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HomeMy WebLinkAbout2015 Resolution No. 055RESOLUTION NO.~ SERIES OF 2015 A RESOLUTION ADOPTING THE APPROVAL OF A POLICY FOR THE NAMING OF CITY OF ENGLEWOOD PARKS AND RECREATION FACILITIES WHEREAS, at the City Council Study Session held on January 5, 2015, the City Council, requested the Parks and Recreation Department to develop a formal policy'for naming or renaming parks and recreation facilities; and WHEREAS, Parks and Recreation staff researched the naming and renaming of facilities, reviewing existing policies across the state and nation; and WHEREAS, at the April 9, 2015 Parks and Recreation Commission meeting, the Parks and Recreation Board recommended to City Council to adopt the Department of Parks and Recreation's Facility Naming Policy; and WHEREAS, the naming of new or renaming of existing parks and recreational facilities be reserved for exceptional circumstances and be reserved for parks, buildings and major features; and WHEREAS, parks, buildings and major features include swimming pools, tennis courts, playgrounds, artwork or physical features; and WHEREAS, the policy shall reserve the naming or renaming of parks and recreational facilities to those circumstances which tradition and practice have shown to best serve the interests of the City and assure a worthy and enduring legacy of the City's parks and recreation system; and WHEREAS, naming requests would be in the following broad categories: exceptional individuals, historic events, places and persons, and monetary donations/major gifts; and WHEREAS, consideration of each nomination would require sufficient supporting documentation, and a reasonable amount of background material/history and letters of support from members of the community; and WHEREAS, the process of naming or renaming parks and recreational facilities will not exceed twelve months. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood hereby adopts the Parks and Recreation Department's Policy of naming and renaming Parks and Recreation Facilities. Attached as Exhibit A. ADOPTED AND APPROVED this 18th day of May , 2015. • ATTEST: I, Loucrishia A. Ellis, City Clerk for the 91Y of Englewood, Colorado, hereby certify the above is a true copy of Resolution No.~. Series of 20 5. • • o(Cnpewood City of Englewood Department of Parks and Recreation Facility Naming Policy It is the policy of Englewood Parks and Recreation Department that the naming of new and renaming of existing parks and recreational facilities be reserved for exceptional circumstances and that the naming process comply with the guidelines and procedures set forth in this policy. Approval of naming requests is a prestigious and cautious process that involves the Englewood Parks and Recreation Commission, City of Englewood Director of Parks and Recreation, and Englewood City Council. The Parks and Recreation Commission, Director of Parks and Recreation and Englewood City Council reserve the right to name any new or existing "Parks and Recreation Facilities•. In regards to this document, MParks and Recreational Facilities• will include the following: Parks: All traditional designed parks, natural open spaces, historic sites, golf courses, specialized parks {e.g. skate park), trallheads and trails under the Department's jurisdiction or management. Buildings: Significant park and recreation structures that house parks and recreational programs {e.g. recreation centers, shelters, etc.). Major Features: Major, permanent components of park and recreational facilities, e.g. ball fields, swimming pools, tennis courts, flower beds, playgrounds, fountains, artwork, or physical features (lakes). Rooms within buildings are considered to be major features . Background and Principles The policy of the Department Is to reserve the naming or renaming of parks and recreational facilities to those circumstances which tradition and practice have shown to best serve the interests of the City and assure a worthy and enduring legacy of the City's parks and recreation system. The Department supports consideration of naming requests in the following broad categories: Exceptional Individuals: Sometimes recognition of an exceptional City leader or a dedicated supporter of the City parks and recreation system can result in a community supported renaming of an existing or naming of a new park or recreational facility. Historic Events. Places. and Persons: The history of a major event or place or historic persons can play an important role in the naming or renaming of parks and recreational facilities . The public often expresses a strong desire to preserve and honor the history of the City, its founders, pioneers, and other historical figures, its Native American heritage, and its local landmarks and prominent geographical locations by giving certain parks and recreational facilities names of historic, social , and cultural significance. Monetary Donations I Major Gifts: Benefactors seeking naming rights for major gifts will be required to follow the guidelines with respect to naming of parks and buildings after persons. An exception may be considered on its own merits. A major feature that has been donated or refurbished may be named for a living person(s) provided that said person(s) is of good reputation and character. Criteria Consideration of each nomination will require sufficient supporting documentation that connects the request to one or more of the criteria •a• through •h• listed below. A reasonable amount of background material/history (ie: list of accomplishments, list of awards, etc.) is required along Page 1 of 3 • )( H 1j with letters of support from members of the community who are familiar with the nominee's contributions as they relate to these criteria. a. Will the name have historical, cultural, and social significance for generations to come? b. Will the name engender a strong and positive image? c. Will the name memorialize or commemorate people, places, or events that are of enduring importance to the community, state or the nation? d. Will the name engender significant ties of friendship and mutual recognition and support within the community or with those outside of the community? e. Will the name be Identified with some major achievement or the advancement of the public good within the community, state or the nation? f. Will the name be particularly suitable for the park or recreational facility based on the location or history of the park, recreational facility, or the surrounding neighborhood? g. Will the name have symbolic value that transcends its ordinary meaning or use and enhance the character and identity of the park or recreational facility? h. Will the naming request that accompanies a corporate gift result in the undue commercialization of the park or recreational facility? Procedure for community or citizen request to name or rename a park or building The procedure for a request to name or rename a park or recreation facility is as follows: 1) A written request must be received by the Director of Parks and Recreation. 2) The Director of Parks and Recreation will coordinate with the applicant to make a presentation to the Parks and Recreation Commission. 