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HomeMy WebLinkAbout2001-08-14 WSB AGENDA• WATER & SEWER BOARD AGENDA Tuesday, August 14, 2001 PUBLIC WORKS CONFERENCE ROOM (east conference room, 3rd floor) 1. MINUTES OF THE JULY 10 , 2001 MEETING. (ATT . 1) 2. WATER METER PURCHASE. (ATT. 2) 3 . LETTER FROM CENTENNIAL WATER & SAN . DISTRICT RE : PIPELINE EASEMENTS AT McLELLAN RESERVOIR. (ATT . 3) 4. RESOLUTION REGARDING ATTENDANCE POLICY FOR BOARD AND COMMISSION MEMBERS . (ATT. 4) 5. ANNUAL CITY PICNIC. (ATT. 5) 6 . OTHER. WATER AND SEWER BOARD MINUTES JULY 10, 2001 ATT. I The meeting was called to order at 5:04 p.m. Members present: Members absent: Wolosyn , Bums, Higday, Otis, Cassidy , Habenicht Clark , Kasson, Bradshaw 1. MINUTES OF THE JUNE 12 , 2001 MEETING . The Englewood Water and Sewer Board Minute s from the June 12 , 2001 meeting were approved as written . Mr. Higday moved; Mr. Otis seconded: Aye s : Nays : Members absent: Motion carried. Ms . Bradshaw entered at 5:07. To approve the June 12, 2001 Englewood Water and Sewer Board Minutes as written. Wolosyn , Bums , Higday , Otis , Cassidy , Habenicht None Clark, Kasson, Bradshaw 2 . DARTMOUTH & UNIVERSITY PROPERTY -TAP AV AJLABLILITY. Mr. Pete Pappas requested permission to tap into the Denver Metro Wastewater line in University to service a proposed small housing development at University and Dartmouth Ave . The Board concurred that there were no objections to the development tapping onto the Denver Metro line , conditional upon their written approval , as long as Englewood zoning requirements were met and the water lines were looped. Stu also noted that adequate easements would have to be obtained for utility lines. Mr. Higday moved: Mr. Otis seconded: Ayes: Nays: Members absent: Motion carried. Mr. Clark entered at 5: 15 p.m. To table the motion to approve utilities for the Dartmouth and University property owned by Mr. Pete Pappas pending further information. Wolosyn, Bradshaw, Burns, Higday, Otis , Cassidy, Habenicht None Clark, Kasson 3. INTERGOVERNMENTAL AGREEMENT WITH DENVER WATER BOARD -"TRANSFER OF WATER SERVICE." -#7 AND #9 MARTIN LANE. The Den ver Water Board submitted an Intergovernmental Agreement -Transfers of Water Service for Englewood Water Board approval. Denver's Water Conduit #13 is a low-pressure conduit that taken out of service for four months beginning August l for repairs and maintenance which will result in no service to #7 Martin Lane, #9 Martin Lane and 900 E. Oxford Ave. Denver is requesting that Englewood permanently transfer water service to these addresses in the Cherry Hills Rancho Subdivision. An Intergovernmental Agreement -Transfers of Water Service agreement was submitted to expedite tap transfers for both parties in future, similar situations . Mr. Higday moved; Mr. Kasson seconded: Ayes: Nays: Members absent: To Recommend Council approval of the Intergovernmental Agreement -Transfers of Water Service with Denver Water Board. Wolosyn, Bradshaw , Burns, Higday, Otis, Cassidy, Habenicht, Clark None Kasson Motion carried. 4 . CORROSION CONTROL Stu updated the Board on the investigation by Montgomery Watson Engineers for corrosion control coatings. A polyphosphate coating chemical feed system is being considered. A Scope of Work is being drafted for a test run which will be conducted using test manholes. Camp Dresser & McKee is drafting a scope of work also for an ammonia feed system to eliminate chlorine taste and odor in the water. A public notice will be issued for residents on dialysis and for aquarium-related concerns. Mr. Fonda noted that ammonia feed systems have already been tested by other local municipalities. Ms . Wolosyn requested further information on polyphosphates and ammonia feed systems. 