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HomeMy WebLinkAbout2004-08-10 KEB MINUTES• • • KEEP ENGLEWOOD BEAUTIFUL August 10, 2004 I. Call to Order The regular meeting of the Keep Englewood Beautiful Commission met in regular session at 6 :30 p . m. on August 10 , 2004. Present: Dooly Gehr, Don Roth, Linda Olson, John Brick, Olga Wolosyn, Valerie Passerini , Jackie Edwards , Eric Crotty, Cornelia Humphreys, Jim Woodward, Absent: Samara Ferber (excused), Daryl Kinton (excused), Ann Nabholz (excused), Lee Truong (unexcused ). Staff: Anthony Fruchtl, Planner II. Approval of Minutes Jul y 13 , 2004 Several amendments were suggested for the minutes: • Add that Linda Ol son pre sided. • V alerie Pass arini is spelled "Pa ss erini ". • Ms. Pas serini and Mr. Woodward attended the 7/28/04 Chamber of Commerce meeting, not Mr. Crotty and Ms . Passerini. • KEB had approved expenditure for printing costs up to $100 and also out-of-pocket ex- penditures that Ms . Passerini has incurred to-date for copying , which was less than $30 . Motion to approve the Minutes of July 13 , 2004, as amended , was made by Mr. Woodward. M s. Edwards seconded and the motion passed . III. Volunteer Hours Introductions of new or newer members then ensued as there were a few members that did not know e ach other. Forms indicating Volunteer Hours were collected. IV. Golf Tournament Lind a Olson discussed the possibility of h aving a group of University of Denver undergraduate students help with KEB all year as a leadership course project, culminating with help on th e Golf Tourn ament. Students would volunteer at events, help with re search and assist Ms. Nabholz on the golf tournament coordin ation. The Commission was supportive of this help and encouraged Ms. Olson to go ahead and write up a summary that Mr. Fruchtl can run past the City Attorney. H :\GR OUP\BO ARDS\Kee p En g lewood BeJutiful\Minutes\200-i\l(EB -08 -1 0 -04 .doc l • ,. • v. Good Neighbor Days KEB didn't give out as many certificates as in past years. There are about 100 left. The Com- mission decided to have Mr. Fruchtl give them to Code Enforcement to pass out during their work for the next 3 weeks. VI. Staff Choice Mr. Fruchtl had several announcements and items: • Household Hazardous Waste Round-Up days are Saturday --September 11 and 18, from 7 a.m. to 2 p.m.; • Mr. Fruchtl sent around a sign up sheet; 2-3 Commi ssioners are needed at each time slot on each day . • Muffins , juice and ba gel s will be provided for breakfas t. Ms. Passerini will bring them on the 18t\ Ms. Olson will bring breakfast on the ll th. • Community Development will supply the water on both dates. • A box lunch will be provided on both Saturdays . Jackie Edwards volunteered to chair this. The KEB monthly meeting is the l41 h of September, a sub-committee will meet on September 7, Tuesday , at 5:30-6 :00 p.m.; if members can attend , the task is to put together a packet of flyers to hand out on the HHW days. Mr. Fruchtl has been • working on this with the firefighters and Safety Kleen . • A motion was made by Mr. Roth to allow Olson and Passerini to purchase breakfast goods as needed for this event. Edwards seconded the motion. Motion passed. KEB membership discussed attendance policy of the Commission and looked at the KEB atten- dance report to discuss how commissioners who have not been active might be both encouraged to participate or be officially removed through a vote of the Commission. First step would be to call the commissioner to inquire of their interest; if they are no longer interested then ask for them to formally resign so that the vacancies can be filled in December by City Council. Mr. Crotty will make calls to those commissioners where this applies. VII. 5-K Run Chairman Crotty led a discussion through many of the details for planning of the SK Fun Run . Bill McCahill wants to volunteer for the 5-K and Mr. Crotty will phone him to get him involved. Mr. Fruchtl is willing to help in any way for the race , so let him know of needs . All commis - sioners should give any donation record forms to him so that the city can keep track of gifts and the commissioners can send thank you c ards . Mr. Woodward announced that Safew a y has committed to 300 bottles of water as a donation . King Soopers said they could probably give us some of the fundraising coupons you often see for school fundraisers. We can use these to purchase some of the things we need such as garbage H :\GROUP\BO A RDS \Kee p Englewood Bea utiful\Minutes\2004 \KEB -08-l 0-04 .doc 2 • bags, etc. We still don't have 5 gallon containers for water stations. If Mr. Woodward cannot find a way to get these, we will use the bottled water and pour it into paper cups for runners to grab. • The plan was for one water station to begin with but it may help to have two to three and allow sponsors to set up their own and use it for marketing. Self Defense wanted to be at the end of the race to work the table and promote their program. We currently only have four runners signed up, so more needs to be done to get runners out. Several commissioners will be going to area races the next few weekends to put our flyers out to recruit other runners. Staging for the event will be in left field of the ballpark for the event. Bathrooms are already in place in the park and will be opened. No extra porta-pottys will be provided beyond the nonnal park services . There is no electricity so a generator will be needed. Any vendors needing tents will have to provide their own. Family funfest is not doing flyers to notify residents of the event. The Commission decided to do street closure notification flyers out of courtesy to the neighbors anyway. Ms . Humphreys volunteered to distribute those along the three-mile race. Signs will most likely be used on the corners to announce the race . Flyers to each door would also help get the word out for runners too. This distribution will be done the week before with a small-size information piece; Mr . Crotty will make copies and get it to Ms. Humphreys. Parks and Recreation will set up tables for us . Gart Sports and Burt Automotive are sponsoring shirts and coupons for gifts as well as recruiting runners for the race. They also are providing a $5.00 co-pay to enter the race for any employee of Gart or Burt. The Commission discussed the prices and use of trophies and medals. Ms. Passerini motioned to approve funds up to $302.76 to purchase trophies and medals for race awards. Mr. Gehr sec- onded the motion and it was passed unanimously. For the remainder of information regarding the SK Run details see the attached Action Plan . 5-K Run committee will meet again on August l 7 1 h 7 p .m . at the Patriot and Loyalist. Ms. Edwards moved: Ms. Passerini seconded: The KEB meeting be adjourned. Linda Olson , Note Taker H:\GROUP\BOARDS\Keep Englewood Beautiful\Minutes\2004\KEB-08-I 0-04.doc 3