HomeMy WebLinkAbout2003-12-09 WSB AGENDAWATER& SEWER BOARD
AGENDA
Tuesday, December 9, 2003
COMMUNITY DEVELOPMENT CONFERENCE ROOM
1. MINUTES OF THE NOVEMBER 12 , 2003 MEETING. (ATT. 1)
2. COMCAST CITY DITCH LICENSE AGREEMENT -(ATT. 2)
3 . EMERGENCY GENERATOR FOR THE ALLEN FILTER PLANT
(ATT. 3)
4 . WATER TREATMENT RESIDUALS DISPOSAL PLAN (ATT. 4)
5. ROCKY MOUNTAIN NEWS SPECIAL REPORT-"RUNNING DRY"
(ATT. 5)
6. OTHER.
WATER AND SEWER BOARD
MINUTES
NOVEMBER 12, 2003
A TT. I
The meeting was called to order at 5:06 p .m.
Members present:
Members absent:
Also present:
Wolosyn, Cassidy, Otis, Bradshaw,
Habenicht
Kasson (long-term medical absence), Clark,
Moore, Higday
Stewart Fonda, Director of Utilities
1. MINUTES OF THE OCTOBER 14, 2003 MEETING.
The Englewood Water and Sewer Board approved the minutes from the October 14 , 2003
meeting, as amended.
Ms . Bradshaw moved;
Ms. Wolosyn seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To approve the Minutes from the October
14, 2003 Englewood Water and Sewer
Board Meeting, as amended.
Wolosyn, Cassidy, Otis , Bradshaw,
Habenicht
None
Kasson, Clark, Moore, Higday
2. LICENSE AGREEMENT & TEMP. CONSTRUCTION AGREEMENT -2890
S. CLARKSON ST. -DIANA BRAY.
Mr. and Mrs . Bray submitted a License Agreement and Temporary Construction
Easement to encroach into Englewood's City Ditch easement for a remodeling addition
for the residence at 2890 S. Clarkson St. This area encroaches where the City Ditch
easement runs diagonally across the property. This encroachment will even out the
boundaries of a previous remodeling project.
Mr. Otis moved;
Mr. Cassidy seconded :
Ayes:
Nays:
Members absent:
Motion carried .
To recommend Council approval of the
License Agreement and Grant of Temporary
Construction Easement for 2890 S. Clarkson
St.
Wolosyn, Cassidy, Otis, Bradshaw,
Habenicht
None
Kasson , Clark , Moore, Higday
3. LICENSE AGREEMENT FOR 3594 S. BAl'\TNOCK ST. -MS. BURKE.
Ms. Colleen Burke submitted a License Agreement to maintain the City 's easement along
the City Ditch , which is an enclosed drainage way adjacent to 3594 S. Bannock St. Ms.
Burke and her adjacent neighbor, Judy Harris, will be both applying for maintenance
agreements on the City Ditch property behind their homes. The License Agreement will
allow Ms. Burke to maintain the existing ditch easement for improved appearance and to
minimize maintenance and s afety concerns.
Mr. Habenicht moved ;
Ms . Wolosyn seconded:
Ayes:
To recommend Council approval of the
License Agreement for 3594 S . Bannock St.
for Colleen Burke.
Wolosyn , Cassidy, Otis, Bradshaw,
Habenicht
Nays: None
Members absent: Kasson, Clark, Moore, Higday
Motion carried.
Gray Clark entered at 5:10 p.m.
4. DRAINAGE & FLOOD CONTROL IMPROVEMENTS FOR MARCY GULCH
AND CITY DITCH.
A Master Plan of Drainage for Marcy Gulch was originally prepared in 1985 for the
Marcy Gulch drainage basin in Highlands Ranch. Urban Drainage, Centennial Water and
Sanitation District and the City of Englewood now wish to proceed with design and
construction of the drainage and flood control improvements for this area. Erosion has
exposed the pipe and the coming spring runoff could cause Englewood's existing siphon
structure to fail. This would create an emergency situation because water could not be
delivered to either Highlands Ranch or the Allen Filter Plant.
