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HomeMy WebLinkAbout1998-01-13 WSB AGENDA/ > AGENDA ENGLEWOOD WATER AND SEWER BOARD JANUARY 13, 1998 5:00 p.m. MINUTES OF THE NOVEMBER 18, 1997 WATER AND SEWER BOARD MEETING. (ATT. 1) SOUTHGATE SUPPLEMENT #136. (ATT. 2) SUMMONS FROM LERA GESIN RE: 3605 S. BANNOCK (ATT. 3) POLICY RE: REIMBURSEMENT FOR WATER AND SEWER MAIN EXTENSIONS. (ATT. 4) GREASE INTERCEPTOR ORDINANCE. POST OFFICE DELILVERY AND LATE FEES. (ATT. 5) WATER AND SEWER BOARD MINUTES NOVEMBER 18, 1997 I\ TT. The meeting was called to order at 5:05 p.m. Chairwoman Neumann declared a quorum present. Members present: Members absent; Also present: Clark, Habenicht, Higday, Neumann, Otis, Guy, Vobejda Burns Stewart Fonda, Director of Utilities 1 ) MINUTES OF THE OCTOBER 14, 1997 MEETING. The Englewood Water and Sewer Board Minutes from the October 14, 1997 meeting were approved as written. Mr. Vobejda moved; Mr. Otis seconded: Ayes: Nays: Members absent: Motion carried. To approve the October 14, 1997 Englewood Water and Sewer Board Minutes as written. Habenicht, Clark, Higday, Neumann, Otis, Guy, Vobejda None Burns 2) DISSOLUTION OF VALLEY WATER & SAN. DISTRICT. The Board reviewed Valley's request for Englewood to incorporate the Valley Water and Sanitation District upon its' dissolution. The Board denied the proposal of incorporating the sanitary sewer portion, but will further investigate the Valley Water District portion. Mr. Otis moved; Mr. Higday seconded: Ayes: Nays: Members absent: Motion carried. To deny Valley Water and Sanitation District's request for Englewood to incorporate the Valley Sanitation District upon dissolution. Habenicht, Clark, Higday, Neumann, Otis, Guy, Vobejda None Burns 3. SOUTHGATE SUPPLEMENTS #134 #135. Southgate Sanitation District submitted Supplements #134 and #135 for approval. Southgate Supplement #134 was submitted by Eric Yaeger and Robin Kolsky Yaeger for an area approximately 0.85 acres. The zoning per Arapahoe County is Single Family Residence. Residential R2.5 zoning is the intended use of the property, located near Quebec and S. Newport St. in Greenwood Village. Southgate Supplement #135 was submitted by Parkway Realty Partners for an area approximately 1.1774 acres. The zoning per Arapahoe County is Commercial. The proposed use of the property is for a retail center to include a grocery, restaurant and gas station and is located near Quebec and S. Altair Drive in the Lone Tree Town Center in Greenwood Village. Mr. Guy moved; Mr. Otis seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of Southgate Supplements #134 and #135 for inclusion into the Englewood sanitation area. Habenicht, Clark, Higday, Neumann, Otis, Guy, Vobejda None Burns 4. MINERAL AVE. PARK-N-RIDE. Stu reviewed the proposed Right-of-Way Agreement which would allow RTD to enclose the City Ditch in 208 linear feet of 60" RCP and enclose 692 linear feet of 54'' RCP for the RTD Park-N-Ride located at Mineral Ave. and S. Santa Fe Dr. Precast tee manholes will be constructed for cleanout purposes. In piping the City Ditch at this location, it enables RTD to use the site more efficiently for additional parking. The City retain all rights to operate, maintain, install, repair, remove or relocate any of its' facilities with the City's right-of-way. Ms. Neumann moved; Mr. Higday seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the Right-of-Way Agreement with RTD for the Mineral Ave. Park-N-Ride. Habenicht, Clark, Higday, Neumann, Otis, Guy, Vobejda None Burns Mayor Tom Burns entered at 5:15 p.m. 5. REQUEST FOR OUT-OF-DISTRICT SERVICE - KIEWIT PROPERTY. The Board reviewed a letter from Donald Saavedra dated November 10, 1997 requesting a water tap for an out of City property owned by Kiewit located on W. Union Ave., in exchange for an easement on the east bank of the Centennial Park Lake. Sheridan has rejected the owner's request to annex to Englewood. The Board refused Mr. Saavedra's proposal because of the prior policy of not issuing new water taps outside City boundaries. Ms. Neumann moved; Mr. Higday seconded: To refuse Mr. Saavedra's request for an out of district tap for the Kiewit property located on W. Union Ave. Ayes: Nays: Members absent: Motion carried. Habenicht, Clark, Higday, Neumann, Otis, Guy, Vobejda Burns None None 6. REIMBURSEMENT FOR MAIN INSTALLATIONS. Stu discussed the Board establishing a policy for owner/developers to reimburse the City for main installations. Utilities staff was directed to draft a policy for a future meeting. 7. RADIO STATION KQXI. The Board received a memorandum from Dennis Stowe at the Wastewater Treatment Plant dated October 24, 1997. The memo outlines signal interference experienced by the Bi-City Plant. A meeting is scheduled with the station's Chief Engineer to address problems. 8. WATER BOARD CHRISTMAS DINNER. The Water Board Christmas dinner is scheduled for December 16, 1997 at 5:00 p.m. at County Line Barbecue. 9. GUEST -DAVID HILL -CENTENNIAL TEMPORARY AGREEMENT. Mr. David Hill appeared to discuss the proposed Englewood - Centennial Temporary Agreement. The agreement would allow Englewood and Centennial to negotiate a new agreement and establish a cooperative basis to amend or replace the existing agreement. A specific negotiation schedule is outlined in the agreement and shall not amend or terminate the existing Water Supply Agreement. The price for deliveries of Monthly Schedule Water would be increased to $372.00 per acre-foot beginning January 1, 1998. Centennial would also be entitle to the exclusive use of 15.5% of the storage capacity in McLellan Reservoir. Stu discussed the scenario of being unable to successfully negotiate a permanent contract with Centennial. User rates would have to be raised about 15% to compensate for lost revenue. The Board concurred that this would be an acceptable alternative. Mr. Higday moved; Mr. Guy seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the Centennial Water Supply Temporary Agreement. Habenicht, Clark, Higday, Neumann, Otis, Guy, Vobejda Burns None None 10. GUEST -DAVID HILL -GOLDEN/ORR CASE. Mr. David Hill reviewed the history of the Golden/Orr Case. The Supreme Court ruled that rights established in contested decrees could not be reopened further protecting the 1706 rights of the City. The ruling is being appealed. The next Water and Sewer Board meeting will be December 16, 1997 at 5:00 p.m. at County Line Barbecue. Respectfully submitted, Cathy Burrage Recording Secretary