HomeMy WebLinkAbout2008-10-14 WSB AGENDAWATER & SEWER BOARD
AGENDA
Tuesday, October 14, 2008
5:00 P.M.
COMMUNITY DEVELOPMENT CONFERENCE ROOM
1. MINUTES OF THE SEPTEMBER 23, 2008 MEETING AND PHONE VOTE
OF SEPT. 26 , 2008. (ATT . 1)
2. GUEST: DAVID HILL & JOHN BANASHEK -WATER ATTORNEYS FOR
ENGLEWOOD .
3. WATER AND SEWER RATE INCREASES. (ATT. 2)
4 ARTICLE-"DENVER WATER HIKE 7.5 PERCENT" FROM SEPT. 25, 2008
ROCKY MOUNTAIN NEWS . (ATT. 3)
5. BOARD COMMISSION INTERVIEW PROCESS. (ATT. 4)
6. OTHER.
WATER AND SEWER BOARD
PHONE VOTE
SEPTEMBER 26, 2008
ATT.1
The Englewood Water and Sewer Board received the minutes of the September 23, 2008
Water and Sewer Board meeting .
Mr. Woodward moved:
Mr. Wiggins seconded:
Ayes:
Members not reached:
Nays:
Motion carried .
To recommend approval of the September
23 , 2008 Water and Sewer Board minutes .
Woodward, Wiggins, Oakley, Bums,
Habenicht, Clark
Higday, Cassidy, Moore
None
The next meeting will be held October 14, 2008 at 5 :00 p.m.
Respectfully submitted,
Cathy Burrage
Recording Secretary
WATER AND SEWER BOARD
MINUTES
September 23, 2008
The meeting was called to order at 5:07 p.m.
Members present:
Members absent:
Also present:
Burns, Moore, Cassidy, Wiggins,
Woodward, Oakley, Habenicht
Clark, Higday
Stewart Fonda, Director of Utilities
1. MINUTES OF THE AUGUST 12, 2008 MEETING.
The Englewood Water and Sewer Board approved the August 12, 2008 meeting minutes
as amended.
Mr. Wiggins moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To approve the minutes of the August 12,
2008 Water and Sewer Board meeting as
amended.
Bums, Moore, Cassidy, Wiggins,
Woodward, Oakley, Habenicht
None
Clark, Higday
2. UNION AVENUE WATER MAIN REHABILITATION BID.
The 16" water main on West Union A venue between S. Santa Fe Drive and the S. Platte
River has experienced numerous leaks over the past ten years and is past its useful life.
This water main is a vital link for the Englewood water distribution system , being it is the
largest of three mains crossing the South Platte River, serving customers on the west side
of the Platte . Loss of this water main would significantly impact the entire water
distribution system west of the Platte River.
The Utilities Department determined that a no-dig main rehabilitation was necessary due
to the high volume of truck traffic and a number of businesses along W . Union Ave.
Waste Management and a local concrete plant access their businesses from Union
A venue. Trenchless rehabilitation will be the least disruptive and allow businesses to
remain operating.
The project involves in situ repair approximately 1400 feet of 16" schedule 20 steel water
main with 5/16 " thick wall. A bypass piping system will provide service to effected
customers during construction , along with traffic control, asphalt and concrete removal
and replacement.
A bid opening was held September 18 , 2008 and only one bid was received from
Insituform Tech in the amount of $414,000.00. The other companies that picked up bid
packages considered the job either too big for their company or not economically feasible.
The bid was reviewed by the Utilities Engineer and deemed acceptable.
Mr. Bums moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To recommend Council approval of the
Union A venue Water Main Rehabilitation
Project bid to Insituform Tech. Inc. in the
amount of$414,100.00.
Bums , Moore, Cassidy, Wiggins ,
Woodward, Oakley, Habenicht
None
Clark, Higday
3. ARTICLE-"THE FUTURE LOOKS BRIGHT."
The Board received a copy of an article, "The Future Looks Bright," from the WE & T
Magazine. The article discusses the rapidly growing field of ultraviolet irradiation (UV)
technology. The market for UV technology is expected to grow to $900 million by 2010.
Stu noted that, that per an EPA mandate, the Allen Filter Plant will have to have their UV
system operating by 2013, with a pilot program beginning in 2010.
4 . WATER RIGHTS UPDATE FROM DAVID HILL DATED JUNE 6, JULY 10
AND SEPT. 10, 2008.
The Board received from David Hill, Englewood's Water Attorney, water rights updates
dated June 6 , 2008, July 10, 2008 and Sept. 10, 2008. Stu discussed developments in
water litigation cases in which Englewood is involved.
5. WATER RATE INCREASES.
The Board received a copy of a demonstration of rate increases for the Water Enterprise
Fund. John Gallagher of Red Oak Consulting has been retained to study potential water
and sewer rate increases .
6. PENN STATE PUBLIC BROADCASTING -THE STORY OF OUR WATER
INFRASTRUCTURE.
The Board received notice of a new documentary titled, Liquid Assets: The Story of Our
Water Infrastructure that will air on PBS stations beginning October 1, 2008 .
The Board adjourned at 6:00 p.m.
The next Englewood Water and Sewer Board will be held Tuesday, October 14, 2008 at
5:00 p.m. in the Community Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary
Date
October20, 2008
INITIATED BY
COUNCIL COMMUNICATION
Agenda Item
STAFF SOURCE
Subject
Gauging Stations at Union Avenue
& L/EWWTP
Utilities Department/Littleton/Englewood Wastewater
Treatment Plant
Stewart H. Fonda, Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council action of Ord inance Number 5 , series of 1999 , approving the prior Joint Funding Agreement.
Council action of Ordinance Number_, Series of 2001 , approving the Joint Funding Agreement for five additiona l
one year periods .
RECOMMENDED ACTION
The recommended action is to approve by Ordinance the renewal of an Intergovernmental Agreement fo r Joint
Funding between the City of Englewood and the U.S. Geological Survey for two Gauging Stations and to authorize
the Director of Utilities to execute the agreement and further extend the agreement for five additional one year
periods.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
In cooperation with the U .S.G .S . and Urb!:!n Drainage, the City of Englewood contributes to the cost of maintaining
the flow gauge at Union Avenue and the flow gauge and water quality monitor at the Littleton/Englewood
Wastewater Treatment Plant. The Utilities Department contributes funding for the Un ion Avenue gaging station
and the Littleton/Englewood Wastewater Treatment Plant contributes fundin for the gaging station located at the
Littleton/Englewood Wastewater Treatment Plant.
Information from this equipment is used to make calls for water releases from Chatfield to maintain necessary
levels at the Union Avenue reservoir and determine state water quality permit requirements for the
Littleton/Englewood Wastewater Treatment Plant.
FINANCIAL IMPACT
The Englewood Utilities Department cost of funding the Union Avenue station is $9,620 .
The Littleton/Englewood cost of funding the South Platte River at Englewood station is $4,240 .
The budgeted 2009 costs are shared by the City of Englewood , the U.S.G .S ., Urban Drainage, and the City of
Littleton . The City of Englewood 's cost of $4,240 is approximately 30% of the total.
The funds are contained in the 2009 budgets .
LIST OF ATTACHMENTS
U.S .G.S. Joint Funding Agreement
United States Department of the Interior
IN REPLY REFER TO :
Mr. Stewart Fonda
Director of Utilities
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
Attn : Chris Heelis
Dear Mr. Fonda :
U.S . GEOLOGICAL SURVEY
B ox 25046 M .S .
Den ver Federal Center
Denver, Co lorado 80225
August27 ,2008
Enclosed are two originals of a Joint Funding Agreement (JFA) between the City of Englewood and the
U .S. Geological Survey for the period October 1, 2008 , to September 30, 2009 . The agreement covers
the operation and maintenance of streamflow and water-quality stations in the South Platte River basin
(see enclosed funding summary) and is in the amount of $51 , 115--$31,320 provided by the City of
Englewood, and $19,795 provided in Federal Matching Funds by the U.S. Geological Survey.
Please note that we have implemented the Prioritization Plan for Cooperatively Funded Streamgages in
Colorado . In accordance with the Prioritization Plan , the ranking of the gages covered by this agreement
is "Medium" and "High" and Federal Matching Funds have been applied accordingly .
Work performed with funds from this agreement will be conducted on a fixed-price basis. The results of all
work under this agreement will be available for publication by the U.S . Geological Survey. If the
agreement is satisfactory, please sign both copies; keep one for your files; and return the remaining one
to this office.
USGS policy requires us to obtain approval from our Regional Director to conduct work without a signed
agreement. To assist us in complying with this policy , we request that you return the signed agreement
by November 1. We appreciate whatever special effort you and others in your organization will make to
respond to this request. If you have questions or concerns with regards to any aspect of the JFA please
contact me at 303-236-4882 x290 or Greg O'Neill at 303-236-4882 x284 .
