HomeMy WebLinkAbout2015-09-09 WSB AGENDAf
WATER & SEWER BOARD
AGENDA
WEDNESDAY, SEPTEMBER 9, 2015 -5:00 P.M.
COMMUNITY DEVELOPMENT CONFERENCE ROOM
I. MIN UTESOFTHEA U G U ST ll ,2015MEETING . (ATT.1 )
1 G UEST: JACK DERBY -WASTEWATER TREATMENT BILL -
6601 S . STEELE ST. (ATT. 2)
3. GUEST : WALTER SHARP -RAZOR SHARP SOLAR PROPOSAL. (ATT . 3 )
4 . TEMPORARY CONSTR UCTION EASEMENT -FALLS EVENT CENTER -
McLELLAN RESERVOIR. (ATT. 4 )
3. CITIZEN ARTICLE ON CURB STOP VALVES & C URB STOP
AGREEMENT. (ATT . 5 )
4 . RECOMMENDATION TO CO UNCIL FOR JOHN MOORE TO FILL KELLS
WAGGONER 'S UNEXPIRED TERM . (ATT. 6 )
7. OTHER .
f f
Present:
Absent :
Also present :
WATER & SEWER BOARD
M I NUTES
AUGUST 11 , 2015
W iggins , Penn , Oakley, Habenich t, Gillit, Olson , Burns , Moore
Lay
Tom Brennan , Director of Utilities
John Bock, Manager of Administration
The meeting was called to order at 5 :00 p .m .
1. MINUTES OF THE JUNE 9, 2015 MEHLING & PHONE VOTE OF JULY 6, 2015 .
The Board received the Minutes of the June 9, 2015 Water & Sewer Board Meeting and
the results of the phone vote of July 6, 2015 .
&@
2 . SEWER BACK-UP AT 1311 E. BATES AVE. LEITER FROM ASHLEIGH & DAN
FREDRICKSON
John Bock, Manager of Administration , presented a letter dated June 29 , 2015 from
Ashleigh and Dan Fredrickson regarding a June 4, 2015 City sewer main backup that
caused damages to their basement at 1311 E. Bates Ave . The owners called All-Phase
Restoration for the initial clean up .
All Phase Restoration submitted an e stimate for the restoration , whereas John noted
the costs that the City of Englewood will cover. The owners are requesting an additional
$1,000 to $2 ,000 to cover pa i nting the basement.
The Board had added drywall restoration to their policy last year . The current
restoration policy, in the event of a City main-caused backup , was reviewed with the
I -I
r
Board . The Board discussed the issue of determining if the homeowner's policy would
cover damages .
Motion :
Moved :
To amend the standard restoration policy to allow for painting solely the
walls affected at an equivalent quality level.
Moore Seconded : Penn
Motion passed unanimously.
Motion:
Moved :
To inquire if their homeowner's insurance policy covers damages. The
City will pay the deductible amount if the homeowner's insurance covers
damages. If not covered by the homeowner's policy, a letter denying
coverage will be requested.
Moore Seconded: Penn
Motion passed unanimously.
~
3. GUEST: CLARE M. ABRAHAM -3820 S. GRANT ST . -BROKEN CURB VALVE.
Ms . Clare Abraham submitted a letter discussing her curb stop that was broken when a
City technician turned off the water for a repair. Tom Brennan, Director of Utilities,
reviewed the City Code addressing curb valve responsibility, and the current policy for
assisting homeowners doing repairs.
The Board discussed requiring an owner to sign a release before a City technician
exercises their curb valve. The Board recommended placing an article in an Englewood
publication about the advantages of exercising the curb valves.
Mr. Bock sent Ms. Abraham a copy of "City Code 12-lB-6: User to Provide Curb Stop,"
that outlines the City Code policy.
Motion:
Moved:
To require the homeowner to sign a release before exercising turning the
curb valve.
Moore Seconded: Penn
Motion carried unanimously.
I -2
~
4 . GUEST : SLATE COMMUNICATIONS -COMMUNITY BRANDING PROJECT.
Ryan Burke with Slate Communi cat ions appeared to discuss t he new community
branding project to reflect a new image for the City of Englewood . Three options were
displayed and discussed .
~
5 . KELLS WAGGONER RESIGNATION .
City Council and the Water Board received Kells Waggoner's resignation from the Water
& Sewer Board . Discussion ensued.
Motion : To accept Mr. Waggoner's resignation from the Englewood Water &
Sewer Board .
Moved : Burns Seconded : Olson
Motion passed unanimously.
fl]
6 . NEXT WATER & SEWER BOARD MEETING WILL BE WED. SEPT . 9, 2015 IN THE
PUBLIC WORKS CONF. ROOM .
Due to the Labor Day holiday, the next Water & Sewer Board meeting will be held
Wednesday, September 9, 2015 in the Public Works Conference Room .
The meeting adjourned at 6:10 p .. m.
The next meeting will be held Wednesday, September 9, 2015 in the Public Works
Conference Room.
Respectfully submitted ,
Cathy Burrage
Recording Secretary
I -.5
c T y
September 2. 2015
Mr. Jack A. Derby. III
6601 S. Steele St.
Ce nt ennia l. CO 80121
0 F E N G L E W 0
Re: Waste Water Treatment Bill Ongoing Dispute 6601 S. Steele St.
Dear Mr. Derby.
Thank you for contacting the Englewood Uti lities Department with your concern .
As you arc aware. the Englewood Water and Sewer Board considered your request at
their October meeting of 2012.
We will ask the Board to reconsider you r request at their next me eting on Tuesd ay.
September 9. 2015. at 5:00 PM in the Community DeYelopment Conference Room at
Englewood City Center.
You are \\·el come to attend.
