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HomeMy WebLinkAbout1997-03-11 CGP MINUTES• • • CLEAN, GREEN AND PROUD COMMISSION March 11, 1997 I. CALL TO ORDER. The regular meeting of the Clean, Green and Proud Commission was called to order at 7:00 P.M., Chair Nabholz presiding. Present: Dilatush, Golombek, Huffaker, Karlquist, Lange, Lindsey, Looze, Roth, Soulliere, Stankorb, VanDyke, Vormittag, Nabholz. Gillmon arrived at 7:35pm Absent: Fudge , Hilaire, unexcused absence Menin-Giem , excused absence Staff: Graham and Langon II. PRESENTATION OF AWARD. Dan Jensen Chair Nabholz presented a plaque of appreciation to Dan Jensen, former member and past Chair of the Clean, Green and Proud Commission, for his years of devoted service to the Commission. Mr. Jensen stated that "it is important that we give back to the community", and that the "Clean, Green and Proud Commission is a terrific group." He thanked the members for the plaque of appreciation. ill. APPROVAL OF MINUTES. February 11, 1997 The Minutes of February 11, 1997 were considered for approval. Two corrections were noted on Page 2. Mr. Lange, not Ms. Lindsey, suggested Hawkquest for Earth Day festivities. Ms. Van Dyke clarified that any possible Waste Management withdrawal of in-kind Good Neighbor Days donations would be a result of company cutbacks and downsizing and not be related to solid waste contracting studies being conducted by Municipal Solid Waste subcommittee. Golombek moved: Roth seconded: The Minutes of February 11, 1997 be approved as amended. The motion carried . 1 IV. ADOPT-A-STREET SUBCOMMITTEE. Ms. Langon reported that Robin Grim, an intern working with staff on CGP programs, is re- searching past Adopt-A-Street activities, including identifying locations and participants. This program was started in 1991 or 1992, with 10 groups previously participating in this effort. Public Works Department will remove and replace the signs identifying the adopted street, and will supply trash bags and reflective vests , at their expense , to participants cleaning up the adopted area. Staff will be sending letters and brochures to schools , clubs , and businesses in- viting their participation in this program. The latest edition of the Englewood Citizen con- tained an article on this activity, and has generated several phone calls by interested parties. V. ALLEY CLEAN-UP SUBCOMMITTEE. 1. Mr. Vormittag suggested that this issue be tabled, and cited several reasons for this suggestion. Laidlaw Waste Systems, which had provided trucks and drivers for this activity, is downsiz- ing; there is no guarantee this support would be available to the CGP. Mr. Vormittag sug- gested that focus be redirected to contracting for solid waste disposal. A reply from Scott Thompson , Code Enforcement Field Supervisor, regarding code enforcement review of 1996 alley cleanup area was read into the record. VI. BAG-A-THON/EARTH DAY SUBCOMMITTEE. Mr. Lange reported program updates including providing donuts, coffee and juice to partici- pants , rather than serving a pancake breakfast. The date will be changed to April 26 (NOTE: Earth Day is April 22 00 each year) to coordinate activities with Denver. Ms. Nabholz reported Bishop Elementary School students are saving milk cartons to make bird feeders. Invitations to participate in this event will be sent to Bill Kuster of Channel 9; representatives of the Englewood Garden Center; and the Crettis to host their Saturday morning gardening show ra- dio broadcast. Other activities being explored in conjunction with the Bag-A-Thon/Earth Day include a dem- onstration by Hawkquest or the Raptor Education Foundation. The estimated cost for the Hawkquest demonstration (one to three hours, using three or four birds) ranges from $140 to $350; cost estimates for the Raptors Education Foundation (one bird , 2 hours) is $100. Hawkquest has requested permission to sell shirts during this activity. Discussion ensued on T-shirt sales as a fund-raiser. Ms. Nabholz proposed obtaining T-shirt costs from Human-i- Tees, an environmental fundraising company, and Morris T-shirt Company in Boulder. Both companies have T -shirts for fundraising activities. Boy Scouts , Girl Scouts, and other community groups will be contacted to participate in Earth Day. • • The CGP membership granted approval for Hawkquest to sell T-shirts during their demonstra-• tion on April 26th. 2 • • • Golombek moved: VanDyke seconded: The CGP shall allocate no more than $500 to purchase food and supplies for the Bag-A-Thon/Earth Day activities on April 26th. The motion carried. VII. EDUCATION SUBCOM1\1ITTEE. Mr. Dilatush and Ms. Lindsey reported on the activities of this subcommittee. Members of the CGP were requested to provide a one or two sentence statement reflecting their opinion of the purpose of the committee. Several possible educational routes were mentioned and dis- cussed, including the need to represent the CGP, and to provide educational service to the schools. The subcommittee requested direction froni. the Board. Mr. Graham reported the City is willing to host a Web Site for CGP educational programs. Mr. Roth inquired regard- ing audience base for environmental information and stated that the schools are the best target for educational programs. Ms. Nabholz, Ms. Menin-Giem and Mr. Dilatush attended Colorado Alliance of Environ- mental Education exposition on Saturday , March 8th and collected educational materials for the Commission. (Note: materials have been compiled into a notebook). Mr. Dilatush felt that teachers do not want more brochures. He suggested the Commission's role may be to provide a databased environmental information "clearing house" for teachers. Mr. Dilatush is willing to work on the database and present it to the school system. vm. GOLF TOURNAMENT SUBCOM1\1ITTEE. Mr. Golombek reported on a meeting held with Englewood Parks & Recreation personnel re- garding returning the 1977 tournament to Englewood. Parks and Recreation was able to meet all of the subcommittee's requirements except the Friday shotgun start. The 1997 tournament will be June 6th at Fox Hollow Golf Course, which can accommodate a Friday shotgun start. Mr. Golombek stated that volunteers for this subcommittee are needed -1 hour per week for the next few weeks -meetings to be at 2 PM , and he will notify the volunteers by telephone. CGP members volunteering to work on this project included Mr. Golombek, Mr. Lange, Mr. Looze, Ms. Nabholz, and Ms. VanDyke. Golombek moved: VanDyke seconded: The CGP be requested to provide $1,250 to cover cost of mailings and prizes for the annual golf tournament. Discussion of expenses for previous golf tournaments ensued . The motion carried. 3 ---------------------------~ IX. GOOD NEIGHBOR DAYS SUBCOlVThtITTEE. Ms. VanDyke provided a history of the Good Neighbor Days program; for the past six or seven years, Waste Management has donated $10,000 in tipping fees for residents taking ad- vantage of the program. Ms. VanDyke distributed an outline of the 1997 Good Neighbor Days. Ms. VanDyke noted that this project is very labor intensive; identifications need to be checked to assure that only one pick-up load per residence is allowed at the reduced rate; someone must request a $5 donation to help cover costs; and assistants will be needed to help unload vehicles. Ms. VanDyke encouraged every member of the CGP to volunteer for at least one day of the Good Neighbor Days. Hours are 8:00 A.M. to 2:00 P.M. It was also noted that for an added $5 per unit recycling fee, Waste Management will accept white goods (stoves, washers, dryers, dishwashers). Refrigerators will be accepted only if certified that the Freon has been legally removed. Fees received froi;n this project in 1997 will be used for GND activities in 1998. Preparation of a volunteer sheet was requested to be circulated at the April meeting. Mr. Di- latush stated he would volunteer for all three days. Staff noted that the article in the Englewood Citizen stressed one pick-up load per household during the course of this three day event. A poster with rules for this event will be made to post at the entrance to Waste Management on the days of the activity. Staff was authorized to • advertise the GND events on Channel 8 and in the Englewood Herald. Advertisement in the • Denver Post and Rocky Mountain News was not recommended. Vormittag moved: Golombek seconded: An ad be placed in the Englewood Herald for Good Neighbor Days ac- tivities, cost of said advertisement not to exceed $250. The motion carried. Mr. Huffaker will write a letter to the editor of the Englewood Herald regarding the GND, including program history and the $100,000 plus cost of the last spring cleanup program. The subcommittee will work out final details on the activities. X. MARKETING SUBCOMMITTEE. Opportunities for marketing the Clean, Green and Proud Commission were discussed. Earth Day presents a big opportunity to promote the activities and goals of the Commission. The Tent Talk meetings are another opportunity to make the public aware of the Commission, its goals and activities. Staff was asked to arrange for one tent for the July 4th Holiday activities to be used by the CGP. [Staff note: Tent is not available.] Staff was also asked to send a schedule of the Tent • Talk meetings to members with the minutes/agenda packets. There is a Tent Talk meeting schedule for Thursday, June 5th, at Miller Field. 