HomeMy WebLinkAbout2001-08-14 WSB AGENDA•
WATER & SEWER BOARD
AGENDA
Tuesday, August 14, 2001
PUBLIC WORKS CONFERENCE ROOM
(east conference room, 3rd floor)
1. MINUTES OF THE JULY 10 , 2001 MEETING. (ATT . 1)
2. WATER METER PURCHASE. (ATT. 2)
3 . LETTER FROM CENTENNIAL WATER & SAN . DISTRICT
RE : PIPELINE EASEMENTS AT McLELLAN RESERVOIR. (ATT . 3)
4. RESOLUTION REGARDING ATTENDANCE POLICY FOR BOARD AND
COMMISSION MEMBERS . (ATT. 4)
5. ANNUAL CITY PICNIC. (ATT. 5)
6 . OTHER.
WATER AND SEWER BOARD
MINUTES
JULY 10, 2001
ATT. I
The meeting was called to order at 5:04 p.m.
Members present:
Members absent:
Wolosyn , Bums, Higday, Otis, Cassidy ,
Habenicht
Clark , Kasson, Bradshaw
1. MINUTES OF THE JUNE 12 , 2001 MEETING .
The Englewood Water and Sewer Board Minute s from the June 12 , 2001 meeting were
approved as written .
Mr. Higday moved;
Mr. Otis seconded:
Aye s :
Nays :
Members absent:
Motion carried.
Ms . Bradshaw entered at 5:07.
To approve the June 12, 2001 Englewood
Water and Sewer Board Minutes as written.
Wolosyn , Bums , Higday , Otis , Cassidy ,
Habenicht
None
Clark, Kasson, Bradshaw
2 . DARTMOUTH & UNIVERSITY PROPERTY -TAP AV AJLABLILITY.
Mr. Pete Pappas requested permission to tap into the Denver Metro Wastewater line in
University to service a proposed small housing development at University and Dartmouth
Ave . The Board concurred that there were no objections to the development tapping onto
the Denver Metro line , conditional upon their written approval , as long as Englewood
zoning requirements were met and the water lines were looped. Stu also noted that
adequate easements would have to be obtained for utility lines.
Mr. Higday moved:
Mr. Otis seconded:
Ayes:
Nays:
Members absent:
Motion carried.
Mr. Clark entered at 5: 15 p.m.
To table the motion to approve utilities for
the Dartmouth and University property
owned by Mr. Pete Pappas pending further
information.
Wolosyn, Bradshaw, Burns, Higday, Otis ,
Cassidy, Habenicht
None
Clark, Kasson
3. INTERGOVERNMENTAL AGREEMENT WITH DENVER WATER BOARD
-"TRANSFER OF WATER SERVICE." -#7 AND #9 MARTIN LANE.
The Den ver Water Board submitted an Intergovernmental Agreement -Transfers of
Water Service for Englewood Water Board approval. Denver's Water Conduit #13 is a
low-pressure conduit that taken out of service for four months beginning August l for
repairs and maintenance which will result in no service to #7 Martin Lane, #9 Martin
Lane and 900 E. Oxford Ave. Denver is requesting that Englewood permanently transfer
water service to these addresses in the Cherry Hills Rancho Subdivision. An
Intergovernmental Agreement -Transfers of Water Service agreement was submitted to
expedite tap transfers for both parties in future, similar situations .
Mr. Higday moved;
Mr. Kasson seconded:
Ayes:
Nays:
Members absent:
To Recommend Council approval of the
Intergovernmental Agreement -Transfers of
Water Service with Denver Water Board.
Wolosyn, Bradshaw , Burns, Higday, Otis,
Cassidy, Habenicht, Clark
None
Kasson
Motion carried.
4 . CORROSION CONTROL
Stu updated the Board on the investigation by Montgomery Watson Engineers for
corrosion control coatings. A polyphosphate coating chemical feed system is being
considered. A Scope of Work is being drafted for a test run which will be conducted
using test manholes.