ADDENDUM I PHONE VOTE REGARDING UNION AVE. RESERVOIR LAND EXCHANGE 11. LAND EXCHANGE WITH SOULE TRUST AT UNION AVE. RESERVOIR. The Utilities Department is trying to modify an existing concrete building, in lieu of a new building, at the southeast corner of the Union Avenue Reservoir site for use as a permanganate feed structure. In checking for a 10' minimum setback, per Englewood Building Code, it was discovered that the building encroached onto Soule Trust Partnership property by 1-1/2'. When the Partnership was contacted, it was discovered that one of their building encroaches onto the City's Union Avenue Reservoir property. Soule Trust Partnership has agreed to an equal exchange of the two parcels. The City's exchange parcel is smaller than what would be received from Soule Partnership, but the City s benefit is that the situation is resolved in a timely manner so building modifications for the permanganate feed can begin on schedule. The City is acquiring approximately 300 square feet in exchange for 400 square feet. The exchange would satisfy the 10' setback required by Code. Soule Partnership's attorney and Englewood's City Attorney have reviewed and agreed to the exchange. The exchange property is located at the southeast corner of the Union Avenue Reservoir site at W. Union Avenue and the South Platte River. The Water and Sewer Board was contacted on December 18, 1997 for a phone vote, because time was of the essence to begin construction. Ms. Higday moved; Mr. Otis seconded: Ayes: Nays: Members not reached: Motion carried. To recommend Council approval of the land exchange with Soule Trust at Union Ave. Reservoir. Higday, Otis, Clark, Guy, Habenicht None Neumann, Burns, Vobejda .. ATT. 2 SUPPLEMENT NO . .l.3k._ TO CONNECTOR'S AGREEMENT THIS AGREEMENT, made and entered into by and between the CITY OF ENGLEWOOD, acting by and through its duly authorized Mayor and City Clerk , hereinafter called the "City," and SOUTHGATE SANITATION DISTRICT, Arapahoe and Douglas Counties , Co lorado , hereinafter called the "District," WITNESS ETH: WHEREAS, on the 20th day of June , 1961 , the C ity and the District entered into an Agreement in which the City agreed to treat sewage originating from the District's sanitary sewer system within the area served by the District , which Agreement was most recently renewed by Connector's Agreement dated November 16 , 1988 ; and WHEREAS, said Connector's Agreement provides that the district may not enlarge its service area without the written consent of the City: NOW, THEREFORE, in consideration of the mutual covenants and undertakings herein set forth, the parties agree as follows : 1. The City hereby consents to the inclusion of certain additional area located in Douglas County , Colorado, owned by Bobby G. and Delaine Stevenson and more fully described on Exhibit A attached hereto and incorporated herein by reference . into Southgate Sanitation District. The City agrees that said additional area may be served with the sewer facilities of the District , and that the City will treat the sewage discharged into the City's trunk line from said additional area, all in accordance with the Connector's Agreement dated November 16 , 1988. Accordingly , Exhibit A referred to in Paragraph 1 of the Connector's Agreement dated November 16 , 1988 , is hereby amended to include such additional area . 2 . Each and every other provision of the said Connector's Agreement dated November 16 , 1988 , shall remain unchanged . IN WITNESS WHEREOF, the parties have set their hands and seals this __ dayof __ , 19_. ATTEST: CITY CLERK (SEAL) CITY OF ENGLEWOOD By:---------- MAYOR SOUTHGATE SANITATION DISTRICT, ARAPAHOE AND DOUGLAS COUNTIES, COLORADO By,&,~ PRESIDT EXHIBIT A Legal Description LOT 3, SIERRA VISTA, ACCORDING TO THE RECORDED PLAT THEREOF, COUNTY OF ARAPAHOE, STATE OF COLORADO, TOGETHER WITH A NON- EXCLUSIVE PERPETUAL EASEMENT FOR INGRESS AND EGRESS ON AND ACROSS THE PRIVATE ROAD EASEMENT ON THE EASTERLY 15 FEET OF LOT 4, SIERRA VISTA, AS SHOWN ON THE RECORDED PLAT. Also known as: 3949 East Garden Lane, Littleton, Colorado 80121 LOT 4, SIERRA VISTA, ACCORDING TO THE RECORDED PLAT THEREOF , EXCEPTING AND RESERVING FROM SAID LOT 4 IN FAVOR OF THE OWNER OR OWNERS OF LOT 3, SIERRA VISTA, A NON-EXCLUSIVE PERPETUAL EASEMENT FOR INGRESS AND EGRESS ON AND ACROSS THE PRIVATE ROAD EASEMENT ON THE EASTERLY 15 FEET OF LOT 4, SIERRA VISTA, AS SHOWN ON SAID RECORDED PLAT, COUNTY OF ARAPAHOE, STATE OF COLORADO. Also known as: 3901 Garden Avenue Littleton, Colorado 80121 ::::: ,.._) ~J-~ ,::, ._: (.) .:....) :I ,, / 'I r~,t -=r--, II~ l, ...... iJ~---··· -----'-''._"·l:~~----::~J I Ori-A 10 -A . ·1-.1 _. /000 )\ I uviLLAGE M 13 J I i . , . I I• II 1 H(:i.4.IU. . .,;-. - TR . lZl 2J ;~ ~-.<_, c.:_ I '\ \ _I_ , il(IUIA I rtr~~*~~t:} !=J~~~t~:~ IV1S IA I ! ______________________ _ -'\ 107-A -. ........... --~~lfj[. -... _. BU LY '. / -, (. ....,_ \j ''\ '•, \ PETITION FOR INCLUSION OF REAL PROPERTY LETTER OF TRANSMITTAL Re: Lots 3 & 4, Sierra Vista A Part of the Northeast Quarter of Section 13, T. 5 S., R 68 W., of the 61h P.M., City of Greenwood Village, County of Arapahoe, State of Colorado (collectively the "Property") 1. Total acreage of Propertv to be included: 4 .886 acres, more or less. 2. Existing Zoning/lJse/Development. The current zoning of the Property , per City of Greenwood Village Official Zone Map, is R-2.5. Permitted uses include single-family dwellings and agriculture. Development standards include: a lot area of 2.5 acres ; maximum dwelling units per gross acre of .4 ; and, accessory buildings and uses with a maximum total ground coverage of 900 square feet per gross acre of property. At the present time , there exists a single-family dwelling on Lot 4 of the Property , Lot 3 is vacant land. 3. Proposed Zoning I Use/Development. The applicants are not proposing any change to zoning at this time. The applicants intend to remove the current dwelling on Lot 4 , amend the plat of the Property to combine Lots 3 and 4 , and construct a single-family, residential dwelling on the Property for use as their primary residence (and may, subject to applicable zoning ordinances , construct a second residence for use as guest or servant quarters ). Use of the water and sanitation systems will be for domestic , landscaping, and such other accessory uses as are permitted, including, for example. a swimming pool and outdoor water feature(s ). 