Sincerely ,
Michael E. Lewis
Associate Director, Hydrologic Data
USGS, Colorado Water Science Center
·-Fo rm 9-1366
(Oct. 2005)
U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
FOR WATER RESOURCES INVESTIGATIONS
Customer No:C0108
Agm No:09C4C00900400000
Project No:
TIN #:8460000583
Fixed Cost Agreement [!]Yes 0No
THIS AGREEMENT is entered into as of the 1st day of October, 2008 by the LJ_S. GEOLOGICAL SURVEY, UNITED STATES
DEPARTMENT OF THE INTERIOR, party of the first part, and City of Englewood, party of the second part.
1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall
be maintained in cooperation for the operation and maintenance of streamflow and water-quality stations in the South Platte
River basin, hereinafter called the program . The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC 50b.
2 . The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this
program . 2(b) includes In-Kind Services in the amount of $0.00.
(a) $19,795.00
(b) $31,320.00
Unmatched $11,525.00
by the party of the first part during the period
October 1, 2008 to September 30, 2009
by the party of the second part during the period
October 1, 2008 to September 30, 2009
(c) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual
agreement and set forth in an exchange of letters between the parties .
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party .
4 . The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized
representative of the party of the first part .
5 . The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized
representatives. The methods employed in the field and office shall be those adopted by the party of the first part to ensure the required
standards of accuracy subject to modification by mutual agreement.
6. During the course of this program , all field and analytical work of either party pertaining to this program shall be open to the inspection
of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon
60 days written notice to the other party.
7 . The original records resulting from this program will be depostted in the office of origin of those records. Upon request, copies of the original
records will be provided to the office of the other party.
8 . The maps , records or reports resulting from this program shall be made available to the public as promptly as possible . The maps , records
or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the
results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at
cost , impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or
reports published by either party shall contain a statement of the cooperative relations between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (Form Dl-1040). Billing documents are to be rendered quarterly.
Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate
for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File 8-
212222 , August23, 1983 .).
USGS Point of Contact
Name : Greg O'Ne ill
Address : PO Box .25046, MS 415 , DFC
Denver, CO 80225
Telephone : 303-236-4882
Email :
By Name: -;:Ja~rn~e~s;;;::;.~;:-:-~~~~-;;;--+-;;::;:=
A-Ji~ A Director
~~~~~~~~~~~~-
Name:
Title:
Date
Date
Customer Potnrof co.ntact ...
' Name : Stewart Fonda
Address : 1000 Englewood Pkv.y
Englewood, CO 80110
Telephone :
Email :
By~~~~~~~~~~~~-Date
Name :
Title:
By ~~~~~~~~~~~~-Date
Name :
Title :
COUNCIL COMMUNICATION
Date Agenda Item
November 3, 2008
STAFF SOURCE
ATT.2
Subject
Resolution for Water Rate
Increase
INITIATED BY
Utilities Department Stewart H. Fonda, Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council approved rate increases in 1996, 2003 and 2004 to provide revenues to finance capital
improvements, fund daily operations, satisfy bond covenants and maintain adequate reserves.
RECOMMENDED ACTION
The Englewood Water and Sewer Board recommended, at their October 14, 2008 meeting, Council
approval of the proposed resolution . The increase in water service charges will be 7% in 2009, 7% in
2010 and 'X% in 2011 effective January 1, 2009.
(.;,
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The proposed water rate increase is deemed necessary to cover increasing expenses due to inflation
and capital improvements. Capital items include rebuilding the Allen Plant roof, modifying the
overhead storage reservoirs piping system, City Ditch piping and rebuilding some major transmission
mains in the distribution system . The Utility will also be required to install an ultraviolet disinfection
system at the Allen Plant by the end of 2013 to meet Federal regulations governing cyst removal.
The Allen Plant roof is 30 years old and needs to be replaced. The existing tar/rock roof has exceeded
its life expectancy and repairs are no longer adequate . The existing piping and valving at the 2 ea. 3-
million gallon tanks need to be modified to provide adequate pumping hydraulics and allow them to be
isolated for repairs. The City Ditch is experiencing bank erosion in several locations and will cause
property damage if not stabilized. Using main break records, quality complaints and fire flow
information it was determined that various 4" unlined cast iron water mains have leaks or have
obstructions due to turburculates, causing flow restrictions and need to be replaced.
Additional capital projects include rebuilding the 16" W . Union Ave. water transmission main, rebuilding
the 18" water transmission main in front of Swedish Medical Center from Lincoln to Clarkson Streets
and providing surface preparation and painting of the Zuni and Sherman elevated storage tanks. 300'
of the 30" Mclellan tunnel pipe will also be repainted as part of this painting project.
The attached report and cash flow show that recommended increases in revenues adequately fund the
operation and maintenance of the system as well as the capital requirements of the system while
providing required bond coverage and maintaining adequate reserves.
FINANCIAL IMPACT [p<fo -~
\/
It is recommended that rate increases of 7% be made effective January 1, 2009, 2010 and 2011.
LIST OF ATTACHMENTS
1. Resolution
2 . Cash Flow
WATER UTILITY REVENUE
REPORT
The Englewood Water Utility does not operate to make a profit. Therefore, customers
are only charged what is necessary to meet operating and capital costs of the utility. The
utility only provides basic water service and does not generally sponsor projects which
are not immediately necessary to providing basic service. The service provided has been
one of the best in the front range area. There have been no mandatory water restrictions
and no penalty surcharges during periods of drought.
Englewood's source water, however, is one of the most difficult to treat; and its treatment
process, which utilizes activated carbon filtration , is one of the most advanced in the
state. When flows from Chatfield Reservoir are shut off, the source water is a combina-
tion of upstream sewerage plant discharge and contaminated urban runoff.
At these times it is also high in hardness and manganese which are difficult to deal with .
Even under these circumstances, Englewood's water rates are currently one of the lowest
in the metro area. If Englewood did not have long-term contracts to lease its excess wa-
ter to Highlands Ranch, however, the water rates would be approximately 30% higher.
This report presents the results of an analysis which determines the revenue increases
necessary to operate the system and to construct necessary capital improvements for the
next five years. The proposed major capital projects for the next three to five years in-
clude rebuilding the Allen Plant roof, modifying the overhead storage reservoirs piping
system and replacing some major transmission mains in the distribution system. Addi-
tionally an ultraviolet disinfection system must be installed at the Allen Plant by the end
of 2013 to meet new regulations governing cyst removal.
The attached cash flow model shows the need for revenue increases of 7% for 2009 and
2010 and revenue increases of 6% for 2011, 2012, 2013 and 2014. These increases main-
tain revenues that are 110% more than debt service after paying operation and mainte-
nance expenses. The revenues must also maintain a debt service reserve. Should the
coverage requirements not be met, an independent rate analyst must determine the in-
creases in revenues needed to meet the coverage requirement in the following year.
The cash flow model assumes inflationary increases of 6% per year for operation and
maintenance expenses. The 2009 operation and maintenance expenses, however, are
only 1 % above actual expenses for 2007 . This is primarily due to the completion of ex-
pensive water rights litigation which ended in 2008.
It should be noted that there is very little effect on revenues required if the capital pro-
jects are not built. If not constructed, a 6% increase would be required in 2009 and 2010
instead of the 7% increases shown for those years. The small difference is due to the use
of bonds to spread the costs over 20 years. This results in a small increase in revenues to
cover the debt service.
It should be noted that an inflation rate of 4% per year instead of 6% per year has a minor
impact on the revenues required. An increase of 5% would be needed in 2011 and 2012
and increases of 3% would be needed in 2013 and 2014 .
It appears that increases in 2009, 2010 and 2011 could be passed allowing construction of
all projects except the Allen Plant roof and the ultraviolet disinfection system. It would
be prudent to wait until 2011 to determine future costs for those projects after the results
of pilot tests are completed and more accurate assessments of the costs can be made. It
should be noted that adjustments could be made in 2010 or 2011 if the actual numbers are
significantly different than those assumed in the cash flow.
If a three-year program is approved bonds can be issued for all projects except the roof
repair and the ultraviolet disinfection. Bonds for that project could be issued in 2011 or
2012 when costs estimates will be more accurate.
It should be noted that the Water Utility can issue general obligation bonds based on a
vote which passed November 4, 1999. While the City pledges its full faith and credit if
the bonds are issued, it is not expected that any source other than revenues of the Water
Fund would be used for repayment.
ALLEN PLANT
PERSONNEL STAFFING LEVEL
There are 15 full time individuals at the Allen Plant. During the summer a seasonal em-
ployee is hired to cut weeds and assist the water resource technicians. Three of the four
night shifts have only one plant operator on duty. Increased security upgrades are being
implemented and presently we plan to continue with the current night shift schedules.
