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HomeMy WebLinkAbout2006-07-11 KEB MINUTES• • • I. KEEP ENGLEWOOD BEAUTIFUL July 11, 2006 CALL TO ORDER The regular meeting of the Keep Englewood Beautiful (KEB) Commission was called to order at 6:35 p.m . in the City Council Conference Room, Chair Olson presiding. Present: Olson, Adams, Brick, East, Montague, Rockman , Rothe, Mccaslin Absent: Sampson (excused), Sabrsula (unexcused) Staff: Ryan Huffman, Staff Liaison Chair Olson welcomed Brett East to the Commission, who was recently appointed to the Commission. 11. MEETING PROTOCOL Chair Olson discussed meeting protocol and Robert's Rules of Order. Discussion was held regarding limiting side conversations . Mr. Brick suggested focusing on the regular meeting and not subcommittee business . He stated subcommittee updates are certainly appropriate, but subcommittees should meet at a separate time to conduct business . Ill. APPROVAL OF MINUTES Mr. Rothe moved; Mr. Brick seconded: Motion passed. TO APPROVE THE JUNE 13, 2006 MINUTES. IV. NEW APPOINTMENTS AND RESIGNATIONS Ms. East stated she and her husband moved to Englewood in October and she is excited to participate on the Commission. The Commissioners welcomed Ms. East to the Commission and thanked her for volunteering. Mr. Huffman stated that Ms. Humphreys submitted a letter of resignation from the Commission. Her letter indicated that her schedule prevented her from committing the necessary time to the Commission . Ms. Sampson submitted a letter resigning as chair of the SK Subcommittee. She still wishes to remain on the Commission; she anticipates returning in September. Mr. Brick made a recommendation that the SK subcommittee appoint another chair . 1 • • • Mr. Rockman stated he was taking a four month leave of absence from the Commission . His official return is January 1, 2007. Chair Olson asked him to let the Commission know before December if things change and is unable to return. Mr. Mccaslin stated he would pass along to Council the need for appointments to the Commission. Mr. Mccaslin stated not many p eople applied for board and commission appointments in June . Ch air Olson stated the Commission is op e n to an y one; it is not limited to City of Englewood residents . She encouraged Commission e rs to seek volunteers to apply for appointment. Mr. Huffman stated he has resigned from th e City and will begin working for Douglas County on July 20. The Commission wished Mr. Huffman well . Mr. Huffman stated h e has enjoyed his time with th e City and the Commission. V. GOOD NEIGHBOR DAYS Mr. Huffman stated the event has been advertised in the Engl e wood Citizen and if coupons run out, it has been communicated that the coupons are first-come, first-served. Mr. Huffman distributed a sign-up sheet for the Au gust distribution. Au gust 26 is the las t distribution date, which is the date of the SK run . Code Enforcement receives the extra coupons to handout to citizens . VI. SK RUN Ms. East volunteered to be on the subcommittee. Chair Olson stated she contacted Dooley Gehr, the chair of last year 's SK subcommittee. He stated he was av ailable in the evenings to assist the committee. Ms. Adams distributed the updated sponsor she et. She stated sponsors who are donating food need to be contacted to determine if they are delivering or if it needs to be picked up. Mr. Huffman stated $93S has been received to d ate in cash donations. Ms . Adams stated businesses seem more willing to give in-kind donations. Mr. Huffman suggested next year to look at the sponsor levels and how in-kind donations are handled . Chair Olson agreed; there doesn't seem to be much distinction/sep aration between the levels . Mr. Huffman stated there are currently only 8 runner registrations; however, most runner s sign-up the week before the event. Mr. Woodward and he have arranged for runners to register and pick up their bibs at New Balance, the Englewood Recreation Center, and the Community Development Department. Once the tri-folds are sent out to Eclectic Edge, the registrations should increase as well. Mr. Brick asked if Scott Gorsky is working on the brochures . Ms. Fenton created n ew brochures and posters because Mr. Gorsky created the brochur es and posters in a computer program the City does not have . 