4. Construction Schedule. Construction of the residence is tentatively scheduled to begin during the last quarter of 1998, concluding in 1999. 5. Service Requirements. Inclusion within the district will require applicant to acquire the necessary easements and install main line improvements to access the district 's mains at the best suited locations. Upon completion, applicant wishes to work with the District in formulating a reimbursement plan for subsequent applicant 's wishing to tap into this main. Applicant 's service requirements for the Property (both water and sanitary sewer) will be that normally associated with a single-family residential dwelling and its permitted accessories . A IT. 3 DISTRICT COURT, COUNTY OF ARAPAHOE, STATE OF COLORADO SUMMONS Lera M. Gesin, Plaintiff The People of the State of Colorado To the Defendant(s) named above: V. City of Englewood. City of Englewood Water Department, Platte Valley Water Company, Steven J. Wagner, Levis V. Musser and All Unknown Persons Who Claim Any Interest In The Subject Matter Of This Action, Defendants You are summoned and required to file with the clerk of this court an answer or other response to the attached complaint within twenty (20) days after this summons is served on you in the State of Colorado, or within thirty (30) days after this summons is served ·on you outside the State of Colorado. If you fuil to file your answer or other response to the complaint in writing within the applicable time period, judgment by defuu.lt may be entered against you by the court for the relief demanded in the complaint, without any further notice to you. The following documents are also served with this summons: Co Date: u I zs /q 1 r I . Thorburn, Reg. mey for the Plaintiff East Kiowa Avenue P.O. Box 1398 Elizabeth, Colorado 80 I 07 (303) 646-3482 This summons is issued pursuant to Rule 4, CRCP, as amended. A copy of the complaint must be served with this summons. WARNING: If this summons does not contain the docket number of the civil action, then the complaint may not now be on fde with the clerk of the court. The complaint must be filed within ten (10) days after the summons is served, or the court will be without jurisdiction .to proceed further and the action will be deemed dismissed without prejudice and without further notice. Information from the court concerning this civil action may not be available until ten days after the summons is served. DIS.TRICT COURT, COUNTY OF ARAPAHOE, STATE OF COLORADO Case No. , Division ------ COMPLAINT UNDER RULE 105 (QUIET TITLE ACTION) LERA M. GESIN, Plaintiff, vs. CITY OF ENGLEWOOD, CITY OF ENGLEWOOD WATER DEPARTMENT, PLATTE VALLEY WATER COMPANY, STEVEN J. WAGNER, LEVIS V. MUSSER and ALL UNKNOWN PERSONS WHO CLAIM ANYINTEREST IN THE SUBJECT MATTER OF THIS ACTION, Defendants. The Plaintiff, by his attorney, James D. Thorburn, alleges as follows: FIRST CLAIM FOR RELIEF 1. The Plaintiff, LERA M. GESIN, is the owner and in possession of the following described real estate situate in the County of Arapahoe, State of Colorado: Lots 13 and 14, Block 5 Englewood Heights County of Arapahoe, State of Colorado This property is inclusive of the area shaded in orange on the map attached hereto as Exhibit "A." 2. The Defendants, CITY OF ENGLEWOOD, CITY OF ENGLEWOOD WATER DEPARTMENT, PLATTE VALLEY WATER COMPANY, STEVEN J. WAGNER, LEVIS V. MUSSER and ALL UNKNOWN PERSONS WHO CLAIM ANYINTEREST IN THE SUBJECT MATTER OF THIS ACTION, may claim some right, title or interest in the real estate described in paragraph 1 above, which is owned by the Plaintiff, LERA M. GESIN, the claims of which are ~without foundation or right. 3. There may be persons interested in the subject mat'ter of this action whose names cannot be inserted herein because their names are unknown to the Plaintiff although diligent efforts have been made to ascertain the names of such persons; such persons have been made defendants and designated as "all unknown persons who claim any interest in the subject matter of this action"; so far as the Plaintiff's knowledge extends, the interests of the unknown parties are derived through some one or more of the named Defendants. WHEREFORE, Plaintiff, LERA M.GESIN, requests complete adjudic~tion of the rights of all parties to this action with respect to the real property hereinabove described; for a decree requiring the Defendants to set forth the nature ~f their claims, determining the Defendants, and each of them, have not interest, estate, or claim of any kind whatsoever in the above described real estate, forever barring and enjoining the Defendants from asserting any claim or title thereto, quieting the title of the Plaintiff, LERA M. GESIN, in and to the premises, and adjudging that the Plaintiff, LERA M. GESIN, is the owner, in fee simple, and entitled to possession of the premises above described, and for any other relief the Court considers proper. Dated this 25TH day of NOVEMBER, 1997. Plaintiff's Address: Respectfully submitted, Thor urn, Reg. No. 21017 for the Plaintiff Kiowa Avenue .o. Box 1398 Elizabeth, Colorado 80107 Telephone: (303) 646-3482 3605 South Bannock Street Englewood, Colorado 80110 forms\quiet.mjg 2 -----.1 •••a. _..,.,. •••nt•fl•••t::; '-U• established 1985 STHD' ADDllas. 3605 s. Banngct SI;. ~ S. Eudon Way UWeton. co 80121 Td. 779-9847/P'u: 779-0414 LEGAL DESC.RIPTION 1 IMPROVEMENT lOCJ\ TION CERTIFICATE Lots 13 and 14, Block 5, ENGLEWOOD HEIGHTS, COUNTY OF ARAPAHOE, STATE OF COLORADO ·' / . /. " SC'cil" --.. ~-/ ,, ... .. . // ... :··/ /. 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DI"'"••'"""•,_,,__,., Ur\••· MEMORANDUM To: Stu Fonda, Director of Utilities From: John Bock, Utilities Manager of Administratio~ Date: December 1, 1997 Subject: Reimbursement for water and sewer main extensions Proposed is a change to the Municipal Code as follows : .. A TT. 'i 12-1B-3B Extension OfDistribution Mains : When it is requeste in writing to extend a distribution main in order to serve a responsible applicant or appli ants whose property is located within the City, the City will make such extension at its own expe se subject to recovery . RECOVERY SHALL BE FROM THE REQUESTING PAR OR PARTIES AND SHALL BE UPON COMPLETION OF SAID EXTENSION. E REQUESTING PARTIES SHALL DEMONSTRATE THE ABILITY TO REIMBURSE THE CITY FOR · WATER MAIN CONSTRUCTION COSTS PRIOR TO CONSTRUCTION. In the case of · new subdivisions or revised plattings, the applicant shall submit to the Water Division three (3) · approved prints of the area involved upon which shall be shown the lot and block numbers and the house numbers . All water mains shall be CONSTRUCTED ACCORDING TO WATER DEPARTMENT STANDARDS AS ESTABLISHED BY THE DIRECTOR OF UTILITIES AND SHALL BE located within dedicated public rights of way or acceptable easements . 