HomeMy WebLinkAbout2017-01-10 WSB AGENDA• Enyglewood
1000 Englewood Pkwy -Community
Development Conf. Rm .
AGENDA
Englewood , CO 80 1 10
Water and Sewer Board Meeting
Tuesday , January 10, 2017 + 5 :00 PM
1. Call to Order
2. Approval of Minutes
a. M inutes of November 8 , 2016 Meeting and Phone Vote dated November 10 , 2016.
Water & Sewer Board 1 1-8-1 6
3. Public Forum
a . Charles Nichols -2808 E . Weaver Pl. -Request for Sewer Bill Reduction
4 . New Bus iness
a . Acoma Lofts -Request for Exception to Cross Adjoining Property with Water Service
Line -3449 S . B roadway
Acoma Lofts Grant of W ater Service Line Easement
b . Advanced Utility Systems Annual Maintenance Billing
Advanced Utility Sys. Annu al Maint. Biiling
5. Old Business
a .
6 . Staffs Choice
7 . Adjournment
Please note: If you have a disabi lity an d need auxi li ary aids or se rvices , p lease no tify the City of Englewood (303 -
762 -2405) at least 48 ho urs in advance of whe n services are needed.
Page 1 of 16
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1. CALL TO ORDER
ENGLEWOOD WATER & SEWER BOARD
Regular Meeting
November 8, 2016
The regular meeting of the Englewood Water and Sewer Board was called to order at 5:00 p .m.
on Tuesday, November 8, 2016 at 1000 Englewood Parkway, Englewood, CO 80110 by
Chairman Clyde Wiggins.
f]
2. ROLL CALL
Members present :
Members absent :
Also present:
iG! ~
3. MINUTES
Burns, Jefferson, Wiggins, Oakley, Roth, Habenicht, Gil lit, Yates, Moore
None
Tom Brennan, Director of Utilities
The Board received a copy of the July 12, 2016 Water Board Minutes.
Motion:
Moved:
Ayes:
Motion carried .
•IG'I.' = . . JC:@
4. PUBLIC FORUM
None.
To approve the July 12, 2016 Water and Sewer Board Minutes.
Burns Seconded: Roth
Page 2 of 16
e
5. NEW BUSINESS
a. 2100 W. LITILETON BLVD. -CITY DITCH -PUBLIC SERVICE ELECTRICAL CONDUIT
Public Service Company has requested a Grant of Temporary Construction Easement and a City
Ditch Crossing License Agreement to install a buried electrical line encased in a conduit for The
Grove at Littleton . It is located on the southeast corner of W. Littleton Blvd . and S. Bemis St .
Englewood's City Ditch right-of-way runs through a portion of the property, requiring license
agreements for crossing the City Ditch with a buried electrical line. The electrical conduit will be
buried 30" deep and run to a transformer located next to the building.
Motion:
Moved:
Ayes:
Motion carried.
e
To recommend Council approval of the City Ditch Grant of Temporary
Construction Easement and a City Ditch Crossing Agreement for the Public
Service Company of Colorado for an electrical conduit at 2100 W . Littleton Blvd.
Habenicht Seconded: Gil lit
All
b . RITE-AID VACATION OF EXISTING SEWER EASEMENT AND GRANT OF SEWER
EASEMENT.
KRF965 LLC purchased the former Baily's property located at 285 and Clarkson St . A Rite-Aid
store is being built and the existing 20' wide sewer easement was reconfigured for the most
advantageous use of the site. Council approved the original Exchange of ROW, Grant of ROW
and Grant of Temporary Construction License at their March 14, 2016 meeting. It was later
discovered that the 20' easement must be shifted 1.2' to the south to prevent it from being in
the building's foundation . Documents will be forthcoming and will be forwarded to Council,
once finalized and approved by the City Attorney's office.
Motion:
Moved:
Ayes:
Motion carried .
To recommend Council approval of the Vacation of Sewer Easement , Grant of
Sewer Easement Agreement and Grant of Temporary Construction Easement to
KRF-965 LLC for the Rite-Aid store located at 285 and S. Clarkson St.
Gil lit Seconded: Burns
All
Page 3 of 16
c. ALLEN PLANT ALULM RESIDUALS RISK ASSESSMENT
City Council requested a study be performed to access the potential risk of harm to plant
workers and adjacent neighbors from exposure to Technologically Enhanced Naturally Occurring
Radioactive Materials (TE NORM) in the water treatment residuals generated at the plant, and to
evaluate the Allen Water Treatment Plant's residuals management practices , from generation
through processing, storage and disposal.
