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HomeMy WebLinkAbout1998-11-10 CGP MINUTES• • • I. ENGLEWOOD CLEAN, GREEN AND PROUD COMMISSION November 10, 1998 CALL TO ORDER The regular meeting of the Clean, Green & Proud Commission was called to order at 7:05 p.m. by Chair Lange. Present: Absent: Barnes, Berens, D. Edwards, J. Edwards, Gillman, Lange, Lerman, Lindsey, Marvin, Roth, Van Dyke, and staff liaison Goldsmith, Huffaker, Nabholz, and Stankorb (absent with notice) Zacher (absent without notice) II. APPROVAL OF MINUTES Ill. Action: Ms . Marvin moved ; Ms. Barnes seconded. The Minutes of the October 13, 1998 meeting be approved. The motion carried. VOLUNTEER HOURS Ms . Langon distributed the November volunteer hour forms. She also informe d the Commission that the Parks and Recreation Department recognized the Commission at the October 19 City Council meeting with a certificate and picture for their contribution to the City flower garden. Ms. Langon circulated the picture and stated that due to an error, the certificate is being corrected. Ms . Langon directed the Commission's attention to the attendance policy printed on the back of the agenda. She continued by stating the Ms. Zacher has been absent 4 out of 5 Commission meetings since her appointment in July. According to the Commission's attendance policy, the Commission is authorized to ask for her resignation. Ms . Langon suggested adding the attendance policy to the By-laws. Action: Ms. Lindsey moved; Mr. Roth seconded. A letter will be sent to Ms. Zacher requesting her resignation due to her lack of attendance. Ms. Langon reminded the Commission that terms will be expiring for Ms. Berens, Chair Lange, Ms. Goldsmith, Mr. Huffaker, Ms . Lerman, Mr. Roth, and Mr. Stankorb. For those who wish to reapply, a complete application must be submitted and interviews will be held in January. Applications w ill be send in December. IV. STANDING COMMITTEE REPORTS The members separated into standing committees for 30 minutes. Upon reconvening, Chair Lange stated he will call the standing committee chairs to remind them to develop a list of activities. He asked the chairs to then submit the list to staff for copying. 1 ----------------------- Volunteer Committee: Ms. Van Dyke distributed and reviewed the committee's • list of goals and activities. She stated that the article to the Englewood Herald is on hold. Regarding the scrapbook, she informed the Commission that Ms. Gillman will be taking pictures of the Leaf and Tire Drop Off on November 14. Ms. Van Dyke stated the committee would like to coordinate efforts with the Marketing Committee for a display board of pictures. In addition to the goals submitted, the Committee would like to place an ad in the January edition of the Citizen recognizing the businesses and individuals who assisted the Commission within the past year. She also stated that letters should be sent after an event to thank individuals or companies for their assistance . Ms. Gillman distributed volunteer contact forms and asked members to return the completed forms to her. • Marketing Committee: Ms. Marvin distributed the draft brochure and asked the members to review the brochure and bring any suggested changes to the January meeting. Ms. Barnes suggested ordering brochure holders. Chair Lange requested that at the January meeting the committees discuss coordination efforts and overlaps. Ms. Langon recommended contacting her after the first of the year to obtain the • balances in the standing committees' budgets . V. UPDATES • Green City Data: Ms. Lerman stated that she asked Chair Lange to write a letter to Green City Data requesting an explanation of the monies donated. Chair Lange stated he needs to finish the letter. Ms. Langon stated she would like to update City Council on the situation in the yearend report. Action: Chair Lange to send letter to Green City Data. • Leaf and Tire: Ms . Edwards thanked everyone who volunteered. She reported 95 participants for October 24 and 31; 27 from Englewood , 68 from Littleton. Littleton will staff the event for November 7 and 14 . For next year, Chair Lange suggested asking citizens not to tie their bags . Discussion ensued. • Safety-Kleen Recognition: Chair Lange expressed his appreciation for those who attended. He commended Mr. Huffaker and Ms. Marvin for a job well done on the certificates. • Great American Cleanup : Ms. Lerman stated that she had misled the • Commission last month and apologized . Due to time restraints, she will not be able to plan and coordinate the Great American Cleanup for 1999. She stated she thought the activity was within the scope of the Education 2 .....--------------------------------------~ • • • VI. Committee, and therefore, decided not to pursue the activity for this year . She again apologized for not contacting Ms. Langon for assistance and clarification. Chair Lange expressed his disappointment, but realized how involved Ms. Lerman is with work and school activities. HOLIDAY LIGHTING Chair Lange did an overview of the event and distributed a signup sheet for judges. The event will be judged on December 9 commencing at 6 p.m . Ms. Langon suggested the judges bring a pen and a calculator. She further stated that Mr. Huffaker is preparing the press release. Action: Mr. Roth will follow-up on the press release. VII. HOLIDAY PARTY Ms. Barnes distributed menus from the Outback Steakhouse. She stated she is working on the invitations and plans to mail them next week. Discussion ensued regarding the menu . The Commission decided to select 4 items off the menu and distribute a "mini menu", without prices, on December 8 . Ms . Barnes volunteered to bring dessert and will call the manager for approval. VIII. Action: Ms . Barnes to finish invitations; call restaurant for approval of bringing dessert; and compile menu choices for mini menu. KEEP AMERICA BEAUTIFUL CONFERENCE Ms. Marvin and Ms. Barnes will be attending the conference in December. Ms. Langon reported the cost is approximately $3,000. IX. CHAIR'S CHOICE Chair Lange expressed his heartfelt appreciation to the members for their outstanding contributions to the Commission. X. COMMISSIONER'S CHOICE Ms. Lindsey stated she may not be attending the holiday dinner due to possible surgery. Mr. Roth congratulated Ms. Gillman for directing the school band to ylh place in State competition. Ms. Barnes thanked staff for their continued support. Ms . Berens explained that she will be unable to judge the Holiday Lighting Event due to exams, but looks forward to the becoming more involved next year. Due to NBD being short 2 staff members, Ms . Langon asked for the Commission's understanding that her support time for the Commission may be reduced . This situation may extend into mid-January, 1999. 3 XI. ADJOURN There was no further business to be brought before the Commission. Action: Ms. Barnes moved; Ms. Lindsey seconded : The meeting be adjourned . The motion carried; the meeting adjourned at 8:45 p.m . • ,#v Recording Secretary 4 • •