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Home My WebLink About2014-11-12 WSB AGENDA.. WATER & SEWER BOARD AGENDA TUESDAY, NOVEMBER 12, 2014 COMMUNITY DEVELOPMENT CONFERENCE ROOM 1. MINUTES OF THE OCTOBER 7 , 2014 MEETING & PHONE VOTE. (ATT. 1) 2. CITY OF CHERRY HILLS VILLAGE SUPP. #6 -4595 S. VINE WAY (ATT. 2) 3. CITY OF CHERRY HILLS VILLAGE SUPP. #7 -4350 S . HIGH ST. (ATT. 3) 4 . CITY OF CHERRY HILLS VILLAGE SUPP . #8 -55 CHERRY LANE DR. (ATT. 4 ) 5. SERVICE COMMENDATION LETTER RE: CHUCK MERRY. (ATT . 5). 6. CHRISTMAS DINNER DECEMBER 9 , 2014 AT LONESTAR STEAKHOUSE -4817 S. WADSWORTH BL VD. 7 . OTHER . WATER & SEWER BOARD MINUTES OCTOBER 7, 2014 Present: Wiggins, Penn, Olson, Lay, Gillet, Oakley, Habenicht, Waggoner Absent: Burns, Moore Also present: Stewart Fonda, Director of Utilities John Bock, Manager of Administration Mr. Yates , Englewood Councilperson The meeting was called to order at 5:00 p.m . . ~ 1. MINUTES OF THE SEPTEMBER 9, 2014 WATER BOARD MEETING. The Board received the minutes of the September 9, 2014 Water and Sewer Board meeting. Motion: Moved: Motion carried. l\C!.1 ~ To approve the August 19, 2014 Water and Sewer Board meeting minutes as written. Waggoner Seconded: Habenicht GUESTS: DAVID HILL AND PETER NICHOLS OF BERG, HILL & GREENLEAF AND JOE TOM WOOD OF MARTIN & WOOD APPEARED TO DISCUSS THE HISTORY AND USAGE OF ENGLEWOOD'S WATER RIGHTS. Dan Brotzman, Englewood City Attorney noted that David Hill is working an inventory of water rights. fl! 2. LICENSE AGREEMENT WITH SOUTH SUBURBAN PARKS & REC. FOR THE BIG DRY CREEK TRAIL. South Suburban Parks and Recreation District has requested a license agreement to build a bike path across the City Ditch right-of-way at the Big Dry Creek Trail connection at S. Windermere and Cornerstone Park. This is part of South Suburban's master plan for a bike path that spans the South Denver metro area. The construction easement will expire once the bike path is completed. The license agreement will then allow crossing access over Englewood's City Ditch. Motion: To recommend Council approval of the ordinance for the license agreement and construction easement with South Suburban Parks and Recreations District for the Big Dry Creek Trail connection. Moved: Waggoner Motion carried. ~ tr;§J Seconded: 3. McLELLAN DEEP WELL REHABILITATION. Lay The McLellan deep well is used to offset demands, to maintain due diligence requirements for Englewood's water rights and for augmentation purposes. The well is located on the south side of County Line Road near Dad Clark Gulch. The 20-year old pump and cable are 950' underground and must be replaced. Five bids were received. Staff recommends Colorado Pump Service & Supply Co. in the amount of $56,044 as the lowest acceptable bidder. Motion: Recommend Council approval of a contract for the rehabilitation of the McLellan deep well pump with Colorado Pump Service & Supply Company in the amount of $56,044. Moved: Habenicht Seconded: Waggoner Motion carried. ~ 4. SOUTHGATE SUPP. #171. A request was made by the Southgate Sanitation District representing the owner, Aspen Academy Investment Fund, for exclusion of Supplement #171 consisting of a parcel totaling 4.047 acres out of the Southgate Sanitation District. The property is currently zoned R-1.0 PUD, which is a residential classification, but has a special use permit that allows it to operation as a school. The property is located on the corner of S. University Blvd. and E. Orchard Rd. Through an error, it was believed that this parcel was in the Southgate Sanitation District. It is, however, located in the South Arapahoe Sanitation District. The Petition for Exclusion from Arapahoe County District Court with Southgate Sanitation District was granted on July 8, 2014 and recorded on July 15, 2014. Motion: To recommend Council approval of Southgate Sanitation District Supplement# 