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HomeMy WebLinkAbout2006-09-12 KEB MINUTES• • • KEEP ENGLEWOOD BEAUTIFUL September 12, 2006 I. CALL TO ORDER The regular meeting of the Keep Englewood Beautiful (KEB ) Commission was called to order at 6:30 p .m . in the City Council Conference Room , Chair Olson presiding . Present: Adams, Brick, East, Olson, Montague, Rothe, Sabrsula, Sampson , McCaslin Absent: None Staff: Audra Kirk, Staff Liaison Harold Stitt, Community Development Manager II. INTRODUCTION OF STAFF LIAISON Mr. Stitt introdu ced Audra Kirk, the new Planning Technician in Community Development. She is also the Commission's new liai son. Ms. Kirk stated this is her first planning job, and she is looking forward to working with the Commission and for th e City. The Commission welcomed Audra . Ill. SK FUN RUN/WALK Ms. Sabrsula circulated the list of sponsors to the Commissioners and asked them to review i~ to ensure all the sponsors are listed. Staff wi ll then send out thank you letters to the sponsors. Discussion ensued regarding developing a feedback form. Ms. Sabrsula volunteered to develop the form and e-mail it out to the Commissioners for feedback. Ms . Kirk stated the revenue was $3, 184; expenses were $1, 947; net profit was $1 ,23 7. Expenses includ ed the postage, copies, race coordination, T-shirts, and food. There is still an outstanding invoice for tables and a ca nopy from the Parks and Recreation Department. Mr. Brick stated la st year the Commission made approximate ly $2,000. Chair Olson stated she thought it would be higher. Mr. Brick stated the Commission paid for T-shirts this year; th ey were donated last year. For next year, Ms. Montague suggested a map for the tables so th e sponsors know where to set up . Trash containers need to be delivered to the site . Mr. Rothe suggested putting the race on th e website ear li er in the year, and ask Councilmembers to approach the bigger companies, such as Swedish, Wal-Mart, w ithin the City now to seek sponsorships for next years' race. Discussion ensued . Chair Olson asked if the Commission should even do the race next year. Mr. Brick stated rio; Commissioners spend a lot of time away from other aspects of the Commission. The 1 • amount of money it generates is so sma ll versus the amount of time everyone spends on the event; the Commission would do better to allow the race to be done by someone else and let the City pi c k up the $1 ,200 difference. The Commission could better spend its time on projects that educate the community on keeping Englewood beautiful. Mr. Stitt stated that he has had conversations with departmental staff and Jim Woodward regarding this issue . The Commission's budget is set up as a donor's fund . There are several different entities that contribute to that pool of money; most of which don't draw money out. The Commission does; in fact, the Commission draws out more money than it is entitled to. At the end of last year, City Council made a $20,000 appropriation to backfill so that the donor's fund could be made "whole." The problem with the Commission's fundraising activities is that they don't raise enough monies to support the Commission 's programs. Considering the amount of time invested by Commissioners and City staff in the SK, the Commission would not earn a profit. The Commission cannot raise enough money to support the Household Hazardous Waste program, which is extremely important for the community, so Council must supplement the Commission's budget. One of the solutions is the possibility of changing the status of the Commission's budget to make it similar to other boards' budget, wherein Council appropriates money each year. That solution requires Council action. Council is having a budget retreat on September 23. Another suggestion made regarding the SK was that the Parks and Recreation Department take over the event as part of FunFest. If the Commission wanted to then volunteer, perhaps a portion of the proceeds could be set aside for Commission activities. • Mr. McCasl in stated the Commission is extremely hardworking, but with only 6 active Commissioners and 9 vacancies he agrees with Mr. Stitt and Mr. Woodward that the Commission should think about changing direction. Discussion ensued. • Mr. Stitt asked the Commission whether they wished to change from a donor's fund to a regular budget, and if they wanted to continue with the SK event. There is a lot of support in the community for the SK and since it has been held on the same day as the FunFest, it makes sense to possibly transition it to the Parks & Recreation Department with the Cummission partnering with them for the next year . Mr. Brick asked if Mr. McCaslin could bring those issues forward to City Council. Mr. McCaslin stated he would bring it forward at the budget retreat. Mr. Brick moved; Ms. Sabrsula seconded : Motion passed . TO REQUEST CITY COUNCIL TO CHANGE KEEP ENGLEWOOD BEAUTIFUL'S STATUS FROM A DONOR'S FUND TO A REGULAR COMMISSION BUDGET. Mr. McCaslin stated he is also on th e Parks and Recreation Commission; he will talk to them about the SK race. 2 • • • Chair Olson asked the subcommittee to e-mail any suggested changes regarding the event to Ms. Sabrsula. If another department or commission takes over the race, the Commission should be able to provide a good outline and notes to make it better for subsequent races. Mr. Stitt suggested adding due dates to the "cookbook." IV. HOUSEHOLD HAZARDOUS MATERIAL ROUNDUP Ms . Kirk will be looking at Englewood partnering with Jefferson County's waste facility. The facility is open year round . Arapahoe County has a curbside service. There are a couple of different options instead of the Commission holding the Household Hazardous Roundup. Mr. Weaver from Littleton has indicated that Littl eton would join Englewood in an alternative arrangement for hazardous material disposal. Similar to Englewood staff, he receives calls year round . Mr. Stitt stated approximately 60 people participated on September 9. The event was advertised in the Engl ewood Citizen. Residents of Englewood and Littleton pay a $20 co- pay. Computer monitors have a $10 co-pay . Residents of Arapahoe County, outside of Englewood and Littleton, pa y $40 for hazardous material and $20 for computer monitors. V. LEAF & TIRE DROP OFF Ms . Kirk stated the dates for Leaf & Tire Drop Off are November 4 and 11 . The Commission will be responsible for staffing the event on November 11 . Ms. East moved; Mr. Rothe seconded: Motion passed. TO SHARE COSTS ASSOCATED WITH LEAF & TIRE DROP OFF WITH THE CITY OF LITILETON . Ms. Kirk stated the location has changed to the parking lot of Cornerstone Park. VI. SUBCOMMITTEE UPDATES A. Partnership Committee Mr. Brick circulated a "to do" list for alternative transportation . Input was gathered from the Commission, Councilmember Woodward, and a few others. The committee then prioritized and consolidated that input and detailed it in the list before the Commission . The list promotes and encourages transportation alternatives to the automobile, including mass transit, bicy cling, and walking . Mr. Brick asked the Commission to review the list and bring back ideas to the November meeting. The Committee would like permission to proceed with an article in the Engl ewood Citizen . Ms. Sabrsula has been invited to the next committee meeting since she is employed with RTD . 3 • • • He is providing Ms. Montague with Mr. Gorsky's e-mail so the brochure can be updated . Hopefully a first draft will be available at the October meeting for the Commission to review . Chair Olson and he attended the City Council m ee ting where the y discussed graffiti . As a Cummission, it will be important to assist Council and staff in graffiti removal. A lot of discu ss ion at the meeting dealt with education. B. Education Committee Chair Olson suggested the Committee reconfigure itself now that the SK is over and Mr. Gorsky is no longer on the Commission. She stated more people need to be appointed to the Commission; however, appointments are not made by Council until February. VII. STAFF'S CHOICE Mr. Stitt welcomed Ms. Kirk and stated she will work well with the Commission. Mr. Stitt thanked Commissioners for their hard work on the SK . It was his first experience with it, and it came off very well. VIII. COMMISSIONER'S CHOICE Ms . East stated she enjoyed doing the SK . C~air Olson stated she found the graffiti discussion at Council very interesting. She asked Commissioners to be watchful of articles in the paper regarding graffiti . She stated the Keep American Beautiful website has a link to www.graffitihurts.o rg which is very informative as well regarding graffiti. Commissioners welcomed Ms. Kirk to the City and the Commission . Mr. Brick stated there is a lot of excitement regarding alternative transportation . He is working with Planning & Zoning Commission with small community plans . Within those pl ans, Community Development staff have brought forth ideas for alternative transportation. Mr. McCaslin stated he is currently doing a survey throughout the City regarding Code Enforcement and graffiti . He feels that 30 da ys for cleaning up graffiti is too long. He would like to shorten it to S days . Ms . Sampson thanked the Commission for their phone calls and letters of support while she was away . 4