12-2-9A: When an application is received to extend the collection main in order to serve the applicant or user whose property is located within the City, the City shall make such extension at its own expense, subject to recovery of said costs and provided that the extension is to serve land properly subdivided . RECOVERY SHALL BE FROM THE REQUESTING PARTY OR PARTIES AND SHALL BE UPON COMPLETION OF SAID EXTENSION. THE REQUESTING PARTIES SHALL DEMONSTRATE THE ABILITY TO REIMBURSE THE CITY FOR SEWER MAIN CONSTRUCTION COSTS PRIOR TO CONSTRUCTION. ALL SEWER MAINS SHALL BE CONSTRUCTED ACCORDING TO SEWER DEPARTMENT STANDARDS AS ESTABLISHED BY THE DIRECTOR OF UTILITIES AND SHALL BE LOCATED WITHIN DEDICATED PUBLIC RIGHTS OF WAY OR ACCEPTABLE EASEMENTS. In the event that the extension is to serve nonsubdivided, industrial zoned lands within the City , the Director may require that the applicant or user extend the collection main at his own cost and expense, subject to an equitable method of recovery of costs . h :~bock\docs\extensio.wpd • I~ Printed o n Recyc led P a per.=- ' -A TT. To: Cathy Burrage /City of Englewood@COE cc: Subject: Late Fees and Post Office ----------------------Forwarded by John Bock/City of Englewood on 01 /05/98 04:39 PM --------------------------- ............................................................................. r· ..................................................................................... . Cathy Miller \ ) 12/30/97 04:40 PM To: John Bock/City of Englewood@COE cc: Subject: Late Fees and Post Office You asked for my input on the following questions: How do we or should we handle a customer's claim that the payment is late because the Postal Service was late on delivering or miss delivered their bill? Also, what percentage is the Postal Service blamed for late payments? I would say at least 95% of the customers state that they never received the original bill only the late notice. There are about 5 % that state that they didn't get either the original bill or the late notice only the red tag. I think that this is an excuse. The customer should be aware of when they are to receive their water bill from the Utilities Department and also when it is due. I believe that we should continue the present procedure , if the payment is late the late fee should be assessed. I am not sure how we would be able to determine if the customer did not receive their bill in a timely manner. 5 ·-CDM consulting engineering construction operations Camp Dresser & McKee Inc. 133117th Street , Suite 1200 Denver , Colorado 80202 Tel : 303 298-1311 Fax : 303 293-8236 January 1, 1998 Mr. Bill McCormick City of Englewood 3400 South Elati Street Englewood, CO 80110 Subject: Allen Water Treatment Plant Improvements Proposal for Additional Engineering and Associated Fees Dear Bill: In response to your request, I have prepared this summary of the additional engineering and the associated fees needed to complete the project. "Line of Sight" Controls for UAPS CDM designed a hard-wire control system for the UAPS. The City of Englewood reviewed this design and requested the control system be changed to a "line of sight" control system. The change was requested due to concerns regarding the poor soils conditions potentially causing construction, operations and maintenance problems. CDM investigated and started on the design of a "line-of-sight" control system and determined that the system requested by the City of Englewood was not technically feasible. The City then requested CDM to design another type of control system (utilizing MOSCAD and antennae). The investigation of the "line of sight" system and the redesign of the controls using the MOSCAD/antenna based system will involve additional electrical, instrumentation, and control work. CDM estimates the fee for this additional work to be $4 ,200. Conformed Documents - Centric/Jones Construction asked if conformed documents could be prepared to incorporate all of the addenda items and the original design information into one set of documents . The conformed documents will facilitate the construction of the project by clearly presenting the requirements to the Contractor. The agreement with Centric/Jones states that the City of Englewood will provide ten sets of documents to them for their use. In addition, the City of Englewood and CDM will need copies for their use. The estimated fee for the conformed documents is shown below: O:ldyel1212gdbm.ltr CDM Camp Dresser & McKee Inc. Prepare Conformed Documents Architectu~al Structural Civil Mechanical Electrical, Instrumentation & Control HV AC & Plumbing Subtotal Conformed Document Printing Estimated Fee ($) 3,350 11,900 3,410 11,470 14,260 ...1.2Z.Q $48,360 18 sets at $150/ set $2.700 (Centric/Jones -10 sets, City -4 sets, CDM-8 sets) Total 9 '-Flood Wall Redesi gn To Accommodate Desires of Southgate Sanitation District CDM redesigned the transition of the flood wall where it crosses over the 60- inch sanitary sewer in response to requests from the Southgate Sanitation District. The redesign involve opening up the width of the transition to the width of the easement (30 feet). The redesign involved additional structural and civil engineering. CDM has expended $12,480 for this additional work. To Accommodate the Misalignment of the Bridge O:\dyel1212gdbm .ltr The flood wall will tie into the newly constructed Windermere Street bridge over Big Dry Creek. For the design of the flood wall, the City of Englewood provided CDM with documents detailing the location of the bridge. CDM superimposed this bridge information on the site topography map for the Allen Water Treatment Plant Improvement project for use in designing the location of the flood wall. During design, CDM discovered a number of discrepancies in the information between what was constructed for the bridge and what is shown in the bridge design information. Upon mentioning the discrepancies to the City of Englewood, the City stated that the bridge was not constructed as called out on the information provided to CDM. To correct the discrepancy, CDM sent out the project surveyor to obtain an as- construction topography of the area around the bridge where the flood wall ties in. In