HomeMy WebLinkAbout2004-07-13 WSB AGENDA-i
WATER& SEWER BOARD
AGENDA
Tuesday, July 13, 2004
COMMUNITY DEVELOPMENT CONFERENCE ROOM
1. MINUTES OF THE JUNE 8, 2004 MEETING. (ATT. 1)
2. WATER QUALITY (ATT. 2).
3. LICENSE AGREEMENT-JUDITH HARRIS AT 3596 S. BANNOCK ST.
(ATT. 3)
4. WASHWATER PUMP SYSTEM IMPROVEMENTS. (ATT. 4)
5. REPORT FROM DENVER WATER REGARDING 2003 DROUGHT AND
WEATHER MODIFICATION PROGRAM. (ATT . 5)
6. ARTICLE FROM FIREHOUSE-"FIRE AT WATER TREATMENT PLANT
EVACUATES SUN LAKES, ARIZONA RESIDENTS ." (ATT. 6)
7. WATER WASTING ORDINANCE. (ATT. 7)
8. REVENUES.
9. OTHER.
WATER AND SEWER BOARD
MINUTES
JUNE 8, 2004
The meeting was called to order at 5 :03 p.m.
A IT. I
Members present: Clark, Moore, Higday, Cassidy, Habenicht,
Garrett
Members absent : Burns, Bradshaw, Otis
Also present: Stewart Fonda, Director of Utilities
I. MINUTES OF THE MAY 11 , 2004 MEETING.
The Englewood Water and Sewer Board approved the minutes from the May 11, 2004
meeting.
Mr. Higday moved;
Mr. Garrett seconded:
Ayes :
Nays:
Members absent:
Abstain:
Motion carried.
To approve the minutes from the May 11 ,
2004 Englewood Water and Sewer Board
Meeting.
Clark, Higday, Cassidy, Habenicht, Garrett
None
Burns, Bradshaw, Otis
Moore
. '
2. STANDARD HOTEL SEWER TAP AGREEMENT.
John Bock appeared before the Board to discuss the existing hotel sewer tap agreement.
Enforcing the existing hotel sewer tap agreements to accurately reflect actual use has been
slow and inefficient and difficult to enforce, even when hotel management is cooperative.
Difficulties have arisen when hotel management is unaware of the terms of the
agreement. Keeping required letters of credit updated has also been a problem ..
From the six existing agreements, the Utilities Department discovered that hotels average
over the 50% water consumption marker, but under 75%. Establishing a hotel sewer tap
rate of 75% of the standard tap fees, which reflects the Utilities Department's study,
would make the agreement more efficient to administer.
Mr. Cassidy moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To recommend Council approval of
Ordinance Changes Amending Title 12,
Chapter 2, Section 8 for Hotel Sewer Tap
Fees.
Clark, Moore, Higday, Cassidy, Habenicht,
Garrett
None
Burns, Bradshaw, Otis
3. McLELLAN USE FOR LITTLETON FIRE RESCUE.
The Board received a request from the City of Littleton Fire Rescue to use McLellan
Reservoir for training their water rescue team. The Board also received a memo from Bill
McCormick, Utilities Operations Supt., stating he has no objections as long as the
following conditions are met:
A. Permission must be received for each dive from Bill McCormick.
B. Due to security concern, a key will not be issued to the rescue dive team.
Englewood personnel must open the access gate.
C. Littleton is to first notify the Utilities Department, and someone from the Allen
Filter Plant will meet them and provide access.
D . Appropriate proof of adequate liability insurance must be provided.
E. No more than four dives will be allowed in a year.
F . No motorized watercraft will be allowed.
The Board agreed to allow Littleton to use McLellan Reservoir for water rescue team
training on the above-mentioned conditions .
4. ARTICLE FROM COLORADO MUNICIPAL LEAGUE REGARDING WATER
RATE COMPARISON.
The Board received an article from Colorado Municipalities discussing published survey
results regarding residential tap fees and water rate comparisons, along with wastewater
practices and rates.
5. ORDINANCE IMPOSING FINES FOR WATER WASTE.
The Board discussed penalties for residents who continue to waste water after repeated
warnings . The Board concurred with the following policy; in all cases a warning will
first be issued, the next time a $25.00 fine will be charged to the customer's account. For
the third offence, a $75.00 fine shall be charged and the water will be turned off and left
off until the fine and turn-off charges are paid. If the offending customer is on a flat-rate
billing schedule, at the second offence they shall be required to transfer to a water meter.