0 S i~er.(: e)r__j._
Xs:k
Englewood Uti litie s Manager of Administration
303-762-2643
Fax 303-783-689-+
jboc k 'IT engleowoodgo\·.org
cc: Eric Keck. City Manager
2 -/
1000 Englewood Parkway Englewood , Colorado 80110 Phone 303-762-2300
0 D
8/25115
Via Certified Mail
7014 3490 DODD 1792 7989
RE: Ongoing Dispute , Legal Action
Acct: 00060598-31060066013
Eric A. Keck
Englewood Civic Center (3rd Floor)
1000 Englewood Parkway
Englewood, CO 80110
Mr. Keck:
I have had an ongoing dispute regarding this account since it's inception (5 /2010). Briefly, I refuse
to pay for services a year in advance of services to be rendered. I have written & complained to
numerous individuals with Englewood to no resolution. This is my final request to resolve this
v\·ithout legal action. To do so I'm asking:
I. All fees, interest, etc. charged over the life of the account be credited back to my account.
2. I'm billed a maximum of 6 months in advance of services to be provided .
3. Provide me a new balance due and I'll pay it within 3 business days of receipt.
Regardless of Englewood's decision on above please send me a record of all activity on the account
since I purchased the home in May of 2010. If Englewood does not agree to above I will retain an
attorney to seek removal of all fees, interest, etc. and attorney fees. It would be in everyone's best
interest to avoid litigation.
Respectfully, I,;;;
Jack A. Derby, III CFP:ID, AIF®
6601 S. Steele Street
Centennial , CO 80121
l -l
October 11, 2012
Mr. Jack Derby III
6601 Steele St.
Centennial , CO 80121-294 7
Re: Advanced Billing for Englewood Wastewater Treatment Charges
Dear Mr. Derby :
At its meeting on October I 0. 2012. the Englewood Water and Sewer Board discussed
the subject of billing in advance for \Va stewater treatment services and vvhether to deviate
from that policy.
It was the Board·s unanimous decision to maintain the City 's practice of billing in
advance. The Board confirmed that , while the bill is for the year in advance . the
Departmenf s online and telephone systems can be used to make monthly payments. The
Utilities Department should be contacted to make arrangements for any payment
schedule other than full payment.
If you have any questions or need assistance , please feel free to contact me.
Sincerely
John Bock
Utilities Manager of Administration
303-762-2643
Fax 303-783-6894
J·bockt{L ena[ev.ood a ov ora '7 b b . b
2 -3
September 1. 2015
Mr. Jack Derby. III
6601 S. Steele St.
Centennial. CO 80121
Re: Englewood Waste Water Treatment Bill
Dear Mr. Derby:
While we understand your position. we are unable to comply with your bill requests .
Englewood"s billing and collection practices are set by Municipal Code and
Departmental policy . We are obliged to comply with those requirements.
A possible solution might be to call in and set up a payment plan. Service has been
rendered for July 1 st through this date. That amount can be paid . Then. a payment
schedule can be established for the remaining charge to be paid at an interval agreeable to
everyone.
If all goes according to plan. we will be implementing customer service software next
year that will allow an individual to easily set up partial payments that would more
closely approximate your views on when payments are appropriate. Information about
the new software will be included with the next bill. In the meantime. the charges on
your account are correct.
The Englewood service area and its connector districts were established long before the
creation of the City of Centennial. South Arapahoe Sanitation District provides sewer
collection in your area and Englevvood provides sewage treatment. The City of
Centennial did not take over those services and does not collect any of those fees.
If you have any questions or need assistance. please feel free to contact me.
Sincerely
John Bock
Utilities Manager of Administration
303 -762-2643
Fax 303-783-6894
j bock@ englewoodgov.org
2 -Lf
November 30 , 2011
Jack A. Derby. Ill
660 I S. Steele St.
Centennial , CO 80121
Re: Englewood Waste Water Treatment Bill
Dear Mr. Derby:
Thank you for your inquiry of November 20. 2011.
The account history for 660 I S Steele St. is shown on the next page. On 7I 12 12010 an
annual bill for $299.99 with service dates 711 /2010 to 6/30/2011 was mailed. It was not
paid and on 5/3/2011 late charges were added. On 7/112011 an annual bill for $309.76
and with service dates 7/11201 1 to 6/30/2012 was mailed. On 8/1112011 payment in the
amount of$299.99 was received which appears to be for the 7112 /2010 bill. Englewood
wastewater treatment bills are due within 30 days of the bill date . after wh ich time they
become past due and subject to late fee s and collection actions.
The annual bills Englevvood sends to re s idents in your area contain three different
charges: Sewer Cycle Billing is for sewage treatment at the Littleton/Englewood Waste
Water Treatment Plant; IBA is for the repair and maintenance of the Big Dry Creek
Interceptor which carries the sewage to the Plant; South Arapahoe Sanitation District
Billing is money co ll ected on behalf of that District for the repair and maintenance of the
sanitary sewer collection system in your area . which system is not owned or operated by
E nglewood.
The increase you see in the billed amount is due to increases to the Sewer Cycle Billing
(8%). a small increase in the IBA charge ($2 .82) and the addition of the past due fee.
The South Arapahoe Sanitation District Charge went down by $1.85.
2-S
If yo u h ave an y questions o r nee d assistance, pl ease fee l free to cont ac t m e.
Sincerely
John Bock
Uti lit ies Manager of Administration
303 -762-2643
Fax 303 -7 83 -6894
j boc k@englewoodgov.org
Trans Date Transact ion Description
8/11/201 1 0:00 Payment Payment -Thank You
7/1/2011 0:00 Cycle Billing Due: 08/14/2011 Cycle Billing Due: 08/14/2011
5/3/2011 0:00 Sewer Balance Late Fee Outst anding Sewer Balance Late Fee
7/12/2010 0:00 Cycle Bi lling Due: 08/25/2010 Cycle Billing Due: 08/25/2010
2 -{p
Amount Balance Service Dates
($299.99) $358.21
$309.76 $658.20 7/1/2011to6/30/2012
$48.45 $348.44
$299.99 $299.99 7 /1/2010 to 6/30/2011
12720 11
John BPd
Cit: L)f Lnglc\\ood
I ()00 Englc\\·n,)d Park\'. ~1:
Engk\'.lH_,J_ CO SU 110
\I r. Brock :
Derby Financial Group
\\ \\ \'. .d:1 11\ I i fldl kJ,i\.l'l'lll
I 1n1111 1 1.t! f'/11 1:11111 ,· /?11~ ,\ft1n11i:, 111c111 ,. I m, 1n111 n11
7i11 ti1 t1f ,\111·1.\/i 1•car1,i11 );n111 ...:1c1
R1·1;rc 111c11 / S F.111 1>/1 11ct' 81 11t'//11 ,. /-.1 1111c /'/11 •11 1·11~·
Jack A. Derby. lll
C l-.!< I If ll·JJ 11\ \'\Cl \I. f'I ,.\ '\'\l·R ''
·\tt.:icheJ i'.' :11ur lctt..:r 1lut<..'d 1 1 30 Pkasc credit rn: ;JL'Cdunl an: lat e IC.-e s ~lllLl "l'nd 111(' a hill fn r
the period of sen ice end ed 6 30 2012 aro unJ the fir-.,t Lil'.l unc 2012 and I ''i ll pa: h: 6 30 201~.
