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HomeMy WebLinkAbout1998-10-13 CGP MINUTES• • • I. ENGLEWOOD CLEAN, GREEN AND PROUD COMMISSION October 13, 1998 CALL TO ORDER The regular meeting of the Clean, Green & Proud Commission was called to order at 7:05 p .m. by Chair Lange. Present: Absent: Barnes, Berens, D. Edwards , J . Edwards, Gillman, Huffaker, Lange, Lerman, Lindsey, Marvin, Nabholz, Roth, and staff liaison Goldsmith and Stankorb (absent with notice) Van Dyke and Zacher (absent without notice) II. APPROVAL OF MINUTES Action: Ms. Nabholz moved; Ms . Marvin seconded. The Minutes of the September 15, 1998 meeting be approved. The motion carried. Ill. VOLUNTEER HOURS Ms . Langon distributed the October volunteer hour forms. Ms . Langon reported that Parks and Recreation wil l be recognizing the garden volunteers at the October 19 City Council meet ing . She asked if anyone was available to attend in Mr. Stankorb 's absence . Chair Lange stated he wo uld attend. Ms . Langon further reported that KAB is changing the Glad Bag-a-Thon event to "Great American Clean-up." KAB has requested program events by November 2. She suggested t hat Ms . Lerman and she meet soon to discuss the changes and to complete the forms. IV. STANDING COMMITTEE REPORTS The members separated into standing committees for 30 minutes. Chair Lange asked each committee to develop a list of priorities. + Volunteer Committee: Ms. Barnes stated that the committee would focus on the following : 1. Distributing brochures to neighborhood groups through block captains 2. Advertising in different papers 3. Developing an "Adopt-a-Park" program wherein children could pick up litter at the parks and be recognized at City Council 4. Creating a photo album of the Commission 's events which could be used when making volunteer contacts . Ms. Gillmon reminded the Commission to return their completed questionnaires at next month's meeting. She further stated that she would have extra copies of the questionnaire at that meeting. Ms. Langon stated that the Jaycees are interested in a possible partnership with the Commission and are interested in a Commissioner speaking at their meeting. She will supply Ms. Barnes with the contact name and number. She further stated that the "Adopt-a-Park" idea was good, but would require coordination with the Parks and Recreation Department. • Finance Committee: Chair Lange thanked Ms. Langon for completing the budget. He suggested committee chairs contact staff to obtain a current balance for their committee budget. He then stated the committee would focus on the following: 1. Identifying different funding sources; having different levels of sponsorships 2. Obtaining trash bags with the Commission logo to sell to citizens 3. Contacting a quilter for a quilt raffle • Marketing Committee: Ms. Marvin reported the committee would work on the following: • 1. Placing ads in the Englewood Herald in November regarding the Holiday Lighting Event 2. Working closely with the chair for the Holiday Lighting Event • 3. Mr. Huffaker will write the press release for the Citizen. Ms. Langon suggested using posters rather than ads in the paper due to the expense . She further stated that she was contacted by a home owner's association in Littleton wanting information on the Commission's holiday lighting event. She also received an inquiry from Ohio. • Education Committee: Ms. Lerman stated the committee concentrated on the "Great American Cleanup" project. She stated that the committee would like to utilize the photo album to take to schools as they educate the students on litter prevention and seek volunteers for the project. Chair Lange thanked the standing committees for their reports and asked that their list of priorities be typed by the next meeting in order to exchange them with the other standing committees. V. UPDATES • Green City Data: Ms. Lerman submitted her report regarding the project. She stated that the program has not developed as planned due to the great deal of preparation and class time required. Ms. Baggus with Green City Data is planning teacher training sessions for future programs. Ms. Baggus • offered the Commission a flicker box and a bat box to be used in the park. Ms. Langon stated she contacted Parks and Recreation and their initial 2 • • VI. reaction was they were not interested in hav ing them