In the next five years approximately five senior employees will be retiring from the Allen
Plant. The Allen Plant is committed to an apprentice operator training program in order
to have operators progress through the State Certification Program and be fully trained to
succeed the current operational staff. New regulatory requirements may dictate increased
analytical testing which will increase laboratory testing expenses. Overtime and standby
expenses increase as employee's salaries increase and existing staff accumulate more
leave.
At the present time, we don't forecast the need for additional staff, but when the new Ul-
tra-Violet disinfection system is installed by 2013 an additional operator may be needed.
Currently the operators double as maintenance personnel, lab tech, sample takers, water
rights accountants and equipment techs. This reduces the overall personnel requirements
of the facility.
I.
DISTRIBUTION/COLLECTION SYSTEM
PERSONNEL STAFFING LEVEL
The Distribution/Collection System divisions have a total of thirteen employees including
one supervisor who also manages repairs and cleaning of the stormwater system.
The Water Distribution crew is defined by the number of personnel required to repair a
water main break -six if the excavation is shallow, seven if shoring is required. One em-
ployee is a locate specialist who locates water main, sewer mains and stormwater lines.
Locate calls are averaging nearly 1200 per year. The crew is also responsible for installa-
tion of new mains, service line replacements, meter pit installations, hydrant mainte-
nance, flushing and valve maintenance.
The collection crew has four employees which are responsible for cleaning all sewer
mains each year and manhole repairs, as needed. Two of these employees also maintain
the stormwater system as needed which includes cleaning the mains and inlets.
All staff is cross-trained and is capable of working in both divisions when needed. State
requirements mandate all staff members to be certified operators of the distribution and
collection systems.
Overtime is paid when main breaks occur, sewer backups or maintenance in high-traffic
areas is needed. Because all the staff is cross-trained in both divisions, less staff is re-
quired in either division.
WATER ADMINISTRATION
PERSONNEL STAFFING LEVEL
Of the fourteen employees in the Utilities Department Administrative Division, 6.1
FTE's (full time equivalents) are paid for with Water Enterprise funds. The rest are paid
for primarily by the Sewer Enterprise Fund. In the last few years , and since the advent of
CIS Infinity (the billing and customer information system), adjustments have been made
to the funding of some positions to more accurately charge the Water fund for employee
time spent working on its issues. No new positions have been added.
The number of Water Fund positions has remained constant even through the number of
metered water accounts has increased since 1987 from about 2,800 to approximately
8,300 in 2008. In 1988 Water Department employees obtained 9,920 water meter read-
ings . In 2007 33 ,275 meter readings were taken . Water accounts now total about 10,800.
Water fund employees are responsible for meter reading, meter maintenance, conversion
of meters to and operation of the Itron radio frequency meter reading system, the back-
flow prevention program, answering customer service calls, taking final meter reading,
delinquent accounts collection field activities, responding to emergency calls and sharing
in the operation of crs Infinity.
Over the years , the division's programs have been sized to fit staffing levels while still
maintaining maximum efficiency. However, these staff levels do not allow the estab-
lishment of other programs that would increase efficiency. As examples, a consistent and
meaningful meter testing program is not practicable, and some of the features of crs In-
finity are not fully utilized .
Staffing levels in the Administration division provide for the efficient operation of the
necessary programs in their current configuration. To reduce staff levels would jeopard-
ize the efficiency and effectiveness of our programs.
2009
Major
Major
Major
Major
Major
2010
Major
Major
Major
2011
Major
Major
Major
Major
2012
Major
Major
2013
Major
Major
WATER DEPARTMENT
CAPITAL PROJECTS
2009-2013
Bank stabilization/piping City Ditch
3 million gallon tanks piping valving in lieu of
$2.5 million for 6 mg roof replacement
Sherman Tank & Zuni Tank repairs
Finish remainder of Union Ave. 16" main
Distribution system main replacement
City Ditch piping
18" water main lining at Swedish & Old Hampden
Distribution main replacement
City Ditch piping
Ultraviolet Disinfection
New roof at the Allen Filtration Plant
Distribution system main replacement
City Ditch piping
Distribution system main replacement
City ditch piping
Distribution system main replacement
$100,000
$500,000
$200,000
$500,000
$150,000
$100,000
$500,000
$150,000
$100,000
$3,500,000
$500,000
$150,000
$100,000
$150,000
$100,000
$150,000
2009
Major
Major
Major
Major
Major
2010
Major
Major
Major
2011
Major
Major
Major
Major
2012
Major
Major
2013
Major
Major
WATER DEPARTMENT
CAPITAL PROJECTS
2009-2013
Bank stabilization/piping City Ditch
3 million gallon tanks piping valving in lieu of
$2.5 million for 6 mg roofreplacement
Sherman Tank & Zuni Tank repairs
Finish remainder of Union Ave. 16" main
Distribution system main replacement
City Ditch piping
18" water main lining at Swedish & Old Hampden
Distribution main replacement
City Ditch piping
Ultraviolet Disinfection
New roof at the Allen Filtration Plant
Distribution system main replacement
City Ditch piping
Distribution system main replacement
City ditch piping
Distribution system main replacement
$100,000
$500,000
$200,000
$500,000
$150,000
$100,000
$500,000
$150,000
$100,000
$3,500,000
$500,000
$150,000
$100,000
$150,000
$100,000
$150,000
CAPITAL PROJECTS
JUSTIFICATION
2009
1601-61261
Several locations along City Ditch are experiencing bank erosion that will cause property
damage if not stabilized. The locations are:
1. 4100 block of S. Huron St.
2 . 4800 Block of S. Lipan St.
3. City Ditch bank near St. Mary's School in Littleton
Estimated total cost -$100,000
1603-61251
The existing piping and valving at the 2 ea. 3 million gallon tanks need to be modified in
order to provide adequate pumping hydraulics and allow them to be isolated for mainte-
nance and repairs. This will enable the department to postpone replacing the 6 million
gallon storage tank roof that is in failure and would cost $2.5 million to replace.
Estimated total costs -$500,000
1603-61251
The 500,000 gallon Zuni Elevated Storage Tank and the 200,000 Sherman Elevated Stor-
age Tank need painting and surface preparation. The Zuni Tank needs the interior re-
habbed and painted with some minor exterior painting. The Sherman Tanlc needs the ex-
terior painted . Also needed is the 300' 30" McLellan tunnel pipe repainted.
Estimated total cost -$250,000
1604-61262
Finish remainder of 16" W. Union Ave. water transmission main lining. Main will be
relined from S. Plate River to S. Federal Blvd. This key transmission main which pro-
vides water to the southwest area has had numerous water leaks and must be lined due to
the high volume of traffic on W . Union Ave. and the insufficient area to install a new
mam.
Estimate total costs -$500,000
1604-61262
Replace 4" unlined cast iron water mains that have leaks or have become plugged with
tuburculates causing flow restrictions. Locations of the replacements are determined by
main break records , quality complaints , fire flow information and field investigations .
Estimated annual costs -approximately $150 ,000
1601-61262
CAPITAL PROJECTS
JUSTIFICATION
2010
Ongoing piping of City Ditch-identified location is the 58" corrugated pipe that crosses
beneath W. Belleview. A liner will be installed and new headwalls constructed.
Estimated total cost -$100, 000
1604-61262
The 18" steel water main in Old Hampden near Swedish Hospital has corrosion and
needs to be relined. Again, lack of construction area necessitates the main be relined
rather than replaced .
Estimated cost -$500,000
1604-61262
The ongoing 4" water main replacement program will continue as investigations dictate.
CAPITAL PROJECTS
JUSTIFICATION
2011
1601-61261
Ongoing City Ditch piping projects as determined by field investigations.
Estimated total cost -$100 ,000
1603-61262
Ultra-Violet Disinfection at the Allen Filter Plant will begin with the design and con-
struction required to be completed by 2013 . This is an EPA requirement for our water
treatment plant to protect customers from cryptosporidium and viruses that are not disin-
fected by normal chlorine and disinfection methods .
Estimated total cost -$3 ,500,000
1603-61251
The 30-year old Allen Filter Plant roof needs to be replaced. The existing tar/rock roof
has had its life expectancy exceeded and repairs are no longer adequate.
Estimated total cost -$500,000
1604-61262
Ongoing water distribution main replacements
Estimated total cost -$150,000
CAPITAL PROJECTS
JUSTIFICATION
2012
1601-61262
Ongoing City Ditch piping and repair projects .
Estimated total cost -$100 ,000
1604-61262
Ongoing water distribution main replacements.
Estimated total cost -$150 ,000
CAPITAL PROJECTS
JUSTIFICATION
2013
1601-61262
Ongoing city ditch piping and lining.
