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HomeMy WebLinkAbout2006-08-08 KEB MINUTES• • • KEEP ENGLEWOOD BEAUTIFUL August 8, 2006 I. CALL TO ORDER The re gu lar meeting of the Keep Englewood Beautiful (KEB) Commission was called to order at 6:3S p.m. in the City Council Conference Room, Chair Olson presiding. Present: Olson, Adams, East , Montague, Rockman, Sabrsula, Mccaslin Absent: Sampson, Brick, Rothe (Exc us ed) Staff: Harold Stitt, Community Dev e lopment Manager II. APPROVAL OF MINUTES Ms . Sabrsula stated she called and informed staff that she would not be at the July meeting; therefore, she should be marked as exc used on the Minutes. Ms. Montague moved; Ms . Sabrsula seconded: Motion passed. Ill. GOOD NEIGHBOR DAYS TO APPROVE THE JULY 11 , 2006 MINUTES AS AMENDED . ti.•. Stitt stated no one was signed up for Saturday, August 12; he circulated the sign up sheet. IV. SK FUN RUN/WALK Ms . Sabrsula updated th e Commission on the SK . Jim Woodward called her prior to the meeting; he found a company who will make 1 SO T-shirts for $600. The Commission only ne eds to provide the artwork. She called Ouray Sports inquiring whether they would sponsor the T-shirts ; she is waiting for someone to call her back . Ms. Adams moved; Ms. Montague seconded : Motion passed . THAT MS . SABRSULA ORDER T-SHIRTS FOR $4 .00 -$4.2S A SHIRT . 1 • • • The deadline for sponsors to be included on the T-shirts is August 11; the deadline for the T- shirts is next week. Chair Olson stated she may have two more sponsors. Ms. Sabrsula circulated the work plan list and discussed the Commissioner's roles and responsibilities for the race .. The list also breaks out what donations and monies have been received from sponsors. Discussion ensued. Ms. Sabrsula stated the only item in question is trash. Chair Olson stated last year they had large trash bags available and there are trash containers at the site. She suggested Ms. Sabrsula talk to Mr. Woodward. Ms. Sabrsula stated Mr. Woodward was going to contact Dooley Gehr to ask if he would be the "supervisor" the day of the race since he has done the race before. If Mr. Gehr is not willing to step into the role, a supervisor wi ll need to be appointed. Chair Olson stated if no one else can do it, she will. Mr. Stitt stated there are currently 74 runners registered . Ms. Sabrsula stated she sent 400 brochures to the City of Boulder; the brochures will be placed in the racers ' packets. Discussion ensued regarding how to register more runners . Mr. Stitt stated the Fire Department will have a couple of medics on the course. If possible they will have the fire truck and a rescue vehicle at the site as well. They recommended if there are any issues on the course that they need the course marshals to call the race supervisor and have it relayed to the staff person at the start of the race. This will ensure one point of contact. The banner needs to be updated; the old sponsors need to be removed and new sponsors added. Mr. Stitt stated he would update the banner. Chair Olson asked Mr. Mccaslin to encourage Council to support and participate in the race. It was decided that Commissioners would meet in the Community Development Conference Room on August 21 at 7 p.m. to fill the give-away bags. Mr. Stitt will reserve the conference room. Mr. Mccaslin stated he would contact Tom Munds at the Englewood H era ld regarding the event. V. HOUSEHOLD HAZARDOUS MATERAL ROUNDUP Mr. Stitt stated he met with Safety Kleen, Littleton staff, Englewood fire staff, and Access Computers to coordinate the event. Safety Kleen has agreed to keep the cost the same as last year and the y will accept the same materials. He and the fire staff went to the site after the meeting to ensure everyone was familiar with the setup. Mr. Fruchtl also attended the 2 • • • meeting to provide direction . Access Computers is charging $8 per monitor this year. The Commission will collect a $10 co-pay per monitor to make the transaction easier. The company will bill the Commission after they have collected the equipment. The dates for the Roundup are September 9 and 16, 8 a.m. -2 p.m. Chair Olson stated it might be helpful to know what it costs to dispose of certain types of materials, such as pesticides, oil-based paint, etc. so citizens can better understand why they are being charged $20. Mr. Stitt stated he would call Safety Kleen and ask if the y could give him a per ounce, per gallon cost of disposal of typical materials. VI. SUBCOMMITTEE UPDATES A. Partnership Committee Chair Olson stated there was nothing to report. Ms . East asked for clarification on the purpose of the committee. Chair Olson stated the committee finds ways to realize the Commission 's goals with other groups and organizations, such as public schools or non- profits. The Committee1 s current work has been looking at alternative transportation and determine how it can increase non-automobile us e within the City. B. Education Committee The brochure is ready to be updated . VII. STAFF'S CHOICE Mr. Stitt stated staff is in the process of putting the budget together for 2007. The Commission operates as a donor's fund , which allows the Commission to accept funds. Last year Council did a supplemental appropriation to balance the fund because the Commission spent more money than they raised or brought in through co-pays. The Commission is in a position of not being able to support themselves solely on its fundraising activities. Staff is looking at ways of addressing that issue; one way is to request that Council make an appropriation for the 2007 budget at the beginning of the budget cycle rather than at the end of the year. The money appropriated by Council would be for events the Commission holds throughout the year -Household Hazardous Roundup, Leaf & Tire, etc. Chair Olson asked if the Commission should be at a Council meeting when this issue comes up. Mr. Stitt stated possibly; it might be beneficial at some point if a short presentation by the Commission is necessary. He will have more information after the budget meeting. Staff is investigating the cost for Englewood c1t1zens to utilize the Jefferson County hazardous recycling center. This would replace the Household Hazardous Roundup if it turns out to be cost effective. The Jefferson County facility is established; they accept more materials; and citizens can drop off materials year round. The downside is that the facility is 3 • • • on Rooney Road which is about 20 minutes west of Englewood. The center will pickup for an extra fee. VIII. COMMISSIONER'S CHOICE Mr. Rockman stated he is disappointed that he is having to resign from the Commission. The Commission wished him well. Ms . Montague thanked Ms. Sabrsula and Ms. Adams for their hard work on the SK. Chair Olson stated she would like to reappoint a Vice Chair . Ms. Sampson has not been able to attend, and probably won't be able to attend until September. Ms. Montague moved; Ci1air Olson seconded: TO NOMINATE MS. SABRSULA AS ACTING VICE CHAIR. Ms. Sabrsula accepted the nomination. Motion passed. If Ms. Sampson is not able to return to the Commission by the September meeting, Chair Olson stated she would like to revisit the issue of the Vice Chair and look at releasing Ms . Sampson from her commitment. Ms. Adams asked for clarification on the Board Appreciation Night. Chair Olson stated it is being held on August 28 at 6:00 p.m ., Centennial Park. It is open to all Boards and Commission members and their families. The meeting ad j o rned at 7:40 p.m . 4