3) The Parks and Recreation Commission will review the request and determine whether or not to recommend the proposed new name to the Englewood City Council for final approval. An affirmative vote of a majority of a quorum of the Commission is necessary to recommend approval of a new name. To be considered: 1. Any naming request shall be submitted In writing to the-Director of Parks and Recreation. 2. The request should document the reason for the request and show broad-based community support including letters of support from the community, community or sports associations, and/or local supporters and businesses. 3. The request should contain a description and/or map of the boundaries of the park or building to be named or renamed. 4. Requests from any person(s) or entity(ies) who donates property or provides significant monetary contribution towards acquisition or development of a facility or property shall receive special consideration. 5 . If a name is submitted which commemorates a historical event, the event will be one of significance to a substantial portion of the community, and this fact will be documented. 6. Facilities shall not be named for service clubs, lodges, fraternal organizations, religious or educational institutions, or any other society. 7. Profane or offensive names are not eligible. 8 . Parks and recreation facilities may be named for a person subject to the following conditions: a. The person may be deceased or living. b. The person must have made a significant positive contribution to parks, recreation, or culture in the community without which the park/facility may not Page 2 of 3 • exist, or in which the individual's contributions enhanced a program or facility in an extraordinary way. c. From the time the formal request is received by the Director of Parks and Recreation to when the process will begin, due diligence and process will not exceed twelve months. 9. The City will bear the cost of the plaque or monument indicating the name of the individual for whom the facility Is named. Procedures for the naming and renaming of parks, buildlngs, and major features associated with major gifts. The request to name or rename a park, building and major feature associated with major gift will follow the same procedure as stated under Procedure to name or rename a park or recreation facility. The community will be notified of the proposed action at the Commission meeting. Other Considerations The limitation on naming a park should not prevent giving a different name for a trail, building, or major feature located in or near the park. However, care should be taken in giving a name to a trail, building, or major feature that is different from the name of the park so that confusion Is not caused for the users of said differently named facilities . Facilities that are held by the Department through a short-term lease or use agreement or improvements that have a limited life span or occupancy should not be named. All signs on parks and recreational facilities must meet the Department's graphic and signage standards. At the sole discretion of the City, the City reserves the right to remove or rename parks, buildings, and major features at any time for any reason. Page 3of 3 April 2015 Memorandum TO: Eric Keck, City Manager Englewood City Council THROUGH: Jerrell Black, Director of Parks and Recreation FROM: Debby Severa, Recording Secretary Parks and Recreation Commission DATE: April 16, 2015 RE: Parks and Recreation Facility Naming Policy Recommendation At the April 9, 2015, Parks and Recreation Commission meeting, ds/JB A motion was made by Chairperson Douglas Garrett and seconded by Commission Member Jim Woodward recommending to City Council to adopt the Department of Parks and Recreation's Facility Naming Policy. Ayes: Nayes: Garrett, Husbands, Miller, Moore, Woodward, Glover, Mansbacher None The motion carried. H;\2015 PRC\Recommendation Facility Naming Policy.docx Attachments (1) cc: Parks and Recreation Commission • COUNCIL COMMUNICATION Date Agenda Item Subject May 18, 2015 9 C iii Adoption of the Parks and Recreation Facility Naming Policy Initiated By Staff Source Department of Parks and Recreation Joe Sack, Re c reation Services Manager COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Mission: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community identity. Vision: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community identity by proactively collaborating with our citizens and businesses, developing a safe environment, creating opportunity, and through the provision of reliable, affordable and flexible services. At the April 20, 2015 Study Session, staff discussed with City Council the new Department of Parks and Recreation Facility Naming Policy. City Council gave staff direction to bring the naming policy forward for formal approval. RECOMMENDED ACTION Staff rec ommends that City Council approve a resolution adopting the Parks and Recreation Facility Naming Policy. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED An Englewood citizen attended the September 11, 2014, Parks and Recreation Commission meeting to talk to the Board about naming the Belleview Park ballfield after longtime Englewood resident Jack Poole. At the November 13, 2014, Parks and Recreation Commission meeting, the Parks and Recreation Board made a recommendation to City Council to name the Belleview Park ballfield the "Jack Poole Field". At the January 5, 2015 Study Session, staff discussed naming Belleview Park ballfield after Jack Poole. City Council requested that a formal policy be developed for naming or renaming Parks and Recreation facilities before moving forward. Parks and Recreation staff researched the naming and renaming of facilities, reviewing existing policies across the state and the nation. At the April 9, 2015 Parks and Recreation Commission meeting, the Parks and Recreation Board recommended to City Council to adopt the Department of Parks and Recreation's Facility Naming Policy. Some of the key elements of the policy are: • The naming of new or renaming of existing parks and recreational facilities be reserved for exceptional circumstances and be reserved for parks, buildings and major features. • Parks and Recreation facilities will include parks, buildings and major features (e.g. swimming pools, tennis courts, playgrounds, artwork or physical features). ti • The policy shall reserve the naming or renaming of parks and recreational facilities to those circumstances which tradition and practice have shown to best serve the interests of the City and assure a worthy and enduring legacy of the City's parks and recreation system. • The Department supports consideration of naming requests in the following broad categories: exceptional individuals, historic events, places and persons and monetary donations/major gifts. • Consideration of each nomination would require sufficient supporting documentation and a reasonable amount of background material/history and letters of support from members of the community. • The process to name or rename a parks and recreation facility will not exceed twelve months. FINANCIAL IMPACT There is no direct financial impact. LIST OF ATTACHMENTS Proposed Resolution • •