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HomeMy WebLinkAbout2002-08-13 KEB MINUTES• • KEEP ENGLEWOOD BEAUTIFUL August 13, 2002 I. CALL TO ORDER Chair McCahill called the regular meeting of the Keep Englewood Beautiful Commission to order at 6:35 p .m. Present: Berens, Bippus, Brereton, Edwards, Ferber, Fish, Goldsmith, McCahill, Olson, Roth, Serrano Absent: Huffaker, Nicholas, McHugh, Nabholz, Stankorb Staff: Tricia Langon, Senior Planner Anthony Fruchtl, Staff Liaison II. INTRODUCTION OF STAFF LIAISON Ms. Langon stated Anthony Fruchtl is a Planner in the Community Development Department, and he will be the staff liaison to the Commission. The Commissioners introduced themselves and welcomed Anthony to the City . Ill. APPROVAL OF MINUTES Mr. Brereton moved; Ms. Olson seconded: THE MINUTES OF THE JULY 9, 2002 MEETING BE APPROVED. Motion carried. IV. VOLUNTEER HOURS Staff distributed and collected volunteer hour forms . Ms. Langon explained the importance of tracking volunteer hours for the Annual Report filed with Keep America Beautiful. V. GOOD NEIGHBOR DAYS Chair Mccahill stated that Waste Management donated 100 additional coupons . Due to lower turnout than expected at the July distribution dates, 50 coupons were donated to Code Enforcement to distribute to problem properties. Chair McCahill reminded the Commission that the last distribution date is Thursday, August 15 at the Englewood Recreation Center. Any remaining coupons will be sent to Code Enforcement. 1 • • VI. FUN FEST Ms. Bippus agreed to chair the Fun Fest. She distributed a signup sheet and requested volunteers to work on August 24 and 25. Ms. Bippus stated she needed to purchase supplies for the event; she asked Commissioners to review the supply list and consider donating various items they might have. Ms . Bippus requested that information on the Commission be available at their booth. Mr. Roth moved; Mr. Serrano seconded : TO APPROVE FUNDING UP TO $200 FOR FUN FEST. Motion carried. VII. HOUSEHOLD HAZARDOUS MATERIAL Ms. Ferber agreed to chair the event. She distributed a signup sheet and requested volunteers for September 7 and 14. Chair McCahill reminded members that packets of information would be assembled following the meeting. Staff also asked for volunteers to purchase and deliver bagels and juice on September 7 and 14, and reminded members to turn in receipts for reimbursement. VIII. MARKETING BROCHURE Chair McCahill stated that Mr. Huffaker was not in attendance; he asked Ms. Edwards and Ms . Ferber if they had any information regarding the marketing brochure. Ms. Edwards stated that they had discussed the brochure and felt that not much needed to change. Ms. Ferber stated that Mr. Huffaker was arranging for the graphic artist to layout the brochure. Staff indicated that Mr. Huffaker had requested staff to determine printing and layout costs from Signal Graphics. Signal Graphics will provide a quote within the next couple of days. IX. SOUTH PLATTE RIVER CLEANUP In Mr. Huffaker's absence, staff stated the event will be held on September 28, commencing at 8 a.m. at the Waste Water Treatment Plant. An article soliciting volunteers for the event will be in the next edition of the Englewood Citizen . Mr. Huffaker has been in contact with Jean Flynn of Suburban . Ms. Flynn had indicated that South Suburban may not be participating this year. If not, the Commission would need to determine whether or not it wanted to pay for removing the trash collected on their portion of the river. Staff indicated that Mr. Huffaker would have more details at the September meeting. X. CHAIR'S CHOICE Chair McCahill distributed a thank you letter from the Clayton Elementary School principal regarding the Commission 's Arbor Day tree planting activity. 2 • • Chair McCahill reported that the Annual Keep America Beautiful Conference will be held December 5 -7 in Washington, D .C. He asked previous attendees of the conference if they thought it was beneficial. Ms. Edwards and Ms. Goldsmith both stated the conference was a great place to share and gather information. Chair McCahill asked members to consider attending the conference. Staff makes the necessary travel arrangements, and the Commission would pay for any expenses. Chair Mccahill stated a Volunteer Management Seminar would be held on October 8; the cost is $167.00. The seminar covers how to recruit and retain volunteers . He asked if anyone was interested in attending. Ms. Edwards stated she was interested if she could arrange for transportation. Chair Mccahill stated the Commission brought three items for discussion to the City Council study session: • Collection of aluminum cans at the Civic Center. Council indicated the building is owned by the Englewood Environmental Foundation and would request that they look into recycling aluminum cans in the future. • General recycling. City Council indicated that the City makes every attempt to recycle and use environmentally safe products . • Single trash hauler. City Council was not very supportive of the idea. Mr. Brereton suggested the Commission revisit the issue and determine whether or not the current membership supported the concept of a single trash hauler. Discussion ensued. Chair McCahill requested staff to prepare a brief historical summary of the issue for the September meeting. Chair Mccahill stated Mayor Bradshaw asked the Commission to consider investigating a program recognizing property owners for outstanding yards. Ms. Langon stated the Commission had a similar program in the past -"Proud Properties." The Commission discussed how the program might work; obstacles to the program; criteria, the objective, and whether or not the program was something the Commission wished to pursue. The Commission decided to table the issue until the September meeting. XI. COMMISSIONER'S CHOICE Ms. Berens thanked Ms. Bippus for working for her at Good Neighbor Days. Ms. Ferber stated she would miss the next three meetings. Staff requested that she provide Mr. Fruchtl and Chair McCahill with updated information on the Household Hazardous Material roundup prior to the September meeting. Mr. Brereton stated he had researched the cost of providing a recycling dumpster and removal for old phone books. One month would cost approximately $400.00. He is attempting to identify locations for the dumpsters. Ms. Langon asked that the locations be reviewed by her for zoning purposes. 3 • • ---------------- ~ \ I ... XII. STAFF'S CHOICE Staff distributed a roster and asked members to update their information. Staff reminded the members of the Board and Commission Appreciation Night on August 26 from 5:30 - 7:30 p.m . in the Community, and stated a attendance count was needed in order to provide food. Staff stated the budget for 2003 was completed, and the Commission has not asked City Council for funds for a number of years. The only significant change to the budget was the addition of overtime salary for the recording secretary . Staff submitted the Commission's name last week to Wal-Mart for a $500 grant it is looking to award to an environmental group. Wal-Mart has not yet indicated when or to whom the grant will be awarded . XIII. ADIOURN There was no further business to be brought before the Commission. The meetin g adjourned at 8: 15 p.m . Commissioners then assembled envelopes for the Household Hazardous Material Roundup . 4