Camp Dresser & McKee is drafting a scope of work also for an ammonia feed system to
eliminate chlorine taste and odor in the water. A public notice will be issued for residents
on dialysis and for aquarium-related concerns. Mr. Fonda noted that ammonia feed
systems have already been tested by other local municipalities. Ms . Wolosyn requested
further information on polyphosphates and ammonia feed systems.
5. DARTMOUTH STORM SEWER INTERCEPTOR REPLACEMENT.
Stu noted that the proposed Dartmouth Storm Sewer Award for Bid, revenue bond, and
rate increase was discussed at the Council study session and will be going to the Augu st 6
council meeting . It is estimated that the rate increase will average $6 .75 per residence.
Once final figures are in, a phone vote will be taken if time is of the essence for the
August 6 Council Meeting.
The meeting adjourned at 5:50 p .m.
The next meeting will be held August 14, 2001 at 5:00 p.m. in the Public Works
Conference Room .
Respectfully submitted,
Cathy Burrage
Recording Secretary
ATT. 1
COUNCIL COMMUNICATION
Date
August 20 , 2001
INITIATED BY
Utilities Department
Agenda Item Subject
Water Meter Purchase
STAFF SOURCE
Stewart H. Fonda, Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
None .
RECOMMENDED ACTION
Approval , by motion of the purchase of water meters from the low bidders, Mountain States
Pipe in the amount of $31 ,989.20 and Waterworks Sales Co., in the amount of $5,568.80 .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Utilities Department purchases water meters needed for an entire year by requesting one
large bid proposal for additional cost savings.
FINANCIAL IMPACT
The Utilities Department is converting the metering system to the ITRON Automatic Meter
Reading System. All meters and registers will be compatible with the ITRON System. About
$15,000 worth of these meters and yokes will be resold to Englewood customers for new
installations as part of the flat-rate to meter conversion process. The remaining stock will be
used to replace inactive or poorly functioning meters or convert meters to the ITRON system
as part of the water meter maintenance program . There is money budgeted for these items in
the 2001 Budget.
Request for Bids were sent to two vendors , with two companies responding with bids.
Mountain States Pipe & Supply was the low bidder for the ERT meters and Waterworks Sales
was the low bidder for the regular %" yokes, valves and fittings.
Mountain States
Waterworks Sales
LIST OF ATIACHMENTS
Bid Proposal Tabulation Sheet
$31,989.20
No bid
$34,675.74
$ 5,568 .80
(ERT Meters
(yokes , valves & fittings)
(ERT Meters)
(yokes , valves & fittings)
City of Englewood Bid Tabulation Sheet
Bid Opening Date: July 31, 2001, 9:00am
Bid Item: Re-Bid Water Meters and Meter Yokes
Items
102 -3/4" meters with remote ERT
36 -5/8" meters with remote ERT
54 -3/4" meters with pit ERT
36 -5/8" meters with pit ERT
4 -3" meters with remote ERT
Sub .Totals
Exceptions
Totals
102 -3/4" Kornerhorn Yokes
204 -3/4" compression fittings/copper
100 -3/4" compression fittings/galv .
102 -3/4" ball valves
60 -3/4"x 3/4" pit yokes
Totals
Mountain Sates
Pipe & Supply
Unit Price Bid Price
$129.70 $13,229.40
$139 .70 $7,543 .80
$110 .50 $3,978 .00
$120 .50 $4,338.00
$725 .00 $2,900 .00
$31 ,989 .20
$0 .00
$31,989.20
N/B
N/B
N/B
N/B
N/B
Waterworks
Sales
Unit Price Bid Price
$131.93 $13,456 .86
$164.42 $8,878.68
$109.06 $3,926 .16
$141 .55 $5,095.80
$655 .56 $2,622.24
$33 ,979 .74
$696 .00
$34,675 .74
$15.88 $1,619 .76
$3.29 $671 .16
$3.29 $329 .00
$12.04 $1,288 .08
$27 .68 $1,660 .80
$5,568.80
Exceptions: Waterworks Sales -There are none listed . However Please see the following : See notation on ltam #5 .
