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Home My WebLink About2004-03-09 KEB MINUTES• • • KEEP ENGLEWOOD BEAUTIFUL March 9, 2004 I. CALL TO ORDER The regular meeting of the Keep Englewood Beautiful Commission convened at 6:37 p .m. in the City Council Conference Room of the Englewood Civic Center. Present: Absent: Eric Crotty , Jackie Edwards , Samara Ferber, Dooley Gehr, Daryl Kinton, Ann Nabholz, Valerie Passerini , Don Roth , Gerald Stankorb, Jim Woodward Olga Wolosyn , Council Representative Linda Olson (excused absence); Debra Howard and Lee Truong, unexcused ab- sences; Also present: Eric Lutz , EPD Gary Hultberg, Parks & Recreation (guest speaker) Not all members were present when the meeting convened, but arrived during the course of the meeting . Ms. Valeri e P ass erini , newly appointed member, was welcomed to the KEB Commission. Ms . Ann Nabholz w as welcomed to the Commission as a voting member. All members of the Commission introduced themselves . Mr. Stankorb a nnounced his re s ignation from KEB due to family/personal reasons. He will submit a formal letter of re s ignation to City Coun c il. II. 5-K RUN FUND RAISER Gary Hultberg P arks & Recre ation Department Mr. Hultberg addressed the Commission regarding the proposed 5-K Run Fund Raiser. Issues addressed by Mr. Hultberg included: • Background on parking loc ation • Labor inten si ve • USA TF -sanctioned/not sanctioned • Possible trails • 3.1 miles= SK • Show wagon is foc a l point • Not on City Streets -limits police involvement • Permit/use of paths • Waive all fees -would limit 300 people • Waves would need to happen • Sharing of space H:\GRO UP\BOARDS\Kee p Eng lewood Beauti ful\M inut es\2004\KE B-0 3-09 -94 .doc 1 • Mr. Hultberg offered recommendations to raise $5,000 to $10,000: • • • Attract runners • Get sanctioned • Need to use streets • Start at Inca Park at Belleview; continue north to Quincy; around Clayton School, and finish back at the Park. • FunFest-Old Tyme Fair • Barricade -Police Presence • Whole day of activities possible • Could throw admission to WaterPark • Can do a Jot of marketing in conjunction • "Labor Intensive" with various events/activities • $20 application w/$30 commitment • $20 (covers -hook-up w/event company -what is goal of event -dollar figure) • Dependent on goals of commitment Jim Woodward stated that CCS parks recommended use of BKB limited. Mr. Crotty thought the 5-K Run would be a timed event. EPD Officer Lutz addressed the Commission, and offered the following comments: • He had spoken with Mr. Fruchtl about the 5-K event' • He also spoke with traffic officers regarding the 5-K; • Thought the run was to be on a 5-K trail; • There will be problems with the run being on a trail open to the public -people will get in the way of an organized race. • The race should start and end at the same location; • Should be scheduled some time in August; • Cautioned there may be a challenge of not having enough police officers to cover the streets (cou rse of the race). • EPD does have contact with barricade companies; • Unable at this time to commit officers to the event; • Commissioners can man barricades/wear orange vests • EPD is not willing to block traffic flow on Belleview A venue; • Suggests keep race off streets; • May need to have it on-street if participation is too big Ms . Ferber wanted to discuss hiring a management company in regard to the 5-K Run. She in- quired about the cost of BKB and what is included in this cost. Mr. Kinton responded that $25 pe r person should be the maximum charge to cover all labor and charges to oversee the Run. He also discussed inclusion of the Run on two regional event calendars. Mr. Woodward commented that he was looking for a "family-fun-run" -something not as grand as has been suggested . Mr. Woodward suggested the KEB needs more information from the H :\GROUP\BOAROS\Keep Englewood Beautiful 'u\1inutes\2~\KEB 03-09-94 .doc 2 • • • management company to get a better idea of total cost, and what needs to done to make the Run an actuality. Mr. Crotty raised the question regarding appointment of a sub-committee to further explore the 5-K Run. Ms. Ferber and Mr. Kinton both agreed that a sub-committee would be a good idea. Discussion ensued. Ms . Ferber, Ms. Passerini, Mr. Kinton and Mr. Crotty will serve on the 5-K Run sub-committee . Mr. Woodward will serve as a liaison to the Park & Recreation Commis- sion . The subcommittee will meet prior to the next KEB meeting; March 23rd at 7:00 p.m. at Mr. Crotty ' s house. III. APPROVAL OF MINUTES February 10 , 2004 The Minutes of February 10 , 2004 were accepted as corrected on Page 2 , Page 3, and Page 4. IV. GOLF TOURNAMENT Efforts to obtain sponsors at the Home and Garden show were discussed. Mr. Kinton and Ms . Olson did not have great success at this Show . Ms. Wolosyn stated that she has placed three calls to the Community Service person for Sports Authorit y, but is still waiting to hear back. She stated that she has met with Mayor Garrett re- garding the Golf Tournament , and it is still possible that Sports Authority will be a sponsor. Mr. Woodward will follow up on getting trinkets for the golf tournament and get them to Jackie Edwards. He will also contact Diamond Shamrock to discuss a possible sponsorship . V. STAFF'S CHOICE Staff did not bring up any issues for discussion . VI. COMMISSIONER'S CHOICE Recycling of cell phones was discussed. The possibility of generating funds for this project was raised for discussion. Motion was made to authorize Mr. Kinton to contact Elitch Spring Spin Charity Day . The mo- tion was seconded by Ms . Edwards. The motion carried. Mr. Woodward brought up the Englewood Recreation Center publication , and suggested if KEB was interested in placing a notice of the Run or Tournament in the magazine, information is needed within this month for the next publication . Ms . Passerine requested e-mail addresses of the Commission. H:\GRO UP\BOARDS\Kcep Engle wood Beautiful\Minutes\2004\KEB 03-09-94 .doc 3 ... ... .- • Ferber moved : Edwards seconded: The meeting be adjourned. . ., ,.i. • .' ~ ,f\ • • H :\GROUP\BOARDS\Keep Englewood Beautiful\Minutes\2004\KEB 03 -09-94 .d oc 4