Oh\ iou s ly. I am nnt gPing to pu: 1;1r a sl:n ic1..' .i: car in ad \ :rncc at :i 1i111-: ,11JC L' 'our St'!'\ ice h:::is
hc1..'n per for med! am happ: lo pa:-at that time .
YLll1·11 note I \Hntc llLlfTllTUU S times ahuut this hill rnr <.,<..'nic<..' cmkd 6 30 .20i I \\ithout gdting
an: detai kJ rL·sptms<..' ! apprccialt' : nur· s and '" ould sugg ... ·s t the l·lcrb or \\ hornc\"cr orens
general mail he trained w han: the snrne kind or rc s pnnsc . The 1.:ick oi' a detailed rL''iponsL' and
understanding of \\hat thi-, hill \\ <!~ 1 ir. thl· periPd. et c. i:-. \\ h: th..: p..:r ind ..:nJcd 6 302011 \\a s
pJid in full th12 end ur Jul: ::?fl l l e\ e n though I'm :-.till t h'l cenain ! foll unJL'!': our j urisdiction . I
think that i-; mo re than adequate to alllm l(1r the c1-...di1ing L1f an: late f1.x s .
...\dditiL)flJll:. in paragraph two I apprec i ~H L' the <l<..'tail regard ing'' hat the sen ice arc for. hm"e' i:r
you did not ans,, er m: pre\ il)Lts quest inn ahL1ut the Cit: of Centennial. ,-\s I nm a r.:sid..::nt ot' the
Cit: of Centennial. do I not l ~ill under their di strict :-ind are the: not al read: rnlkcting these fre:->
'ia propen: taws. sa les ta:\i.:s or SL1me other ta:-;·_i Pka:-.c \\ rit..: back claril~\ ing that I am not a
resident or r ittkton or L·.ngle\\Ol)d
I hank : nu. J /.
/l ,
I
!'.c;'-t:·c,I RcTfL'-c'fll i11-.:. '-c L'lnll<~-,.ffc rL'J t!1.-.>L~h l ·~nibnd"°: I,. .L'il '''rl R~-t· .. r:h . lri-.1 Br n•<"I f>c.1L·1. \kp 1f>cr 11'.f< \\!PC
1 ... ·,l nh..11" \.1 · i"·r R.:rn: ... t:tl tlJ \r.'. C 1mhnJ.;r ln\1..~··.rc:11: R...'.'<.i l'J rdl \J \ '"I '. Ir·<. . ..; R.:.::..• <L:1c.! l11 H_.,i1h.T! \d ~ ..... \11
( 'l:l'hnih!. l\. 1)1._·--h ~ h n:llh i;il c;n11 :r J ft' ~11 :1 :1!ll li ;dt·.: ...,
I I 20 ~O I I
fohn Hock
\!gr O f -\Jm ini-,tr~H i urh l-:ng lc\\\)(1-J l "t iliti6
1(1(1 (1 l-n~k\\1)PJ Park,,a>
1-.ngk\\O(lJ_ CO 81Jl l11
\Ir. Boch :
.\ltacheJ i.;; <l wp: PhP t rr ktlL'r Jated ](I 17
-\,,..;I rl'C ,\11 I r:iiii rh -: fuJI (1'11111111~ ()!' 1hi-; s~·n ;l"-' !(1r 1!1 1? l'·-·ri·J -.! c1id ... ·d :-:1.1m 1.: !i:P•.' in the '.'llnlfllc?!" t)f
2011 (lf"l)ll!ld Juh nr <;O nr 2ri1 I. Pkas\.' \Hi ll' lllC hack ()fl tht'Sl' \\\{l i..;suc-;:
I. I hclie\·e :nu an: tr:ing lt1hill111L' 1;1r a rcrin -.J ending ~on1c time..· in the -.;ummer nf2Ul.2.
Pkasc detail \\hat period I pn.:\ itiusl: paid and \\h3t the current periud end ,fate j,. If it is
St>me timL' in 21)12 then uh\ iou:'l: I'll pa: at the end nf the peridd. nN in ad\ anc<..'.
' Pkasc d.:wil \\hat thi~ ~L'r\ ice i~ ll.1r. \\ h: rm n.~quircd to ra: and \\ h: the bill appears tt)
ha\c .iurnpcd appr(l .,i11wtL·I: 20°c .. I pa: lkmcr \\':ncr & .\!lied \\aqe ft1r ''atcr &
saniution pid up.'" I dL) rwt u11Jcr-;1and \\hJt thi-; is for. 1\dc..litiorrnll:. I li\l' in the City
oi" Centennial and am o;urc rm ra: ing them \\hatc\cr·s requircJ pk:.ise includ..:
1.'xrlanntion on that ttHl .
lfomk \OU.
I , '
.lac!--A . fkrb,.111
M O I S. S1 ... ·cle Street
Centennial. CO 8012 1
l -8
MEMORANDUM
To: Stu Fonda. Utilities Direct or ,.-,
/
\
r -,
Frnm: John Bock . Ltilities Manager of Administr atinn \,
fJatc : September 26. 20 l ~
Subject: Adrnnced Billing for Sanitary Sewer Ser\ ice
The City of Englewolld began the practice of billing in advance for sanitary sewer sel\.'icc in the early
I 950's when the sewer system was first establi hcd . Then; is no one left who is aware of the discussion
at the time. The Ltilitics Department ha s, in the past, lo0ked at the possibility of switching to billing in
arrears but the changes to the billing system. business practices and the effect it would haw on the cash
flow make it impractical. It is anticipated that significant rate increases would be needed to make up for
the lost revenue .