Urban Drainage and Flood Control is proposing to construct a new spillway to replace the
existing City Ditch pipe with 48" reinforced concrete pipe and to construct a new inlet
and outlet structure. Centennial will pay for the design of the inlet and outlet structures
and enlargement of the City Ditch pipe to 48". Englewood's portion is $12,550 with
Centennial contributing $9,930.
Mr. Otis moved;
Mr. Cassidy seconded:
Ayes:
Gray Clark recused himself from the vote.
Nays:
Members absent:
Motion carried.
To recommend Council approval of the
Agreement Regarding Design and
Construction of Drainage and Flood Control
Improvements for March Gulch at City
Ditch.
Wolosyn, Cassidy, Otis, Bradshaw,
Habenicht
None
Kasson, Moore, Higday
5. CITY DITCH HIGHLINE CANAL AGREEMENT WITH DENVER.
In 2002 Denver Water Department decided to discontinue operating the City D itch north
ofl-25 once the TREX Project severed it. Since Englewood will no longer be delivering
water to Denver for use north of Harvard Gulch, Englewood and Denver have agreed to
change the compensation arrangement set forth in the 1995 Agreement. The Board
received a copy of the City Ditch/Highline Canal Agreement from Denver to continue
flows in a portion of the City Ditch south from Harvard Gulch.
Denver has agreed to reimburse Englewood up to $257,000 for the construction of a
pump-back recirculation system for the open section of City Ditch between 350 E.
Cornell and 2750 S. Clarkson. Englewood shall pay a proportionate share of the
operation and maintenance expenses on that section of the City Ditch, including the
Highline diversion to McLellan Reservoir. Englewood's share of these costs will be
based on the ratio of the volume of water diverted for Englewood at the Highline
diversion dam.
Mr. Habenicht moved;
Mr. Otis seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To recommend Council approval of the
2003 City Ditch/Highline Canal Agreement
for the delivery of raw water.
Wolosyn, Cassidy, Otis , Bradshaw,
Habenicht, Clark
None
Kasson, Moore, Higday
6. PUMPING UNITS FOR WATER WELLS UA-5 AND A-Ml (McLELLAN
RESERVOIR AND ENGLEWOOD GOLF COURSE WELLS).
Two wells were drilled to supplement Englewood's surface water sources during drought
conditions. One was drilled into the Lower Arapahoe Aquifer (LA-5, Englewood Golf
Course) and the other was drilled into the Arapahoe Aquifer (A-Ml, McLellan
Reservoir).
The drilling was the first phase of the project, to be followed by the purchase and
installation of the pumping unit, transformers , electrical controls, meter vaults and
valving . The proposed system will include all necessary equipment and labor for
installing the pumping unit equipment up to the discharge from the meter vaults.
Am West, Inc. is the recommended low , acceptable bidder at $138,449.00. Martin &
Wood Engineers has reviewed and approved the recommended acceptable bidder.
Mr. Otis moved;
Mr. Cassidy seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To recommend Council approval of the bid
from Am West in the amount of$130,l 77 .00
for the pumping units for LA-5 and A-Ml.
Wolosyn, Cassidy, Otis, Bradshaw,
Habenicht, Clark
None
Kasson , Moore, Higday
7. LETTER TO SENATOR BEN HIGHTHORSE CAMPBELL DATED
OCTOBER 31 , 2003 .
The Board received a copy of a letter Stu Fonda sent to Senator Ben Nighthorse Campbell
regarding research needed to improve the protection of our water distribution systems .
The Board also received a suggested draft Congressional letter to Secretary Ridge from
Senator Campbell recommending a partnership in which money invested by A wwaRF
would be leveraged by funds from the Department of Homeland Security in a cooperative
research effort.
8. WATER & SEWER BOARD DINNER -DECEMBER 9, 2003 .
The Water and Sewer Board Christmas dinner will be held Tuesday, December 9, 2003 at
5:30 at the County Line Barbeque .
The meeting adjourned at 5:45 p.m .
The next Water and Sewer Board meeting will be Tuesday, December 9, 2003 at County
Line Barbeque.