They have included a sheet marked Special Conditions(continued) and #14(Warranty) has been highlighted .
They have w r itten at the top "ERT WARRANTY". Please see other accompanying information .
Exceptions : Waterworks Sales?Hughs Supply Company -Please see the Exceptions section on the Proposal.
Also note the four (4) ;etters addressed to me. Please see other accompanying information .
Excertions : ITRON offers a 14 month warranty on new equipment and a 7 year warranty on the ERT module battery .
Please add $3.00 per ERT for 10 year extended warranty on ERT battery .
CENTENNIAL
WATER AND SANITATION DISTRICT
July 16, 2001
Mr. Tom Brennan
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
RE: Pipeline Easements at McLellan Reservoir
Dear Tom:
ATT. 3
As a follow up to our meeting a few months ago, Centennial has prepared legal
descriptions for the additional easement necessary for the installation of a 48'" waterline
on the southern side of Mclellan Reservoir and a legal description for the relinquishment
of a portion of the existing easement which is no longer necessary because of the
con vevance of the new easement. As we have di scussed . the original easement was
--conveyed in l 981 and as a result of the trading of easements. the net increase that is being
requested by Centennial is 4 78 square feet.
As a result of completion of construction drawings in the vicinity of the Mclellan Pump
Station located below the spillway , Centennial is also requesting an easement for the 48 ''
line which will be extended across Santa Fe and connected into the pump station. A legal
description and exhibit has been prepared for this easement and result in a request of
4.603 square feet of additional easement. This additional easement is necessary because
the original pump station conveyed water from the outlet pipe of Mclellan Reservoir
south to Highlands Ranch. However, the development of facilities along the South Platte
River by Centennial will necessitate a pipeline from the west.
If these meet with your approval, I request that they be submitted for the appropriate
approval process. If you would like a presentation to the Utility Board or City Counsel ,
piease contact me and I wili be happy to make arrangements. Thank you for your
assistance in this matter and if you have any questions , please give me a call.
Sincerely ,
ase
Director of Engineering
JBC /mds
cc: Connie Cowles-Biederbeck
62 West Plaza Drive • Highlands Ranch, Colorado 80126 • (303) 791-0430 • FAX (303) 791-3290
RESOLUTION NO. b3
SERIES OF 2001
ATT. I.fa
A RESOLUTION ESTABLISHING AN ATTENDANCE POLICY FOR BOARD A1'ID
C011MISSION MEIVIBERS.
WHEREAS , the Englewood City Council has determined that the smooth operation of
board and commissions are essential to the City; and
WHEREAS, Englewood boards and commissions are made up of volunteer citizens who
dedicate their time to the City; and
WHEREAS , it is important that boards and commissions have enough members to
operate efficiently as envisioned; and
WHEREAS , where it is essential that quasi j udicial boards have a full complement of
members;
NOW, THEREFORE, BE IT RESOL"V"ED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , TR.'-\T :
Section 1. The City Council of the City of Englewood. Colorado hereby adopts an
attendance policy for all boards and commissions to read as follows:
1. All board and commission members must attend 60 % of all meetings in a
calendar year unless t here is an excused absence. If a member is absent more
than 40% of the meetings, the Chair should discuss with the member his or
her lack of attendance.
2. If a board or co mmission member misses three consecutive meetings, the Chair
may ask that a vacancy be declared, unless those absences are excused
absences.
3. The chair of each board or commission shall determine what is an excused
absence .
4. If a board or commission chooses, they may adopt their own attendance policy
if it is more strict than the City Council policy.
5. This rule shall not apply to members that are required to be on a board or
commission by statute.
ADOPTED _..\.1"\l"D APPROVED this 16th of July , 2001.
> Come one,
Come all -
Friends, Food,
and Fun at the ...
ATT. S-
Annual City
Employee's Picnic
Friday, August 24th, 2001
at Cushing Park
11 : 00 a. m. to 2 : 00 p. m .