171. Moved: Waggner Seconded: Lay Motion carried. ~ 5. CITY OF CHERRY HILLS VILLAGE SANITATION DISTRICT WASTEWATER CONNECTOR'S AGREEMENT. The Littleton/Englewood Wastewater Treatment Plant is able to receive and treat sewage transmitted by various districts. In the City of Cherry Hills Village Sanitation District there are 9,750 taps. The City of Cherry Hills Village Sanitation District will continue to own the lines and will be responsible for capital improvements in its system. The City Attorney's office has reviewed and approved the City of Cherry Hills Village Sanitation District Connector's Agreement. Motion: To recommend Council approval of the City of Cherry Hills Village Sanitation District Connector's Agreement. Moved: Penn Seconded: Wiggins Motion carried. e 6. CHERRY HILLS VILLAGE SAN. DISTRICT SANITARY SEWER SUPPLEMENT #5. A request was made by the City of Cherry Hills Village Sanitation District representing the owner, Harrison Oaks North LLC, for inclusion into the City of Cherry Hills Village Sanitation District. The site is on 16.269 acres and is zoned R-2.5 residential. The site will be subdivided into 5 to 6 residential sites. The property is located at 4000 E. Belleview Ave. Motion: Recommend Council approval of a Bill for an Ordinance approving the City of Cherry Hills Village Sanitation District Sanitary Sewer Supplement #5 for Harrison Oaks North located at 4000 E. Belleview Ave. Moved: Waggoner Seconded: Habenicht Motion carried. e 7. ALLEN PLANT ALUM RESIDUALS REMOVAL AND DISPOSAL. Tom Brennan discussed. There are low levels of naturally occurring radionuclides in Englewood's source water that are removed through treatment and ultimately reside in the residuals generated at the plant. The residuals are considered Technologically-Enhanced Naturally Occurring Radioactive Materials (TENORM) and have additional disposal considerations based on the Colorado Department of Public Health and Environment regulatory requirements. The only current means of residual disposal is for disposal at Clean Harbors Deer Trail Facility. Utilities staff is recommending sending an additional 1000 cubic yards of residuals to Clean Harbors. The current contract with Secure On-Site Services USA is still in force, with the vendor willing to honor his bid price from March. It is expected that the price may increase when bids are received next year. Motion: To recommend disposal of 1000 cubic yards of material by Secure On-site Services USA at a price of $232,007 .10 in accordance with the current contract that is in effect. Moved: Waggoner Seconded: Habenicht Motion carried. The meeting adjourned at 6:35 p.m. The next Water and Sewer Board meeting will be Tuesday, November 11 , 2014 at 5:00 in the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary WATER AND SEWER BOARD PHONE VOTE October 9, 2014 A phone vote was taken from the members of the Englewood Water and Sewer Board for the October 9, 2014 . Motion : Mr. Habenicht moved: Mr. Penn seconded: Ayes: Members abstained : Members not reached: Nays: Motion carried. To recommend approval of the October 7, 2014 Water and Sewer Board minutes . Lay, Gillit, Wiggins, Habenicht, Burns, Wiggins, Olson, Oakley Moore, Burns None None The next meeting will be held November 11, 2014 at 5:00 p.m. in the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary Date February 2, 2015 INITIATED BY Utilities Department COUNCIL COMMUNICATION Agenda Item Subject Cherry Hills Village San. District Sanitary Sewer Supplement #6 for 4595 S. Vine Way STAFF SOURCE Stewart H. Fonda , Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RECOMMENDED ACTION The Water and Sewer Board, at their November 11, 2014 meeting , recommended Council approval of a Bill for an Ordinance approving the Cherry Hills Village Sanitation District Sanitary Sewer Supplement #6 for Sanford and Vine LLC located at 4595 S. Vine Way. