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2014-08-19 WSB AGENDA
WATER & SEWER BOARD AGENDA TUESDAY, AUGUST 19, 2014 COMMUNITY DEVELOPMENT CONFERENCE ROOM 1. MINUTES OF THE JULY 8, 2014 MEETING. (ATT. 1) 2. KENT PLACE WATER & SEWER TAP CREDIT REFUNDS. (ATT . 2 ) 3. 2000 W . QUINCY -ILLEGAL TAPS UPDATE (ATT . 3) 4 . SUPPLEMENT AL ENVIRONMENT AL PROJECT - ENGLEWOOD/LITTLETON WWTP. (ATT. 4 ) 5. FUTURE ORDINANCE CHANGES -FEES FOR SERVICES . (ATT. 5) 6 . FUTURE ORDINANCE ADDITION REGARDING ADDITIONAL CONNECTIONS TO PRIVATE SANITARY SEWER SERVICE LINES. (ATT . 6) 7 . BUDGET REVIEW (ATT. 7) 8. OTHER. Present: Absent: Also present: WATER & SEWER BOARD MINUTES JULY 8, 2014 Wiggins, Habenicht, Waggoner, Penn, Olson, Lay Gillet, Moore, Oakley, Burns None Stewart Fonda, Director of Utilities John Bock, Manager of Administration Tom Brennan, Utilities Engineer The meeting was called to order at 5:00 p.m. 1. MINUTES OF THE JUNE 190, 2014 WATER BOARD MEETING. The Board received the minutes of the June 10, 2014 Water and Sewer Board meeting. Motion: To approve the June 10, 2014 Water and Sewer Board Minutes. Moved: Habenicht Seconded: Burns Motion carried. If] 2. MS4 COMPLIANCE CONTRACT EXTENSION FOR STORMW ATER. The prolonged MS4 Permit renewal process, and more stringent requirements, has made it necessary to request additional assistance from CP Compliance. The CP compliance contract extension is not to exceed $10,000. No additional charges can be incurred without prior approval from the City. Motion: To approve the MS4 compliance contract extension for $10,000. Moved: Burns Waggoner Motion carried. 3. VALLEY SUPPLEMENT #23 -5495 CARIBOU RD., LITTLETON, CO A request was made by the William and Rosalie Miller Trust representing the owner/developer for inclusion into the Valley Sanitation District. Supplement #23 is for an area approximately l/2 acre. The zoning per Arapahoe County is R-1, Residential. The proposed use of the property is to remain the same. The property is located near Bow Mar Dr. and W. Berry Ave. with an existing address of 5495 Caribou Rd. Motion: To approve Valley Supplement #23 into the Valley Sanitation District. Moved: Waggoner Seconded: Penn Motion carried. 4. ALLEN WATER PLANT ROOF REPLACEMENTS. Tom appeared to discuss the existing Allen Water Treatment Plant roof. The roof is over 40 years old and is past its service life. In addition, the June 14 111 hail storm damaged the remaining newer roofs on outbuildings constructed in 1997. WJE Contractors completed the third phase of the Clarkson Water Storage Rehabilitation Project and have completed past projects on time and under budget. Utilities staff is recommending retaining WJE for the Allen Water Plant Roof Project for professional services for design and construction management. WJE has a division that does just roofs and are recommending a tar and gravel roof. Their bid is 5% of the estimated cost of the project and is under $50,000 . Work is scheduled for this fall. Motion: Moved: Motion carried. To recommend approval to the City Manager to retain WJE for the Allen Water Plant Roof Project. Habenicht Seconded: Oakley 5. ENGLEWOOD GOLF COURSE AND PARK WELLS EVALUATION REPORT. Stu discussed the wells at the Englewood Golf Course and Centennial Park. The Board received an Englewood Golf Course and Park Wells Evaluation Report from Martin and Wood Water Consultants. The report summarizes opinions and recommendations after a site visit on May 8, 2014. The report encompasses the 6 golf course well locations and the single wells at each of the four city parks. Stu noted that that this evaluation gives the Englewood Parks Department a guide to proceed and comply with the State Engineer. Linda Olsen excused herself at 5:20 p.m. rGl ~ 6. WATER & SEWER TAP CREDITS ON VACANT BUILDINGS AND PARCELS. John Bock, Utilities Manager of Administration, discussed Englewood's existing policy where water and sewer taps are retained with the property at vacant buildings, parcels where buildings have been demolished, vacant property and where the use has been converted so that a water and/or sewer connection is not required. The historical policy is that no matter what time period has passed, the equivalent taps are retained by the property. A survey revealed that other municipalities' policies are similar. The City Attorney attached the current section of the Englewood Municipal Code that addresses the issue. Motion: To continue the existing policy where water and sewer tap credits remain with the property. Moved: Waggoner Seconded: Oakley Motion carried. 7. RV Tapped onto Sewer Line in Yard. Mr. Gillette inquired about the legitimacy of having a recreational vehicle connected to a private sewer line. John noted that it is considered the same as an addition to a house and is part of the owner's private system, not part of the public main. The Utilities Department's concern is that no sewer effluent is discharged onto the ground or into the storm sewer. Randy Penn recommended that an ordinance be drafted to change the Municipal Code to require an inspection to comply with existing standards. Mr. Waggoner inquired about installing a bathroom in a detached garage. John noted that a permit would be required if inside a structure . The Utilities Department would need to approve the plans and inspect. Utilities staff will draft an ordinance and present at a future Water Board meeting . 8. 2000 W. QUINCY -ILLEGAL TAPS. The Board received a Jetter from Randy Mourning with the City of Sheridan updating the Board on the compliance progress of the three properties illegally tapped into the City of Sheridan Sanitation District and the City of Englewood sanitation system at 2000 W. Quincy. Mr. Mourning has been discus sing a solution with the involved parties about extending the main where all parties can connect. It was noted that it is Sheridan's responsibility to issue violation notices on Englewood 's regulations. The meeting adjourned at 5:40. The next Water and Sewer Board meeting will be Tuesday, August 12, 2014 at 5:00 in the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary MEMORANDUM To: Water and Sewer Board From: John Bock, Utilities Manager of Administration Date : July31 ,20 14 D/l /, Subject: Kent Place Water and Sewer Tap Credit RefundsD\J~ When the Denver Seminary land was purchased by Continuum Partners, Inc . it carried with it substantial water and sewer tap credits . Subsequently, Continuum Partners sold the residential portion of the land to the Forum Co. and the commercial portion of the land to the Regency Co., while entering into a partnership with Regency. The two parcels are now owned by Kent Place Associates (residential) and Kent Place Regency (commercial). As the land was developed and the buildings connected to the City's water and sewer system, water and sewer tap fees were paid by Kroger Company, Christofferson Commercial Builders, Kent Place Regency and Kent Place Associates, and the existing credits not u sed. Kent Place Regency has now approach the City requesting the refund of the water and sewer tap fees based on the available credits (see attached spread sheet). Their request is as follows: 1) Kroger Company has waived their right to a payment of $15,434 of the original $37,192 .00 they paid the City, and is thereby transferring that amount to Kent Place Regency. The original amount was received and made payable to the City of Englewood under Receipt# 34080 for $38,003.63 2) Christofferson Commercial Builders, Inc. has waived their right to payment of $11,638 they paid the City and is thereby transferring that amount to Kent Place Regency. The original amount was received and made payable to the City of Englewood under receipt# 34226 for $11,942.04. 3) Kroger Company will receive a payment from the City of Englewood of $21,758. This amount was also originally paid by Kroger under receipt# 34080 for $38,003.63 as mentioned in Item number 1. 