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HomeMy WebLinkAbout1998-07-14 CGP MINUTES• • I. ENGLEWOOD CLEAN, GREEN AND PROUD COMMISSION July 14, 1998 CALL TO ORDER The regular meeting of the Clean, Green & Proud Commission was called to order at 7:00 p.m. by Chair Lange. Present: Absent: Barnes, Berens, D. Edwards, J. Edwards, Huffaker, Lange, Lerman, Marvin, Roth, Stankorb, Van Dyke, and staff liaison Gillman, Goldsmith, Lindsey, Nabholz, and Zecher (absent with notice) II. ADMINISTRATION OF OATH Chair Lange administered the oath of office to the new commissioners: J.L. Barnes, Janet Berens, and Jacqueline Edwards. Chair Lange welcomed the new commissioners. Ill. APPROVAL OF MINUTES IV. Action: Mr. Roth moved; Ms. Lerman seconded. The Minutes of the June 9, 1998 meeting be approved. The motion carried . VOLUNTEER HOURS Ms. Langon distributed the July volunteer hour forms and explained the changes. She also distributed new member rosters and asked if there were any changes. Mr. Edwards asked that his work and fax number be deleted. V. PHOTOMETRIC INDEX Mr. Roth explained the program for the new members. He reported that he and Mr. Huffaker completed the survey, and there was an increase in most categories. He further reported that the project took 10 field hours to complete. Ms. Van Dyke suggested using this year's figures as a baseline due to the fact that the process was changed. VL HOUSEHOLD HAZARDOUS MATERIAL ROUNDUP Mr. Huffaker stated that he has not met with Ms. Nabholz and expressed interest in meeting with both Ms. Nabholz and Ms. Langon to discuss the program. A volunteer sheet was circulated. Ms. Langon reported that the City of Littleton will be participating in the program. She further stated that the committee would need to meet to discuss logistical changes. The City of Littleton is covering their residents' co-pays; therefore, • there will need to be two lines at the Service Center. Action: Mr. Huffaker to schedule a meeting with Ms. Nabholz and Ms. Langon. • • • VII. STANDING COMMITTEE REPORTS Chair Lange explained the four standing committees and asked that the three new commissioners choose a committee to "visit" for the evening. The members separated into standing committees for one hour. Upon reconvening, each standing committee reported the following: Finance Chair Lange stated that he would be contacting committee chairs to set up a meeting prior to the August meeting to discuss the overlap in the committees and develop an action plan. Ms. Van Dyke suggested devoting the August 11 meeting as a goal setting/work session. The members agreed. Mr. Lange reported the Committee is requesting a $500 budget. Volunteer Ms. Van Dyke stated the following: • Requested the Marketing Committee to produce 3,000 to 5,000 updated brochures • Would like to develop a distribution list --neighborhood block captains, recreation center, senior centers, EDDA, environmental clubs at schools, and the Chamber • The items to be distributed would include an overall Commission brochure , an educational brochure, and a volunteer sign up form • The Committee is discussing holding an Annual Volunteer Day in the future • Requested old ads and brochures from Ms. Langon • Would like to place ads possibly in the Citizen and/or Herald. They would like to get an ad posted at the Englewood Theater as soon as possible • Requested a budget of $800 Action: Ms. Langon to provide old ads and brochures Marketing Mr. Huffaker reported the following: • The Committee is updating the current brochure; will print 4,000 brochures on recycled paper, 2 color, using 38 lb. stock • Produce 1,500 business cards -2 color 2 • • Create 6 ads for the year and posters for each activity Education Ms . Lerman stated that Mr. Edwards will work on articles for the web site and requested $200 budget. She further stated that she will follow-up with the schools when it begins again. Ms. Langon stated that the budget is due August 3 for initial review and will use last year's activities as a guide. VII. CHAIR'S CHOICE Chair Lange stated that he, Ms. Van Dyke, and Ms. Langon met to recap the golf tournament. He further stated that $4,600 was made this year and that if all the holes had been sponsored they would have gained an additional $2,000. He is working on a donor list and hopes to have it organized within the next two months. He will need volunteers to call on companies before their budgets are in place . Action: Mr. Lange to create donor list and recruit volunteers. IX. COMMISSIONER'S CHOICE A. Mr. Huffaker He welcomed the new members. B. Mr. Stankorb Regarding the Code Enforcement Committee, he stated the subcommittee report looking at internal operations of Code Enforcement was received. Lt. Wicks has already tightened up some procedures and changed hours. The subcommittee recommended that the Committee "hold off' and allow Lt. Wicks to institute some changes. C. Mr. Roth He thanked Mr. Huffaker for his assistance with the Photometric Index. He also welcomed the new members . X. ADJOURN There was no further business to be brought before the Commission. Action: Mr. Stankorb moved; Ms. Barnes seconded: The meeting be adjourned. The motion carr~d; the meeting adjourned at 8:50 p.m. i@ ?'%~ Na cy F nton Recording Secretary 3