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HomeMy WebLinkAbout2014-05-13 WSB AGENDAWATER & SEWER BOARD AGENDA TUESDAY, MAY 13, 2014 COMMUNITY DEVELOPMENT CONFERENCE ROOM 1. MINUTES OF THE APRIL 8, 2014 MEETING. (ATT. 1) 2. McLELLAN DEEP WELL REHAB. (A TT. 2) 3. CP COMPLIANCE CONTRACT EXTENSION. (ATT. 3) 4. WATER CONSERVATION PLAN FINAL APPROVAL AND GRANT APPLICATION. (ATT. 4) 5. OTHER. ~ Present: Absent: Also present: WATER & SEWER BOARD MINUTES APRIL 8, 2014 Oakley, Wiggins, Habenicht, Waggoner, Penn, Olson, Lay, Gillet, Moore Burns Stewart Fonda, Director of Utilities John Bock, Manager of Administration The meeting was called to order at 5:02 p.m. 1. MINUTES OF THE MARCH 11, 2014 MEETING AND PHONE VOTE OF MONDAY MARCH 17 , 2014. The Board received the minutes of the March 11, 2014 meeting and the resulting phone vote on March 17, 2014. ~ 2. JIM GRAVINA-CITY DITCH AT PRENTICE & PRESCOTT IN LITTLETON. The Board received correspondence regarding Mr. Gravina's complaint regarding someone dumping tree trimmings from cutting down a tree in his dumpster. Mr. Gravina is asking Englewood to reimburse him for his dumpster fee in the amount of $350. Jason Clark discussed his encounter with Mr. Gravina at his warehouse at Prentice Ave. and Prescott St. in Littleton. Mr. Gravina filed a police report. John Frazier, the contractor appeared and noted that his crew was at Dad Clark Gulch when Mr. Gravina claimed the incident happened. He presented a landfill dump receipt that shows they dumped tree limbs on that day in the landfill. Jason Clark also noted that the trees in the dumpster were bug-infested and the trees the contractor cut were live and not the same diameter. The Board denied Mr. Gravina' s claim. 3 . WATER METER ANDERT PURCHASE. The Utilities Department purchases water meters needed for an entire year by requesting one bid proposal for additional cost savings. A portion of these meters will be resold to Englewood customers for new installations as part of the flat -rate -to-meter conversion process. One hundred of the meters and ER Ts purchased in this order will be used to implement the metering conversion program required by the Colorado Water Conservation Board agreement. Motion: Moved: To recommend Council approval for the purchase of water meters and electronic remote transmitters (ERTs) from National Meter and Automation, Inc. in the amount of $87 ,621.36. Waggoner Seconded: Habenicht Motion approved unanimously. [('!;:i ~ 4. CHERRY HILLS VILLAGE SAN. DISTRICT SANITARY SEWER SUPP. #4. A request was made by the City of Cherry Hills Village Sanitation District representing the owner, Timothy J. Schmidt, for inclusion into the City of Cherry Hills Village Sanitation District. This application is for Plot 1 Cherry Hills Ranch, 2nd Amended Filing. The lot has R -3 Residential Zoning with no proposed changes on the one acre site. The property is located at 1401 E. Oxford Lane . Motion : Moved: To recommend Council approval of a Bill for Ordinance approving the Cherry Hills Village Sanitation District Sanitary Sewer Supplement #4 for 1401 E. Oxford Lane. Habenicht Seconded : Lay Motion approved unanimously. .~ Q'.';§.1 5. DENVER WATER BOARD SETTLEMENT Stu reviewed the proposed agreement with the Denver Water Board regarding Chatfield Reservoir inflow diversions by Denver Water. Englewood will receive $600,000 to resolve hardness issues. The agreement will enable Denver to proceed with the Gross Reservoir expans10n. The meeting adjourned at 6:50 p.m. The next Water and Sewer Board meeting will be Tuesday, May 13, 2014 at 5:00 p.m. in the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary ' ' Date June 2 , 2014 INITIATED BY Utilities Department COUNCIL COMMUNICATION Agenda Item Subject Mclellan Deep Well Rehabilitation STAFF SOURCE Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION On May 19, 2003 2Council approved a rehabilitation of the Mclellan deep well pump to Mclemore Pump in the amount of $63 ,885.00. RECOMMENDED ACTION The Englewood Water and Sewer Board , at their May 13, 2014 meeting recommended Council approval for rehabilitation of the Mclellan deep well pump to Hydro Resources in the amount of $69,200.00. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Prior to 2002 the Mclellan deep well was used intermittently, usually a few days every three to four months. But due to intermittent drought conditions, this well is currently being used to meet excess demands. This well is used to pump raw source water to sell to Centennial and raw water to Mclellan Reservoir. The well is located on the south side of County Line Road near Dad Clark Gulch. The 20-year old pump and cable is 950' underground and must be replaced. Because of the depth the line must be TV'd to determine the condition of the casing and if it needs to be replaced. FINANCIAL IMPACT Three bids were received Hydro Resources: $69 ,200 with 500' of replacement pipe and video included Applied Ingenuity: $67 ,868 with no video or pipe replacement included Layne: $67,400 