Respectfully submitted,
Cathy Burrage
Recording Secretary
COUNCIL COMMUNICATION
Date Agenda Item
December 15 , 2003
ATI. 2
Subject
City Ditch License
Agreement & Temporary
Construction Easement -
Comcast Fiber Optic Line
INITIATED BY
Utilities Department
STAFF SOURCE
Stewart Fonda , Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
None
RECOMMENDED ACTION
The Englewood Water and Sewer Board recommended Council approval by Ordinance at
their December 9 , 2003 meeting of the License Agreement and Temporary Construction
Easement with Comcast for a fiber optic line.
BACKGROUND , ANALYSIS, AND ALTERNATIVES IDENTIFIED
Comcast Cablevision submitted a License Agreement and Temporary Construct ion Easement
to cross the City Ditch right-of-way with an underground bore for one (1) two inch (2 ") PVC
conduit 13 ' across the City Ditch r ight-of-way. This will enable a fiber optic cable to be
installed at the City of Littleton Servicenter at the southeast corner of Belleview and Santa Fe.
Littleton is installing the cab le for the ir INET Project to use as a network to connect various city
offices.
Englewood 's City Attorney has reviewed and approved the license agreement and Temporary
Construction Easement.
FINANCIAL IMPACT
None.
LIST OF ATTACHMENTS
License Agreement & Temp. Construction Easement
Ordinance
..
....
CITY DITCH CROSSING
LICENSE AGREEMENT
THIS LICENSE AGREEMENT. made and entered into as of the __ day of
-------. 2003. by and between the CITY OF E'.'JGLEWOOD. a municipal corporation of
Colorado. hereinafter referred to as "Englewood" or "Ciry"', and COMCAST OF COLORADO IX, LLC,
hereinafter referred to as "Licensee"
WITNESSETH
The City. without any warranty of its title or interest whatsoever, hereby authorizes Licensee, its
successor or assigns, to install one fiber optic two inch (2") PVC conduit thirteen feet ( 13 ') across in an
underground bore beneath the City's right-of-way for the City Ditch. described as a parcel of land situated
in the NW 1/4 of Section 16, Township South Range 68 West of the 61h P.M .. county of Arapahoe, State of
Colorado described as follows:
Described in Exhibit A. attached hereto.
The above-described parcel contains twenry-five square feet, more or less.
l. Any construction contemplated or performed under this License shall comply with and
conform to standards formulated by the Director of Utilities of the City and such
construction shall be pe rfo rmed and completed according to the plans approved by the
City.
3.
Licensee shall notify the City 's Director of Utilities at least three (3) days prior ro the
time of commencement of the construction of .. or any repairs made to , Licensee's fiber
optic cable conduits and associated facilit ies so that the City may. in its discretion,
inspect such operations.
Within thirty (30 ) days from the date of the (;Ommencemenr of construction of said boring
and installation of fiber optic cable condum. the Licensee shall complete such
construction , place and maintain permanent. visible markers of a type and at such
locations as des ignated by the City 's D1recwr ofl'tilities. referring to the centerline of
the installation. shall clear the crossing area of all construction debris and restore the area
to its previous condition as nearly as may be reasonable. In the event the placing of the
centerline mar kers and the clearing and restoration of the crossing area is not completed
within the time specified. Ciry may complete the work at the sole expense of Licensee.
4. City shall have the right to maintain, instal l. repair. remove or relocate the City Ditch or
any other of its facilities or installations within City 's rights-of-way at any time and in
such manner as City deems necessary or convenient. The City reserves the exclusive
right to control all easements and installations. In the event the conduits or the fiber optic
cables should interfere with any future use of the City's rights-of-way by the City , the
Licensee shall. upon reques· and at its sole expense, relocate , rearrange . or remove its
installations so as not to interfere with any such use.
5. Any repair or replacement of any City installation made necessary, in the opinion of the
City · s Director of utilities because of the construction of the Licensee 's fiber optic cable
conduit or other appurtenant installation thereof. shall be made at the sole expense of the
Licensee .