John Bock will prepare an ordinance for "Municipal Code 12-lA-7: Unauthorized Use ,
Waste of Water," for the Board 's approval at a future meeting.
6. WATER ADMINISTRATION FEE.
The State of Colorado sent a letter dated June 1, 2004 notifying water users that House
Bill 04-1402 repealed the Water Administration Fee Program. The repeal required the
Division of Water Resources to cease collection of water administration fees and refund
those fees already collected by no later than June 30, 2004.
7. PUBLIC COMMENTS REGARDING ENGLEWOOD/LITTLETON BI-CITY
IMPROVEMENTS.
Mayor Douglas Garrett received a letter from the Environmental Protection Agency
notifying Englewood that the thirty-day public comment period ended May 29, 2004. No
negative comments were received. The proposed improvements at the
Englewood/Littleton Wastewater Treatment Plant were therefore approved.
8. ENGLEWOOD/LITTLETON WASTEWATER PLANT LOAN.
Original estimate for the Englewood/Littleton Wastewater Treatment Plant Expansion
Project was for $82 million. Due to a competitive market and increased building costs,
the lowest, acceptable bid received was $87 million, making the lowest bid $5 million
over the project engineer 's estimate. In order for Englewood to proceed with the project
as bid, additional funds in the amount of $2 .5 million need to be allocated.
The resulting shortage will be funded by a State and Tribal Assistance Grant , a reduction
in change order contingencies and delaying other infrastructure improvements. The
remaining amount is available from reserve funds and should ultimately result in a secure
fund balance at the end of the project.
9. CENTENNIAL AGREEMENT FOR TEMPORARY LEASE OF RETURN
FLOWS.
Centennial owns reusable wastewater return flows to the S. Platte River and Englewood
has means to re-divert these flows at Union A venue and either use them or redeliver to
Centennial. The proposed agreement would divert the return flows and pay Centennial
$85 .00 an acre-foot for the flows, plus pumping costs. Englewood would only acquire
the return flows at its' sole discretion. Centennial would acquire all return flows
delivered to McLellan Reservoir that are not acquired by Englewood and shall pay
Englewood $30/acre foot, plus pumping costs.
Mr. Cassidy moved;
Mr. Higday seconded;
Ayes:
To recommend Council approval of the
Centennial Agreement for Temporary Lease
of Return Flows.
Clark, Moore, Higday, Cassidy, Habenicht,
Garrett
Nays: None
Members absent: Bums, Bradshaw, Otis
Motion carried.
10. ALLEN PLANT ALUM RESIDUALS REMOVAL AND DISPOSAL.
Alum sludge is produced year-round at the Allen Filter Plant. Storage space has since run
out and the Allen Filter Plant needs to dispose of the sludge in the quickest, most
economical and legally compliant method.
CDM was retained to research methods to dispose of these residuals containing naturally
occurring radioactivity and to complete the mandatory environmental assessment. The
dewatering process concentrates a naturally occurring radioactive material and falls under
State Health Department requirements with EPA guidelines. Residuals sludge disposal
has been an on-going challenge and debate with EPA for the past several years for
Colorado Front Range utilities.
A bid opening was held on April 8, 2004 and three bids were submitted. CDM, the
project engineer, reviewed and deemed Waste Connection and BFI not technically
acceptable because they did not meet State approval standards. Waste Management
submitted a modified agreement where they will charge $163,260.0 for two year's sludge
production. This arrangement includes disposal of additional wastewater residuals that
will be generated over the next twelve months. The volume of residuals must be received
by June 1, 2005.
Mr. Higday moved;
Mr. Clark seconded:
Ayes:
Nays:
Members absent:
To recommend Council approval of the bid
for the Allen Water Filtration Plant
Residuals Removal and Disposal Service to
Waste Management, Inc. in the amount of
$163,260 for disposal of two years of
production.
Clark, Moore, Higday, Cassidy, Habenicht,
Garrett
None
Bums, Bradshaw, Otis
Motion carried.
The meeting adjourned at 5:47 p.m.
The next Water and Sewer Board meeting will be Tuesday, July 13, 2004 at 5:00 p.m. in
the Community Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary
A .J"'T. 2
Total Coliform Sampling -June, 2004
23-Jun-04 Sample Site 154 (4765 S. Elati St.)
