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HomeMy WebLinkAbout1999-08-10 CGP MINUTES• • • I. ENGLEWOOD CLEAN, GREEN AND PROUD COMMISSION August 10, 1999 CALL TO ORDER Vice Chair Huffaker called the regular meeting of the Clean, Green & Proud Commission to order at 6:35 p.m. Present: Absent: Staff: Berens, Dulane, D. Edwards, J. Edwards, Gillman, Huffaker, Lindsey, Marvin, Roth, and Stankorb Barnes and Nabholz (absent with notice) Goldsmith (absent without notice) Tricia Langon, staff liaison Kate Newman, staff liaison II. APPROVAL OF MINUTES Mr. Dulane asked for clarification on "approval of minutes." Vice Chair Huffaker explained the Commissioners are to review the Minutes prior to the meeting and if no corrections are necessary, the · Minutes are approved. If corrections are needed, the Minutes would be approved as amended . Action: Ms. Edwards moved; Mr. Roth seconded. The Minutes of the July 13, 1999 meeting be approved. Motion carried. Ill. VOLUNTEER HOURS Ms. Newman distributed the August volunteer hours. IV. GOOD NEIGHBOR DAYS Ms. Marvin and Ms. Edwards reported that 120 coupons were distributed on the last distribution date. For next year, Ms. Edwards suggesting starting the distribution a half hour after the facility, such as the library, opens to give the volunteers time to set up. Ms. Marvin stated that a total of 464 coupons had been distributed to date and the remaining 36 coupons were sent to Code Enforcement. Further, Neighborhood and Business Development distributed an additional 8 coupons . Waste Management is discussing crediting any leftover fees towards dumpsters for Household Hazardous Waste Roundup. Ms. Marvin suggested November would be a good time to discuss the program and method of distribution for next year . V. S. PLATIE RIVER CLEANUP Ms. Newman reminded the Commission that the South Platte River Cleanup is scheduled for Saturday, September 11, 8 a.m. -noon. Lunch will follow at Fishbach Landing. She distributed the trail map and stated the map was divided into sections, with Englewood focusing on sections 1 and 2. She further stated that the headquarters for the event is located on Bowles Avenue and asked if the Commission wished to have their own headquarters closer to their sections. Discussion ensued. Ms . Newman also stated there would be a training on September 7 in the evening and asked for one or two volunteers to attend. Vice Chair Huffaker expressed interest in attending the training. Ms. Newman stated she would provide him with more details as they became available. Ms. Newman circulated a signup sheet for the September 11 cleanup. Ms. Gillman stated that the Rivers Watch Club from the high school would probably volunteer, but wouldn't know the number until after their next meeting --August 19. She estimated probably 6 or 7 from the club would volunteer. Ms. Newman stated she would provide Ms. Gillman with the necessary forms as soon as they were available and reminded everyone that the waiver forms need to be turned in on September 11. Action: The Commission decided to focus on cleaning up sections 1 and 2. It further decided to havl? a separate headquarters at the Wastewater Treatment Plant, and to meet at 8:00 a.m. on September 11. • Ms. Lindsey moved; Mr. Stankorb seconded. The Commission will provide • beverages and bagels for the volunteers. Motion carried. VI. HOUSEHOLD HAZARDOUS MATERIALS ROUNDUP Ms. Langon stated the program would be held September 18 and 25 and would be similar to last year's program. She stated that details for the program will be discussed at the September meeting. Ms. Langon stated she would be attending the event on September 18 and Ms. Newman would be attending September 25. She asked for a team leader for September 25. Vice Chair Huffaker voluntee.red. Ms. Langon stated she spoke at the Littleton City Council meeting regarding the $10 co- pay and the City Council decided to have their citizens pay the $10 co-pay this year. Ms. Langon suggested a "swap table" at the event for such items as Drano, lawn fertilizer, etc. Discussion ensued. The Commission decided to finalize the details at the next meeting. VII. STRATEGIC PLANNING SESSION Ms. Marvin led a discussion on the following: Number of Commissioners -The Commission decided to leave the number of members at its current size and to work on recruiting volunteers. A volunteer • 2 • • • sign-up sheet will be available at the Household Hazardous Waste Roundup and a "call for volunteers" will be placed in the Citizen. Length of Terms -Mr. Edwards asked that the term expiration dates be added to the member roster. Ms. Langon stated that an Ordinance change would be required to change the Jength of terms as well as the Commission's name. She further stated that the By-laws would be mailed out for review at the next meeting and would be voted on at the October meeting. Action: Ms. Edwards moved; Vice Chair Huffaker seconded. To change the By-laws to shorten the Commissioners' terms to two years. Motion carried. Activity Log -The Commission decided to keep the activity log and asked staff to add upcoming events to the log. Expectations and Responsibilities -The Commission decided that the activities are running smoothly and not to make any changes at this time regarding Commission/staff responsibilities. Ms. Langon commended the Commission for the responsibilities and activities it has taken charge of within the last two years. Ms. Marvin suggested looking at activities and the mission statement for the next meeting. Ms. Langon asked the Commission to consider the Adopt-A-Street program at the next meeting and whether they wished to continue the program. If so, did someone on the Commission want to take charge of the program? Ms. Lindsey stated she would bring more information on the Denver Digs program to the next meeting. She asked if the Commission wished her to investigate the memorial tree planting. Ms. Langon stated the Commission would need to determine where the trees would be planted. Ms. Lindsey stated she would speak with Mr. Black regarding planting the trees in the City parks. Ms. Langon stated that the National Keep America Beautiful conference is usually held in December and asked the Commissioners to be thinking about who to send to ·Washington D.C. Ms. Newman reminded the Commission of the Tent Talk on August 23. She stated City Council wished to thank all of the City's Boards and Commissions for their efforts. Ms. Newman also provided the Commission with an update on the Green City Data project. VIII. COMMISSIONER'S CHOICE Ms. Edwards -Asked if Mr. Stankorb would be writing an article on the river cleanup . Ms. Langon stated that the timing for the Citizen would not make it convenient; 3 however, the timing is better for the Household Hazardous Materials Roundup. Mr. • Stankorb stated he would contact Ms. Langon for a copy of last year's article. It was suggested that the article compare the cost of disposing the materials to the co- payment collected. Mr. Roth-Stated that contract trash hauling was brought up by the City Council again. He suggested reinstating the solid waste subcommittee and to meet a few times in order to proceed after elections. Discussion ensued. The Commission decided to place the matter on next month's agenda. Mr. Dulane -Asked what subcommittee he was on. The Commission decided to look at subcommittee assignments at the next meeting. IX. ADJOURN There was no further business to be brought before the Commission. Action: Mr. Stankorb moved; Ms. Marvin seconded: The meeting be adjourned. The motion carried; the meeting adjourned at 8:25 p.m. \_ fiz1:l~t/ ':f 1( ri10 N'lr1Cy F~nton , .I Recording Secretary 4 • •