reviewing the as-constructed topography, CDM will have to redesign the flood wall where it attaches to the bridge. To date, CDM has expended $899 for the survey of the area around the bridge and $1,370 in engineering towards redesigning the flood wall. CDM is currently unable to complete this redesign, and estimate the amount of effort remaining to complete the design, because input from the City of Englewood and the 2 CDM Camp Dresser & M c Kee Inc. Southgate Sanitation District is needed. Once a final alignment of the flood wall is agreed upon, CDM can prepare an of the estimate fee needed for completing the redesign and proceed to finish the design. Carbon Supplier Options & Agreements Conditions at the Allen Water Treatment Plant have rendered a situation where the warranty initially proposed by the Calgon Corporation for the service contract for the granular activated carbon was unacceptable to the City of Englewood. In response to this situation, CDM investigated and pursued negotiations with a second potential carbon supplier, ACMS. As a result of its negotiations , the City of Englewood now has two potential carbon service companies to chose from for the project. CDM will review the two proposals from the carbon suppliers and recommend one to the City of Englewood. The estimated fee for this assistance is $3,150. Phosphate System Preliminary Design Letter Report CDM will prepare a Preliminary Design Letter Report for the phosphate feed system. Report to contain a description of the system; 8-112" by 11" figures showing preliminary layout of phosphate feed system, and P&ID's; and the Engineer's Opinion of Probable Construction Cost. The estimated fee for the letter report is $4,800 . Final Design O:\dyel1212gdbm .ltr CDM will prepare the final design of the phosphate feed system based on the concepts presented in the Preliminary Design Letter Report and the results of the City of Englewood's evaluation of phosphates. The estimated fee for this work is shown below: Architectural Structural Civil Mechanical Electrical, Instrumentation & Control HV AC & Plumbing Total 3 Estimated Fee ($) 6,290 6,720 0 8,870 13,100 3.340 $42,230 CDM Camp Dresser & McKee Inc. Em eq~ency Generator Preliminary Design Letter ·_Report CDM will prepare a Preliminary Design Letter Report for the emergency generator. The report will contain a load list of the items serviced by the generator, a preliminary sizing of the generator, a review of the options for fuel (i.e., natural gas, gasoline, or diesel), options for the housing of the generator (i.e., expanded blower building or self-contained enclosure), and the Engineer's Opinion of Probable Construction Cost. The estimated fee for the report is $4,100. Final Design CDM will prepare the design of the emergency generator based on the concepts presented in the Preliminary Design Letter Report. A summary of the estimated fee is shown below: Architectural Structural Civil Mechanical Electrical, Instrumentation & Control HVAC & Plumbing Total Estimated Fee($) 1,040 3,120 1,270 1,630 16,300 3.040 $26,400 N aOCl Investig ations and Report The City of Englewood had staff at the Bi-Cities Wastewater Treatment Facility review and comment on the final design of the sodium hypochlorite feed and storage facilities. The review comments called for facilities significantly different than what was designed. The City of Englewood requested CDM to respond to the review comments and provide justification for CDM-designed system. In response, CDM met with the City of Englewood staff, inspected the Bi-Cities Wastewater Treatment Facility sodium hypochlorite feed facilities, and prepared a memorandum summarizing the issues, responding to the comments, and presenting CDM's recommendations . CDM has expended $2,830 in this assistance. Extended Bid Period In an effort to attract the top local contractors, encourage competitive bidding, and obtain the best possible bids, the City of Englewood extended the bid opening date for the project by one month. The City of Englewood's efforts to extend the bid period has paid off; they received bids from several of the top local contractors, the range of bids was very narrow, and the low bidder's price was considerably below the O:\dyel1212gdbm .ltr 4 CDM Camp Dresser & McKee Inc. Engineer's Opinion of Probable Construction Cost. CDM provided assistance in extending the bid period and performed an additional month of bid period services. CDM has expended $34,550 on services and assistance during the extended bid period. Extended Services During Construction In response to requests from several of the bidding contractors, CDM recommended that the City of Englewood extend the contract time for completing the project. Extending the contract time will provide for more time during the low flow season, the time when most of the critical construction activities will take place. Giving the bidding contractors more time during the low flow season has undoubtedly reduced bid prices and will reduce the potential for construction claims. The contract time has been extended to 689 calendars from 499 calendar days (an increase of 190 calendar days). The estimated fee for the services during construction associated with the 190 day increase are as follows: General Services Resident Engineering Total Final Document Printing $159,350 $ 78.180 $237,530 CDM has provided the services related to printing and distributing the final documents, including the addenda. The cost of these services includes: mailing, faxing, express mailing, courier service delivery of the documents; printing of the drawings, specifications, and addenda; and CDM labor for printing and distribution of the documents. CDM collected $150 for each set sold to the contractors. Enclosed with this letter is the final Plan Holders List showing the number of contractors that paid for the documents. CDM provides an appropriate credit for the sale of the documents to the plan holders. The agreement with Centric/Jones states that the City of Englewood will provide ten sets of documents to them for their use. The cost of the printing of the documents for Centric/] ones will only occur if the City elects to not have the conformed drawings prepared. A summary of the fee for the final document printing is as follows: O:ldye\1212gdbm.ltr CDM labor Printing and Delivery of Documents Credit -59 sets at $150/set Subtotal Documents to Centric/Jones 10 sets at $150/set Total 5 $4,555 $3,437 < $8.850> <$858> $642 CDM Camp