When a home or business is connected to Englewood's sewer system. or a sanitation district tributary to
Englewood's sewer system, the applicant agrees to Englc....,·uod's rules and regulations. The contin ued
use by a residence or business of Englewood's se\vcr system is implied consent of Englewood's rules
and regulations as set for in the following State of Colorado Revised statute:
C.R .5 . 31-35-706. Continuing annual charges: The rates and charges so established shall be
annual cha rges and shall be continuing annual charges from year to year unti l such ordinance is
amended or repealed. The use of said sewerage system on 01 after the passage of said ordinance
shall be concius1ve evidence of the assent of the owner of the property to the provisions of sard
ordmance and of the acceptance of su ch service on the conditions and terms imposed thereby not
1n conflict with this part 7 .
fhL· Cit> Pr Fngk\\1111d 1'\ .rnarl' ufthl' L'\er in(reJsing n1..;t uf ,Jnitar) '>l'\\agL' treatment and offer-. our
-.·u-.tomer:-a numhcr 1-1h\ays to -.prcc1d uut p.iy.111i:nl of till' annual hill tl\l'r a number nf 1111>nths . A
1..·u ... toml'r can l'\ en u.;i: thi: D.:part mcnl·-. Pnlin1..' p.1ymenr ,y,tcm tu nwkc mPnthly pay.menh . ·1 he
l'Lhtnrncr ,1i l1uld cnntnct the l "tilitie:--Dcp ;n1mcnt 111 di..;cuo.;s thc-;c 11ptin1h . If <lllY wai\·er uf lat e kc-. 1-. l(l
he malk. it should he appr11\ l'd b~ the \\'att:r and Se\\'l'r f3pard \Ir . Derh:. cnuld make an appeal IP th.:
rfo.ird at thi:ir 111c1..·ting 1)11Cktnhcr9. 2012 . lfhc ,,i..,hc..; L11 d11 ..;n. he can l·all C:1th~· Burr age at 3(J3-'7<i2-
2h3h tn he pL1ccd 1m thL' agcnd :1.
\1r. Derby is currently a year behind on paying the sewage treatment charges because. to pay for the
charges in arrears. he is paying last year's hill this year and not paying the new hill . This results in late
charges on each year's hill. Both the Colorado State Re\ ised Statutes (C.R.S. 31-35-708) and the
tng kwuo<l ,\fonicipal Code ( 12 -2-3G) allmv and require the addition of late foes and the eventual
cc:rti fication of past due charges to the County as a ta.x lien. the charges to be added to the property
taxes . Past due charges arc ccrtitied to Arapahoe County on October 31 '1 of each year.
2 -9
c T y 0 F ENGLEWOOD
MEMORANDUM
TO: Water and Sewer Board Members
FROM: Tom Brennan, Director of Utilities-;--'..:£,
DATE: September 2, 2015
RE: Solar Electric Array on the North Reservoir of the Allen Water Treatment Plant
Razor Sharp Solar submitted a proposal for a 25 year lease agreement to install solar panels on the
North Reservoir . The City would be compensated for the use of the facility. This installation would be
the first of its kind in the Colorado . Recognizing the importance of renewable energy staff is seeking
your input on moving forward with this proposal.
Staff has evaluated this proposal and has identified the following :
Pros : The plant would operate partially or completely on renewable energy, evaporative losses would be
reduce, and algae growth would be reduced .
Cons: Would be first of its k i nd in Colorado, 25 year lease is very long, Sta t e Dam Engineer would have to
approve all facilities located on the dam, company personnel would have unlimited access to the
reservoir , this facility is a drinking water source, possibility of light reflection on neighboring homes ,
neighborhood acceptance .
Recogn izing the identified issues staff is recommending to wait unti l such a facility is operating in
Colorado. Razor Sharp Solar has 3 pending projects in State . Allow i ng these fac i lities to come online
would allow us to complete more exact evaluation.
3-1
MEl\'I O RANDUl\I
TO: Tom Brennan , Director of Utilities
FR0\1: Dugan Comer, Deputy City Attorney~
DATE: August 28. 2015
REGARDING: Razor Sharp Solar Proposal
Razor Sharp is a solar panel company that is proposing to install solar panels for the
generation of solar electric power. The panels would be located at the Allen
Water Filtration Plant's water impoundment facility, and would be used to generate electricity
for use by the Plant in its operations. The panels would float atop the water in the
impoundment facility. Since this is only a proposal the following issues need to be
addressed.
• It is recommended that the proposal be submitted to the Water and Sewer Board for their
recommendations and approval. Mr. Sharp should be present to answer any questions or
concerns that the Board has.
• If the Board recommends that the proposal be forwarded to City Council for their review,
again it should be done at either a Study Session or regular meeting, and again Mr. Sharp
should be in attendance to answer any questions.
• If Council decides that the proposal should move forward, it is recommended that other
jurisdictions who have installed these types of solar arrays be contacted for their input as
to how well the system works in their applications.
• Based on the proposal and answers to Jason Clark's email by Mr. Sharp other issues have
been identified. The twenty-five year lease period, the fact that there would be work
done on the impoundment dam, continuing access to the water supply by non-employees
of the City, neighborhood impacts, cost to the City, if any, and any subsequent TABOR
issues, warranties, indemnification, insurance costs, ownership. Therefore, it is
recommended that if approval is given to move forward with the proposal , that the parties
use the City's standard Contract for Services along with the attached Scope of Work .
Attachment
CC: Mike Flaherty
Mike Hogan
Alicia Stutz
3 -2
Tom Brennan
From: Jason Clar k
Sent:
To:
Wednesday, A ugust 26 , 2015 10 :58 A M
Tom Brennan
Subject:
_'la.son Cforf;.
Cty o+ Engl~:wo::d
303-752-2t50 ( . .;\Len Plant)
303-783-6825 (Office)
.Jc!ark(?e;'1glev-1oodgov.org
FW : So lar programs
From: Walter M . Sharp, RSS [mailto :walter@razorsharpsolar.com]
Sent: Wednesday, August 26, 2015 10 :56 AM
To: Jason Clark
Cc: Walter M. Sharp, RSS
Subject: RE: Solar programs
Please see below for answers to your inquiry.
