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HomeMy WebLinkAbout2016-04-12 WSB AGENDA!1i Enyglewood 1000 Englewood Pkwy Community Development Conference Room Englewood , CO 80110 1. Call to Order 2. Roll Call 3 . Approval of Minutes AGENDA Water and Sewer Board Meeting Tuesday, April 12 , 2016 •5:00 p.m. a . Minutes of the February 9, 2016 Water & Sewer Board Meeting b. Phone vote of February 23 , 2016 4. Public Forum a. City Ditch Fencing Request 5. New Business a. Lead Contamination 6. Old Business a . Utilities Department Mission Statement 7 . Staff's Choice a. Other 8. Adjournment Please note : If you have a disability and need auxiliary aids or services, please notify the City of Englewood at 303-762-2370 at least 48 hours in advance of when the services are needed. Thank you. WATER & SEWER BOARD MINUTES FEBRUARY 9, 2016 Present: Moore, Lay, Habenicht, Oakley, Gillit, Jefferson, Yates, Wiggins, Roth Absent : Oakley, Burns Also present : Tom Brennan , Di rector of Utilities The meeting was called to order at 5:05 p.m . 1. MINUTES OF THE NOVEMBER 10, 2015 MEETING . The Board received the M i nutes of the November 10, 2015 Water & Sewer Board Meeting. Motion : To approve the November 10, 2016 Water & Sewer Board Minutes. Moved : Lay Seconded: Habenicht Ayes : All Absent: Oakely, Burn s Motion carried . 2. DRAGON'S DEN -WATER LINE REPAIR -900 E. JEFFERSON AVE . The Board received a letter from Robert Pratt of the Sanctuary Christian Fellowship regarding the $3,712 .69 invoice that was sent for the water line repair to the Dragon's Den building at the corner of Clarkson and US 285. The Board also received an article from a Channel 4 interview dated November 2, 2016 featuring a representative from the church . They are requesting that the City waive the cost to shut off the water at the corp stop, splitting the cost of the invoice and a payment schedule over 37 months. The Board also rece ived a memo from Tom Brennan, Director of Utilities discussing the background and resolution of t he Dragon's Den service line leak, which was the responsibility of the property owner. Mr. Brennan recommended accepting a payment plan to cover the cost of the work performed by the City. Tom discussed the existing wa t er service line replacement program with the Board . Motion : Ayes: Nays: Absent: Motion carried . To deny Sanctuary Christian Fellowship's request for waiving fees or reimbursement of expenses for their water service line leak, but to accept a payment plan of $100 per month until the amount due for the City's repairs is paid. Moore, Lay, Habenicht, Gillit, Roth, Yates, Wiggins Jefferson Burns , Oakley 3. 7203 S. OLIVE WAY-TED TORMEY-REIMBURSE LATE FEE. The Board received a letter from Ted Tormey of 7203 S. Olive Way in Centennial, Colorado. Copies of bi l ls and final notices were also included. Mr. Tormey discovered that he had not paid h is 2013 or 2014 sewer bills, and had been added on to his property taxes . Mr. Tormey is asking that $166 .91 2015 in late fees be reimbursed. Motion: Moore, Lay , Habenicht, Gillit, Jefferson, Roth, Yates, Wiggins Ayes : All Nays : None Absent : Oakley, Burns Motion carried. 4 . ENGLEWOOD RESIDENTIAL FIRE SPRINKLER SYSTEMS Cherry Hills Village requ i res a residential fire sprinkler system in new construction over 2,500 sq . ft . With this requ i rement, a larger domestic water service connection may be necessary to meet the municipal code . Cherry Hills Village Sanitation district's existing policy is to waive the add itional sewage tap charges for the purpose of increasing the water tap for a fire sprinkler system . The Board also received a memo dated January 25, 2016 from Tom Brennan, Director of Utilities, recommending that the City waive the additional sewer connection fee attributable to a larger water service line to accommodate a fire sprinkler system. It was noted that this would also apply to Englewood residents if it becomes code. The Board concurred that extra fees should not be charged to accommodate fire protection. Motion : Moved: Ayes: Nays: Absent : Motion carried. To approve waiving additional sewer connection fees to upgrade a water service line to accommodate a fire sprinkler system . Lay Seconded: Gil lit Moore, Lay , Habenicht, Gillit, Jefferson, Roth, Yates, Wiggins None Oakley, Burns 5. SERVICE LINE REPLACEMENT POLICY . The Board received a memo from Tom Brennan dated January 27 , 2016 regarding a service line replacement policy . Utilities staff proposes no changes to the current Service Line Replacement Policy and will continue to replace all residential only service lines. Motion: To continue the existing policy of replacing all residential only service lines. Ayes : Moore, Lay, Habenicht, Gillit, Jefferson, Roth, Yates, Wiggins Nays: None Absent : Oakley, Burns Motion carried. 