5. DARTMOUTH STORM SEWER INTERCEPTOR REPLACEMENT. Stu noted that the proposed Dartmouth Storm Sewer Award for Bid, revenue bond, and rate increase was discussed at the Council study session and will be going to the Augu st 6 council meeting . It is estimated that the rate increase will average $6 .75 per residence. Once final figures are in, a phone vote will be taken if time is of the essence for the August 6 Council Meeting. The meeting adjourned at 5:50 p .m. The next meeting will be held August 14, 2001 at 5:00 p.m. in the Public Works Conference Room . Respectfully submitted, Cathy Burrage Recording Secretary ATT. 1 COUNCIL COMMUNICATION Date August 20 , 2001 INITIATED BY Utilities Department Agenda Item Subject Water Meter Purchase STAFF SOURCE Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None . RECOMMENDED ACTION Approval , by motion of the purchase of water meters from the low bidders, Mountain States Pipe in the amount of $31 ,989.20 and Waterworks Sales Co., in the amount of $5,568.80 . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Utilities Department purchases water meters needed for an entire year by requesting one large bid proposal for additional cost savings. FINANCIAL IMPACT The Utilities Department is converting the metering system to the ITRON Automatic Meter Reading System. All meters and registers will be compatible with the ITRON System. About $15,000 worth of these meters and yokes will be resold to Englewood customers for new installations as part of the flat-rate to meter conversion process. The remaining stock will be used to replace inactive or poorly functioning meters or convert meters to the ITRON system as part of the water meter maintenance program . There is money budgeted for these items in the 2001 Budget. Request for Bids were sent to two vendors , with two companies responding with bids. Mountain States Pipe & Supply was the low bidder for the ERT meters and Waterworks Sales was the low bidder for the regular %" yokes, valves and fittings. Mountain States Waterworks Sales LIST OF ATIACHMENTS Bid Proposal Tabulation Sheet $31,989.20 No bid $34,675.74 $ 5,568 .80 (ERT Meters (yokes , valves & fittings) (ERT Meters) (yokes , valves & fittings) City of Englewood Bid Tabulation Sheet Bid Opening Date: July 31, 2001, 9:00am Bid Item: Re-Bid Water Meters and Meter Yokes Items 102 -3/4" meters with remote ERT 36 -5/8" meters with remote ERT 54 -3/4" meters with pit ERT 36 -5/8" meters with pit ERT 4 -3" meters with remote ERT Sub .Totals Exceptions Totals 102 -3/4" Kornerhorn Yokes 204 -3/4" compression fittings/copper 100 -3/4" compression fittings/galv . 102 -3/4" ball valves 60 -3/4"x 3/4" pit yokes Totals Mountain Sates Pipe & Supply Unit Price Bid Price $129.70 $13,229.40 $139 .70 $7,543 .80 $110 .50 $3,978 .00 $120 .50 $4,338.00 $725 .00 $2,900 .00 $31 ,989 .20 $0 .00 $31,989.20 N/B N/B N/B N/B N/B Waterworks Sales Unit Price Bid Price $131.93 $13,456 .86 $164.42 $8,878.68 $109.06 $3,926 .16 $141 .55 $5,095.80 $655 .56 $2,622.24 $33 ,979 .74 $696 .00 $34,675 .74 $15.88 $1,619 .76 $3.29 $671 .16 $3.29 $329 .00 $12.04 $1,288 .08 $27 .68 $1,660 .80 $5,568.80 Exceptions: Waterworks Sales -There are none listed . However Please see the following : See notation on ltam #5 . They have included a sheet marked Special Conditions(continued) and #14(Warranty) has been highlighted . They have w r itten at the top "ERT WARRANTY". Please see other accompanying information . Exceptions : Waterworks Sales?Hughs Supply Company -Please see the Exceptions section on the Proposal. Also note the four (4) ;etters addressed to me. Please see other accompanying information . Excertions : ITRON offers a 14 month warranty on new equipment and a 7 year warranty on the ERT module battery . Please add $3.00 per ERT for 10 year extended warranty on ERT battery . CENTENNIAL WATER AND SANITATION DISTRICT July 16, 2001 Mr. Tom Brennan City of Englewood 1000 Englewood Parkway Englewood, CO 80110 RE: Pipeline Easements at McLellan Reservoir Dear Tom: ATT. 3 As a follow up to our meeting a few months ago, Centennial has prepared legal descriptions for the additional easement necessary for the installation of a 48'" waterline on the southern side of Mclellan Reservoir and a legal description for the relinquishment of a portion of the existing easement which is no longer necessary because of the con vevance of the new easement. As we have di scussed . the original easement was --conveyed in l 981 and as a result of the trading of easements. the net increase that is being requested by Centennial is 4 78 square