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HomeMy WebLinkAbout2000-01-11 WSB AGENDAAGENDA ENGLEWOOD WATER AND SEWER BOARD TUESDAY, JANUARY 11, 2000 5:00 p.m. ** CONFERENCE ROOM A ** 1. MINUTES OF THE NOVEMBER 9, 2000, WATER & SEWER BOARD. (ATT. 1) 2. PUBLIC NOTICE OF MEETING TO DISCUSS THE RISK MANAGEMENT PLANT FOR CHLORINE GAS. (ATr. 2) 3. LETTER FROM ART EMISON DATED 12-6-99. (ATT. 3) RE: W. ADRIATIC PL. 4. WOLHURST LANDING LETTERS (ATT. 4) 5. OTHER. WATER AND SEWER BOARD MINUTES NOVEMBER 9, 1999 ATT. I 1. MINUTES OF THE OCTOBER 12, 1999 MEETING. The Englewood Water and Sewer Board Minutes from the October 12, 1999 me e ting were approved as written. Ms. Bradshaw moved; Ms. Habenicht seconded : Ayes: Nays: Members absent: Motion carried. To approve the October 12, 1999 Englewood Water and Sewer Board Minutes. Habenicht, Clark, Burns, Higday, Cassidy, Otis, Kasson, Vobejda, Bradshaw None None 2. ART EMISON RE: 2000 W. ADRIATIC PL. Mr. Emison had appeared before the Board at the October 12, 1999 meeting requesting the City install water and sewer mains between S. Vallejo St and S. Zuni St. He appeared to have the Board's decision clarified and requested a special favor whereas the City would fund and install the requested water and sewer mains a n d collect the cost from other owners when they connect. He also requested that collected tap fees would be applied to main installation. Mr. Emison also requested that the City fund burying the Public Service lines that are in the existing right-of-way. Mr. Fonda reviewed Mr. Emison's options and requirements for getting the City of Eng ewood to install water and sewer mains and stated that the City does not participate with any developer as requested by Mr. Emison. The Board directed Mr. Emison to work with Utilities' staff on his proposed development. Mr. Emison requested the options be given to him in written form. I t was also noted that all main development is done the same, to the extent practical, for all developers using existing Code and policies mandated by City Council and the Englewood Water and Sewer Board. Mayor Burns excused himself at 5:25 p.m. 3. REVISION OF ORDINANCE FOR WATER & SEWER CODE. The Board received a memorandum dated October 15, 1999 from Stu Fonda recommending a revision of the existing Water and Sewer Code pertaining to recovery of main line construction costs. It states, "Recovery shall be from the requesting party or parties and shall be upon completion of said extension. Recovery shall be defined as the entire cost of the main extension. The requesting parties shall demonstrate the ability to reimburse the City for sewer main construction costs prior to construction." Ms. Bradshaw mo ved; Mr. Cassidy seconded: Ayes: Nays: Members absent: Motion carried. To recommend a Re vision of Ordinance f o r 12-2-9:A pertaining to recovery of main line construction costs. Habenicht, Clark, Higday, Cassidy, Otis, Kasson, Vobejda, Bradshaw None Burns 4. COLUMBINE SANITATION DIST. SUPPLEMENT #4. A request was made by Columbine Water and Sanitation District and Valley Sanitation District for the landowner, HTL-LLC to inclusion into the district. Supplement #4 is for 77 taps for a residential development consisting of 29 home sites, 46 patio homes and one for the Columbine Town Hall, all located on approximately 40 acres. The property is located south of W. Bowles Ave. and west of Middlefield Rd. in the Town of Columbine Valley. Ms. Bradshaw moved; Mr. Cassidy seconded: To approve Columbine Sanitation District Supplement #4. Ayes: Nays: Members absent: Motion carried. Habenicht, Clark, Burns, Higday, Cassidy, Otis, Kasson, Vobejda, Bradshaw None None Mayor Tom Burns excused himself at 5:25 p.m. 5. "WATER FOR PEOPLE" BILLING INSERT Water for People, a non-profit organization, submitted a billing insert t o be included in future water and sewer bills. This organizat i on was founded in 1991 and has been working with small, rur al villages in less developed countries to provide safe water. The Board agreed to allow the inserts to be included in future billings. 