HomeMy WebLinkAbout2012-06-12 WSB AGENDA' .
WATER& SEWE R BOARD
AGENDA
TUESDAY, JUNE 12, 2 0 12
COMMUNITY DEVELOPMENT C ONFERENCE R O OM
1. MINUTES OF THE MAY 8, 2012 . (ATT. 1)-
APPROVED BY PHONE VOTE.
2. AGREEMENT FOR TEMPORARY LEASE AND/OR REDIVERSION OF
REUSABLE RETURN F LOWS . (ATT. 2)
3 . ALL RECYCLE -WESLEY AVE . VACATION -UTILITY ISSUES. (ATT. 3)
4 . GRAND AVE. -WAT ER LINE CONSTRUCTION. (ATT. 4)
5. ENGLEWOOD WATER CONSERVATION PLANNNING GRANT
APPLICATION -DRAFT. (ATT. 5)
6. DROUGHT MANAGEMENT PLAN. (ATT. 6)
7 . PRESS RELEASE FROM COLORADO DEPT. OF LAW , "ATTORNEY
GENERAL ANNOUNCES INDICTMENT OF CENTENNIAL BUSINESS
SUSPECTED OF DEFRAUDING WESTERN SLOPE RESTAURANTS ."
(ATT. 7)
8. MOVINGruLY lOWATERBOARDMEETINGTOruLY 17 , 2012 .
9 . OTHER.
WATER & SEWER BOARD
PHONE VOTE -FRIDAY, MAY 18, 2012
,,
Phone Vote Roll Call.
Contacted: Clyde Wiggins, Chuck Habenicht, Tom Bums, Kells Waggoner, Jim Woodward,
Linda Olson, Joe Lay, Wayne Oakley, John Moore, Randy Penn
1. MINUTES OF THE MAY 8, 2012 MEETING.
Motion: Approve minutes of the May 8, 2012 Water and Sewer Board meeting.
Moved: Habenicht, Seconded: Woodward
Abstain: Lay, Oakley, Moore, Penn
Motion passed unanimously.
The next Water and Sewer Board meeting will be Tuesday, June 12 , 2012 at 5:00 p.m. in the
Community Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary
I .. J
r .
WATER & SEWER BOARD
TUESDAY, MAY 8, 2012
COMMUNITY DEVELOPMENT CONFERENCE ROOM
·' Roll Call.
Present: Clyde Wiggins , Chuck Habenicht, Tom Burns, Kells Waggoner, Jim Woodward,
Stewart Fonda (Not voting), Cathy Burrage (Not voting).
Absent/Excused: Jo Lay, Wayne Oakley, John Moore, Randy Penn, Linda Olson.
Also present: Jason Clark, Tom Brennan and Yassar Abouish
The meeting was called to order at 5:03 p.m.
~ 1. MINUTES OF THE APRIL 10, 2012 MEETING.
Motion: Approve minutes of the April 10 , 2012 Water and Sewer Board meeting.
Moved: Habenicht, Seconded: Burns.
Motion passed unanimously.
~ MOTION FOR THE ENGLEWOOD WATER AND SEWER BOARD TO ENTER
AN EXECUTIVE SESSION PURSUANT TO CRS24-6-402(b) FOR DISCUSSION OF
WATER LITIGATION WITH THE WATER ATTORNEY.
Moved: Habenicht Seconded: Waggoner
Motion passed unanimously.
Linda Olson entered at 5:07 p .m .
~ MOTION TO RETURN TO THE REGULAR SESSION OF THE WATER AND
SEWER BOARD MEETING OF MAY 8, 2012.
Motion: Woodward Seconded: Habenicht
Motion passed unanimously.
~ 2. SOUTHGATE SUPPLEMENT #167.
The Board received a request from Carla G. Shankle for inclusion of Supplement #167 to include
a parcel of 2.39 acres into the Southgate Sanitation District for residential use. The purpose of
the inclusion is to install a sewer line and connect tb 'the existing sewer main in the street.
Motion: To recommend Council approval of Southgate Supplement #167.
Moved: Waggoner, Seconded: Bums.
Motion passed unanimously.
·Ji@ 3. ALLEN PLANT ULTRA VIOLET SYSTEM DESIGN -AMENDMENT #3.
Tom Brennan, Utilities Engineer, appeared to give an overview of the ultraviolet (UV) project
for the Allen Filter Plant and the proposed Amendment #3. This amendment is for the design of
electrical upgrades to the plant load center.
Motion: To recommend Council approval of the contract for additional engineering and design
services to Camp, Dresser & McKee in the amount of $53,240.00.
Moved: Habenicht, Seconded: Waggoner.
Motion passed unanimously.
fj] 4. ALLEN PLANT ULTRA VIOLET SYSTEM DESIGN -AMENDMENT #4.
Tom Brennan appeared to give an overview of the proposed Amendment #4 for the Allen Plant
UV system. The proposed contract will be for engineering services during construction, site
visits, specialty inspections and design clarifications.
Motion: To recommend Council approval, by motion, of the contract for additional engineering
and construction management services to Camp, Dresser & McKee in the amount of $272,814.00
for construction management services.
Moved: Bums, Seconded: Waggoner.
.J. .-3
Motion passed unanimously.
'iJJ 5. DROUGHT MANAGEMENT PLAN.
Yassar Abouish, Utilities Engineer IV, appeared to discuss the progress of Englewood 's Water
Conservation Plan and Drought Management Plan. A possible $50,000 grant from the State was
also discussed. An article will appear in the upcoming Pipeline addressing drought mitigation
and conservation planning. "
~ 6. CHANGES IN COLIFORM PROCEDURES.
Jason Clark, Water Plant Superintendent, appeared to explain the State's new coliform testing
procedures. The Allen Filter Plant has not experienced a maximum contaminant level violation
for bacteria in the last 30 years, but with the new policy the odds of having a violation increase
slightly.
7. UNSCHEDULED VISITORS.
No unscheduled visitors .
:e 8. OTHER.
None.
Meeting adjourned at 6:40 p.m .
The next Water and Sewer Board meeting will be June 12, 2012 at 5:00 in the Community
Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary
Date
June 18, 2012
INITIATED BY
Utilities Department
COUNCIL COMMUNICATION
Agenda Item
·.
Subject
Centennial Agreement for
Temporary Lease of Return
Flows
STAFF SOURCE
Stewart H. Fonda, Director of Utilities
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council passed the original Centennial Agreement for Temporary Lease of Return Flows on
July 1, 2002 and renewed May 19, 2003. This agreement is a renewal agreement.
Council passed the Centennial Agreement for Temporary Lease of Return Flows on July 12,
2004. The agreement was a renewal agreement.
RECOMMENDED ACTION
The Englewood Water and Sewer Board, at their June 12, 2012 meeting, recommended
Council approval of the Agreement for Temporary Lease and/or Re-Diversion of Reusable
Return Flows of Water Agreement with Centennial Water and Sanitation District. It is also
recommended that the Director of Utilities be granted the authority to renew the agreement on
the anniversary date for three successive years.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Englewood injects granular activated carbon to improve water quality into a forebay near
Union Ave. and S. Platte River, but the process creates blackened water that cannot be
directly introduced into City Ditch for exchanging. Clear water can be exchanged up City Ditch
but must be pumped into the ditch from a forebay adjacent to the Allen Plant. Englewood has
no pump or pipe for pumping this forebay, but Centennial is agreeing to provide and install the
pump and pipe at Centennial's sole expense.
Centennial owns reusable wastewater return flows to the S. Platte River and Englewood has
means to re-divert these flows at Union Avenue and either use them or redeliver to
Centennial. The proposed agreement would divert the return flows and pay Centennial $85.00
an acre-foot for the flows, plus pumping costs. Englewood would only acquire the return flows
at its' sole discretion. Centennial would acquire all return flows delivered to Mclellan
Reservoir that are not acquired by Englewood and shall pay Englewood $30/acre foot, plus
pumping costs.
2 ·-I
FINANCIAL IMPACT
Englewood will pay Centennial $85 per acre foot for all return flows it chooses to acquire from
Centennial and Centennial shall pay Englewood $30 per acre foot for return flows acquired by
Centennial.
LIST OF ATTACHMENTS
Bill for Ordinance
Agreement for Temporary Lease and/or Re-Diversion of Reusable Return Flows of Water
2 .-2
AGREEMENT FOR TEMPORARY LEASE AND/OR RE-DIVERSION OF
REUSABLE RETURN FLOWS OF WATER.
1. Introduction; Parties and Purposes.
Centennial Water and Sanitation District (Centennial) owns reusable return flows to the South
Platte River which consist of Centennial's reusable water discharged by Centennial 's Marcy
Gulch wastewater treatment plant (the return flows). The City of Englewood (Englewood) has a
means to re-divert the return flows at Union Avenue, and either retain them for use by
Englewood or redeliver same to Centennial. The parties intend that Englewood shall attempt to
divert the return flows, under the circumstances set'forth below, and pay Centennial for the
return flows if same are retained by Englewood; and that Centennial will pay Englewood for re-
directing the return flows, if same are redelivered to Centennial. It is anticipated that Englewood
will attempt to divert the return flows at its Union Avenue pump station, and either use same
immediately in its Allen Treatment Plant, or exchange same up City Ditch to McLellan reservoir,
in Englewood's discretion.