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood provides sewage treatment to a population of about 80,000 people outside the City through contracts with numerous connector districts. The area is defined by the natural drainage and extends approximately south and east from Broadway to the Valley Highway and from Hampden to Lincoln Ave. excluding Highlands Ranch. By contract the City of Englewood must approve any additions or exclusions of land to be served by the districts. These are usually in-fill situations that are within what the City considers to be the area it has committed to serve. Adequate capacity has been provided in the treatment plant to accommodate all such future inclusions . Annexation of this parcel of land will not decrease the tap allocation of the City of Cherry Hills Village Sanitation District. A request was made by the City of Cherry Hills Village Sanitation District representing the owner, Sanford and Vine LLC , for exclusion into the City of Cherry Hills Village Sanitation District and into the City of Englewood Sanitation District. This application is for a 2-1/2 acre residential site in Cherry Gardens , Arapahoe County. The legal is attached as Exhibit A. The property is located at 4595 S. Vine Way. This res idence was erroneously connected to the City of Cherry Hills Village Sanitation District in 2008 but the sewer line would have to cross the Little Dry Creek to connect to that district. Englewood 's sewer main is located directly in front of the property, therefore making this a practical and reasonable request. .. FINANCIAL IMPACT None . LIST OF ATTACHMENTS Bill for Ord inance Supplement No . 6 to Connector's Agreement Cherry Hills Viii. Sewer Supp 6.doc SUPPLEMENT NO. 6 TO CONNECTOR'S AGREEMENT THIS AGREEMENT, made and entered into by and between the CITY OF ENGLEWOOD, acting by an through its duly authorized Mayor and City Clerk , hereinafter called the "City ," and the City of Cherry Hills Village Sanitation Di strict , Arapahoe and Douglas Counties, Colorado , hereinafter called the "District," WITNESSETH: WHEREAS , on the 2 11 d day of June, 1975 the City and the District entered into an Agreement in which the City agreed to treat sewage originating from the District 's sanitary sewer system within the area served by the District , which Agreement was renewed by Connector 's Agreement da ted May 12 , 1997. WHEREAS , said Connector's Agreement provides that the district may not decrease it s service area without the written consent of the City; NOW, THEREFORE , in consideration of the mutual covenants and undertakings herein set forth , the parties agree as follows: I. The City hereby consents to the exclusion of certain additional area located in Arapahoe County , Colorado , owned by Stanford & Vine LLC and more fully described on Exhibit A attached hereto and incorporated herein by reference , out of the City of Cherry Hills Village Sanitation District. Accordingly , Exhibit A referred to in Paragraph I of the Connector's Agreement dated June 2 , 197 5 and Amended May 12 , I 997, is hereby amended to exclude such additional area. 2. Each and every other provision of the said Connector 's Agreement dated June 2 , 1975 and Amended May I 2 , I 997, shall remain unchanged. IN WITNESS WHEREOF , the parties have set their hands and seals this _____ day of October, 2014. ATTEST: CITY CLERK (SEAL) ATTEST: CITY OF ENGLEWOOD BY MAYOR CITY OF CHERRY HILLS VILLAGE SANITATION DISTRICT ARAPAHOE COUNTY, COLORADO By: ~,<,. D:IC HVSD\Vinc Wa j • 4595 \Supplementfo rConncctorsAgr-Exc lu sio n-4595 Vin e .doc I t EXHIBIT A PROPERTY DESCRIPTION: The South Y2 of Block 21; and the East Y2 of Vacated South High Street adjacent Cheny Gardens. County of Arapahoe, State of Colorado Also known by street and number: 4595 S Vine Way 0 •O r- .4501 ~:-~--.......... ., .