6. WATER & SEWER BOARD MISSION STATEMENT . Tom Brennan, Director of Utilities proposed the following mission statement : "The City of Englewood Wate r and Sewer Board supports the Utilities Department's commitment to provide the citizens of Englewood with an adequate supply of high quality water, and rel iable distribution and collection systems. The Board is responsible for providing guidance, approving administrative policies and addressing citizen's concerns and issues . The nine membe r board is made up of six volunteer Englewood citizens and three City council appointees. Board members may serve three, six-year terms ." The Board noted that they would like an additional phrase to the proposed mission stating that the Utilities Depa rtment, "provides water service at the lowest possible cost while protecting Englewood's water rights ." Tom noted that Englewood spent $750,000 last year to protect from losing Englewood's water rights. A case involving the Upper Pierre Water Rights was reviewed . The Board will review the amended mission statement at the next meeting. Mr. Gillit excused himself at 5:45 p.m. 7. TELEWORKS The Tele-Works system is used when customers pay their bills using a credit or debit card on-line under the www.eng!ewoodutilities .org site or using Englewood's automated telephone system . The attached i nvoice from Teleworks, a Paymentus Company, will pay the license fee for using their software to interact with Englewood's CIS Infinity billing system. Tom noted that the dollar amount makes it necessary to be submitted to Council. Motion: To recommend Council approval of the Tele-Works invoice in the amount of $55,729.00. Moved: Yates Seconded : Habenicht Ayes : Moore, Lay, Habenicht, Gillit, Jefferson, Roth, Yates, Wiggins Nays: None Absent : Oakley, Burns Motion carried. 8. RITE-AID Tom Brennan, Director of Utilities, reviewed the progress of a construction project for Rite-Aid . The site is at 285 and Clarkson Street, which is the old Bailey's and Plaza de Medico locations . Owners will be moving the lot lines , and the proposed project will require moving the City Ditch . Vacation of Right-of-Way, granting a New Right-of-Way, and Grant of Temporary Construction License Agreement documents will be forthcoming for Water Board approval. When the documents are approved by the City Attorney and signed by the property owners, be i ng a future multi-development site consisting of Rite-Aid and Centrepointe Senior Living, time will be of the essence and a phone vote may be required . The meeting adjourned at 6:05 p.m . The next meeting will be held Tuesday, March 8, 2016 at 5:00 p.m . in the Community Development Conference Room . Respectfully subm itted, Cathy Burrage Recording Secretary ..... WATER AND SEWER BOARD PHONE VOTE February 23, 2016 A phone vote was conducted for the members of the Englewood Water and Sewer Board for the February 9, 2016 Water Board meeting. The Board also received a Council Communication for reconfiguring the City Ditch across 707 E. Jefferson Ave. to accommodate the future Rite-Aid site. I. MINUTES OF THE FEBRUARY 9, 2016 WATER & SEWER BOARD MEETING. Motion: Moved: Ayes: Members not reached: Nays: Motion carried. To approve the February 9, 2016 Water and Sewer Board Minutes. Habenicht Seconded: Moore Moore, Lay, Habenicht, OakJey, Gillit, Jefferson, Yates, Wiggins, Roth None None 2. RITE-AID -707 E. JEFFERSON A VE., EXCHANGE OF ROW, GRANT OF ROW AND GRANT OF TEMPORARY CONSTRUCTION LICENSE. KRF 965 LLC purchased the former Baily's property located al 285 and Clarkson St. They are proposing to build a Rite-Aid store and reconfiguring the property for the most advantageous use of the site. KRF 965 submitted a request to exchange the existing 25 • wide City Ditch right-of-way and will be