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HomeMy WebLinkAbout1999-07-13 CGP MINUTES• • • I. ENGLEWOOD CLEAN, GREEN AND PROUD COMMISSION July 13, 1999 CALL TO ORDER Chair Goldsmith called the regular meeting of the Clean, Green & Proud Commission to order at 8:05 p.m. Present: Staff: Barnes, Berens, Dulane, D. Edwards, J. Edwards, Gillmon, Huffaker, Lindsey, Marvin, Nabholz, Roth, and Stankorb Tricia Langon, staff liaison Kate Newman, staff liaison II. APPROVAL OF MINUTES Action: Mr. Roth moved; Ms. Barnes seconded. The Minutes of the June 8, 1999 meeting be approved. Motion carried. Ill OATH OF OFFICE Chair Goldsmith administered the oath of office to Mr. Dulane. IV. GOLF TOURNAMENT Mr. Edwards thanked everyone who helped with the golf tournament. He reported he has received positive feedback from participants and the net profit to the Commission was $7,402.90. Chair Goldsmith thanked Mr. Edwards for his work with the tournament. V. S. PLATIE RIVER CLEANUP Ms. Newman reminded the Commission that the South Platte River Cleanup is scheduled for Saturday, September 11, 8 a.m. -noon. Lunch will follow at Fishbach Landing. She stated the cleanup is a cooperative effort with the Greenway Foundation, and communities and agencies along the South Platte River from C-470 to Adams County. She stated volunteers were needed and a sign-up sheet was circulated. Ms. Newman further stated that the Foundation is considering adding a recycling element to the litter cleanup. Discussion ensued on recruiting community volunteers. Ms. Gillmon stated she would ask the "Rivers Watch" group at Englewood High School for volunteers. Mr. Roth was asked to develop a "stick" for picking up litter. -VI. HOUSEHOLD HAZARDOUS MATERIALS ROUNDUP Ms. Langon stated the .. program would be held September 18 and 25 and would again include the City of Littleton. Arapahoe County chose not to participate this year. Further, the co-pay will increase from $5 to $1 O based on discussions following last year's event regarding prorating the cost based on volume or type of materials. A sign-up sheet was circulated. The Commission discussed marketing t~e program with an emphasis on the cost of disposal and the value citizens receive for the $1 O co-pay . 1 VII. STRATEGIC PLANNING SESSION Ms. Marvin and Chair Goldsmith led a discussion on several strategic planning topics, including: • Administration • Meetings • Activities • Mission Ms. Lindsey suggested an ongoing marketing and education campaign. She also suggested surveying citizens to keep the community aware of the Commission and its activities. Ms. Lindsey also suggested that subcommittees hold separate meetings rather than meeting the same evening as the Commission. Ms . Marvin discussed adding an educational component to the meeting to inform Commissioners of current topics and trends. Ms. Barnes stated she liked the idea. Ms. Barnes suggested partnering with other groups and agencies. She also suggested inviting other Commissions to attend the meetings and talk about their activities. Ms. Nabholz stated that City Council is looking at a joint meeting with all Boards and Commissions or perhaps Boards and Commissions with similar interests. The Commission decided at the August meeting it would address administration issues as outlined on the "Strategic Planning Topics" handout prepared by Ms. Marvin and attached hereto. • Action: Mr. Stankorb, Chair Smith and staff will meet prior to the August meeting to • review the Bylaws. VIII. GOOD NEIGHBOR DAYS Ms. Langon reported that as of July 1, 350 coupons have been distributed and only 69 have been redeemed at Waste Management. Discussion ensued regarding ways to increase participation and how to distribute the remaining coupons. The last distribution date is scheduled for July 24 at the Englewood Library from 10 a.m. to noon. Action: Ms. Barnes moved; Mr. Stankorb seconded. After the July 24, 1999 coupon distribution, any of the remaining 500 coupons will be given to Code Enforcement for distribution. The Department of Neighborhood and Business Development (NBD) will maintain a supply for citizens who wish to pick up a coupon. The Code Enforcement and NBD cousrons will not be registered in the database. Motion carried. IX. ADJOURN There was no further business to be brought before the Commission. Action: Ms. Barnes moved; Mr. Stankorb seconded: The meeting be adjourned. The motion carried; the meeting adjourned at 9:15 p.m. 2 • • • STRATEGIC PLANNING TOPICS Things to Think About Administrative • Number of commissioners-What is the right number to efficiently run KEB activities? • Length of terms-Is the current term length too long/too short? • Monthly activity log-Is the log useful? • Expectations and Responsibilities-What are the commissioners' responsibilities and expectations of each other and staff? What are staffs' responsibilities? Meetings • Structure and Organization-How can the meetings be more efficient? • Sub-committees-When should committees meet? Which ones are needed? Are other subcommittees needed? • Educational Component-Should there be an educational component to the meetings? Who should be responsible? Should commissioners take turns? Activities & Mission • Does the Commission's mission statement need to be updated? • Evaluate current activities-Should changes be made? Should programs be added/dropped? How many things can be realistically accomplished? • How can the Commission get public participation or additional volunteers to help in projects and activities? • Are you interested in holding an advance/retreat to thoroughly discuss the Commission's mission and evaluate programs? ..