Therefore, the parties have agreed as follows:
2. Centennial to Give Notice of Availability; Englewood Response.
Centennial will advise Englewood, on a daily basis, of the amount of available return flows at
Englewood's Union Avenue pump station. Englewood will advise Centennial, on a daily basis,
of available return flows Englewood will not be diverting.
3. Englewood to Attempt to Divert ..
Englewood will make reasonable efforts to lawfully divert the return flows at its Union Avenue
pump station. Englewood shall have no obligation to divert: a) if diversion would impair the
necessary quality of water introduced into Englewood's water treatment plant or introduced into
City Ditch for exchange, as determined in Englewood's sole discretion; b) except to the extent
that Englewood determines to use the return flows immediately in its Allen Treatment Plant, plus
the exchange capacity in City Ditch; c) to the extent that the capacity in Englewood's pumping
system after supplying Englewood's demand is less than all of the available return flows.
Englewood shall have no obligation to use the return flows immediately in its Allen Treatment
Plant. While Englewood shall make reasonable efforts to divert the return flows, the parties
recognize that various factors may make diversion impractical, and Englewood shall have no
liability to Centennial for failure to divert. Englewood will account for return flows diverted at
its Union A venue pump station.
4. Englewood to Exchange Up City Ditch.
Englewood will make reasonable efforts to exchange the diverted return flows up City Ditch and
into McLellan Reservoir, via the pump station from City Ditch to McLellan Reservoir.
5. Englewood's Option to Acquire Return Flows Delivered to McLellan Reservoir.
Englewood will account for the return flows delivered by exchange to McLellan Reservoir,
Englewood will have the option to acquire the return flows delivered to McLellan Reservoir (and
Englewood will acquire return flows used immediately in Englewood's Allen Treatment Plant).
z -..3
Within four days after the end of each week (ending Saturday at midnight) Englewood will notify
Centennial if it wishes to acquire all of the return flows delivered to McLellan during that week.
Englewood will pay Centennial $85 per acre foot for all of the return flows which it acquires,
and pay the pumping costs associated with those return flows . Return flows so acquired by
Englewood shall be treated as Englewood's water for all purposes, and may be used by
Englewood or delivered to Centennial under any agreement between Englewood and Centennial.
Return flows delivered to McLellan as to which Englewood does not give such notice shall
belong to Centennial.
6. Centennial's Payment for Return Flows Acquired by Centennial.
Centennial shall acquire all return flows delivered, to McLellan Reservoir that are not acquired by
Englewood. Centennial shall pay Englewood $30 per acre foot to return flows acquired by
Centennial, plus all pumping costs associated with delivery of those return flows to McLellan
Reservoir.
7. Temporary Pumping Facilities from the Forebay Reservoir next to the Allen Treatment Plant.
Englewood currently injects granular activated carbon (GAC) into the forebay adjacent to the
South Platte River, from which Englewood's Union Avenue pumping station pumps water to the
Allen Treatment Plant facilities. (The GAC is injected because of the current severe quality
problems in the South Platte River.) The water containing the GAC is blackened in color and
therefore cannot be directly introduced into City Ditch for exchange purposes. Therefore, a
substitute supply of clear water to be exchanged up City Ditch must be pumped into City Ditch
from a forebay reservoir adjacent to the Allen Treatment Plant (not to be confused with the
forebay at the river). (Pumping of this substitute supply will be unnecessary if the GAC injection
at the river forebay should cease.) Englewood has no pump and pipe to accomplish the pumping
of this substitute supply from the forebay reservoir. Centennial will provide and install such a
pump and pipe, and hook it up to a power source, at Centennial's sole expense. Englewood and
Centennial will cooperate in determining the location, nature and installation of the pump and
pipe. At the end of this Agreement, Centennial will remove the pump, pipe and power hookup at
Centennial's sole expense, unless the parties otherwise agree. Centennial will restore any
excavation or alteration of the forebay and surrounding areas, at Centennial' s sole expense.
8 . Pumping Costs.
Englewood will reasonably determine pumping costs, which are to include power, other
operation costs, and maintenance.
9. Termination.
Either Englewood or Centennial may terminate this Agreement after 5 days written notice to the
other party. If not so terminated, this Agreement will terminate at the sooner of October 31,
2013 or the cessation of flows in City Ditch below the Allen Treatment Plant, whichever sooner
occurs, unless the parties otherwise agree. This Agreement may be renewed for three (3)
additional one ( 1) year terms upon the signature of the City Manager and the Centennial Water
and Sanitation District Manager.
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10. Payment.
Englewood will account for deliveries. Englewood will pay Centennial for return flows acquired
by Englewood within thirty (30) days after the end of the month during which particular
deliveries were made to Englewood. Centennial will pay Englewood within thirty (30) days after
the end of the month during which particular deliveries were made to Centennial.
11 . Financial Obligations subject to Appropriation.
For any multiple-fiscal year financial obligations by the City or District that extend beyond its
current fiscal year, the financial obligations of the 'City or District under this Agreement shall be
subject to and limited by the appropriation of sufficient funds therefore by its governing body.
Funds for this Agreement have been budgeted, authorized and appropriated by the City and
District for the 2012 fiscal year. Nothing herein obligates the City or District to budget,
authorize or appropriate funds for any future fiscal year.
12 . State Engineer.
Centennial will be responsible for any necessary notice to the State Engineer's office, assuring
the State Engineer's office that its return flows are indeed reusable and divertible by Englewood,
and reporting to the State Engineer's officej in cooperation with Englewood.
CITY OF ENGLEWOOD
By: ____________ _
Mayor-
Dated: ________ _
-3-
2 -s
CENTENNIAL WATER AND
SANITATION DISTRICT
By:~~~~~~~~~~
Title -
Dated: ________ _
RENEW AL OF AGREEMENT FOR TEMPORARY LEASE AND/OR RE-DIVERSION
OF REUSABLE RETURN FLOWS OF WATER.
The City of Englewood, Colorado and the Centennial Water and Sanitation District (Centennial)
have entered into an Agreement regarding reusable return flows to the South Platte River. That
Agreement was finalized on . The parties wish to renew that Agreement for
another year, so that the terms and conditions .. of the Agreement remain the same. This renewal
of the Agreement shall be valid until October 31, 2014.
CITY OF ENGLEWOOD
By: __________ _
, City Manager
Dmed: ~-------
2 -(p
CENTENNIAL WATER AND
SANITATION DISTRICT
By: __________ _
, District Manager
RENEW AL OF AGREEMENT FOR TEMPORARY LEASE AND/OR RE-DIVERSION
OF REUSABLE RETURN FLOWS OF WATER.
The City of Englewood, Colorado and the Centennial Water and Sanitation District (Centennial)
have entered into an Agreement regarding reusable return flows to the South Platte River. That
Agreement was finalized on . The parties wish to renew that Agreement for
another year, so that the terms and conditions of the Agreement remain the same. This renewal
of the Agreement shall be valid until October 31, 2015 .
CITY OF ENGLEWOOD
, City Manager
Dated: ---------
2 -I
CENTENNIAL WATER AND
SANITATION DISTRICT
, District Manager
Dated: --------
RENEW AL OF AGREEMENT FOR TEMPORARY LEASE AND/OR RE-DIVERSION
OF REUSABLE RETURN FLOWS OF WATER.
The City of Englewood, Colorado and the Centennial Water and Sanitation District (Centennial)
have entered into an Agreement regarding reusable return flows to the South Platte River. That
Agreement was finalized on . The parties wish to renew that Agreement for
another year, so that the terms and conditions of the Agreement remain the same. This renewal
of the Agreement shall be valid until October 31, 2016.
CITY OF ENGLEWOOD
By: _________ _
, City Manager
l -8
CENTENNIAL WATER AND
SANITATION DISTRICT
By: __________ _
, District Manager
MEMORANDUM
''
To : Englewood Water and Sewer Board
From : Tom Brennan, Utilities Engineer ~
Date : May 31, 2012
RE: All Recycling's Application for Vacation of W. Wesley Ave
DATE : May 30, 2012
Utility staff is seeking direction from the Water and Sewer Board on the disposition of the existing City
owned water mains servicing the site . ALL Recycling is an industrial site that accepts, processes, and
ships all types of metal. This operation is very dynamic as material is moved through the site . The
process requires heavy equipment to handle the materials being processed and large areas for storing it
prior to shipping off site . The City owned water mains servicing the site will be further impacted by the
vacation of W . Wesley Ave. Presently the water mains are located in Public ROW in W. Wesley Ave and
W. Harvard Ave and in an easement in vacated S. Pecos Street. These water mains only serve All
Recycling with twelve taps ranging from 5/8" to 2". Refer to attachment A for detail. The high activity
level of the site, difficulty of verifying water use, and the limited access to the mains are of great
concern to the Utilities Department. Ut il ity staff recommends as part of the W. Wesley Ave vacation that
All Recycling take ownership of the water mains and assume all maintenance of them. This would be
accomplished by requiring a check valve and master meter in W . Wesley Ave and W . Harvard Ave at the
east property line of S. Raritan Street to account for all usage by the site.