~ 1-------~--t~, ·-· 4f,"/5 ,__._ ____ I Date February 2, 2015 INITIATED BY Utilities Department COUNCIL COMMUNICATION Agenda Item Subject Cherry Hills Village San. District Sanitary Sewer Supplement #7 for 4350 S. High St. STAFF SOURCE Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RECOMMENDED ACTION The Water and Sewer Board, at their November 11, 2014 meeting, recommended Council approval of a Bill for an Ordinance approving the Cherry Hills Village Sanitation District Sanitary Sewer Supplement #7 for Timothy A. Johnson located at 4350 S. High St. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood provides sewage treatment to a population of about 80,000 people outside the City through contracts with numerous connector districts. The area is defined by the natural drainage and extends approximately south and east from Broadway to the Valley Highway and from Hampden to Lincoln Ave. excluding Highlands Ranch. By contract the City of Englewood must approve any additions or exclusions of land to be served by the districts. These are usually in-fill situations that are within what the City considers to be the area it has committed to serve. Adequate capacity has been provided in the treatment plant to accommodate all such future inclusions. Annexation of this parcel of land will not decrease the tap allocation of the City of Cherry Hills Village Sanitation District. A request was made by the City of Cherry Hills Village Sanitation District representing the owner, Timothy A. Johnson, for exclusion from the City of Cherry Hills Village Sanitation District and into the City of Englewood Sanitation District. This application is for a 2-1 /2 acre R-1 residential site in The Glen at Cherry Hills, Arapahoe County. The legal is attached as Exhibit A. The property is located at 4350 S. High St. This residence was is currently under construction. Englewood's sewer main is located directly in front of the property on High Street, and there is not a City of Cherry Hills Village Sanitation District main in the area. Therefore this a practical and reasonable request to be included into the City of Englewood Sanitation District. FINANCIAL IMPACT None. LIST OF ATTACHMENTS Bill for Ordinance Supplement No. 7 to Connector's Agree ment Cherry Hills Viii. Sewer Supp 6 .doc ... SUPPLEMENT NO. 7 TO CONNECTOR'S AGREEMENT THIS AGREEMENT, made and entered into by and between the CITY OF ENGLEWOOD , acting by an throu gh its duly authorized Mayor and City Clerk , hereinafter called the "C ity ," and the City of Cherry Hills Vil I age Sanitation District , Arapahoe and Douglas Counties , Colorado , hereinafter called the "District," WITNESS ETH: WHEREAS , on the 2nd day of June , 1975 the City and the District entered into an Agreement in which the City agreed to treat sewage originating from the Di strict 's sanitary sewer system within the area served by the District , which Agreement was renewed by Connector 's Agreement dated May 12, 1997. WHEREAS , said Connector 's Agreement provides that the district may not decrease its service area without the written consent of the City ; NOW , THEREFORE, in consideration of the mutual covenants and undertakings herein set forth , the parties agree as follows : I. The City hereby consents to the exclusion of certain additional area located in Arapahoe County , Colorado , owned by Timothy A. Johnson and more fully described on Exhibit A attached hereto and incorporated herein by reference , out of the City of Cherry Hills Village Sanitation District. Accordingly , Exhibit A referred to in Paragraph I of the Connector 's Agreement dated June 2, 1975 and Amended May 12 , I 997 , is hereb y amended to exclude such additional area. 2. Each and every other provision of the said Connector 's Agreement dated June 2, 1975 and Amended May 12 , 1997 , shall remain unchanged. IN WITNESS WHEREOF , the parties have set their hands and seals this _____ day of October , 2014. ATTEST: CITY CLERK (SEAL) ATTEST : ~Md c ~ SECRETARY (SEAL) CITY OF ENGLEWOOD MAYOR C ITY OF CHERRY HILLS VILLAG E SANITATION DISTRICT ARAPAHOE COUNTY, COLORADO D :\C HVS D\High S: • <i.l:iO\Supplement fo rCo nnc ctorsAgr-Excl usi on-4350 High .doc •" .... EXHIBIT A PROPERTY DESCRIPTION: Lot 2, The Glen At Cherry Hills, County of Arapahoe, State of Colorado Also known by street and number: 4350 S. High Street 4301 4335 -CherryHiHs VtUage 4355 ..... r.t'; I.