Estimated total cost -$100,000
1604-61262
Water distribution main replacement program will continue .
Estimated total cost -$150,000
Memorandum
To: Mayor Garrett and City Council
City of Englewood
Department of Finance and
Administrative Services
From: Frank Gryglewicz, Director of Finance and Administrami'~>ep,;nee
CC: Gary Sears , City Manager
Date: October 5, 2004
Re: Information Regarding the Water Fund General Obligation Bonds
On October 18 , 2004 City Council will consider a bill for an ordinance authorizing the
issuance and sale of $3 ,075 ,000 of general obligation bonds. The proceeds of these bonds
will be used to pay for various Water Fund capital projects . This issue is being done in 2004
to take advantage of "bank qualification ." Also , there is a possibility that interest rates may
increase in the future .
The City of Englewood Charter requires a majority affirmative vote of the registered electors
to issue general obligation debt (Article X, Part Ill, Section 104). On November 4, 1999, the
registered voters of the City of Englewood approved issuance of $15.1 million in general
obligation bonds for the purchase or construction of Water System improvements and
equipment. The Water Fund did not use this authorization, as it utilized favorable borrowing
opportunities available through the Colorado Water Resources and Power Development
Authority . The authority to use this authorization is still in effect.
The City pledges its "full faith and credit" to repay these bonds , including raising property
taxes , but it is not expected or foreseen that the any source other than the revenues of the
Water Fund will be required to make debt service payments.
The City Council will consider a water rate increase on October 18 , 2004 that will insure the
Water Fund operations and maintenance as well as debt service payments are covered by
user charges.
I will be at the study session on October 11 , 2004 if Council has questions regarding this
issue.
properties of the System nor such property items, including taxes
and fuel, which are capitalized pursuant to the then existing
accounting practice of the Governmental Agency.
"Generally Accepted Accounting Principles" shall mean
accounting principles, methods and terminology followed and
construed for utilities and enterprises of governmental units, as
established by the Governmental Accounting Standards Board, as
amended from time to time.
( 5) Rate Covenant
The Governmental Agency shall establish and collect rates
and charges for the use or the sale of the products and services of
the System, which together with other moneys available therefor
(exclusive of any unappropriated fund balances), are expected to
produce Revenues (as defined in paragraph (4) of this Exhibit A to
this Loan Agreement) for each calendar year which will be at least
sufficient for such calendar year to pay the sum of:
(a) all amounts estimated to be required to pay
Operating Expenses (as defined in paragraph (4) of this Exhibit A
of this Loan Agreement) during such calendar year;
(b) a sum egual to 110% of the debt servic~ due on the
Governmental Agency Bond for such calendar year and debt service
coming due during such calendar year on any indebtedness payable on
a parity with the lien or charge of this Loan Agreement on the
Pledged Property, in each case computed as of the beginning of such
calendar year;
(c) the amount , if any, to be paid during such calendar
year into any debt service reserve account;
(d) a sum equal to the debt servi .e on any subordinated
debt for such calendar year computed as of che beginning of such
calendar year; and
(e) amounts necessary to pay and discharge all charges
a.~d liens payable out of the Revenues during such calendar year.
Notwithstanding anything contained above, amounts
deposited in a rate stabilization account shall not be deemed
Revenues (as defined in paragraph (4) of this Exhibit A to this
Loan Agreement) in the calendar year deposited and amounts
withdrawn from the rate stabilization account shall be deemed
Revenues (as defined in paragraph (4) of this Exhibit A to this
Loan Agreement) in the year withdrawn.
.. . · .. · .. ··· ~.-.... ,.
··'. ·•• "'C~: :
(9) No other obligations of the Governmental Agency
(1) are reasonably . expected to be paid out of
substantially the same source of funds (or will have
substantially the same claim to be paid out of
substantially the same source of funds) as will be used
to pay the Loans; and (2) are being sold at substantially
the same time as the Loans (i.e., less than 15 days
apart); and (3) were sold pursuant to the same plan of
financing with the Loan. '. ·-
(10) The Governmental Agency has neither
received notice that its certifications as to
expectations may not be relied upon with respect to its
obligations nor has it been advised that any adverse
action by the Commissioner of the Internal Revenue is
contemplated.
(11) To the best of the knowledge and belief of
the undersigned officer of the Governmental Agency, the
facts and estimates set forth in this subsection of the
Loan Agreement on which the Governmental Agency's
expectations as to the application of the proceeds of the
Authority Bonds loaned to the Governmental Agency are
based, are reasonable.
( 12) None of the proceeds of the Authority
Bonds loaned to the Governmental Agency will be invested
in investments having a substantially guaranteed yield of
four years or more.
(f) Operation and Maintenance of the System.
The Governmental Agency covenants and agrees that it
shall, in accordance with prudent water utility practice, (i) at
all times operate the properties of the System and any business in
connection therewith in an efficient manner, (ii) maintain the
System in good repair, working order and operating condition, (iii)
from time to time make all necessary and proper repairs, renewals,
replacements, additions, betterments and improvements with respect
to the System so that at all times the business carried on in
connection therewith shall be properly and advantageously
conducted; provided, however, this covenant shall not be construed
as requiring the Governmental Agency to expend any funds which are
derived from sources other than the operation of the System or
other receipts of the System which are not Pledged Property, and
provided further that nothing herein shall be construed as
preventing the City or Governmental Agency from doing so .
or may be in a separate segregated fund and shall be maintained as a continuing reserve for
payment. of any lawful purpose relating to the System. If the operations and maintenance
reserves fall below this requirement, the shortfall shall be made up in ·24 substantially equal
monthly installments beginning the secon<;l month after such shortfall or the date of delivery.
Rate Study. In the event that Revenues collected during_a fiscal yeai: are not sufficient to
.. meet the requirements set forth in the Rate Covenant contained in Qarag@ph 5. ofE~
this Loan Agr~ent.Jh.e Governmental Agency sh§,11, within 90 days of the end Qf ~ch fiscal
year, caus<g au irui.~~dent ftgn~ountantuu:._consulting engineers, to prg?are a rate, study.
for the purpose of recommending a schedule of rates, fe.es and charges for the use of the Syst~
which in the opinion of the firm conducting the study will be sufficient to provide Reven~es tq
be collected in . the next succeedE!_g fiscal y_ear which ~l 12rovide co~g~~~th the Rat~
Covenant d~scribed in P!I"~a-eh 5.J2.f Exh!_bit A.Qf this I.-oan ~911~gt. Such a study shall be
delivered to the Authority and the Trustee. The Governmental Agency shall within six months
of receipt of such study, adopt rates, fees and charges for the use. of tlie System, based upon the
recommendations contained in such study, which provide compliance with said rate covenant
Special Fund. The Governmental Agency covenants to create a special fund into which
shall be deposited the Gross Revenue (as defined in paragraph 4. of Exhibit A to this Loan
Agreement). The Revenues shall be applied, on or before the last day of.each month, first to the
payment of the Operating Expenses (as defined in paragraph 4. of Exhioit A to this Loan
Agreement) and then applied to the payment of the Loan Repayments and other amounts payable
on a parity with the Loan Repayments. Any further application shall be as provided by
ordinance or resolution of the Governmental Agency. ·
Rate Stabilization Account. The Governmental Agency covenants to create and
maintain a Rate Stabilization Account, which shall be annually replenished to maintain a
· minimum balance of $5,000 ,000 as long as the Governmental Agency is relying upon the Rate
Stabilization Account to meet the rate covenant contained in paragraph 5. of Exhibit A of this
. Loan Agreement.
