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HomeMy WebLinkAbout1998-01-13 CGP MINUTESI. ENGLEWOOD CLEAN, GREEN AND PROUD COMMISSION January 13, 1998 CALL TO ORDER The regular meeting of the Clean , Green & Proud Commission was called to order at 7:00 p.m . by Chairman Lange. Present: Gillman , Goldsmith, Huffaker, Hughes , Lange , Lerman, Nabholz , Roth , Stankorb , Stoner, and Van Dyke Absent: Dilatush (absent without notice) Lindsey (absent with notice) Staff lia ison Langon (absent with notice) II. APPROVAL OF MINUTES Action: Mr. Roth moved ; Mr. Stankorb seconded . The Minutes of the November 18 , 1997 meeting be approved. The motion carried. Ill. VOLUNTEER HOURS Ms . Fenton distributed December and January volunteer hour report forms and asked that members submit any outstanding volunteer hours . IV. UPDATES Ms . Fenton distributed the Commission roster and asked members to make any necessary changes. She also circulated the 1997 attendance record. V. KEEP AMERICA BEAUTIFUL Abby Goldsmith reported that she and Ms. Langon attended the KAB Conference held in Washington , D.C . in December. Due to a family emergency , Ms . Goldsmith returned early . After Ms . Langon 's return from the conference , she met with Ms . Goldsmith , and they reviewed the events at the conference . Ms . Goldsmith then reviewed the report she submitted to the Commissioners (Secretary 's Note: See attached report .) She further stated that she and Ms. Langon believe it is important to keep the affiliation with Keep America Beautiful. Discussion ensued regarding changing the name of the Comm ission . She also reported that Ms . Langon suggested the Commission send two Commissioners to the next conference rather one Commissioner and one City staff member. Action: Ms. Hughes moved ; Ms. Lerman seconded . The marketing committee discuss changing the name of the Commission to "Keep Englewood Beautiful" and return to the Commission for final approval. VI. HOLIDAY GATHERING VII. Mr. Huffaker presented certificates to Ms . Nabholz and Mr. Stoner. Chairman Lange commended Mr . Huffaker for doing an excellent job on the holiday dinner. HOLIDAY LIGHTING Ms . Gillman reported the following: 1 + Awards were presented at the December 15 City Council meeting + She and Ms. Langon developed the "recipe" for the holiday lighting event. Ms . Gillman distributed the "recipe " to the members. Ms. Nabholz stated she was very impressed with Ms. Gillmon's work on the holiday lighting event. VIII. MUNICIPAL SOLID WASTE SUBCOMMITIEE Mr. Roth reported that the Municipal Solid Waste Ordinance will be presented at the City Council public hearing on January 19. He encouraged members to be in attendance and to speak in favor of the ordinance . Ms . Nabholz stated she had been contacted by Marla Stranigan from the Rocky Mountain News regarding this matter. The members directed Ms. Nabholz to direct any questions to either Mr. Roth or Mr. Huffaker. IX. UPDATES FROM OTHER BOARDS AND COMMISSIONS Code Enforcement Committee Mr. Stankorb stated there was not a quorum for the December meeting ; therefore , the committee was unable to meet. X. ACTIVITY RECAP Mr. Roth reviewed the activity recap stating which activities were completed and those still in progress . XI. BREAKOUT SESSION At 7:55 p.m ., the members dispersed into their respective standing committees. The members reconvened at 8:25 p.m . The Marketing Committee agreed with the suggested name change and recommended that "Clean , Green and Proud" be kept, as well, for one year. Action: Mr. Huffaker moved ; Mr. Stankorb seconded . The official name of the Commission be changed to Keep Englewood Beautiful. The name "Clean, Green, and Proud" will be used in conjunction with Keep Englewood Beautiful for one year and then dropped. Ms . Nabholz will present the ordinance change to City Council. Motion carried. XII. CHAIR'S CHOICE Chairman Lange stated that in accordance with the ordinance elections for Chair and Vice Chair will be held in March. Action: Nomination by secret ballot will be conducted at the February meeting. Elections by secret ballot will be conducted at the March meeting . XIII. COMMISSIONER'S CHOICE A. Ms. Goldsmith Ms . Goldsmith thanked the Commission for the sympathy card. 2 > • 8. Mr. Huffaker Mr. Huffaker welcomed Ms . Nabholz back to the Commission . C. Mr. Stankorb Mr. Stankorb presented an award he accepted , on behalf of the Commission , from City Council for the volunteer flower program . D. Ms. Nabholz Ms . Nabholz stated she was happy to be a member of the Commission again . She further stated that City Council conducted interviews for boards and commissions and tha t four vacancies on the CGP Commission have been filled. E. Ms. Van Dyke Ms. Van Dyke stated that she attended the "Motivation and Management" session of the Volunteer Management Seminar and gained information that will be useful to the Volunteer Committee . Ms. Van Dyke further reported that the contract with the City of Englewood has been finalized. XIV. ADJOURN There was no further business to be brought before the Commission. ACTION: Ms . Lerman moved ; Ms. Hughes seconded. The meeting be adjourned . The motion carried; the meeting adjourned at 8 :35 p.m. Recording Secretary 3 Problem: KEEP AMERICA BEAUTIFUL CONFERENCE SUGGESTIONS TO IMPROVE AN EXISTING COMMISSION January 1998 Attracting new commissioners who want to contribute and keeping the interest of current commissioners to the Clean, Green, and Proud Commission . Possible Solutions: l. Create a Membership Agreement/Commitment for each new commissioner ¢ Include the requirements and responsibilities of the commissioner ¢ Encourage sponsoring/soliciting new members, include orientation process ¢ The commission should review the bylaws yearly and update every 5 years 2 . Understand the"Changing the face of Volunteerism" ¢ Creating more short term commitments 3. Build a Team ¢ Must have input to appointees to shape and groom but keep a range of talents and personalities (Sponsor Program) 4. Educate ¢ Dedicate a few minutes to share tidbits of information e.g. Computer Program (Mike) and Photometric Index (Don), "Cookbook" 5. Commit more time to Standing Committee Meetings ¢ Dedicate time for committees to review tasks assigned in October (possibly use time in the middle of our commission meetings) CONCLUSIONS Advantages of keeping the KAB Affiliation ./ Name Recognition ./ Only a $200 financial commitment ./ Networking opportunities ./Conference allows for time to meet others, problem solve, and share ideas Conference Positives ./Show what 's possible ./ Exchange of ideas ./Renewal of enthusiasm