3 ·-I
ALL RECYCLING SITE N I Legend
Englewood, Colorado j\ I 8 Sewer Manholes Water Main
ATTACHMENT A j\ I Sewer Main Fire Service Line
Sewer Service Line Water Service Line
• Fire Hydrant
0 125 250 500
NOTE: THIS MAP IS NOT A LEGAL DOCUMENT. IT IS INTENDED Feet
TO SERVE AS AN AID IN GRAPHIC REPRESENTATION ONLY Englewood Utilities Dept ., June , 2012
MEMORANDUM
TO: Stewart Fonda, Director of Utilities
FROM : Mitch Riley, Utilities Supervisor
DATE: May 29 , 2012
RE: West Grand A venue Main Replacement
In accordance with a petition sponsored by Shaundra Holmes and Marti Anderson that
was sent to the Englewood Water and Sewer Board on December 28, 2012 , the water
main replacement project was given priority on the ten year replacement list. Preliminary
construction for the 3000 through the 3200 blocks of W. Grand Ave. began on May 21 ,
2012.
The project can take up to three months, depending on emergencies that would have to be
dealt with, such as main breaks. As with any major construction project, this will be
disruptive for the residents on these blocks and prompt complaints.
A trench will be cut 8' wide to allow access to the existing water mains. This area will be
stripped of asphalt for an extended period of time. Residents will experience periods of
their water service being cut off during transfer of service lines and mains. The old water
main will be shut down at the intersection of S. Irving St. and W. Grand Ave. Thirty
individual service lines will then be disconnected and tied into the new main. Additional
time will also be necessary due to the amount of bends to allow for the curvature of the
street.
As with any construction project, residents will be inconvenienced by resulting dust , piles
of aggregate, limited access, equipment noise and generally, just having to live in a
construction work zone. If complaints are received that I can address, please leave the
information regarding the concern, address and contact information at the main office,
303-762-2635 .
'-J -I
May 30, 2012
Mr. Ben Wade
Water Conservation and Grants Coordinator
Colorado Water Conservation Board
Office of Water Conservation and Drought Planning
1313 Sherman Street , Room 721
Denver, CO 80203
RE: City of Englewood Water Conservation Planning Grant Application
Dear Mr. Wade:
The City of Englewood is interested in developing a Water Conservation Plan to guide the
effective and responsib le use of their water resources. The City Council understands that, in
accordance with HB04-1365, having a State-approved Water Conservation Plan is prerequisite
to obtaining financial assistance from the Colorado Water Conservation Board (CWCB) and the
Colorado Water Resources and ·Power Development Authority.
On behalf of the City, we are submitting the attached planning grant application for a Water
Conservation Plan. The total cost to complete the plan is $68,000. The City proposes to match
$20,000 with in-kind services, which is 30% of the total project. The City requests a grant for
$48 ,000 from ewes to complete the plan, which will cover a ten -year planning horizon from
2012 to 2021. ·
As you will see in the attached revised planning grant application, the City is committed to
implementing effective long -term water savings and efficiency measures and programs. The
City wishes to do its part in saving water for the region and a Water Conservation Plan will go a
long way in helping to meet this commitment.
Please let me know if you have any questions or need additional information .
Respectfully,
~
Stewart Fonda, Director
Englewood Utilities
5 .-1
A. The name and con t act information of the entity seeking the grant.
CONTACT:
Vasser Abouaish
Utilities Engineer
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
303-762-2652
B. Individuals from the City of Englewood who wiJI, l;>e involved in the project include:
Vasser Abouaish is a professional engineer registered in several states and has twenty-
five years of experience in water resources planning and management. His role will
include reviewing demand projections, establishing water savings goals, brainstorming
water conservation measures and screening through the final list. He will serve as the
project manager and primary contact for completion of the Water Conservation Plan .
Tom Brennan is a professional engineer registered in the State of Colorado. He has
over twenty years of experience in water rights and water planning arena. Tom will
serve as the technical advisor for completion of the Water Conservation Plan . He will
assist with the identification and quantification of conservation measures, associated
water savings , and overall plan development.
John Bock is the Utilities Department's Manager of Administration. He oversees the
operation of the CIS Infinity customer information and billing system and the
Department's GIS system and will coordinate technical assistance for this project.
Amy Church is one of the Utilities Department's two system support specialists . She
possesses expertise in the operations of the CIS Infinity Billing System. She will support
the project in the extraction of necessary information from the billing system.
Paul Rodeck is t he Utilities Department's GIS Analyst. He will furnish the project with
information it may need from the GIS system. Cathy Burrage is the Department's
Executive Assistant. She will support the clerical needs of the project.
Stewart Fonda is a professional engineer registered in the State of Colorado and has
over thirty years of experience in water resources planning and management. Stewart is
the Utilities Director for the City of Englewood. He will advise and provide general
direction on all aspects of the project. He will also be paramount in the development of
conservation measures that the City Council will ultimately adopt and implement. His
role will include final review of plan, and presentation to the City Council.
The City of Englewood will take the lead in the plan development. Mr. Vasser Abouaish,
Utilities Engineer, will be responsible for this project. In addition, the City will utilize the
services of a specialized outside consultant to provide technical assistance and
participate in the various tasks of the plan -Please refer to the attachments.
s -2
Finally, the Water and Sewer Board and Englewood City Council will be involved in the
project, by providing discussion forums, policy guidance and public participation
platforms throughout the Plan development and approval stages.
C. Englewood retail water delivery for each of the past ten years
Table 1 -Annual Water Delivered (Overall Production) & Rainfall
YEAR Annual Water Delivery (Million Rainfall (Inches)
Gallons)
2011 1,863 .217 13.40
2010 2,040 .886 ' 9 .90
2009 1,851 .714 24 .70
2008 2,224.461 11 .15
2007 2,070 .913 16 .33
2006 2,589 .758 11.03
2005 2,559 .701 13 .54
2004 2,273.170 18.47
2003 2,647.287 12 .14
2002 2,920.646 5 .96
Table 1 shows steady decline in overall water consumptions (see notes below)
• Annual average of approx. 2,000 MG for the past 5 years
• Annual average of approx . 2,600 MG for the previous 5 years
NOTES :
o In 1987 the Englewood City Council passed an ordinance requiring the installation of
water me ters (and switching to consumption-based rate) at properties receiving flat
rate upon transfer of ownership
o An average of 220 meters has been installed annually for the past 25 years, and
o An associated 30% reduction in water use has taken place.
Annual Water Delivered
· Annual Water Delivery
Year . (Millions of Gallons)
2002 2,920.646
2003 2,647.287
2004 2,273.170
2005 · 2,559.701
2006 2,589.758
2007 2,070.913
2008 2,224.461
2009 1,851.714
2010 2,040.886
2011 1,863.217
,,.......,._._..,._ •• -. .... .,...,. __ ..,. r .. • ... -• ~·• .-.... ._. -·' h---~"'-' •.._,.,.,._.,..,..··,I ••-·-·-"-h'"""'· _,,.,_,..,_,,...,...,. ,..,,._, ... .-........... ..._.....,.,..-,_
Annual Water Delivery (Millions of Gallons)
"' 3,500.000 ··---· -----·---·--·--·------· ----·--···
3,000.000 ·--~----·--·--------·----~-·-·
2,500.000
2,000.000
1,500.000 -~ .. ~· ... ··-'--........... -... -.......... ··-..... ..,. ......... -.--...-...................... ,,., ...... .
1,000.000
500.000 ----------·-
200220032004200520052007200820(e20102011
s-4
-Annual Water Oe~very !Millions
of Gafions)
D . Englewood population has been stable (approx. 31,000**) for the past 10 years
• 1990 Population 29,918
• 2000 Population 31,727
• 2010 Population 30,525
• 2011 Population (estimate will be available in June 2012)
**Source: U.S. Census Bureau: State and County QuickFacts. Data derived from Population
Estimates, American Community Survey, Census of Population and Housing.
E. Englewood water system characteristics and PE;!rtinent growth issues are as follows:
• Colorado Department of Public Health and Environment 's Water Quality Control
Division conducted its Source Water Assessment of Englewood Water System in
2004 , which rendered the following results; the water supply consists of:
• 3 active surface water sources
• 0 active ground water sources under the influence of surface water
• 0 active, purchased surface water sources and/or purchased ground
water sources under the influence of surface water
• Based on the City's billing system, average water use for the last 5 years is:
o TOTAL: 174 Gallons Per Capita Per Day (GPCPD) system-wide
o RESIDENTAIL: 104 GPCPD for single family homes (Only)
• Estimated annual water saving to be achieved through implementation of the plan is
12 .5%, which equals approximately 250 MG (767 acre-feet)
• The US Census Bureau predicts Englewood's population to remain the same for the
next five (5) years .
• Englewood water syst em stability and reliability are adequate based on its location
and availability of multiple sources (compared to areas of current and future water
needs as identified by the Statewide Water Supply Initiative (SWSI).
s-5
The City of Englewood Water Conservation Plan Scope of Work:
This scope of work describes t he work to be performed by the City of Englewood. The scope
outlines the tasks required to successfully complete a water conservation plan in accordance
with CWCB 's Water Conservation Plan guidelines and policies.
Water conservation plans are re q uired under the Water Conservation Act of 2004 for covered
entities that seek financial assistance from the CWCB or the Colorado Water Resources and
Power Development Authority. The objective of this task is to develop a plan that meets the
CWCB requirements, makes beneficial and responsible use of the City's water supplies, and
ultimately enables the City to apply for state financial assistance for subsequent projects .
The Water Conservation Plan will be developed following CWCB's Water Conservation Plan
Development Guidance Docume nt. Public-review comments will be incorporated prior to
submitting the plan to the City Council for final approval and adoption.