-----Original Message-----
From: "Jason Clark" <jclark@enqlewoodqov.org>
Sent: Wednesday, August 26, 2015 10:04am
To: "Walter M. Sharp , ASS " <walter@razorsharpsolar.com>
Subject: RE : Solar programs
Wa lter,
Thanks for the i nfo that you prov i ded . My Di rector has a few more questions that he would l i ke some information on .
1. What is the proposed size of the array? Partia!!y dependent on host location annual usage (wi!I have more specifics
once we receive the CEUD report(s) from Xcel)
The conductor size of the d istribufon and transmissio1 l !nes at the garden !o cations determine5 in pa rt the amount of
power Xcel will al iow us to inject at any given point in the grid.
I n general 2 .5 to 5 1\cres of water surface, comprising 3,703-7,406 photovoltaic (PV) pa nels, floats, a central inverter
mounted on lan d, an d the balance of system components.
W ithi n the So la r Rewards Commun ity Program the host typically uses up to 40°,-S of the total capacity.
The bu il ding blocks are lMW p, typ ical iy 2~v1Wp per site
;\ lMWp ls!and pro d uces approximate ly 1,475 fvlWh annua:ly
Conce ivably at the Allen Water Filtration Plant reservoir the majority of the water surface area could be co vered, thus
reducing an even greater amount of evaporation.
1 ~ -3
2 . \'\/hat is the si ze and number of assoc i ated fac il ities to the Exc e l's grid?
Meeting with Xcel th i s afternoon to confam two systems be i ng inst a lle d, on2 in Jdferson and a second i n />,rao::ihoe
cou nty fo r a totai caoacity o f 1-2 MWp per sit e . Also looking into a third in Douglas county.
3 . Can you prov ide an est i mate on return to the City of Englewood for the lease?
;\s an eiectric energy consumer we typically see a 10-20% sa 'Jin gs through gc:rden par~ic i µation .
In 2dd i tic1 , w2ter and ia;1d le ases to the host can be fat rate . 2 percentage of product on. o~ a-:;y cG rrbina tio n thfreof,
ck:oenc:L"g on the Cty o• Engit'w ood 's µrefe~ences.
4. Do the pan els re fl ect t he sun? (G lare off of the so lar panels) Ideally no , as any reflec t ed light is Ugh: not avai la ble t o
generate eie.ctr ic ity. The panei ti it is 12 degrees. min i m izing refle ct ion. The pane ls sit very cicse to the -..vater sJrface (a
foot or t wo).
Ctv rn' Engiewo'.)d
303-762-2.650 (,~1~::-n ~'"'l.::.:r=t)
303-7.33··6325 (Ctfflc ·~~)
Jclark@eng lewoodgov.org
From: Walter M. Sharp, RSS [ma i lto :walter@razorsharpsolar.com]
Sent: Monday, August 24, 2015 10:44 AM
To: Jason Clark
Cc: Walter M . Sharp, RSS
Subject: RE: Solar programs
Thank you very much Mr. Clark for your excellent service.
Please see attached brief overview of the services provided with and through Razor Sharp Solar for the benefit of the City
of Englewood.
The sample location is the Allen Water Filtration Plant.
However any location within City of Englewood ownership and/or control could be viable locations.
Next step is to submit CEUDs (see attached) for each meter/location to determine suitability and eligibility.
Please return the completed CEUD form(s) via email to walter@razorsharpsolar.com .
Once we have evaluated your electric usage profile(s), I will submit, for the City of Englewood's consideration, a detailed
report with the expected production and related savings associated w ith add ing a renewable electric generation resource
to the electric portfolio.
With deep appreciation,
Walter
Walter M. Sharp
direct:303-762-0950
SkypelD wsharp57
Razor Sharp Solar, The world's best and brightest independent solar electric power company.
(http://www.razorsharpsolar.com)
2 3-4
Memorandum of Interest to City of Englewood
Subject: Solar Electric Power Facility
Location : Allen Water Filtration Plant, 1500 W Layton St.
Razor Sharp Solar wishes to present the following for the consideration of the City of Englewood .
Razor Sharp Solar finances, designs , installs, maintains, and operates solar electric power generation
facil ities utilizing photovoltaic (PV) and other renewable resources . Our principal customers are water
and sanitation districts and other ta x exempt authorities, as well as the citizens of the communities they
serve .
Key ingredients :
• Primary method of mounting/racking : floating PV 'Islands' on inland lakes and reservoirs
o Alternate methods include; ground mount, roof mount, and parking lot/garage canopies
• Capital costs to construct: 100% provided by Razor Sharp Solar
• Operating and maintenance costs : 100% provided by Razor Sharp Solar
• Access to host location: annual renewable 25 year license and lease agreement with an option
to extend 25 years . Flat fee per acre per year, a percentage of electricity produced, and/or any
combination thereof.
• Tariff Options for connecting to the Xcel Energy electric grid:
o Solar Rewards Community Service (community resource, lMWp+ capacity)
o On-site PV, with or without net metering (exclusive use, 500kWp capacity)
• Electric rates: typically 10-20% less than Xcel Energy non -renewable energy rates.
o Xcel Bill credit : flat rate per kilowatt hour (kWh) of electricity produced by the facility .
o Razor Sharp Solar payment: typically 10-20% less than the Xcel Bill credit per kWh.
• Eligibility process:
o Analysis of Xcel CEUD (Customer Energy Usage Data) report(s)
o Written proposal that outlines all terms and conditions based on the CUED report(s)
Razor Sharp Solar, LLC, PO Box 95 Littleton CO 80160, Walter M . Sharp,
303-762-0950, walter@razorsharpsolar.com
3-5
City of En g lewood . 1500 \\'. Layton Ave. Arapahoe County. Allen Water Filtration Plant
Contac t : W a lt e r 1\1. Sharp. Razor Sharp Solar. LL C. 3 0 3 -76 2 -09 5 0 . waltc r(~1 \razor s harp so lar.c o m , P O Bo x 9 5 Li ttl e to n (.'() 80 I 60
Consent to Disclose Utility Customer Data
Please provide the following infonnation.
All requested information must be provided for the consent to be valid.