4} Kent Place Regency will receive a payment of $21,946.llfrom the city of Englewood for payments originally received under receipt# 33795 for the amount of $24,679 .21 . .2 Kent Place Associates, LLC will receive a payment of $146,945 from the City of Englewood. The original payment was made to the City under receipt# 34577 for the amount of $147,050. §. Kent Place Regency, LLC will receive a payment of $49,018.11, adding up the $15,434 in item 1, $11 ,638 in item 2 and $21,946 in item 4. z The total payments to be reimbursed to the above entities by the City of Englewood are $217,721.11. Kent Place Water and Sewer Tap Payments and Requested Refunds Withhold for Receipt materials and Refundable Requested Date Number Amount permits Remainder Refund 10/28/2011 33795 $ 24,679.21 $ 2,733 .10 $ 21 ,946 .11 $ 49 ,018 .11 Kent Place, OBA Kent Place 3/16/2012 34080 $ 38,003.63 $ 811.63 $ 37,192 .00 $ 21,758 .00 Kroger Company, King Soopers 8/1/2012 34226 $ 11,942.04 $ 304.04 $ 11,638 .00 Christofferson Commercail Builders 6/11/2013 34577 $147,050 .00 $ 105.00 $146,945 .00 $ 146,945.00 Kent Place Associates, LLC Total $ 221,674 .88 $ 3,953 .77 $217,721.11 $ 217,721.11 MEMORANDUM TO: Stu Fonda, Director of Utilities John Bock, Utilities Manager of Administration FROM: AO /J . Nancy Reid, Deputy City Attorney / ~ DATE: August 8, 2014 REGARDING: Refunding Sewer Tap Credits for new developments. A new development has requested sewer tap credits (where the sewer tap was previously paid and abandoned) for new taps. There is no legal impediment to refund tap fees which were paid in excess of the amount owed, i.e. paying the tap fee again. NNR/nf 1 August 6th, 2014 City of Englewood 1000 Englewood Parkway Englewood, CO 80110 Attention: Mr. John Bock 8480 East Orchard Road Suite 6900 Greenwood Village. CO 80111 303 300 5300 RegencyCenters.com Re: Water and Sewer Connection Credits -Kent Place Commercial Dear Mr. Bock, We are writing to certify to the City that there are no other claimants to the refund money associated with our property other than The Kroger Co., an Ohio corporation and Kent Place Regency, LLC as referenced in the June 5, 2014 letter, attached. If any other claimants should appear we will hold the City harmless and defend the City against them. Please let me know if there is anything further that needs to be done. Sincerely, Kent Place Regen. cy, L~ // iAc-lL/ Eric A. Chekal Senior Project Manager STATE OF Colorado § § COUNlY OF Arapahoe § This instrument was acknowledged before me on this 6th day of August, 2014, by Eric A. Chekal, Senior Project Manager of Kent Place Regency, LLC, a Delaware limited liability company, on behalf of said corporation. fc<' < \jj LcVVU-1 j. I' /i,tyJu:; Notary Public Signature CARRIE J. MYERS NOTARY PUBLIC STATE OF COLORADO NOTARY 10 20084041189 MY COMMISSION EXPIRES 1210912016 City of Englewood Water and Sewer Connection Credits Real Estate Denver Mailing Address 0 P.O. Bo:: 5587, n·enver, Colorado 80217 General Office & Warehouse 0 65 Tejon St., Denver, Colorado 80223 (303) 778-3346 • Fait (303) 715-4545 June 5, 2014 City .of Englewood Utilities "Department 1000 Englewood Parkway Englewood, CO 80110 Attention: Mr. John Bock RE: Water and Sewer Connection Credits -The Kroger Co. (King Soopers) Dear Mr. Bock, This letter is to acknowledge that the payment of $37, 192.00 which was paid to the City of Englewood by The Kroger Co. on March 16, 2012 for water and sewer tap fees is to be reimbursed to 'The Kroger Co. and Kent Place Regency, LLC on a prorata basis, 58.5% and 41.5%, respectively. Therefore, The Kroger Co. is to receive a check in the amount of$21,758 and Kent Place Regency, LLC is to receive a check in the amount of $15,434. Please contact Eric Chekal with Regency Centers at (303) 300-5335 when checks are available for distribution. Sincerely, The Kroger Co., an Ohio corporation Kent Place Regency, LLC ~~~~ar~o~t~~~~~-~WLn .h±_ By. '--1 ;\\~ King Soopers/City Market Real Estate Manager and Agent I/ ? \l.. a~ , Q)...>t#><L oFr::-, c.. <2::-~ . ''J CHRISTOFFERSON '' COMMERCIAL BUILDERS INC. City of Englewood Utilities Department 1000 Englewood Parkway Englewood, CO 80110 Attention: Mr. John Bock RE: Water and Sewer Connection Credits -Christofferson Commercial Builders, Inc. Dear Mr. Bock , This letter is to acknowledge that the payment of $11,638.00 which was paid to the City of Englewood by Christofferson Commercial Builders, Inc. on August 1, 2012 for water and sewer tap fees is to be reimbursed to Kent Place Regency, LLC. Furthermore Christofferson Commercial Builders, Inc. hereby relinquishes any and all rights to past payments to the City of Englewood for water and sewer use at the Chase Bank located at 3435 S. University, Englewood, CO to Kent Place Regency, LLC. Sincerely, Christofferson Commercial Builders, Inc. _,,~~~ ~~~ Dy: Curt Christofferson State of Colorado County of ,,// ~1 X1 ANGELA ROBBINS NOTARY PUBLIC STATE OF COLORADO NOTARY 10 20054014419 5 MY COMMISSION EXPIRES MAY 8. 2017 3235 Fillmore Ridge Heights Colorado Springs, CO 80907 (719) 548-0999 Fax {719) 473-2280 Real Estate Denver Mailing Address• P.O. Box 5567, Deriver, Colorado 80217 General Office & Warehouse • 65 Tejon St, Denver, Colorado 80223 (303) 778-3346 •Fax (303) 715-4546 June 5, 2014 City of Englewood Utilities Department 1000 Englewood Parkway Englewood, CO 80110 Attention: Mr. John Bock RE: Water and Sewer Connection Credits The Kroger Co. (King Soopers) Dear Mr. Bock, This letter is to acknowledge that the payment of $37,192.00 which was paid to the City of Englewood by The Kroger Co. on March 16, 2012 for water and sewer tap fees is to be reimbursed to The Kroger Co. and Kent Place Regency, LLC on a prorata basis, 58.5% and 41.5%, respectively. Therefore, The Kroger Co. is to receive a check in the amount of $21,758 and Kent Place Regency, LLC is to receive a check in the amount of $15 ,434. Please contact Eric Chekal with Regency Centers at (303) 300-5335 when checks are available for distribution. Sincerely, The Kroger Co ., an Ohio corporation Kent Place Regency, LLC ~~J » King Sooper8/City Market Real Estate Manager and Agent ~I DILLON COMPANIES---------------------------~ Prilllld a Rlqrlfl P•pa. (King Soopers Acknowledgment) STATE OF COLORADO ) ) ss : CITY AND COUNTY OF DENVER ) The foregoing instrument was acknowledged before me this 24th day of July, 2014, by Drew Warot, a Real Estate Manager and Agent of The Kroger Co . dba King Soopers/City Market, an Ohio corporation, on behalf of the corporation. 8U8AN R. 'fH6MPSON NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20014007185 MY COMMISSION EXPIRES APRIL 6. 2018 City of Englewood Water and Sewer Connection Credits (Regency Centers Acknowledgment) STATE OF COLORADO § § COUNTY OF ARAPAHOE§ This instrument was acknowledged before me on this 24th day of July, 2014, by Will Damrath, VP, Regional Officer of Kent Place Regency, LLC, a Delaware limited liability company, on behalf of said LLC. Notary Public Signature CARRIE J. MYERS NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20084041189 MY COMMISSION EXPIRES 12109/2016 City of Englewood Water and Sewer Connection Credits ' ... ... l ~ . - 002 @ !<ENT PU..CE R~T Fll..ING , FIRST AM°'OMEN T k-ewr Pt-1}-~G ~ H S5DGi4t-"""FS ~ ~ 0 Q ...... llJ a d g: 141.10 2 i I 143.78 ¢ 3~ :K i'' ~: ..... i"') 003 «> t&I ol ~ --- '-~' ~I ~t 162.61 ,, ~ 2 (5 - 102.10 ~l I J Oil "'lo N ... ~ g . 0 0 ~ ~I ..- @ .-2: l.i.I -1 ;) ~ C'i ~ ~ 157.