in the park. Discussion ensued regarding the funding City Council and the Commission had provided for transportation . Action: Ms. Lerman will contact Ms . Baggus to determine how the funding was used. • Household Hazardous Waste: Mr. Huffaker reviewed the report on the event a nd stated that some costs are still pending . Discussion ensued regarding suggested changes for next year's event. Ms. Langon stated that the City of Littleton was interested in participating again next year. Chair Lange commended the volunteers and stated that this event is the crux of the Commission. He stated now that Littleton is involved , even more chemicals will be disposed of properly. Mr. Huffaker stated that he will prepare a post-event press release for the Englewood Herald, stressing the partnership between the two cities. It was suggested that he also supply pictures of the event. • Safety-Kleen Recognition: Ms. Marvin stated that she had received the wording for the certificate from Mr. Huffaker and would have the certificate prepared for the November 2 City Council meeting. Mr. Huffaker read the certificates he prepared for the two firefighters who assisted with Household Hazardous Waste. Discussion ensued regarding presenting the certificates. It was decided that Mr. Huffaker would present the certificates at the November 2 meeting and Ms. Langon will confirm the recognition is on the agenda. LEAF AND TIRE Ms. Edwards stated that the Commission is responsible for staffing the event on October 24 and 31. Littleton will staff the event on November 7 and 14. Due to a new job, Ms. Edwards stated she would be unable to attend the event and asked for a captain for October 24 and 31. She then distributed a signup sheet. For October 24 , Mr. Roth volunteered to be captain and Ms. Nabholz will bring donuts . For October 31 , Mr. Lange will be captain and Ms . Marvin will bring donuts . Ms. Langon stated that Ms. Edwards has completed the press releases for the Citizen, Englewood Herald, and Channel 8, as well as the "cookbook" page for the event. VII. HOLIDAY PARTY Ms. Barnes stated she had contacted various restaurants to host the Commission's holiday party . She recommended The Outback on E. Arapahoe Rd. to the Commission. Ms. Langon reminded the Commission that the holiday party is usually held at a restaurant within the City and that the Commission would not pay for any liquor. Discussion ensued. The Commission instructed Ms. Barnes to pursue The Outback to host the party. Ms . Barnes stated she would prepare the invitations and discussion ensued regarding the guest list. Ms. Langon will deliver a copy of last year 's • guest list to Ms. Barnes. 3 Action: Ms. Barnes moved; Ms. Edwards seconded. A holiday party will be held on December 8 for an amount not to exceed $1,000. Motion carried. VIII. KEEP AMERICA BEAUTIFUL CONFERENCE Ms. Langon stated that the KAB conference is December 3-6, 1998 with an approximate cost of $1,500 per person. The Commission decided to send Mr. Huffaker and Ms. Marvin to the conference. Ms. Edwards and Ms. Barnes are alternates. Mr. Huffaker will contact Ms. Langon to confirm his ability to attend. Action: Mr. Huffaker moved; Ms. Barnes seconded. The Commission fund two representatives attending the conference. Motion carried. IX. BUSINESS CARD Ms. Marvin distributed the business cards. She reported that Sir Speedy Printing charged 50% less than PIP Printing. Ms. Langon suggested placing an ad in the Englewood Herald at the end of the year recognizing various businesses and individuals that assisted the Commission throughout the year. X. CHAIR'S CHOICE • Chair Lange stated he is still working on the contact list for the golf tournament. He will supply Ms. Nabholz and Mr. Huffaker with phone numbers shortly. Ms . Langon suggested he coordinate with Mr. Edwards, the chair of the golf tournament. Ms. Lindsey stated she was also developing a contact list which she will give to Mr. • Edwards. XI. COMMISSIONER'S CHOICE Mr. Edwards stated he will contact Ms. Van Dyke to discuss the golf tournament. Ms. Lindsey provided the Commission with her new phone number. XII. ADJOURN There was no further business to be brought before the Commission . Action: Ms. Nabholz moved; Ms. Barnes seconded: The meeting be adjourned. The motion carried; the meeting adjourned at 9:15 p.m. Nancy 1 nton Recording Secretary 4 •