TO BE COMPLETED BY RECIPIENT OF CUSTOMER DATA:
Authorized Recipient of Customer Data ("Company"):
Company Name (including Trade Name, if appl ica b l e)_R_a_z_or_S_h_a_._rp_S_o_la_r~, L_L_C __________ _
Physical Address: 5995 S. Sycamore SL , Unit 206, Littleton CO 80120
Mailing Address : PO Bo x 95 , Littleton CO 80160
Phone: 303-762-0950 Email : wa lter@razorsharpsolar .com ---------------------
Company business structure (see below) Colorado Limited Liability Company
Name & Title of Customer Data Custodian: Walter M. Sharp , President ----------------------
Mai Ii n g Address: PO Box 95 , Littleton CO 80120
Phone: 303-762-0950 Email : walter@razorsharpsolar.com ---------------------
Name of Company's Colorado agent for service of process: Wafter M. Sharp ----------------
Mai Ii n g Address : PO Box 95, Littleton CO 80160
Phone: 303-762-0950 Email : walter@razorsharpsolar.com ---------------------
Provide to the utility service provider and the customer prior to disclosure the following documents and
information :
• A statement describing Company's business structure (corporation, limited liability company, partnership,
sole proprietorship , etc.)
• If Company is a corporation : the name of the state in which Company is incorporated ; the location of its
principal office, if any, in Colorado; the names of its directors and officers; and a certified copy of its
certificate of good standing authorizing it to do business in Colorado , certified within 6 months prior to the
submission of this Consent Form
• If Company is a limited liability company: the name of. the state in which Company is organized; the
complete mailing address and physical address of its principal office; the name of its managers ; and a
certified copy of its certificate of good standing authorizing it to do business in Colorado, certified within
6 months prior to the submission of this Consent Form
• If Company is a partnership: the names, titles, and addresses of all general and limited partners ; and a
copy of the partnership agreement establishing the partnership and all subsequent amendments
Data To Be Released and Description of Use (Please be specific and fill in all blanks):
Instructions : Company should describe the customer data to be provided in a detailed and clear enough
manner to inform the customer and the utility of (1) the specific types of data requested , and (2) the purposes
for which the data will be used . (Example-We seek monthly electricity usage data for the household , in order
to show the net gain in efficiency resulting from our energy efficiency upgrades, and we will use this data ,
aggregated with other customers, to display the results in print and television marketing .")
Company's description, in detail, of the specific type of customer data requested : Monthly electric usage data
in 15 minute segments including the cost per per kilowatt hour (kWh) for the account number(s) listed below.
Plus ongoing 15 minute increment usage and cost per kWh reported monthly .
Page 1 of3
-------~-----
3-7
Company's business purpose(s) for, and uses of, customer data:-----------------
Data is being used to evaluate customer suitability for sit e situated and/or community solar garden participation .
Ongoing data is being used for performance eva lua ti on purposes to aid in determ in ing customer's benefits as a
participant in one or more solar electric power generation program(s)
Date(s) of d isclosure (to/from): Most recent twelve months from the date this request is received and
processed by Xcel Ene rgy.
This Consent to Disclose Uti li ty Customer Data will be effective until terminated by the customer shown below.
The customer must notify the utility service provider in writing of the customer's desire to terminate the consent
for release of customer data.
TO BE COMPLETED BY CUSTOMER:
I agree that I am the customer of record for my utility account. I understand that I have an expectation of privacy
in my customer data except if disclosure is required by law as provided in 4 C. C.R 723-3 Section 3026(b)
(available at the Colorado Public Utilities Commission 's website) or if I authorize its disclosure.
I agree to allow my utility seNice provider ("Utility") to release to Company the types of energy usage data
described above for the purpose(s) described above. I understand and agree that such data may reveal
information about the way I use energy at my premises. If my electric meter is one that is capable of measuring
my energy usage in intervals of an hour or less, such data can be used to gain personal infonnation, such as
what appliances I use and when I use them as well as when I am at home and when I am away.
I understand that once customer data has been provided to Company, Utility will have no control over and no
responsibility for the Company's use of the data . The Utility shall not be responsible for monitoring or taking any
steps to ensure that Company to whom the data is disclosed is maintaining the confidentiality of the data or
using the data as intended by customer.
If I refuse to agree to these terms of use consenting to release the data to Company, my utility services will not
be affected.
I may tetminate my consent to the release of additional data by the Utility to Company at any time by sending a
written request with my name and service address to Utility at the mailing and/or electronic mail address listed
below.
By my signature, I affirm that I am customer of record and that everything in this document is true and correct.
The undersigned and the Company agree that the Company may make agreements with me by electronic
means. I agree that this consent, whether in paper or electronic form, has the same legal effect and is authentic
and valid . Furthermore, if signing electronically , I agree to receiving infonmation and other communications
relating to my consent in electronic form . By applying a signature below, I agree to the above tenms and
conditions governing my consent.
Customer Account Number Service Address
Signature of Customer of Record Printed Name Date Signed
Page 2 of3
3-8
.. ..
TO BE COMPLETED BY RECIPIENT OF CUSTOMER DATA:
You have the option to receive a copy of this document in paper or other nonelectronic form .
To obtain a paper copy of this electronic record, contact Razor Sharp Solar, LLC [INSERT
COMPANY NAME] at PO Box 95, Littleton CO 80160 [INSERT
APPROPRIATE CONTACT INFORMATION].
You can terminate your consent electronically or through nonelectron ic means.
To terminate your consent you may submit a written request to : Publ ic Svc Co of CO dba Xcel Ene rgy [INSERT
UTILITY NAME] at address as listed on http ://www .xcelenergy.com [INSERT
APPROPRIATE CONTACT INFORMATION].
You may also submit a written request electronically to Public Svc Co of CO dba Xcel Energy [INSERT
UTILITY NAME] at http:f/www .xcelenergy.com [INSERT
APPROPRIATE WEB OR EMAIL INFORMATION].
In order to view this Agreement and receive electronic communications from
Razor Sharp Solar, LLC [INSERT COMPANY NAME],
you must have a valid email address and a computer equipped as described below.
If your e-mail address changes, you will need to update it.
Hardware/Software*:
Workstation : Must be able to run Adobe Acrobat Reader.
