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HomeMy WebLinkAbout1995-11-14 WSB AGENDA1. 2. 3 • 4. 5. 6. 7. AGENDA ENGLEWOOD WATER AND SEWER BOARD NOVEMBER 14, 1995 5:00 p.m. ** CONFERENCE ROOM A ** MINUTES OF THE OCTOBER 10, 1995 WATER & SEWER BOARD. (ATT. 1) GUEST: CARL HOUCK -CDM LICENSE AGREEMENT -TC! CABLEVISION. (ATT. 2) ORDINANCE CHANGES: RE: WATER COOLED EQUIPMENT, JOB TIME & MATERIALS, LATE BILLING FEE, TURN-OFF CHARGES AND STOP BOX CLEANING FEE. MEMO DATED 11-2-95 FROM JOHN BOCK TO STU REGARDING ORDINANCE CHANGES. (ATT. 3) POLICY CHANGES: RE: SERVICE LINES, CONCRETE, IRRIGATION LINES AND STOP BOX REPAIRS. (ATT. 4) WATER AND SEWER BOARD CHRISTMAS DINNER DECEMBER 12, 1995 AT COUNTY LINE BARBEQUE -5:00 OTHER. A TT. I WATER AND SEWER BOARD MINUTES OCTOBER 10, 1995 The meeting was called to order at 5:05 p.m. Vice-Chairwoman Neumann declared a quorum present. Members present: Members absent: Also present: Habenicht, Neumann, Otis, Vobejda, Wiggins Fullerton, Burns, Lay, Resley Stewart Fonda, Director of Utilities Dennis Stowe, Bi-City Wastewater Treatment Plant Mary Gardner, Bi-city WWTP- John Bock, Utilities Manager 1. MINUTES OF THE SEPTEMBER 6, 1995 MEETING. The Englewood Water and Sewer Board minutes from the September 6, 1995 meeting were approved as written. Mr. Vobejda moved; Ms. Neumann seconded: Ayes: Nays: Members absent: Motion carried. To approve the September 6, 1995 meeting minutes as written. Habenicht, Neumann, Otis, Vobejda, Wiggins None Fullerton, Burns, Lay, Resley 2. COM REPORT -ALLEN FILTER PLANT. Stu announced that Carl Houck of Camp, Dresser & McKee will appear at the next Water and Sewer Board to discuss the report on the proposed Allen Filter Plant Expansion. 3. PROPOSED ORDINANCE CHANGE RE: ADMINISTRATIVE REVIEW & APPEAL Utilities staff discussed a recommended ordinance change concerning the administrative review and appeals process. The proposed change would provide that any owner who disputes a decision, action or determination made by the Director of Utilities be able to petition for a hearing. The Director shall act upon the petition within ten days. If the decision of the Director is unsatisfactory, a written petition may be filed with the Water and Sewer Board, whereas the Board will make a final ruling within thirty- f ive days. If the decision of the Water and Sewer Board is unsatisfactory, further appeal shall be made to District Court. Mr. Wiggins moved; Mr. Otis seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the recommended City Ordinance changes regarding administrative review and appeals. Habenicht, Neumann, Otis, Vobejda, Wiggins None Fullerton, Burns, Lay, Resley 4. MODIFICATION TO WASTEWATER CONNECTOR'S AGREEMENT WITH CHERRY HILLS VILLAGE. The City of Cherry Hills Village submitted a proposed Modification to the Wastewater Connector's Agreement, which modifies the existing Wastewater Connector's Agreement dated September 30, 1993. The modification enlarges the sewer service area to include the entire geographic area located within the boundaries of Cherry Hills Village. All other terms and conditions of the existing Wastewater Connector's Agreement will remain the same. Ms. Habenicht moved; Mr. Wiggins seconded: Ayes: Nays: Members absent: Motion carried. Tom Burns entered at 5:40 p.m. To recommend Council approval of the Modification to Wastewater Connector's Agreement with the City of Cherry Hills Village. Habenicht, Neumann, Otis, Vobejda, Wiggins None Fullerton, Burns, Lay, Resley 5. OIL AND GREASE ORDINANCE CHANGES. Bi-City Wastewater Treatment Plant staff proposed an ordinance change which gives the City the authority to inspect grease trap interceptors, to require facility owners and operators to pump grease interceptors and to require facility owners and operators to use Best Management Practices when kitchen grease is being cleaned into the sanitary sewer. Discussion ensued. The Board recommended that residential dwellings with commercial uses that generate amounts of grease beyond a normal residential dwelling be included in the ordinance. The Board also recommended that exceptions be granted by the Director of Utilities, as approved by the Water and Sewer Board. Mr. Wiggins moved; Ms. Neumann seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the proposed changes to the Oil and Grease Interceptor Installation Ordinance. Habenicht, Neumann, Otis, Vobejda, Wiggins None Fullerton, Burns, Lay, Resley 6. ORDINANCE CHANGES RE: WATER COOLED EQUIPMENT, JOB TIME AND MATERIALS, LATE BILLING FEE, TURN OFF CHARGES AND STOP BOX CLEANING FEE. The Board received proposed ordinance changes that will be discussed at the next meeting. John Bock reviewed the proposed changes and the circumstances leading to the recommendations. The proposed changes are; Water Cooled Equipment: Allowing water cooled equipment currently in place to remain, but if equipment is repaired, replaced or moved, it must be replaced with air cooled equipment. Job Time and Materials: A charge equal to the Water Division's time and materials be due and payable from the applicant. This is to discontinue the flat $75.00 charge currently in the ordinance. 