6. The stipulations and conditions of this License shall be incorporated into contract
specifications if the construction herein authorized is to be done on a contract basis .
;tf.7 . T-he rights and privileges granted in this License shall be subject to prior agreements,
licenses and/or grants. recorded or unrecorded. and it shall be Licensee's sole
responsibility to determine the existence of said documents or conflicting uses or
installations.
8. Licensee shall contact and fully cooperate with City 's personnel, and the construction
shall be completed without interference with any lawful, usual or ordinary flow of water
through the City ditch. Licensee shall assume all risks incident to the possible presence
of such waters, or of storm waters, or of surface waters in the City Ditch
:...
9 . All trenches or holes within City's rights-of-way shall be backfilled and tamped to the
original ground line in layers not to exceed six (6) inches loose measure to a compaction
of ninety percent (90%) Standard Proctor Maximum Density .
I 0 . Licensee. by acceptance of this License , expressly assumes full and strict liability for any
and all damages of every nature to person or property caused by water from the ditch
leaking through the ditch banks or pipeline at the point or points where the Licensee
performs any work in connection with the crossing provided by this License . The
Licensee assumes all responsibility for maintenance of the installation.
11. Licensee shall indemnify and save harmless the City. its officers and employees. against
any and all claims . damages . acrions or causes of acrion and expenses to which it or they
may be subjected by reason of said construc!ion and maintenance of the fiber optic cable
conduits being within and across and under the premises of the City or by reason of any
work done or by omission made by Licens ee. its agents or employees. in connection with
the construction, replacement. maintenance or repair of said installation.
12. It is expressly agreed that in case of Licensee 's breach of any of the within promises. City
may. at its option, have specific performance thereof. or sue for damages resulting from
such breach.
13. Upon abandonment of any right or privilege herein granted. the right of Licensee to that
extent shall terminate. but its obligation to indemnify and save harmless City. its officers
and employees. shall not terminate in any event.
ln granting the above authorization, City reserves the right to make full use of the property
involved as may be necessary or convenient in the operation of the water works plant and system under
control of City .
IN WITNESS WHEREOF this instrument has been executed as of the day and year first above
written.
CITY OF ENGLEWOOD , COLORADO
Douglas Garrett. Mayor
ATTEST:
Loucrishia A. Ellis. City Clerk
The undersigned officer of Comcast of Co lorado IX , LLC has read the foregoing License and agrees for
and on behalf of said Licensee that it will accept and will abide by all the terms and conditions thereof.
LICENSEE :
Title:-----------------
Address:----------------
Phone: ____________ _
STATE OF COLORADO
SS.
COUNTY OF ARAPAHOE
the foregoing instrument was acknowledged before me this __ day of _________ _
__ __,. 2003, by of Comcast of Colorado IX , LLC.
WITNESS my hand and seal.
My commission expires : Notary Public
NW1I4 SEC. 16, TOWNSHIP 5 SOUTH, RANGE 68 WEST, 6TH P.M. EXHIBIT ].
.~RAPAHOE COUNTY
---------·---:-:7-f/
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1-6ct. FIBER
POINT OF
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;:;, (;;P· : SEC 16 ~,~
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LEGEND
1--1 BOUNDARY D.M.W.W. R-0-W
1-----1 UCENSE GRANTED
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CONCRETE
CULVERT
• DAVID .VANS
-ASSOCIATaa-
1n1 ,,.SINmC.. ~ton
-.C--IC2!12
...... 1'2Q. .... Dlll
THE DE NVER MUNICIPAL WATER WORKS
OFFICE OF THE CHIEF ENGINEER
CITY DITCH
LICENSE GRANiCD TO COMCAST Of" CAUl'ORNIA/COLORAOO /
FlORtOA /ORECON. INC. FOR A z• CONOUIT AND 6cl FlBER
SCALE : I° = 50' DA TE: 10 /31 /0.3
ORN. LRG TR. CK .
APP . CH . ENG . DR .