Windows®: Intel® Pentium® II 450MHz, AMO Athlon ™ 600MHz or faster processor (or equivalent), 128MB of
RAM
Macintosh : PowerPC® G3 SOOMHz or faster processor, Intel Core™ Duo 1.33GHz or faster processor, 128MB
of RAM
Internet connection : recommend broadband
Screen size : recommend minimum resolution 1024x768
Web browser: supports Flash Player and 128-bit encryption· (e.g . Internet Explorer 6+, Firefox 1.5+, Safari,
Google Chrome)
Adobe Acrobat Reader: recommend v7+ (download at http://get.adobe.com/reader/)
If you have a printer, you may also print a copy of this Agreement by simply selecting print from the file menu .
By electronically signing this document, you confirm that you have computer hardware and software that
meets the requirements above.
Page 3 of3
3 -CJ
Tom Brennan
From : Jaso n Clar k
Sent:
To:
Wed nesday , Septembe r 02 , 2015 9:38 AM
Tom Brenn an
Subject: Fw d : So lar p rog ram s
--------Original message --------
From: Jason Clark <jclark@englewoodgo\·.org>
Date: 0812612015 10:58 A'.\1 (G \1T-0 7:00J
T o : Tom Brenna n <tbrennan@e nglcwoodgo\·.org>
Subject: FW: Solar programs
From : Wa lter M . Sharp , RSS [mailto :walter@razorsharpso lar.com]
Sent: Wednesday, August 26 , 2015 10 :56 AM
To: Jason Clark
Cc: Walt er M . Sharp, RSS
Subject: RE : Solar programs
P lease see below for answers to yo ur inqu i ry.
-----Original Message-----
F rom: "Jason C lark " <j c lark @eng lewoodgov .o rg>
Sent: Wednesday, A ugust 26 , 2015 10 :04am
T o: "Wa lter M. Sharp , RSS " <walter @ razors harps o la r.c om>
Subject: RE : Sol ar program s
Thanks f or he i nfo that \'OLi p r ov ided. My Di r ec t or has a f ew more ques t io ns that he woCJ!d iik e som e informa t ion o n.
1
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Jclark@eng lewoodgov.org
From: Wa lter M . Sharp, RSS [ma il to:wa lter@razorsharpso lar.com]
Sent: Monday, August 24, 2015 10 :44 AM
To : Jason Clark
Cc : Walter M . Sharp, RSS
Subject: RE : So lar programs
Thank you v ery much Mr. C lark for your exce ll ent serv ice.
P le ase see attached br ief overv iew of the serv ic es provided with and through Raz or S harp Solar for t he benef it of the C ity
of Eng lewood.
The samp le location is the Al len Wate r Fil trat ion P lant .
However any location within C ity of E ng lewood ownersh ip and /or control cou ld be v iab le locations.
Next step is to subm it CEUDs (see attached ) for each meter/lo catio n to determ ine su itabil ity and eli gib ility.
P lease return the comp leted C E UD form(s) via email to wa lter@razorsharpsolar.com.
2
-.. I I
Completing it is the f irst step to determine the level of eligibilty for sola r electric programs within the Xce l Energy
territories.
Please call me with any questions and or comments you may have .
With deep appreciat ion and grat itude,
Wa lter
Wa lter M. S harp
303.762 .095 0
T he World 's Be st & Brightest Independent Sol ar Elec t r ic Power Company
Fu ll ID Theft R estoration Svcs .
T his ema il has been scanned for ema il related threats and delivered safely by Mimecast.
F or more information please vis it ntr::!.•::;,.-,•:,.n:!iecast.c:o-.
This email has been scanned for email related threats and delivered safely by Mimecast.
For more information please visit http://www.m imecast.com
4
~ -} 3
Date
October 5, 2015
INITIATED BY
Utilities Department
PREVIOUS COUNCIL ACTION
None.
RECOMMENDED ACTION
COUNCIL COMMUNICATION
Agenda Item Subject
Grant of Temporary
Construction Easement for
The Falls Event Center at
Mclellan Reservoir
STAFF SOURCE
Stewart H. Fonda , Director of Utilities
The Englewood Water and Sewer Board , at their September 9, 2015 meeting , recommended
Council approval of the Grant of Temporary Construction Easement for The Falls Event
Center located at 8199 South park Court.
BACKGROUND, ANALYSIS , AND ALTERNATIVES IDENTIFIED
The Falls Event Center submitted a Grant of Temporary Construction Easement for building a
retaining wall next to their parking lot adjacent to the Mclellan Reservoir land.
This easement is necessary for construction and equipment to excavate and build the
retaining wall to allow parking on the north side of their building. The area will be re-seeded to
return it to the original grassland type xeriscape and will not compromise Englewood 's property
rights or easements in any manner.
The Falls Event Center is located at 8199 Southpark Court , northeast of the Mclellan
Reservoir property .
FINANCIAL IMPACT
None.
LIST OF ATIACHMENTS
Bill for Ordinance
Grant of Temporary Construction Easement
'-[ -1
GRANT OF TEMPORARY CONSTRUCTION EASEMENT
THIS EASEMENT AGREEMENT is made this .:3 day of .S~-f ~ ("" boL-,
2015, between the CITY OF ENGLEWOOD, (hereinafter referred to as "the City") and the
MURRAY & STAFFORD INC (Licensee), whose address is 5120 Osage Street -Suite #100 ,
Denver, CO 80221 the owners of Part of Lots 1 & 2 of Southpark Subdivision , Filing# 5,
Arapahoe Cowity, Colorado.
WHEREAS, the Licensee owns certain property adjacent to the Mclellan Reservoir; and
WHEREAS, Licensee desires to make certain improvements in the area relating to its
property and the City agrees to give Licensee a Temporary Construction Easement for said
improvements .
WITNESS, the City, without any warranty of its title or interest whatsoever, hereby grants the
owners the use of the property, hereinafter described, the City now owns to make Improvements:
1. Remove 195 LF of existing fence (as shown on plan in blue).
2. Provide install and maintain 225 LF of8'-0" high temporary construction fence and silt
fence .
3. Excavate dirt.
4. Construct retaining wall .
5. Back fill dirt.
6. Remove temporary construction fence and silt fence .
7. Re-install fence and return it to its original condition.
8. Hydro seed described construction area (if needed).
NOW THEREFORE, it is agreed between the City and Licensee that the Licensee shall
be granted a construction easement for property described in Exhibit A to make Improvements.
This Agreement shall tenninate upon completion of said Improvements and approval by
the City of Englewood.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals of the date
first above written.
