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Home My WebLink About1999-10-13 CGP MINUTESENGLEWOOD CLEAN, GREEN AND PROUD COMMISSION October 13, 1999 I. CALL TO ORDER Vice Chair Huffaker called the regular meeting of the Clean, Green & Proud Commission to order at 6:30 p.m. Present: Absent: Staff: Barnes, Berens, D. Edwards, J. Edwards, Huffaker, Lindsey, Roth, and Stankorb Gillman, Goldsmith, Marvin, and Nabholz (absent with notice) Tricia Langon, staff liaison Kate Newman, staff liaison II. APPROVAL OF MINUTES Action: Mr. Roth moved; Ms. Barnes seconded. The Minutes of the September 14, 1999 meeting be approved. Motion carried. Ill. VOLUNTEER HOURS • Ms. Newman distributed the October volunteer hour forms. • IV. HOUSEHOLD HAZARDOUS WASTE Vice Chair Huffaker reported that 90 Englewood residents and 11 O Littleton residents participated in the program. Ms. Langon stated the Commission will receive money for approximately 40-50 batteries and collected approximately $2,000 in co-payments. She further reported that the Roundup collected 6 barrels of oil; 3 barrels of anti-freeze; and 8 barrels of flammable liquids. Due to the firefighters combining the latex paint, there were only 3 pallets of latex paint, which is below the $1,000 donation cap by CSI. Ms. Langon also stated that this year's program participation was about one-half less than last year. She further stated that the volunteers and organizers, as well as Kate Newman and herself, will be meeting to review the program. Ms. Langon suggested distributing information to citizens on latex paint since it will not be accepted at next year's program. She also suggested putting an article in the Citizen to alert residents on how to dispose of latex paint. She stated she would like to see aerosol cans and propane tanks accepted next year in place of the latex paint. Ms. Edwards suggested combining the program with Arapahoe County. Ms. Langon stated that a number of communities have tried working with Arapahoe County to start a program for County residents; and a program is scheduled for October, but she is unaware of the date. 1 v. LEAF AND TIRE DROP OFF Ms. Newman stated the event is scheduled tor October 23 and 30, as well as November 6 and 13. The Commission is responsible tor October 23 and 30. Ms. Newman stated she would be attending on October 23. Ms. Edwards, Mr. Roth, and Ms. Barnes are scheduled to also work on October 23. Mr. Huffaker, Ms . Berens, and Ms. Marvin are scheduled to work on October 31 . The event will be held at 2307 W. Belleview Avenue from 8 a.m. to 1 p .m. Ms. Berens suggested using scissors to open the bags rather than trying to untie them. Ms . Newman stated the flyer asked citizens not tie the bags. She further stated that fliers were sent to Code Enforcement tor distribution and articles were placed in the Citizen and Herald. Action: Huffaker moved; Ms. Barnes seconded: Purchase donuts tor October 23 and 30. Motion carried. Ms. Edwards will pick up the donuts tor October 23. Mr. Huffaker will pick up the donuts tor October 30. Mr. Huffaker will also pick up the "change bag" on October 29 . VI. HOLIDAY LIGHTING EVENT • Ms. Barnes stated she spoke with a woman at the recreation center who manages the before and after school program and she has volunteered to have the children color the • fliers tor the Commission. The display dates are December 4 through January 2. The judging date is December 13, leaving City Hall at 6:00 p.m. Awards will be presented at City Council on January 20. The entry deadline is December 10. Action: Ms. Barnes moved; Mr. Huffaker seconded: Approve monies tor necessary items tor the holiday lighting event. Motion carried. VII. HOLIDAY PARTY Ms. Edwards stated she appreciated the difficulty Ms. Barnes had last year locating a suitable restaurant within the limits of Englewood . She suggested perhaps having the dinner catered. She asked tor the Commission's input and direction. Discussion ensued. The Commission directed Ms . Edwards to contact Twin Dragon and attempt to reserve the restaurant for December 14 for approximately 35 people. Ms. Newman asked who the Commission would like to invite. The Commission decided that in addition to Commissioners and staff, to invite: Mayor Tom Burns, Miles Kubly and Rick Young who assisted with the harzardous materials roundup, Gary Sears, Robert Simpson, Dan and Brenda Jensen, Stan Lange, Susan Van Dyke, and Tim Weaver. Action: Ms. Edwards moved; Mr. Huffaker seconded: To approve up to $1,000 for holiday party expenses. 2 .- • • • VIII. KAB NATIONAL CONFERENCE Ms. Newman stated she would be attending the conference and asked if anyone else was interested in attending. She stated that Ms. Marvin and Ms. Barnes had expressed an interest in attending again if no one else wished to go. Discussion ensued. Ms. Edwards and Ms. Berens stated they would like to attend. Action: Mr. Huffaker moved; Ms. Barnes seconded: To approve monies to send two Commissioners and one staff member to attend the National Keep America Beautiful Conference on December 9-12, 1999. IX. BY-LAWS Vice Chair Huffaker asked if anyone had any changes to the By-laws as submitted. Mr. Stankorb recommended the following changes: Page Two , Article II, Paragraph 1, last sentence should read: "Commission members shall be appointed by the City Council for two (2) years consistent with Citv Ordinance #50, Series of 1990." Page Three, Article II, Paragraph 4 should read: "Ex-officio members of the Commission shall include the Staff Liaison representative and City Council advisor. Ex-officio members may participate in meetings and serve on committees. " Page Three, Article Ill, Paragraph 4 should read: "A simple majority of the number of duly appointed Commission members shall constitute a quorum for the transaction of business. " Page Four, Article IV, Paragraph 1 should read: "All members shall be appointed for terms of two (2) years." Page Six, Article IV, Paragraph 4, second sentence should read: "He/she shall perform the duties usually performed by the business manager of a non-profit corporation." Mr. Edwards asked if the name would be officially changed once the By-laws were accepted and passed. Ms. Langon explained that the Commission is governed by City Ordinance and that the proposed changes would not take effect until the Ordinance is changed. The Ordinance is the prevailing authority. Action: Mr. Stankorb moved; Mr. Roth seconded: The By-laws be approved as amended and to move forward to amend the Ordinance. By a show of hands, the motion carried unanimously . 3 X. CHAIR'S CHOICE Vice Chair Huffaker stated he had nothing further. XI. COMMISSIONER'S CHOICE Ms. Berens -Stated that she would like to chair the Good Neighbor Day event next year since no one had volunteered. Ms. Langon explained that at this time, she was uncertain as to whether Waste Management would be donating funds for the event next year and whether the Commission would be able to hold the event. Discussion ensued. Ms. Lindsey-Apologized for not being available on Saturdays. Her daughter has been ill. Mr. Stankorb-Stated it was good to be back. Mr. Edwards-Asked Commissioners to be thinking about the golf tournament and bring any ideas to the November meeting. Ms. Newman -Stated that Mr. Dulane had submitted his resignation. • Ms. Langon-Stated that this was the last meeting she would be attending on a • regular basis and that Ms. Newman would be taking over the majority of the Commission's activities. She asked the Commissioners to contact Ms. Newman if they had any concerns or questions. She will continue to work "behind the scenes" with Ms. Newman and on policy issues that affect the Commission. She further stated that it has been a learning experience working with the Commission and believes the Commission has made great progress in the last three years. XII. ADJOURN There was no further business to be brought before the Commission. Action: Mr. Stankorb moved; Ms. Barnes seconded: The meeting be adjourned. The motion rri d; the meeting adjourned at 8:05 p.m. 4 •