TElvfPORARY CONSTRUCTtoN EASElvfENT
This Temporary Construction Easement (the Temporary Easement) is entered into
this~ day of~, 2003 by and between the City of Englewood, Colorado, a
municipal corporation of the state of Colorado, acting by the through its Water and Sewer
Board (Granter) and Qc <Y\Ci;& t c ~ Co lo rw!.o \ X. LLC..
I
-------------------(Grantee).
WHEREAS, The City of Englewood owns a right-of-way for the City Ditch, a carrier
ditch (City Ditch ROW) which is located as described on Exhibit A.
WHEREAS, C-<,mc 0 sf-o.f Cobrdlo l( t.ildesires to install a I-.2 • ~N:lw~
w~4-h. C1bg c4>hc.s <:.o..~k ' within the City Ditch ROW
pursuant to a license between the parties.
NOW, THEREFORE , In consideration of the murual covenants of the parties,
more particularly hereinafter set forth. the :idequacy :ind sufficiency of which are hereby
acknowledged, it is agreed as follows:
l. Temoorarv Consrruc ti on Easement. Eng lewood (as Grantor) hereby grants
to Corf\.U.Sf-o ~ Colo1do1 x1 L1L (as Grantee), its successors, assigns,
contractors, and sub-conrractors, a non-exclusive temporary construction
easement through , over, under and across the City Ditch ROW for the
installation of a C.O,..;dwt +a r .C. brr opf1cs.
license agreement (the Project).
2. Term of Easement. The Project will begin no sooner than k}~v(mbtr and
will be completed no later than"'het.e/J\ba: . Completion of the Project
will be deemed to have occurred upon inspection and approval of the Project
by Granror and this Temporary Easement will be deemed to have terminated
upon such completion.
3. Access. Grantee shall have the temporary non-exclusive right to enter the
City Ditch ROW for any reasonable purpose necessary or prudent for the
construction of the Project subject to the following restrictions: 1) normal
working hours shall be consistent with CDOT construction hours, Monday
through Frida y and 2) the operation of equipment and heavy trucks will be
permitted on the Eng lewood City Ditch RO\V only during normal working
hours .
4. Restoration. Upon completion of the Project, Grantee will perform such
restoration and regrading as is necessary or prudent to restore the surface area
of the City Ditch ROW to its original condition.
5. Indemnification. Grantee, to the extent permitted by the laws and
constitution of the State of Colorado, hereby agrees to be liable and hold
hamtless the City of Englewood, its employees, tenants, and guests from any
and all claims, causes of action, and liability which may occur as a result of
the negligent or wrongful acts of Grantee in the construction of the Project,
including the cost of defending against such claims.
6. Liabilirv. Grantee herebv acknowledg:es that it understands that there is water . -
flow in the City Ditch from April l to >rovember l of each year and that it
will assume liability for any damage to adjoining property caused by water
flow resulting from damage to the City Ditch caused by the Grantee's
construction act ivi ties .
7. Insurance . Grantee shall maintain in fuil force and effect a valid policy of
insurance for the Projec: in the amount of S600,000.00 property coverage and
5600,000 .0 0 liability coverage. Grantee further agrees that all its employees,
contractors and sub-contr::i.crors working on the Project shall be covered by
adequate Workers Compensation insurance.
8. Assi!ZTiment. This Temp orary Construc:ion Easement is assignable only with
the written permission of Englewood, which permission will not
unreasonablv withheld. conditioned or delaved. . .
IN' WmcSS WHEREOF , the parties hereto have executed this temporary
construction E::isement on the date and day first written above.
.·.
In granting the above authorizatio~ the City reserves the right to make full use of the
property involved as may be necessary or convenient in the operation of the water works
plant and system under control of the City.
IN WITNESS WHEREOF this instrument has been executed as of the day and
year first above written.
CITY OF ENGLEWOOD
Stewart H. Fonda
Director of Utilities
City of Englewood
Chairman
Englewood Water an~ Sew.er Board
The undersigned officer of _________________ has read the
foregoing License and agrees for an on behalf of said
accept and will abide by all the terms and conditions thereof.
