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HomeMy WebLinkAbout2000-03-14 CGP MINUTES\ • • ENGLEWOOD CLEAN, GREEN AND PROUD CO MISSION March 14, 2000 I. CALL TO ORDER Vice Chair Huffaker called the regular meeting of the C ean, Green & Proud Commission to order at 6 :35 p.m . Present: D . Edwards, J. Edwards, Gillman, Huffa er, McCahill , Roth, and Stank orb Absent: Barnes, Berens, Goldsmith, Lindsey, Ma in, and Nabholz (absent with notice) Staff: Kate Newman , staff liaison II. OATH OF OFFICE Vice Chair Huffaker administered the oath of office to Mr. McCahill. Ill. APPROVAL OF MINUTES Don Edwards stated that the Minutes needed to be am Tournament to read: " ... shirts will cost between $14 and $18. under the Golf Action: Mr. Edwards moved; Mr. Roth seconded . The inutes of the February 8, 2000 meeting be approved as amended . Motion carrie IV. VOLUNTEER HOURS Ms . Newman collected the volunteer hour forms. V. GOOD NEIGHBOR DAYS Ms. Newman stated that she and Ms . Marvin met with Waste anagement to discuss the program . Waste Management is willing to donate 250 coup ns valued at $20 each to the Commission and asked that the Commission purch se an additional 250 coupons. Ms. Newman explained that no matter how many cou ons were redeemed at Waste Management the Commission would pay for any c upons above the 250 donated by Waste Management. Ms. Newman explained that aste Management did not keep track of how many coupons were redeemed last year and did not plan to do so again this year . Discussion ensued. The Commission di ected Ms. Newman to request Waste Management to donate the $5 ,000, rather t an coupons, and the Commission would reimburse the citizens directly . Should Wa te Management refuse • to do that, the Commission asked Ms. Newman to obtain the 2 0 coupons from Waste 1 Management, and then research whether the Commission could directly reimburse citizens, with receipts, after the 250 coupons were distributed. • Ms. Newman stated that distribution dates needed to be placed in the Citizen . The Commission decided to distribute coupons on April 15 and 18 , locations to be determined . The Commission also discussed distributing any remaining coupons at the Arbor Day event conducted by the Parks and Recreation Department. Ms. Newman stated she would contact the Parks Department to determine that date and whether the Commission could join in their event. Ms. Newman distributed a sign-up sheet for volunteers to distribute coupons on the above dates . VI. GREAT AMERICAN CLEANUP Ms . Newman stated the Commission had discussed holding an event on May 6 . Ms. Newman stated she met with the regional representative and learned that Colorado Springs and Thornton were participating in the Cleanup , but Denver and Pueblo have not committed yet. Ms . Newman asked if the Commission still wished to put something together for the event. She stated that distributing seed packets was discussed at an earlier meeting and that she had received information from various companies selling seed packets . Discussion ensued. The Commission decided participate in the Cleanup and to move the event from May 6 to the Arbor Day event, conducted by the Parks Department. The Commissioners stated they didn 't feel citizens would come to the May 6 event, and that the Arbor Day event would draw a larger group. Ms. Newman • again stated she would contact the Parks Department to determine the date and express the Commission's desire to participate . Ms . Newman further stated that Mr. Frech from Keep Colorado Springs Beautiful had given her a large supply of trash bags. Vice Chair Huffaker volunteered to contact local businesses to request donations of seed packets . If sufficient packets are not donated, the Commission decided to purchase the seed packets. Action: Mr. Huffaker moved , Mr. Stankorb seconded: To purchase 200 seed packets up to $250. Motion carried . VII. GOLF TOURNAMENT Mr. Edwards reminded the Commission that the tournament is scheduled for June 12 . He reported that Waste Management sent a check to be a lunch sponsor and that he has received various verbal commitments from other companies. Mr . Edwards circulated the embroidered logos for Wells Fargo and the Commission which will be on the golf shirts for the tournament. Further, he stated that in the past the Commission has filled open slots with volunteers and Commission members that have helped the Commission . He stated that this year he would like to offer a complimentary invitation to the captain of the fire department. 2 I \ • • • Action: Mr. Edwards moved, Mr. McCahill seconded : The Chair of the tournament will receive a complimentary spot to play in the tournament. Motion carried . VIII. STUDY SESSION Ms. Newman stated that the Ordinance to change the Commission's name , as well as other recommended changes , was discussed at the February 14 City Council study session. Ms . Newman reported that there was discussion to reduce the number of Commissioners from 15 to 9 due to the high rate of turnover ; however, a motion was not made at first reading on February 22 to do so. The matter is scheduled for public hearing on March 20 . Ms . Newman further stated that Ms . Hanson resigned from the Commission . IX. EDUCATION PROGRAM Ms . Newman stated she talked to the Director of Public Works regarding placing trash cans in the public right of way , and Mr. Ross stated he did not support the idea, and that the Commission would need to work with the business owners to place the trash cans on private property. Mr. Huffaker asked Ms. Newman to research how City trash cans could be placed in the public right of way on Mansfield near the high school. He further suggested pursuing the idea of the Commission purchasing trash cans and contracting with local businesses for their placement. He stated it would need to be the businesses' responsibility to empty the cans , not the Commission's. Ms. Newman stated she would look into the matter. Mr. Roth stated he was supportive of the idea if businesses were in k ;·ested . If the Commission decides the idea is worth pursuing , he suggested contacting EDDA and the Chamber to see if there was any interest within the business community . X. DATE CHANGE Ms . Newman stated that due to City Hall moving into the new building June 9-12, Boards and Commissions have been asked not to meet the week of the June 12 . Ms . Newman suggested meeting on June 6 to finalize the golf tournament. Action: Mr. Stankorb moved, Ms . Edwards seconded: To move the June meeting to June 6 to fill goodie bags for the golf tournament. Motion carried . XI. CHAIR'S CHOICE Vice Chair again welcomed Mr. McCahill to the Commission . 3 XII. COMMISSIONER'S CHOICE Mr. Roth -Asked if he was to complete the Litter Survey supplied by Keep America Beautiful or the Photometric Index . Ms. Newman and Ms. Edwards stated it was their understanding that only new organizations would complete the survey this year , and established Commissions would conduct the Photometric Index . Ms . Newman stated she would contact KAB and clarify the issue . x. STAFF'S CHOICE \ Ms . Newman stated the regional conference for the Great American Clean Up will be held in Albuquerque. KAB is trying to establish a state affiliate in Colorado , and that Peter Frech from Keep Colorado Springs Beautiful is interested in being the state affiliate . Ms . Newman asked if Mr. Stankorb was interested in maintaining the community garden again . Mr . Stankorb stated he was . Ms . Newman further reported that contract trash hauling has been brought up by C ity Council again. She stated the matter is scheduled for an upcoming study session ; tentatively April 3. She stated she would be presenting five alternatives to the Council. Mr. Roth, Vice Chair Huffaker, Mr. Stankorb, and Mr . Edwards requested to be contacted when a firm date was set. XI. ADJOURN There was no further business to be brought before the Commission . Action: Vice Chair Huffaker moved; Mr. Stankorb seconded : The meeting be adjourned. The motion carried ; the meeting adjourned at 8 :00 p .m. 4 J • • •