The information characterizing past water use by sector (residential, commercial, industrial, etc.)
and per capita use (res idential and total) is not readily available due to the current water billing
system's reporting limitations (since 2004). Englewood Utilities has recently contracted with the
billing system software developer i n order to be able to generate the needed reports during the
course of developing its conservation plan (June 2012 to January 2013).
The development of the plan is divided into the following tasks (similar to what is indicated in the
CWCB Model Plan Template):
Task 1. Profile the Existing Water System
The activities described under this task will provide information on the City's existing
water supply system .
1.1 Profile physical characteristics of the existing water supply system :
Will describe the physical characteristics of the water system. Included in the
summary will be key system characteristics, geographic area served, population
and connections served , types of key water users, existing facilities and demand.
1.2 Identify all water sources:
Identify and descri be all of the system's water supply sources i ncluding
attributes , age, seniority and conditions of its use. Estimates will be made for
any missing information .
1.3 Identify system lim itations:
Describe the City's water system limitations.
1.4 Characterize water costs and pricing structures:
Document past and current history of water sales.
1.5 Review current policies and planning initiatives:
Discuss major policies the City has in place that affect water use under normal
and drought condi ti ons , and summarize major planning efforts to date.
1.6 Summarize current water conservation activities:
Estimate water sav ings from previously implemented conservation measures
s -6
Task 2. Characterize Water Use and Demand Forecast
The activities described under this task will provide information on the City's existing and
projected water use.
2.1 Characterize current water use:
Review billing records to summarize current water use. Included will be detailed
custome r sector data, quantifications of indoor vs . outdoor use and potable vs.
non-potable use, and examination of historical water use by tap size.
2.2 Select forecasting method:
A demand forecasting method will be selected and described .
2. 3 Prepare demand forecast:
Estimate future water demand by tap size or customer category according to the
selected forecasti ng method .
Task 3. Profile Proposed Facilities
The activities described under this .task will identify and describe planned improvements
based on the results from step two and estimate the associated costs.
3.1 Estimate supply costs based on the demand forecast:
Prepare incremental and total costs for water supplies that are appropriate.
3.2 Identify and describe anticipated capital facility improvements and additions:
Summarize facility needs over a similar time horizon used for demand
forecasting.
3.3 Estimate total, annual and unit cost of the improvements:
Develop cost estimates of improvements. Worksheet will be used as a guide.
3.4 Develop a water supply capacity forecast:
Provide a summarized supply capacity forecast.
Task 4. Identify Conservation Goals
The activities described under this task will identify conservation goals for the City.
4 .1 Develop water conservation goals:
Develop water conservation goals in collaboration with the City Council. Areas
for water conservation will be identified based on results from Tasks 2 and 3. A
specific water-savings target, as well as how the savings will be measured, will
be identified.
4.2 Document the goals development process:
Document the process used to develop the water conservation goals.
Task 5. Identify Water Conservation Measures and Programs
The activities described under this task will identify conservation measures and
programs the City may implement to reach the conservation goals identified in Task 4.
5 -7
5.1 Identify conservation measures and programs:
Develop water conservation measures.
5.2 Develop and define screening criteria :
Describe the screening criteria used to evaluate and eliminate some of the water
conservation measures and programs.
5.3 Screen conservation measures and programs:
The screening criteria will be applied to the "universal" list of conservation
measu res and programs to determine which ones will be further evaluated in the
planning process.
Task 6 Evaluate and Select Conservation Measures and Programs
The activities described under this task are intended to evaluate and select the optimal
conservation measures and programs the City may implement.
6.1 Create combinations of measures and programs:
Review all conservation measures and programs that passed the screening
criteria and group them, so similar measures and associated water-savings are
not double counted .
6.2 Estimate costs and water savings of conservation options:
Estimate the cost of each conservation measure/program and the associated
water savings using Worksheet 6-1 as a guide. A cost/benefit analysis will also
be included.
6.3 Compare benefits and costs:
Summarize conservation measure costs and water savings, including a net
benefit from all suggested measures .
6.4 Defi ne evaluation criteria:
Develop criteria used to select the conservation measures/programs for
implementation. Key criteria will be cost for implementation and potential water
savings.
6.5 Select conservation measures and programs:
Summarize the evaluation of each measure/program based on the evaluation
criteria and indicate, with Council input, which measures/programs will be
implemented. The water savings from the implementation will be estimated.
Task 7 Integrate Resources and Modify Forecasts
The activities described under this task will modify the supply and demand forecasts to
account for water savings from the selected conservation measure and program . The
benefits of conservation as well as revenue effects will also be addressed.
7 .1 Revise demand forecast:
Revise the demand forecast prepared in Task 2 to account for the water savings
of the measures/programs from Task 6.
7.2 Identify project-specific savings:
Determine the effect of water savings from conservation on the timing and
capacity of facility improvement projects and quantify savings.
7.3 Revise supply-specific savings:
Determine the effect of water savings from conservation on the timing and
capacity of facility improvement project and quantify savings.
7.4 Revise supply-capacity forecast:
Revise the supply capacity forecast based on findings from Task 7.2
7.5 Summarize forecast modifications and benefits of conservation:
Develop a graph showing demand and supply with and without conservation.
7 .6 Cons ider revenue effects:
Quantify impacts to revenues from implementation of water conservation.
Savings in capital improvement projects or delayed water acquisition will be
presented against loss in sales revenue. Strategies to address this issue will be
discussed.
Task 8. Develop Implementation Plan
The activities described under this task will present a strategy for implementing the
selected conservation measures and describe methods for monitoring the plan's
success .
8.1 Develop implementation schedule:
Discuss s ignificant implementation actions and obstacles for implementing the
selected conservation measures. Will develop a reasonable implementation
schedule and timetable to follow.
8.2 Develop plan for public participation in implementation:
Describe how to involve the public in the implementation process.
8.3 Develop plan for monitoring and evaluation progress:
Determine and describe how the Water Conservation Plan will be measured for
effectiveness.
8.4 Develop plan for updating and revising the plan:
Describe when it intends to update the Water Conservation Plan.
8.5 Define plan adoption date/plan completed date/plan approved date:
A copy of t he approval resolution adopting the final Water Conservation Plan will
be included. Will also develop a schedule for City Council adoption & adoption .
Task 9 -Monitor, Evaluate and Revise Conservation Activities arid the Plan.
The plan will be implemented and monitored based on the schedule developed from
Task 8. Will also commit to monitor the performance of the plan including updating the
plan as required.
Task 10. Public Outreach and Participation
The draft conservation plan will be available for review and public comment for 60 days.
During the public comment period two informational presentations will be made; at the
Water & Sewer Board meeting and at the City Council meeting. The public is welcome to
attend these meetings and comment on the plan; in addition, written input and
suggestions wi ll be encouraged.
Project Schedule
Table 2 -Proposed Schedule
Deliverable
Grant application submitted to CWCB
CWCB approves grant and PO issued
Meeting with Consultant to coordinate task delivery
Submit 50 % progress report to CWCB
Submit 75% progress report to CWCB
Submit final draft to Water & Sewer Board and
City Council for review
Collect Water & Sewer Board and City comments at
Council Meetings .
Notify public of draft plan in official newspaper
Public review per iod (60 days)
Council formally adopts final draft
Submit final plan to CWCB
ewes approves plan (60-90 days)
-s -10
Date
05/30/2012
06/30/2012
07/15/2012
08/15/2012
09/15/2012
09/30/2012
10/15/2012
10/30/2012
12/30/2012
01/15/2013
01/20/2013
Project Cost
Table 3 -Fee Estimate
WORK SCOPE ITEM CONSULTANT CITY STAFF TOTAL GRANT
REQ.
*** ****
Hrs Subtotal Hrs Subtotal
Task 1. Profile Existing Water System 20 ''' $3 ,000 20 $2,000 $5 ,000 $4,000
Task 2. Characterize Water Use and Demand Forecast 10 $1 ,500 30 $3 ,000 $4 ,500 $3,000
Task 3. Profile Proposed Facilities 15 $2,250 30 $3 ,000 $5 ,2 50 $3,000
Task 4. Identify Conservation Goals 15 $2 ,250 30 $3 ,000 $5 ,250 $3,000
Task 5. Identify Conservation measures and Programs 20 $3 ,000 30 $3 ,000 $6 ,000 $4 ,000
Task 6. Select Conservation Measures and Programs 40 $6 ,000 60 $6 ,000 $12 ,000 $9,000
Task 7. Integrate Resources and Modify Forecasts 10 $1 ,500 40 $4 ,000 $5 ,500 $3,000
Task 8. Develop Implementation Plans 10 $1 ,500 80 $8,000 $9,500 $7,000
Task 9. Monitor, Evaluate and Revise the Plan 10 $1 ,500 30 $3 ,000 $4 ,500 $3,000
Task 10 . Public Outreach***** 40 $6 ,000 60 $6 ,000 $12,000 $9,000
TOTAL FEE ESTIMATE 200 $27,000 410 $41,000 $68,000 $48,000
••• Consultant Fee is estimated as an average of $150 hourly rate (See Attacments)
**** City Staff Cost is estimated as an average of $100 hourly rate (including all benefits and indire ct
overhead costs , etc.) based on:
NOTES:
1.
2.