Integral's proposal brings together a team of scientist and engineers from three companies ,
Integral Consulting Inc ., Dewberry Engineers Inc ., and Two Lines Inc . to perform a health risk
assessment, an evaluation of radionuclide health effects and an evaluation of the current
treatment process and alternative treatment processes. Integral Consulting's proposal for its
services is $111 ,675.00.
Wayne Oakley commented that he supports the study and likes that the processes are being
addressed. Don Roth believes that Integral Consulting will be a good team and he was
impressed with the Allen Water Fi lter Plant informational video . Steve Yates discussed how the
video can be used for recruiting.
Motion :
Moved:
Ayes:
Motion carried.
El
Recommend Council approval of the proposal from Integral Consulting, Inc . for
RFP-16-020, Risk Assessment for Allen Water Filter Treatment Plant Water
Treatment Residuals and Technologically Enhanced Naturally Occurring
Radioactive Materials (TENORMs) Management in the amount of $111,675 .00.
Burns Seconded: Roth
All
6. STAFF'S CHOICE
a. MEMO DATED OCTOBER 31, 2016 FROM COLORADO WATER TRUST.
The Board received a memo thanking Englewood for their participation in the Colorado Water
Trust's Flowing Waters Partnership.
Page 4of16
7 . ADJOURNMENT.
The meeting adjourned at 5:23 p.m.
The next Water and Sewer Board meeting will be Tuesday , January 10, 2016 at 5 :00 p .m . in the
Community Development Con fe rence Ro om.
Sincerely,
Cathy Burrage
Re co rd i ng Secretary
Englewood Water and Sewer Board
Page 5 of 16
WATER AND SEWER BOARD
PHONE VOTE
November 10, 2016
A phone vote was conducted for the members of the Englewood Water and Sewer
Board for the November 8, 2016 Water Board meeting.
1. MINUTES OF THE MAY, 2016 WATER & SEWER BOARD MEETING.
Motion :
Moved :
Ayes:
Members not reached:
Nays :
Motion carried.
To approve the May 8, 2016 Water and Sewer
Board Minutes .
Habenicht Seconded : Roth
Moore, Habenicht, Oakley , Gillit, Jefferson,
Wiggins, Roth
Yates
None
The next meeting will be held January 10, 2016 at 5 :00 p .m. in the Community
Development Conference Room .
Respectfully submitted,
Cathy Burrage
Recording Secretary
Englewood Water & Sewer Board
Page 6of16
Page 7 of 16
December 29, 2016
City of Englewood Water & Sewer Board
.A.ttn: Tom Brennan, Director of Utilities
i ODO Englewood Parkway
Englewood, Colorado 80110
RE: Request for Exception to Cross Adjoining Property with Water Service Line
To the City of Englewood Water & Sewer Board,
Our firm, the managing general partner of Broadway Lofts, LLLP, is requesting an exception to
the Englewood Municipal Code (EMC) section 12-1B-7(A) requirements that prohibit water
ser,1ice lines from crossing separate adjoining properties. The request is to cross our privately
owned Broadway Lofts , LLLP property (Broadway and Acoma Lofts development project) at
3450 S. Acoma S!. with a water service line to serve the City of Englewood publicly owned
property at 3449 S. Broadway (the Paseo).
In 2009, the City of Englewood owned property at 3449 S. Broadway (the Paseo) was
redesigned and rebuilt to create the public space that exists today. When the Paseo was rebuilt,
it's irrigation system was tied into the existing water service line that served the Parks
Department maintained green space across the alley and to the west of the Paseo. More
specifically, the irrigation system for the Paseo and green space to the west shared water from
the same tap and water service line that was fed from a S. Acoma St. main.
In July of this year, the City of Englewood and Englewood Urban Renewal Authority sold
property to Broadway Lofts, LLLP for the development of the Broadway and Acoma Lofts
project. The property that was sold for the Broadway and Acoma Lofts project included the
public green space previously maintained by Parks, as well as the associated tap and water
se;vice line from S. Acoma St. that served the Paseo. In order to restore and maintain water
service to the Paseo's irrigation system, Broadway Lofts, LLLP is willing to grant an easement
through cur property to the City, and to install a new tap and watei service line for the Paseo
within that easement.
In order for a new water service line to cross the Broadway Lofts, LLLP property and provide
irrigation to the Paseo, an exception to the requirements of EMC section 12-1B-7(A) is required .
Exceptions to these requirements may be granted by the City Mana ger or designee with the
concurrence of the Water and Sewer Board. A draft of the propos ed water service line
easement and associated legal description exhibits are attached for your reference. If the
exception is granted by the Water and Sewer Board, the water seNice line easement will then
be forwarded to City Council for acceptance by ordinance.