•••••••••••••••••••••••••••••••
Surprise Activity
11 :30 a.m. to 1 :30 p.m.
Don't miss itl
Families welcome!
Games!
Door Prizes!
Catered by
Bennett's Bar-b-quem
UW ,' 4 -,' -LIU J. V-'• J. I
Date I
))uui:ilua N. Dolu
Attorney at Lnw
7720 Eael Belleview Avenue, Suite 200
Englewood, Colorl\do 80111
(303) 773-3645
FAX. TRABSHISSION 12ATA sum
6/1~1~·1 Time:
Tot u(n4-0f-1 fl . s~ Fax No• I 3 0 J ~ 7' k -'J 7°9 7
From: DouglaB N. Doig Fax No. 1 (303) 770-8802
No. of pages: :S (including this page)
REi y~ ~~ rtCJA:-
rs~ + s~~~ Ct.-a..rt-~
( ,:;~ ol:J:=-~J ~)
Ple1us• note 1
Th• information contained in this teleoopier mese119e ie conflde11tlal, may be
aubj•ct to tn• attorney-client privilege and ia intended only for the uQe of
the individual or entity named •bQve, If the reader of this meeea911 J.11 not
the intended reoiphnt, you are notified that this h not a waiver of
privil•9• and Any di••emination, di1tribution or copying of thia intormatio11
i• 1triotly prohibited. tf you have recoived thie conwunication in error;
pht•ae l11t11ediately notify u• by telephone and return the origi.nal message to
us 4t the above address v i a U.S. Po11tal Ser.11ice. Thank youl
.. ......... -. ..... _ ..... ._ .....
Memorandum
From: Douglas Doig
Pres. Board of Directors
Vista Pointe Homeowners Assn.
To: Thomas Burns, Mayor
City of Englewood, CO
Re: Assessments for Sewer and Sanitation Services
City of Englewood Utilities Dept.
Dear Mayor Burns:
Per our telephone conversation, I am outlining the facts as I
understand them with regard to a recent bill receive from the
City of Englewood for sewer and Sanitation services.
Apparently, the City did not have a current address for the
management company representing the townhome development known as
Vista Pointe, located at Colorado Boulevard and Dry Creek Road.
Consequently, the Association has not received a billing for
these services for some eighteen plus months.
During that period, one former managemenc company ceased
operations due to illness on the part of the owner, their
successor managemenc. company resigned after approximately four
months. We are now with a third management company, which has
been attempting to straighten out the recordkeeping and seems to
be doing a good job.
We have no problem with paying the past due charges of which we
were unaware, as these are certainly due. However, we just
received a bill for past services of $5,244.06 , Twenty-five
percent of this amount, or approximately $1,300.00 has been added
as a surcharge for late payment.
I feel that the surcharge is inappropriate for several reasons:
1. This was not a case of ignoring a legitima~e bill -we
never received a bill until just this week.
2. The turnover of management companies, over which we had
no control was probably the primary cause for confusion.
3. The billings are made in advance, so we would be in
effect, required to pay a portion of the surcharge on services
which we have not even yet received.
4. The City Utilities Department is in close contact with
the Denver Water Board, who provides the usage figures on which
the sewer and sanitation charges are based. They had current
addresses for all of the Vista Pointe rnanagrnent companies. I
realize that it may not be the Utilities Dept. 's formal
l...'UU\.ll...1-1 ;:) Ii, l)IJJ.\.1
responsibility to ask Denver Water for the address, but it seems
to me that a simple phone call could have provided the necessary
information.
5. In discussing the matter with Ms. Bush, of the Utilities
Dept., she indicated that nothing further could have been done.
In fact, she stated that one of their employees was finally
dispatched to the complex to talk to a homeowner in order to get
the correct address. My question is why could this not have been
done a year and a half ago?
In short, we recognize that we owe ~he City for serv i ces that
were provi ded and wou l d have g l adly paid them on a t i mely baa i s
had we received a bill. The fact that the addresses of the
management companies were not our fault. We are solely objecting
to t he imposition of surcharges for late payment.