45424650.1 . F-2
2009 BUDGET PREP
Revised 10/8/2008 at 4:24 PM
CASH FLOW MODEL FOR BUDGET YEAR 2009 New Rate Test Sheet
WATER ENTERPRISE FUND ' I 101812008 16:12
Malor Capital for 2008 : Pipe City Ditch (Stanford Dr)= $100 ,000 1/2 Addition for Storage Building= 10,000
Replace VFD Clearwell Pump (Done)= $35,000 Upgrade CIS Infinity to Version 3 = $13 ,500
Storage Building at Allen Plant (Late 2008) = $15,000 GIS Improvements = $12,000
Transformer l nstallatoln = $106,000 I VFD Replacement for Wash Water #2 Pump = $30 ,000
Water Quality Monitoring Equip@ Union= $25,000 I
Vulnerability Assessment Upgrades = $25,000
Distribution Items for 2008: Distribution Main Replacements = $150 ,000 50% of Line Union Ave 16" Main -$500 ,000
Major Capital for 2009: Vau lt Replacement at Mclellan P .S./C.D. = $50 ,000 6 Million Gallon Storage Tank Repairs $500 ,000
Pipe City Ditch (Belleview)= $100,000 I Storage Building at Allen Plant= $20 ,000
Mclellan Res 8' Fence near County Line Rd . = $30 ,000 Vulnerability Assessment Upgrades= $25 ,000
Water Quality Monitor@ Union Ave= $25,000 Move CIS Infinity to Version 3 = $13 ,500
I
I
VFD Replacement for #2 River Pump= $30 ,000 IT Capital Improvements = $12 ,500 Sherman & Zuni Tank Work= $200,000
Distribution Items for 2009 . D istribution Main Replacements = $150 ,000 50 % of Line Union Ave 16" Main= $500,000
T ' I I
This sheet increases the 2007 Actuals Cash by 8% for 2009
•u~n; INl·""~·"' I 6 .uu o I -r I
I Loan Interest Rate I Pe r Fran k
2006 Actuals 1 2006 Actuals
I
LUU I Actuals <uu1 Actuals 2008 2009 2010 2011 2012 2013 2014
Accrual Metnod Cash Method Accrual Method Cash Method Estimated Budget Proiected Proiectea Projected Prolected Projected
REVENUE:
WATER SAL ES $ 5,340 ,002 $ 5,172 ,568 $ 5,456 ,092 $ 5,457,062 $ 5,457.062 $ 5,839,056 ~ 6,247,790 $ 6,685,136 $ 7.086,244 $ 7,511,418 $ 7,962,103
RA TE INCREASE 381.994 408.734 $ 437.345 $ 401.108 $ 425.175 $ 450.685 $ 477.726
5.340 ,002 5,172 ,568 5,456,092 5,457,062 5,839,056 I 6,247,790 6,685,136 7,086 ,244 7,511,418 7,962 ,103 8,439,830
RAW WATER c 1,731,390 1,803,357 1,883.483 1,871,354 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000
CITY DITCH L 40,252 40,252 35,327 35 ,327 50,659 40 ,000 40,000 40,000 40,000 40,000 40,000
OTHER 182 ,888 182 ,888 264,802 264,802 145,000 145,000 145,000 145,000 145,000 145,000 145,000
TOTAL REVENUE 7,294 ,532 7,199,065 7,639 ,704 7,628,545 7,734.715 8.132,791 8,570.137 8.971.245 9,396,420 9,847,105 10,324,831
~~~ (7.552,312) O&M (NO DEPR ) (5 ,640,880) (5,590.597 ) (5.476,188) (5,456,535) (5.643.549 .(5 .982 .162) (6,341.09~ (6,721.557f (7.124.851)
ADMIN FEES (449,830 ) (449,830) (449,830) (449,830) 80,000) (504,740 (504,740)1 (504,740 (504,740 1504,7401 1 1504.740
FRANCHISE TAX 1153,6221 1153,622 1156,0491 1156,049 (175,172 (187,434 (200,554) (212 ,587 (225,343 (238,863 1253,195
NET OPERATING REVENUE 1,050,200 1,005 ,016 1,557,637 1,566,131 1,054,990 1,797,069 1,882,681 1,9 12 ,826 1,944,780 1,978,651 2 ,014,555
DEBT SERVICE (current):
PRINCIPAL (800,98 1) (800 ,981) (827,442) (827,442) (845,276 (880,852 (898 ,686) 1925,634 (958,984 1980,018) 11,018,339
INTEREST (549,386) (551 ,817) (528,674) (531,345) (506,651 (483,394 (458 ,117) (431,587) 1403,249 1372 ,826 1341,653
FUTURE DEBT SERVICE (133,200 (133,200) (429,200) 1429,200 )1 -1429,2001
ROUTINE CA PI TAL REPLACE (115 ,199) (115,199' 1123,721) 1123,721 1126.389 1196,000 1100.000 1100.0001 (100,000) 1100,000 1100.000:
I
AVA IL AB LE REVENUE I (415,366) (462 ,98 1) 77,800 83,623 (423,3261 236,823 292,678 322,405 53,347 96,607 125,363
I
INTERE ST INCOME I 178,496 170,338 212 ,039 206,745 105,25 1 91.691 93,742 90,987 92,697 90,5 16 89,518
I
BALANCE FORWARD I 4,494,774 4,494,774 3,697,551 3,697,551 3,685,455 2,434,145 2.897,009 2,553,429 2,736,821 2,652,865 2,609,988
TRANSFER TO BOND FUND I . ... I
LOAN-GENERALFUND I . . ... ' I ' NEW DEBT PROCEEDS I 1,800,000 4,000,000
AVAILABLE FUNDS 4,257 ,904 4,202 ,131 3,987,390
I
3,987,919 3,367,380 4,562 ,659 3,283,429 6,966,82 1 2,882,865 2,839,988 2,824,870
I
CAPITAL PROJECTS (425.299) (425 ,299) (220.248) (220,248) ~2351 1 11.035.650) (100,000) (4,100,000 (100,000 1100,000 1100,000 DISTRIBUTION SYSTEM (163.9.71), (163.971) {650,000)1 1650 ,0001 1650 .0001 (150 .000 (150,000 1150,000 1150,000
CONNECTION FEES 23 ,949 23 ,949 37,059 37,059 20,000 20,000 20,000 20,000 20,000 20,000 20,000
l::.NUINU. 1.,,;A:::.H BALAN C E $ 3,856,554 $ 3,800 ,781 $ 3,640,230 $ 3,640,759 $ 2,434, 145 $ 2,897,009 $ 2,553,429 $ 2,736,821 $ 2,652,865 $ 2,609,988 $ 2,594,870 DEBT SERVICE RE SER VE FUND $ (1 ,250,000) $ 11 ,250 ,0001 $ 11,250,000) $ (1,250,000) ~ 11,250,000 $ 11,250,000 $ 11,250,000 $ (1,250.000 $ 11.250.000 $ 11 ,2 49.999 $ 11 .2 49.998)
TOTAL CASH Unrestricted $ l.ovo.~,.. ~ 2,oov,781 $ 2,3 90 ,<ov $ 2 ,o~u .759 ~ 1,104,14b ~ 1,04 7, "" ~ """ ,4l~ ~ 1,ooo,821 $ 1,402,565 $ 1,'""•"x" $ 1,344,otL Reconciliation Adjustments from Accrua l Basis to Cash Bas is:
A/REC Cea) $ 74 ,535 $ (197,691)
AIP $ (1 77 ,765) Kl $ 242,387 I Contra Labor/Equipment on In-Hou se Ca pital Projects
Ending Cash Balance s 3,697,551 s 3,685 ,455
Endina Cash Balance Per CAFR ~ ~.o•<,b51 $ 3,685.455
Difference $ 1! $ .. ~ 'r ,"-.... },-' I cash per cafr I dirr
' TOTAL REV EN UE 7,496,977 7,393,352 7,888,802 7,872,349 7,859,966 10,044,482 8,683,879 13,082,232 9,509,117 9,957,621 10,434,350 TOTAL EXPENDITURES I (8 ,135,197) (8,087 ,345) (7,946, 123) (7,929,141) (9,111,276)1 (9,581,6 19 19,027,459) ( 12 ,898,840 J (9,593,0731 110,000,4981 110,449 ,469) Debt service amounts not used in cover: 223 ,119 228.591
DEBT COVERAGE KA 110 I 1.11 1.26 0.87 1.40 1.34 1.36 1.15 1.17 1.19 I T
Rate I
Inc rea se
I Year Annual Cumu l. .-.... 'iii ---' i 2008 7.00% 0.07 .....
2009 7.00% ... ..
2010 7.00%
2011 6.00% rfltlr-J ro=ran~ ~-·l-2012 6.00%
20 13 6.00% -.. ,o -
2014 6.00%
I
This Sheet Demonstrates The Effect of
New Rate Increases On Full Contingency. WATER FUND
..
Treated Water Charges
Year Overall Rate Increase in Total Single
Adjustment Single Family Family Quarterly
Quarterly Bill Bill
2008 8°/o $0.00 $71.40
2009 7°/o $4.51 $76.40
2010 7°/o $4.82 $81.75
2011 701o $5.16 $87.47
2012 7% $0.00 $87.47
Based on an average quarterly usage of 24 ,000 gallons.
..
Date
November 3, 2008
INITIATED BY
Utilities Department
COUNCIL COMMUNICATION
Agenda Item Subject
Resolution for Sewer Rate
Increase
STAFF SOURCE
Stewart H. Fonda , Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council approved a sewer rate increase that was implemented January 1, 1999. The last rate increase
before that was in 1982 by Council Bill #56 .
On July 8, 2003 Council approved annual increases for a five year period . The last increase occurred
January 1, 2008 .
RECOMMENDED ACTION
The Englewood Water and Sewer Board recommended Council approval of the proposed resolution.