feet. As a result of completion of construction drawings in the vicinity of the Mclellan Pump Station located below the spillway , Centennial is also requesting an easement for the 48 '' line which will be extended across Santa Fe and connected into the pump station. A legal description and exhibit has been prepared for this easement and result in a request of 4.603 square feet of additional easement. This additional easement is necessary because the original pump station conveyed water from the outlet pipe of Mclellan Reservoir south to Highlands Ranch. However, the development of facilities along the South Platte River by Centennial will necessitate a pipeline from the west. If these meet with your approval, I request that they be submitted for the appropriate approval process. If you would like a presentation to the Utility Board or City Counsel , piease contact me and I wili be happy to make arrangements. Thank you for your assistance in this matter and if you have any questions , please give me a call. Sincerely , ase Director of Engineering JBC /mds cc: Connie Cowles-Biederbeck 62 West Plaza Drive • Highlands Ranch, Colorado 80126 • (303) 791-0430 • FAX (303) 791-3290 RESOLUTION NO. b3 SERIES OF 2001 ATT. I.fa A RESOLUTION ESTABLISHING AN ATTENDANCE POLICY FOR BOARD A1'ID C011MISSION MEIVIBERS. WHEREAS , the Englewood City Council has determined that the smooth operation of board and commissions are essential to the City; and WHEREAS, Englewood boards and commissions are made up of volunteer citizens who dedicate their time to the City; and WHEREAS , it is important that boards and commissions have enough members to operate efficiently as envisioned; and WHEREAS , where it is essential that quasi j udicial boards have a full complement of members; NOW, THEREFORE, BE IT RESOL"V"ED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO , TR.'-\T : Section 1. The City Council of the City of Englewood. Colorado hereby adopts an attendance policy for all boards and commissions to read as follows: 1. All board and commission members must attend 60 % of all meetings in a calendar year unless t here is an excused absence. If a member is absent more than 40% of the meetings, the Chair should discuss with the member his or her lack of attendance. 2. If a board or co mmission member misses three consecutive meetings, the Chair may ask that a vacancy be declared, unless those absences are excused absences. 3. The chair of each board or commission shall determine what is an excused absence . 4. If a board or commission chooses, they may adopt their own attendance policy if it is more strict than the City Council policy. 5. This rule shall not apply to members that are required to be on a board or commission by statute. ADOPTED _..\.1"\l"D APPROVED this 16th of July , 2001. > Come one, Come all - Friends, Food, and Fun at the ... ATT. S- Annual City Employee's Picnic Friday, August 24th, 2001 at Cushing Park 11 : 00 a. m. to 2 : 00 p. m . ••••••••••••••••••••••••••••••• Surprise Activity 11 :30 a.m. to 1 :30 p.m. Don't miss itl Families welcome! Games! Door Prizes! Catered by Bennett's Bar-b-quem UW ,' 4 -,' -LIU J. V-'• J. I Date I ))uui:ilua N. Dolu Attorney at Lnw 7720 Eael Belleview Avenue, Suite 200 Englewood, Colorl\do 80111 (303) 773-3645 FAX. TRABSHISSION 12ATA sum 6/1~1~·1 Time: Tot u(n4-0f-1 fl . s~ Fax No• I 3 0 J ~ 7' k -'J 7°9 7 From: DouglaB N. Doig Fax No. 1 (303) 770-8802 No. of pages: :S (including this page) REi y~ ~~ rtCJA:- rs~ + s~~~ Ct.-a..rt-~ ( ,:;~ ol:J:=-~J ~) Ple1us• note 1 Th• information contained in this teleoopier mese119e ie conflde11tlal, may be aubj•ct to tn• attorney-client privilege and ia intended only for the uQe of the individual or entity named •bQve, If the reader of this meeea911 J.11 not the intended reoiphnt, you are notified that this h not a waiver of privil•9• and Any di••emination, di1tribution or copying of thia intormatio11 i• 1triotly prohibited. tf you have recoived thie conwunication in error; pht•ae l11t11ediately notify u• by telephone and return the origi.nal message to us 4t the above address v i a U.S. Po11tal Ser.11ice. Thank youl .. ......... -. ..... _ ..... ._ ..... Memorandum From: Douglas Doig Pres. Board of Directors Vista Pointe Homeowners Assn. To: Thomas Burns, Mayor City of Englewood, CO Re: Assessments for Sewer and Sanitation Services City of Englewood Utilities Dept. Dear Mayor Burns: Per our telephone conversation, I am outlining the facts as I understand them with regard to a recent bill receive from the City of Englewood for sewer and Sanitation services. Apparently, the City did not have a current address for the management company representing the townhome development known as Vista Pointe, located at Colorado Boulevard and Dry Creek Road. Consequently, the Association has not received a billing for these services for some eighteen plus months. During that period, one former managemenc company ceased operations due to illness on the part of the owner, their successor managemenc. company resigned after approximately four months. We are now with a third management company, which has been attempting to straighten out the recordkeeping and seems to be doing a good job. We have no problem with paying the past due charges of which we were unaware, as these are certainly due. However, we just received a bill for past services of $5,244.06 , Twenty-five percent of this amount, or approximately $1,300.00 has been added as a surcharge for late payment. I feel that the surcharge is inappropriate for several reasons: 1. This was not a case of ignoring a legitima~e bill -we never received a bill until just this week. 2. The turnover of management companies, over which we had no control was probably the primary cause for confusion. 3. The billings are made in advance, so we would be in effect, required to pay a portion of the surcharge on services which we have not even yet received. 4. The City Utilities Department is in close contact with the Denver Water Board, who provides the usage figures on which the sewer and sanitation charges are based. They had current addresses for all of the Vista Pointe rnanagrnent companies. I realize that it may not be the Utilities Dept. 's formal l...'UU\.ll...1-1 ;:) Ii, l)IJJ.\.1 responsibility to ask Denver Water for the address, but it seems to me that a simple phone call could have provided the necessary information. 5. In discussing the matter with Ms. Bush, of the Utilities Dept., she indicated that nothing further could have been done. In fact, she stated that one of their employees was finally dispatched to the complex to talk to a homeowner in order to get the correct address. My question is why could this not have been done a year and a half ago? In short, we recognize that we owe ~he City for serv i ces that were provi ded and wou l d have g l adly paid them on a t i mely baa i s had we received a bill. The fact that the addresses of the management companies were not our fault. We are solely objecting to t he imposition of surcharges for late payment. Any consideration your of f i c e co~ld g ive to the matter is greatly appreciated. Thank you. Sincerely , ~~J~'h~4 Douglaif N. Doig ) 12-2-3 H. Delinquency and Collection: 1. Fees and charges levied in accordance with this Chapter shall be paid within thirty (30) days from the date of billing to the City. If the bill is not paid within thirty (30) days after billing, it shall be deemed delinquent, whereupon a delinquency charge not to exceed the amount of fifteen dollars ($15.00) or up to five percent (5%) per month, or fraction thereof, not to exceed a total of twenty-five percent (25%) of the amount due, whichever is greater shall be imposed for collection services. Interest in the amount of eighteen percent (18%) per year shall be charged on the amount due only. 2. Nonpayment. All sewer charges and surcharges, including, but not limited to, collection charges, pretreatment charges, monitoring charges, shall be a lien upon the property to which sewers are connected from the date said charges become due until said charges are paid. The owner of every structure or premises shall be liable for all sewer charges for users on his premises, which lien of liability may be enforced by the City by action at law to enforce the lien. In case the tenant in possession of any