+s 0 it<DH PLACE -ST FlllNG, l""l SECOND NOM(Nl r.o k-2NT i.n uil PLA££ ~ 001 i """ (l;l (jJ n N 7R ,.c,, ' 4J 006 ; .l.5e 1 a. S.:5 ;)Q7. I MEMORANDUM To : Randy Mourning , Superintendent, Sheridan Pub lic Works From: Stu Fond~ector Date: August 6, 2014 Subject: West Quincy Sewer Connections Given the proposed solution of a private sewer system for 2000 W Quincy Ave , 1920 W Quincy Ave , and 4343 S Santa Fe Drive , the City of Englewood strongly recommends that the parties enter into a maintenance agreement. This agreement should be recorded against each property at Arapahoe County . Cathy Burrage From: Sent: To: Cc: Subject: Attachments: Good morning Cathy, Randy Mourning <RMourning @she ridangov.org> Tuesday, August 05, 2014 8:57 AM Cathy Burrage John Bock 2000 W Quincy Ave Update West Quincy Sewer Connection 7-23-2014.doc; Notice of Disconnection.doc Monthly update for 2000 W Quincy A venue. Myself, Jim Veryser, Bob Kunselman and Tom Brennan met with all of the property owners on July 16, 2014 and they have all committed to move forward with legally connecting to our main line. I have attached the minutes from our meeting with the property owners along with the Notice of Disconnection that all property owners received. We should be receiving an update in mid August on their status. Please let me know if there is anything else I can get you. Sincerely, Randy Mourning, Superintendent Sheridan Public Works I Stormwater Compliance Coordinator City of Sheridan 303-438-3259 desk 303-438-3393 fax 1 Sheridan Pub{ic Works To: Bryant Winslow Craig Westerberg Gary Sinner Steven Sinner Jim Veryser, Englewood Utilities Tom Brennan , Englewood Utilities Bob Kunselman, Englewood Utilities John Boch, Englewood Utilities Randy Mourning, Superintendent 4101 South Federal Boulevard Sheridan, CO 80110-5399 (303) 438-3259 OFFICE (303) 438-3393 FAX Cc: William Hayashi, City of Sheridan Attorney D a n Drotzman , City of Englewood Attorney Devin Grangery, Sheridan City Manager Englewood Utilities Board From: Randy Mourning, Superintendent, Sheridan Public Works Date: July 22, 2014 Re: West Quincy Sewer Connection On Wednesday, July 16, 2014 the City of Sheridan as well as the City of Englewood, Utilities Department met with the property owners of 1920 W Quincy Avenue, 2000 W Quincy Avenue, 4343 South Santa Fe Drive about the illegal sewer connections into the South Natches Court public sewer main. Through discussion it was established that all parties involved with the illegal sewer connections wish to move forward with re-establishing legal connections into the public sewer main located within South Natches Court owned by the City of Sheridan and maintained by the City of Englewood. Discussion that the current line for 2000 W Quincy Ave was installed in 1994 and did obtain a legal tap through the City of Englewood, however the line was installed to shallow and the pipe installed is to thin and did not meet any code requirements back in 1994. The City of Sheridan and Englewood agree to allow the properties to rebuild the sewer line as a "PRIVATE" sewer main from the original tap in South Natches Court for 2000 W Quincy avenue and install a 6 inch line as the main line and legally connect each property into the private main line through legal taps and supply each property with a 4 inch service line. It was further established that all the of City of Englewood Utility Codes and Specifications will be followed for the constructions, and that each property owner shall pull a separate permit for each service tap onto the private main line, through the City of Englewood and all contractors working on this line will be licensed with both the City of Englewood and City of Sheridan . It was discussed that the next steps for the property owners is to begin looking into; 1. All easements for the private main must be verified and in place where needed. 2. License Agreement with Denver Water secured to cross there line. 3. Obtain licensed engineer to design new line and services for construction. 4. Submittal of all plans to Englewood Utilities Department along with appropriate permit applications for construction. 5. John Bach to invoice all properties involved for back service fees, and charges. As discussed and agreed upon by both the City's of Englewood and Sheridan, as long as this project moves forward in a timely manor, Disconnection of Services will be temporarily placed on hold until the project has completed. If the project stalls or the properties involved fail to meet all obligations as set forth in regards to the sewer connection issues, all services will be immediately disconnected without further notice. As always please contact John Bach, Tom Brennan or myself with any questions. Sheridan Pub{ic Works Randy Mourning, Superintendent 4101 S Federal Blvd, Sheridan, Colorado 80110 (303) 438-3259 DISCONNECTION NOTICE OF SEWER SERVICE July 9, 2014 Steven and Gary Sinner 2000 W Quincy A venue Sheridan, CO 80110-4470 RE: 2000 W Quincy Ave, 4345 S Santa Fe Dr, 4343 S Santa Fe Dr, and 1920 W Quincy Ave In that no sewer tap fee for the properties identified where ever acquired from the City of Englewood nor any payment for service submitted to Englewood your connection is illegal. "Additionally properties are prohibited from sharing a tap". City of Englewood Municipal Code Section, 12-2-4. As of this date, disconnection of the illegal sewer taps and payment of all past service fees, fines and interest to the City of Englewood have not occurred as required in the letter you received, dated May 14, 2014. As such, if one of the two options listed below have not been met on or before August 15, 2014 and verified by both the City of Englewood and City of Sheridan all of the properties listed above will be disconnected from the public main line located within South Natches Court for non-compliance of the City of Englewood Municipal Code Section, 12-2-4. Option 1: All properties illegally connected must disconnect from the 2000 W Quincy Ave sewer line, acquire a legal tap and re-attach to the Public main and pay the City of Englewood for all back service fees, interest and penalties. All properties must obtain proper easements for all new connections as all lines are running through private property including the West Quincy access. Option 2: All properties involved must bring the 2000 W Quincy A venue sewer line up to code as a public line as established by the City of Englewood Utilities Department up to the last tap in the line. Additionally all prope1iies must pay all tap fees, past service fees, interest and penalties. Proper easements must be obtained for the public line as it will be located within private property along the West Quincy Access. If any properties listed above fail to comply with one of the two options above by August 15, 2014 and a letter of release from the City of Englewood has not been received by the City of Sheridan, the City of Sheridan will serve notice to the City of Englewood Utilities Department to immediately disconnect any properties involved in this case from the public sewer main. Additionally, Civil and Criminal Action will be sought for all parties involved in this case for the illegal service taps, and for all past due service fees, for theft of services, under Sheridan Municipal Code 50 -103, Theft Generally. Please contact myself or the Englewood Utilities department with any questions. Sincerely, Randy Mourning, Superintendent Cc: William Hayashi , City Attorney for Sheridan Dan Drotzman, City Attorney for Englewood John Back, Englewood Utilities Manager Devin Granbery, Sheridan City Manager LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT 29QO S. Platte River Onvo Englewood, Colorado 80110 (303) 762-2£00 FAX 762-2620 MEMORANDUM TO: Stu Fonda, Director of Utilities // City of .