The recommended increases in sewer charges are be 8% in 2009, 8% in 2010 and 8% in 2011 . The
proposed increases provide revenues that maintain an adequate fund balance and meet bond
requirements .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
In 2008 the Littleton/Englewood Wastewater Treatment Plant will be completed after four years of
construction. The construction was necessary to accommodate recent denitrification requirements
imposed by the State Health Department.
The attached Sewer Utility Revenue report and cash flow present a series of rate adjustments that
provide adequate funds to operate and maintain the Bi-City Plant as well as the Englewood sewer
collection system . There are also adequate funds to allow completion of several capital projects at the
Bi-City Plant that were determined during the construction period to be necessary.
FINANCIAL IMPACT
It is proposed to increase sewer rates 8% in 2009 , 8% in 2010 and 8% in 2011.
LIST OF ATTACHMENTS
1. Resolution
2 . Cash Flow
..
SEWER UTILITY
REVENUE REPORT
The Englewood Sewer Utility serves about 55% of the customers served by the Bi-City
Treatment Plant. The Bi-City Plant serves a population of about 300,000 in the south
metro area from the Valley Highway to the foothills south of Yale A venue excluding
Highlands Ranch. The cash flow presented in this report includes Englewood's share of
the Bi-City Plant expenses as well as the expense of operating and maintaining the
Englewood sewer collection system. The cash requirements are predominantly deter-
mined by the payments to the Bi-City Plant operation.
In 2008 the Bi-City Plant expansion and upgrade will be completed after four years of
construction. It appears that the final costs will be very close to the $110,000,000 esti-
mated in 2003. Only about $3,500,000 of the $5,000,000 contingency will be needed to
complete the project. A five year revenue increase program was approved by the City
Council in 2003 to build the plant and it now appears that all of the goals established at
that time have been accomplished.
The attached cash flow presents a series of rate adjustments that provide adequate funds
to operate and maintain the Bi-City Plant as well as the Englewood sewer collection sys-
tem. There are also adequate funds in the cash flow to allow several capital projects, de-
termined during the construction period, to be completed over the next three years.
Englewood's share of these projects is estimated to be $900,000 in 2009 and an allow-
ance of $1,000,000 is shown for subsequent years .
The cash flow assumes that operation and maintenance expenses will increase at 6% per
year. An allowance has been made for the use of methanol in the new denitrification fa-
cilities. The methanol is estimated to cost about $700,000 per year. There is no current
proposal to increase staff levels at the plant even though the facilities have increased al-
most 30% and the new denitrification facilities have been added. At this time staff is
hopeful that the new computerized management and operating systems will allow per-
sonnel levels to remain constant. Nevertheless, if problems arise that are not anticipated
at this time, additions to staff could be required in subsequent years.
The cash flow shows that 8% increases are needed in 2009, 2010 and 2011 to maintain an
unencumbered balance of $3,564,398 by the end of 2011. An additional $6,250,000
would become unencumbered if and when the debt coverage reaches a ratio of 1.10. This
means that revenues minus operation and maintenance expenses are 1.10 times the debt
service payments. In 2003 there were adequate funds in reserve to establish the
$6,250,000 reserve and thereby obtain bond money to build the project. By establishing
the reserve, the fund did not have to meet the coverage requirement of 1.10. However,
when that coverage requirement is met, the reserve fund can be used by the Utility Fund
as unencumbered balance.
It should also be noted that in 2010 debt service requirements increase from $3,042,961
to $5,222,224. On the previous bond issue principal only payments were made until
2008 in order to minimize the rate increases required for the last five years. The increase
shown for the next three years covers the increase in required bond payments.
If the increases of 8% are approved for 2009, 2010 and 2011, the cash flow shows that
increases of 11 %in2012 and 2013 would bring the debt service coverage to above 1.10
by 2013.
To meet the new ammonia regulations, an alternate disinfection system will be required
to be on line by 2011. Discussions with the Colorado Health Department personnel indi-
cate that the department will approve a compliance schedule that will extend the deadline
to the end of 2014. This has been formally requested in the plant's permit application.
The cash flow shows additional debt service in 2012 to complete the project by 2014. It
should be noted , however, that the borrowing may not be necessary since the coverage
factor is shown to exceed 1.10 in 2013. How to finance the alternate disinfection project
can therefore be decided in 2011.
Budget 2008 10/9/2008 4:46 PM
CASH FLOW -SEWER ENTERPRISE FUND -2009 BUDGET ~
... v .. v ........ ..., ..... . .!. •. •.'
I
GROWTH= OUTSIDE (1 .0%AGR), 6 TAPS/YR INSIDE (0 .01AGR )
THIS MODEL REMOVES CONTINGENCIES. IT IS NOT INTENDED TO BE SUBMITIED AS OUR ACTUAL BUDGET REQUEST.
I I
J&M INv"c A~t:. ti,U U l'D I I
I I
2006A ....... s "'""""'u""' 200 7 Actua ls 2008 2009 2010 2011 2012 2013 2014
Accrual Method Casll -od Acc rual Method Cash-Propose d Projecte d Proj ected Projected Projected Projected Projected
~
DI SPOSAL SERV ICE $ 8,518.062 $ 9,086,587 $ 9,403,519 $ 10,158,51 8 $ 10,158 ,518 $ 11 ,:><>U,71 1 $ 12,507,167 $ 13,507,741 $ 14 ,588,360 $ 16,193 ,U<>U $ 17.•74,J10
RATE INCR EASE 1,422,193 926 ,457 1,000 ,573 1,080,619 1,604,720 1,781 ,239 539,230
SU B TOTAL 8,51a,""" 9,086,587 9,403,519 l U,1oa,o1 a 11,580,711 12,507 ,167 13,507,74 1 14,588,360 16,193 ,080 17,974 ,3 18 18,513,548
REN TAL 1
MISC EL LAN EUOS 41,931 41 ,931 ~~:~~I 68.638 68,1 41 68,000 68 ,000 68 ,000 68 ,000 68 ,000 68,000
$.ENGL EWOOD MA INT . 39,600 39.600 39,600 39,600 39,600 39,600 39,600 39,600 39,600 39 ,600
