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HomeMy WebLinkAbout1997-08-12 CGP MINUTESl ENGLEWOOD CLEAN, GREEN AND PROUD C01\11\1ISSION August 12, 1997 I. CALL TO ORDER. The regular meeting of the Clean, Green & Proud Commission was called to order at 7 :03 p.m. by Chairman Lange. Present: Dilatush, Hughes, Lange, Lerman, Lindsey, Looze, Roth, Stankorb, Stoner, VanDyke, Gillman Absent: Golombek, Huffaker, Soulliere, Karlquist (absent with notice) Hilaire, Vormittag (absent without notice) Also Present: Staff Advisor Langon Chairman Lange welcomed Abby Goldsmith, guest of Susan VanDyke. Ms. Goldsmith is in- terested in the CGP Commission. Her family runs Bullock Mortuary on East Hampden Ave- nue. II. APPROVAL OF MINUTES. July 8, 1997 Chairman Lange stated the Minutes of July 8, 1997 were to be considered for approval. VanDyke moved: Dilatush seconded: The Minutes of July 8, 1997 be approved as written. The motion carried. III. VOLUNTEER HOURS. Ms. Langon distributed new monthly volunteer hour report forms, and asked that members complete the reports for the month of July at this meeting. Ms. Langon stated that monthly reports will now be required to provide a more accurate record of volunteer hours for the KAB reports. She stated that she noticed during preparation of the 1997 KAB year-end report that hours may be lacking; previously, volunteer hours were reported every six months, and it is easy to forget the time spent on any specific project. IV. CHAIR'S CHOICE. Mr. Lange discussed changes that will be made to the agenda to help shorten the meetings. 1 Mr. Lange stated that a Code Enforcement Advisory Board is being formed, and distributed applications and a memorandum discussing the purpose of this board to the membership. Sev- eral members of the Commission indicated interest in serving on the Board. Mr. Lange ad- vised that all CGP members who are interested should complete the application and submit it to City Council, who will select the representatives to serve on the Board. Mr. Looze expressed his opinion that the CGP should select the two representatives to serve. Discussion ensued. Mr. Lange reminded all applicants the applications should be returned to the City Manager's Office no later than August 29th. A possible workshop/retreat was discussed. The 1995 retreat was reviewed. It is the consen- sus of the Commission that it is time for a long-range planning session with participation by the entire CGP membership. A suggested date of October 4th was considered. Mr. Stankorb indicated he will be out of town. Discussion ensued. Ms. Langon reported topics suggested by a facilitator include review of the mission statement, a clarification of roles and responsi- bilities, and review of existing programs. Ms. Langon suggested that an assessment of mem- ber's talents and resources might also be a topic for consideration. Ms. Lindsey offered a business card of a facilitator of a recent program that she attended. Mr. Lange stated that a "Tent Talk" is scheduled for the evening of August 14th in Cushing Park. Volunteers from CGP were requested to staff the CGP table. Ms. Lindsey and Mr. Looze volunteered to staff the "Tent Talk" gathering. V. UPDATES/ANNOUNCEMENTS. The new logo is completed; the camera-ready and digital logo can be used for future projects requiring the Commission's logo. This will save set-up fees of approximately $60 each time the logo is used. Ms. Langon announced that a compost-bin sale, sponsored by Denver Recycles, is scheduled for September 20th at Mile High Stadium, from 9 a.m. to 5 p.m. Five bin styles are available, starting price is $35.00. This is the first-time the sale is open to all metro area residents and not just City of Denver residents. [Secretary's note: the event is on September 13th.] Three Adopt-A-Street programs are up and going. The annual City parade is scheduled on November 1. The CGP consensus was to not partici- pate this year. Ms. VanDyke suggested that members attend to show their support. The Leaf and Tire Drop-off Program was brought up for discussion. The CGP participation days are October 18 and October 25. Littleton will cover the two weekends in November (1 51 and 8th). [Secretary's note: Littleton has also added November 15th to their schedule.] 2 Attendance criteria for members was considered. It was noted that Member Hilaire has had three unexcused and one excused absence in the past six months . Ms. Karlquist has had four excused absences in the last four months . The CGP directed staff to send letters requesting resignation from these two members. Both have exceeded the absences allowable under the adopted attendance policy . It was also noted that neither member has participated in any CGP event or subcommittee work since their appointment in February , 1997 . Ms. VanDyke offered catalogs for golf-style T-shirts with embro idered logo . A size sheet was circulated . Price is estimated at $30 each. Volunteers are needed for the Household Hazardous Waste program; this project is scheduled for September 13 and September 20. A sign-up sheet was circulated. Mercury collection has been added to the household hazardous materials this year; a representative from the State will be there to collect thermometers, thermostats, switches, relays, and free liquid mercury . This will be at minimal or no-cost to the CGP. A possible added program for 1998 consideration will be a "thermometer exchange " wherein a mercury thermometer may