2 • • • The Commission discussed using BKB to manage the run next y ear . Chair Olson stated the Commission approached them but they wouldn 't take on the Commission 's SK because it was too small . Perhaps they will next year if the numbers are up. BKB referred the Commission to Eclectic Edge. Ms. Adams stated she is concerned about printing. Mr. Huffman stated that Mr. Rockman did a good job of soliciting Office Depot to donate 400 black and white, single sided copies . There is a demand for 1,500 copies . Chair Olson stated Sir Speedy has volunteered to print copies. Mr. Huffman stated he would contact Sir Speedy. Registration forms are also available online. Discussion ensued regarding distribution of registration forms. Chair Olson recapped by stating cash donations and runners are still needed. VII. BUDGET Mr. Huffman distributed the monthly budget update. Chair Olson asked for an explanation of the Administration column . Mr. Huffman stated the revenue side is the interest gained on the account. Expenditures are for postage, copies, travel to the KAB conference, membership dues and miscellaneous expenditures not associated with a specific project. Mr. Rockman expressed concerned on how monies are distributed to other Boards and Commissions. Chair Olson stated the Commission, in the past, was never typically funded b y City Council. It was set up to be self-funded. Mr. Huffman stated in previous years the Commission was self-sustaining . It has only been in the last couple of years that Council has put money into the Commission's budget due to the raising cost of the Household Hazardous Material Roundup and decreased fund raising . The Commission is very different from other Boards, such as the Board of Adjustment or Code Enforcement, which meet once a month and have expenses for copies, postage, training, etc. and do not conduct fund raising or receive funds /donations from outside sources. Discussion ensued . VIII. GRAFITTI HURTS Mr. Brick stated he would like information on what the City is doing regarding graffiti. Mr. Huffman stated there has been a response from City Council to limit graffiti. There was a meeting for a product demonstration which turned out to be more of a service rather than a product. Mr. Huffman stated at the meeting that Keep America Beautiful has a program, "Graffiti Hurts." A stud y session with City Council has been scheduled for September to discuss graffiti . Mr. McCaslin stated it is problem throughout the metro area . 3 • • • IX. SUBCOMMITTEE UPDATES A Partnership Committee Mr. Brick stated he received a call from a Brownie troupe leader who is interested in cleaning up the South Platte River. He will keep the Commission updated on the date and time in case the Commission wants to participate . Mr. Huffman advised the Committee to work with Mr. Stitt in Community Development as how the City can get involved . There is a concern regarding liability. Mr. Brick stated he would be personally responsible for any equipment. Chair Olson stated the issue of liability is more personal. Mr. Huffman suggested looking at the South Platte River Cleanup which is scheduled for September 30 and organized through the Greenway Foundation . Chair Olson asked if the troupe had a date scheduled. Mr. Brick stated they did not, but they are considering the second week in August. Mr. Huffman stated he mentioned the River Cleanup to the troupe leader. At the next meeting, the Committee will be brainstorming on alternative transportation. He asked the Commission to e-mail him with suggestions . The Committee also will be discussing how much time can be committed to the urban litter and graffiti issue; perhaps more members will need to be added to the Committee. B. Education Committee Mr. Rockman stated the Education Committee will meet on August 7. While he cannot attend the regular Commission meetings, he is considering attending the subcommittee meetings through the end of the year. Chair Olson requested that another member from the Education Committee report back to the Commission at the regular meetings. Mr. Rockman stated the Committee wants to update the Commission brochure as soon as possible . X. STAFF'S CHOICE Mr. Huffman asked the Commission if they wanted to keep the co-pay for Household Hazardous Waste at $20 and $10 for computer recycling. Discussion ensued. Mr. Rockman moved; Mr. Rothe seconded: Motion passed . TO KEEP THE CO-PAY FOR HAZARDOUS MATERIAL ROUNDUP AT $20 AND $10 FOR COMPUTER MONITORS IF THE CITY CAN PAY ACCESS COMPUTERS AFTER THE EVENT. IF CO-PAY FOR MONITORS IS COLLECTED THE DAY OF THE EVENT, THE CO-PAY WILL BE $8. Mr. Huffman will call Access Computers to determine the collection of the co-pay and billing situation and if they will accept monitors from businesses. 4 • • • Mr. Huffman stated Council is hosting a Board and Commission Appreciation night on August 28 at Centennial Park. Mr. Huffman thanked the Commission for allowing him the privilege of working with them. The Commission wished him well in his new job. XI. COMMISSIONER'S CHOICE Mr. Mccaslin thanked the Commission for all their hard work and their contribution back to Englewood . He stated he would follow-up on budget policies and Commission appointments at the next Council study session . Ms. Montague stated she had a quote for the brochure: "We do not inherit the earth from our ancestors. We borrow it from our children ." The Commission agreed to use it in the new brochure . Chair Olson stated Englewood is a full service city. She stated she feels the City is very cautious in how it expends its monies . The Commission just needs more information on its budget and the budget process. Mr. McCaslin stated he would use his platform to promote the Commission and their events . 5