LICENSEE:
Notary: ·
J 0
My commission expires:
1C E -c:7
ATT. 3
COUNCIL COMMUNICATION
Date Agenda Item
November 17, 2003
Subject
Allen Filter Plant Emergency
Generator
INITIATED BY
Utilities Department
STAFF SOURCE
Stewart H. Fonda, Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
None.
RECOMMENDED ACTION
The Utilities staff recommends Council approval, by motion of the bid for a Diesel Engine Generator set
in the amount of $56,672.00 from Wagner Power Equipment Co .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
In recent years rolling brown outs for extended periods have become more frequent. In Englewood the
outages have been for relatively short periods of time. The length and number of outages have been
increasing. Brown and Cauldwell Engineers was hired to best determine the plant's requirements and
determine the size of generator necessary to meet the electrical needs of the Allen Filter Plant in an
emergency.
After extensive research, Brown and Cauldwell determined that the Caterpillar 3412 500 KW skid-
mounted unit provided by Mountain Peak Controls was the best generator for the price. The one set of
bids was for the generator only and the other set was for the associated wiring and installation .
I
For the generator set, Request for Bids were sent to four vendors . A bid opening was held on
November 20, 2003. The following responses were received:
Wagner Power Equipment Co.
Wagner Power Equipment Co .
Cummins Rocky Mountain LLC
Rocky Mountain Power Generator
Mountain Peak Controls
$56,672 .00
$59,397.00 (Alternate Bid)
$58 ,325.00
$56,765.00
No Bid
For the associated wiring and installation, Request for Bids were sent to three vendors. A bid opening
was held on December 2, 2003. The following responses were received:
Ludvik Electric
Commerial Lilghting & Electric
Sturgeon Electric
$43,792.00
No Bid
No Bid
FINANCIAL IMPACT
Wagner Power Equipment Company is the recommended low, acceptable bidder for the generator set
at $56 ,672 .00. For the associated wiring and installation, Ludvik Electric in the amount of $43,792.00
is the recommended low, acceptable bidder. The Utilities Department budgeted $100,000 in the 2004
Budget for this project. Extra funds are available from the Water Fund. Brown and Caldwell and
Veatch Engineers has reviewed and approved the recommended acceptable bidder.
LIST OF ATTACHMENTS
Resolution
Bid Proposal Tabulation
City of Englewood Bid Tabulation Sheet
Bid Opening Date: December 2, 2003 10:00 a.m.
Bid Item: Generator Installation Project
Vendor Generator Pad Installation Total Bid Exceptions:
Commercial Lighting & Electric
931 WSthAve $ -$ -
Denver NOBID
303-82().3345
Ludvik Electric
3900 South Teller Street $ 43,792.00 $ 43,792.00 SEE BIO PACKET
Lakewood CO 80235
303-783-6345
Sturgeon Electric
12150 East 112th Avenue $ -$ -
Henderson CO 80640 NOBID
303-286-1811
$ -$ -
'
$ -$ -
$ -$ -
GeneratorProjectTab.xls
BID EVALUATION SHEET
CITY OF ENGLEWOOD
ALLEN WATER TREATMENT PLANT
STANDBY GENERATOR REQUEST FOR QUOTE# ITB-03 -133
VENDOR 1 VENDOR 2
WAGNER POWER
ROCKY MTN POWER SYST EMS
GEN . "GENERAC" "CATERPILLAR"
DESCRIPTION SPEC ITEM
QUALITY ASSURANCE
GENERAUTYPE 1.02.A/B per spec per spec
FACTORY TESTS 1.02 .C not stated per spec
WARRANTY 1.02 .D not stated per spec
UNIT RESPONSIBIL TY 1.02 .E not stated not stated
SYSTEM DESCRIPTION
500KW-altitude
DESIGN REQUIREMENTS 1 .03 .B derating not stated 500KW @ 5300 ft
PERFORMANCE REQ . 1.03.C not stated not stated
SUBMITTALS 1.04 not supplied catalog c uts only
ENVIRONMENTAL CONDITIONS 1.06 not stated per spec
ACCEPT ABLE PRODUCTS 2 .01 Not Spec'd spec'd
GENSET COMPONENTS
not responsive on
ENGINE 2 .02 .B B .1.a,b ,e per spec
insulat ion system not
GENERATOR 2 .02 .C stated per spec
MAIN LINE CKT BREAKER 2 .02 .E per spec 700A not per dwgs ••
CONTROLS -ENGINE MTD . 2 .03 .A not stated per spec
ALARMS 2.03 .B not stated per spec
SS ENGINE CONTROLLER 2 .03 .C per spec per spec
Genset Bid Evaluation.xis Page 1 of 2
Nov.24,2003 ..
