HomeMy WebLinkAbout2015 Resolution No. 053RESOLUTION NO._£>
SERIES OF 2015
A RESOLUTION FOR A SUPPLEMENT AL APPROPRIATION OF FUNDS TO COMPLETE
THE RECREATION CENTER HV AC PROJECT.
WHEREAS, Council discussed and determined the Recreation Center HV AC project is
critical and needs to be funded; and
WHEREAS, the Recreation Center HV AC project will be started and completed prior to the
summer of2015; and
WHEREAS, due to the demands by the original selected bidder, City staff determined the
project could not move forward without violating provisions of the Colorado Constitution; and
WHEREAS, staff attempted to rectify the situation with the original winning bidder but was
not successful; and
WHEREAS, staff contacted the second lowest bidder; and
WHEREAS, the Unassigned Fund Balance in the General Fund will be reduced $35,516 but
due to better than expected financial results in 2013 and 2014 the General Fund has enough
reserves to fund these critical investments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1.
GENERAL FUND
SOURCE OF FUNDS:
Unassigned Fund Balance $35,516
USE OF FUNDS
Transfer Out to the Public Improvement Fund $35,516
PUBLIC IMPROVEMENT FUND:
SOURCE OF FUNDS:
Transfer In from the General Fund $35,516
USE OF FUNDS;
Recreation Center HV AC Repair/Replacement $35,516
Section 2. The City Manager and the Director of Finance and Administrative Services are
herby authorized to make the above changes to the 2015 Budget for the City of Englewood.
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ADOPTED AND APPROVED this 18th day of May, 2015.
I . Loucrishia A. Ellis, City Clerk for ~C~ty of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. Series of 201 .
~t/J
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
May 18, 2015 9c i Resolution for a Supplemental Appropriation of
Funds to Complete the Recreation Center HVAC
Project
Initiated By: Staff Source:
Finance and Administrative Services Department Frank Gryglewicz, Director
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council discussed the need to repair/replace the Dartmouth Bridge and the replacement of the
Recreation Center's roof and HVAC systems at the February 2, 2015 Study Session. Council requested staff
prepare a resolution to move funds from the General Fund to the Public Improvement Fund (PIF) to fund
these projects.
On March 2, 2015 Council approved Resolution 43, Series of 2015 transferring and appropriating
$326,000 for the Recreation Center HVAC Replacement Project
RECOMMENDED ACTION
Staff recommends City Council approve the attached transfer from the General Fund to the Public
Improvement Fund for the Recreation Center HVAC as follows:
SOURCES AND USES OF FUNDS:
GENERAL FUND:
SOURCE OF FUNDS:
Unassigned Fund Balance $35,516
USE Of FUNDS:
Transfer Out to the Public Improvement Fund $35,516
PUBLIC IMPROVEMENT FUND:
SOURCE OF FUNDS:
Transfer In from the General Fund $35,516
USE Of FUNDS:
Recreation Center HVAC Repair/Replacement $35,516
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Council discussed and determined the Recreation Center HVAC project is critical and needed to be
funded. The Recreation Center HVAC project will be started and completed prior to the summer of 2015.
Due to the demands by the original selected bidder, City staff determined the project could not move •
forward without violating provisions of the State Constitution. Staff attempted to rectify the situation with
the original winning bidder but was not successful so staff contacted the second lowest bidder, American
Mechanical Systems, but the cost of their bid was $35,516 (after Public Works reviewed the project
requirements again) higher.
Staff considered rebidding the project but it was determined the current HVAC system might fail during the
summer season, effectively shutting down the Recreation Center. Also, staff believes the cost of a new bid
could be even higher as construction costs are increasing an estimated one percent each month.
FINANCIAL IMPACT
The Unassigned Fund Balance in the General Fund will be reduced $35,516 but due to better than
expected financial results in 2013 and 2014 the General Fund has enough reserves to fund these critical
investments.
LIST OF ATTACHMENTS
Proposed Resolution