Any consideration your of f i c e co~ld g ive to the matter is greatly
appreciated. Thank you.
Sincerely ,
~~J~'h~4
Douglaif N. Doig )
12-2-3
H. Delinquency and Collection:
1. Fees and charges levied in accordance with this Chapter
shall be paid within thirty (30) days from the
date of billing to the City. If the bill is not
paid within thirty (30) days after billing, it
shall be deemed delinquent, whereupon a
delinquency charge not to exceed the amount of
fifteen dollars ($15.00) or up to five percent
(5%) per month, or fraction thereof, not to exceed
a total of twenty-five percent (25%) of the amount
due, whichever is greater shall be imposed for
collection services. Interest in the amount of
eighteen percent (18%) per year shall be charged
on the amount due only.
2. Nonpayment. All sewer charges and surcharges,
including, but not limited to, collection charges,
pretreatment charges, monitoring charges, shall be
a lien upon the property to which sewers are
connected from the date said charges become due
until said charges are paid. The owner of every
structure or premises shall be liable for all
sewer charges for users on his premises, which
lien of liability may be enforced by the City by
action at law to enforce the lien. In case the
tenant in possession of any premises shall pay the
sewer charges, it shall relieve the landowner from
such obligations and lien, but the City shall not
be required to seek payment from any person
whomsoever other than the owner for the payment of
sewer charges. No change of ownership or
occupation shall affect the application of this
subsection, and the failure of any owner to
discover that he purchased property against which
a lien for sewer service exists shall in no way
affect his liability for such payment in full.
Said delinquent payments, and the lien created
thereby, shall be enforced by assessment upon the
property and premises so served and certification
thereof to the County Treasurer for the collection
under and in pursuance as provided for in this
Code.
IMPORTANT NOTICE!!
DUE TO STU ATTENDING AN OUT-OF-TOWN
A WW A CONFERENCE THERE WILL NOT BE A
SEPTEMBER WATER AND SEWER BOARD
MEETING.
ATTACHED IS A LICENSE AGREEMENT THAT
REQUIRES A PHONE VOTE TO BE ON THE
SEPTEMBER 17 COUNCIL AGENDA. PLEASE
CALL CATHY BURRAGE AT 303-762-2636 TO
VOTE ON THIS ITEM.
THE NEXT WATER BOARD MEETING WILL BE
OCTOBER 9, 2001 AT 5:00 P.M. IN THE
COMMUNITY DEVELOPMENT CONFERENCE
ROOM.
Date
September 20, 2001
INITIATED BY
Utilities Department
COUNCIL COMMUNICATION
Agenda Item Subject
City Ditch License
Agreement -TCI
Cablevision/ AT&T
Broadband
STAFF SOURCE
Stewart Fonda, Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
None
RECOMMENDED ACTION
The Englewood Water and Sewer Board recommended Council approval by Ordinance at
their September 11, 2001 meeting of the License Agreement with TCI Cablevision of
Georgia/ AT & T Broadband.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
TCI Cablevision submitted a License Agreement to cross the City Ditch right-of-way with an
underground bore of three (3) two inch (2") PVC conduits 13' across the City's Right-of-Way.
This will enable broadband cable to be buried, as required by code at the Aspen Grove
development located on Santa Fe Drive.
Englewood's City Attorney has reviewed and approved the license agreement.
FINANCIAL IMPACT
None .
LIST OF ATTACHMENTS
License Agreement
Ordinance
' .
LICENSE AGREEMENT
THIS LICENSE AGREEMENT, made and entered into as of this day of
_____ _, 2001, by and between the CITY OF ENGLEWOOD, a municipal
corporation of the State of Colorado, herein referred to as "City", and TCI CABLEVISION OF
GEORGIA, INC. dba AT&T BROADBAl"ill herein referred to as "Licensee".