6. BI-CITY EPA AWARDS. The Board received an article from the October, 1999 Operations Forum Magazine regarding the annual EPA Awards. The Englewood/Littleton Bi-City Treatment Plant received a first-place award for pretreatment and a research award for the research on the l ong-term effects of biosolids on dry- land wheat farming. 7. AGREEMENT FOR THE INTERIM PROVISION OF WATER TO THE 15- MILE REACH OF THE COLORADO RIVER. Mr. Fonda received a request from the Denver Water Board requesting that Englewood participate in the Agreement for the Interim Provision of Water to the 15-Mile Reach of the Colorado River. This agreement would provide to the U.S. Fish & Wildlife Service on a permanent basis 10,825 acre- feet annually to benefit the endangered fish. This amount is divided among users and it appears that Englewood's amount would be minimal . Being an intergovernmental agreement, an ordinance to City Council will be necessary. Stu will obtain revised figures and present them to the Board for a recommendat i on at a future meeting. 8. WATER & SEWER BOARD CHRISTMAS PARTY. The Board is invited the annual Water and Sewer Board Christmas party to be held Tuesday, December 14, 1999 at 5:00 p.m. at County Line Barbecue. The next meeting will be held December 14, 1999 at 5:00 p.m. Respectfully submitted, Cathy Burrage Recording Secretary Pag e 6 -Dec. 3 1, 1999 '-Englewood Herald ' THE YE AR I A Tl, 2 View Lots TOM DUFFY -8 U FFY Rea lty, Inc. Sa les Office 303-681-3800 Denve r O ffi ce 303-758-3105 Directio ns: • Localed -1 .6 mi /rs SW of Cas!lr Rock • Horse pro perly • U m.lcrgro un d Ulililics •Well & Srplic 1-~5 Su111h .1:,ll J:-il.1'!11111 lfl:d/ Wili.:m St !Wc,t ,1do:: 11! 1-.:51 S11u1h ~.<11111k' tfr1111t:1~..: R\1,1J1 h1 Tumah !{11:1d . \\'1.''I I J 111ik., 111 !he c11tra11i:i: of K~·i:uc 1<.111d1 1-R.OM REVIEW PAGE 5 is criunty clerk until the term cxpir'" in 2002. • The 18th Judicial District Critical Incident Team . a group of invesligntl1rs from law enforcemenl agencies outside Englewnnd. were called in July 20 to investigate the deaih of 18-year-old Robert Sandoval. Sandoval died when officers mistakenly fired the wro ng type of les s-than-lethal shotgun shells in an eff011 to keep ihc 18-year-old from hu11ing himself or someone else. Pol ice were called lo the 3000 block of South Sherman Street because Sandoval. a Denver resi- dent who w;1s living in a group NOTI CE TO CITY OF ENGLEWOOD RESIDENTS OF PUBLIC lVIEETIN G In February of 1999. the City of Englewood's Water Department filed a Risk Management Plan with the United States Environmental Protection Agency because. at that t ime . gaseous chlorine was being used for water treatment a t the Allen Water T reatment Plant at 1500 W. Layton Ave. Since that filing the City has discontinued use of gaseous c h lorine ;rnd has s tarted using much safer Sodium Hypochlori te. wh ich does not require a Risk Management Plan. However, because a Risk Management Plan was filed for gaseous chlorine. the City is required to hold a public meeting to discuss the Off-Site Consequence Ana lysis of the Risk Management Pl an. Notice is hereby given that a public meeti ng w ill be held at S:OOPM on Tuesday. January 11, 2000. in conferen.ce room "A" at Englewood City Hall , 3400 S. Elati St. to dis- cuss the Off-Site Consequences of the Ri sk Management Plan for the discontinued gaseous chlorine. The public is invited to attend. :t. Can You Buy A New $1,800 Furnace For $624? Yes. it·s absolutely true! You can actually replace your old (and probably very inefficient) furnact: and air conditioner for uvt:r $1, 100 less 1han you would h;ive to pay at any other time' My Pro bl e m is Yo ur . Oppo rtu n ity! Lt:t me explain. At 1hc bcgin- 11ing of evcty y ear, we commit to plu·chase air conditioners for the sununer cooling seaso n. but we h;ive to guess how may we ·11 need to meet demand. Of course. wc·re never <::xactly right. So, \ve ;ilways have some invt:11tory left ove r at the end of the summer. These ;i re brand new 1999 TRANE mudds. They are NOT seco11ds or "blems" or .. builder'· models. They arc factory fresh TRANE air conditioners and have a full fit your house of course), I will give you a new TRANE 80% efficient furnace for $624! That amazing price in- cludes all lab o r and electrical work. There are NO hidden costs' T h e Concept is S im ple : By letti11g