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HomeMy WebLinkAbout1997-04-08 CGP MINUTESCLEAN, GREEN AND PROUD COlVIMISSION April 8, 1997 I. CALL TO ORDER. The regular meeting of the Clean, Green and Proud Commission was called to order at 7:02 P.M. in Conference Room A of Englewood City Hall, Vice Chair Lange presiding. Present: Golombek, Huffaker, Looze, Menin-Giem, Roth, Stankorb, VanDyke, Vormittag, Gillmon, Karlquist, Lange Absent: Dilatush, Lindsey, Nabholz, Soulliere (excused absences) Hilaire (unexcused absence) Fudge (resignation submitted) Staff: Langon II. APPROVAL OF MINUTES. March 11, 1997 Vice Chair Lange stated that the Minutes of March 11, 1997 were to be considered for approval. Vormittag moved: Looze seconded: The Minutes of March 11, 1997 be accepted as written. The motion carried. ill. GARAGE SALE SUBCOMMITTEE. Mr. Looze reported that the garage sale is scheduled for May 31 from 9 a.m. to 1 p.m. The loca- tion has not yet been determined, but sites under consideration are the Kaiser Permanente parking lot in the 2900 block of South Broadway, or City Hall parking lot. Mr. Looze asked for volunteers to assist him on this project. Mr. Looze also requested that permanent name tags and personalized business cards be prepared for members. Discussion on this issue was deferred to later in the meeting. IV. ADOPT-A-STREET SUBCOMMITTEE. Ms. Langon reported that applications have been sent to 11 interested groups, and three have re- sponded to date. A waiver form has been submitted to the City Attorney's office for review. The program should be up and running by mid-May. Ms. Langon requested program funding to cover postage and brochure printing costs. 1 Golombek moved: Menin-Giem seconded: Funding for the Adopt-A-Street program, up to $100 to cover costs for postage, printing, and brochures, be approved. The motion carried. V. EARTH DAY SUBCOMMITTEE. Ms. Menin-Giem displayed Earth-Day T-shirts, which will be sold for $11, including tax. The Festival is scheduled on Saturday, April 26th, from the hours of 9 a.m. to 12 Noon. Ms. Menin- Giem said the following agencies/organizations will participate in the Festival: Hawkquest; Colo- rado Tipi Village (with an 18 foot teepee); Hudson Gardens; Recycled Plastic Products; Waste Management "Recycler" Robot; Public Service Company; and Colorado Recycles. Children's activities include a mural to work on, birdhouse building, and recycle toss. There will also be a drawing for a compost bin and flower/garden seed give-away. Thanks were extended to Chair Nabholz for arranging the orange juice donation by McDonalds . Ms. Menin-Giem reported that expenditures for T-shirts, Hawkquest and Tipi Village total approximately $475.00 and requested additional funding to cover costs of coffee and doughnuts. Golombek moved: VanDyke seconded: Funding for Earth Day activities to be increased by the amount of $100.00 . The motion carried. A sign-up sheet for volunteers was distributed. VI. BAG-A-THON SUBCOMMITTEE. Mr. Lange extended thanks to Ms. Menin-Giem and Ms. Langon for their work on this subcom- mittee's program. The activities for the Bag-a-Thon have been combined with Earth Day activities this year. Ms. Langon has picked up the Glad Bags for this activity: 1,320 bags. Registration forms have been sent to school, scout troops, and past participants. More participants are needed, and volunteers are requested to assist with the bag-a-thon registration and distribution at the Earth Day Festival. Sinclair Middle School will hold an Earth Day assembly on April 22nd; Chair Nabholz and Mr. Dilatush plan to attend and will present an environmental book to the School Library in apprecia- tion of Sinclair's participation in the bag-a-thon program. In 1996 , the Sinclair Middle School group collected 200 bags of trash. Bishop Elementary School students have created 700 drawings for a coloring book contest. Again, special thanks to Chair Nabholz for arranging this activity. 