25-Jun-04 Lab reports positive result for site 154
25-Jun-04 Notified CDPHE (Erica Kannely)
25-Jun-04 Resample site 154 (4765 S. Elati St.), upstream (site 152 -4766 S. Elati St.),
downstream (site 155 -4785 S. Elati St.). Took one additional sample.
28-Jun-04 Lab reports site 154 negative, but site 155 positive
Communication problem -thought lab reported site 153 positive, not 155
Proceeded on the assumption that 155 was negative and 153 was positive
28-Jun-04 Samples taken -site 154, site 153 and site 155
30-Jun-04 Notified CDPHE. Sampled 10 additional sites for a monthly total of 61.
Had 3 positive samples for month. 5% of 61 = 3.05.
1-Jul-04 Lab reports 10 additional samples on 6/30 all negative.
2-Jul-04 Lab reports 3 repeat samples taken on 6-30 all negative.
Solutions:
Problem:
All positive samples Total Coliform positive. None E. Coli positive.
1. When a positive sample occurs, lab would call and report site number.
From now on , lab will call and send an e-mail with the site number so
the site location can be verified .
2. Protocol for Total Coliform sampling used to include flaming the sample
faucet to eliminate contamination and ensure just the water is being
tested . USEPA determined that flaming could cause more contamination
than it eliminated .
Sample faucets will be swabbed with a hypochlorite solution , let stand for a
period of time and then flushed before sampling .
3. Consider taking more samples than the required SO/month. This would
give a cushion in case positive samples are found.
Because of staffing, there are times when there is no one to sample on a
particular day. Regulations intended to cover the entire month so there
are no times when the system is unsure of the safety of the water supply.
-::
Date
July 19, 2004
INITIATED BY
Utilities Department
ATT. 3
COUNCIL COMMUNICATION
Agenda Item Subject
License Agreement for 3596
S. Bannock St.
STAFF SOURCE
Stewart Fonda, Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
On May 19 , 2003 City Council approved an Ordinance for a License Agreement to install a
gate across the City Ditch at 3594 S. Bannock St., an adjacent property.
RECOMMENDED ACTION
The Englewood Water and Sewer Board , at their July 19 , 2004 meeting, recommended
Council approval by Ordinance of the License Agreement to maintain a portion of the City
Ditch adjacent to 3596 S. Bannock St.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Ms. Colleen Judith Harris submitted a License Agreement to maintain the City's easement
along the City Ditch, which is an enclosed drainage way adjacent to 3596 S . Bannock St. Ms.
Colleen Burke already has an approved and recorded maintenance agreement on the City
Ditch property for her adjacent home at 3594 S. Bannock St.
Englewood will maintain the use of their easement and the right to install , repair remove or
relocate the City Ditch at any time deemed necessary. The License Agreement will allow Ms.
Harris to maintain the existing ditch easement for improved appearance and to minimize
maintenance and safety concerns.
The Licensee expressly assumes full and strict liability for any and all damages of every nature
to person or property caused by the point or points where the Licensee performs any work in
connection with the crossing provided by the Licensee . The City reserves the right to make
full use of the property necessary in the operation of the City Ditch.
FINANCIAL IMPACT
None .
LIST OF ATTACHMENTS
License Agreement
Bill for Ordinance
CITY DITCH CROSSING
LICENSE AGREEMENT
THIS LICENSE AGREEMENT, made and entered into as of the /f z:ti.ttay of
J VA/If , 200~ by and between the CITY OF ENGLEWOOD, a municipal corporation
of Colorado, hereinafter referred to as "Englewood" or "City", and Judith A. Harris, hereinafter
referred to as "Licensee";
WITNESS ETH
The City, without any warranty of its title or interest whatsoever, hereby authorizes
Licensee to maintain a parcel of land in the City's rights-of-way for the City Ditch.
A parcel of and situate in the ~orthwest Quarter of Section 3. Township j South. Range
68 West of the 6rn P.M., County of Arapahoe , State of Colorado, and lying within rhe following
described lines:
That portion of th e City Dirch right-of-way beginning at the east right-of-way li ne of
South Bannock Street and extending northeasterly to a line perpendicular to the center
line of the City Ditch and eight fe et (8 ') southwest of a manhole lo cated nineteen feet
(19') south east of the northeast comer of Lot 28 , Block 6, Skerritt's Third Filing.