you win big now. I win at the end of the year. By making this .. irresistible" offe r (at least it shouid be if your furn:ice or air conditioner is O\·er eight years old), !"II accomplish two things: I'll sell my leftover air conditioning inventory from 199 9. I'll help cover my rent, utilities , insurance and taxes during the slow months. Irnaclad Guaran t ee: W hy This Offe r Ca n 't L as t : You must act before January 31st! Here ·s why: I only have a limited number of air conditioners left. When these units are sold ... that's it. First come, first served! So , ifyou·re in the market fo r a new furnace. call us today' This is our best deal of the year and it 's on.ly available for a limited time' Here's A ll Yo u H ave To Do: Call Gravlin A.IC and Heating at (303) 770-2776 and schedule a FREE consultation (with absolutely no obligation) to see i r we ha,·e an air conditioner left that fits your house. Thank you for reading this rather lon11. ad. I horn: vou \viii home. was un the street wav in~ l\\ n kni ves and threatening to kiJJ\im- self. Aug ust • The Englewood School Board unanimously gave approval to plac- ing a question on the November ballot , asking vo ter approval tn increase prope11y laxes. • The City Counci l gave the stamp of approval and city linancial supprn1 to the Englewood Parade . The c.:ouncil unanimousl y approved providing sz;ooo in financial suppon plus providing city ass istance in areas such as planning and traffic control for the annual November event. • Jose Medi na, a I 04-year-old Englewood residen t, was honored at ceremonies. at Veterans of Forei~n Wars Post 9644 as he recei;ed the French Legion of Honor. the country·s highest honnr. for his service in World War I. • In mid-August . developers announced they could not get a let- ter of intent In bring a multi-screen theater to be pan of the ·CityCentcr E11glewoocl project. From the sla11, the plans for redevelopment of the former Ci nderel la City site included a multi-sc reen theater along with other retail stores, residential de ve l- opment. a new city hall and the light ra il station as pan of the trnn- sit-oriented, multi-use develop- ment. Students in Englewood sc hools chalked up good scores nn the Terra Nova national standard- ized tests. The di strict's composite score for lifih-and seventh-graders both were severa l points higher than the scores on the Iowa Test of Basic Skills take by fi rt h-and seventh- graders the yea r before. • Englewood's Olde Tymc Fair was deemed a success as more than 3,000 pe op le attended the events and activities fo r two days at Miller Field . This is the second year for the parks and recreation depanmenl- sponsored event. Sep te mber • Th e En~lewood Citv Council era se d the m~l ti-sc r een 1{1ovie the - ater from lite plans for CityCc111er and remo ved Furcs1City"s name as the residentia l developer as theyap- provcd s revise d pla11 for the project to retlevelop ihe Cinderella Cit} site. John Loss presented the revised plans drartcd by developer Miller· Wt:in~artcn. .. Regrellahly. :i,.ler lengthy bui un suc ce ssfu l talk;; wi th the cnmpa- nies. includi11u those that initiallv showed i11tcrc~l in building a ih~­ ater as part nf the project. it is nur opinion we arc not likely 10 ha ve a lhe:itcr here at this time:· Loss said. Since ForestCity wanted to he part of a project that included a the- ater, the company withdrew as rcsi- denlia/ dc vclnpcr when notilieu a the h.:~l lnc;1t1 n li f11r ~1 light- 111:i111te11.1rn.:1.,.· r~11.,.·iliiy bu! rllt.:lllt ol Engk\\fltld Cit~ Council wan 'tu l..'.\pln1e alli.:rn;1t1\ e use '.' bcc:1 Gcnc r;i l lro11 i, the las t large 1x11 of /;im / in the cny th;u coulu Je vt lt lpt...