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HomeMy WebLinkAbout2002-09-10 KEB MINUTES• • • KEEP ENGLEWOOD BEAUTIFUL September 10, 2002 I. CALL TO ORDER Chair McCahill called the regular meeting of the Keep Englewood Beautiful Commission to order at 6:35 p.m. Present: Absent: Staff: Berens, Bippus, Brereton, Edwards, Fish, McCahill, Nicholas, Olson, Roth , Serrano Ferber, Goldsmith, Huffaker, McHugh, Nabholz, Stankorb Robert Simpson, Director of Community Development Tricia Langon, Senior Planner Anthony Fruchtl, Staff Liaison II. APPROVAL OF MINUTES Ms. Berens stated there was a correction on page 3. It should read "Ms. Berens thanked Ms . Bippus." Mr. Fish moved; Mr. Brereton seconded : THE MINUTES OF THE AUGUST 13, 2002 MEETING BE APPROVED AS AMENDED. Motion carried. Ill. VOLUNTEER HOURS Staff distributed and collected volunteer hour forms. IV. GOOD NEIGHBOR DAYS Chair Mccahill stated 234 coupons were distributed to citizens, and 116 coupons were donated to Code Enforcement. The Commission won't know for a while how many coupons were actually redeemed. Chair Mccahill stated because there was concern that 250 coupons would not be sufficient, the Commission requested an additional 100 coupons from Waste Management. It now appears the 250 coupons would have sufficed . Chair Mccahill also stated that next year it would be more appropriate to have six distribution dates rather than eight. If eight dates are needed, he recommended only one volunteer for the last two dates since most people show up the first couple of distribution dates . Those Commissioners who worked the event agreed. Ch air McCahill stated he would write a thank you letter to Waste Management for their generous contribution. 1 • • • V. FUN FEST Ms. Bippus stated the event went well, and the children seemed to enjoy themselves. Amy Doe Torres had indicated the sheep would be placed at Hampden Avenue and Broadway. Ms. Bippus thanked Mr. Brereton for e-mailing and calling Commissioners to help at the event. Three shifts with three people were needed each day. Ms. Bippus suggested the Commission consider only manning one day next year. Mr. Mccahill stated he felt it would be beneficial to have two co-chairs, one for each day. Mr. Brereton stated he would like the Commission to consider circulating an event sign-up sheet prior to approving funds for an event. If there aren 't enough volunteers, than the Commission doesn 't fund the event. VI. HOUSEHOLD HAZARDOUS MATERIAL Ms. Langon stated there were 91 participants on September 7; however, historicall y the second day is busier . She stated the amount of material collected was down from previous years . Mr. Fruchtl stated the Colorado Department of Health website had the wrong address for the event. Ms. Edwards stated there seemed to be a lot of confusion on who was working each da y . Ms. Olson stated she didn 't receive Ms. Ferber's e-mail. Ms. Edwards suggested event chairs call the volunteers rather than communicating through e-mail. The Commission agreed . Ms. Langon asked if someone could pick up Ms. Edwards on Saturday, or if the Commission would reimburse her for the taxi fare . The Commission agreed to reimburse Ms. Edwards for any transportation costs she might incur to attend the event. VII. MARKETING BROCHURE In Mr. Huffaker's absence, staff reported that the graphic artist who volunteered to design the brochure is very busy and wouldn't be able to start the project for a few months. To move the project along, staff designed and completed a draft brochure based on the comments received from the sub-committee. Chair McCahill is reviewing the draft and once his comments are received, staff will make final edits and send it to the printer. VIII. SOUTH PLATTE RIVER CLEANUP Chair McCahill stated that Mr. Huffaker had Achilles' Heel surgery, but he was still chairing the River Cleanup on September 28 . Mr. Fruchtl stated he had received phone calls from a boy scout leader and an employee from Home Depot who wanted to get involved. Event information was also faxed to the Elks Lodge. Mr. Fruchtl distributed posters and a sign-up sheet for the event. He encouraged Commissioners to place the posters on community bulletin boards . Additionally, waiver forms must be signed by all volunteers. Minors must have a parent's signature and must be supervised. Mr. Fish and Ms. Bippus asked that the waiver form be e-mailed to them. 2 • • • Mr. Nicholas moved; Mr. Fish seconded : TO APPROVE THE NECESSARY FUNDS FOR THE SOUTH PLATIE RIVER CLEANUP. Motion carried . IX. CHAIR'S CHOICE Chair Mccahill stated he wrote a letter, on behalf of the Commission, to City Council regarding the property recognition program . Staff distributed a copy of the letter. City Council read the letter and would like to know what the Commission's position is on the event and how they will proceed on Council's suggestion. Due to the Commission having a number of events for the remainder of the year, Chair McCahill stated he would like to write another letter to City Council stating the Commission will look at the program and get back to them the first quarter of 2003 . The Commission agreed. Mr. Fish stated it would be extremely helpful to develop an objective. Chair Mccahill asked that the program be placed on the October agenda for further discussion and brainstorming. Mr. Fruchtl stated he was still researching the single trash hauler issue, and would have a report at the next meeting . Chair McCahill stated Ms. Edwards is interested in attending the Volunteer Management Training Seminar in October and asked if other Commissioners were interested i n attending. Ms. Bippus moved; Mr. Fish seconded: TO APPROVE REGISTRATION AND TRAVEL EXPENSES FOR JACKIE EDWARDS TO ATIEND THE VOLUNTEER MANAGEMENT TRAINING SEMINAR . Motion carried . Chair Mccahill stated the KAB National Conference is scheduled for December 5 -7, 2002 in Washington, D.C. He stated Ms. Ferber is interested in attending and asked other Commission members to consider whether or not they would also like to attend. Mr. Fruchtl stated he would like to attend as staff liaison. Chair Mccahill circulated the KAB 2001 annual report. Chair Mccahill stated the Commission was awarded the $500 grant from Wal-Mart. Ms. Ferber and staff attended the presentation ceremony. Chair Mccahill stated he would send a thank you letter to Wal-Mart. 3 • • X. COMMISSIONER'S CHOICE Ms. Berens circulated an advertisement regarding a household hazardous waste program in Arapahoe County and Centennial. Ms. Berens reiterated that phone call reminders would be appreciated rather than e-mail. Mr. Brereton stated he has finalized his research on the telephone book recycling. The cost is approximately $200 per month, per container. BFI indicated the City of Golden has a similar program . Mr. Brereton suggested the Commission provide two containers for one month, probably December. Discussion ensued . Mr. Brereton stated the new phone books are distributed in December, and the drop off locations could be advertised in the Englewood Herald and Englewood Citizen. Mr. Fruchtl stated he would research possible locations for the containers. Ms. Olson moved; Mr. Serrano seconded : TO APPROVE $500 TO FUND RECYCLING OF TELEPHONE BOOKS FOR A ONE MONTH PERIOD. Motion carried. Staff reminded Mr. Brereton that an y documents for the placement and pa y ment of the containers would need to be reviewed and signed by staff. Ms . Edwards circulated various newspaper articles. Mr. Fish stated he had received information on free computer recycling. He will forward the information to the Commission . Mr. Serrano stated he works with Amy Doe Torres on the Parade Committee and will ask her when the sheep painted at the Fun Fest will be installed. Regarding the property recognition program, he suggested placing photos of the properties on the City's web site . XI. STAFF'S CHOICE Mr. Fruchtl stated the Leaf and Tire Drop Off is scheduled for November 2 and 9. Littleton coordinates the event, and the Commission will work the November 9 event. Staff distributed new Commission rosters, new rosters for all the City Boards and Commissions, the Community Development News Flash , and the gift Commissioners received at the Boards and Commission appreciation event. 4 • XII. AD!OURN • There was no further business to be brought before the Commission. The meeting adjourned at 7:50 p.m. Nancy Fi nton, Recording Secretary 5