1. In granting this License. the City reserves the right to make full use of the property
involved as may be necessary or convenient in the operation of the City and the City retains all
right to operate, mainrain , install. repair. remove or relocate any of its facilities located within the
City 's property at any time and in such a manner as it deems necessary or convenient . In the
event Licensee's installations should int erfere with the City's use or operation of its property, at
any time hereafter. Licensee shall. upon request by the City and at Licensee's sole expense,
immediatel y relocate, rearrange or remove it s installation so as not to interfere with any such City
use and to remove the installation of Licensee when necessary or convenient for the City , its
successors or assigns.
2, The City shall have rhe right to maintain , install. repair. remove or relocate the City Ditch
or any other of its facilities or installations within the City 's rights-of-way , at any time and in
such manner as the City deems necessary or convenient. The City reserves the exclusive right to
control all easements and installations.
3. The rights and privileges granted in this License shall be subject to prior agreements,
licenses and/or grants , recorded or unrecorded, and it shall be the Licensee's sole responsibility to
determine the existence of said documents or conflicting uses or installations .
4. The Licensee shall have the right to maintain the above described parcel, including, but
not limited to, planting and trimming grass and/or bushes, fertilization and irrigation and
removal of trash and brush.
5. Access to the parcel by City personnel must be maintained by Licensee for inspection and
maintenance.
··.·r .. ,,_ .. ,_· ·.:;
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6. No construction shall be allowed on this parcel without express written permission from
the City.
7. Upon abandonment of any right or privilege herein granted, the right of Licensee to that
extent shall terminate, but its obligation to indemnify and save harmless the City, its officers and
employees, shall not terminate in any event
8. The rights granted Licensee hereunder may not be assigned without the written consent
of the City .
9. Licensee shall comply with all applicable laws and ordinances and all rules, regulations
and requirements of any environmental standards and conditions of the premises. If, as a result of
Licensee's occupancy of the premises and its operation hereunder, any such law, ordinance, rule
or regulation is violated, Licensee shall protect, save harmless, defend and indemnify City from
and against any penalties, fines, costs and expenses, including legal fees and court costs incurred
by City , caused by, resulting from, or connected with such violation or violations.
In granting the above authorization, City reserves the right to make full use of the
property involved as may be necessary or convenient in the operation of the water works plant
and system under control of City .
IN WITNESS WHEREOF this instrumenr has been executed as of the day and year first
above written .
Approved:
Steward Fonda
CITY OF ENGLEWOOD , COLORADO
Acting through and by it
Water and Sewer Board
Chairman
LICENSEE :
~([2~ dith A. Harris
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Englewood City Ditch
[South Bannock StreetJ
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ENGINEERING PROPOSAL FOR THE ALLEN Fil TER PLANT WASH WATER PUMP SYSTEM IMPROVEMENTS
FIRM TOTAL ENGINEERING PROJECT COST PROJECT TYPE OF PUMPS WET WELL
COST ESTIMATE ENGINEER PROPOSED MODIFICATION
lntegra Engineering No Proposal $---Mike Lutz
Camp Dresser & $61,500 include $200,000 to $250 ,000 Steve Price Subersible Flygt Fill in sump area
McKee, Inc. electrical engineering incl. Pumps/mech/ 303 -635-1220 type pump Install new piping
controls/elec . Convert existing
bldg to storage
or meter maint.
Locate pumps on
SE & SW corners
of wet wall.
Access to pumps .
Grate on hatch .
Tetra-Tech RMC Design & Bid $225,000 to $300,000 Timothy Bakehouse Submersible Flygt Recessed lmpellar
$29,000 to $37,000 303 -7 41 -6000 type pump Vortex pumps
Constr. Phase -$14,500 2 types submers.
Total $43,500 to $51,500 & vertical line
shed. Tank roof
stuctural modif.
needed . Study
best pump for
application
Brown & Caldwell $123,208 includes $402 ,655 with Sean O'Connell Vertical turbine Large opening in
Engineering construction phase contingencies 303-239-5400 solids handling or slab . Additional
self priming solids reinforcement.
handling
larger opening -
add reinf. Modif.
exist. Pumphouse
Carollo Engineering Not to exceed $50,000 $75 ,000 for pumps -Jean -Marc Petit Submersible Reinforce opening
Assist Plant employees sub . No estimate on 303 -635-1220 Centrifugal or civil, structural
Tom B . various other work -Vertical Turbine mechanical crane
Construction phase $115 ,000 -$120,000 Solids Handling hoist. New
V .T . Pump elec. Discharge
piping .