~ ~ City of Littleton ( (_ Englewood FROM: Dennis Stowe. L"E WWTP Manager \JuJ ~ DATE: SUB.IECT: August 6, 2014 Supplemental Environmental Project Emerson Train Connection BACKGROUND: In 2012, the Littleton and Englewood City Councils entered into a Compliance Order on Consent with the Colorado Water Quality Control Division to resolve issues surrounding a number of sewage spills that occurred at the Littleton/Englewood Wastewater Treatment Plant. The COC included an administrative penalty of$ I 05, 150 for alleged violations of state law, which the Cities shared equally. The COC also included supplemental environmental projects that each city could perform to offset the administrative penalty and both Cities choose to construct enhancements their public trail system. When the enhancements were complete, final reports were submitted to the WQCD for their approval and to close out the COC. Englewood Parks and Recreation chose to construct three trail connections in its' existing trail system, all contained in a trail master plan. Preliminary estimates were prepared to support the projects in the COC, anempting to use as much of the penalty amount as practical. The projects were reviewed with Council at a study session and one project was removed from the list. Another project was added to the list, now containing the Hosanna, Belleview and Emerson connections, and the package was sent out for bids. On September 16, 2013, Council, with public input approved proceeding with the Emerson connection, but not the Hosanna and Belleview connections. Design and construction began on the Emerson connection, with changes in the design resulting from public input and a Public Works requirement for curb and gutter on the connection due to its' location. The connection was completed for $42,867.60, substantially higher than originally anticipated in the original proposal, the basis for the COC projects. The final report required by the COC was submitted to the WQCD. The WQCD was concerned that the cost for the one connection was higher than the project estimates and that only one connection was completed instead of the original three. Supplemental Environmental Project Emerson Train Connection August 6, 2014 Page 2 of2 RESOLUTION: The WQCD believes that Englewood did not provide the environmental benefit to be provided by the three trail connections and that full credit for the completed project cannot be granted against the penalty amount. They originally proposed that Englewood lose $36, 750 of the penalty credit. By meeting with the WQCD, the final amount of the penalty was reduced to $23,283, consisting of $9,283 in unused funds, $4,000 in design of connections not approved and $10,000 for unrealized environmental benefit. Staff and legal have reviewed this settlement of the WQCD's concerns and believe the settlement is appropriate. Payment will be made upon receipt of a letter from the WQCD with the final amounts. If you have any further questions, please contact me at 303-762-2600. DS:bjv COLORADO Department of Public Health & :Environment Ded icated to protecting arid improving the health and environment of the peop le of Colorado August 7, 2014 Gary Sears, City Manager City of Englewood c~ti(ied mail number: 70070020 000101631169 1000 Englewood Parkway Englewood, Colorado 80110 Dennis Stowe, Manager Littleton I Englewood WWTP 2900 South Platte River Drive Englewood, Colorado 80110 Certified mail number: 7007 0020 0001 0163 1176 RE: Compliance Order on Consent, Number MC-120821-2 Dear Mr. Sears and Mr. Stowe: On August 21, 2012, the Colorado Department of Public Health and Environment's Water Quality Control Division ("Division") issued Compliance Order on Consent, Number MC-120821- 1 ("COC"), to the Cities of Littleton and Englewood with the express consent of each City. The specific terms and conditions of the CCC included the performance of a Supplemental Environmental Project ("SEP") by the City of Englewood valued at $52, 150.00. The Division recently received the required SEP Completion Report for this project, which documented a total expenditure by the City of Englewood of $42,867.60 as a result of partial performance of the SEP. The Division also received a check from the City of Englewood in the amount of $9,282.40, which accounts for the remaining balance of the required SEP. Pursuant to paragraph 34 of the COC, the City of Englewood is liable to pay penalties for its partial performance of the SEP and the resulting lesser than expected environmental benefits. In consultation with the City of Englewood, the Division has determined that a penalty of $14,000.00 is appropriate. In accordance with the CCC, the City of Englewood shall make the payment within thirty (30) calendar days of receipt of this letter. Method of payment shall be by certified or cashier's check drawn to the order of the "Colorado Department of Public Health and Environment," and delivered to: Michael Harris Colorado Department of Public Health and Environment Water Quality Control Division Mail Code: WQCD·CWE-B2 4300 Cherry Creek Drive South Denver, Colorado 80246-1530 4300 Cherry Creek Dr1ve S., Denver, CO 80246·1530 P 303-692-2000 www.colorado.gov/cdphe John W. Hickenlooper, Governor I Larry Wolk, MD , MSPH, Executive Director and Chief Medical Officer IAT If you have any questions regarding this matter, please do not hesitate to contact me by phone at (303) 692-3598 or by electronic mail at michael.harris@state.co.us. Sincerely, A:JJ+t~ Michael Harris, Manager Clean Water Enforcement Unit WATER QUALITY CONTROL DIVISION 4300 Cherry Creek Drive S., Denver, CO 8024<>-1530 P 303-692-2000 www.colorado.gov/cdphe John W. Hickenlooper, Governor I Larry Wolk, MD, MSPH, Executive Director and O!ief Medical Officer MEMORANDUM To: Stu Fonda, Director of Utilities n From: John Bock, Utilities Manager of Administratio~ Date: August 4 , 2014 Subject: Fees for Services Coming to the Water and Sewer Board in the near future will be several ordinance changes. One of the proposed changes will be to remove ce11ain fees for services from the Water section of the Municipal Code and, set them up to be approved by Council Resolution. The fees are $5.00 for delivering a red-tag to a delinquent property, $15.00 for shutting off water to a delinquent property, $30.00 for digging out a curb valve box that is full of debris and $100.00 for thawing a frozen water service line. To make this process as efficient as possible, and before these changes are actually suggested, does the Water and Sewer Board wish to adjust any of these fees? These fees have been the same for many years. If the purpose of the fee is to cover our costs, the red -tag fee does just cover the expenses for that service . The tum-off fee , however, does not. The fee for digging out a curb valve box may or may not cover the cost of our labor depending upon the work difficulty. The fee for thawing a frozen water service line has not been used in quite a long time becau se we have not encountered a winter that froze a large number of service lines and because of the Department's reluctance to thaw private water service lines. CITY 0 F ENGLEWOOD MEMO TO: Nancy Reid, Assistance City Attorney FROM: John Bock, Manager of Administration DATE: July 9, 2014 RE: Additional Sewer Connections to Customer Service Lines Please prepare an addition to the Englewood Municipal Code to include inspections of addition connections that are to be made to private sewer lines. As directed by the Englewood Water and Sewer Board and the Director of Utilities, please include in the Sewer Section of the Municipal Code the following requirements: "When a property owner wishes to make an additional connection to their private sanitary sewer se rvice line , plans and specifications must be submitted to the Utilities Department for application. Inspection fees will apply. All work will be inspected by the Utilities Department and must comply with all applicable State and Englewood Municipal Code requirements." 