10% Late Fee: A 10% late fee shall be assessed on water and sewer bills that are delinquent thirty days after date of billing. Water Turn-Off Fee: The charge for water turn-offs be raised from $5.00 to $15.00. Stop Box Cleaning Fee: A fee of $30.00 shall be due and payable by the property owner for Water Division personnel to clean out a stop box. Mary Neumann recommended that it be determined whether the fees will be assessed by special billing or included on the next bill. 7. SERVICE LINE, CONCRETE, IRRIGATION LINE AND STOP BOX REPAIRS The Board received proposed policy changes and options regarding service line repairs, concrete replacement, irrigation lines and stop box repairs. Stu reviewed the existing City Code and current policies. The Board will discuss and make recommendations at the next meeting. The meeting adjourned at 5:50 p.m. The next Water and Sewer Board meeting will be 5:00 p.m. on November 14, 1995. Respectfully submitted, Cathy Burrage Recording Secretary A TT. 2 LICENSE AGREEMENT THIS AGREEMENT, made and entered into as of the ls t day of August , 19_q..,_.c:; ___ _ by and between the CITY OF ENGLEWOOD, a municipal corporation of Colorado, hereinafter referred to as "City" and TCI Cablevision of Florida, Inc. , hereinafter referred to as "Licensee," ---- WITNESSETH: The City without any warranty of its title or interest whatsoever, hereby authorizes Licensee, its successor, assigns, to install a CATV lines under the City's rights-of-way for the city Ditch, described as a parcel of land situated in the Northwest 1/4 of Section 35 , Township Range 6 SW of the P.M., county of Arapahoe, State of Colorado and lying within the following described lines: Littleton, Colorado Northside of Mineral and City Ditch west of Santa Fe The above-described parcel contains .1/4 ----------------~ acres, more or less. l. Any construction contemplated or performed under this License shall comply with and conform to standards formulated by the Director of Utilities of the City and such construction shall be performed and completed according to the plans, consisting of one sheet, a copy of which is attached hereto and made a part hereof. 2. The Licensee shall notify the City's Director of Utilities at least three (3) days prior to the time of commencement of the construction of, or any repairs made to, Licensee's cables and conduits so that the City may, in its discretion, inspect such operations. 3. Within. thirty (30) days from the date of the commencement of construction of said .... CATV cable lines the Licensee shall complete such construction, place and maintain permanent, visible markers, of a type and at such locations as designated by the City's Director of Utilities, referring to the centerline of the installation and shall clear the crossing area of all construction debris and restore the area to its previous condition as near as may be reasonable. In the event the placing of the centerline markers and the clearing and restoration of the crossing area is not completed within the time specified, the City may complete the work at the sole expense of the Licensee. 4. The city shall have the right to maintain, install, repair, remove or relocate the City Ditch or any other of its facililties or installations within the City's rights- of-way, at any time and in such manner as the City deems necessary or convenient. The City reserves the exclusive right to control all easements and installations. In the event the cable lines should interfere with any future use of the City's rights-of-way by the City, the Licensee shall, upon request and at its sole expense, relocate, rearrange, or remove its installations so as not to interfere with any such use. 5. Any repair or replacement of any City installation made necessary, in the opinion of the City's Director of Utilities because of the construction of the CATV lines or other appurtenant installation thereof, shall be made at the sole expense of the Licensee. 