WITNESSETH: The City without any warranty of its title or interest whatsoever, hereby
authorizes Licensee to install an underground bore of three (3), two inch (2") PVC conduits
at a depth of approximately thirteen feet (13'), across the City 's Right-of-Way for the City
Ditch, described as a parcel of land situated in the East 1/2 of Section 29, Township 5
South, Range 68 West of the 6th Principal Meridian, County of Arapahoe, State of Colorado,
depicted upon Exhibit A, attached hereto and made a part hereof.
1. Any construction contemplated or performed under this License shall comply with and
conform to standards formulated by the Director of Utilities of the City and such
construction shall be performed and completed according to the plans approved by the
City .
2. The Licensee s hall notify the City's Director of"L"tilities at least three (3) days prior to
the time of commencement of the construction of, or any repairs made to, Licensee's
conduit so that the City may , in its discretion, inspect such operations.
3. Within thirty (30) days from the date of commencement of construction of said conduit,
the Licensee shall complete such construction, place and maintain permanent, visible
markers, of a type and at such locations as designated by the City's Director of
Utilities , referring to the centerline of the installation and shall clear the crossing area
of all construction debris and restore the area to its previous condition as near as may
be reasonable. In the event the placing of the centerline markers and the clearing and
restoration of the crossing area is not completed within the time specified, the City
may complete the work at the sole expense of the Licensee.
4. The City shall have the right to maintain, install, repair, remove or relocate the City
Ditch or any other of its facilities or installations within the City's Right-of-Way, at any
time and in such manner as the City deems necessary or convenient. The City
reserves the exclusive right to control all easements and installations.
5. The stipulation and conditions of this License shall be incorporated into contract
specifications if the construction herein authorized is to be done on a contract basis.
6. The rights and privileges granted in this License shall be subject to prior agreements,
licenses and/or grants, recorded or unrecorded, and it shall be the Licensee's sole
responsibility to determine the existence of said documents or conflicting uses or
ins tall a tions.
7. The Licensee shall contact and fully cooperate with the City's personnel and the
construction shall be completed without interference with any lawful, usual or ordinary
flow of water through the City Ditch. Licensee shall assume all risks incident to the
possible presence of such waters, or of storm waters, or of surface waters in the City
Ditch.
8. All trenches or holes within the City's Rights·of-Way shall be backfilled and tamped to
the original ground line in layers not to exceed six (6) inches loose measure to a
compaction of ninety per cent (90%) Standard Proctor Maximum Density.
9. Licensee shall indemnify and save harmless the City, its officers and employees,
against any and all claims, damages, actions or causes of action and expenses to
which it or they may be subjected by reason of said access drive being within and
across the premises of the City or by reason of any work done or omission made by
Licensee, its agents or employees, in connection with the construction, replacement,
maintenance or repair of s aid installation.
10 . It is expressly agreed that in case of Licensee 's breach of any of the within promises,
the City may, at its op tion , have specific performance thereof, or sue for damages
resulting from such breach.
11. U pan abandonment of a ny right or privilege herein granted, the right of Licensee to
that extent shall terminate, but its obligation to indemnify and save harmless the
City , its officers and employees, shall not terminate in any event
In granting the above authorization, the City reserves the right to make full use of the
property involved as may be necessary or convenient in the operation of the City Ditch
system under the control of the City.
IN WITNESS WHEREOF , this instrument has been executed as of the day and year first
above written.
APPROVED:
By:
Stewart Fonda
Director of Utilities
-2-
CITY OF ENGLEWOOD
Acting through and by its
Water and Sewer Board
ATTEST:
Title
(SEAL)
STATE OF COLORADO )
A . )ss .
Joseph R. Stackhouse
Senior Vice President
COUNTY OF ~Joe_. )
The f~going~trument was acknowledged~efore me tbis~ay of fuq\1.lS /:
2001, by ;65eph ·L_~K~JOUSP. as '\Ji< eJ{Y"E'SI cl en t of TCI CableVision of
Georgia, Inc. aba AT&T Broadband.
IN WITNESS WHEREOF , I have hereunto set my hand and affixed my official seal the
day and year first above written.
'l
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