= I ( - ,...... CV Date February 2 , 2015 INITIATED BY Utilities Department COUNCIL COMMUNICATION Agenda Item Subject Cherry Hills Village San. District Sanitary Sewer Supplement #8 for 55 Cherry Lane Dr. STAFF SOURCE Stewart H. Fonda , Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RECOMMENDED ACTION The Water and Sewer Board , at their November 11, 2014 meeting , recommended Council approval of a Bill for an Ordinance approving the Cherry Hills Village Sanitation District Sanitary Sewer Supplement #8 for Sanuel and Stephanie Zaitz located at 55 Cherry Lane Dr. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood provides sewage treatment to a population of about 80 ,000 people outside the City through contracts with numerous connector districts . The area is defined by the natural drainage and extends approximately south and east from Broadway to the Valley Highway and from Hampden to Lincoln Ave. excluding Highlands Ranch. By contract the City of Englewood must approve any additions or exclusions of land to be served by the districts. These are usually in-fill situations that are within what the City considers to be the area it has committed to serve. Adequate capacity has been provided in the treatment plant to accommodate all such future inclusions . Annexation of this parcel of land will not decrease the tap allocation of the City of Cherry Hills Village Sanitation District. A request was made by the City of Cherry Hills Village Sanitation District representing the owner, Samuel and Stephanie Zaitz, for exclusion from the City of Cherry Hills Village Sanitation District and into the City of Englewood Sanitation District. This application is for a 1-1 /2 acre R-2 residential site in South University Place Annex, Arapahoe County. The legal is attached as Exhibit A. The property is located at 55 Cherry Lane Dr. In order to serve this residence , Cherry Hills Village Sanitation District would have had to extend their main 125 '. Englewood does not have a sewer main in the area. To have a gravity feed line , the residence has to connect to the City of Denver Metro Wastewater Sanitation District and be excluded from Englewood's Sanitation District area . FINANCIAL IMPACT None . LIST OF ATTACHMENTS Bill for Ordinance Supplement No. 8 to Connector's Agreement Cherry Hills Vi ii. Sewe r S upp 6 .doc SUPPLEMENT NO. 8 TO CONNECTOR'S AGREEMENT THIS AGREE M ENT, made and entered into b y and between th e CITY OF ENGLEWOOD , acting by an through its duly authorized Mayor and City Clerk, hereinafter called the "City ," and the City of Cherry Hills Village Sanitation District, Arapahoe and Douglas Counties, Colorado , hereinafter called the "District ," WITNESS E TH : WHEREAS , on the 2°d day of June, 1975 the City and the District entered into an Agreement in which the City agreed to treat sewage originating from the District's sanitary sewer system within the area served by the District, which Agreement was renewed by Connector 's Agreement dated May 12, 1997. WHEREAS , said Connector's Agreement provides that the district may not decrease its service area without the written consent of the City ; NOW , THEREFORE, in consideration of the mutual covenants and undertakings herein set forth , the parties agree as follows : I. The City hereby consents to the exclusion of certain additional area located in Arapahoe