~d. RTD and c.:i1y rcprcsentati ln"ked .1 1a w;iy 111 bri11~ i11 1hc lit rail 111.1intenarn.:c !'a...:ilit) ;111J , leave '11111(• nr the JanJ rur rc~id tia/ a11d rd;11I tlc1 ·ch•p111c11l. • Englc\\1111d\ Cily Cuu1 appru11·d a revised pl;m for City Center E11glcwood pn>jt replacing the the;itcr \\ ith mure ' idcn1i;i/ antl rct;1il dcvelop111 while keq1ing key clements lik e pi;izza ;md fhc new Civic Ccnt c the pla11. The rc1·i>cd pb11 increa sed size of the res iucntial devclopm to ;ibn11t ~Oil 11ni1s lw usinu the I. th;it ,.urnte1 ly woulci ha ve-been loc ati .111 fc>r the theater. • Rt.::'\iLkn ts came to En!.!lcw1 Cit~ Clluncil. seeking help lo l reel the prllblems in their neighl huuJ they s;1y were hcing ere : hy the residents of the Cu111111u 1 C:lres ~rnup hmm:. Community Can .. ·s operate <. group home in the 3500 bloc.:k Soulh Corona Strci.:l for up lo memally ill patien ts ranging in from I 5 lo 2 I . Neighbnrh1>llJ residents c1 rlai11ed about having lo endure I langu age. h;irassmcnl. litter vandalism from re sident s of group home. Oflicials of Community C: \'Owed It) wu1 k with the neight lo try tn con-cct the com.:c111s. /ale s~plcn1ber. residents ' things h:id i111prn1 ·cd in the 11ci borhooc.J. • Englc!\Vnod rcsitlcnts tur out tu ;1 publii..: meeting to v' their disapprova l or proposed !". for the Sou thwe>l Corridor L Rail Linc. The Englewood 111ccling · one of eight held by ihc Regi' Tran ,pnrta1iu11 Di,trict lt> hear I people ldt about the proposal f, sp li t fan: with riders paying lucal 1:1rc ',,. S 1.25 during I' ho 11 rs and 75 ce111s during l>ff-p hnur..; to ride nrn1h from the E \ st•Hion . Rider::, g•:uing 011 th!.! t so uth of Yak Avenue ;ll Englc\\ood, o~rord, Li11k1n 11 i\linc:r;il slati <>ns \\'<11 iitl pay the l'.\prc~..; r;m,: aJl lhC ti!llC (II ride: 0~11·.er. R.:·.1d c 11h \\';11Hcd the ~11 local fa1e /i 1r tliL· length of the ;i11d. if 1ha 1 '"''n ·1 po<siblc. l \\'ant.:J tP .'i..:-1..· tile bou11J;,i1} lllD\ 1..·U ..;outh pf Ilic Englt:,•:olld tiun . October Rc,idcnl:-. prcscnteJ t \ i,illn frn a / .501)-,cal :1!1S Ce1Il 1 th e EngkwoL1J City Ct>uncil. 1:1 ic ~k11,1lu1.1.i head s the:". 111..::mb~·r 1..'\pl11r:1l11ry cnm111 \\ hn \\:int in \1..';.' ;1 11 art L'.Cnlcr l a~ p~u l uf tht: r"dc\ dupn1c11t jcct. Tlt:.=y ;111.• putting tugclh · hu:-.inl..'~ .... pl:ln l11 try w ma1'1.· \'i:-.io11 a rt:alil .\. A RT EMI SO N ade M9 mt C ST Arthur C. E1nison 5564 South Lee Street Littleton, Colorado 80127-1845 City of Englewood 3400 South Elati Street Englewood, Colorado 80110-2304 Attn : Cathy Burrage, Recording Secretary -Water & Sewer Board Re : Mmutes 11/9 meeting 303?731110 AT T. 3 (303) 973-9796 Fax 973-1110 e-mail arte@csn.net 12/6/99 -8am I received the copy of recent {11/9/99) Water and Sewer Board meeting minutes you prepared, but I do not believe they adequately represent my presentation or requests to the board . The folJowing are points I made or tried to make which I hope the board members understood better that what I see is presently reflected in your minutes . • I have for several years been seeking utility service for four lots on West Adriatic Place, between South Vallejo and South Zuni Streets • My proposals and requests continue to be rejected by city staff but their reasons/basis of rejection are unclear and not supported by city code or any logic I believe Title 12, Chapter IB, Sections 3B and 3C are what should apply to my request for service. That code section says "CTty will make such extension at its own expense subject to recovery". I presented to board copies of code sections I was using to make a service request and to try and understand rejections to date . • I again presented to the Board a drawing reflecting how water and sewer service could be install to my Jots without a need to acquire additional right--0f-way or easements a position staff was insisting on . • The city code in this area has been changed since my original request for service, so I have requested I be grandfathered under the old code, since I believe original rejection by staff was in error. • I have proposed compromise and several ways the city might make this work . I hope I expressed my desire to work out issues, but I too am unable to foot the full bill for this improvement There has been some correspondence between Stu and myself since Novembers 9lh and I hope copies will be distributed to all board members with your minutes . I see in the minutes thar new and more change in above code is being proposed but I <lid not understand what th.at change is, can you clarify what current change is. I would appreciate any help you can provide to resolve my issues, working through John Bock as I was directed has not worked, he just will not address issues I raised in straight forward and clear manner. ' CC: Harold Stitt , AICP -Senior Planner, John Bock -Utilities, Dan Brotzman -City Attorney Stewart Fonda -Director Utilities, Gary Sears -City Manager -Ken Ross -Director Public Works 0RTE\i & Hl NDi\L -\[\i . .J., ~ i tJ I ,· .! ~-_, d: L .l ll ORTE\ & Hl\D\1.