1000 Englewood Parkway Englewood, Colorado 80110 Phone 303-762 -26 35 www.englewoodgov.org D . E. Design and Construction . The size , slope , alignment , and materials of construction of a private sewer, and the methods to be used in excavating , placing of pipe , jointing , testing, and backfilling the trench and all other work shall conform to the requirements of the Building and Plumbing Code or other applicable codes, laws , rules and regulations of Federal , State , and local entities. When a property owner wishes to make an additional connection to their private sanitary sewer service line on their private property, plans and specifications must be submitted to the Utilities Department for application . Inspection and plan review fees as set from time to time by Council resolution will apply. All work will be inspected by the Utilities Department and must comply with all applicable State and Englewood Municipal Code requirements. Private Lift Stations . Sewage lift stations shall be prohibited except in structures where it can be clearly demonstrated to the satisfaction of the City Manager or his representative that the sewer discharge pipe cannot be located to allow gravity flow to the public sewer. Sanitary sewage discharge from such structures shall be lifted and discharged to the sewer by means of a sewage lift station that shall be located inside the building to be served , which sewage lift station shall be owned , operated and maintained by the user. Sewage lift stations may be located outside buildings only with the approval of the Water and Sewer Board after submission of compelling evidence that no alternative arrangement is or was possible. Outside building lift stations approved by the Water and Sewer Board must have bolt-down , gasketed lids, vents that extend above the building roofline , and water tight containment st ructures with top , rim elevations that extend at least six inches (6") above the rim elevation of the nearest toilet bowl. Furthermore , the property owner shall enter into an agreement with the City of Englewood , which agreement shall bind the owner and all future successors and assigns, whereby, should the lift station overflow, the City shall be held harmless and indemnified against all State and Federal fines , penalties and legal actions. Installation and Maintenance. All costs and expenses incidental to the installation and connection of the private sewer shall be borne by the applicant who shall retain or employ a licensed sewer contractor or plumber to make connection to and install a sewer. The service line from the public sewer main line to the structure to be served shall be installed by the property owner at his/her expense. The owner shall hold the City harmless for any loss or damage that may directly or indirectly be occasioned by the installation of the service line or the malfunction of any old private sewer. CITY 0 F ENGLEWOOD MEMORANDUM FROM: TO: Stewart Fonda, Director of Utilities DATE: August 8 , 2014 RE: Sewer Connection from a Recreational Vehicle The City Attorney 's office forwarded information that there is an existing Englewood Municipal Code J 2-2-5 (B) (v) that addresses the issue of recreational vehicles discharging into private sewer services: "Liquid wastes from chemical toilets, and trailers, campers or other recreational vehicles which have been collected and/or held in tanks for other containers shall not be discharged in the POTW except at locations authorized by the City to collect such wastes." This will also forwarded to the Englewood Code Enforcement Divi s ion for their information. 1000 Englewood Pa rkway Eng lewood, Colo rado 80110 Phone 303-762-2635 w ww.e n glewoo dgov.o rg MEMORANDUM To: Stu Fonda, Utilities Director p A ~ From: John Bock , Utilities Manager of Administration~ifl/ ~ Date: July 28 , 2014 Subject: Storm Water Utility Budget Summary for 2015 The Storm Water Utility budget for 2015 is $329 ,019. The 2014 budget totals $328 ,400. The Storm Water Division budget goals for 2015 are as follows : • The Storm Water Utility is a fund that provides for the operation, repair and maintenance of the City 's storm sewer system . It has no personnel per se , but pays other departments (Engineering and Utilities) for the stormwater work they perform. All maintenance needs and debt service are fully funded . • When the new storm water regulations and requirements take effect in the next few years , those will be funded from this division . LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT 2900 S. Platte River Drive Englewood , Colorado 80110 (303 ) 762-2600 FAX 762-2620 City of Littleton MEMORANDUM TO: FROM: DATE: SUBJECT: Stewart Fonda, Utilities Director Dennis W . Stowe, LI E WWTP Manager \JuJ~ July 28 , 2014 2015 Proposed Budget Littleton/Englewood WWTP City of Englewood The 2015 proposed budget consists of an annual operating budget of $15,026 ,652 , an increase of 2 .90 % from 2014 , and an infrastructure budget of$1 ,100,000, a reduction of56% from 2014. The total proposed budget for 2015 is $16 ,126 ,652 , an overall reduction of 5.71 percent from 2014 . (Refer to Cost Ratio Table) The annual operating budget was prepared as a status quo budget as there are no additional treatment or regulatory requirements anticipated for 2015. The only exception to the status quo is a recommended additional staff position , an instrumentation and controls specialist (see Business Services below.) Otherwise , increases in this budget are primarily related to personnel costs , utility costs (power, gas and fuel) and professional services. Infrastructure projects are anticipated to be performed at a lower level than 2014 , and will continue at the 2015 proposed level for several years. It is anticipated that non-critical projects will be deferred for several years and then performed when nutrient removal requirements necessitate additional treatment systems at the plant. This approach will lower expenditures in the near term and should result in lower overall costs when the infrastructure projects are combined with construction of systems to remove nutrients . The attached table 'Budget Proposal 2015 ' presents budget information by division as well as the cost sharing between the cities of Englewood and Littleton . Environmental Compliance This division supports the mission of the LI E WWTP by ensuring employee health and wellness (with safety policies and training , protective equipment and clothing), property and liability insurance, facility security, regulatory and legislative tracking and involvement of environmental laws , regulations and site specific permits. The division also operates an approved Industrial Pretreatment Program as required by the Environmental Protection Agency (EPA). The program prevents the introduction of pollutants into the LIE WWTP that will interfere with the operation of the plant , prevent pass through the treatment works , improve opportunities to recycle and reclaim municipal , and industrial wastewaters and biosolids and to prevent adverse impacts to worker health and safety. 2015 Proposed Budget July 28, 2014 Page two of three Division activities will be performed at a similar level to 2014 , with a proposed budget of $1 ,545,107 , a 5.01 % increase from 2014 . There are no capital expenditures in the budget request. Beneficial Use This division is responsible for the final disposition of biosolids , the solid residue from wastewater treatment operations, at dryland farms owned by the two cities. Division activities will be similar to 2014 with most budgetary line items remaining about the same as 2014. Increases are expected in personnel costs (salary/benefits), diesel fuel and professional services. Several capital expenditures are included in the proposed budget, including a farm tractor replacement, mower replacement and a new hoist (see the attached table). The proposed budget is $1, 116 , 115 , a decrease of 3 .54 % from 2014. Operations The Operations Division is responsible for the treatment process at the facility. There are no new treatment requirements anticipated for 2014 and activities will be at a similar level as 2014 . Most budgetary items will remain similar to 2014 with anticipated increases in personnel costs (salary/benefits), energy (gas and electric) and professional services (digester tank cleaning). Capital expenditures include automatic sampler replacement and a primary cl arifier cleaning system (see the attached table). The proposed budget is $5 ,978 ,907 , an increase of 2 .53% from 2014 . Engineering and Maintenance The Engineering and Maintenance Division Budget will see a small increase in 2015 . The division has planned increased equipment repair and rebuild projects , including raw sewage pumps, trickling filter pumps , digester equipment, centrifuges , return secondary pumps, and variable frequency drives , all based on previous repair history and scheduled maintenance . Personnel expenditures are expected to increase slightly with all positions filled and anticipated salary increases . There are no capital expenditures in this division . The proposed budget is $2 ,893 ,872 , an increase of 4.25 % over 2014 The division also is responsible for Capital Infrastructure and Construction. Project activities will be reduced from 2014 as the Interim Disinfection Improvements Projects will be completed. Projects identified for 2015 and the next three years include plant gates replacement , lighting replacement and other energy efficiency projects , electrical preventative maintenance projects , dewatering polymer system and truck bay improvements , exterior repair. See the attached table for details under 'Infrastructure Annual Program ', with a total proposed budget of$1,100,000. 