establishing a new 25' wide City Ditch right-of- way to connect the replaced piping to the existing ditch. The Grant of Temporary Construction License to KRF 965 LLC wilJ allow construction during the right-of-way exchange. Motion: Moved: Ayes: Nays: Motion carried. To recommend Council approval of the Grant of Right-of-Way, Grant of Temporary Construction License and Exchange of Right- of-Way Agreement requested by KRF 965, LLC for construction of the Rite-Aid building at 707 E. Jefferson Ave. Habenicht Seconded: Moore All None The next meeting will be held March 9, 2016 at 5:00 p.m. in the Community Development Conference Room. Respectfully submitted , Cathy Burrage Recording Secretary Englewood Water & Sewer Board c T y 0 F ENGLEWOOD MEMORANDUM TO: Water and Sewer Board FROM : Tom Brennan, Director of Utilities DATE : April 4, 2016 RE: City Ditch Request The owner of 780 W Oxford Ave is requesting that the City fence the City Ditch Right of Way along his east property line. The request is driven by trespassing and dog feces issues . The following is our current policy regarding allowed usage of the City Dit ch Right of Way by the adjoining property owners . I am requesting your consideration and approval of this policy. Whether the ditch is open or piped the City does not fence it with the exception of street crossing within the City only limits. At street crossings we i nstall fence with a gate for access parallel to the street for the entire width of the ditch Right of Way . Where the ditch crosses through property we allow the property owners to utilize the Right of Way for lawn, gardens, and parking. We do not allow structures or trees to be within the Right of Way. Where there are adjoining property owners, they must all agree to the use. The financial impact if we were to insta l l and maintain fencing along the ditch within the City only fencing one side would be approximately $24.00 to $34.00/ft. There is approximately 6 miles of ditch within the City. 1000 Englewood Parkway Englewood, Colorado 80110 Phone 303-762-2635 www.englewoodgov.org c T y 0 F ENGLEWOOD MEMORANDUM TO: Water and Sewer Board Members FROM: Tom Brennan, Director of Utilities DATE: April 1, 2016 RE : Lead Contaminat ion With lead contamination in drinking water across the nation being in the news I thought it would be appropriate to provide you with the following information about our drinking water. In order to be in compliance with both Sta t e and Federal regulations, the professional licensed operators at the Allen Water Treatment Plant perform daily water sample collections from the combined raw water sources, the plant, and distribution system. These daily sample tests w i ll provide the operator with an understanding of how t hey will approach the daily operation of treating water for consumption by the public. Daily operational testing is one of the very important tasks the operator must perform in order to safely protect the public from bacteria and hazardous byproducts of the treatment process. The byproducts from certain chemicals used for treating water can react making the water either acidic or basic . A numeric scale used to specify the acidity or basicity is the pH scale. A pH of 7 is neutral, a pH less than 7 is acid ic, and a pH greater than 7 is basic. Acidic water will react wi th the pipes and plumbing hardware causing corrosion which can release lead into the water. A basic wa ter will deposit a scale that coats the pipes and p lu mbing hardware effectively sealing the lead in. Unlike Fl i nt, Michigan, where corrosion caused the leeching of lead from the pipes, our operators adjust the pH so that the water is building a scale and not co r roding the pipes and plumbing hardware . The State requires the City to test 30 sites in the system every 3 years . The State and EPA have determined that a system has exceeded the lead standard when more than 10% of samples taken show lead levels above 0.015 mg/I. It's called an action level because, at that level, water systems are r equired to take action to reduce contamination . The Allen Water Treatment Plant has never violated the lead standard . Attached are the last 2 testing cycles. 