I OI AL BE~EMUE 8,599,593 9,168,118 9,520 ,111 10,266.756 11 ,688,453 12,614 ,769 13,615,342 14,695,961 16,300 ,681 18,081 ,920 18,62 1,151
O&M (NO DEP R) (1 ,365,833) (1 ,356 ,964) (1,441,746) (1,395,542) (1 ,567 ,6 76 (1 ,561 ,868 (1 ,655,580 (1,754,915 (1,860 ,2 10 (1,971 ,822 (2,090,132
TREATME NT CHARGE (5,616,616) (5 ,616 ,616) (5,839,66 3) (5,839.663) (6,600,000 (7 ,000 ,000 (7,420,000 (7.865,200 (8 ,337,11 2 (8 ,837,339 (9,367,579
ADMIN FE E (1,138,827) (1, 138,827) (1,121,052) (1,1 21 ,052 ) !1,637,156 (1,591,167 11 .581,000 11 .58 1,000 11.58 1,000 11 .581,000 11 ,581 ,000
FRANC HISE TAX 1255,542\ 1255,542 (282.105\ 1282,1 05\ (347 .4 21 (375,2 15 (405.232 (437,651 (485 ,792 (539,230 (555,406
MEI oeEBA I IMG BE~EMUE 222,775 800,169 835,54 5 1,628,394 1,536,200 2,086 ,519 2,553 .530 3,057,196 4,036 ,567 5,152 ,530 5,027 ,034
'"'
PRI NCIPAL (774,087) (774 ,087) (828,4 84 ) (828,484) (886.755) (949, 177) (3.23 1.045)-(3,387,670)-(3,270,884) (2,535,35 1) (2.660.35 1)
INT EREST (2,243, 117) (2 .196,224) (2,243,692 ) (2,276,214) (2 156,638) (2 093.784 1 99 1Jl.9.l (1 837,0 18\ (1 680,818 -J1 ,734,2Q.!l) ~(1 605,Q!lZ)
UE CONSTRUCTION
PRINC IPAL
INT EREST
FUTUR E DEBT SERVICE 1185,000 1185 ,000 1851 ,000l 1851 ,000l
BOU I IME CAflIAL BEfLACi; 1128,450 198,150 1102 ,076\ 1106,159 11 10.405\ 1114,822\ 1119.414\
A~I LABLE B E~EMUE (2 , 794,429) (2 ,170,142) (2,236 ,63 1) (1 ,476,304) (1,635.643 (1,054,592 (2,770,770 (2,458,657 (1.2 10,540) (82,951) (208,819)
IMIEBESI INCOME 1,215 ,714 1,216 ,072 1,054,663 1,046,355 564 ,295 471 ,000 441 ,89 1 376,167 344 ,197 361,433 344 ,302
BALANCE EQBWA BO 780,972 780 ,972 29,126,963 29,126,963 19,691,700 14,271 ,93 7 13, 113,345 12,579 ,466 9.29 1,976 10,720 ,632 10,294,114
TRANSFER TO BOND FUN D
I LOAN-GENERALFUND
NEW DEBT PROC EE DS 2,500,000 9,000,000
A ~A I LABLE EUM DS (797 ,743) (173 ,098) 27,944,995 28 ,697 .01 4 18,620 ,35 1 13,688,345 13,284,466 10,496,976 17,425 ,632 10,999 ,114 10,429,598
CAPITA L PROJE CTS 190 ,000
COLL. SYST . (100,000 (100 ,000) (100,000 (100,000 (100 ,000 (100 ,000) (99,999)
UE MAJOR CONSTRUC TION (18.299,316) (18,299,3 16) (9,677,962) (9,677 ,962) 14 ,553,414 1500,000 16,000,000 0 1
UE ROU TIN E CONSTR UC TION (870,000J (1 ,000 ,000J (1 ,000,000 (1,000,000 (1,000 ,000) (1,000,000)
INSURANC E REIM BURSEMENT
CAPITAL GRA NT -STAG 238,950 238,950
SU RCHARG E 11,622 11 ,622 15,000 15,000 15.000 15,000 15,000 15.000 15,000
INSID E CONNECTI ONS 13,367 13,367 30 ,000 30 ,000 30 ,000 30 ,000 30 ,000 30 ,000 30 ,000
OUTSIDE CON NECTIONS 371,114 371,114 672 ,648 672 648 350 ,000 350 ,000 350 ,000 350,000 350.000 350 ,000 350,000
EN DING BALA NCE $ (18,462,006) $ (17,837,361 $ 18,939,68 1 $ 19,691 ,700 $ 14,27 1,937 $ 13,11 3,345 $ 12,579,466 $ 9,291 ,976 $ 10,720.632 $ 10,294 , 114 $ 9,724,600
REST RICT ED CASH $ ti,•ou,000 $ 6,250,000 6,250 ,uuu I 6 ,•ou,000 ti,L'~l ,UUU b,.:::;:JU,UUU o,250 ,UUU o.<~.uuu b ,Z!:>U ,uuv b,z~,uuo o,,~.uw
UNREST RICTED CASH $ (24,712,006) $ (24 ,087,361) $ 12,689,681 $ 13,44 1,700 8,021,937 6,863,345 6,329,466 3,041,976 4,4 70,632 4,044 , 11 4 3,4 74,600
DEB T SERVIC E RESERVE FUND
A ' D••'" fn r-~ Do-'"'
$ (315 ,512) $ (265 ,025)
$ 297 ,539 $ (7,702 )
$ $ {881,215
(17,855,334) 18,939,681 18,537,758
Endina Cash Bala nce 29 ,126,967 111,537,762
Ending Cas h Bala nce Per CAFR 46 ,982 ,301 .00
Di ffe rence
(4.00 )
TOT AL REVE NUE 10,450,360 12,647 ,747 13,480 ,769 14.452,233 15,467,129 17,039 ,878 18,838 .353 19,360,453
TOTA L EXPE NDITUR ES (29,693,338) 11 ,247 ,4 22 11,985,759 (18,067,510) (14,639,36 1) (17,486,112) (18,569,619) (24 ,426,222) (18,413,87 1) (19,078,968
DEBT COV ER AG E RA TIO (2 1,4 34 ,704 ) 121,421,0221 0.82 0.9 7 0.65 0.71 0.93 1.15 1.1 3
2008 2009 2010 2011 201 2 20 13 2014
I I
Rate
Increase ft-.V '@ Year Annual Cumul.
2008 14.QQ O/.
2009 8.00 % (~ ~mri ~ ~ 2010 8.00 %1
2011 8.00 % ~ ~
2012 11 .00 % mrJ~ ~®//~ 2013 11 .00 %
2014 3.00 % ' ~V'l.V
2015 0.00% .__,
I
Sewer2009 .xlw No Cont. Cash Flow NO CONTINGENCY MODEL SEWER FUND
Sewage Treatment Charges
Q t I uar er1y
Year Overall Rate Increase in Total Single
Adjustment Single Family Family Quarterly
Quarterly Bill Bill
2008 $43.46
2009 80/o $3.48 $46.94
2010 8°/o $3.75 $50.69
2011 80/o $4.06 $54.75
2012 0°/o $0.00 $54.75
Annual
Year Overall Rate Increase in Total Single
Adjustment Single Family Family Annual
Annual Bill
2008 $160.81
2009 8°/o $12.86 $173.67
2010 80/o $13.90 $187.57
2011 8°/o $15.00 $202.57
2012 0°/o $0.00 $202.57
Bas ed on an av erage w inter quarterl y consumption o f 18 ,000 gallon s.
C') ~DAY .9/25/0S ·RO<=:KY MOUNTMN NE_ws,
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Ratesi'er some ·subuiii>:an: water --.;;
distpcts )'VilliUIIlPJ2. 'l:pei:c~n~;"· '.:
'.'The -1"2 i7 :percent ;ce$!.inly·got ·
our--attentiOll;''.:s&l't .:f!a~F.itzger-~:y
ald;. ·manager .of;:the .·;J!!l~t:t.e:.Can~
i~~t,'!~~~:=~:=~tl~t~re:~. ··~· ... -~::. :,ci ·' ~-. ·. , .• · .. ··_ · -.. ':.~:7t-~~r._i·J~~:-,:~r'.'· .. ~<_f;.::~: ::·:~·,:· ~~:.: 'X.'~'-: . · .. ·. . . _,,_,~_,;·:_ . . BRiA"L~H~~NN?~~¥~~PitTA,l~Nl!W5
_ton.and,uninco~Ol'ated -Jeffersoii .· ,~r~f:_t :~ley and ~1ke-~~·ofFer~on EriterpJ?Sesliftwto_iletW-!!?.~~µ-.tr;ufkat the Ciw.~;·~»rt~:on W~dn~-!19i~J.~ 'fh~r~we~.h~pm.g
county . .f'Itcausewus quite a bit-of -4Q prqmoteWater~~eto~etsj:which t!l~·C!Q.Qlpany s~ys .w.iJlooµcffefue ayefage flush fr9.ilfl3'i~f.g~ons~of~t~rtoJ;3.g*1J.O.ns.·~ .. ' · · ·_
con~~rn :f) _:. -;r . • • , . .. • :-; :~~·; . "'• • '.·'.;I ·--• .. -.:. -.·< • .,;'• . ·-• · ~. (:· · • • -""7.r-:. ··: ~-'°~_::~f{: -• ' -·• '.. .,, -•
_ cl:a~~a~~~~t:'c%~~ri~~~s~6~~;~ .'.-; ., . ,:··:-.:·:< ~\ , . _·: .:;;~~~ji.i~-'~~t~tility ;l!~,~~~n :, ,. '.Uihft•fl' ,i~i-3~f!~ . 0
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Plant, will see .an ·li8;4_,pe11cent:: ;. ,~,tryingto:11estructure:its•,i:ate.sy,s" ."· .. ,. ·.· · .· ~>}h,~~"f-·;:.;..;.::;· ·· .. · ~ .:_ : ,
bump. .. . . . . . . .. .. . .· ·. -t_em,chargin!f.moreto;peopiewho , · -g.~~J~"bo.~~~.: ra~Jise a9,~in.oextye_ar..:~~l!r a · <l'he .price:hik.e ·will:ciJstth~elec" -: : i c . us~:lar,ge quar;.tities of water. ,--. ~~g hik~ .of .7.5~~~~.Fm~~!.~~e~,,!by ~~e-~enver W.~4!~.e,o,~rcj q~ '
, tr,ic -company ·$118,P.O!>tQ-·$237,090< ,,:: ,· .. , c. _ .... ·• ... . :· · .. ·· _. , -~ , .~!:t~e~d<J.Y· T~.~mcr.e~e W!ll ~Qs~_J)e~ver,.r~tcteq~ia,I G!Jl$Jl!1.e,r~~,on ·. .