with no video or pipe replacement included .... .. -.. _ Staff recommends Hydro Resources in the amount of $69,200 that includes 500 ' of pipe replacement and the TV'd video. The quotes from Applied Ingenuity and Layne did not include the TV 'd video and the 500 ' of replacement pipe, if deemed necessary. LIST OF ATTACHMENTS Resolution Quotes from Hydro Resources , Applied Ingenuity and Layne TO: Water & Sewer Borad Topic: Deep well rehabilitation at Mclellan Reservoir Memo: The Allen Water Treatment Plant is requesting the authorization to proceed with the approval of the deep well rehabilitation process at Mclellan Reservoir. The Water Production Superintendent and the Utilities Engineer have looked over the three bids that were obtained by staff. From this information we are recommending that Hydro Resources be allowed to proceed with the rehabilitation. The three bids that were obtained are attached. Company name Cost Hydro Resources: $69,200.00 with 500 feet of replacement pipe and video included in estimate. $60,700.00 with no video or pipe replacement included in estimate . Applied Ingenuity, LLC: $67,868.00 with no video or pipe replacement included in estimate. Layne : $67,400 .00 with no video or pipe replacement included in estimate. •J~son Clark -- From: sevt: To: Cc: Subject: FYI Tom Riotte Tuesday, February 11 , 2014 10:39 AM Jason Clark Dave Chapman; Bryan Cheek FW: LF-M2 ZWell Equipment From: Scott Orr [mailto:sorr@hydroresources.com] Sent: Tuesday, February 11, 2014 8:39 AM To: Tom Riotte Subject: LF-M2 ZWell Equipment Tom, The estimate is for replacement equipment for this well. Sizing is based on the original design of 450 GPM @ 923 ft. Please keep in mind that design was from 1994 and obviously conditions have changed in 20 years so the equipment may need to be adjusted accordingly. Based on using the original design I have come up with the following estimate of replacement equipment. Goulds submersible Pump 7TLC I 13 stage $10,600.00 Hitachi 150 Hp 460v Submersible Motor $16,100.00 Replacement 250 MCM Wire $31.00 per foot Replacement 5.5'' Pipe $17 .00 per foot These prices are budgetary estimates only but should give you some idea of costs that may be incurred. I would assume the pump and motor need to be replaced at a minimum. I would also budget for maybe 500 feet of replacement pipe as some LFH water can be fairly aggressive . I would also budget for some type of well rehab due to the age of the well. This is extremely hard to estimate as there are so many options depending on actual con ditions. We would suggest performing a well video and sending water samples to the lab for evaluation. This would cost around $3,000.00. Well rehabs can range between $6,000.00 to $45,000.00 depending on what we are up against. 1 I•• I hope this information is useful Tom. Please fee l free to contact me should you have any question or need more · irrformation. Thank you. Scott Orr Hvdro Resources (303) 857-7540 off (303) 598-9693 cell (303) 857-7546 direct (303) 857-3826 fax scott01T@h ydroresources .com www.hydroresources.com 2 ... r Applied Ingenuity, LLC. To: Mr. Tom Riotte City of Englewood From: Devin Cary Applied Ingenuity, LLC Project: Well LF-M2 Equipment Removal and Repair Thank you for the opportunity to offer pricing fo r services at your Well LF-M2. I 030 I E. I 07'h P lace Bri ghton , Colorado, 8060 1 Phone: (303) 907-7354 Fax: (303) 289-1026 Records found w ith the State Eng i neers Office i nd icate that the 150 HP pumping equipment was originally installed in this well in 1994 to a depth of 922 fe et. Our proposal includes the removal and evaluatio n of the pumping equipment. Scope of Work -Mobilize to the site with 50 ton pu ll ing rig and crew. -Remove the pump i ng equipment. -Provide an equipment evaluation and repair cost options . Cost, Equipment Removal, Lump Sum : $3,735.00 Scheduling: Scheduling for equipment removal is estimated at 2-3 weeks from receipt of order. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Februa1y 3, 2014 Page I of3 The Wat er System Specialists . Estimated Repair Costs At your request we are also providing estimated costs for typical repairs and reinstallation of the pumping equipment. This pricing is provided as an est i mate only as it is difficult to determine actual repair costs without first removing and inspecting all of the individual components. New Pumping Equipment: 1-150 HP submersible motor. 1-Submersible pump sized for 450 GPM @ 950' TDH. 1 -5 Yi" high pressure check valve. 1-Submers i ble splice kit. 1-Surface splice kit . -Service supplies, banding, etc . Installation Labor: -Mobilize to the site with 50 ton pulling rig and crew. -Install the pumping equipment. -Provide start up services and installation reco r ds. Estimated Pumping Equipment and Installation Costs, Lump Sum: $43,000.00 Power Cable: In some cases the submers i ble cable that powers the motor will require replacement due to an internal short or insulation leakage. The condition of the cable can only be determined after removal and inspection. We are providing the cost for replacement cable which would be required in addition to the pumping equipment listed above in the event that the existing cable cannot be re-installed . 