-\\. l'C. Jt!TI" C.\l.1)rren Tlwlll<l> I. HinJrnan \lvra J. Lan,k1· L1't1r,1 "-Sanche: Dou2L1> \\". llen;on* Srnrc :\. llurd111an·+ Lauren C. 1-IL,1 me, L.1ura J. Gib;on \\"illi,1111 H. :)horr·-<-'• Jefr"rn· .-\.Lane *~ Jenni· \I. F. Fuji i \lil o D. \lilltr.111"''" Cinthia \I. \lan:ano* jennir·er J. Raker>+ Lindall. h:en1·* ltfrre v I. Friedland Heidi E. 5r11r:··'· '"llf Cou1i-,·I R111d11Jd!I L/ 13t'1l,\tJll. LL/) DE"AER 11901 \V. 48th Ave. Wheat Ridge, CO 80033 -2166 303 .432. 9999 iJ~ 303.432 0999 Cl'l.1.)R. \IX' ~l'RI '\(;~ ·11 ss Kellv John,on Blvd. Suite 111 Color,1d o Spnngs. CO 80920 ~l'l.i:Jl.1~~6 iJ\ -,q ;111.1 -1~ toll tree 800.809.52 42 e-mJil: hoJ.la""'" ortenh ind mJn.corn W\\'lv.o rtenhindmJn.com \fc1"111g ll 01tj~·r1·11 cc 1rirh Corc11t111rs t111d Cum11111111r11·s December 7.1999 Mr. Stewan Fonda Director of Utilicie s Cic y of Englewood 3400 So uth Elati Engl ewoo d, CO 80110 A TT,. '-i Re: W! ollHirst Landin g Ow ners Association. Inc. u. City of Englewood Case i'1 u.: 93 C '{v' 183 -i . Dii-isic;i. 4, l ~ i"LLpc.h oc Coin:t y Di.:; trice Ccur : Oiir File No.: 8712.027 Dear Mr. Fonda: Wolhursc Landin g is very inceresced in engagi n g in a dialogue with the Cicy of En glewood cowards mucual exchange of vi ews o n a prop osa l to address the lo ng- cerm pocential for leaks from che Cicy Dicch, which runs along the eastern boundary of the Wolhurst Landing prop ert y. We cercainly appreciate your interest in such a dialogu e, and loo k fo rward co receiv ing yo ur writcen thoughts on this iss u e. A written prop osa l is requested because each of the volunteer Board members and property manag eme nt repre se ntatives n ee d to evaluate any prop osa l which ma y be subrnitced . Ple ase send any recommendation d irectly to Wolhurst Landing, cl o Mr. Marty Amble, Hammer smit h Managemenc, 2535 S. Wadsworth Blvd .. Lakewood, CO 80227. wich a copy to m y offices. Th ank yo u for yo ur attention t o this matc er and plea se accept my wishes for a ve ry happ y h o liday seaso n. William H. Shore OR TEN & HINDMA N, P.C. WHS/c: e: ll oard of Dirccrors Wo lhurst Landing Owner s Association. In c. W:\C LI ENT \ WOLHURST\Fonda 002.w pd City of Englewood January 6, 2000 Mr. William H. Short , Esq. Orten & Hindman, P.C. 11901 W. 43th Ave. Wheatridge, CO 8003u6y76u6uy RE: Proposal for Wolhurst Landing Owners Assoc. Dear Mr. Short: 3400 S. Elati Street Englewood , Co lorado 80110-2304 Phone (303 ) 762-2300 (303) 762 -2301 FAX (303) 789-1125 Although the City of Englewood has prevailed in the lawsuit filed by Wolhurst Landing, the City has in the past and will continue in the future to attempt to be a good neighbor. At the trial the City learned for the first time that Mr. Johnson failed to install appropriate French drains under the buildings which are adjacent to the City Ditch. The absence of such drains makes the buildings vulnerable to water from any source, as you undoubtedly know. The City of Englewood is willing to offer the following proposal in order to assist the Wolhurst Landing Owners Association concerning ground water entering the units adjacent to the City Ditch. The City would be willing to enter into a contract with Wolhurst Landing whereby the Association and the City would jointly participate in the installation of a French drain along the buildings adjacent to the ditch. As to the French drain, the City would supply labor and materials in the installation of that drain. The homeowners or the Homeowner's Association would be responsible for removing porches and other obstructions and replacing them along with repairing the sod and sprinkler system, if necessary. t:i>i.. PR l'<TF.IHlN \XI Rf:< \("f.f:IJl'-ll'U! As to the cut-off trench, the Association or the homeowners would be responsible for removing and replacing the fence along the trench. Again, the City would provide the labor and materials in the installation of that trench. Under the terms of the proposed contract, the Wolhurst Landing Owners Association would be responsible for the following: 1. Removal and replacement of decks and stairways adjacent to the units along the length of the City Ditch. 