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HomeMy WebLinkAbout2004-02-10 KEB MINUTES' ; • • • KEEP ENGLEWOOD BEAUTIFUL February 10, 2004 I. CALL TO ORDER The regular meeting of the Keep Englewood Beautiful Commission was called to order in the City Council Conference Room of the Englewood Civic Center. Chair Ferber presided. Present: Absent: Crotty, Edward'S,' Gehr, Kinton, Olson, Roth, Stankorb, Woodward, Ferber Howard, Huffaker, Nabholz, Nicholas, Truong Council Liaison: Wolosyn Staff Liaison: Planner Fruchtl Guest: Betsy Mercer, Horticulturist New members Gehr and Woodward were welcomed to the Commission. II. APPROVAL OF MINUTES January 13 , 2004 The Minutes of January 13 , 2004 were considered for approval. The Minutes were approved as written . III. ARBOR DAY CELEBRATION April 16-17, 2004 Ms . Me rcer was present for the discussion regarding the Arbor Day celebration. The City and KEB did not hold an event in 2003 because of budget constraints. This year, 2004, the tree nurs- ery at the Englewood Golf Course has been cleared of trees; they are now planted within the Park system . The City is looking for opportunities to encourage community involvement in re- planting the tree nursery. Financial aspects of the replanting program were discussed . A $500 grant is available, but must be matched to use for an event. The replanting of the nursery will cost $400, and KEB will have to match the contribution from the Parks Department. Ms . Wolosyn suggested that Maddox Elementary School may be interested in a tree spading. Another suggestion was to conduct an essay contest to award trees to multiple schools to plant on the school site. Flower bed planting was then discussed. KEB can plant the flower bed at Romans Park, and the Parks Department will maintain the plantings. The cost of the flowers will be KEB's expense. Donations will be solicited to cover this expense . IV. ELECTION OF OFFICERS Chair Vice-Chair Chair Ferber stated that the Commission needs to elect new officers for 2004. H :\GROUP\BOARDS \K~ep Englewo od Beautiful\J'vlinutes\2 004 \KEB -02-10 -04 .doc 1 f _, • • Mr. Crotty was nominated and elected Chair of KEB for 2004 . Ms. Jackie Edwards was nomi- nated and elected Vice-Chair. Dooley Gehr was designated "note-taker" for the Commission. Mr. Crott y assumed the Chair and conducted the remainder of the meeting . . V. 2004 GOLF TOURNAMENT Ms. Edwards, Chair of the Golf Tournament for 2004, reported on progress to date: • A generic letter has been prepared that introduces the golf tournament to businesses; • Approximately 250 letters to specific addresses were mailed on January 30th; • Veterinary Referral Care Clinic -committed to sponsorship of 4 holes; Mr. Crotty discussed attendance at a Pro-Green Conference; in 2hours he got more than 10 spon- sors. Mr. Kinton and Ms. Olson volunteered to attend the Colorado Home and Garden Show to try to elicit sponsorships. Mr. Woodward volunteered to begin calling previous participants, sponsors, and donors. A li s t of contacts with phone numbers will be provided. Further brief discussion ensued . An up-dated contact list was distributed. New members need to be provided with KEB shirts as soon as possible. Chair Crotty asked for a motion to purchase golf tees (320 of them ) with the KEB logo on them . No more than $200 is to be expended on this item. Ol son moved; Edwards seconded: 320 golf tees with the KEB logo imprinted on them be purchased ; maxi- mum expenditure shall not exceed $200. The motion passed. Commissioners working on the Golf Tournament will try to encourage a donation of the golf tees. Mr. Fruchtl reported on tournament sponsorships received in the office thus far: • Community Development Department -Lunch Sponsorship --$500 • Craig Hospital -Lunch Sponsorship --$500 • AMF Broadway Bowling Lanes -certificates for 80 free games • Glass Warehouse -Gift Certificate good for 1 class --$70 value Anticipated expenses include: • Food --$1,500 • Holes --$409 • Golf Course Reservation --$3990 H :\GRO U P\BOARDS \K~ep Englewood Beautiful\Minutes\2004\KEB -02 -10-04 .doc 2 ' • • • It was noted that most of these expenses can probably be recouped, and the golf course will do- nate free rounds, and maybe the golf balls. Ms. Edwards suggested approaching Xcel Energy regarding sponsorship or partic i pation in the tournament. Mr. Fruchtl will e-mail the sponsor list to members. It was noted that Ms. Edwards and staff members Fruchtl and Welty have worked very hard on the getting letters out early on the tournament. VI. 5-KRUN The proposed 5-K Run was discussed. Ferber moved: Edwards seconded: That August 28, 2004 be scheduled as the date for the 5-K Run . The mo tion passed. Mr. Woodward stated he will approach the Parks & Recreation Committee regarding the pro- posed run . Mr. Gehr offered to approach the Police Department with Mr. Fruchtl, regarding a 3.1 mile loop that will start and end at Belleview Park . Mr. Fruchtl will contact New Balance Shoes regarding the run, and also contact Amy Doe- Torres. Ms. Wolosyn volunteered to talk to Mayor Garrett regarding participation or sponsor- ship by Gart's Sports. KEB will hold off temporarily to determine what "buy-in" there may be regarding sponsorship of the run. VII. STAFF'S CHOICE Mr. Fruchtl stated that he will get the KEB shirts to the new members. Mr. Fruchtl reported that City Council is requesting that absences from meetings be noted "ex- cused", or "unexcused" on attendance reports. Members were asked to please notify staff by phone if they find they cannot attend a meeting. Mr. Fruchtl reported on the phone book recycling; the container has not yet been removed . He reported on some problems with the company; the logo was not put on. Fast Signs put the logo on for free . Although unable to be in attendance at this meeting, Mr. Truong (new member) will be working with local businesses ; he is affiliated with Jasmine Cafe . Ann Nabholz is now a citizen member of KEB . Mr. Fruchtl and Mr. Truong are to meet on Thursday , February 12, to discuss KEB. H:\GRO UP\BOARDS\Keep Englewood Beautiful\Minutes\2004\KEB-02-10-04 .doc 3 • • • Mr. Fruchtl distributed the annual report from the Department of Community Development. VIII. COMMISSIONER'S CHOICE Ms. Ferber welcomed new members to the commission, and congratulated Mr. Crotty and Ms. Edwards on their election to Chair and Vice Chair. Mr. Roth welcomed the new members to the Commission. Ms. Olson welcomed the new mem- bers, and noted that she will be unable to attend the March KEB meeting. Mr. Kin ton inquired about cell phone recycling. Ms. Edwards raised "adopt-a-bus stop", particularly Dartmouth and Broadway and Downing and Floyd. Mr. Gehr volunteered to monitor and clean the bus stop by the Flood Middle School on South Broadway . Stankorb moved : Edwards seconded: The meeting be adjourned. The motion carried. The meeting adjourned at 8:00 p.m . H:\GRO UP\BO ARDS \Keep Englewood Beautiful\Mioutes\2004\KEB-02-l 0-04 .doc 4 ,-'