Page 8of16
We look forward to the development of the Broadway and Acoma Lofts project, and to restoring
the water service to the Paseo. Please let me know if you have any questions.
Sincerely,
Josh Russell
Manager
Broadway Lofts GP, LLC. managing member of
Broadway Lofts, LLLP
Page 9of16
GRANT OF WAJER SERVICE_!,,!NE EASEMENT
THIS GRANT of a Water Service Line Easement ("this Grant") is made this __ day of
, :w bv the BROADWAY LOFTS, LLLP, ("Grantor''), whose address
f~"'ii40south Del;,~~;~ Str~ Suite i 04, Denver, CO 80223, to the ClTY OF ENGLEWOOD,
COLOR.A. DO (''Grantee" or "City"), whose address is l 000 Englewood Parkway, Englewood,
Colorado 801 I 0.
The Par1ies covenant and agree as follows:
l.
2.
3.
A ....
s.
6.
7 .
Easement .P..rnr:iertv. The "Easement Property" shall mean the real property ioc:ated in
the City of Englewood, County of Arapahoe, State of Colorado, more particularly
described in Exhibit A, attached hereto consisting of2 pages.
~onsiderntion. As consideration for this Grunt, Grantee shall pay lo Granter the sum
of Ten Dollars($ l 0.00) and other good and valuable consideration paid by Grantee,
receipt of which is hereby acknowledged by Grantor.
h!.rant of Water S!;![Yice Line Easerni::.llL Grnntor hereby grants to City, its successors
and assigns, a perpetual easement (the Easement) over, under, across and throllgh the
easement properry for the pu rpose of constructing, operating, mnintaining, repairing,
replacing, removing and enlarging those structures or impro\•ernents of Grantee that
Grantee finds necessary or desirnble for a wnter service line including related
equipment and appurienances.
Ac;.s;_g:ss . Grantee shall have the perpetual, nonexclusive right lo ingress and egress
in, to, over, through and across the Easement for any purpose necessary or desirable
for the full enjoyment of the rights granted lO Grantee under this Grant.
Restoration. Grantee agrees that after the construction, maintenance, repair,
replacement, or enlargement of any of the water service lines and appurtenances,
Grantee shall restore the surface of the Easement as nearly as reasonably possible to
the grnde and condiiion it was in immediately prior to said construction,
maintenance, repair, replacement, or enlargement, except as may he necessary to
accommodate the water service iines and appurtenances.
No il11Qrovements . Grantor covenants and agrees not to construct, erect, place or
plan any "improvements,'' as hereinafter defined, en the Easement without obtaining
the prior written consent of Grantee. "Improvements" shall mean any structure, or
building, other than landscaping, grnss, concrete, or asphalt paving and fencing .
Grnntee sha!! have the right to remove, without any liability to Grantor, any
improvements constructed, erected, placed or planted on the Easement without
Grantee's imving obtained the prior written consent of Grantor.
Subiace!)J and Lateral Supp.Q.!1· Grantor covenants and agrees that Grantee shall
have the right of subjacent und lateral support on the Easement to the extent
necessary for the full rights granted to Grantee under this Grant.
Page 10 of 16
8. Riehts of Grantor. Grantor reserves the full right to the undisturbed ownership, use
and occupancy of the Easement insofar as said ownership, use, and occupancy is
consistent with and does not impair the rights granted to Grantee in this Grant.
9. Abandonment. ln the event that Grantee shall abandon the rights granted to it under
this Grant , all rights, title und interest hereunderofGrantee shall cease :ind
terminate, and Gran tor shn!I hold Easement property, free from the rights of Grnntec
so abandoned and shall mvn all materials and structures of Grantee so abandoned,
provided that Grnntee shall have a rcaso1rnble period of time after said abandonment
in which to remove any or all \Vater Service Lines and iippmienances from the
Easeme11t. In the event that Easement is abandoned by Grantee, Granter shall have
the right, at its sole option, to require Grantee to remove or neutrnlize any
improvements constructed in the Easement by Grantee .
JO . .)Vi!mmty of Title. Granter w<1rrants :ind represents that Grnnlor is the foe simple
m1 ner of the Easement property; that Grnntor has full r[ght, title and iiuthorily to
muke this grant and that this Grant is effective to grant and convey to Grantee the
casement. Grnntor further covenants and agrees lo indemnify , defend and hold
Grantee harm less from and against any adverse claim to the title of the Easement
property by all and every person or persons lawfully claiming or to claim the \\hole
or any part thereof.