2. Removal and replacement of retaining walls. 3. Removal and replacement of sprinkler systems including piping, wiring and irrigation heads. 4. Removal and replacement of sod and soil grading for its replacement. 5. Removal and replacement of fencing ifthe cut-off wall in installed. 6. Repair and maintenance of future sump system including piping, pump and electrical costs. 7. Performing necessary locates of all utilities located in the digging area. Under the proposed contract, the City of Englewood would be responsible for: 1. The design of the drain system and pumping system, if needed. 2. The installation of the drain system and sump system, which would include materials, equipment and manpower to install the drain system. 3. Backfill and compaction of the trenching area. 4. If a cut-offbentonite trench is installed on the west bank of the City Ditch, the City of Englewood would provide the materials, equipment, rough grading and manpower to construct the bentonite trench. It is agreed that the trench will be approximately 12 feet deep and constructed with a mixture of dry bentonite clay and soil which would be the appropriate width of the backhoe bucket. 5. The Association and the effected homeowners would have to agree that any installation would be without warranty or guaranty of any type. In the event of claims for damages , the Association would agree to indemnify the City. The City is only providing the physical construction and the design. The Association will own, maintain, repair and replace as necessary. I would also note that of the two alternatives, the French drain and the sump would probably provide the most protection. Nevertheless, the City is willing to do either or both, assuming that the Association and its members are interested. If this offer holds interest to the Association and its members, please let me know so that we can prepare an appropriate written document confirming this agreement. I want to reiterate that we make this offer as a good neighbor and in an effort to assist the homeowners and the Association, and not because we believe that we are required to do so or have any responsibility to do so. I hope your client will accept this offer in the light in which it is intended and that we can work together to avoid any further disputes . Sincerely, Stewart H. Fonda Director of Utilities City of Englewood UNITED STATES ENVIRONMENTAL PROTECTION AGENCY REGION 8 October 14, 1999 City of Englewood 3400 South Elati St. Englewood, CO 80110 999 18TH STREET -SUITE 500 DENVER, CO 80202-2466 http://www.epa.gov/region08 Ref: New Requirements for Risk Management Program Facilities Charles Allen Treatment Plant; 1500 \Vest Layton Ave.; Englewood , CO 80110 Dear Facility Representative : This letter is provided to inform you of additional Risk Management Program requirements that have been enacted by Public Law 106-40 . This law was signed on August 5, 1999. Certain portions of this law apply to all facilities required to submit Risk Management Plans to EPA pursuant to Section 112( r) of the Clean Air Act. Public Law 106-40 (P .L. 106-40) requires that facilities hold a public meeting to provide the local community with information regarding their Risk Management Programs including off- site consequence information . Reasonable public notice must be provided prior to the public meeting . Small businesses, as defined by Section 507 of the Clean Air Act and the Small Business Act, may post this information in lieu of a formal public meeting. Posting information in a public place such as a library or post office would fulfill this requirement. The public meeting, or posting of this information, must be completed no later than February 1, 2000. You may have already met this requirement if you held a "roll out" or similar activity within your community. P .L. 106-40 further requires the facility to certify to the FBI that this information disclosure has been accomplished . A certification must be submitted to the FBI no later than June 5, 