VENDOR 3 VENDOR 4
CUMMINS ROCKY MTN .
"CUMMINS/ONAN"
per spec
per spec
per spec
not stated
500KW @ 5300 ft.
not stated
catalog cuts & sizing
calcs only
per spec
spec'd
not responsive on
B .1.a
temp rise 125C not i
Class F .
not stated
per spec
per spec
per spec
11/24/2003
VENDOR 1 VENDOR 2 VENDOR 3 VENDOR 4
WAGNER POWER
ROCKY MTN POWER SYSTEMS CUMMINS ROCKY MTN .
GEN . "GENERAC" "CATERPILLAR" "CUMMINS /ONAN"
annunciator
provided , no annunciator provided, annunciator provided,
response on no response on no response on
REMOTE MTD. CONTROL PNL. 2 .03 .C(*) 2 .03 .C.1. 2 .03 .C .1. 2 .03 .C.1.
ENCLOSURE 2.04 per spec per spec per spec
SPARE PARTS 2 .05 not stated per spec per spec
PRODUCT DATA 2 .06 provide later provide later provide later
STARTUP 3.02 not stated per spec per spec
FIELD TESTS 3.03 not stated per spec per spec
PERFORMANCE TESTS 3.04 not stated per spec per spec
TRAINING 3 .05 not stated per spec not stated
Price as Quoted $ 56,765 $ 56,672 $ 58,325
Recommendation Recommended for
purchase.
WW uwgs not prov1aea
to bidder.
Recommend getting
800A main breaker
for item 2 .02 .E with
written confirmation
~
of sizing .
Gensel Bid Evaluation .xis Page 2 of 2 11/24/2003
A Tl. Lfo
y(iy~
(1'21 d 3
City of Englewood
Water Treatment Residuals Disposal Plan
Task 1 -Meet with City and CDPHE to Discuss Disposal Strategies
The PURPOSE of this task is to identify COPHE requirements on disposal options and
to strategize with the City staff on the appropriate level of action. \ \ \.. ( 1~
The following ACTIVITIES will be completed for this task: ) "'
• Coordinate with COP HE on the status of the report submitted in August 2003
• Meet with the City staff and legal counsel to discuss the project background and
possible options .
• Coordinate with appropriate COPHE staff to identify the requirements to achieve
approval for solids disposal and the time requirements to review subsequent
technical in formation .
The following DELIVERABLES will be provided to the City for this task:
• List of feasible options for solids disposal
• Meeting summaries via email
COM ASSUMES the following it ems for this task :
• Three (3) meetings with the City and 3 meetings with COPHE
• COM will submit all deliverables to the City 's outside legal counsel.
Task 2 -Risk Assessments
The PURPOSE of this task is to complete risk assessments for the options identified in
Task 1 of this contract.
The following ACTIVITIES will be completed for this task :
• Gather sufficient in formation on regional composting , and on nearby licensed
commercial landfills to allow assessment of possible risks for residuals disposal.
• Complete a risk assessment using for disposal of residuals via contracting with a
regional composting firm.
• Complete 2 risk assessments for disposing of the water treatment plant residuals
to a licensed commercial landfill (Phantom Canyon and CSI)
• Complete a risk assessment for the three options above using elevated total
uranium values to determine the worst-case scenario .
• Complete all risk assessments with the RESRAO model previous ly used for the .
approved ~i sk assessment for golf course disposal and assessment of the on-site --
residuals worker
The following DELIVERABLES will be provided to the City for this task :
• Meeting agenda to discuss the risk assessment results (To be scheduled after
risk calculations are complete, but prior to completing draft report)
• Presentation materials
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• Draft and final risk assessment TMs to be included in the amended report to be
completed in Task 5.