0 Utities Director $130
0 Adminstration Manager $110
0 Util ities Engineer $90
0 System Support Specialist $85
0 GIS Analyst $80
0 Executive Assistant $75
***** Includes report preparation , general project cost , meetings, etc .
City staff in-kind for each Task = Grant Request -Consultant' s Cost
CWCB grant will cover Consultant's fees and to partially offset the Ciy's staff cost
s -11
City of Englewood Water Conservation Plan Update
Aquacraft Level of Effort Estimate
Based on the email information provided by Vasser Abouaish, Aquacraft has estimated the level of effort
required to assist the City of Englewood in updating their water conservation plan. This is shown in
Table 1 below. Please note that this is an estimate of the total hours required from kickoff meeting
through plan approval by CWCB.
Table 1: Estimated hours based on CWCB/Englewood tasks
Estimated
Task Aquacraft Hours
Task 1. Profile Existing Water System 4
Task 2. Characterize Water Use and Demand Forecast 16
Task 3. Profile Proposed Facilities 4
Task 4. Identify Conservation Goals 10
Task 5. Identify Conservation measures and Programs 16
Task 6. Select Conservation Measures and Programs 20
Task 7. Integrate Resources and Modify Forecasts 40
Task 8. Develop Implementation Plans 60
Task 9. Monitor, Evaluate and Revise the Plan 20
Task 10. Public Outreach 30
TOTAL 220
Because of the City's stated desire to lead the conservation planning effort, Aquacraft has estimated
approximately 27% fewer hours for this plan preparation that for other recent proposals. Based on
discussions with the City, additional reductions in the estimated effort are possible.
While the CWCB planning guidelines list the 10 planning steps identified as tasks in Table 1 above, when
preparing water conservation plans Aquacraft has found it useful to combine tasks into fewer and more
descriptive categories. Table 2 presents an alternative formulation of the tasks for this project with the
same estimated level of effort. The City can choose to move forward with either task description.
5 -1 '2.
Table 2: Estimated hours based on Aquacraft proposed tasks
Estimated Aquacraft
Task Hours
Task 1-Profile City of Englewood Water System, Current Demand, Growth
Estimates, Demand Projections, Conservation Program, and Proposed
Facilities
Task 2 -Develop Water Conservation Implementation Scenario and
Strategy ~ ' iJ
Task 3 -Model Conservation Scenarios and Develop Benefit-Cost Analysis
Task 4 -Revise Demand Forecasts to Incorporate Selected Water
Conservation Program
Task 5 -Prepare Draft Conservation Plan. Finalize Draft Conservation Plan
with City Staff
Task 6 -Project Coordination -Project Meetings, Plan Presentation, Public
Review Process, Submission of Plan to CWCB, and On-Going Technical
Support
TOTAL
Aquacraft 2012 Billing Rates
Aquacraft's 2012 billing rates are shown below. Most of the work for this project will be billed at the
Senior Project Engineer and Project Engineer rate level.
Principal Engineer-William DeOreo, P.E.
Senior Project Engineer -Peter Mayer, P.E.
Project Engineer -Leslie Martien
Analyst -Matt Hayden, Renee Davis
Technician
5 -13
$180 per hour
$165 per hour
$120 per hour
$ 90 per hour
$ 65 per hour
so
40
40
20
40
30
220
ATTACHMENT C
Project Fee Estimate
City of Englewood Water Conservation Plan
ITEMS OF WORK
TASK A • Develop Water Conservation Plan
Step 1 • Profile of Existing Water System
1.1 Profile Existing Water System
1.2 Identify Sou rces of Water
1.3 Identify System Limitations
1.4 Characterize Water Costs and Pricing
1.5 Review Current Policies and Planning Initiatives
1.6 Summari ze Current Water Conservati on Activities
Sub-Total
Step 2 • Characterize Water Use and Forecast Demand
2.1 Characterize Current Water Use
2 .2 Select Forecasting Method
2.3 Prepare Demand Forecast
Sub-Total
Step 3 • Profile Proposed Facilities
3.1 Identify and Cost Potential Fa ci lity Needs
3.2 Prepare an Incremental Cost Analysis
3.3 Develop Preliminary Capacity and Costs Forecasts
Sub-Total
Step 4 -Identify Conservation Goals
4 .1 Develop Water Conservation Goals
4.2 Document the Goal Development Process
Sub-Total
Step 5 • Identify Conservation Measures and Programs
5.1 Identify Conservation Measures and Programs
5.2 Develop and Define Screening Criteria
5.3 Screen Conservation Measures and Programs
Sub-Total
Step 6 • Evaluate and Select Conservation Measures and Programs
6 .1 Create Combinations of Measu res and Programs
6 .2 Estimate Costs and Water Savings of Conservation Opti ons
6.3 Compare Benefrts and Costs
6.4 Define Evaluation Criteria
6 .5 Select Conservation Measures and Programs
Sub-Total
Step 7 -Integrate Resources and Modify Forecasts
7.1 Revise Demand Forecasts
7 .2 Identify Project Specific Savings
7 .3 Revise Supply-Capacity Forecasts
7 .4 Summarize Forecast Modifications and Benefits of Conservation
7.5 Consider Revenue Effects
Sub-Total
Step 8 • Develop Implementation Plan
8.1 Develop implementation Schedule
8.2 Develop Plan for Public Participation in Implementation
8.3 Develop Plan for Monitoring and Evaluation Processes
8.4 Develop Plan for Updating and Revising the Conservation Plan
8.5 Define Plan Adoption Date/Plan Completed Date/Plan Approved Date
Sub-Total
Step 9 • Monitor, Evaluate, and Revise Conservation Activities
9.1 Implement the Plan
Sub-Total
TASK A TOTAL
TASK B ·Public Outreach
Meeting wtw&s Board ·and City Council to discuss potential measures/programs
Public meeting to solicit feedback
TASKS TOTAL
General Project Expenses
Travel -7 meetings x $0.556/mi x 130 mi
Phone conference with CWCB after final re vi ew and incorporate comments
GENERAL PROJECT EXPENSES TOTAL
TOTAL FEE
Notes:
Assumes Englewood staff will prepare report and CWS will complete a final review
.
cws cws
Michelle Hatcher Steve Naµven
HOURS SUB HOURS sue
$120 TOTAL $150 TOTAL
2 $240 1 $150
2 $240 1 $150
2 $240 1 $150
2 $240 1 $150
2 $240 1 $150
2 $240 1 $150
12 $1,440 6 $900
, '2 $240 1 $150
1 $120 $0
2 $240 2 $300
5 $600 3 $450
2 $240 2 $300
2 $240 2 $300
2 $240 2 $300
6 $720 6 $900
6 $960 4 $600
2 $240 1 $150
10 $1,200 5 $750
4 $480 4 $600
1 $120 1 $150
6 $960 1 $150
13 $1,560 6 $900
4 $460 1 $150
28 $3 ,360 1 $150
16 $1,920 1 $150
1 $120 1 $150
4 $460 1 $150
53 $6,360 5 $750
1 $120 1 $150
1 $120 1 $150
1 $120 1 $150
1 $120 $0
1 $120 1 $150
5 $600 4 $600
2 $240 2 $300
1 $120 $0
2 $240 $0
1 $120 $0
1 $120 $0
7 $840 2 $300
1 $120 1 $150
1 $120 1 $150
112 $13,440 38 $5,700
12 $1,440 12 $1,800
6 $720 6 $900
18 $2,160 18 $2,700
3 $360 3 $450
3 $360 3 $450
133 $15,960 59 $8,850
Fee estimate is primarily for technical assistance and to attend W&S Board and Council meetings to answer questions
Water savings calculations of selected measures and programs is the largest portion of Consultant's fee
5 -I~
Labor Expense
Total Total Total
$390 $390
$390 $390
$390 $390
$390 $390
$390 $390
$390 $390
$2,340 $2,340
$390 $390
$1 20 $120
$540 $540
$1,050 $1,050
$540 $540
$540 $540
$540 $540
$1 ,620 $1,620
$1 ,560 $1 ,560
$390 $390
$1,950 $1 ,950
$1 ,060 $1,080
$270 $270
$1 ,110 $1 , 110
$2,460 $2460
$630 $630
$3,510 $3,510
$2,070 $2,070
$270 $270
$630 $630
$7,110 $7,110
$270 $270
$270 $270
$270 $270
$120 $120
$270 $270
$1,200 $1,200
$540 $540
$120 $120
$240 $240
$120 $120
$120 $120
$1140 $1,140
$270 $270
$270 $270
$19,140 $19,140
$3,240 $3 ,240
$1,620 $1 ,620
$4,860 $4,860
$506 $506
$810 $810
$810 $506 $1,316
$24,810 $506 $25,316
Englewood Utilities
DROUGHT MANAGEMENT PLAN
June 2012
• Drought Definition and the Water Supply index (WSI)
• Relationship with the Water Conservation Plan
• History & Background
• Drought MITIGATION & PREPAREDNESS
• Drought Indicators and Triggers
o Supply
o Demand
o Weather
• Drought RESPONSE
o Stage I Drought Watch: In effect until Stage II is triggered
o Stage II Moderate Drought: Calling for Voluntary Reductions
o Stage Ill -Severe Drought: Instituting Mandatory Restrictions
o Stage IV -Critical Drought: Rationing and/or banning all outdoor use
• Enforcement
• Summary
• Public Involvement
• Current Status
Englewood Utilities
DROUGHT MANAGEMENT PLAN
June 2012
Introduction
The City of Englewood is developing a comprehensive Water Conservation Plan, in the
next six (6) months, in accordance with the Water Conservation Act of 2004 (HB04-
1365) and to meet the provisions of Colorado Revised Statutes (CRS) section 37-60-
126. A State-approved Plan will qualify Englewood for loans, grant funding and other
forms of financial assistance from the Colorado Water Conservation Board (CWCB) and
the Colorado Water Resources and Power Development Authority for water and supply
and delivery projects.