1000'-4/0 submersible pump cable w ith ground. Cost, Power Cable if Required: $21,133.00 Thank you again for the opportunity to assist you with this project. Devin Cary. Applied Ingenuity, LLC. Feb111a1y 3, 2014 Page 2 of3 '' Terms and Conditions of Purchase Inherent Risks: There are inherent risks involved when performing well service or rehabilitation on any well. Some of these risks include damaged or collapsed well casing or screens and reduced or lost production from the well. Every attempt will be made to prevent these problems during this work, however Applied Ingenuity cannot be held responsible for well problems which arise as a result of this work due to existing well conditions or other factors beyond our control. Freight: Freight costs have been included in this pricing . Taxes: No Federal, State or local use or sales taxes are included. These will be added where applicable at the time of invoicing. Warranty: The warranty period on new equipment provided by Applied Ingenuity is one year from the date of shipment and covers defects in the equipment manufacturer's workmanship and materials. Failures caused by lightning or other acts of God, power surges, adverse well conditions, rapid cycling, operational or system issues, or other causes beyond the control of the manufacturers and/or Applied Ingenuity are not covered under this warranty. Applied Ingenuity cannot be held responsible for incidental or consequential damages including, but not limited to, water shortages, crop damage, or lack of fire protection which may result from premature equipment failures. This warranty covers materials and labor. Delays: Applied Ingenuity shall be liable for no penalty, charge or cost for delays in performance by Applied Ingenuity caused by weather, acts of God, shortage of materials or labor, strikes or circumstances outside the control of Applied Ingenuity. Payment: Payment terms are net 30 days from date of invoice . Retainage is not allowed. A service charge of 2% PER MONTH (24% PER ANNUM) shall be added on any past due accounts and if the account is not paid when due the buyer agrees to pay all reasonable costs of collection. Payment to Applied Ingenuity is not contingent on other payments to Purchaser by other third parties or upon any other thing or event other than receipt of the equipment. Conditional Proposal: The proposal is conditioned upon Applied Ingenuity receiving written notice of its acceptance within 30 days from the date of the offer. Bonding: Performance Bonding has not been included in the Purchase Order Agreement. Attorneys Fees: In the event of a default under or breach of the terms of this contract, the defaulting party shall pay the non-defaulting party all costs incurred in enforcing the terms of this agreement, including court costs and attorneys fees in a reasonable amount and including all costs of arbitration, if any, all fees and costs of arbitrators, all costs of discovery and depositions and copies, expert witness fees, travel expenses and any other cost or expense of litigation . Thank you for the opportunity to quote this project. If Applied Ingenuity, LLC. is selected for this work, please sign below, and return to Applied Ingenuity, LLC.. Accepted by: ---------Date Februa1y 3, 2014 Page 3 of3 ·. March 10 th , 2014 WATER · MINERl.t · ENERGY Mr. Tom Riotte Englewood, CO RE: LF-M2 Pumping Equipment Replacement Dear Mr. Riotte, Layne Christensen Company is pleased to provide this budgetary estimate to pull and replace the 480V submersible pumping equipment from well LF-M2. Below is an estimated cost to complete the project. Once Englewood is ready to perform the work, Layne can provide a hard quote with some additional information. -Mobilize a 20T Smeal pump rig and three man crew to the site -Install submersible pumping equipment -Perform start-up -New pumping equipment includes: o Grundfos 475S1250-13 Bowl Assembly o 125 HP Hitachi Submersible Motor o 250 MCM Submersible Wire o Stainless Banding, Splice Kit, ect. Labor estimate -$6,900.00 Materials -$60 ,500.00 Please, let me know if you have any questions about this budgetary estimate. Sincerely, Nathan Anderson Account Manager WATER RESOURCES Client 17800 East 22nd Avenue, Aurora, CO 80011 I Office: 303 .755 .1281 I Fax: 303.755 .1236 I layne .com Date c T y 0 F ENGLEWOOD MEMO TO: Englewood Water a nd Sewer Board FROM: Yasser Abouaish, Utilities Engineer DATE: April 30, 2014 RE: MS4 Permit -CP Compliance Contract Extension The City of Englewood contracted with CP Compliance LLC in January 2013 to perform an MS4 stormwater audit and compliance assistance duties. The prolonged MS4 Permit renewal process, and more stringent requirements, has made necessary to request additional assistance from CP Compliance. This would efficiently provide assistance necessary to complete