DENVER \'YATER
1600 West12th Avenue• Denve r, Colorado 80204-3412
Phone 303-628-6000 • Fax No. 30 3-628-6199
June 17, 2004
Mr. Stu Fonda
City of Englewood
3400 S. Elati
Englewood, CO 80110
RE: 2003 Drought and Weather Modification Program
Dear Mr. Fonda,
A TT. 5
Thank you for Englewood's participation of $3,200 in the Weather Modification Program
this year. To keep you informed about the progress of the program, we 've enclosed the
report received from Western Weather Consultants, LLC with their review of the impact
of the November 2003 to March 2004 Seeding Program.
If you have any questions or comments concerning this report please contact Jon D ie bel,
Director of Engineering , at 303-628-6611.
Sincerely ,
o//~./
Cheryl L. Ward
Supervisor of Accounts Receivable
CONSERVE
::·-..:-.-.. -~ ....... -·-··--·····.·. ·. --·-·----· ···---------·-·--···-------------
. ' ' ' .
Summary of Winter Season 2003-2004 Seeding Programs by
Western Weather Consultants in the Central Colorado Mtns.
Denver Water Program Target Areas
Nov. 1, 2003 to Feb. 10, 2004 -102 Days Dillon Res. -333 Sq. Mi. X 1.15"
For Lwr. Blue & Wm. Fk. Riv. Bsn./Gore Rg Moffat Div. -125 Sq. Mi. X 1.30"
Nov. 1, 2003 to Mar. 31 72004 -152 Days Gr. Mtn. Res. -140 Sq. Mi. X 0.85"
For Up. Blue & So. Platte Riv. Bas'\is .~a . Uppr. Wm. Fk. Res. -150 Sq. Mi. X 1.00''
.29 Seeding Events -77 Calendar Days S. Platte RJ Clr .. C~.-750 Sq·. Mi. X 0.~0":
14,768.00 Seeding Hours Gore Rg!Lwr Cofo. R.-175 Sq. Mi. X LIO"
Total Area -1,673 Sq. Mi.
Total Program Cost -$400,000 Est. of Total Water Increase -85,800AF
-·~·-·
Upper Arkansas Program Target Areas 9
Nov. 16, 2003 to Feb. 29, 2004 -106 Days Ark. Abv Natbrop -700 Sq. Mi. X 0.75"
27 Seeding Events -73 Calendar Days W. Slope Div. -175 Sq. Mi. X 0.85
5,294.25 Seeding Hours Total Area -875 Sq. Mi.
Total Program Cost -$124.605 Est. of Total Water Increase -36.000 AF -...; ,
Vail/Beaver Creek Program
Nov. 1, 2003 to Feb. 14, 2004 -106 Days
24 Seeding Events -57 Calendar Days
3,613.50 Seeding Hours
Target Area .
Eagle R. Abv. Avon -250 Sq. lVIi. X 1.1 O"
Total Program Cost -$179,349 Est. of Total Water Increase -14. 700 AF
Total Seeding in the Central Colorado Mtns. -23,675.75 hours
Total Area Seeded -2,798 Sq. Mi.
Estimated Total Increase of Water in Snowpack-136,500 AF
_,. .
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Firehouse.com Article: News: Fire At Water Treatment Plant Evacuates Sun Lakes, ATT. 0
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Updated: 06-10-2004 09 :24:18 AM
Fire At Water Treatment Plant
Evacuates Sun Lakes, Arizona
Residents
Associated Press
MESA, Ariz . (AP) --About 200 people were evacuated from their Sun Lakes
homes as smoke possibly fueled by hazardous chemicals billowed from the roof
of a nearby water treatment plant.
The blaze at Pima Utilities started Wednesday afternoon in an area that treats
wastewater with chemicals, such as chlorine, for the retirement community, fire
officials said.
About four or five other hazardous chemicals could have been in the area,
prompting emergency crews to evacuate all homes within a half mile of the
plant.
Homeowners were notifi ed by an automated telephone call. Residents were
allowed back i n the i r homes by nightfall.