2015 Proposed Budget July 28, 2014 Page three of three Laboratory Laboratory services expenses for 2015 are expected to be less than 2014; primarily because of reduced capital expenses. Only limited increases are projected in personnel costs due to small salary, part-time projections and intern support. No increases in contract costs will be incurred to fulfill discharge permit requirements and Permit issues. A new instrument to measure mercury will be evaluated; if purchased, it will eliminate the cost of current contract laboratory expenses. The proposed budget is $934,633, a decrease of 11.23% Business Services This division is responsible for information technology and process control systems, centralized business services, administrative support, and records management systems at the facility. While activities in this division will be similar to 2014, it is expected that the 2015 budget will be larger than the 2014 budget due to one additional staff person and capital expenditures. Personnel expenditures are expected to increase with the recommended addition of one Instrumentation & Controls/SCADA Specialist position. This position is needed to meet the workload requirements of maintaining and operating the existing control and instrumentation systems at the plant and will provide critical backup to existing staff. Capital expenditures include one replacement vehicle (rescheduled from 2014) and several large IT and Process Control System infrastructure upgrades and replacements in the existing systems (see the attached table). The proposed budget is $2,558,018, an increase of 10.48% from 2014. DWS/ca Attachments: Capital Outlay Request Cost Ratio Table I I 1701 1702 61401 STAFF RECOMMENDED 2015 CAPITAL OUTLAY REQUESTS AND SPECIAL PROJECTS ITEM I EXPLANATION ENVIRONMENTAL COMPLIANCE No Recommendations Division 1701 Subtotal BENEFICIAL USE Operating Machinery and Equipment • Current unit is 18 years old , and underpowered to pull large Farm Tractor spreaders . Unit has difficulties pulling loaded spreader up inclines in application process -drivers slip in tread. Trade-in will off-set purchase. Mower to maintain grasses and weeds around • Grasses and weed mowing to provide fire mitigation, propane Barns. tank access and inspection, rattle snake and rodent mitigation. Current walk behind push mower is worn out; cost to repair is more than unit cost. Moveable gantry crane with lifting hoist. • Moveable gantry crane and hoist needed to lift tractor parts and su1212lies more than 50lbs. at the barn. Division 1702 Subtotal I COST I 0 260 ,000 6,500 6,500 273,000 I I ITEM I EXPLANATION I COST I 1703 ENGINEERING/MAINTENANCE Geographical Information System (GIS) • Maintain service-area GIS system. Provide service/support, training, 50,000 data management , and web hosting of the GIS site. • As sess development ofWWTP GIS site . Infrastructure Annual Program - I. Plant Gates Replacement Project. • Replace Headworks RSPs 1-6 Influent gates and Wetwell Cross-over 200 ,000 gate . • Gates are aged , difficult to operate, damaged and inoperable . • Gates essential to provide isolation of channels and isolation of the influent pumps for needed routine and corrective maintenance activities . II. Lighting Replacement Project 2015. • South Digester Complex (deferred from 2013-14 Project). 100,000 • Year 2 of multi-year projects . • Provides energy efficiency and reduces annual utility expenses . 111. Maintenance Projects 2014-15 • Health and safety projects . 100,000 • Plant handrails, ladders, access improvements, and other items to improve staff health and safety. • Meet OSHA and Building Dept minimums . • Budget to complete project started in 2014 . IV. Electrical Equipment Preventative • Blower Bldg, Solids Contacts Tanks, Switchgears 1-2. 100,000 Maintenance . • Perform preventative maintenance, corrective maintenance, and testing and condition assessment. v. Dewatering Project. • Improvements to sludge pumping ; currently pumping capacity to new 50 ,000 2nd hopper is limited. • Replacement of #1 Truck Scale; change from pivots to load cells ; 150,000 existing pivots damaged and beyond equipment life . • Evaluate multi-scale to accommodate axle weighing . May provide increased trucking capacity and reduce state highway weight violations . VI. Digester Chemical Feed. • Provide chemical injection feed system (tank, pump, piping, and 50,000 appurtenances) for Digester system. • Provides digester sludge treatment during process upset conditions . • Pilot system tested and proof of concept verified . ITEM EXPLANATION COST Vil . Annual Bldg Exterior Maintenance (structure • Bldgs 4 , 5 , 10 , MH-12 , TF-1, TF-2, TFPS. 350 ,000 repair, crack sealing, coating/sealing, • Extends life of buildings and structures . concrete repair, roofing, etc .). • Defrays major structural and rehab projects . Division 1703 Subtotal 1,150,000 1704 TREATMENT I 61301 Three (3)-Refrigerated automatic samplers • Provide additional automatic sampling capabilities to process 18 ,000 monitoring and replacement of older units . Older units being replaced . Clarifier Weir Washer-primary clarifier • Device will wash clarifier weirs automatically on a pre-determined schedule. Benefits are that plant staff will not have to enter open clarifiers to clean weirs by hand (safety). 31 ,500 Division 1704 Subtotal 49,500 1705 LABO RA TORY SERVICES Mercury Analyzer 40,000 Division 1705 Subtotal 40,000 1706 BUSINESS SERVICES 61502 Computer Network Hardware • NSM Project 327 ,000 • Plant process and Business Network Infrastructure hardware and equipment • Wireless Project • Off-site backup and disaster recovery • Scheduled replacement of computer hardware • Cisco Switch Upgrade 61401 Vehicle • One replacement vehicle is being requested. This vehicle is a utility 25,000 van that was requested and approved as part of the 2014 budget, but the State Bid contract on that vehicle expired before the order wa s placed. Division 1706 Subtotal 352,000 GRAND TOT AL (Divisions only) 714,500 GRAND TOTAL (with Engineering/Maintenance Capial Projects) $1,864,500 Littleton/Enelewood Cost Ratios -Budget Proposal 2015 2014 Budget 2015 Budget % Change Comments Environmental Compliance (1701) (includes Pretreatment formerly 1707) Personnel v 824,088 832,871 1.07% Commodities F 24,250 33,993 40.18% Contractual F 623,054 678,243 8.86% ,I . ; 0 0 0.00% Subtotal 1,471,392 1,545,107 5.01% Beneficial Use (1702) Personnel v 402,074 427,605 6.35% Commodities v 131,100 131,100 0.00% Contractual v 290,875 284,410 -2.22% Capital F 333,000 273,000 -18.02% Subtotal 1,157,049 1,116,115 -3.54% Engineering/Maintenance (1703) Personnel v 1,760,316 1,813,572 3.03% Commodities v 458,000 562,750 22.87% Contractual v 517,550 517,550 0.00% Capital F 40,000 0 -100.00% Subtotal 2,775,866 2,893,872 4.25% Treatment (1704) Personnel v 2,323,975 2,455,655 5.67% Commodities v 1,201,800 1,300,800 8.24% Contractual v 2,256,552 2,172,952 -3.70% Capital F 