COM ASSUMES the following items for this task :
• All interim products and draft reports will be submitted through Mark Wagner, Hill
& Robbins , P.C., to maintain work under attorney-client privilege.
Task 3 -Update Cost of Disposal Options
The PURPOSE of this task is to prepare a cost estimate and other pertinent information
necessary for the City of Englewood to make a decision on the preferred disposal option.
The following ACTIVITIES will be completed for this task :
• Evaluate the compost augmentation option in more detail , including a review of
mixing compost on the VVTP site .
• Gather information on the Cotter Mill , CS I, and Phantom Canyon landfill sites .
• Visit Denver Water's WTP and gather info rm at ion on the design and operations
of this utilit ies monofi ll site
The follow ing DELJVERABLES wi ll be provided to '.h e City for this task :
• None . The report comp lete d in August 2C 03 will be updated as descr ibed in
Task 5.
COM ASSUMES the following items for this task :
• Ail interim products and draft reports will be submitted through Mark Wagner, Hill
& Robbins , P.C .. to maintain work under attorney-client pr ivilege .
• Op ti ons are li mited to those listed above .
Task 4-Coordinate Sampling and Gather Information on Other Water
Utilities
The PURPOSE of this task is to co ll ect the informat ion needed from exist ing residuals
stock piles to support subsequent TM and report preparation .
The following ACTIVITIES will be completed for this task:
• Collect the samples as needed , including the liquid samples from the monitoring
wells located under or near the stockpile pads.
• Complete the chain-of-custody forms for all samples .
• Coordinate with the laboratories and the City to fully communicate what
parameters to sample for and the required tum around times for each sample .
• Coord inate with the laboratories during the analytical period to verify the proper
techn ique is app lied.
The following DELIVERABLES will be provided to the City for this task:
• Chain-of-custody forms will be included in the appendix of the draft and final
reports and TMs .
l l/'.2 1103
. -
COM ASSUMES the following items for this task :
• The City will pay all analytical invoices directly .
Task S -Prepare Amended Report
The PURPOSE of this task is to amend the report submitted to the City and COPHE in
August 2003 to include the new information gathered and the summary of the risk
assessments (Task 2).
The following ACTIVITIES will be completed for this task:
• Consolidate the information generated in Tasks 1, 2, 3, and 4 of this project.
• Prepare an amended draft report with the appropriate conclusions and
recommendations .
• Prepare an amended final report after comments have been received by the
reviewers , including COPHE .
The following DELIVERABLES will be prov ided to the City for this task:
• Draft and final reports
• Projec: calculations includ ing appropriate ass um ptions and conclusions as an
appendix t o the report.
COM ASSUMES the following items for this task :
• The draft and final report will be an amended report , not a complete ly new report.
• The risk assessments w ill be incorporated into this single report as appendices
with a summary in an executive summary and the body of the main report.
• The executive summary will cons ist of 3 to 5 pages and the main body of about
12 to 18 pages .
• Up to 10 copies of the draft and final report wi ll be submitted .
Task 6 -Project Management
The PURPOSE of this task is to provide oversight of the project progress and budget,
invoicing and general project management during the project.
The following ACTIVITIES will be completed for this task:
• Project management during project execution .
The following DELIVERABLES will be provided to the City for this task :
• Monthly progress reports and invoices .
COM ASSUMES the following items for this task :
• This project will be complete by April 2004 .
Schedule
The following lists milestone schedule dates for this project:
11121103
1. Complete the risk assessments (Task 2) and updated alternate costs by January
9, 2004 and prepare for an internal meeting for the week of January 12, 2004.
2. Complete the amended report (Task 5) two weeks after the internal meeting
discussed in item #1 above . · , . ; ~
3. Complete all sampling (Task 4) by December 31 , 2003 .
4. Complete all meetings with CDPHE and address their questions by February 27 ,
2004 .
11121103
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