2000. Example certifications are included with the enclosed fact sheet. EPA encourages facilities to work with their local emergency planning committees (LEPCs) to accomplish these requirements . Some LEPCs host the public meeting with local facilities listed on their agenda. This cooperative effort allows facilities to coordinate their Risk Management Plans with their LEPCs . You may contact your Region 8 RMP Coordinator, Barbara Benoy at 303/312-6760 for assistance . More information can be obtained through EPA' s Emergency Planning and Community Right-to-Know Hotline at 800/535-0202 . EPA's Prevention website: www.epa.gov/acc-pre.html. A \.I Printed on Recycled Paper Tom Gr ie r Co-chair Susan Jo nes-Hard Co-chair Paul Cooke Member Kimberly Par ker Member Ti m Gablehouse Member Leonard Boulas Member Jeannie Wilson Member Rosalie Duka rt Member Denni s Trego Member Capt. Allan Turn er Member Jack Rowe Member Right-To-Know HOO Cherry Creek Drive South Denver, CO 80222 (303) 692 -3017 STATE OF COLO RAD O COLO RA DO EMERGENCY PLANNING COMMISSION RISK MANAGEMENT PLAN - PUBLIC MEETING REQUIREMENT GUIDANCE DOCUMENT September 16 , 1999 Bill Owens Governor You received our prior notice that as a filer of a Risk Management Plan with U.S. EPA you are now required to hold a public meeting . There are some options for compliance and you will want to tailor your actions to fit your local situation. Discuss these options with your Local Emergency Planning Committee and fire department. You should also check the U. S . EPA Internet site at http ://www .e pa .gov/sw ercepp / for new developments or advice. Section 4 of Public Law No. 106-40 mandates that every facility required to file a Risk Management Plan must hold a public meeting prior to FEBRUARY 1, 2000 . Reasonable notice to the public must be provi ded before the meeting is held_ The purpose of the meeting is to "describe and discuss the local implications of the risk management plan" submitted by the facility "including a summary of the off-site consequence analysis portion of the plan ." The purpose of this guidance document is to state our view of how a facility should comply with this new requirement. Who Must Comply ? If you have filed or were required to file a Risk Management Plan on or prior to August 5, 1999, you are required to hold the public meeting. This is true even if you plan to discontinue the use of the chemic als reported in the Risk Management Plan or withdraw your Plan prior to February 1, 2000 . Facilities that filed Risk Management Plans only for Program 1 processes are exempt. These are facilities that reported no potential for off-site consequences. What Kind of Meeting? You may host your own meeting. You may make the presentation as part of another public meeting such as a city council or county commission meeting. You may also use forums such as a meeting of the local emergency planning committee , fire district board ~~b'1~~!,1 ~~d en Road of directors or other elected or appointed public groups . More than one facility can Golden, co 80401 participate in the same meeting . (303) 273-1622 GUIDANCE DOCUMENT September 16, 1999 Pae 2 What is Public Notice? We believe that "reasonable" notice requires the facility to announce the meeting broadly in the community. Published agendas of elected or appointed public groups would be acceptable . Mailed notices in utility bills or in community newsletters are also acceptable. Other approaches such as direct mail, newspaper ads, radio announcements and similar efforts are acceptable . In general you should use the means typically used in your community to inform the public of important events . What Information Must be Provided at the Public Meeting? It is not necessary to provide a copy of the risk management plan or the off-site consequence information as filed with EPA; however, it may be easier to do so. You must, at a minimum , provide a summary of this information. We believe that this must include a discussion of facts regarding the worst case and alternative scenarios for your facility. We believe that this discussion must include the name of the chemical involved, the radius of the off-site consequence, the population impacted, the major private and