2 VII. EDUCATION SUBCOMMITTEE. Mr. Lange gave the report for this subcommittee in the absence of Mr. Dilatush. He noted the subcommittee's focus is (1) students and (2) what teachers need in order to help the children learn about environment issues. A copy of a letter sent to Dr. Walpole of the School District was dis- tributed, outlining the subcommittee's proposal to provide a free environmental data base to the schools. Mr. Huffaker suggested talking to the DPS Library regarding their data bases. Mr. Golombek commended Mr. Dilatush on his efforts on this subcommittee. VIII. FOURTH OF JULY CELEBRATION. Activities for this celebration were discussed . Mr. Lange reported that Englewood, Focusing on Tomorrow (EFOT) successfully sold ice cream in 1996. Mr. Lange will check with Officer Nancy Peterson and EFOT to determine whether there will be any conflict on ice cream sales if CGP also sold ice cream this year. Sale of pop in cans was suggested, considering the problems in 1996 selling by the dispenser. Volunteers to work on this activity included Mr. Golombek, Mr. Stank- orb, and Mr. Huffaker. Ms. Langon reported that staff has received a request from Officer Peterson for a $50 contribution to the Fourth of July activity fund. This is the same amount CGP donated last year. Golombek moved: Menin-Giem seconded: The motion carried. The CGP approve a $50 donation to the activity fund for the Fourth of July celebration. Ms. Langon suggested lids for 55 gallon barrels with the CGP logo; the barrels can be used for collection of cans for recycling. Collection could be used as a CGP marketing tool at July 4th cele- bration, Tent Talks, Earth Day, and other activities. A flyer regarding these lids, with a hole cut to drop aluminum cans, was circulated. Discussion ensued regarding the cost of these lids and options for use. Mr. Vormittag offered three metal lids, which he will cut and paint, and he will talk to Roy Alten- bach regarding a logo and label on the lids. IX. GOLF TOURNAMENT. Mr. Golombek stated that the tournament is scheduled for June 6th; there will be a shotgun start at 8:00 A.M. at the Fox Hollow golf course. Cost is $100 per person, $400 per foursome. Invita- tions for up to 10 "complementary" players were discussed, as well as whom to invite. Mr. Vor- mittag stated he would approach the City Council to request $600 for this program. Ms. Langon was asked to send a letter to the City Council requesting six players participate in the tournament. The next meeting of the subcommittee will be on April 11 m. 3 X. GOOD NEIGHBOR DAYS. Ms. VanDyke stated that three days have been scheduled in May for this activity -the 3rd, the 10th, and 17th , between the hours of 8 a.m. to 2 p.m. Englewood residents may take advantage of the reduced rate dumping one time during this activity; residents will be limited to no more than one pick-up load, and a $5 contribution is being requested from participants. Proof of residency will be required, with a data base set up to prevent "repeat visitors". Ads will be placed in the Englewood Herald prior to the event. Neon markers will be used to ID Englewood residents so workers will know which vehicles to assist. No Public Works employees will be involved in this project this year. Mr. Golombek suggested that the City be requested to supply "walkie-talkies" to aid in communication from one field site to another. Ms. VanDyke circulated a volunteer sign-up sheet and suggested volunteers could sign up for split shifts, all day duty, or whatever works for that individual. There is a need for "greeters'', and vol- unteers to do data entry, collect contributions, and assist in unloading vehicles. Golombek moved: Menin-Giem seconded: The CGP approve expenditure of $25 to purchase work gloves for those volunteering to assist on GND. The motion carried. Ms. VanDyke stated she would order the gloves. Golombek moved: Menin-Giem seconded: The motion carried. The CGP approve expenditure of up to $150 to pay for lunch and soft-drinks for the volunteers of GND. Ms. VanDyke also reported that garage sale items may be collected during the GND activities, but volunteers were urged to be "selective" when choosing items for resale. XI. MARKETING SUBCOM1\11TTEE. Mr. Lange discussed marketing events. Mr. Lange requested volunteers on all CGP projects; he noted that most of the work on the various programs and projects has been done by only a few of the CGP members. Mr. Lange stressed the need for newly appointed members to become involved in CGP activities, and the need for equal distribution of manpower to all the subcommittees. Mr. Lange urged everyone to volunteer -particularly to work on the GND and Earth Day. Mr. Huffaker asked about the tasks involved with the golf tournament. Ms. VanDyke reviewed activities involved in hosting a successful tournament. Mr. Looze stated that he is not able to do physical work at this time; he was assured there will be plenty of opportunity for him to participate throughout the year on all events. 