HomeMy WebLinkAbout2015 Resolution No. 095I'
• RESOLUTION NO. a
SERIES OF 2015
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A RESOLUTION AWARDING A SOLE SOURCE CONTRACT FOR THE PURCHASE OF
TWENTY POLICE PORTABLE RADIOS TO MOTOROLA SOLUTIONS.
WHEREAS, Section 116(b) of the Englewood Home Rule Charter and Section 4-1-3-1 of the
Englewood Municipal Code 2000, allow contracts for public works or improvements to be
negotiated, provided that contracts for which no competitive bids have been requested to be
approved by resolution declaring the reason for the exception to the competitive bidding
requirement; and
WHEREAS, in 2014 the Englewood City Council approved the replacement of the consol
radios in the Dispatch Center by taking advantage of reimbursement funding available through
the Arapahoe County E911 Authority; and
WHEREAS, the Englewood Police Department would like to use E911 funding again to
purchase 20 portable radios to replace outdated equipment in order to provide Englewood police
officers with state-of-art quality communications equipment; and
WHEREAS, Motorola is currently the sole source provider for radio equipment used by the
City of Englewood which is compatible with the State Digital Trunked Radio System (DTRS)
which is used by agencies in Arapahoe County; and
WHEREAS, the Arapahoe County E911 Board requires the City of Englewood make the
"upfront" purchase and request reimbursement; and
WHEREAS, the funds for the upfront purchase would come from 2015 Police Budget; and
WHEREAS, the cost of 20 portable radios and associated accessory equipment was quoted at
$82;000; however, because City Council authorized the purchase by Motion at the September 21,
2015 meeting, the City received a 40% discount for the radios with the resulting price of $66,805
for a savings of $15,195.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Englewood City Council hereby authorizes the negotiated contract from
Motorola Solutions for the purchase of Englewood Police Department twenty portable radios, in
lieu of the competitive bid process as allowed by Section 116(b) of the Englewood Home Rule
Charter in the amount of$ 66,805.00, attached hereto as Exhibit A.
I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. 1 '5 , Series of 2015 . •
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Quote Number:
-MOTOROLA SOLUTIONS
Effective:
Effective To:
QU0000334697
21 SEP 2015
20DEC 2015
Bill-To:
ENGLEWOOD POLICE DEPARTMENT, CITY
OF
3615 S ELATI ST
ENGLEWOOD, CO 80110
United States
Attention:
Name: Tim Englert
Ultimate Destination:
ENGLEWOOD POLICE DEPARTMENT, CITY
OF
3615 S ELATI ST
ENGLEWOOD, CO 80110
United States
Sales Contact:
Name: Clint Goldenstein
Email: tenglert@englewoodgov.org Email: clint.goldenstein@wiradcom.com
Phone: (970) 330-9415
Contract Number:
Freight terms:
WSCA STANDARD
FOB Destination
Payment terms: Net 30Due
Item Quantity Nomenclature Description
20 H98UCF9PW6AN APX6000 700/800 MODEL 2.5
PORTABLE
la 20 Q806BM ADD : ASTRO DIGITAL CAI
OPERATION
lb 20 QA0SIOOAA ENH :STD WARRANTY APPLIES-NO
SFS
le 20 QA01222AB ADD: BELT CLIP 3.0" (HLN6875)
Id 20 H38BT ADD : SMARTZONE OPERATION • 20 Q361AR ADD: P25 9600 BAUD TRUNKING
20 QA00580AC ADD : TOMA OPERATION
2 20 WPLN7080A CHR IMP sue EXT US/NA/CA/LA
20 PMMN4069A IMPRES RSM, 3.5MM JACK, IP55
4 2500 SVC03SVC0l 15D SUBSCRIBER PROGRAMMING
Total Quote in USO
* This quote contains items with approved price exceptions applied against it
List price
$5 ,065 .00
$125 .00
$110 .00
$1.00
Your price
$3,039 .00
$93 .75
$82 .50
$1.00
Extended Price
$60,780 .00
$1 ,875 .00
$1 ,650.00
$2,500.00
$66,805.00
Pricing is in accordance with the State of Colorado Public Safety Communications Equipment & Services Contract
#201500000000233/WSCA and reflects an additional subscriber discount on portable radios if purchase order is received prior to COB
Sept. 30, 2015.
PO Issued to Motorola Solutions Inc. must:
>Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number & Date
>Identify "Motorola Solutions Inc." as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill-To Address with a Contact Name and Phone Number
>Include a Ship-To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship-To)
>Be Greater than or Equal to the Value of the Order •
E
X
H
I
B
I
T
A
>Be in a Non-Editable Format
>Identify Tax Exemption Status (where applicable)
>Include a Signature (as Required) •
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
October 5, 2015 9cii Police partial portable radio
replacement
Initiated By: Staff Source:
Police Department Commander Tim Englert
PREVIOUS COUNCIL ACTION
In 2014 City Council approved the replacement of the console radios in the Dispatch Center by
taking advantage of reimbursement funding available through the Arapahoe County E911
Authority . The Police Department would like to again use E911 funding to purchase 20 portable
radios to replace out of date equipment.
This action supports the ongoing project to replace outdated equipment by providing police
officers with state-of-the-art, quality communications equipment.
RECOMMENDED ACTION
The Police Department Recommends that the City sign a contract with Motorola for the
replacement of the twenty portable radios to be reimbursed by the Arapahoe E911 Authority.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Arapahoe County E911 Authority Board provides reimbursement funding for approved
equipment which is directly related to the delivery of 911 service. The Authority Board has
recently added radio equipment to the list of equipment available for reimbursement.
Motorola is currently the sole source provider for radio equipment used by the City of
Englewood. Motorola equipment is compatible with the State Digital Trunked Radio System
(DTRS) which is used by agencies in Arapahoe County. The City of Englewood recently
upgraded the console radios in the dispatch center with Motorola equipment which was funded
E911 with reimbursement funds.
The Arapahoe County E911 Board requires the City of Englewood make the "upfront" purchase
and request reimbursement. The cost of 20 portable radios and associated accessory
equipment is quoted at $82,000. If the radios are ordered by September 30, 2015 Motorola will
give the City a 40% for the radios only. The price with the discount is $66,805, a cost savings of
$15,195 .