premises shall pay the sewer charges, it shall relieve the landowner from such obligations and lien, but the City shall not be required to seek payment from any person whomsoever other than the owner for the payment of sewer charges. No change of ownership or occupation shall affect the application of this subsection, and the failure of any owner to discover that he purchased property against which a lien for sewer service exists shall in no way affect his liability for such payment in full. Said delinquent payments, and the lien created thereby, shall be enforced by assessment upon the property and premises so served and certification thereof to the County Treasurer for the collection under and in pursuance as provided for in this Code. IMPORTANT NOTICE!! DUE TO STU ATTENDING AN OUT-OF-TOWN A WW A CONFERENCE THERE WILL NOT BE A SEPTEMBER WATER AND SEWER BOARD MEETING. ATTACHED IS A LICENSE AGREEMENT THAT REQUIRES A PHONE VOTE TO BE ON THE SEPTEMBER 17 COUNCIL AGENDA. PLEASE CALL CATHY BURRAGE AT 303-762-2636 TO VOTE ON THIS ITEM. THE NEXT WATER BOARD MEETING WILL BE OCTOBER 9, 2001 AT 5:00 P.M. IN THE COMMUNITY DEVELOPMENT CONFERENCE ROOM. Date September 20, 2001 INITIATED BY Utilities Department COUNCIL COMMUNICATION Agenda Item Subject City Ditch License Agreement -TCI Cablevision/ AT&T Broadband STAFF SOURCE Stewart Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None RECOMMENDED ACTION The Englewood Water and Sewer Board recommended Council approval by Ordinance at their September 11, 2001 meeting of the License Agreement with TCI Cablevision of Georgia/ AT & T Broadband. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED TCI Cablevision submitted a License Agreement to cross the City Ditch right-of-way with an underground bore of three (3) two inch (2") PVC conduits 13' across the City's Right-of-Way. This will enable broadband cable to be buried, as required by code at the Aspen Grove development located on Santa Fe Drive. Englewood's City Attorney has reviewed and approved the license agreement. FINANCIAL IMPACT None . LIST OF ATTACHMENTS License Agreement Ordinance ' . LICENSE AGREEMENT THIS LICENSE AGREEMENT, made and entered into as of this day of _____ _, 2001, by and between the CITY OF ENGLEWOOD, a municipal corporation of the State of Colorado, herein referred to as "City", and TCI CABLEVISION OF GEORGIA, INC. dba AT&T BROADBAl"ill herein referred to as "Licensee". WITNESSETH: The City without any warranty of its title or interest whatsoever, hereby authorizes Licensee to install an underground bore of three (3), two inch (2") PVC conduits at a depth of approximately thirteen feet (13'), across the City 's Right-of-Way for the City Ditch, described as a parcel of land situated in the East 1/2 of Section 29, Township 5 South, Range 68 West of the 6th Principal Meridian, County of Arapahoe, State of Colorado, depicted upon Exhibit A, attached hereto and made a part hereof. 1. Any construction contemplated or performed under this License shall comply with and conform to standards formulated by the Director of Utilities of the City and such construction shall be performed and completed according to the plans approved by the City . 2. The Licensee s hall notify the City's Director of"L"tilities at least three (3) days prior to the time of commencement of the construction of, or any repairs made to, Licensee's conduit so that the City may , in its discretion, inspect such operations. 3. Within thirty (30) days from the date of commencement of construction of said conduit, the Licensee shall complete such construction, place and maintain permanent, visible markers, of a type and at such locations as designated by the City's Director of Utilities , referring to the centerline of the installation and shall clear the crossing area of all construction debris and restore the area to its previous condition as near as may be reasonable. In the event the placing of the centerline markers and the clearing and restoration of the crossing area is not completed within the time specified, the City may complete the work at the sole expense of the Licensee. 