County, Colorado , owned by Samuel and Stephanie Zaitz and more fully described on Exhibit A attached hereto and incorporated herein by reference , out of the City of Cherry Hills Village Sanitation District. Accordingly, Exhibit A referred to in Paragraph 1 of the Connector 's Agreement dated June 2, 1975 and Amended May 12 , 1997 , is hereby amended to exclude such additional area. 2. Each and every other provision of the said Connector's Agreement dated June 2 , 1975 and Amended May 12 , 1997 , shall remain unchanged. IN WITNESS WHEREOF, the parties have set their hands and seals this day of October, 2014. ------ ATTEST: CITY CLERK (SEAL) ATTEST: CITY OF ENGLEWOOD BY ------------- MAYOR CITY OF CHERRY HILLS VILLAGE SANITATION DISTRICT ARAPAHOE COUNTY, COLORADO ~c(/7~ SECRETARY (SEAL) D :\C HYSD\C h c r~y Lan ~ -55 \SupplementforConnectorsi\gr-Exclus ion-55 Cherry Ln.doc EXHIBIT A PROPERTY DESCRIPTION: Lot Al, A Resubdivision of Lots A-K, Block 6 and 7. Cherry Hills Annex Block 11, South University Place Annex. County of Arapahoe, State of Colorado Also known by street and number: 55 Cherry Lane Dr J _ 48 Cherry Lane Or 1Q!J'S --------=C;.:.;h:..:e;.:.r...:..rv: Lane Dr 2:-.... di Q .::::. ti) u t: ~ r-_, ~ Cherry Hilts 1_. ~....._..__Viii age - c '-c .... ...... ti,; 0 01 Cl en en .i::: Q,) ,._ -~ (..) :::: ..t: Q) U§ ,._ - Ill ,._ ii M --1 ""f" -I <"'>a T"""" T- . 3805S Dahlia St aoo s \ ------._ -- ..... · .... · ----·---~··-.. :..:...:_.:...· Cathy Burrage From: Eric Keck Sent: To: Friday, October 31 , 2014 11:11 AM Stu Fonda; Chuck Merry Cc: Cathy Burrage; John Bock; Randy Pierce Subject: RE: .Recommendation and Thank You -Chuck Merry -Englewood Employee This is fantastic. This is the type of service that should be the rule and not the exception with our employees. Thank you Chuck for setting the standard and leaving such a positive impression on one of our businesses and property owners. Eric Keck From: Stu Fonda Sent: Friday, October 31, 2014 11 :09 AM To: Chuck Merry Cc: Cathy Burrage; John Bock; Randy Pierce; Eric Keck Subject: FW: Recommendation and Thank You -Chuck Merry -Englewood Employee Thank you for doing such a good job Chuck. From: Steve Williams [mailto:swilliams(@isoarkcomm .com ) Sent: Wednesday, October 22, 2014 11 :22 AM To: Stu Fonda Subject: Recommendation and Thank You -Chuck Merry -Englewood Employee Stu , (Steve here -we toured your facilities and played golf with Rob Renner). As you well know -in water and wastewater business we are always focused on fixing issues and problems. I want to take a minute and point out some professional service that was given by one of your employees. Recently -I had a water meter go down (inoperable) on one of my properties in Englewood ... and your team wanted to sw itch it out with a new one. Heading up the job from Englewood Water was Chuck Merry. Over the years, I have worked with many water and sanitation employees throughout Colorado , and Chuck was outstanding during the process. I realize to most folks that sw itching out a meter is minor in the overall scope of things .... but hi s handling of this situation for us was fantastic, and as a commercial property owner in Englewood I truly appreciated his efforts throughout the process . Not sure if you have an employee recognition program or shout-out award .. .I highly recommend Chuck Merry for positive recognition for fantastic customer service and support ... as well as quick, very informative and efficient job management. Sincerely, Steve STEVE WILLIAMS Director, Creative Services iSpark Communications p. 1.720.328 .328 0 1 c. 1.303.881.8048 * e.swilliams@is p arkcomm.com IMPORTANT NOTICE! • This E-Mail transmission and any accompanying attachments may contain confidential information intended only for the use of the individual or entity named above. 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