48,900 49,500 1.23% Subtotal 5,831,227 5,978,907 2.53% Laboratory (1705) Personnel v 551,399 573,061 3.93% Commodities F 132,900 133,020 0.09% Contractual F 188,552 188,552 0.00% Capita l F 180,000 40,000 -77.78% Subtotal 1 ,052,851 934,633 -11.23% Business Services (1706) Personnel v 1,022,255 1,173,571 14.80% Commodities F 202,625 203,047 0.21% Contractual F 880,532 829,400 -5.81% Capital F 210,000 352,000 67.62% Subtotal 2,315,412 2,558,018 10.48% O&M Total 14,603,797 15,026,652 2.90% Facility Construction c Construction in Progress 1,000,000 Infrastructure Projects 1,500,000 1,100,000 -26.67% Professional Services Project Taxes & Fees Capital Total 2,500,000 1,100,000 -56.00% GRANO TOTAL 17 103 797 16126.652 -5.71% UE WHTP Cost Ratio Budget Proposal 2015 Page 1 of 2 July 2014 Ongoing Budget Capital Budget Facility Construction 2014 Budget 13,791 ,897 811,900 2,500,000 2015 Budget 14,312,152 714,500 1,100,000 % Change 3.77% -12.00% -56.00% COST RATIOS BETWEEN THE CITIES OF LIITLETON & ENGLEWOOD CATEGORY FACTOR ALLOCATION ENGLEWOOD LIITLETON TOTAL Variable Costs '00 avg (V) 55 .6/44.4 12,245,897 6,808,719 5,437,178 Fixed Costs (F) 50/50 2,780,755 1,390,378 1,390,378 Capital Costs © 50/50 1, 100,000 550,000 550,000 Total Allocation 16, 126,652 8,749,096 7,377,556 Cities' Total UE WWTP Cost Ratio Budget Proposal 2015 Page 2 of 2 Comments July 20 14 .· MEMORANDUM To: Stu Fonda, Utilities Director From: John Bock, Utilities Manager of Administration Date: July 28 , 2014 Subject: Budget Summary for 2015 The Water Utility budget for 2015 is $9 ,808 ,593. The 2014 budget totals $10 ,950 ,938. The reduction in the budget request is mainly due to a reduction in capital spending. The Sewer Utility budget for 2015 is $16 ,790 ,613. The 2014 budget is $17 ,972 ,158 . The reduction in the budget request is mainly due to the decrease in charges from the BiCity Wastewater Plant. The Administration Division budget goals for 2015 are as follows: • The proposed 2015 budget for the Utilities Administration Division is fairly status quo. The only changes anticipated are a reduction in postage costs related to outsourcing the bill printing to lnforsend and increasing software fees due to normal , annual maintenance cost increases and the implementation of the complete version of Teleworks . • Funds are requested to continue the updating of our water meters with the Itron electronic reading system . We are gradually retrofitting our meters with radio meter reading equipment. Money is requested to upgrade the "collector unit" which can capture the most meter readings the fastest. Our present unit is becoming obsolete. Money has also been set aside to retrofit hard to read meters in pits with external antennae to send a better signal. • Complete the upgrade of the GIS to the latest version. Our current version is no longer supported by the software company ESRI. The upgrade will also allow data sharing with other entities and integration with other software packages that use ESRI products . • Hire a consultant to measure the impervious surface of all commercial properties in the City to insure accurate Stormwater Fund billing. The last time we conducted a comprehensive study of commercial impervious surfaces for stormwater billing purposes was in the mid l 990 's. • Purchase a GPS receiving unit to facilitate fast and accurate measurement for our GIS data base . 2014 & 2015 Budget Summary Divisions 1601, 1602, 1603 Utilities, is currently in the process of completing the Over Head storage project on the East and West 3 million gallon storage t anks . Once that project is completed the Allen Plant roof replacement project will begin and that project should be completed by the end of 2014 . This will complete the last of the ma j or capital projects that were identified within the last five years , with the possible exception of a water softening resolution and Meadow Creek repairs. In 2015 the Meadow Creek valve house and valves will need to be replaced as requested by Denver Water and agreed upon by Englewood. Allen Plant capital projects for the year of 2015 are focused on replacing or upgrading aged infrastructure such as , the expired chemical storage tanks , the addition of functional offices and a file storage area/map room at the Plant and, adding and upgrading to the current security system that mon itors the Water Plant and the anc i llary sites . It is anticipated that a study will be done to evaluate var ious means of lowering w i nter water hardness . There is $600,000 in a restricted account that can only be used for the purpose of solving the hardness problem . It is not a part of this budget document. ... ' 7 -28 -2014 The Distribution and Collection crew maintain the Water Distribution and Sanitary Sewer Collection and the Storm water collection system . The crew repairs and mainta i ns the water system , installs meter pits and replaces water service lines according to the policies set forth by the Water and Sewer Board . The crew repairs an average of 35 to 40 water main breaks per year and plans on installing three blocks of new water main if time permits . The Collection crew cleans and maintains the Sanitary Sewer Collection system inside the City limits. As time allows the crew uses the TV van to check problem areas and video tape the Collection system to keep up on the condition of the sewer mains in the system . The Storm water system is cleaned on a as needed basis and inspected several times a year especially after major rain events and winter melt off. Sewer Bu dg et 2015 7 /30/2 0 14 4 , 09 PM =R ENTERPRISE FUND-2015 BUDGET 7/30/2014 GROWTH= OUTSIDE (1 .0%AGR), 6 TAPS/YR INSIDE (0.01AGR ) · 3o/o 0 & M I I I I I I I I I I I I I I ! I I I : I I I i O&M Increase I 3.00% I I Interest on d eposits 1.5% I Kevin I 2011 2012 Actual 2013 Actual 2014 I 2015 2016 2017 2018 2019 Cash Method Cash Method Cash Method Esti mated Budget Projected Projected Projected Projected REVENUE : DISPOSAL SERV ICE $ 12,835,066 $ 13,501,246 $ 14,765,615 $ 14,765,615 $ 15 ,356 ,240 $ 15,970 ,489 $ 15 ,970,489 $ 15 ,970,489 $ 15 ,970 ,489 Quarterly Accounts Rate Increase (30%) $ 177 ,187 $ 184,275 $ $ $ $ Annu al Accounts Rate Increase (70%) $ 413 ,437 $ 429 ,975 $ $ $ 1$ TOTAL RATE IN CREA SE 590,625 614,250 I SUB TOTAL 12,835,066 13,501,246 14 ,765 ,615 15 ,356 ,240 15,970,489 15 ,970,489 I 15,970,489 15 ,970 ,489 15,970,489 I RENTAL I ' - MISCELLANEOUS I 112,914 114,608 107 ,054 98,107 95 ,000 95 ,000 95 ,000 95,000 I 95,000 S.ENGLEWOOD MAINT . 19,765 39,600 39 ,600 39 ,600 39,600 39,600 39,600 39 ,600 39,600 TOTAL REVENUE 12,967 ,745 13,655,454 14,912,269 15,493,947 16 , 105,089 I 16,105,089 I 16,105 ,089 16 ,105 ,089 16 ,105,089 I I O&M (NO DEPR) I (1,485,968) (1,830,121) (1 ,725 ,692) (2, 180,092) I (2 ,021 ,290) (2 ,081,929) (2 , 144,387) (2,208,718) (2 ,274,980) TREATMENT CHARGE I (6,568,679) (6,813,658) (6 ,895 ,597) (7 ,500 ,000) I (7 ,725 ,000) (7 ,956 ,750 ) (8 , 195 ,453) (8 ,441,316) (8 ,694 ,556) ADMIN FEE (1,208,506) (1, 198,058) (1, 192,499) (1,230 ,000), (1,230,000) (1 ,230 ,000 ) (1 ,230 ,000) (1,230 ,000) (1 ,230 ,000) FR AN CHISE TAX (388,265) (417,272) (442 ,868 ) (460 ,687 ) (479 ,115) (479 ,115) (479,115) (479 ,115) (479,115 ) I NET OPERATING REVENUE I 3,316,327 3,396,345 4,655 ,613 4, 123 , 167 4 ,649 ,685 4,357 ,296 4,056,135 3 ,745,940 3 ,426 ,439 I I I DEBT SERVICE {current}: I I PRINCIPAL I (3,387 ,676) (3,270,884) (2,535 ,351 ) (2 ,660 ,351)1 (2 ,795 ,351) (2,795,351 ) (2,930,351) (3 ,037 ,571) (3 ,162,441) INTEREST (1,879,676) (1,730 ,562) (1 ,784 ,525 ) (1 ,609 , 125) (1,476 ,375) (1 ,476 ,375) (1,336 ,875) (1,034 ,725 ) (917 ,700) UE CONSTRUCTION PRINCI PAL INTEREST I I I I FUTURE DEBT SERVI CE --I ----I - ROUTINE CAPITAL REPLACE (2 ,500 ) (4,500) AVAILABLE REVENUE (1 ,951,025) (1,605,101) 335 ,737 (148 ,809)1 373 ,459 85 ,570 (211 ,091) (326 ,356) (653 ,702) INTEREST INCOME 215 ,974 123,643 (14,910 ) 148,540 144,445 144 ,579 138 ,832 120 ,346 92 ,263 I BALANCE FORWARD 14,752 ,352 12,003 ,583 10,654 ,070 10,784 ,4 58 9,631,689 9,772,093 I 9 ,649,742 8 ,999 ,983 7 ,166 ,473 TRANSFER TO BOND FUND - I I LOAN-GENERALFUND I I I I NEW DEBT PROCEEDS I - I I I AVAILABLE FUNDS 13,017,301 10,522,125 10 ,974 ,897 10,784, 109 I 10,149 ,593 10 ,002 ,242 9,577 ,483 8,793 ,973 I 6,605,035 CAPITAL PROJECTS COLL. SYST . (100,000) (50 ,000) (50 ,000) (50 ,000) (50 ,000) (50 ,000) UE MAJOR CO NSTRUCTION (500 ,000) --------_..