1000 Englewood Parkway Englewood, Colorado 80110 Phone 303-762-2635 www.englewoodgov.org 90TH PERCENTILE DETERMINATION FOR 2014 .. CITY OF ENGLEWOOD PWSID: CO.Q..103045 ADDRESS (SAMPlH>I LEAD mg/I ADDRESS ISAMNlll) Copper mg/I 4490 S SHERMAN STREET 1 ISDL 3886 S DELAWARE STREET 33 BDL 47215 CLAY STREET 3 BDL 4425 S FOX STREET 52 BDL 4691 S MARIPOSA STREET 11 BDL 2340 S ZUNI STREET 19 BDL 4560 S ELATI STREET 12 ISDL 4400 S ELATI STREET 44 0.0048 4505 S PENNSYLVANIA STREET 13 BDL 3626 S BANNOCK STREET 38 0.0058 3028 S FOX STREET 14 BDL 3588 S BANNOCK STREET 49 0.0072 3121 S DOWNING STREET 16 BDL 3936 S DELAWARE STREET 42 0.0082 2340 S ZUNI STREET 19 BDL 4560 S ELA Tl STREET 12 0.0087 4741 S CLAY STREET 21 BDL 4490 S SHERMAN STREET 1 0.0093 4785 SLOGAN STREET 23 BDL 4287 S CLARKSON STREET 51 0.0098 3035 S EMERSON WAY 26 BDL 3050 S EMERSON WAY 27 0.0110 3050 S EMERSON WAY 27 BDL 4505 S PENNSYLVANIA STREET 13 0.0130 3355 S PENNSYLVANIA STREET 28 BDL 4785 S LOGAN STREET 23 0.0130 3886 5 DELAWARE STREET 33 BDL 2267 W VASSAR AVENUE 24 0.0140 3715 S BANNOCK STREET 35 BDL 4691 S MARIPOSA STREET 11 0.0150 4202 5 GRANT STREET 40 BDL 3121 S DOWNING STREET 16 0.0160 3936 S DELAWARE STREET 42 l!IDL 4720 S DECATUR STREET 20 0.0160 4400 S ELATI STREET 44 BDL 3035 S EMERSON WAY 26 0.0180 4565 S WASHINGTON STREET 47 ISDL 4301 S BANNOCK STREET 39 0.0200 4425 S FOX STREET 52 BDL 3355 S PENNSYLVANIA STREET 28 0.0210 3919 S DELAWARE STREET 55 BDL 21 0.0290 2267 WVASSAR AVENUE 24 0.0010 4272 S GALAPAGO STREET 45 0.0390 4272 S GALAPAGO STREET 45 0.0011 3 0.0430 3588 S BANNOCK STREET 49 0.0012 34 0.0490 3626 S BANNOCK STREET 38 0.0016 14 0.0560 4287 S CLARKSON STREET 51 0.0021 3919 S DELAWARE STREET SS 0.1100 3045 S ACOMA STREET 34 0.0052 3715 S BANNOCK STREET 35 0.5800 BOL • Below Detectable Level -90TH PERCENTILE 90th Percentile Determination for 2011 City Of Englewood PWSID: C00103045 ~ Address (sample 1. D.) Lead Address (sample I. D.) mnA 3750 S LINCOLN 4 BDL ~ 3028 S EMERSON ; 4400S ELATI 5 BDL 3050 S EMERSON 1125 E EASTMAN 8 BDL 1 4560 S ELATI 4065 S BANNOCK 13 BDL ' 4400 S ELATI 4202 S GRANT 14 BDL 2267 WV ASSAR 4490 S SHERMAN 15 BDL I 3034 S EMERSON I 3050 S EMERSON 23 BDL , 2340 S ZUN I 3355 S PENNSYLVANIA 25 BDL 3041 S EMERSON 2267 W VASSAR 28 BDL 4210 S LIPAN 2340 SZUNI 29 BDL 3750 S LINCOLN 4272 S GALAPAGO 3 0.001 3626 S BANNOCK I 4560 S ELATI 6 0.001 4272 S GALAPAGO 3715 S BANNOCK 10 0.001 4301 S BAN NOCK 3028 S EMERSON 20 0.001 4202SGRANT 3034 S EMERSON 21 0.001 4065 S BANNOCK 3041 S EMERSON 22 0.001 , 4448 S DELAWARE 4448 S DELAWARE 27 0.001 4825 S GALAPAGO 3764 S BANNOCK 11 0.0011 3764 S BANNOCK 4210 S LIPAN 30 0.0012 3020 S EMERSON 4691 S MARIPOSA 1 0.0017 4490 S SHERMAN 4825 S GALAPAGO 2 0.002 ~ 1125 E EASTMAN 4301 S BANNOCK 7 0.002 3355 S PENNSYLVANIA 4046 S BANNOCK 12 0.0021 4785 SLOGAN 3331 S PENNSYLVANIA 24 0.0023 4287 S CLARKSON 3626 S BANNOCK 9 0.0028 4691 S MARIPOSA 4785S LOGAN 16 0.0036 3715 S BANNOCK 9§7~&KS0li "' lll!Jll!O!OOSl l -ISOl\Si.W~Jm.;JiGN 2735SACOMA 26 0.0085 3331 S PENNSYLVANIA ' 3020 S EMERSON 19 0.014 2735 SACOMA 4501 S WASHINGTON 17 0.015 4046 S BANNOCK 20 23 6 5 28 21 29 22 30 4 9 3 7 14 13 27 2 11 19 15 8 25 16 18 1 10 24 26 12 BDL = Below Detectable Level 90th Percentile Copper mall 0.004 0.0081 0.0083 0.0088 0.0089 0.0097 0.0099 0.01 0.01 0.012 0.012 0.014 0.015 0.015 0.016 0.017 0.018 0.024 0.025 0.027 0.029 0.033 0.039 0.044 0.05 0.094 2• 0.14 0.410 0.51 .. c T y 0 F ENGLEWOOD MEMORANDUM TO: Water and Sewer Board Members FROM : Tom Brennan, Director of Utilities DATE : March 2, 2016 RE : Water and Sewer Board Mission Statement Pursuant to Council Request 16 -018 the Utilities Department staff is submitting the following mission statement for your review and comment : The City of Englewood Water and Sewer Board supports the Utilities Department's commitment to aggressively protect our existing water ri ghts to provide the citizens of Englewood with an adequate supply of high quality water and a reliab le distribution and collection systems at the lowest possible costs . The Board is responsible for prov iding guidance, approving administrative policies, and addressing citizen's concerns and issues . The nine mem ber Board is made up of six volunteer Englewood citizens and three City Council appointees. Board members may serve three six year terms. 1000 Englewood Parkway Englewood, Colorado 80110 Phone 303-762-2635 www.englewoodgov.org