public facilities impacted and, in the case of the alternative scenarios, a brief description of the scenario . This summary must be prepared by the facility. It is not possible or appropriate to ask the LEPC or fire department to prepare this summary. Recommendations We suggest that you contact your local emergency planning committee and fire department prior to planning your public meeting. It will be necessary to educate these groups on your plan as they likely have not seen it or conducted any review of the off-site consequence. In general meetings held prior to July 21, 1999 are not adequate to satisfy this new requirement. We recommend that each facility hold or participate in a new meeting prior to February 1, 2000 so that they can be more certain of compliance. We strongly suggest that public meetings be held as part of a local emergency planning committee meeting or other routine public meeting and that all facilities in a community or area participate in one meeting. In this fashion it will be possible to have representatives of the LEPC or fire department present to discuss community emergency plans and response capabilities and, in some cases, to explain the requirements of the risk management plan program. Not all LEPCs will be able to perform this function. We will assist facilities and LEPCs upon request. We believe that the most effective format for these meetings will be to emphasize facility prevention programs and emergency response capabilities should an accident occur. While you must provide a summary of the off-site consequence, we believe that the public will be most interested in accident prevention and response issues. We believe that graphic depictions, such as maps or aerial photos should be used to promote understanding. Further assistance, including copies of the legislation, can be obtained from Commission Member Timothy R. Gablehouse. He may be reached at (800) 818-0050 or (303) 572-0050. To: Bob Stewart From: John Bock, Englewood Water and Sewer Department Date: December 16, 1999 Subject: Duggan Property Subdivision Requirements Following are the Utilities Department, City Code Title 12 requirements that must be met for the Duggan parcel to be subdivided. All drawings shall be submitted and approved by the Utilities Department before subdivision approval: 1. At present, all of the buildings on the site share a common, private sewer system. The Englewood Municipal Code requires separate, direct connections to a public sewer for each building (12-2-4:A). To bring the site into compliance, the public sewer on the west side of the site must be extended to the east a distance which will enable all of the sewer service lines to be separately and directly connected to it. The extended sewer main must be in an easement dedicated to the City of Englewood. If the service lines enter the adjoining property, adequate easements must be provided. Engineered plans for the sewer extension and service lines must be submitted to and approved by the City of Englewood prior to subdivision and construction . 2. Of the four buildings on the site, three of them (the gas station store, the lube shop and the warehouse) are served water through a one and one half inch meter (1 W'), and the other (the car wash) is served through a one inch (1 ") meter. Upon subdivision of the site, the car wash and the gas station store will be in lot one, and the lube shop and the warehouse will be in lot two. The Englewood Municipal Code prohibits the extension of water service from one premises to another (12-1B-7:A). To bring the site into compliance, the gas station store must be disconnected from the water service line serving the lube shop and warehouse (lot two) and either connected to the water pipe serving the car wash or given a new tap on the water main in Union. An easement must be provided for the water service line serving the buildings in lot two. The easement shall be written such that it grants lot two full and unhindered access to the water line and, should repairs become necessary, does not require the owner of lot two to restore the ground surface of lot one (concrete or asphalt) to its original condition. These easements shall be recorded at Arapahoe Coounty.