; rtiere. ne~: y~ar;· 'd,epey.!iirig .1 C1)n ., i'.<} ;:j,.:. An_· .. , tini customeis .... i : '~ '" -. ·. -~-:' ~~~~t~~'~b'.~1:1.· t ~l.~~l4,,Q:l?~~ll'~1f ~ ~h·!~ :~~!;?~~. ~~tf:_fi_!?m~j!~_-:.rrr,1_· ill.-< '. howmuch~ater.itacwany··us~£."'<~;: ;( .••. 1!;"-f,·,,,, .•_.'.,. · > ·' .. · . · ·: .. c _ ~e~,-~e~g-~·h}l<es;~~-~b~uf'~~.~~a!ln~l~;:1'!!~'~l~Ji,IJ<e:~~Jiff~.l:..t :. ·
. Oil:Wednesday.Xceia,~ked Den-.·: -~.· ; .. _ . ~tlll:;_ ev7p. tl!ose w~ p~v~. f0:0 -~ }lfl ~l~ §1m1lar ~?reases .w:e or1 .tap_1?r ·eqf1lr:Jei:c1a!:":l)d;:Jl)d,~.~~~~a1,_: .. _ ' ; :" ·.
ver.Water to phase;in;the.ratejn:-· .: ctuced _use h~e _see~ tlie~ :bill&.·. _ ,,~t;ts~~~-~!S· . • ' '· _ .. : ,. ~ .· _. . .. , . .. : >
·crease;.but'the bowd rej~cted.thf;!· ); '""''';. ·'i . , ~·"·-"-~"~"' -.·,:. -3 ,,,., ~--_,. ~~-. ~!lying~.more for . u~iqg less · . · .. 2~ ~~ge. ~~~ ~ ~-
. re~µ~st. · . . .• . .. . . , &feakdeW"if'onibiUS:'. . ; centin.'ues·to.anger.manuustoll!-: ·-' . -.• , .. ,.-. . . · .-~1 . ·_-;, .. · .. l
If . we. -start phasmg· lll · evecy-·_ : , ""··: .... · ·: .. : , .: •";.-. . :, . -. . · .. , , . . ,ers. . . .. · ~-· · · -~~ ·· · -
_one's ra~es,:_rm ~~~d:;o~:wliere ~ ::·:·P,_e,~~~·~Ye,f~t;.f~~(·:: < ··_ · 9oii~eJl Tllom~se>}l,-an .~ngl~-· . -·.·J~;~ :· _.'.
~. , h;~ .. l'J: ... ~~4 ~ t
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, , that . Illlgh:t .. Jel;l.i:i, .. , sai,d . watet: .. P;e,11vei::h<:>u~e.fi9.!l:j,_,, .. ·-,. . ;: ~: '. . , wooflcr.es.id.ent;:~rud,-waterb~fqi:, , ·f[tw.~~~!!e·; .· '.''.
board Pr~s1dent Tom Gougeon,:··· · ·: .fil.PA$Uf!!lf1..9{~~Qi01l9 •9a.!l~t.:i§.,,:, . .,her.2.2,aere;Jawn--have s~0cke.t ,. · 'f;i~r:rtlP.ll)'F, ;.;;· .~ ·
. Joe Fuentes;. an"Xcel. i:;~oll;es~.· · 21>QJ_,;-~ ... ;!;,..;,, •• ·;,,:.,~,;.• ... ·i• .. ;;~: •• .$2H. · ·ed ""annually.: ··for years:; ,,: even. ··· ,/,,/,_./; .. : .. ·. · · . ,:-. ""'7"c:"" -.--•. -7"'··'·' .:1· ·· ·· .. ,. · -·-· .•. --...•. , , . •· .
. m~, said the .utilitY :W.fili:W:Si;i.p ~. ·.,·i~3 .. _.:.:. .. , .. , ........ :.,., ... ,.-•. ~ .. , .. ~22~-·, .. ;thou'.gh .she :and"herhusband~have .:·:··::~~: :.· .·: :. .... "·· · · -
"' •• 11.•. . •
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out.o.fthe;chute·;·If:y.ou~egoing':tro ··;'.-~l!!lL·~··.···;··~·'·•-••·r -·;:;.,...,. .•.. ~$280 ... 'D._-, .. ·Wt B Q; , b . _(Afip~:iiuidl\'lded .;· ·._ -, . ~:: ::;:~~:~:e~~~~t;w~y. not _ ... :.2.~ .. ;._, .. ~: ... ;~·:;~·~-~~··.--~''·:··~-$~3. ~: s~~~:;~~:tt~~ai~~;~11~;~~f ,"·:z::~;, :·, ~--... · :··:, -·'-~_. l. ,. ' ... -. . '· '. . ,7 ..•
' Desp1te-the,m01:ea§eS;· Denvers . · · ~sconnef~ .. )le~e-~,J.l~-PQ,~uznP-. , ~~W'biU.· < ...•. , : .. ,. $g9, .
. ~ water·re~ains am.ongthemost;af-, tl;}e ·same ani9unt:of"~i;i.ter w.q~d: t~911, 1ifip ,P1i.Ce l& a diffic~t mes-:· ~J.ii!~~) ~:_:.-::.; ~: · , _, ; <. . ., 1 -·r .. A • •·• fordablemthe~metr-0 area. : ·. "PJiY.$54.4, orcA.1,lrOJ'a,:Where the}:iill _ ~a~~t9.c5m~y, :.~ ,-, .. _ ,_ _ .. :_, :;~,··, .:.. , c. · · ·
~-. According to -a .rate .survey by woW.ctbe $666 : ·. . _B\lt ;b_Y usin:g, Jess_ water;, ~fl~ . , !\~ ~
the utility, a Denver customer.us-'l're rate increase is·designed to . sru,,c;l.~hoIIJ.e()wi:i,ers \.UtiiP,.ate]Y :will. . , _, i~:~ ~~; '. ·
ing .about 125,000 .gallons : will cower an estimated $18 .5 miliion save because Denver,.can uimi~ ·· ~iQ(!il!f . '
have an annual tiill _orabmi.t-$3~6. s~~rtran ne:rj; year, due m,part ta . ;n:i~e tne amount of n~w wat:~~ tt · -:~: _, . . : I . · .. ·2Jl<l& ;2~ .-_ .. 'l
wellbelow:Westmmster; for _m · nsmgcostsancllower.wateysales .. must Q.eve~op , reducmg ·cap;tlll. souree:cienverwate~-~ ·-·: _, · -; ·Roetw.MOUNTAtN:NEWs
stance,where.ahomeownerusmg Since .the. drought of .. 2002: · ·eostsDverthelong-tenn. . · · ·· ·
..
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-!I;
ATT.4
MEMORANDUM
TO: Board, Commission and Authority Members
FROM:
DATE:
SUBJECT:
Mayor Woodward and Members of City Council~
October 6, 2008 LJ
Board, Commission and Authority Interview Process
At the Study Session on March 3, 2008, City Council discussed the board, commission and
authority interview process. City Council made minor changes concerning those members
who are requesting reappointment to a board, commission or authority. They want to
streamline the application/interview process and make it as seamless as possible.
In an effort to identify vacancies, City Council has created two deadlines for receiving
applications. One deadline is for board, commission and authority members who are
seeking reappointment to their current position. The second deadline is for new
applicants and current board, commission and authority members seeking appointment
to another board/commission. Interviews will be held for the new applicants and current
board, commission and authority members seeking appointment to a new board.
The application deadline for board, commission and authority members who are seeking
reappointment to their current board, commission or authority is Wednesday,
November 26, 2008. City Council will discuss on Monday, December 8, 2008, the current
vacancies and those who are seeking reappointment. Following this discussion, the
remaining vacancies will be posted for those residents who are interested in applying for a
position on a board, commission or authority.
The deadline for new applicants and board, commission and authority members seeking
appointment to a new or different board is Friday, January 2, 2009. New applicants and
other board, commission and authority members seeking appointment to a new board or
commission will be interviewed on Monday, January 12, 2009, along with applicants who
are seeking reappointment to their current board/ commission but failed to meet the
Wednesday, November 26th deadline.
City Council will continue to request an attendance report prior to the interviews and
comments from the Chairs concerning members who are seeking reappointment. The
deadline for comments from Chairs concerning those members who are seeking
reappointment is Friday, December 5th.
The City Council values each board, commission and authority member and their
contribution to the City of Englewood. Thank you for volunteering for such an important
facet of the City.
Cc: City Manager Gary Sears
City Attorney Dan· Brotzman
Departmental Directors
Recording Secretaries
BOARD, COMMISSION AND AUTHORI1Y
APPLICATION DEADLINE AND INTERVIEW SCHEDULE
November 26, 2008 Application deadline for Board/Commission Members seeking
reappointment.
December 5, 2008 Deadline for information from Chairs concerning members seeking
reappointment.
December 8, 2008 City Council discussion of Board/Commission Members seeking
reappointment.
January 2, 2009 Deadline for applications for board/ commission new vacancies.
January 12, 2009 Interviews with City Council for:
(1) new applications,
(2) current board/commission members seeking a new
board/ commission,
(3) and current board/ commission members applying for their
current board/commission who missed the November 26, 2008
deadline.
February 2, 2009 All Board, Commission and Authority Members appointed at the
Regular Meeting of City Council.