Sun Lakes Fire Chief Richard Pawluk said the threat of contamination was quickly
dispelled by a stiff wind.
Investigators were gathering air and water samples to determine if any
poisonous chemicals were involved.
Pawluk said the chemical blaze at the plant, which serves Sun Lakes' 16,000
residents, did not affect the drinking water.
Information from East Valley Tribune/Scottsdale Tribune
L
http :/ I ems .firehouse. com/ content/ article/ article.j sp ?sectionld=46&id= 3148 7 6/10/2 004
·:j
Date
July 19, 2004
INITIATED BY
Utilities Department
ATT. 7
COUNCIL COMMUNICATION
Agenda Item Subject
Water Wasting Ordinance
12-1A-7: C
STAFF SOURCE
Stewart H. Fonda, Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
None.
RECOMMENDED ACTION
The Englewood Water and Sewer Board recommended Council approval at their July 13,
2004 meeting of the Water Wasting Ordinance 12-1A-7: C.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Upon occasion, the Utilities Department encounters residents who continue to waste water
after repeated warnings. The Water Board is recommending the following ordinance to
Council; in all cases a warning will first be issued, the next time a $25.00 fine will be charged
to the customer's account. For the third offence, a $75.00 fine shall be charged and the water
will be turned off and left off until the fine and turn-off charges are paid. If the offending
customer is on a flat-rate billing schedule, at the second offence they shall be required to
transfer to a water meter.
This ordinance revision will be under "Municipal Code 12-1A-7: Unauthorized Use, Waste of
Water."
FINANCIAL IMPACT
A second offense fine of $25.00 will be assessed, the third offense is a $75.00 fine.
LIST OF ATTACHMENTS
Ordinance
12-lA-7: Unauthorized Use, Waste of Water.
A. Unauthorized Use. Any unauthorized use of water supplied by the City shall be
paid for at the same rate as if the same had been authorized, together with the cost
incurred by the City in discovering and eliminating the unauthorized use. Such payment
shall not in any way affect any liability or penalty which may be imposed for such
unauthorized use.
B. Waste. Water shall be used only for beneficial purposes and shall never be wasted.
Water shall not be left running to keep pipes from freezing. Water for irrigation of lawns
shall only be used during the hours and in the manner specified by the City Manager or
designee. No spray or sprinkler shall be placed in a position to throw water on a public
walk, driveway, street or alley while irrigating adjacent areas, except insofar as may be
absolutely necessary.
C. PENAL TIES FOR WASTE OF WATER SHALL BE AS FOLLOWS:
1. IN ALL CASES, AW ARNING SHALL FIRST BE ISSUED TO THE
PROPERTY OR RESIDENT EITHER BY PERSONAL CONTACT OR BY
LEA YING A NOTICE.
2. FOR A SECOND OFFENCE, A FINE OF TWENTY FIVE DOLLARS
($25.00) SHALL BE CHARGED TO THE CUSTOMER'S ACCOUNT.
3. FOR THE THIRD OFFENCE, A FINE OF SEVENTY FIVE DOLLARS
($75.00) SHALL BE CHARGED TO THE CUSTOIVIER'S ACCOUNT AND THE
WATER SHALL BE TURNED OFF AND LEFT OFF UNTIL THE FINE AND
TURN OFF CHARGE ARE PAID.
4. IF THE OFFENDING CUSTOMER IS ON A FLAT RATE BILLING
SCHEDULE, AT THE SECOND OFFENCE, THEY SHALL BE REQUIRED TO
TRAl~SFER TO AW ATER METER.
(Code 1985, § 12-lA-7; Ord. 00-7, § 171, 3-6-00)
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CDM
CONFIDENTIAL INFORMATION
FURTHER DISTRIBUTION OR COPYING
IS STRICTLY PROHIBITED
Appendix F
Personnel Assets
F.1 Summary of Findings and Observations
Table F-1 summarizes findings for the Personnel Assets category. Information from
personnel interviews and recommendations to improve personnel policies have also
been included.
F.2 Personnel Interviews
On February 5 and 11, 2004, personnel from the Englewood Utilities Department were
interviewed to discuss the security and vulnerability of their assets.
Personnel interviewed included employees from all positions related to water supply,
treatment, distribution, and management. During the interviews, personnel were
advised that the interviews were confidential in nature, and that points discussed
would not be directed back to any one individual.