the permit in accordance with the established MS4 Stormwater programs and ensure that appropriate documentation is provided. Additional tasks to be completed includ e: • • • • • • • • • • Permit negotiation and permit renewal comments -10 hours . Training and onsite assistance -20 hours Illicit discharge detection and e limination (IDDE) 10 hours Construction site stormwater runoff control 10 hours Post construction stormwater m a nagement in new development and redevelopment in-house Pollution prevention/good houskeeping for municipal operations in-house Public involvement and community outreach (In partnership with SPLASH (Stormwater Permittees for Local Awareness of Stream Health) in-house Modifications to the existing City of Englewood Storm Drainage Criteria Manual to better align w ith the MS4 minimum permit requirements. 15 hours Creation of an additional document to address situations outside of the manual. 10 hours Supplement Public Works staff in the review and inspection of 1000 Englewood Parkway Englewood, Colorado 80110 Phone 303-762-2635 www.englewoodgov.org construction site Storm Water Management Plans (SWMP) on an as needed basis • Assist PW staff in development of best management practice (BMP) for the Service Center Facilities 10 hours 20 hours The proposed additional funding will provide the City with support and guidance in meeting the goals for complying with the MS4 Stormwater Permit requirements. These services will be conducted on a "time and materials" basis. The standard hourly billing rates will be $85.00 per hour for a Stormwater Specialist. The CP Compliance contract extension is not to exceed $10,000. With the "Not To Exceed" limit, no additional charges can be incurred without prior approval from the City. COLORADO WATER CONSERVATION BOARD Conservation Plan Submittal Required Plan Elements Checklist Name of Entity: Englewood Date Submitted: Prelim. 5/6/13 Required Conservation Plan Elements 1. Name and contact information 2. Organizations and individuals assisting with plan development 3. Quantified annual retail water delivery? 4. Identified population served by retail water delivery? 5. Public comment period completed? (60 days or local regulation) 6. Signature with authority to commit resources of the submitti ng entity? 7. All required water saving measures and programs considered? I. Fixtures and appliances -toilets, urinals, showerheads, faucets, etc.? II. Waterwise landscapes, drought resistant vegetation, removal of phreatophytes, efficient irrigation, etc.? III. Water efficient industrial and commercial processes? IV. Water reuse systems? V. Distribution system leak ID and repair? Completed? Yes _x_ No Comme nt: in cover letter Yes _x __ No Comment: Front cover Yes_x_ No -- Comment: pg .18 Yes _x_ No Comment: pg.2 Yes x No ------ Comment: Yes __ x_ No -- Comment : cover letter Yes --No_x __ Comment: Yes _x_ No -- Comment: Educational kits including water saving fixtures Yes_x_ No Comment: Englewood will carry out irrigation aud it s for commercial properties Yes _x_ No Comment: Commercial and industrial audi ts Yes _x_ No Comment: The City Englewood must use its effl uent for return flow ob li gat ions but does us e so me for irri gatio n aroun d treatment olant. Yes _x_ No Comment: Will contract with a third party company to survey 50% of system every five years Required Conservation Plan Elements Completed? VI. Information, public ed uc ation, audits, Yes _x __ No demos? Comment: Bill stuffers and website, online access lo waler bill and history. post or distribute ET irrigation scheduling, schoo l educat ion program VII. Conservation oriented rate structure Yes _x __ No --- and billing system? Comment: Plan for a rate structure that encourages water savings . Will conduct a rate study to determine what is the best rate structure for encouraging conservation. VIII. Regulatory measures designed to Yes _x_ No encourage water conservation? Comment: Water waste ordinance pg. 14: retrofit on resale of meters when a flat rate connection changes ownership p,g .14 IX. Incentives, rebates to encourage Yes _x_ No conservation implementation? Comment: Englewood is considering the residential and commercial audits as part of their incentive programs 8. Role of water conservation plan in overall Yes __ x __ No water supply planning? Comment: statement on pg. 39 regarding benefits of water conservation 9. Steps to implement, monitor, review, and Yes _x_ No revise conservation plan including time Comment: pg.37-41 period not to exceed 7 years? 10. Estimates of water saved through previous Yes _x __ No conservation efforts AND water saved Comment: pg. 35 and 36 through plan implementation? Plan Review Findings ___ x_ Approved ____ Conditional Approval ____ Disapproval with Modifications Plan review comments: This plan review was completed by Kevin Reidy of the Colorado Water Conservation Board. Questions about plan review process, the statutory requirements, the review itself and the conunents provided can be directed to Kevin.