@Q_0,2_00 4. ___@_00 ,09Q) UE ROUTINE CONSTRUCTION 1-----(139 ,734) (572,425) (528 ,302) ---(71 5,"000)1-(550~000) -• (525 ,ooo f --(750,000) (1,000,000)1 (750 ,000) UNEARNED REVENUE (NOT IN ENDING BALANC 702 ,375 331,882 881 ,172 CA PITAL GRANT -STAG SU RCHAR GE 15,000 15,000 15 ,000 15,000 15,000 15 ,000 INSIDE CONNECTIONS 7 ,500 7 ,500 7 ,500 7 ,500 7 ,500 7,500 '. OUTSIDE CONNECTIONS 231,920 372,488 337 ,863 200,000 200 ,000 200 ,000 200,000 200 ,000 200,000 I I ENDING BALANCE $ 13,109,487 $ 10 ,322,188 $ 10 ,784 ,458 $ 9 ,63 1,689 I $ 9 ,772,093 $ 9,649 ,742 $ 8 ,999 ,983 $ 7 , 166,473 I $ 5,227 ,535 DEBT SERVICE RESERVE FUND $ 1$ $ $ RESTRICTED CASH $ 6 ,250 ,000 $ 6,250,000 $ 6,250,000 $ 6 ,250 ,000 $ 6 ,250 ,000 $ 6 ,250 ,000 $ 6 ,250 ,000 $ 6 ,250 ,000 $ 6 ,250 ,000 UNRESTRICTED CASH I $ 6 ,859 ,487 $ 4,072,188 $ 4,534,458 $ 3 ,381 ,689 $ 3 ,522 ,093 $ 3 ,399 ,742 $ 2,749 ,983 $ 9 16 ,473 $ (1,022 ,465) DEBT SERVICE RESERV E FUND I I Reconciliation Adiustments from I I I Accrual Basis to Cash Basis: I A/REC +Assessment/RE C I Other Current Liabilities -San Dist and Others I Due to San Districts I Contra Labor/Equipment on In-House Cap ita l Projects A/P + LEWWTP A/P Ending Cash Balance I 12003583 10,654,070 I I Ending Cash Balance Per CAFR I 12,003,583 10,654,070 $ 11 ,665 ,630 I Difference TOTAL REVENUE 13,415,639 14,151,585 15,235,222 15,864,987 16 ,472 ,034 16 ,472,169 I 16 ,466,421 16 ,447 ,935 16,419,852 TOTAL EXPENDITURES (15 ,058 ,504) (15 ,832,980) (15 , 104,834) (17 ,017 ,755 ) (16 ,33 1,63 1) (16 ,594,519) (17 ,116,180) (18,28 1,44 5), (18,358,791) DEBT COVE RA GE RATIO 0.7 1 0.78 1.15 1.05 1 1.17 1.11 1.04 1.00 I 0 .92 2012 2013 2014 2015 2016 2017 2018 I 2019 Rate Increase I I Year Annual Cumul. I I 2009 8 .00% 8 .00% 2010 8 .00% 16.64% I I I 201 1 8 .00% 25 .97% I I I I 2012 0 .00% 25 .97% I I 2013 4.00% 31 .01 % I I 2014 4.00% 36 .25% I I 2015 4 .00% 41.70% I 2016 0 .00% 41 .70% I I 2017 0 .00% 41 .70% I I I 2018 0 .00% 41 .70% I I I 2019 0 .00% 41 .70% I i Ave rage Percent of Disposal Service typically attributable to Quarterly Bil ls . 30% I I I Average Percent of Disposal Service typically attributable to Annual Bills. 70% I Sewer Budg et WATER 2015 BUDGET PREP Revised 7/30/2014 at 4:08 PM WATER ENTERPRISE FUND 1 7/30 /14 4:07 PM 1 Major Capital for 2014: - Distribution Items for 2014 : Major Capital for 2015 : I Distribution Items for 2015: IO&M INCREASE -3:00 3 !Interest Rate--------T 50 % REVENUE : Repairs on East 3MG roof $ 'Repairs on West 3MG roof : $ , Repairs on the Allen Plant roof 1 $ Install VFD and High Efficiency motor $ Replace 1 O" Valve at Meadow Creek Valve House I $ >update GIS Workstation $ Water Main Replacements= $50 ,000 Meadow Creek , new valve house and replacement of 4 outlets valves $ New Flow recorders for new raw water system $ Replacement of 3 chemical storage tanks $ New file/map room and 2 new offices's at Allen IPlant I $ 1 New security upgrades and additions to Allen Plant and outside systems $ Itron Collector Unit Upgrade $ Selfing down in storage room $ WaterMain Replacements= $50,000 2iITT Cash Method 2012 Actual Cash Method Kevin 2013 Actual Cash Method 600 ,000 600 ,000 800 ,000 65 ,000 34,800 2,500 300 ,000 50 ,000 100,000 150,000 75 ,000 15,000 2,500 201 4 Estimate "'n~ "'n •Ii ..,. 7n TTti\1----iVI ' I ' ' ! -r - I --, 2015 2016 201 7 20 18 2019 2020 Budget Projected Pr oj ected Pro jected J>roiect ed Pro jected WATER SALES I$ 6 ,493 , 738 I $ 6,850,313 I s $ 6,294 ,184 $ 6,294 ,184 $--6294,184 $ 6,294;184 $ 6,294,184 . $ 6,294 ,184 $ 6,294 ,184 I $-6,294 ,184 RATE INCREASE $ $ I 6 ,493,738 6,850,313 6,294, 184 6,294 , 184 6,294 ,184 6,294 ,184 I 6,294,184 I 6,294 ,184 1 6,294 ,184 : 6,294 ,184 I RAW WATER i 2,088,330 34 ,112 180,119 1,859 ,598 69 ,288 169,884 2,083,496 51 ,691 240,221 1,850 ,000 1,850,000 1 1,850,000 I 1,850 ,000 1,850,000 1,850,000 1,850,bOO I CITY DITCH 69 ,288 69 ,288 40 ,000 40 ,000 40,000 40,000 40 ,000 OTHER 140 ,000 140,000 140 ,000 I 140 ,000 140,000 140,000 140,000 I I I - TOTAL REVENUE 8,796,299 8,949,083 8,669 ,59 2 ! 8,353,472 I 8.353.472 8,324 , 184 8,324 , 184 8,324 , 184 · 8,324 , 184 8,324 , 184 - O&M (NO DEPA) I ADMN FEES FRANCHISE TAX I NET OPERATING REVENUE DEBT SERVICE (current): TOTAL DEBT SERVICE I INTEREST - - FUTURE DEBT SERVICE - - OOUTINE CAPITAL REPLACE AVAILABLE REVENUE INTEREST INCOME I -- BALANCE FORWARD TRANSFER TO BOND FUND ..!:OAN-GENERALFUND ~~W DEBT PROCEEDS AVAILABLE FUNDS CAPITAL PROJECTS DISTRIBUTION SYSTEM CONNECTION FEES ENDING CASH BALANCE $ DEBT SERVICE RESERVE FUND $ jTOTAL UNRESTRICTED CASH I""' 1 Ending Cash Balance Per CAFR I $ Adjustments from Cash to Accrual Receivables $ Payables $ Inventory $ Total Adjustments from Cash to Accrual FUNDS AVAILABLE.• TOTAL REVENUE TOTAL EXPENDITURES DEBT COVERAGE RATIO • 2010 INFO FROM, CAFR page 124 I - (5,492 ,989) (461,585) (188,490) 2,653,235 (920,634) (553,529) (104,783} 1,074 ,289 55 ,273 ,. 6,235,331 7,364,893 (260,904) (390,658) 22,779 6.736. 110 I s 11 ,250,000) $ 5,486,110 I $ 6,736, 110 I s 1,23 1,836 (631 ,114) 209,841 810563 7,045,894 8,743,689 (6,204, 170) 1.85 - (6 ,037 ,704) (461 ,585) (201,477) 2,248,317 (948 ,954) (525,694) (119,950) 653,719 9,137 6,736,110 7,127,654 14 ,526,620 (540,109) (346,815) 54 ,343 13,694,039 1 $ (1,250 ,000) $ 12 ,444,039 f$ 13,694,039 I s 16,140,217 (9 , 182,288) 1.57 (5,408 ,270 ) (461 ,585 ) (177 ,472 ) (6,308,099) -(6,555 , 118) I (6,751 ,772) I (6 ,954 ,325)' (7 , 162,954) (7,377,843) (7,599 , 178) (470,000) (470,000) (500,000) (500 ,000) (500,000) (500 ,000) (500 ,000) (188,826) (188 ,826) (188 ,826) (188 ,826) (188,826 )1 (188 ,826) (188 ,826) 2,622 ,265 I 1,386,548 I 1,139,528 883 ,587 I 681 ,034 472,404 257 ,515 36 ,180 - - (995 ,464 ) (626,988 ) (995,018) (666,717) ( 1,033,339) (633 ,810) (1 ,055 ,774) (604 ,122) (1,098 ,300) (558 ,255) (1 , 181,491) (476,054) (960, 147) (418 ,277) (635 ,000) (352 ,878)---------l I I I (40,058) (125,000) (185 ,000) (100 ,000) (100 ,000) (100,000) (100 ,000) (100 ,000) ' 959 ,755 I (400, 187)( (712 ,621 ) (876,309) I (1,075 ,521 ) I (1,285 , 141) -(1 .220 ,909) (1,051 ,698) I (18 ,551 )( 146,164 118 ,313 102 ,553 I 89 ,002 72 ,182 54 ,020 37 ,336 13,694,039 11,031 ,31 4 8,603 ,413 7,290 ,006 6,486 ,250 5,469 ,731 4,226,772 1 3,029,883 - - 1 14 ,635 ,243 ( 10,777 ,291 I 8,009,106 1 6,516 ,250 i 5,499,731 4,256 ,772 3,059 ,883 I 2,015 ,521 I (3.677,364) (113.845} 187 ,280 (2, 147,278) (692 ,500) (50,000) (50,000 ) (50 ,000) (50 ,000) (50 ,000) (50 ,000) (50 ,000) 23,400 23,400 20 ,000 20 ,000 20 ,000 20,000 20 ,000 11 ,031 ,314 1 $ 8,603,413. $ 7,290 ,006 -$ 6,486,250 $ 5,469,731 $ 4,226 ,772 $ 3,029 ,883 $ 1,985,521 (1,250,000 ) (1 ,250 ,000) $ (1,250,000) $ (1 ,250 ,000) $ (1 ,250,000) $ (1 ,250,000) $ (1 ,249,999)1 $ (1,249,999) 9,781 ,314 1 $ 7,353,413 1 $ 6,040 ,006 I $ 5,236 ,250 $ 4,219 ,731 I $ 2,976,772 : $ 1,779 ,884 I $ 735 ,522 I 1 I 11 ,031 ,314 ,_ _____ ,_ ________________ ~---------------------------l -- ' - -r ' 8,838 ,321 8,523 ,036 8,495 ,185 8,446 ,737 8,433,186 8,416,366 ' 8,398 ,204 I 8,381 ,520 (11 ,501 ,046 ) (10 ,950,937) (9 ,808 ,593) (9,250,493) (9,449 ,705 ) (9,659,325 ) (9,595 ,093) (9 ,425 ,882) 1.72 0.94 0.77 I 0.61 0.48 . 0.34 0.24 0.09 201 4 201 5 I 2016 I 2011 I 2018 I 2019 I 2020 I Rate I I Increase I Year Annual I -2011 7.00% -2012 6.oo•kl 2013 0.00% 2014 0.00% 2015 0.00% 2016 I 0.00 %1 2017 o.00°1J 1 2018 0.00 "/J 2019 0.00% 2020 0.00% THISCASHFLOWDEMONSTRATES NO REDUCTIONS INFUNDIN6 IN OPERATIONS AND MAINTNENACE, AND IN ALL CAPITAL PROJECTS. WATER FUND