4 • • • The July 4th activities were discussed in more depth. Sale of pop (in cans) as a fund-raiser was discussed, and volunteers were requested. Vormittag moved: Stankorb seconded: The motion carried. The CGP participate in the July 4th activities, and offer pop and ice cream for sale as a fund-raiser for the CGP programs. XI. MUNICIPAL SOLID WASTE SUBCOMMITTEE. Reservation of Conference Room A on the first Tuesqay of each month was discussed. Staff stated that Conference Room A has been reserved. Mr. Vormittag reported the survey questionnaire developed for mailing will not fit in utility bill envelopes after folding; an alternative plan needs to be developed. A copy of the ques- tionnaire was distributed to membership. The subcommittee will request approximately $150 for printing expenses for 2000 to 3000 copies of the questionnaire ; there will be mailing and return postage expenses to be fronted. Trash haulers will reimburse the Commission for mail- ing expenses. Approximately 500 questionnaires will be mailed to each of several (four to six) areas within the City. Discussion ensued regarding using Neighborhood Watch meetings to distribute the questionnaire. It was suggested that 6000 of the questionnaires be printed; there are 300 block captains with an estimated 20 homes per block. Vormittag moved: Golombek seconded: The Subcommittee ask that $600 be appropriated for survey expenses. The motion carried. Minutes of this subcommittee are being prepared by Mr. Huffaker. The first Tuesday in May will be scheduled to tabulate results of the survey. The postcard attention line must be modi- fied to reflect the Clean, Green and Proud Commission. XII. EXECUTIVE COMMITTEE. Mr. Lange discussed formation of an Executive Committee. He discussed its requirements for operation and the need for timely Commission operation decisions. He distributed a written proposal to the membership for changes to Executive Committee structure and regulations. Discussion ensued. Ms. Langon discussed options: accept the executive committee as con- tained in the By-laws of the Commission or amend the By-laws. Amendments could include changes in structure, purpose , or members. Notification of any proposed By-law amendments must be given to members one month prior to a vote on the amendment. The proposal, as pre- 5 sented by Mr. Lange , serves as written notice. [Staff note: notice mailed on March 9, 1997 • to absent members.] Further discussion and a vote will occur in April on adoption of new Ex- ecutive Committee By-Law language. Members agreed minutes of any the Executive Commit- tee meetings should be distributed to the entire membership at the next regular meeting; they may be sent with the agenda materials. Also to be discussed at the next meeting will be "open meetings". xm. SUBCOMMITTEE MINUTES. Minutes were received from the Municipal Solid Waste, Adopt-A-Street, Good Neighbor Days and Education subcommittees. XIV. COMMISSIONER'S CHOICE. Mr. Vormittag asked that all Commission members use name tags at events, and that the logo be added to the name tags. Mr. Looze supported the use of name tags. Mr. Dilatush asked again for comments from members on the role of the education committee. Ms. Nabholz suggested that members might want to view the material from the Expo which has been placed in a notebook. Ms. Nabholz circulated a letter from Representative Dan Schaefer commending the CGP, said letter dated July 25, 1996. XV. STAFF CHOICE. Commission members were reminded about a $2,000 judgment against MD Liquor in 1996, which judgment is being paid to the CGP. Part of this judgment ($500) was received in 1996. The remaining judgment payment has been received in advance of the due date; $1,000 cur- rently shows on the Commission's account, and the remaining $500 will show on the March statement. The meeting adjourned at 9:05 P.M. T-~~ ·~ ~. ta!T h .. ncia angon, eig or oo an nvironmen ec mc1an lnbd\group\boardslcgp\minuteslcgp 3-97.doc 6 • •