HomeMy WebLinkAbout2015 Resolution No. 046•
RESOLUTION NO.~
SERIES OF 2015
A RESOLUTION AUTHORIZJNG A CONTRACT FOR THE PURCHASE OF CRITICAL
PHYSICAL STORAGE UPGRADES UNDER SECTION 116 (b) OF THE HOME RULE
CHARTER.
WHEREAS, the City's information technology infrastructure is critical to the overall
effectiveness and efficiency management and workflow of the City; and
WHEREAS, this will most likely be the last invesbnent in physical storage the City will make as
more storage is sent to the "Cloud"; and
WHEREAS, due to the imminent failure of this equipment IT staff obtained bids for purchase of
critical physical storage upgrades from a variety of vendors; and
WHEREAS, the bid by Peak Resources of $99,896.00 was not the lowest bidder but they
provide a better warranty, a better technical fit (matches Police and Wastewater architecture), have
a local presence; and
WHEREAS, the Englewood City Council approved the 2014 Budget which this project but
completed in 2015; and
WHEREAS, under Section 116 (b) of the Englewood Home Rule Charter Council shall have
final approval of the lowest and best bid or all bids must be rejected When no satisfactory bids
are received or for other reasons deemed expedient to Council, contracts for public works or
improvements may be negotiated, provided that contracts for which no competitive bids have
been requested shall be invalid unless accepted by resolution which shall declare the reason for
exception to the competitive bidding requirement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes a Contract
with Peak. Technologies for the purchase critical physical storage upgrades, as allowed by Section
116 (b) of the Englewood Home Rule Charter.
ADOPTED AND APPROVED this 6th day of April, 2015.
~~ L ✓.ef:; ~-P~Mayur
I, Loucrishia A. Ellis, City Clerk for}~ City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. 'iJ,L., Series~
. tf3
Loucrishia A. Ellis, City Clerk
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
April 6, 2015 11 Ci Resolution for the Purchase of Critical Physical Storage
Upgrades from Peak Technologies
Initiated By: Staff Source:
Finance and Administrative Services Department Frank Gryglewicz, Director
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
The City Council discussed the Information Technology requests for capital improvements as part of 2015
budget discussions in 2014.
RECOMMENDED ACTION
Staff recommends City Council approve a resolution authorizing the purchase of critical physical storage
upgrades from Peak Resources in the amount of $99,896.00.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Council discussed and determined that the City's information technology infrastructure is critical to the
overall effectiveness and efficiency management and workflow of the City. This Motion approves the
purchase of critical physical storage. This will most likely be the last investment in physical storage the City
of Englewood will make as more storage is sent to the "Cloud."
The City did not go to bid on this purchase because existing equipment was close to failing and had to be
replaced immediately to avoid a failure. Since this the purchase was deemed an emergency, Information
Technology personnel obtained a variety of bids from vendors to expedite the purchase. The bid by
PeakResources was not the lowest bidder but they provide a better warranty, a better technologic fit
(matches Police and Wastewater architecture), have a local presence, and have a faster response (service)
time.
FINANCIAL IMPACT
Funds for this project are budgeted in the 2015 Capital Projects Fund.
LIST OF A IT ACHMENTS
Pricing Information
Proposed Resolution
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