CITY OF ENGLEWOOD, COLORADO
By:~~~~~~~~~~~~~-
Thomas J. Brennan, Director of Utilities
-1-
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OWNERS:
MURRAY & ST AFFORD INC .
By: lib,~~ d ())~/
) STATE OF COLORADO
CO~OF hrrtJ e'/&
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.C:::: The foregoing inst ent was acktJol'ledgt;d before me this _5 day of
-4ff ~ ,2015, by 'k~/rt' /-t. &Ja e/C/ as
1 <20 of Murray & Staff or Inc.
WITNESS my hand and seal.
My Commission expires: J-//If
JQANNE R PFLAEGING
Notary Public
State of Colorado
Notary ID 19954012606
My Commission Expires August 11, 2019
-2-
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1. Remove 195 LF of existing fence (as shown on plan in
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6. Remove temporary construction fence and silt fence
7. Re -install fence and return it to its original condition
8. Hydro seed disturbed construction area (if needed)
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'j-25 :c
Sunday, October 25,
Sunday, November -1, and
Sunday, November 8
10 am to 2 pm at
Mounta in States Wood Recycle
2300 W. Radcliff Avenue
For deta ils, vis~ Keep Englewood
Beautiful 's web page s at www.
englewoodgov .org/KEB or call
303-762-2345.
Free Workshops
for first-time homebuyers
Wednes~ay, September 2
5:30 -9:30 pm
Wednesday, November 4
5:30 -9:30 pm
Malley Center
3380 S. Lincoln St. (Peak Classroom )
Register on line at the Colorado Housing
Assistance Corporation's website
(www.chaconline.org) or call 303-572-9445,
ext. 3 and leave your name and numbe r.
For general information on the class, call
Englewood's Community Development
Department at 303-762-2347.
The Englewood Citizen newslette r is
pub li shed every other month by the City of
Eng lewood to provide residents and bus i-
nesses wit h news and info rmation about
the City. If you have questions or com-
ments, please call the City Manager's Office
at 303-762-2316 . Th is newsletter is ava il -
able in alternative format upon request .
Webs ite: www.englewoodgov.org
Ema il: info@englewoodgov.org
Englewood Public Library Events
Talk It Up!
Thursday, September 17, from
6 -7:30 pm in the Library
(Stop b y when you can .)
Get a sneak peek at the most
anticipated new books for fall.
\\1hether you are looking for book
club ideas or just wondering
what to r ea d next, we've got you
covered. We will also be giving
away advance copies of upcoming
books for you to take home.
Color Your World with
Chemis try!
Saturday, Oc tober 17, from
1 -4 pm in the Children's Library
Celebrate National Chemistry
Week and join us for exp eriments
in color and fun. No registration
required. Recommended for
school-age children.
It 's a Mystery!
Friday, October 30, at 6 pm
Hampden Hall (2 nd floor
Englewood Civic Center)
Doors open at 5:30 pm for light
refreshments.
Join u s to hear a panel of m ys tery
authors share ideas, creative
writing tips, and highlights
from their best-selling titles .
Authors Mark Stevens, Manual
Ramos, Christine Goff, and Mario
Acevedo will be part of a panel
discussion you won 't want to
miss! Books \Vill be available for
purchase.
The Lib rary is Open 7 Days a Week!
Monday -Thursday: 10 am -8:30 pm
Fr iday & Saturday: 10 am -5 pm and Sunday: 1 -5 pm
Englewood Public Library • 1000 Eng lewood Parkway
www .e nglewoodgov.org/library • 303-762-2560
Do you know where (or what) your curb
stop va Ive is?
Every home in Englewood has a
valve on the water service line.
The valve is located near the front
property line or sidewalk vvhere
the wa ter service line comes from
the Citv's >vater main.
That valve, commonly
referred to as a "curb stop," ··
is the property of the
homemvner, but the City
of Englewood 's Utilities
crews need to be able to
access it in the event of an
emergency.
The City of Englewood Municipal
Code requires the property mvner
to make sure the valve is easily
accessible and that the valve
works properly.
To find your curb valve, look for
a round metal va l ve cover about
four inches in diameter
with a lock-down nut in
it. That is vour valve box
cover. The valve itself is
about fi ve feet down.
To find out if the valve
is accessible, or if you
cannot locate it call the
Utilities Department at
303-762-2633 and the department
will send a technician to locate it
and m ake sure it is accessible.
~~
Curb Stoy .'Agreement ~ ~
I, __________________ the owner of the property located
at--------------------' understand and agree that:
1. In the City of Englewood (City), the curb valve and the curb valve box are owned
by the property owner , not the City . (12-1-1)
2 . "Every owner of property using water shall prov ide a curb valve on the service
pipe outside of his/her premises protected by a valve box , by means of which the
water may be turned on or off from the premises by any employee of the City ,
and shall maintain th e same in good working order ...... The valve box shall be so
maintained that at all tim es it wi ll be conveniently accessible in good order for
turning water on and off with the cover at the level of the adjacent ground ." (12-
1 B-6).
3 . I understand that m y curb va lve at my property may not have been operated for a
very long period of time , and the co ndition and workability of the valve are not
known .
4. I understand that when an attem pt is made to operate a valve that has not been
operated for a long period of time , it ma y work , it may be "frozen " in place , or it
may break under the torque of trying to turn it.
5 . I understand that should the valve prove inoperable or break , as the property
owner it is my responsibility to hire a private plumber to fix the valve at my own
expense .
NEVERTHELESS : I hereby give the City of Englewood permission to operate the curb
valve at my property.
Date: -----------
City Representat ive : ________________ _
S-2
• ii ,.
CITY 0 F ENGLEWOOD
MEMORANDU.\1
TO: Englewood City Council
FROM:
~w
Clyde Wiggins, Chairman of the Englewood Water & Sewer Boa rd
RE: Kells Waggoner 's remaining Water Board term
DATE: August 21, 2015
The Water & Sewer Board is recommending that Water Board alternate, John Moore, fill
Kells Waggoner's Yacatecl permanent positi o n until it expires on February l, 2019.
G, -I
1000 Engle\\ ood Park\\ a\ Engle\\ ood, Colorad o 80 11 0 Ph o ne 303-762 -2633