The following lists the concerns pertaining to the security of Englewood assets,
categorized by the Water Treatment Plant, Source of Supply and Distribution System
Operations, and General security matters.
Water Treatment Plant
• The constructed generator will provide required backup to stay in service.
• Doors to the plant should be locked at all times.
• Install key pads or card readers on the WTP's doors for added convenience, which
would ensure all doors would remain locked at all times .
• Have two people at the plant t all times . Does not necessarily have to be two
operators.
• Require WTP employees to wear City uniforms for identification purposes.
• The camera at the gate to the plant does not allow for identification of features.
There is even less visibility from the camera at night.
• Have a camera capable of getting photographs of the vehicles coming in .
• The electric gate should be disarmed after hours.
• When the gate is locked, the call button does not work, and should be fixed so that
it does.
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Appendix F
Personnel Assets
• The security codes for the gate need to be changed and old ones removed.
Personnel should have their own code for access.
• An alarm/sensor at the gate could notify operators that the gate has been opened
and someone is entering the facility.
• Operators cannot be confined to the control room, consequently any alarms need to
enunciate or turn on a light in other areas of the plant. The alarm horn in place is
not used as it is too loud and always turned off.
• Phones are needed in the flocculation/sedimentation building.
• Phones are needed in the downstairs pump room of the plant.
• During filter backwash, the phone in the filter area cannot be heard.
• Place a guard shack near the gate of plant for deterrence affect. Could be
unmanned with dark windows.
• Have a radio log at control room, require periodic contact with control room,
especially after hours, and log in contacts.
• Visitors to the treatment plant should sign in.
• Computers at the plant are susceptible to intrusions such as spy web.
• A Nextel phone for the on-call employee, supervisor, and operator on duty would
increase communications and security.
• The clearwell at the plant needs a surveillance camera focused on it, and alarms.
• Install surveillance cameras at all vulnerable areas of the WTP.
Source of Supply and Distribution System Operations
• Secure water rights contracts are a critical asset. Englewood has senior water rights
in a diverse and extensive portfolio.
• Locks for the distribution system have been in use for at least 30 years, and
consequently keys for the locks are unaccounted for. Acquire new locks for the
entire district.
• Have 3 or 4 sets of padlocks and rotate locks periodically, collecting and
redistributing all keys each time.
• Use separate padlocks for contractors as a gang lock during construction.
• Due to many false alarms, the motion detector alarms in place are usually ignored.
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Appendix F
Personnel Assets
• All vault covers should be alarmed to prevent contamination.
• Prior to adding alarms, the hatch covers themselves should be updated (in design
for overheads).
• Alarms coming from tanks (assuming contact alarms that rarely have false alarms)
should be on a separate system from other alarms for increased alert.
• Loss of the Zuni tower would cripple communications for the fire and police.
• When standby personnel are called out, they should check in with the control
room, advise their location, and when they finish. The control room should
periodically check on them.
• The overhead tanks are the most vulnerable asset.
• Try downward lights at the overheads instead of flooding lights to increase security
and appease neighborhood complaints about lighting.
• A lighting survey should be made of all assets to determine adequacy.
• Alarms throughout the system need to be tested periodically to determine proper
operation and emergency response time.
• Personnel are often vulnerable when responding alone to customers during the day
and during after hours emergencies. Increase personnel safety and security by
having employees travel in pairs to unsafe or uncertain situations.
• Contamination from a substance such as diesel fuel or gasoline, would be easier,
more probable, initiate fear in customers, and potentially be difficult to clean /
remove than chemical/ poison contamination.
• The hydrant fill stations will reduce vulnerability from hydrant damage and
acciaental or intentional contamination.
• Install surveillance cameras at all vulnerable areas of the WTP.
General
• One of the most efficient and effective ways to increase Englewood's security is
increased awareness on communication.
• The utility should limit the information that it provides to the general public.
• Provide education to personnel on what to do if a threat, contamination, or other
emergency occurs.
• The Englewood Police will support security efforts of the water utility.
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AppendixF
Personnel Assets
• Contact the Englewood Police to set up a show and tell at critical assets for police to
become familiar with the assets . ·
• Many assets have citizens in the area that call in when problems arise.
• Liaison needs to occur with all the police departments that respond to Englewood's
Utilities asse ts, not just Englewood Police .
• Reporting protocol with police should be established when they respond to alarms
or calls. ··
• In general, personnel w ere receptive to increased security measures even if it
increases inconv enience .
