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Home My WebLink About2014-04-08 WSB AGENDAWATER & SEWER BOARD AGENDA TUESDAY, APRIL 8, 2014 COMMUNITY DEVELOPMENT CONFERENCE ROOM 1. MINUTES OF THE MARCH 11, 2014 MEETING AND PHONE VOTE. (ATT. 1) 2. GUEST: JIM GRAVINO -CITY DITCH AT PRINCETON & PRESCOTT - TREES IN DUMPSTER. (A TT. 2) 3. WATER METER & REMOTE ORDER. (ATT. 3) 4. CHERRY HILLS VILLAGE SUPPLEMENT #4-1401 E. OXFORD LN. (ATT. 4) 5. DENVER WATER AGREEMENT. 5. OTHER. Present: Absent: Also present: WATER & SEWER BOARD MINUTES MARCH 11, 2014 Oakley, Wiggins, Habenicht, Waggoner, Burns, Penn, Olson, Lay Gillet, Moore Stewart Fonda, Director of Utilities John Bock, Manager of Administration Tom Brennan, Utilities engineer The meeting was called to order at 5:00 p.m. ~ llG§J 1. MINUTES OF THE FEBRUARY 11, 2014. The Board received the Minutes of the February 11 , 2014 Water Board meeting. A correction was noted. Motion: To approve the February 11, 2014 Water Board Minutes as amended. Moved: Lay Seconded : Penn Motion approved unanimously. ~ 2. GUEST: DON MARTURANO-SOUTH ENGLEWOOD SANITATION DISTRICT #1 -4500 S. LAFAYETTE ST. -OUTDOOR LIFT STATION. Don Marturano, Attorney for South Englewood Sanitation District No. 1, appeared before the Board and requested a continuance until the April, 2014 Water Board meeting on the issue of a variance for an outdoor private sewer ejector for 4500 S. Lafayette St. and 1424 E. Stanford Ave . Mr. Fonda noted that the City of Englewood only treats the resulting sewage from these properties. He also noted that the City of Englewood does not evaluate whether odors or spills will be a problem. The Englewood Utilities Department will require a Jetter accepting responsibility for odors and spills from the lift station from the property owners and South Englewood Sanitation District #1. The lift station must also be accepted by the Cherry Hills Village Sanitation District. ~ 3. GUEST: CO WEEN DICKERSON, 2835 S. PENNSYLVANIA ST. -CHARGING INTEREST ON LATE FEES. The Board received correspondence from C oween Dickerson, Utilities staff, City Manager and Council, along with the Water Board Minutes of January 14, 2014 and billing history relating to her issue of charging interest on late fees. Ms. Dickerson 's current balance is $13 and is under the $20 threshold for action . John Bock noted that the City Attorney's office noted that the City is in compliance with state statue and her next appeal process would be with District Court. The Board discussed sending an additional letter to Ms. Dickerson . Utilities staff noted that Ms. Dickerson was notified in January, 2014 of the Board's decision . There have been no further developments that changed the issue. ~ 4. PURCHASE OF JET/VACUUM VACTOR TRUCK. The requested combination jet cleaning/vacuum combination truck is designed to simultaneously clean and remove blockages at first point of contact rather than having to go through the entire system to the treatment plant. Seven bids were received with the Williams Equipment Company being the recommended bidder at $278,700. This is a normal CERF replacement. Staff noted that the lowest bid did not meet specifications , so the second bid was accepted. Motion: Moved: To recommend Council approval of the purchase of a combination unit jet cleaning/vacuuming machine (Vactor Truck). The recommended bid is from Williams Equipment in the amount of $278,700. Habenicht Seconded: Waggoner Motion passed unanimously. 5 . TWO 3 MILLION-GALLON WATER STORAGE TANK ROOF REHAB. An inspection of the two 3-million-gallon tanks determined that the floor slabs, columns and walls were in good condition. The tank roof sl abs, however, have deteriorated and are in poor condition , and if left unrepaired, deterioration will become more extensive. Substantial repair and protection measures are recommended to extend the serviceability of the tanks. These repairs should extend the service life of the tanks by at least 20 years . Two specialty contractors are required for the process and must be certified to work on the membrane and roof. Motion: Moved: To recommend Council approval