Dress er & M cKee Inc. Additional Filter PLC As we have discussed, the City will place the additional filter PLC proposed by Timberline Electric on their "wish list" for consideration at a later time. Gas Line Sizing and Demands CDM has checked the size of the existing 1-1/4 inch diameter gas line serving the plant and it appears to be sufficient for the expected future demands. We are investigating a couple of code issues related to the pipe size, however at this time it appears that a redesign will not be necessary. CDM very much appreciates being of service to the City of Englewood and looks forward to the successful completion of the construction of this important improvement project. Please call me if you have any questions. Very truly yours, CAMP DRESSER & McKEE INC. efcr~ Gregory S. Dye, P.E. Project Manager Enclosure: Final Plan Holders' List (4 pages) cc w/ enclosure: Carl Houck File: 0710-10574-147.DN -4.01 O:ldye11212gdbm .ltr 6 • CDM consulting engineering construction operations Camp Dresser & McKee Inc. rn:.~91 133117th Street , Suite 1200 Denver , Colorado 80202 ~;~ary Tel: 303 298-1311 Fax : 303 293-8236 January 1, 1998 Mr. Bill McCormick City of Englewood 3400 South Elati Street Englewood, CO 80110 Subject: Allen Water Treatment Plant Improvements Proposal for Additional Engineering and Associated Fees Dear Bill: In response to your request, I have prepared this summary of the additional engineering and the associated fees needed to complete the project. "Line of Sight" Controls for UAPS CDM designed a hard-wire control system for the UAPS. The City of Englewood reviewed this design and requested the control system be changed to a "line of sight" control system. The change was requested due to concerns regarding the poor soils conditions potentially causing construction, operations and maintenance problems. CDM investigated and started on the design of a "line-of-sight" control system and determined that the system requested by the City of Englewood was not technically feasible. The City then requested CDM to design another type of control system {utilizing MOSCAD and antennae). The investigation of the "line of sight" system and the redesign of the controls using the MOSCAD/ antenna based system will involve additional electrical, instrumentation, and control work. CDM estimates the fee for this additional work to be $4,200. Confouned Documents Centric/Jones Construction asked if conformed documents could be prepared to incorporate all of the addenda items and the original design information into one set of documents. The conformed documents will facilitate the construction of the project by clearly presenting the requirements to the Contractor. The agreement with Centric/] ones states that the City of Englewood will provide ten sets of documents to them for their use. In addition, the City of Englewood and CDM will need copies for their use. The estimated fee for the conformed documents is shown below: O:\dyel1212gdbm .ltr • CDM Camp Dresser & McKee Inc . Prepare Conformed Documents Architectu~al Structural Civil Mechanical Electrical, Instrumentation & Control HV AC & Plumbing Subtotal Conformed Document Printing Estimated Fee ($) 3,350 11,900 3,410 11,470 14,260 _l2lQ $48,360 18 sets at $150/set $2.700 (Centric/Jones -10 sets, City -4 sets, CDM-8 sets) Total $51,060 Flood Wall Redesign To Accommodate Desires of Southgate Sanitation District CDM redesigned the transition of the flood wall where it crosses over the 60- inch sanitary sewer in response to requests from the Southgate Sanitation District. The redesign involve opening up the width of the transition to the width of the easement (30 feet). The redesign involved additional structural and civil engineering. CDM has expended $12,480 for this additional work. To Accommodate the Misalignment of the Bridge O:\dyel1212gdbm .ltt The flood wall will tie into the newly constructed Windermere Street bridge over Big Dry Creek . For the design of the flood wall, the City of Englewood provided CDM with documents detailing the location of the bridge. CDM superimposed this bridge information on the site topography map for the Allen Water Treatment Plant Improvement project for use in designing the location of the flood wall. During design, CDM discovered a number of discrepancies in the information between what was constructed for the bridge and what is shown in the bridge design information. Upon mentioning the discrepancies to the City of Englewood, the City stated that the bridge was not constructed as called out on the information provided to CDM. To correct the discrepancy, CDM sent out the project surveyor to obtain an as- construction topography of the area around the bridge where the flood wall ties in. In reviewing the as-constructed topography, CDM will have to redesign the flood wall where it attaches to the bridge. To date, CDM has expended $899 for the survey of the area around the bridge and $1,370 in engineering towards redesigning the flood wall. CDM is currently unable to complete this redes ign, and estimate the amount of effort remaining to complete the design, because input from the City of Englewood and the 2 CDM Camp Dresser & McKee Inc. Southgate Sanitation District is needed. Once a final alignment of the flood wall is agreed upon, CDM can prepare an of the estimate fee needed for completing the redesign and proceed to finish the design. C arbon Supplier Options & A~eements Conditions at the Allen Water Treatment Plant have rendered a situation where the warranty initially proposed by the Calgon Corporation for the service contract for the granular activated carbon was unacceptable to the City of Englewood. In response to this situation, CDM investigated and pursued negotiations with a second potential carbon supplier, ACMS. As a result of its negotiations, the City of Englewood now has two potential carbon service companies to chose from for the project. CDM will review the two proposals from the carbon suppliers and recommend one to the City of Englewood. The estimated fee for this assistance is $3,150. Phosphate System Preliminary Design Letter Report CDM will prepare a Preliminary Design Letter Report for the phosphate feed system. Report to contain a description of the system; 8-1/2" by 11" figures showing preliminary layout of phosphate feed system, and P&ID's; and the Engineer's Opinion of Probable Construction Cost. The estimated fee for the letter report is $4,800. Final Design O:\dyel1212gdbm .llr