The City of Englewood's Water Conservation Plan will guide the effective and
responsible use of its water resources, including during periods of drought. While the
statuary authority for the Drought Mitigation Plan Guidelines gives CWCB authority to
review the City's Plans, nothing in the statute shall be construed as mandating that
entities must have an approved drought mitigation plan on file with the state. However,
due to current drought "threat" conditions, the City is accelerating the development of its
drought plan.
Colorado Drought Mitigation and Response Plan (revised in April 2002) was first
developed in 1981 (as Colorado was the first in the nation to create a formal mechanism
to identify and respond to drought. State drought planning has been developed through
the preparation and implementation of Colorado's plan to provide an effective and
systematic means for the state to reduce the impacts of water shortages over the short
and long-term. The plan consists of four components: monitoring, assessment ,
mitigation, and response.
Drought is a common natural phenomenon in Colorado and can significantly reduce
available municipal water supplies. In order to appropriately address and reduce
drought-related impacts, it is imperative for municipal water providers to accurately
anticipate and plan for droughts. A drought management plan defines when a drought-
induced water supply shortage exists and specifies the response actions that should be
taken both prior to a drought to lessen impacts and response actions following the onset
of a drought.
The main objective is to preserve essential public services and minimize the adverse
effects of a water supply emergency on public health and safety, economic activity,
environmental resources, and individual lifestyles. Most important in developing a
drought plan is to determine the actions and procedures for responding to a drought-
related water supply shortage before an actual water supply emergency occurs.
t, -I
Background
Englewood Utilities is developing a Drought Management (preparedness, mitigation and
response) Plan in accordance with the Water Conservation Act of 2004 (HB04-1365)
and to meet the provisions of Colorado Revised Statutes (CRS) section 37-60-126. The
plan outline follows the CWCB Drought Mitigation Planning Guidelines.
While Water conservation planning involves strategies for reducing water demand (i.e.,
improving water use efficiency and/or increasing reuse), the main objective of a water
conservation plan is to achieve lasting, long-term improvements in water use efficiency
while reducing overall water demands. '·
In contrast, a drought management plan focuses on mitigation and response strategies
that can provide short-term relief from temporary drought-related water supply
shortages. Drought response measures often achieve temporary savings through
changes in customer behavior during a drought. This may involve mandatory water
restrictions for certain types of water use on a temporary basis. Drought mitigation
generally applies to measures taken prior to a drought to avoid or reduce impacts during
a drought.
While drought planning is an essential component of an overall water conservation
planning, it is common for the public, and even for water providers, to confuse drought
mitigation planning and water conservation planning:
• The goal of drought mitigation planning is to ensure an uninterrupted supply of
water in an amount sufficient to satisfy essential needs. Drought response
measures can include mandatory restrictions on certain water uses, water
allocation or the temporary use of an alternative water supply. These measures
are intended to be temporary responses to water supply shortages.
• The goal of water conservation planning is to achieve lasting, long-term
improvements in water use efficiency. Water conservation measures can include
managing landscape irrigation, implementing conservation water rate structures,
replacing or retrofitting water fixtures and similar efforts.
Englewood water system is not expected to experience drought conditions requiring
implementation of drought response strategies very often. The city is fortunate to own a
diversified water rights portfolio that has a high degree of reliability. However, the City is
located in a semi-arid climate and drought (defined as a lengthy period of below-
average precipitation) is an expected part of the natural hydrologic cycle in this region
Droughts will occur regularly even though the City's water system may not experience
any water shortfall due to drought for several decades until a drought severe enough to
affect its water supplies occurs. Although it is unknown when sufficiently severe
droughts will occur to limit the City's water supplies and how long the limitations will last,
severe droughts will eventually occur.
No municipal water supply system is drought-proof. The cost of providing facilities and
water rights that might be used only once in many decades would be high and would
not be a wise use of available funds. It is more prudent to reduce water demand in
response to a drought whenever the available supply of water is expected to be less
than the anticipated water demand for an extended period of time. It is also essential to
have a plan in place for responding to drought that is tailored to Englewood's water
system. It is hoped that the availability of this plan will facilitate a prompt and
appropriate response to droughts.
''
DROUGHT PREPAREDNESS AND MITIGATION
Englewood owns several very senior water rights which divert from the South Platte
River at Union Avenue. While these water rights provide the City with an ample supply
of water, in dry years the low streamflow in the river, together with the demands for
water from other senior rights, may result in the City's senior river rights not being able
to provide the city with all of the water needed. In order to answer the question of
whether the City's senior river rights will be able to supply the City's needs during a
"dry" year, the following analysis was performed.
• Dry Year -Historical river streamflows for the year 1954 were taken to represent
streamflows of a "dry" year. The year 1954 is generally regarded as the driest
year with the lowest streamflows of record for the South Platte River, so the 1954
streamflows were used to test the ability of Englewood's senior river rights to
satisfy the city's "dry" year water requirements.
• Daily Water Demand -Englewood's daily water requirements for a "dry" year
were taken to be the daily water requirements historically observed for the year,
but with the City's daily irrigation water requirement increased by 15% to
represent the hot and dry conditions which may occur in a "dry'' year. For
reference, the City's total raw water requirement in 2011 was 2,012 MG, with a
maximum daily requirement of 11.24 MG. The projected 2012 total raw water
requirement for this analysis is 2,314 MG, with a maximum daily requirement of
13 MG.
• Adequacy of Englewood's Senior Rights -The analysis then compares, on a
daily basis, the total availability of Englewood's senior river rights, together with
the City's senior McBroom ditch right, with the City's 2012 daily water
requirement. All of the City's changed Nevada Ditch, Brown Ditch and McBroom
Ditch rights are used in the "single-use" mode, because this mode maximizes the
water availability for the City's domestic use. The analysis calculates on a daily
basis any shortage in the City's supply, and these shortages are summed into
the monthly shortages depicted as follows:
IJ,
• Englewood's senior rights will begin to fail to supply the c~y with its '
domestic water requirement in the month of June, and that shortages will
continue through the month of November, and
• Reduced shortages which may be expected as a result of Englewood's
invocation of its agreement with Denver Water. This agreement provides
that Denver will provide water to Englewood to compensate the City for
shortages in her senior river rights which are attributable, in part, to
evaporation from Denver's Eleven-Mile Reservoir in South Park. The
agreement limits Denver's provision of water to Englewood to no more
than 750 acre-feet in any year. ''
• Solutions to Englewood's shortages -Englewood has three means by which to
eliminate shortages in its supply for a "dry" year. These include: (a) drawing
water from Mclellan Reservoir; (b) utilizing the Bear Creek augmentation plan
which requires a lesser amount of water from Mclellan Reservoir; and (c)
diverting reusable wastewater return flows from the river.
• Mclellan Reservoir -To eliminate shortages from the City's senior water
rights, the City may simply withdraw water from Mclellan Reservoir and
run it down city Ditch for delivery to the City's Allen Filter Plant.
• Bear Creek Augmentation Plan -The City some years ago obtained a
decree from the Water Court approving the City's right to divert from Bear
Creek at McBroom Ditch and to augment such diversions when the
diversion are out-of-priority. At this time, it appears that augmentation of
such diversions will be required for the remainder of a "dry" year because
of senior calls on the river. The City has also constructed a pipe from the
McBroom Ditch diversion from Bear Creek all the way to the City's river
reservoir located along the river at Union Avenue. Thus, the City now has
a physical means by which to deliver Bear Creek water to the Allen Filter
Plant. When the City uses her Bear Creek augmentation plan, she must
place water in the river in the amount of that part of the diversion which
does not return to the river. In the summer, due to much use of water for
irrigation, the amount which the City must place in the river-i.e., the
augmentation amount-may equal two-thirds of the diversion. Thus, if the
City were to divert 3 cfs from her Bear Creek rights, she would have to
place 2 cfs in the river. Using the above example, if the City needed 3 cfs,
the city could either (1) take 3 cfs directly from Mclellan Reservoir, or (2)
the City could take 3 cfs from Bear Creek, and take 2 cfs from Mclellan
Reservoir and place the 2 cfs in the river. Thus, the augmentation plan
allows the City to use the same amount (3 cfs) for her domestic needs,
which reducing the amount of water needed from Mclellan Reservoir.
• Diversion of Reusable Return Flows -Both the City of Englewood and
Centennial Water and Sanitation District own and use reusable water.
(, -'-/
When reusable water is used, the return flows {treated wastewater and ~
irrigation return flows) may again be diverted and used. Much of
Centennial's water supply derives from reusable sources which result in
reusable return flows accruing to the river upstream from Union Avenue.