of the bid from Moltz Construction, Inc. as the lowest acceptable bidder at $1, 188.500 for repairing the two 3-million-gallon water storage tank roof slabs . Burns Seconded: Waggoner Motion passed unanimously. ·~ 6. FLOOD CUTS DURING BACKUP RESTORATION. John Bock, Manager of Utilities Administration, appeared to discuss the current remediation policy after a City-caused sewer main backup or damage caused by a water main. Currently Belfore International does flood cuts removing damaged drywall to facilitate drying. Under the existing policy, the flood cut drywall is not replaced. Staff asked the Board if they wished to modify the existing remediation policy. Motion: Moved: To modify the exist ing remediation policy in the case of City-caused water or sewer damage by providing drywall replacement and taping after flood cuts are made. Lay Seconded: Burns Motion approved unanimously. ~ ~ 7. 804 E. STANFORD A VE. -REQUESTING ENGLEWOOD PROVIDE WATER SERVICE. A request was received from Mr. Lance Cain, the owner of 804 E. Stanford Ave. and the adjacent 825 W. Tufts Ave. to provide water service to his property, which is in the Denver Water service area. Englewood provides water service to adjacent properties on the south, east and north of this address. Denver Water has approved the transfer of water service to Englewood water for this property. The owner would be required to pay all costs to extend service to his properties. Motion: Moved: To approve providing water service to 804 E. Stanford Ave. and 825 W. Tufts Ave. subject to the owners paying all costs. Burns Seconded: Habenicht Motion approved unanimously. ~ 8. S. PLATTE WATER RELATED ACTIVITIES PROGRAM -ENDANGERED SPECIES ACT. The South Platte Water Related Activities Program (SPWRAP) is an agreement with the Department of the Interior to improve the habitat of endangered species. The SPWRAP program improves the endangered species habitat by providing more water in the crit ical area along the Platte River in Nebraska. This agreement provides compliance with the Endangered Species Act to participating entities. Englewood 's portion of the assessment for the program for 2014 is $10,458 , with an annual assessment for an additional six years. Future assessment amounts will be computed on treated water use and number of participants. Motion: To recommend Council approval of Englewood's continued participation in the S. Platte Water Related Activities Program and assessment for 2014 and approving the assessment, based on water consumption, for six years thereafter. Moved: Habenicht Seconded: Waggoner Motion approved unanimously. The meeting adjourned at 5:30 p.m. The next Water and Sewer Board meeting will be Tuesday, April 8, 2014 at 5:00 p.m. in the Community Development Conference Room. Respectufully submitted, Cathy Burrage Recording Secretary WATER & SEWER BOARD PHONE VOTE -MONDAY, MARCH 17, 2014 Phone Vote Roll Call. Contacted: Clyde Wiggins, Chuck Habenicht, Tom Burns , Kells Waggoner, Rick Gillet, Linda Olson, Jo Lay, Wayne Oakley , R andy Penn Not Re sponded: John Moore 1. MINUTES OF THE MARCH 11, 2014 MEETING. Motion: Approve minutes of the March 11, 2014 Water and Sewer Board meeting. Moved: Habenicht Seconded: Waggoner Motion passed unanimously. The next Water and Sewer Board meeting will be Tuesday, April 8,2014 at 5:00 p.m. in the Community Development Conference Room. Respectfully submitted, /Signature/ Cathy Burrage Recording Secretary CITY 0 F ENGLEWOOD MEMORANDUM TO: Englewood Water and Sewer Board FROM: Jason Clark, Supt. Allen Water Treatment Plant DATE: March 27, 2014 RE: Mr. Jim Gravina -City Ditch and Prentice and Prescott Mr. Gravina owns a warehouse next to the City Ditch at Prentice and Prescott in Littleton and has an outside dumpster. His dumpster was filled with branches and debris from someone removing trees and putting the refuse in his dumpster. Mr. Gravina believes that the City of Englewood is responsible and that the tree was removed from the City Ditch. Englewood Tree Service was contracted by the Allen Water Treatment Plant to remove trees along the City Ditch close to this location. Attached