6. The stipulation and conditions of this License shall be incorporated into contract specifications if the construction herein authorized is to be done a contract basis. 7. The rights and privileges granted in this License shall be subject to prior agreements, licenses and/or grants, recorded or unrecorded, and it shall be the Licensee's sole responsibililty to determine the existence of said documents or conflicting uses or installations. a. The Licensee shall contact and fully cooperate with the City's personnel and the construction shall be completed without interference with any lawful, usual or ordinary flow of water through the City Ditch. Licensee shall assume all risks incident to the possible presence of such waters, or of storm waters, or of surface waters in the City Ditch . 9. All trenches or holes within the City's rights-of-way shall be backfilled and tamped to the original ground line in layers not to exceed six (6) inches loose measure to a compaction of ninety per cent (90%} Standard Proctor Maximum Density. lO. Licensee, by acceptance of this license, expressly assumes full and strict liability for any and all damages of every nature to person or property caused by water from the ditch leaking through the ditch banks or pipeline at the point or points where the Licensee performs any work in connection with the crossing provided by this license. The Licensee assumes all responsibility for maintenance of the installation. 11. Licensee shall indemnify and save harmless the City, its officers asnd employees, against any and all claims, damages, actions or causes of action and expenses to which it or they may be subjected by reason of said CATV lines being within and across and under the premises of the City or by reason of any work done ·or omission made by Licensee, its agents or employees, in connection with the construction, replacement, maintenance or repa·ir of said installation. 12. It is expressly agreed that in case of Licensee's breach of any of the within promises, the City may, at its option, have specific performance thereof, or sue for damages resulting from such breach. 13. Upon abandonment of any right or privilege herein granted, the right of Licensee to that extent shall terminate, but its obligation to indemnify and save harmless the City, its officers and employees, shall not terminate in any event. In granting the above authorization, the City reserves the right to make full use of the property involved as may be necessary or convenient in the operation of the water works plant and system under the control of the City. IN WITNESS WHEREOF, this instrument has been executed as of the day and year first above written. ATTEST: CITY OF ENGLEWOOD, City Clerk Mayor ~... APPROVED AS TO FORM: Inc . LICAGM6 of Colorado, Inc., as managing agent ~/j TCI CENTRAL. INC. ~ .. ~ ACTION BY WRITTEN CONSENT DATED AS OF JANUARY 27, 1995 \t' :c..· '.],;.,:1 r;2 r eJ t\·1s 1o n On behalf of the designated corporations set out below (these "Corporations"), Scott E. Hiigel, Executive Vice President and Chief Operating Officer does hereby authorize and empower Jerome J. Kashinski, Division Counsel for the Central Division to execute contracts as Authorized Agent. BEATRICE CABLE TV COMPANY BELLEVUE CABLE TELEVISION OPERATORS, INC. CABLEVISION V, INC. CABLEVISION VI, INC. CABLEVISION VII, INC. COMMUNICATIONS SERVICES, INC. HALCYON COMMUNICATIONS, INC. HERITAGE CABLEVISION OF COLORADO, INC. HERITAGE CABLEVISION OF TENNESSEE, INC. HERITAGE CABLEVISION OF TEXAS, INC. MOUNTAIN STATES VIDEO, INC. MOUNTAIN STATES GENERAL PARTNERS CO . MOUNTAIN STATES VIDEO COMMUNICATIONS CO ., INC. PITTSBURG CABLE TV, INC. SANT A FE CABLEVISION COMPANY TCI CABLE MANAGEMENT CORPORATION TCI CABLEVISION ASSOCIATES, INC. TCI CABLEVISION OF COLORADO, INC. TCI CABLEVISION OF DALLAS, INC. TCI CABLEVISION OF FLORIDA, INC. TCI CABLEVISION OF KIOWA, INC. TCI CABLEVISION OF MINNESOTA, INC. TCI CABLEVISION OF NEBRASKA, INC. TCI CABLEVISION OF NEW MEXICO, INC. TCI CABLEVISION OF OKLAHOMA , INC. TCI CABLEVISION OF SOUTH DAKOTA, INC. TCI CABLEVISION OF TEXAS, INC. TCI CABLEVISION OF WYOMING, INC. TCI CENTRAL, INC . TCI COMMUNICATIONS, INC . TCI OF COUNCIL BLUFFS INC. TCI OF KANSAS , INC . TCI OF NORTH DAKOTA, INC. ~7 00 Sc·~::i Siracuse Street :enve'. ·:.::ro raao 80237 -272 2 20 3) 257 -~200 =~x ~'J3 ~ :::7-.!299 TCI OF NORTHERN NEW JERSEY, INC. TCI OF WATERTOWN , INC. TCI TKR OF HOUSTON , INC . TCI TKR OF THE METROPLEX, INC . TELEVISION CABLE SERVICE, INC. TEMPO CABLE , INC . TULSA CABLE TELEVISION, INC. UACC MIDWEST , INC . UNITED CABLE TELEVISION ACQUISITION CORPORATION UNITED CABLE TELEVISION CORPORATION UNITED CABLE TELEVISION OF COLORADO, INC. UNITED CABLE TELEVISION OF JEFFCO , INC. UNITED CABLE TELEVISION OF SARPY COUNTY, INC. UNITED CABLE TELEVISION OF WESTERN COLORADO, INC. VALLEY CABLE TV, INC. WENTRONICS , INC. WESTMARC CABLE HOLDING, INC . Sincerely, ~y Scott E. Hiigel Executive Vice President and Chief Operating Officer cc: Barry Marshall NOU 06 '95 16=07 FR TCI COLORADO 303 795 0905 TO 7891125 5~~\.