Centennial's decreed augmentation plan allows for the quantification of
such reusable return flows and for Englewood to divert like amount at
Union Avenue. To the extent (1) that Centennial has reusable return flows
which are surplus to Centennial's augmentation plan and (2) that
Centennial grants Englewood permission to divert its reusable return
flows, this source of water may help to eliminate shortages in Englewood's
"dry" year water supply. While the diversion of such reusable return flows
may prove helpful in eliminating shortages, such opportunities for
Englewood to divert this source may occur during periods of very low river
flow with attendant poor water quality. If any agreement is made between
Centennial and Englewood regarding Englewood's diversion of
Centennial's reusable return flows Englewood should have the option to
elect in her sole discretion whether to divert such water.
The above analysis shows that Englewood will have enough water to meet its needs in
a "dry" year and won't expect to ask the City Council to institute mandatory watering
restrictions. This is due to decades of proactive efforts of Englewood City officials in the
area of acquiring senior water rights and converting from flat rates to water meters.
resulting in decreased demand.
However, the following are conditions under which mandatory restrictions could
be a possibility:
• Consecutive (2 or more) years of drought, and/or
• Water treatment limitations due to poor water quality (Taste and Odor
problems), resulting from low flow in the river at Union Avenue
DROUGHT RESPONSE
Drought is a natural climatic condition that has occurred many times in the past and will
occur again in the future. The purpose of the City's Drought Plan is to provide a
management program of appropriate responses to drought conditions in the event water
deliveries are reduced or curtailed to treatment plants, resulting in a reduction to
deliveries to customers.
To ensure an adequate water supply for the City's water users, a drought management
plan should establish the criteria for action at each stage of water supply reduction. The
plan should minimize negative impact on water users and the economy. Hardship
should be distributed equally among all the water users: munidpal, residential,
commercial and industrial. Water demand reduction includes all measures taken by the
water utility to reduce the use of potable water in response to drought.
There are four drought (4) stages in this plan, and each stage has measures that may
be implemented by the City Manager or designee. Each stage of the drought
management plan is triggered by a reduction of expected water deliveries. Each drought
stage is also associated with a menu of response measures. Each successive stage
from Stage I to Stage 4 represents a progressively severe condition which includes an
increasingly stringent list of measures that may be implemented as necessary.
Although the City may ask for voluntary reduction in water consumption at any time, the
drought management plan provides a structured program of response that is available
to the public in advance of the need to implement emergency measures.
Water Use Priorities
Priority -End Use
1 -Health and Sat ety
2-Business
Description
Single-family residential, multi housing, water
treatment plant, hydrants (for emergency use),
wastewater treatment plant, and hospital
Indoor use by the commercial and public sector
including schools, stores, offices, hotels, restaurants,
etc. and outdoor use on golf courses
3 -Public outdoor irrigationParks, sports fields, and open spaces
4 -Construction water
5 -Outdoor irrigation
Purpose and Objectives
Water used for construction purposes
Outdoor irrigation in the single-and multi-family
residences, and public and commercial sectors
The purpose of the Drought Management Plan is to:
• Provide contingency plans to ensure that appropriate management resources are
available to continue delivering an adequate, safe and reliable supply of high
quality water to all customers
• Identify strategies which will motivate the community to reduce normal
consumption
• Recommend a programmed response for each stage which would most
effectively reduce water consumption to the available supply with the least
adverse impact
The following are the main objectives of the Drought Management Plan:
• Preserve essential public services during any level of drought severity
from mild to critical emergency conditions.
• Minimize the adverse drought-related impacts on public health and
safety, economic activity, environmental resources, and individual
lifestyles during a drought event.
• Provide a comprehensive yet flexible framework to guide City staff on
the drought mitigation and monitbring efforts, as well as on procedures
to follow for declaring a drought and implementing the drought
response.
• Effective communication of drought awareness and response
information to customers.
• Provide efficient means to monitor and improve the effectiveness of the
Plan over time.
• Provide sufficient contextual information in the Plan to convey the
importance of drought preparedness and management to the public and
how the actions set forth in this Plan are relevant to reducing future
drought-related impacts.
Summary
The City of Englewood Drought Preparedness, Mitigation and Response Plan (Plan)
recognizes that drought impacts do not occur suddenly or without warning, and
acknowledges that with proper planning and review it is unlikely the community will find
itself in an emergency situation caused solely by drought
The Plan calls for annual reporting on local and regional indicators to be monitored as
triggers for implementing or rescinding various stages of drought response that may be
required to ensure Englewood water resources and system characteristics are not
compromised by drought impacts. The Plan triggers for escalating drought response
stages are modeled after the State's Guidelines for drought response indicators. For
Englewood, water resource availability requires review of both regional (South Plate
River) and local conditions that may impact supplies.
The Plan establishes four (4) drought response stages, outlined in an action plan for
responding to potential drought-related impacts on Englewood water system and water
supplies, and addresses the issue of emergency supplies
~ -7
/)
The Plan also demonstrated the success of the long-term financial investment the ~
community has made in securing and implementing use of renewable water resources,
which has provided a considerable ability to withstand the impacts of sustained drought
on Englewood water supplies.
Englewood water's regional indicators are severe or sustained drought on the South
Platte River watershed. Local system drought impact indicators for Englewood Water
include measures of storage, potable water production capacity (i.e.: measures of water
supplies and the ability to deliver them where needed), and gallons per capita per day
(GPCD) use.
While GPCD is not a "drought indicator'' per se, monitoring GPCD allows the Utility to
better assess whether drought response measures previously implemented are having
the desired effect. Englewood Water's declining GPCD in the face of long-term drought
indicates both the responsiveness and the general drought awareness of the Utility's
customers.
Englewood Water's drought preparedness planning is an ongoing process closely linked
with long-range water resource planning. All successful planning requires periodic
updates of any written plans to incorporate new data and adjust planning scenarios to
reflect real-life conditions.
Much of Englewood Utilities' current water resource planning efforts mitigate future
supply uncertainty, and investment in conservation now provides a hedge against
drought.
Plan Components
Englewood Drought Management Plan consists of three (3) major components:
1. Preparedness: Programs implemented mainly prior to the start of a drought
2. Mitigation: Steps to be taken in order to minimize the drought's negative impacts
(to human life, property, and the economy), and
3. Response: Potential actions to be considered based on the drought's severity
and/or duration
Effective drought management depends on:
a) Indicators -variables to detect and characterize drought conditions, and
b) Triggers -indicator thresholds to define and help guide activating levels of
responses
The complexity of drought, however, creates challenges in determining indicators and
triggers and using them in a drought management plan. For instance, many indicators
lack spatial and temporal consistency, statistical comparability with other indicators, and
direct relevance to decision-making. In Englewood's case, the following is a list of
Primary and Secondary drought indicators:
• Water levels at the upstream reservoirs (Cheesman, Spinney,
Antero, Stronia Springs, etc.)
• Chatfield reservoir
o Water level
o Storage (percent full)
o Releases, gains and excess natural
o Stream flows from South park to Chatfield
~~ 11-Mile,
o Natural inflow to Chatfiled (and how it is being allocated)
• Downstream irrigation reservoirs"'storage (percent full)
• Downstream River call/s
• Mclellan reservoir demand from CWSD
• Union Avenue station flows
• Demand (quantity of Englewood's "normal" amount of supply used)
• Demand projection/s
• Water Quality at Union Avenue
• Others:
o State Drought Declarations
o Other Denver metro area's water systems "alerts"
At best, drought indicators are only a guideline. It takes detailed analysis and extensive
experience to understand within a given set of circumstances the amount of water likely
to be available to the community. In many cases, the same amount of snow pack can
have significantly different runoff patterns resulting in large variations in the amount of
useable water.
Numerical indicators alone, such as the amount of water currently in storage, are not
always accurate indicators of a drought event. When used in conjunction with more
predictive indicators, such as projections for the amount of water becoming available
from runoff, numeric indicators are more realistic. Confidence in the projections of the
water supply will vary throughout the year, with the projections being most reliable
during the late spring when quotas are set and the runoff is more predictable, to the
least reliable in November when only the amount of water in storage is known .
Therefore, it is recommended that the City establish a predictive tool incorporating both
numerical and predictive indicators to indicate when the City's water supply may not
meet the demand.
. '
b~ ~
While triggers can be developed for each and every indicator, it is more "manageable"
to utilize a singular indicator, which is an approach that is becoming an Industry
Standard. A Water Supply Index (WSI) is proposed based on the existing storage and
projected supplies and demands for the City. The basic form of the WSI would be as
follows:
WSI = Supply*/Demand**
*Supply incorporates the amount of water carried over from the previous year (carryover last),
plus the projected amounts of water to be obtained from the various sources
**Demand is the projected water use by the City under "normal" conditions plus the amount of
carryover water determined necessary to rea'Sonably buffer the City from future events less
carryover water in storage.
The WSI equation results in an index that will indicate the expected amount of water
available to meet current demands. A WSI of one (1.0) would mean that the supply
would meet the demand, including designated reserves. A value greater than or less
than one would mean that there is either an excess or a shortage of water, respectively.
The WSI can be used to indicate the potential severity of a water shortage and how the
City should respond. A WSI in the range of 0.95 to 0.85 would trigger a Stage 1
response. The trigger for a Stage 2 response would be a WSI between 0.85 and 0.75. A
WSI between 0.75 and 0.65 would indicate a Stage 3 drought and a WSI less than 0.65
would trigger a Stage 4 response.