CDM will prepare the final design of the phosphate feed system based on the concepts presented in the Preliminary Design Letter Report and the results of the City of Englewood's evaluation of phosphates. The estimated fee for this work is shown below: Architectural Structural Civil Mechanical Electrical, Instrumentation & Control HV AC & Plumbing Total 3 Estimated Fee ($) 6,290 6,720 0 8,870 13,100 3.340 $42,230 CDM Camp Dress er & McKee Inc. Emen~ency Generator Preliminary Design Letter ·_Report CDM will prepare a Preliminary Design Letter Report for the emergency generator. The report will contain a load list of the items serviced by the generator, a preliminary sizing of the generator, a review of the options for fuel (i.e., natural gas, gasoline, or diesel), options for the housing of the generator (i.e., expanded blower building or self-contained enclosure), and the Engineer's Opinion of Probable Construction Cost. The estimated fee for the report is $4,100. Final Design CDM will prepare the design of the emergency generator based on the concepts presented in the Preliminary Design Letter Report. A summary of the estimated fee is shown below: Architectural Structural Civil Mechanical Electrical, Instrumentation & Control HV AC & Plumbing Total Estimated Fee ($) 1,040 3,120 1,270 1,630 16,300 2MQ $26,400 NaOCl Investigations and Report The City of Englewood had staff at the Bi-Cities Wastewater Treatment Facility review and comment on the final design of the sodium hypochlorite feed and storage facilities. The review comments called for facilities significantly different than what was designed . The City of Englewood requested CDM to respond to the review comments and provide justification for CDM-designed system. In response, CDM met with the City of Englewood staff, inspected the Bi-Cities Wastewater Treatment Facility sodium hypochlorite feed facilities, and prepared a memorandum summarizing the issues, responding to the comments, and presenting CDM's recommendations. CDM has expended $2,830 in this assistance. Extended Bid Period In an effort to attract the top local contractors, encourage competitive bidding, and obtain the best possible bids, the City of Englewood extended the bid opening date for the project by one month. The City of Englewood's efforts to extend the bid period has paid off; they received bids from several of the top local contractors, the range of bids was very narrow, and the low bidder's price was considerably below the O:ldyel1212gdbm.ttr 4 " CDM Camp Dres.ser & McKee Inc. Engineer's Opinion of Probable Construction Cost. CDM provided assistance in extending the bid period and performed an additional month of bid period services. CDM has expended $34,550 on services and assistance during the extended bid period. Extended Services During Construction In response to requests from several of the bidding contractors, CDM recommended that the City of Englewood extend the contract time for completing the project. Extending the contract time will provide for more time during the low flow season, the time when most of the critical construction activities will take place. Giving the bidding contractors more time during the low flow season has undoubtedly reduced bid prices and will reduce the potential for construction claims. The contract time has been extended to 689 calendars from 499 calendar days (an increase of 190 calendar days). The estimated fee for the services during construction associated with the 190 day increase are as follows: General Services Resident Engineering Total Final Document Printing $159,350 $ 78.180 $237,530 CDM has provided the services related to printing and distributing the final documents, including the addenda. The cost of these services includes: mailing, faxing, express mailing, courier service delivery of the documents; printing of the drawings, specifications, and addenda; and CDM labor for printing and distribution of the documents. CDM collected $150 for each set sold to the contractors. Enclosed with this letter is the final Plan Holders List showing the number of contractors that paid for the documents. CDM provides an appropriate credit for the sale of the documents to the plan holders. The agreement with Centric/Jones states that the City of Englewood will provide ten sets of documents to them for their use. The cost of the printing of the documents for Centric/Jones will only occur if the City elects to not have the conformed drawings prepared. A summary of the fee for the final document printing is as follows: O:\dye\1212gdbm .ttr CDM labor Printing and Delivery of Documents Credit -59 sets at $150/ set Subtotal Documents to Centric/Jones 10 sets at $150/ set Total 5 $4,555 $3,437 <$8.850> <$858> $642 CDM Camp Dresser & M cKee Inc. Additional Filter PLC As we have discussed, the City will place the additional filter PLC proposed by Timberline Electric on their "wish list" for consideration at a later time . Gas Line Sizing and Demands CDM has checked the size of the existing 1-1/4 inch diameter gas line serving the plant and it appears to be sufficient for the expected future demands . We are investigating a couple of code issues related to the pipe size, however at this time it appears that a redesign will not be necessary. CDM very much appreciates being of service to the City of Englewood and looks forward to the successful completion of the construction of this important improvement project. Please call me if you have any questions . Very truly yours, CAMP DRESSER & McKEE INC. tfo?