4 XD. MUNICIPAL SOLID WASTE. Mr. Roth stated that 4,500 postcards are ready for distribution by "walkers". The postcard's size prohibited it being mailed with utility bills. A request was made for volunteers to distribute the cards in 12 areas; these cards must go out by Saturday, April 12th . Mr. Vormittag reviewed the rules for distribution of the cards: Do not fold or crease the cards; do not "touch" the mailbox; stickers may be used to attach the cards to doors, but do not cover the bar-codes. Ms. Langon was requested to have cards available at the City Hall information desk, and to arrange for a return postage account at the Post Office. XIII. EXECUTIVE COMMITTEE. Mr. Lange requested that this discussion be tabled to the next meeting, citing the number of mem- bers absent at this meeting. XIV. SUBCOMMITTEE REPORTS. Reports were received from Adopt-a-Street; Bag-a-Thon; Earth Day; Education; Golf; Good Neighbor Days; and Municipal Solid Waste subcommittees. XV. COMMISSIONER'S CHOICE. Mr. Vormittag expressed his thanks to those distributing the Municipal Solid Waste postcard. Mr. Looze discussed the need for volunteers to assist with the garage sale. The possibility of sell- ing space to other "vendors" was discussed, as well as a need for an advertising budget to cover garage sale ads in the Denver Post and Rocky Mountain News. Ms. Menin-Giem and Mr. Lange volunteered their assistance on the garage sale. XVI. STAFF CHOICE. Ms . Langon brought several matters to the attention of the Commission. The 1997 Photometric Index is scheduled for June. Mr. Roth volunteered to chair this activity. A "clean-out" of the storage condo at City Hall needs to be accomplished. Mr. Vormittag volun- teered to assist Ms. Langon; they will coordinate dates and times to accomplish this. Ms. Langon presented price quote information from Jim Morris T-shirt Company regarding Com- mission member CGP-logo T-shirts: $315 for 36 logo shirts, including set-up. Mr. Looze will check with a contact regarding a second price quote for this project. An "order" form requesting sizes was distributed. 5 VanDyke moved: Golombek seconded: The CGP approve up to $350 for staff to order CGP logo imprinted T- shirts, based on competitive bid from Morris and other vendors. The motion carried. A request for a contribution from Colorado Recycles was presented to the Commission . Golombek moved: Menin-Giem seconded: The CGP authorize a $25 contribution to Colorado Recycles. The motion carried. Name tags for CGP members was further discussed . Mr. Looze requested permanent plastic tags for members. Staff was asked to research the cost of such name tags . Discussion of business cards for CGP members was also discussed. Mr. Looze will check with an acquaintance of his regarding printing costs . Golombek moved: VanDyke seconded : Staff be requested to order 1,000 generic business cards for CGP members. The motion carried. The City Attorney's review of CGP requirements of open records and open meetings compliance has not been completed. This matter was tabled to the next meeting. A letter of resignation from Linda Fudge was read. The Commission is now short two members. City Council interviews are scheduled in June. The KAB calendar of local affiliate events, obtained from the KAB Internet site, was circulated . CGP is well be represented on this calendar . Mr. Looze reported reading that Budweiser was one of the original founders of KAB, and sug- gested contacting the Budweiser firm in Ft. Collins for support. Upon a motion by Mr. Golombek, second by Ms . VanDyke, the meeting was adjourned at 8:40 p.m. 6