Other factors may influence the level of response and vary from the response dictated
by the WSI. Projected inflows are based on historic relationships between snow pack
and stream runoff. If this calculation indicates water supply for a drought stage is less
than required, the City would enter the next level of drought response. The following
guidelines will be utilized to indicate the drought event under existing conditions. The
guidelines will be adjusted as demand increases and additional water resources are
acquired.
There are basically two approaches for responding to a drought. One is to increase
water supply and the other is to reduce demand. Each option presents uniquely different
opportunities and challenges to managing a water supply during a drought. For
Englewood, the opportunity to increase supply has various options and likely options for
additional supplies will result in significant changes to the City's water supply
Therefore, the focus of the Drought Management Plan is NOT on how to reduce water
usage consistent with the drought event being experienced, but rather to: A) develop an
intelligent "supply management strategy", and B) execute it in a timely fashion.
In order to quantify drought events, a relationship between water reduction and the
severity of the drought event has been developed. Each stage of a drought event is
associated with a targeted reduction of water usage. The four drought event stages
selected for the City's Drought Management Plan are identified in Table 1 -Drought
Response Plan Summary.
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Drought CATEGORY Targeted Usage
reduction
STAGE 1 MILD (Drought Watch)
STAGE 2 MODERATE (Voluntary
Reductions)
STAGE 3 SEVERE (Mandatory Restrictions)
STAGE 4 CRITICAUEXTREME (Rationing)
Stage I -Drought Watch: In effect until Stage II is triggered
Trigger: Englewood Indicators and/or Regional Declarations
Stage II -Moderate Drought: Calling for "voluntary" reductions
Trigger: Starts with beginning to use tbe 750 AF Storage
5%
10%
25%
40%
Stage Ill -Severe Drought: Instituting "mandatory" restrictions and/or banning
lawn watering
Trigger: Starts with beginning to use the 2,000 AF Mclellan Reservoir
Stage IV -Critical/Extreme Drought -Rationing and/or banning all outdoor
usages
Trigger: Starts with beginning t·o use the Ranch Creek
(.,, _,,
. .
Drought Response Stages and Response Measures
The Plan includes the following drought response stages:
Stage 1 -Mild
• A Stage 1 drought response will be declared by the City Manager, on the
advice of the Utilities Director, based on Regional Indicators (ex. a severe and
sustained drought on the South Platte River).
• The focus of Stage 1 response actions will include:
o Public notification and information on drought issues;
o Changes in system operations and/or system modifications (such as
expedited well maintenance) and other system programs to reduce
system losses (such as meter replacement and leak detection)
deemed necessary by the Utilities Director; and
o Self-administered water audits by City departments to identify water-
saving and water efficiency measures for City buildings, City-
maintained landscapes and City-owned water-cooled equipment.
• Possible additional measures may include voluntary self-audit programs for
commercial, multi-family and industrial users.
Stage 2 -Moderate
• A Stage 2 drought response also will be declared by the City Manager, on the
advice of the Utilities Director, primarily based on Local Indicators (ex .
. . . . . . . . . . . . . . . ) in conjunction with the Regional lndicator/s
• The focus of Stage 2 response actions will include:
o Continuation of all Stage 1 actions, with intensified public education
and additional system or operational actions;
o Mandatory implementation of water reductions or efficiencies identified
during Stage 1 audits for all City uses of potable water;
o All potable water users will be requested to make additional voluntary
reductions;
o Mandatory self-audits will be required for multi-family users, and for
commercial and industrial users at/or exceeding monthly usage of 325
cubic feet (Ccf); and
o Irrigation restrictions will be required for multi-family, commercial, and
industrial customers, with potential exemptions/variances available for
sites demonstrating that minimum efficiency criteria are met and
maintained.
Stage 3 -Severe
• A Stage 3 drought response will be declared by Mayor and Council, upon the
recommendation of the City Manager, based on either one or both of the
following drought indicators: reductions in conjunction .............. .
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• The focus of Stage 3 response actions may include:
o Continuation of all previous actions under Stages 1 and 2;
o Prohibition on operation of fountains at multi-family, commercial, and
industrial sites; and
o Mandatory water reductions by all potable water users (percentage to
be determined by existing conditions).
Stage 4 -Extreme
• A Stage 4 drought response also will be declared by Mayor and Council, upon
the recommendation of the City 'Manager, based on one or both of the
following drought indicators: additional reductions in conjunction with a
declared drought based on as ........ .
• The focus of Stage 4 response may include:
o Continuation of Stage 1 , 2, and 3 response actions; and
o Implementation of appropriate provisions of the City's Emergency
Water Conservation Ordinance No .................. These provisions
include but may not be limited to:
• No outdoor irrigation unless the City Manager designates a
schedule of appropriate watering days;
• No washing of sidewalks, driveways, parking areas, tennis
courts, patios, or other impervious surface areas with water from
an open hose, or a spray nozzle attached to an open hose, or
under regular or system pressure, except when required to
eliminate conditions that threaten public health, safety, or
welfare;
• No outdoor use of any water-based play apparatus connected to
a pressurized source;
• No operation of large commercial water-cooled space and
equipment cooling systems below an operating efficiency level
of two cycles of concentration
• No serving water to customers of restaurants and other food
service establishments unless water is specifically requested by
the customer;
• No operation of outdoor misting systems in public areas;
• No filling of new swimming pools, fountains, spas or other
exterior water features; including no draining and refilling of
exterior water features; and
• No washing of autos, trucks, trailers, and other types of mobile
equipment, except at facilities equipped with wash water
recirculation systems and for vehicles requiring frequent
washing to protect public health, safety, and welfare.
In addition, staff will develop additional response actions if warranted.
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~ ""}" Emergency Supplies:
The Plan limits existing interconnect agreements with other water utilities to emergency
situations only. Requests for backup supplies from other water utilities will continue to
be considered on a case-by-case basis and only at a level which will protect public
health and safety (i.e., essential uses); backup supplies for non-essential uses in the
service areas of other water utilities will not be considered during drought.
Complimenting this response strategy is the on-going efforts to reach regional solutions
for utilizing renewable water resources to reduce the need for requests from other local
water providers for emergency supplies from Englewood Utilities.
l, -/ '-/
Stu Fonda
From: Cathy Burrage
Sent:
To:
Thursday, April 19, 2012 12:02 PM
Stu Fonda ; Nancy Reid
Subject: FW: Press release
Attach men ts: 041912 Brandse indictment release .pdf
From: Jonathan Bridges
Sent: Thursday, April 19, 2012 11:30 AM
To: Mary Gardner; Dennis Stowe; Cathy Burrage
Subject: FW: Press release
You might be interested in this.
Jon
Subject: Press release
All,
Please see the attached press release regarding ProGTS. Thanks go out to Eileen List from Presigo Waste
Water in Grand Junction and EPA CID Special Agent Mark Goodwin for their hard work on this case.
Investigator Troy Arnold
Colorado Attorney General's Office
Environmental Crimes Unit
303-866-5185 -Office
720-641-0177 -Cell
troy.arnold @ state.co. us
7 -1
PRESS RELEASE
Colorado Department of Law
Attorney General John W. Suthers
FOR IMMEDIATE RELEASE
April 19, 2012
CONTACT
Mike Saccone
Communications Director
303-866-5632
'
ATTORNEY GENERAL ANNOUNCES INDICTMENT OF CENTENNIAL BUSINESS
SUSPECTED OF DEFRAUDING WESTERN SLOPE RESTAURANTS
DENVER -Colorado Attorney General John Suthers announced today that his office has obtained an
indictment of Frank Brandse (DOB: 9/1/1969), Erica Wicklund-Brandse (DOB: 11/4/1968) and
Centennial-based Pro Grease Trap Services, Inc . on suspicion that they lied on official forms and
defrauded restaurants in Grand Junction .
According to the indictment, filed in Arapahoe County District Court, Brandse and Wicklund-Brandse
defrauded restaurants by failing to evacuate the grease traps of their client restaurants. Instead, the
couple's company is suspected of only partially drawing down the grease traps, moving the truck and then
redepositing the waste into the restaurant's grease traps. According to the indictment, Brandse and
Wicklund-Brandse submitted fraudulent documents to their permitting authorities and their clients.
In addition, Brandse and Wicklund-Brandse are suspected of making misrepresentations on their grease-
hauling application form from the Persigo Waste Water Plant Pretreatment Division. In that application,
Brandse and Wicklund-Brandse are suspected of failing to disclose grease-hauling violations they had
been cited for by the Littleton Englewood Water Water and the Arapahoe County Sheriffs Office.
If convicted, Brandse and Wicklund-Brandse could face up to six years in prison and up to $500,000 in
fines on each of the four class-four felonies included in the indictment.
The Office of the Attorney General investigated the case and secured the indictment with the assistance of
the Colorado Environmental Crime Task Force, the Environmental Protection Agency's Criminal
Investigations Division and the Persigo Waste Water Plant Pretreatment Division.
Consumer who believe illegal dumping or other environmental crimes have taken place can file a
complaint online via www. coloradoattorneygeneral. gov /environmentalcrime.
7 ... 2.
1
2
3
4
Drought Category
MILD (Drought Watch)
MODERATE (Voluntary Reductions)
SEVERE (Mandatory Restrictions)
CRITICAL/EXTREME (Rationing )
Targeted
Incremental &
(Usage ) Reduction
5%(50/o)
100/o (150/o)
150/o (300/o)
5
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