~ Gregory S. Dye, P.E. Project Manager Enclosure: Final Plan Holders ' List (4 pages) cc w/ enclosure: Carl Houck File: 0710-10574-147.DN -4.01 O:\dyel1212gdbm .ltr 6 12·2-4 F. 12·2·4 by the applicant who shall retain or employ a licensed sewer contractor or plumber to make connection to and install a sewer. The service line from the public sewer main line to the structure to be served shall be installed by the property owner at his/her expense. The owner shalt hold the City harmless for any loss or damage that may directly or indirectly be occasioned by the installation of the service line or the malfunction of any old private sewer. The owner of any property connecting to the POTW shall be responsible for the maintenance of the service line from the public sewer to the structure to be served. The owner shall keep the service line for which he/she is responsible in good condition and shall replace at his/her expense any portions thereof which, in the opinion of the Director of Utilities, have become damaged or disintegrated as to be unfit for further use, or is in such condition to permit infiltration into the system. All repairs shall be completed within thirty (30) days after notification and shall be completed by a bonded contractor. The owner shall be responsible for returning the public right of way and the street to acceptable City standards. Oil And Grease Interceptor Installation: 1. Grease Interceptor Installation Criteria: Grease trap interceptors are required for all facilities used and operated regularly for the sale of prepared food, including but not limited to restaurants, cafes, fast food outlets, pizza outlets, delicatessens, sandwich shops and any and all other kinds and types of food vending establishments in which any food preparation (including heating or defrosting i n or by means of any kind of oven or heating device) takes place on the premises, whether or not such facilities are located in a separate building or structure or occupy space in a building or stru cture that is occupied by other businesses, as well as schools, churches. boarding houses with communal kitchen facilities, nursing homes. and day care centers which have kitchens ar.d er.gage in the preparation of ~cod. In addition, meat cutting fac ili ties and others capable of discharging significant amounts of grease into the POTW shall be required to install grease interceptors. The exception shall /.::: ~ be those facilities granted a variance by the Director of Utilitie~ • ..mtr tRa eo-.P!CJVAI =· tAe Water !!lid eiWif iH•f&k ~roase interceptors shall not be required for private residences or t~'·':P.llings unless there are comrr.9rcial uses within the dwellings that generate amounts of grease beyond that generated by a residential dwelling. 296 City of ET'ICl~wood ' • --·---,... -·-~• 4 --·····~-:---:. •r -•·-PA ,5 2 OZ9ZZ9LEOE 'ON xv j dl!Mi ~/1 a U0fi/9e. u : 51 : 05 GLOBAL ACCESS-2100s-> .. ·J03 7fi2 2337 Stewart H. Fonda Page 001 (303) 794 -Tf 1 , I ax (303) 794 7 310 American Water Works Association G666 West QumL.)' Avenue I Denver. CO 80235 PUBLIC AFFAIRS ADVISORY TO: FROM: A WW A Leadership Utilities Serving > 10 DATE: January 2, 1998 Service Connections !tJ~/~ Who: Epidemiology Journal What: Studies Linking Chlorination By-products in Water to Cancer When: January 1998 In a series of research urticles entitled "Drinking Wate r Source and Chlorination Ry-products," appearing in the January 1998 edition of Kpidemiology, authors link the presence of chlorination disinfection by-products (DB1's) in tap water to an increased risk of bladder. colon, and rectal cancers. What the urlicles may not make clear to the reader is that the study's participants were already at a higher risk for developing cancer due to factors such as smoking, low-fiber diets, and poor exercise habits ·-behaviors known to contribute lo higher cancer risks. A news release about this study has been distributed lo health reporters across the world. It is Jikel y your local media will pick up on lhe story. AWWA ha!) i~sued its own news release which focust:s un the efforts utilities are making to reduc~ DBP formation as well a.-. the money the water community is spending to research DBPs. A WW A's news release is attached. Feel fre" to use it as a model for your local release if you decide to send one. .81/0G/9EL.11 :51 :29 GLOBAL ACCESS . 2100S-> . , FOR IMMEDIATE RELEASE December 29. 1997 -303 7G2 2337 Stewart H. Fonda Page 002 American Water Works Association Dedicated to Safe Drinking Water CONTACT: Elizabeth Muslim Sr. Public Affairs S~iulist (303) 347-6140 AMERICAN WA TKR WORKS ASSOCIATION CAUTIONS AGAINST DISINFECTION BY-PRODUCTS SCARR (Denver, Colo.) -In a scti~:; vf rese-arch wticles entitled "Drinking Water Source and Chlorination By-products." appearing in the January 1998 edition of Epidemi(}/ogy. authors identify the presence of chlorination disinfection by-products (DRPs) in tap water as the primary cause for an increased risk of bladder, colon and rectal cancers among 2,200 people in th~ stute of Town. What may nQt be clear to readers is that the participants in these studies were already at a higher risk for developing cancer due to other factors such.us smoking, low-fiher diets. and poor ~xercise habits --~haviors known to contribute to higher cancer risks. While tap water ollen contains chlorination disinfection by-products resulting from chlorine's reaction wilh organic matter during the water treatment process, the World Health Organi:zation notes that lhe risks to health from DBPs are extremely small in comparison with the risks associated with inadequate disinfoction and water treatment. Tut: drinking waler industry is aware of the concern that chlorination by·products muy include carcinogens and is alremly pursuing detailed research in cooperation with the (MORE) 8110&/98,11:51:52 GLOBAL ACCESS~ 2100s~> 303 7&2 2337 Stewart H. Fonda Page 003 Page 2 -A WW A Cautions Against DBP Scare U.S . Environmental Protection Agency. This involves more than 500 drinking water treatment plants across the nation investigating DBP formation and microbial removal processes . Water utilities have committed lo a $180 million dollar investment for development uf a nationally representative database which will evaluate which DBPs are formed in drinking water treatment and under what circumstances they are produced . Also, the database intonnalion will be used by water utilities and the USEPA lo identify steps that water utilities can take to reduce DBP formation without con1protnising protection of the public from waterborne microbes . Drinking water in the United Stales is the SHfest and most regulated in the world. The use of chlorine to disinfect drinking water is an important public health intervention in the fight against microbial diseases such as typhoid and cholera. Potentially harmful levels of DBPs arc extremely rare in drinking water . Certain segments of the population whose immune systems are compromised by chronic behaviors, such as smoking, or illnesses such as A11JS, or the drugs used to treat these conditions. may be more vulnerable. The American Water Works Assuciation und its 54,000 members work to assure a safe, sufficient supply of drinking water for the people of lhc U.S., Canada. and Mexico . The group leads efforts to advance the science, technology, consumeT awareness, management, conservation, and government policies related to drinking water. ###