11 . Bind in~ Effect. This Grant shall extend to and be binding upon the heirs, personal
representatives, successors and assignees of the respective parties hereto. The terms,
covenants, agreements and conditions in this Grant shall be construed as covenants
running with the land.
lN WITNESS WHEREOF, the parties hereto have executed this Grant Of Water
Service Line Easement the day and year first above written.
STATE OF
COUNTY Of
) SS.
)
GRANTOR:
BROADWAY LOFTS , LLLP .
By: _____ _
The foregoing instrument was ackno\\ !edged before me this ·'"-~···· day of
-----·--' :rn __ , by as ------·------'of
Broadway Lolls, LLLP.
,,,,,,,,,,,,,,,,,,v~·.,.-.,..,,.-~~---,.,.,.,.,,,..,.·.v.~ ·····•···················•--
Notary Public
My Commission expires : ____ _
1
Page 11 of 16
GRANTEE:
CITY OF ENGLEWOOD, COLORADO
By: ............................... .
ATTEST: Joe Mayor
--:'l tephanie Carlile, Acting City Clerk
3
Page 12of16
EXHIBIT A
A PARCEL OF LAND BEING A PORTim~ OF LOT 1, BROADWAY ANO ACOMA LOFTS SUBDIVISION AS
FILED IN THE ARAPAHOE COUNTY CLERK AND RECORDER'S OFFICE AT RECEPTION NO. 06083126;
SITUATED lN frlE SOUTHWEST QUARTER OF SECTION 34, TOWNSH IP 4 SOUiH, RANGE 58 WEST OF
THE S!XTH PRINClPAL MERID:AN, CITY OF ENGLEWOOD, COUNTY OF ARAPAHOE, STATE OF' COLORADO
MORE PARTICULARLY DESCR!SEO AS FOLLOWS:
COMMENCING AT TiiE NORTiiWEST CORNER CF SAID LOT 1; THENCE soo·oa'12·w. ALONG THE WEST
LINE OF SAiD LOT 1, A O:STANCE OF :Hi.99 FEET TO TrlE POINT OF BEGINNING; THENCE
S89'15'42"E A DISTANCE OF 78.02 FEET; iHENCE S44'14'51 "E A DISTANCE OF 29.73 FEET; THENCE
S00'02'J9"E A DISTANCE OF 25.87 FEET; 1HENCE S4Y~r8'02"E A DISTANCE OF 17.15 FEEi; THENCE
N90'00'00"E A DISTANCE OF 14.21 FEET TO A POINT ON THE EAST BOUNDARY OF SAID LOT 1;
THENCE S00'08'12"W, ALONG !HE EAST UNE OF SAID LOT t A DISTANCE OF 10.00 FEET; THENCE
s9o·oo'oo"w A DISTANCE OF 18.45 FEET; 1HENCE N43'48'02''W A DISTANCE OF 25.43 FEET; THENCE
N00'02'J9"W A DISTANCE OF 26.83 FEET; THENCE N44'14'51''W A DISTANCE OF 2i.52 FEET; THENCE
N89'15'42"W A DISTANCE OF 73.77 FEET TO A POINT ON THE WEST BOUNDARY Of SAID LOT 1;
THENCE N00'08'12"E, ALONG Tr!E wt:ST LINE OF SAID LOT 1, A DISTANCE OF 10.00 FEET TO THE
POINT OF BEGINNING;
SAID PARCEL CONTAINS 1,660 SQUARE FEET, 0.038 ACRES, MORE OR LESS.
TrllS LEGAL DESCRIPTION WAS PREPARED BY:
DON LAMBERT, PLS 30830
FOR ANO ON BEHALF OF Esi lond surveying, lie
SHEET 1 OF 2
Esi land
surveying, !le
............ .,
3531 S. Logan St. D-324
Englewood, CO 80113
Ph: 303-340-0113
P:\ESi PROJECTS \SROAO'llAY lOi'TS\QW-'.;\£51 WATER UNE £XHl8lT EROAfJ\'IAY lOfTS 121616.0W:. 12/16/2015 US ?!.I DATE 12/!8/15 PRO..ECT NO. 1!!-144
Page 13 of 16
N00'08'12"E
10,00
~
'N ..-
co
0
0
0 en
EXHIBIT A
POINT OF
CO hf.MEN CEMENT
NW COR. LOT 1
O'l
aJ
c--i ...;-
N
POINT OF
BEGL'\1N~G
LOT i
S89'15 142"E
78.02 S44'14'51"E
r29.73
N89'15'42"W
73.77 N44.14'51"W
21.52
LOT 1
N00'02'39"W
26,83
N43"48'02"W
25.43
sso·oo·oo"w
18.45
El.FlOJ.\Ifli\H ;\ 1 J.\N.O ~~\~0~\1)1.\
LrH~-rt} :5DflrJ]\H~]uN
REC. NO. 05083126
P: \ES! FROJ£CiS\SROADWAY LOfTS\O'ff,;\ESl WATER UNE O:H!!llT BROADWAY LOFTS 121C!G.O\ro 12/15j2016 4:37 PM
Sccle: 1" ~ 30'
~~·=™1.