4. The City shall have the right to maintain, install, repair, remove or relocate the City Ditch or any other of its facilities or installations within the City's Right-of-Way, at any time and in such manner as the City deems necessary or convenient. The City reserves the exclusive right to control all easements and installations. 5. The stipulation and conditions of this License shall be incorporated into contract specifications if the construction herein authorized is to be done on a contract basis. 6. The rights and privileges granted in this License shall be subject to prior agreements, licenses and/or grants, recorded or unrecorded, and it shall be the Licensee's sole responsibility to determine the existence of said documents or conflicting uses or ins tall a tions. 7. The Licensee shall contact and fully cooperate with the City's personnel and the construction shall be completed without interference with any lawful, usual or ordinary flow of water through the City Ditch. Licensee shall assume all risks incident to the possible presence of such waters, or of storm waters, or of surface waters in the City Ditch. 8. All trenches or holes within the City's Rights·of-Way shall be backfilled and tamped to the original ground line in layers not to exceed six (6) inches loose measure to a compaction of ninety per cent (90%) Standard Proctor Maximum Density. 9. Licensee shall indemnify and save harmless the City, its officers and employees, against any and all claims, damages, actions or causes of action and expenses to which it or they may be subjected by reason of said access drive being within and across the premises of the City or by reason of any work done or omission made by Licensee, its agents or employees, in connection with the construction, replacement, maintenance or repair of s aid installation. 10 . It is expressly agreed that in case of Licensee 's breach of any of the within promises, the City may, at its op tion , have specific performance thereof, or sue for damages resulting from such breach. 11. U pan abandonment of a ny right or privilege herein granted, the right of Licensee to that extent shall terminate, but its obligation to indemnify and save harmless the City , its officers and employees, shall not terminate in any event In granting the above authorization, the City reserves the right to make full use of the property involved as may be necessary or convenient in the operation of the City Ditch system under the control of the City. IN WITNESS WHEREOF , this instrument has been executed as of the day and year first above written. APPROVED: By: Stewart Fonda Director of Utilities -2- CITY OF ENGLEWOOD Acting through and by its Water and Sewer Board ATTEST: Title (SEAL) STATE OF COLORADO ) A . )ss . Joseph R. Stackhouse Senior Vice President COUNTY OF ~Joe_. ) The f~going~trument was acknowledged~efore me tbis~ay of fuq\1.lS /: 2001, by ;65eph ·L_~K~JOUSP. as '\Ji< eJ{Y"E'SI cl en t of TCI CableVision of Georgia, Inc. aba AT&T Broadband. IN WITNESS WHEREOF , I have hereunto set my hand and affixed my official seal the day and year first above written. 'l UV f'~UUll'slQ~~ cvp:,~c .i:;l"f-05 ~ALL lftc)~w M . . . IU WUbJ I' I.I\ 11 '"'"' ''"1"~ NOT.,\ 0 Y PUBLIC y comm1ss1on e:xprres : --------... n.J:\. -3- SE 1 /4 SECTION 29, TOWNSHIP 5 SOUTH, RANGE 68 WES T 6 t h P M N ----CO UNT Y OF ARAPAHOE ---- POINT aT ~Al\Jllt ON THC ---«:J CSTERI. T RICMT-or-•n UN( $NITA Fl: Ollnl( COOT l" l!llASS AWlll CAP ."'t ---+---BAS1S OF BEARINGS . I-040llD llCAlllNC Al.ONC THC ASPEN GROVE EXISTING AUc T VAUI. T OTT Of C:NCU:WOOO wAHHOl.E 9.2 r EE T oE EP ~ I POINT OF COMMENCEMENT---L-.A'I AHQ.£ POINT OH 111( W(STERt. Y RICHT-Of-WAY UN( SANTA rt ORI~ • COOT J" E!llASS Al.UW CAP ' ' PLA N SCALE 1" = so· EXISTING GROUND~ AT&T PROPOSED BORE .... v.. PROF ILE NO T TO SCALE ,/ J • ..... WATERLINE ENGLEWOOD CITY DITCH P.ART OF THE SE1 4 SECTION 29, TOWNSHIP 5 SOUTH, ~GE 68 WEST 1 "= 5 0 ' SIXTH PRINCIPAL MERIDIAN ARAPAHOE COUNTY COLORADO PAGE 1 OF 1 'CSltlll T AIQ4T-Qr-WAT UN( aT SANT A Fl: ORM: ASP£H CR(M: 048 • s11·•a·~-. °"' • 549.44' REID ~ITTON DAlE: 8 15 01 rtfM~~ JI! S. llf&lf UL 911£ 211 UTTlET'OH CO 80122 TEl.:~03~794-4704 FAX: ~9'4--4703 H&M -041195-00 K.NJ . ~