·.o~ ~~ TS" ~ <o~W P.02/03 . 80123 j) ··r· .. . · • •• § .... : .... . . • ~ E . :-·················· r···-· . . .. . . . I·: . ; . ,i : . .. . ao : ·····~·· . :······· • P.03/03 ** TOTRL PRGE.03 ** MEMORANDUM To: Stu Fonda , Utilities Director From : John Bock , Utilities Manager of Administration ~ Date : November 2 , 1995 ATT. 3 Subject: Ordinance Changes With Revisions Requested by Water and Sewer Board The Building Department has asked for our help in eliminating old fashioned , wasteful "once through" water cooled equipment. Their specific request is that we drop the words "COOLING WATER, OR" from section 12-2-2 B4 of the Sewer Code , and add "WATER COOLED EQUIPMENT CURRENTLY IN PLACE MAY REMAIN IN USE. WHEN SUCH EQUIPMENT MUST BE REPAIRED, REPLACED OR MOVED, IT MUST BE REPLACED WITH AIR COOLED EQUIPMENT". This change would prohibit the discharge of cooling water into specifically designated storm sewers . In section 12-1 B-2 , B of the Water Code , we would like to change the wording from "a charge of seventy five dollars ($75 .00) will be due and payable from the applicant." to "A CHARGE EQUAL TO THE WATER DIVISION'S TIME AND MATERIALS WILL BE DUE AND PAYABLE FROM THE APPLICANT. IF AN ABANDONED WATER SERVICE IS NOT DISCONNECTED AT THE MAIN IN A TIMELY MANNER, THE WATER DEPARTMENT MAY PERFORM THE DISCONNECTION AND MAY CHARGE TIME AND MATERIALS AGAINST THE PROPERTY EITHER THROUGH THE NEXT REGULAR, QUARTERLY WATER BILL OR BY LIEN . " In section 12-1 D-4 we would like to add the following : Water bills on metered rates and scheduled flat rates become delinquent thirty (30) days after the date of billing AND SHALL BE ASSESSED A TEN PERCENT (10%) LATE FEE. In section 12-1 D-5 we would l ike to raise the charge for water turn-offs from $5. 00 to $15.00. In section 12-1 B-6 we would like to add the following : IF WATER DIVISION PERSONNEL CLEAN OUT A PROPERTY OWNER'S STOP BOX FOR WHATEVER REASON, EITHER AT THE REQUEST OF THE PROPERTY OWNER, OR FOR EMERGENCY TURN OFF, OR FOR DELINQUENT TURN OFF, A FEE OF THIRTY DOLLARS ($30.00) SHALL BE DUE AND PAYABLE BY THE PROPERTY OWNER AND SHALL BE BILLED TO THE PROPERTY BY THE WATER DEPARTMENT WITHIN THIRTY (30) DAYS AFTER THE SERVICE HAS BEEN PERFORMED. SERVICE LINE AND STOP BOX REPAIR, MAINTENANCE AND OWNERSHIP RESPONSIBILITIES A TT. '-/ SHOULD THE CITY ASSIST THE -RESIDENT IN MAINTAINING THEIR SERVICE LINE? 1. Leaking - What the Code states: The resident owns the entire service line. The City may, at its option, but is not obligated to, repair the portion in the public right-of-way. What the Utilities Department is currently doing: When a service line leaks in the publ i c right-of-way, we will repair it. When a service line leaks on private property, we tell the homeowner that it is their responsibility. We perform none of these services for customer classes other than single family residential. Options: A. Resident responsible for the entire length of service line. B. City is responsible for the entire length of service line. c. City is responsible for the section located in the public right-of-way and resident is responsible for the section located on their property. 2. Frozen Lines - What the Code states: The resident owns the entire service line. The City may, at its option, but is not obligated to, thaw the portion in the public right-of-way. The Code makes special provisions for thawing service lines on private property in terms of cost recovery. What the Utilities Department is currently doing: When a service line freezes in the public right-of-way, we will thaw it, either with a welder o r a hotsy. When a service line freezes on private proper ty, we are not obligated to thaw it, but have been ass i sting whenever a service line was frozen. We perform none of these services for customer classes other than single family residential. Options: A. Resident responsible for thawing. B. City will assist thawing. 