,soo·o2'39"E
:zs.87
I
S43' 48'02"E
17.15
N90'00'00°E
14.21
SHEET 2 OF 2
Esi land
surveying1 !le
3531 S. Logan St. D-324
Englewood, CO 80 II 3
Ph: 303-340-0113
OA'IE 12/16/18 PRO.£CT NO. 1~1«
Page 14of16
' .
COUNCIL COMMUNICATION
Meeting Date: I Agenda Item: Subject:
February 5, 2017 Advanced Utility Systems
Annual Maintenance Billing
Initiated By: Staff Source:
Water & Sewer Board Tom Brennan, Director of Utilities
PREVIOUS COUNCIL ACTION
Councif approved, at their December 15, 2003 meeting a contract >vith Advanced Utility
Systems for a utility biHing system in the amount of $615,000. The recommendation was
initiated by the IT Department.
Counci l approved, at their December 7, 2015 meeting, the Advanced Utility systems annual
maintenance billing in the amount of $61,496.86.
Council approved, at their January 3, 2017 meeting, the Advanced Utility systems CIS Infinity
upgrade in the amount of $95,375.00.
RECOMMENDED ACTION
The Utilities Staff recommends Council approval, by motion, of the Advanced Utility Systems
annual maintenance billing in the amount of $64, 571.70.
BACKGROUND, ANALYSIS, ANO ALTERNATIVES IDENTIFIED
The Advanced Utility Systems billing is for an annual maintenance fee for the CIS (Customer
Information System) computer program system established in 2004. CIS produces and
maintains Englewood's data base for the water, sewer, storm and concrete billings. The
Englewood Water and Sewer Board, at their January 10, 2017 meeting, approved the Advanced
Utility Systems annual maintenance support for the time period from January 1, 2017 to
December 31, 2017.
FINANCIAL IMPACT
The $64,571. 70 billing is a contractual obligation under the C!S Agreement of 2003 and is a
budgeted item under the Water, Sewer and Storm Water Funds.
UST OF ATIACHMENTS
Advanced Utility Systems Invoice #MN00095183
Minutes of the January 10, 2017 meeting
!
'
Page 15 of 16
ADVA NCEDTM
U TIL ITY SYSTEMS
Remit To: N. Harris Computer Corporation
62133 Colleelbns Center Drive
Ch;cago, IL 60593-0621
Ship To
Er.~lewood . Cir; or
Don ln9le
Enwlewood Civic Centor
::.~.:.:,. ... :;·:_:;::· ···~ ·;··;,;;.~··
Er.;;lewood , CO so 11 O
USA
I ENG01A
CIS lnflr.ity Support
Salespt!'Scn 10
BIUtc
invoice
Date
Paga
Englewood. Cit; o!
Con Ingle
Englewood Civ-.e Ceo~r
·:;.;:.-.;::-:...·_:::::::;-.~"Y'°" .. '''~"
Englewood , CO 60110
USA
' I St-.;pptng M!t."lod
i ~OCAL OEL!VE!'!Y
I
MN0009!i183
101311.2016
1cf1
Uni\ Price
1 .00 .'-US· MAINTENANCE
1.00 NOTE Annual t .. '\aintenBnce Support for t.,t! peri~d of Jan. C"i , :Z017 to
Dee. 31 . 2()17
vs~.s1~.10
USS0 .00
Piea&! note th&t !he payment ts due on or ~efcre th~ maintenance pt!:.od 'tart date, iherefore:. please
allow at lea.st 10 bus?:r:ess days pf.o~ to the chi~ date to mai your payment
lnvete~ QU:eWcr.a? ?lease tail Shamn Baker at 61J .. 220.5511ext2031 O~ e-mail
SS•~•r2@M;r.s"""".P"lor.rom
Subtota!
Misc
T•x
F!'e~ht
Trad• C-i=unt
To'.al
USS54 ,S71.70
US$0.00
USS5'1,571.70
usso 00
ussn.oo
US$0 .CO
ussooo
USs.&4,571 .70
Page 16of16