F.3 Procedure and Policy Improvements
After review ing the procedures, policies, and other security documentation described
in Appendix B, it w as determined that adding the following suggestions could
improv e the existing policies. While these recommendations might not physically
improv e the w orkplace safe ty or security, if implemented these issues should
intangibly reduce potential threats .
Job Descriptions
• Include security rel a ted re sponsibilities in each employee's job description and the
procedures for prov iding a mor e secure District.
• Include training requirements for offsite personnel that interact with customers,
vendors, contractors, or other non-Englewood personnel to recognize and respond
to threats .
Procedures
• De v elop procedures for employees to report suspicious incidents that occur .
Neighborhood Water Watch Program
• Consider developing a formal Neighborhood Water Watch Program for citizens
living near critical assets.
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Memorandum
To : Stu Fonda, Director of Utilities
From: Al Garcia, Industrial Pretreatment Administrator /)\6
Date/Time : August 5, 2004@ 1200
RE: Status Update on Mile High Powder Coatings
4275 S. Navajo
Englewood, CO 80110
1.0 Background
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Mile High Powder Coatings has a Zero Discharge Permit that specifically prohibits the discharge of any
process wastewaters. The inspection was performed in response to an Incident Report that was filed by
Englewood Fire Rescue on 8/2 /04. The incident involved the discharge of process wastewaters from the
Mile High Powder Coatings facility to the storm sewer.
2.0 Incident Report
According to the information in the Incident Report filed by Mr. John Svejcar, the dispatcher received an
odor complaint for the comer of Navajo and Quincy at 6:59 pm on 8/2/04. Englewood Fire Rescue Sq-23
responded to the call and arrived at location at 7:09 pm on 8/2/04 and began searching for the source of the
odor. Sq-23 personnel traced the odor to a hose found in the storm drain located immediately in front of
the Mile High Powder Coatings (Mile High P.C.) facility. Sq-23 traced the hose to a large plastic tank
located in the Mile High P.C. facility.
Sq-23 questioned Mile High P.C. crew that was working at the time, and were told that the tank collects
water used to clean metal parts before being coated and that when the tank fills up, approximately every
three weeks, the y empty the tank into the storm drain. Sq-23 reported that there was a very strong propane-
like odor coming from the water that was discharging into the storm sewer. Additionally, an adjoining
business owner (later identified as Mr. Joseph Mucek), told Sq-23 that this discharge from Mile High P.C.
happens occasionally. Sq-23 advised the Mile High P.C. crew to cease discharging until it could be
determined if the discharge was allowed.
3.0 Industrial Pretreatment Division Response
The Industrial Pretreatment Division is conducting an investigation into the report. The Division
interviewed Mr. John Svejcar on August 4, 2004 to gather additional information not contained in the
incident report. This morning, August 5, 2004, the Division interviewed Mr. Joseph Mucek , adjoining
business owner to Mile High PC. The initial facility inspection of Mile High PC and interview with the
owner, Mr. Duane McCall has been completed. A follow up interview with the workers at Mile High PC is
scheduled for this afternoon,
Noncompliance determinations and recommended enforcement actions will be determined after the
information is gathered and assessed.
Message
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Dennis Stowe
From: Mary Gardner
Sent: Monday , August 09 , 2004 9:07 AM
To: Al Garcia
Cc: De nnis Stowe
Subject: London Mote l
Last Friday I spoke with Nancy Reid about the London Motel . She
wanted to give heads up to the Pretreatment Division that the state
is moving forward on an enf orcernent action against the owner of the
London Motel . It sterns back to 2003 when the manager pumped raw
sewage onto the outdoor movie property next door . The owner was
taken to court by Englewood (fined about $50) and ordered by the
state to remove the soil and replace it with new soil and to replace
the lift station .
In the meantime the owner told the state he did it , then proceeded to
sell the motel under false pretenses . That as ide , the state found
out the lift station was never replaced so they're going after the
new owner to do the work now .
That 's all I know . You can keep updated by talking with Nancy Reid .
Mary
Mary E . Gardner
Regulatory Programs Administrator
Littleton/Englewood Wastewater Treatment Plant
2900 S. Platte River Drive
Englewood , CO 80110
PH: 303-762-2605
Fax: 303 -762 -2 620
mgardner@englewoodgov .org
R/Q/?004