3. Lead/Galvanized Line ~ What the Code states: The City Code does not specifically address situations involving the repair, replacement, or failure of lead or galvanized service lines other than those generally listed above for leaking and freezing . Our current standard is type "K" copper pipe. What the Utilities Department is doing: If the resident replaces the portion on private property with copper, the City will replace the portion in the street at no cost to the customer. When the City installs a meter pit, if the service line is lead or galvanized steel, we will replace it with copper at no cost to the customer from the street to the property line. From the curb stop to the house, the customer must replace. Options: A. City will, if mandated, force resident to replace entire service line. B. City will replace entire service l ine. C. Split responsibility at property line if resident replaces their side of the service line. D. City will replace section in the public right-of- way. E. City will replace section of service line in public right-of-way when doing a meter pit installation. 4. Poor Flow Characteristics - What the Code states: The City Code does not specifically address this issue other than to state that the service line is the property and responsibility of the property owner. What the Utilities Department is doing: The City does not repair, replace or maintain service pipes that are partially blocked. If a property owner agrees, the City will excavate the service line at the curb stop so the property owner can hire their own plumber to clean the service line. The City back-fills the excavation. This service is offered in the southern part of Englewood where there are problems, caused by the City's use many years ago of a certain treatment chemical. Options: A. Resident responsible for entire service line. B. City is responsible for entire service line. c. City/owner split responsibility at the property line. WHO SHOULD BE RESPONSIBLE FOR MAINTAINING THE CURB STOP VALVE ON THE RESIDENT'S SERVICE LINE? Curb stops are the only means to shut off the service line without excavating the main line. Service lines are shut off for three reasons: failure to pay an outstanding water bill, resident's inside shut-off valve is not functional, or the city is doing main line cleaning. The curb stop valve is located at the property line. What the Code states: The City Code clearly makes the repair and maintenance of the curb stop the property owner's responsibility. What the Utilities Department is doing: The City does not repair broken or defective curb stops except in the case where the valve fails when a Water Department employee operates it for routing maintenance purposes i.e. water meter maintenance, etc. If the valve fails when a City employee operates it to turn off water because the account is delinquent, the City will not pay for the repair. Options: A. The resident is responsible. B. The City is responsible. CONCRETE REPAIR AND REPLACEMENT What the City Code states: The City Code does not address this question. What the Utilities Department is currently doing: The Water Department tries to avoid concrete removal and replacement. If a curb stop has been covered with concrete during a concrete or paving district, the Water Division will remove the concrete, repair the curb stop and replace the concrete. If the concrete is . ~ . damaged due to a water main break, the Water Department will pay for the repair. During water meter installations, the Water Department will try to avoid concrete. If we must remove concrete to install the meter pit, we have generally replaced the concrete. If the concrete is City owned concrete, we will replace it. If the concrete is private concrete, we have hesitated, but do replace it within reason. The City does not replace extraordinary landscaping. In 1987, when the Council passed the ordinance requiring the transfer of flat rate water customers to meter upon the sale of the property, the Council directed the Water Department to install meter pits where they are necessary in an effort to keep the cost of meter installations relatively equal for all customers. The question posed here is -should replacement of private concrete and extraordinary landscaping be considered part of the replacement costs? PRIVATE IRRIGATION SYSTEMS: What the City Code states: The City Code does not address this question. What the Utilities Department is doing: The Water Department tries to avoid all but the most simple repairs. If a private sprinkler system is in the way of a meter pit installation, we are asking the customer to move it before we do our work. We have paid to move some of them, but we are now leaning towards having the customer do it.