are the findings from Tom Riotte, who investigated Mr. Gravina's claim, and a statement from Englewood Tree Service. Mr. Gravin is asking for Englewood to reimburse him for his dumpster fee. 1000 Englewood Parkway Englewood, Colorado 80110 Phone 303-762-2635 www.englewoodgov.org Englewood Tree Service 303.349.9947 Jason Clark Superintendent Englewood Water Department Jason, On Monday morning, March 1th we pulled into Slaughterhouse Gulch to perform tree trimming and removal work to clear the Englewood Water Dept flume. The job consisted of removing several trees, clumps of smaller trees and trimming several trees all for the f l ume clearance. The types of trees worked on were Willow, Elm, Ash and Russian Olive. When the trimming and removal process was completed, we then pulled in with our grapple truck to pick up and haul away all debris (limbs, logs and brush) which we then took to Oxford Recycling to dump -please see corresponding dump receipt. We cleaned up, picked up and hauled away all debris generated by our trimming and removal process . Thank you, Bob Egan and John Frazier Cathy Burrage From: Jason Clark Sent: To: Thursday, March 27, 2014 12:14 PM Cathy Burrage Subject: FW: Dumpster at Gravina's _'la.son C[ar{ VV;;tcr ProdJct;on Sup;::rintcndent Cty or Englewood 303-762-2650 {Alien Pl.ant) 303 ··783··6825 (CJfficej Jclark@englewoodgov.org From: Tom Riotte Sent: Wednesday, March 26, 2014 3:11 PM To: Jason Clark Cc: Dave Chapman; Bryan Cheek Subject: Dumpster at Gravina's On Wednesday 3/26/2014 about 8:30 a.m. I met with Jeff Gravina to obtain information about trees that were dumped into their dumpster. I noticed the trees in and around the dumpster were dead, missing bark and were damaged by bugs. The trees the City of Englewood had removed by Englewood Tree Service on approximately March lih to March 14th, were all living trees . Jeff Gravina took pictures of the trees in the dumpster, as I held a measuring tape across the cut end of the logs . We also measured the trees the City of Englewood had removed from the City Ditch easement . Some of the trees in the dumpster were a larger diameter than the trees removed by the city. Jeff Gravina took pictures of recently cut trees outs ide of the City Ditch easement, that were cut by someone else . A large amount of branches still remain on the ground. Based on my findings the trees found in the dumpster did not match the trees the City of Englewood had removed. The City of Englewood is not responsible for the trees in the dumpster. Thanks, Thomas Riotte 1 Date May 19 , 2014 INITIATED BY Utilities Department COUNCIL COMMUNICATION Agenda Item Subject Water Meter and ERT Purchase STAFF SOURCE Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Council approved the 2005 meter purchase in the amount of $76 ,785.10 at their March 21, 2005 meeting. Council approved the 2006 meter purchase in the amount of $51 ,331.40 at their May 15 , 2006 meeting. Council approved the 2009 meter purchase in the amount of $114 , 140 at their February 2 , 2009 meeting. Council approved the 2010 meter purchase in the amount of $46,601 .10 at their March 9, 2010 meeting . Council approved the 2011 meter purchase in the amount of $69 , 145 .00 at their May 2, 2011 meeting. Council approved the 2012 meter purchase in the amount of $99 ,563.56 at their April 16 , 2012 meeting . Council approved the 2013 meter purchase in the amount of $138,847. At their April 1, 2013 meeting. RECOMMENDED ACTION The Water and Sewer Board, at their April 8 , 2014 meeting , recommended approval by motion, for the purchase of water meters and electronic remote transmitters (ERTs) from National Meter and Automation , Inc. in the amount of $87 ,621.36. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Utilities Department purchases water meters needed for an entire year by requesting one large bid proposal for additional cost savings. The Utilities Department is converting the metering system to the ITRON Automatic Meter Reading System. All meters and registers purchased will be compatible with the ITRON System. A portion of these meters will be resold to Englewood customers for new installations as part of the flat-rate-to-meter conversion process. Some of the meter stock will be used to replace inactive or poorly functioning meters and to convert existing meters to the ITRON system. A portion of the 2013 order is electronic remote transmitters (ERT's) for updating existing residential meters , enabling meter readers to obtain meter readings using radio frequencies. This improves accuracy , and at the same time , is a labor saving device. 100 of the meters and ERTs purchased in this order will be used to implement the metering conversion program in conjunction with the Colorado Water Conservation Board agreement. This program enables meters to be installed by the Utilities Department , allowing the customer to determine the savings of being on a metered-based bill. If the customer wishes to remain on a meter, the customer reimburses the City for the meter and installation. FINANCIAL IMPACT Englewood 's meter and ERT order is being placed in conjunction with Denver Water Board 's Contract with National Meter for the best quantity price. The purchase order is based on a previous bid by Denver Water. Meters and ERTs will be purchased from National Meter & Automation for the amount of $87 ,621 .36 for meters and ERTs. Of this amount , approximately $20 ,000 will be resold to Englewood customers for flat-rate to meter conversions. There is money budgeted for these meters in the 2014 Budget. LIST OF ATTACHMENTS April 8, 2014 Water Board Minutes Quote from National Meter and Automation, Inc. ( , METER AND AUTOMATION, INC_ 7220 S Fraser St, Centennial, CO 80112 Tel: (303) 339-9100 Fax: (303) 649-1017 Mr. Randy Pierce City of Englewood Water Department Englewood, Colorado 80110 Dear Randy , March 19, 2014 As per your request National Meter & Automation, Inc. is pleased to offer an extension of all pricing for Badger Water Meters, Registers, and Itron lOOW ERT Modules. All pricing will remain the same as for calendar year 2013. This pricing will remain firm thru 12/31/2014 We look forward to working with the City of Englewood for the upcoming year for your water meter and Itron needs. Thank you, Noel Frakes President/CEO • < . ' METER AND AUTOMATION, INC_ 7220 S Fraser St, Centennial, CO 80112 Tel: (303) 339 -9100 Fax: (303) 649 -1017 Meter pricing for 2014 100 LF25 5/8x3/4 Brz NSF 61 Meter Body only ....... $46.35 ea 100 M25 5/8 RTR w/ILC, Gal, Tx, 5 ' .................... $80.00 ea 224 LF35 3/4x3/4 Brz NSF 62 Meter Body only ....... $68.19 ea 224 M35 % RTR w/ILC, Gal, Tx 5' ...................... $80.00 ea 20 BR70 lx103/4 Brz NSF 61 Meter Body only ....... $88.35 ea 20 M70 1 RTR w/ILC, Gal, Tx, 5 ' ........................ $80.00 ea 344 ERW 1300-209 Itron lOOWP, Dual Port, Integral Connector, w/Antenna Port, w/Leak Sensor Port. ....... $111.70 ea. These are the same prices as the City of Englewood paid last year, 2013. Terms: Net 30 Days Full Freight Allowed Thank you, Noel Frakes President/CEO 1 2 3 6 7 8 Badger Meter Body Badger Meter Body Badger Meter Body Itron Encoder Register Itron Encoder Register Itron Encoder Register Meter Request 2013 Model Size Unit Price Request Total M25 5/8" $46.35 100 $4,635.00 M35 3/4" $68.19 224 $15,274.56 M70 1" $88.35 20 $1,767.00 M25 5/8" $80.00 100 $8,000.00 M35 3/4" $80.00 224 $17,920.00 M70 1" $80.00 20 $1,600.00 13jltron End Points I ERT I 100W I HH T $111.lOJ-3441 I $38,424.80j Total $87,621.36 Date May 19, 2014 INITIATED BY Utilities Department COUNCIL COMMUNICATION Agenda Item Subject Cherry Hills Village San. District Sanitary Sewer Supplement #4 for 1401 E. Oxford Lane STAFF SOURCE Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RECOMMENDED ACTION The Water and Sewer Board, at their April 8, 2014 meeting, recommended Council approval of a Bill for an Ordinance approving the Cherry Hills Village Sanitation District Sanitary Sewer Supplement #4 for 1401 E. Oxford Lane. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood provides sewage t reatment to a population of about 80,000 people outside the City through contracts with numerous connector districts . The area is defined by the natural drainage and extends approximately south and east from Broadway to the Valley Highway and from Hampden to Lincoln Ave. excluding Highlands Ranch. By contract the City of Englewood must approve any additions of land to be served by the districts. These are usually in-fill situations that are within what the City considers to be the area it has committed to serve. Adequate capacity has been provided in the treatment plant to accommodate all such future inclusions. Annexation of this parcel of land will not increase the tap allocation of the City of Cherry Hills Village Sanitation District. A request was made by the City of Cherry Hills Village Sanitation District representing the owner, Timothy J. Schmidt, for inclusion into the City of Cherry Hills Village Sanitation District. This application is for Plot 1 Cherry Hills Rancho, 2nd Amended Filing, Arapahoe County. The lot has R-3 Residential Zoning with no proposed change on 1 acre. The legal is attached as Exhibit A. The property is located at 140 1 E. Oxford Lane. FINANCIAL IMPACT None. LIST OF ATIACHMENTS Bill for Ordinance Sanitary Sewer Tap Application Cherry Hills Viii. Sewer Supp 4.doc SUPPLEMENT NO. ____ 4 _TO CONNECTOR'S AGREEMENT THIS AGREEMENT, made and entered into by and between the CITY OF ENGLEWOOD, acting by an through its duly authorized Mayor and City Clerk, hereinafter called the "City ," and the City of Cherry Hills Village Sanitation District, Arapahoe and Douglas Counties, Colorad o, hereinafter called the "District," WITNESSETH: WHEREAS, on the 2nd day of June, 1975 the City and the District entered into an Agreement in which the City agreed to tre at sewage originating from the District 's sanitary sewer system within the area served by the District, which Agreement was renewed by Connector 's Agreement dated May 12, 1997. WHEREAS, said Connector's Agreement provides that the district may not enlarge its service area without the written con sent of the City; NOW, THEREFORE, in con sideration of the mutual covenants and undertakings herein set forth, the parties agree as follows: 1. The City hereby consents to the inclusion of certain additional area located in Arapahoe County, Colorado , owned by Timothy J. Schmidt and more fully described on Exhibit A attached hereto and incorporated herein by reference , into the City of Cherry Hills Village Sanitation District. The City agrees that said additional area may be served with the sewer facilities of the district, and that the City will treat the sewage discharged into the City 's trunk line from said additional area, all in accordance with the Connector's Agreement dated June 2, 1975, and Amended May 12, 1997. Accordingly, Exhibit A referred to in Paragraph 1 of the Connector's Agreement dated June 2, 1975 and Amended May 12, 1997, is hereby amended to include such additional area. 2. Each and every other provision of the said Connector's Agreement dated June 2, 1975 and Amended May 12, 1997, shall remain unchanged. IN WITNESS WHEREOF, the parties have set their hands and seals this _____ day of April, 2014. ATTEST : CITY CLERK (SEAL) ATTEST: SECRETARY (SEAL) S upp le me nl for Co nn ectors Agr.doc CITY OF ENGLEWOOD MAYOR CITY OF CHERRY HILLS VILLAGE SANITATION DISTRICT ARAPAHOE COUNTY, COLORADO EXHIBIT A Legal Description: Plot I Cherry Hills Rancho 211 <1 Amended Filing County of Arapahoe S tat e of Colorado Known and numbered as: 1401 E. ()\ford Lane Cherry Hills Country Club ./'"'' ~, "· '$'A ~r2s -o.,l.. _ ___.;u;..,. __ _. ·~-~i-~~~~-_.i--~-~---f~ i~~l-__ ..,,.....,r- 6 41M 5 4 1401 1435 1551 Cherry Hills Village Sanitation District Cherr~ Hills Village Sanitation District 0 Manhole .. 4" .. 12 " Taps ,,.,,,, .. , .. "'•·•·II> 6" .. 15" • CHVManholes --..a·· __.. 18" .,.. CHVPipes '"'··=·········II> 10 " =====--21" 0 100 200 400 N .. 1111:==:. .. c::::::::i ............. Fee t A Disclaimer: CHV Sanitation District makes no warranty as to the accurancy of this map a nd assumes no responsibility or liability to any user. This map is not a legal d ocume nt. It is intended to serve as a graphical rep resentation only. 1401 E Oxford -03-25-2014