be exchanged for a digital thermometer at a cost of $3/household . The business cards for Commission members was discussed. These have not been completed. It was hoped to have a "hotline " phone number included on the cards, but that is not possible at this time. A new table-sized banner is ready, and a larger banner will be ready for use at the Household Hazardous Waste program in September. Also distributed was a membership roster updated to July, 1997, and a CGP activity location map. A Denver recycling guide and "Pollution Prevention In the Home" from the State Health Department were also distributed to the membership. [Secretary's note : These last two items were also sent to City Council Members .] VI. YEAR-END KAB REPORT. Ms. Langon distributed the 1997 KAB year-end report , and discussed several points including the need to increase educational program efforts. Volunteerism hours have increased , and me- dia placements have almost doubled from the previous year. The cost/benefit ratio is lower this year ($3 .36) compared to 1996 ($6.97) because of the $14,000 contribution from City Council. The majority of other figures were comparable to the 1996 figures. Ms . Langon noted that the 1996 figures are included on the report in parentheses . Vll. CALENDAR OF 1998 EVENTS. Mr. Lange reported on his collaboration with Ms. Langon to rough-out dates for the 1998 ac- tivities. It was necessary to do this now to assure inclusion of the dates/activities on the City 3 Calendar; due date for all activities to be included on this calendar is early September. Gener- ally, the scheduling is very similar to dates/times for 1997 activities. Members discussed the need to have a smaller version of the calendar for their own use. Ms. Lindsey suggested quarterly calendars be developed and sent to members with activities for that quarter listed. Ms. Langon suggested that the calendar could also be used to record the volunteer hours. VIII. TREASURY REPORT. Ms. Langon distributed the Budget overview to membership. The proposed 1998 budget to be presented to the City is for $40,600. Anticipated 1998 revenues are expected to be $27,100. The 1997 year end balance is expected to be approximately $14,500. Therefore, CGP will re- quest spending authority from the city of $40,600. However, no transfer of general funds to CGP is being requested since anticipated 1997 year end balance and 1998 revenues are ex- pected to cover 1998 CGP programs and activities. Ms. Langon reminded members that it is vital that CGP continue fundraising and co-payment collections to assure adequate funding for future programs. Discussion ensued, with Mr. Looze stating that CGP should request funding to build up the account. IX. EDUCATION SUBCOMMITTEE. There was no report from this subcommittee. X. MUNICIPAL SOLID WASTE SUBCOMMITTEE. Mr. Roth reported on the study session with City Council on August 11 lh. There was a posi- tive response from the City Council, and they directed the City Attorney to draft an ordinance requiring mandatory trash collection in the City of Englewood. Mr. Lange complimented Mr. Roth and members of the subcommittee for their work and ef- forts to reach this point. Mr. Roth stated that the subcommittee is making progress and mov- ing forward. It was pointed out that the single-most important issue regarding contract hauling involves public education. XI. PHOTOMETRIC INDEX SUBCOMMITTEE. Mr. Roth distributed a report on the photometric index. It was noted that the amount of litter is up compared to the base year of 1991 and also the last index done in 1996. Discussion en- sued; there is a need for litter awareness education of the general public. XII. SUBMISSION OF SUBCOMMITTEE MINUTES. Minutes from the Executive Committee were submitted. 4 XIII. COMMISSIONER'S CHOICE. Ms. Lindsey inquired about the notebooks some members had. Ms. Langon stated that she has developed the notebooks, and gave them to the three newest members at the recent orientation meeting. Notebooks will be prepared and distributed to all other members as they are com- pleted. Ms. Lindsey stated that she will arrange a meeting of the ad hoc materials review subcommit- tee. She is also working on a proposal, at the request of KAB, for a Reservation Beautification program. Ms. Lindsey reported that America Recycles Day is November 15. Mr. Looze expressed further concern and displeasure regarding the manner of choosing mem- bership for the Code Enforcement Advisory Board. Mr. Looze stated that the CGP's decision to allow the City Council to choose the representatives from the CGP removes the power from the Commission to make its own decisions. Looze moved: The CGP vote at this meeting, in-house, on two members to represent the CGP on the Code Enforcement Advisory Committee. There was no second to the motion; the motion was declared failed. Ms. Gillman inquired about the three-container recycling system, and how it works. Ms. VanDyke explained its function as a part of residential trash contracts. Mr. Roth stated that he has copies of Waste News if anyone is interested. Ms. Langon stated that she receives a variety of environmental literature, and will bring this to the meetings for interested members. XIV. ADJOURN. There was no further business to be brought before the Commission. Stoner moved: VanDyke seconded: The meeting be adjourned. The motion carried; the meeting adjourned at 8:35 p.m. Tricia Langon Neighborhood/Environmental Technician 5