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Home My WebLink About1998-03-10 CGP MINUTES• • • I. ENGLEWOOD CLEAN, GREEN AND PROUD COMMISSION March 10, 1998 CALL TO ORDER The regular meeting of the Clean, Green & Proud Commission was called to order at 7:05 p.m. by Chairman Lange . Present: Edwards, Gilbert, Gillman, Goldsmith, Huffaker, Hughes, Lange, Lerman, Lindsey , Marvin, Roth, Stankorb, and Langon Absent: Dilatush (absent without notice) Stoner, and Van Dyke (absent with notice) Visitors : Lori Miller II. APPROVAL OF MINUTES Action: Mr. Roth moved; Ms . Goldsmith seconded . The Minutes of the February 10 , 1998 meeting be approved. The motion carried . Ill. ELECTION OF OFFICERS IV . v. Ballots for Chair and Vice Chair were distributed to the Commission . Chair Lange was re-elected as Chair, and Ms . Goldsmith was elected as Vice Chair. VOLUNTEER HOURS Ms. Langon distributed March volunteer hour report forms and asked that members submit any outstanding volunteer hours . UPDATES Ms. Langon provided the following information: • Parks and Recreation called regarding the volunteer flower garden. Ms . Langon asked the Commission whether they are still interested in maintaining the flower garden . Discussion ensued . • • • Action: Ms. Lerman, Ms . Lindsey, Mr. Huffaker, Ms. Gillman, and Chair Lange volunteered to assist Mr. Stankorb in maintaining the flower garden . Ms . Langon will call Parks and Recreation to inquire as to whether there is a second flower garden available for the Commission to maintain . Ms . Gillman will oversee the second flower garden, if available. She has requested a brochure on "Good Neighbor Award", a program out of Louisville, Kentucky . The program recognizes citizens , including children , for various "neighborly" acts . Nancy Hughes has expressed an interest in the project. A four-month calendar of Commission events was distributed . The Garage Sale is scheduled for May 30 . Action: Mr. Huffaker will chair the project. • Ms . Gillmon was selected for the CSU Honor Band and the All State Concert Band. The Commission congratulated her on these accomplishments . • Chair Lange and Ms. Langon have made numerous attempts to contact Mr. Dilatush regarding his three unexcused absences. The Commission By-laws state that two • consecutive unexcused absences are cause for removal. Ms. Langon stated she would send a letter asking for his resignation. Discussion ensued. Action: Ms . Langon will wait one month before sending a letter. Chair Lange will go to Mr. Dilatush's home for a personal visit. VI. Bag-a-Thon Ms. Lerman stated she has not had time to make calls for the 1998 Bag-a-Thon. She, therefore, will contact the schools and other groups for the 1999 Bag-a-Thon . Action: Ms. Lerman to contact schools and other groups for 1999 project. VII. Golf Tournament Ms. Langon reported the following : • The contract with Englewood Golf Course has been signed . • Tournament will be held June 8, 1998. • Fees have been established: Players -$99 .00 ; Foursome -$396 .00 • Postcards with tournament date have been mailed to all players, sponsors, and donors from last year. • Ms . Van Dyke is trying to obtain sponsorships for the "Hole in One" contest. • Chair Lange is contacting photographers for photographing the "foursome" groups. • • Anyone interested in playing, donating, or becoming a sponsor should contact Ms. Langon. • Volunteers are needed the entire day of the tournament. • Information will be mailed six weeks prior to the tournament. • Minimum donation is $25.00 or 72 pieces (keychains, pens, etc .) for the "goodie bag". VIII. GOOD NEIGHBOR DAY Ms. Marvin reported the following: • $10,000 in-kind donation from Waste Management has been approved • Good Neighbor Days are scheduled for May 2, 9 and 16 ; 8 a.m . -2 p.m. • Sign-up sheet for volunteers was circulated . • Advertisements will be in the "Englewood Citizen" and the Englewood Herald . Action: Ms . Lindsey moved; Mr . Roth seconded . $1,400 be allocated for the Good Neighbor project. IX. BY-LAWS COMMITTEE Chair Lange stated that the By-laws Committee has completed its work and thanked the committee members for their contribution . Ms. Langon and the City Attorney will review a draft of the Ordinance and the By-laws for comments and revisions . It will then proceed to • City Council for approval. A draft of each will be distributed to the Commission at next month's meeting . 2 • • • x. Chair Lange stated the committee recommended changing the term of Chair and Vice Chair from two years to one year, holding elections in November, and installing new officers in January of the following year. UPDATES FROM OTHER BOARDS AND COMMISSIONS Code Enforcement Committee Mr. Stankorb stated the committee is discussing the mission statement, as well as review ing a draft of proposed By-laws. Assistant City Attorney Dugan Comer presented the committee with the first draft of the Nuisance Code ordinance. The committee is to submit comments to Mr. Comer, who anticipates presenti ng a second draft at the next committee meeting . XI. SUBMISSION OF SUBCOMMITTEE MINUTES Ms . Langon, on behalf of Ms. Van Dyke, submitted the Golf Tournament Committee minutes . XII. ACTIVITY RECAP Mr. Roth reviewed the activity recap stating which activities were completed and those still in progress . XIII. STANDING COMMITTEE REPORTS The members separated into standing committees for 30 minutes. Upon reconvening , ea c h standing committee reported the following : A. Finance Committee • The Chamber of Commerce is interested in its members assisting the Commission in various projects. Chair Lange will attend a Chamber of Commerce meeting and inform the Chamber of the Commission 's activities . The committee suggested the Chamber would be a good avenue to form partnerships with local businesses that might be future donors and sponsors . • The committee asked the Marketing Committee to develop a brochure to use as a "leave behind ." • The committee will contact other environmental clubs to obtain fundraising ideas and to possibly form a partnership . • They will commence work on the 1999 budget, which is due in August, 1998. B. Marketing Committee • The committee will prepare a flyer for Good Neighbor Days. • The committee will prepare a Clean , Green and Proud Commission brochure. • Business cards would be an asset. • Press releases will be scheduled . • When the Commission 's name is officially changed , Mr. Huffaker will write an article on the name change , as well as the history of the Keep America Beautiful program . 3 • Ms. Marvin will be researching the logo change . Ms . Langon will provide Ms . Marvin with a disk containing the Commission 's logo . C. Volunteer Committee • Ms . Gillman has talked to groups at the high schoo l. • They plan to contact people who have expressed an interest in volunteering. • A brochure would be useful to give people . • Plan to use thank you cards/letters to express appreciation to volunteers . D. Education Committee • Ms . Lerman was appo inted acting chair. • Mr. Edwards will develop items to be placed on the City of Englewood 's Web page . • An informational packet will be developed and placed at the library . • The committee will submit articles to the "Englewood Citizen " and the Englewood Herald . XIV. COMMISSIONER'S CHOICE A. Mr. Roth He commended Ms . Gillman for a great job in the play , "Boyfriend." He further commended Ms. Langon for her efforts regarding the Municipal Solid Waste Ordinance and presented her with a plaque . 8. Ms. Lindsey She thanked the Commission for the sympathy card. She also stated that she is the project coordinator for the American Indian Cultural Heritage Project. XV. ADJOURN There was no further business to be brought before the Commission . ACTION: Ms . Lerman moved ; Ms . Lindsey seconded. The meeting be adjourned . The motion carried ; the meeting adjourned at 9:00 p.m. ~n'4ilt£v Recording Secretary 4 • • •