HomeMy WebLinkAbout2006-01-17 (Regular) Meeting Agenda Packet1 .
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AGENDA FOR THE
REGULAR MEETING OF
THE ENGLEWOOD CITY COUNCIL
Tuesday, January 17, 2006
7:30 p.m.
Englewood Civic Center -Council Chambers
1000 Englewood Parkway
Englewood, CO 80110
Call to order. '7:!/5 r
Invocation. ~
Pledge of Allegiance. ~
Roll Call. 1/lL 7 ~
Consideration of Minutes of Previous Session .
~ fJ.,-0 a. Minutes from the Regular City Council meeting of January 9, 2006 . ~
CJ.{ lf-lJl'/;J)/) /It/;/); Oakley amended the minutes: page a, Agenda Item 12 b (II) (1) -." ... .I've had some pFolalem1 lnteract1on with DRCOG ... "
6 . Recognition of Scheduled Public Comment. (P lease limit your presentation to ten minutes.)
7.
8.
9 .
a. Aid to Other Agencies recipients will be present to accept the City's financial
con tributions for 2006 .
Recog nition of Un sc heduled Public Comment. (P lease limit your presentation to five minutes.
Time for un sc hed ul ed public comment m ay be limited to 45 minutes and if limited shall be
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o mmuni ca ti ons , Pro lama tion s, and Appointments. "a ~
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o n s 111 Ag end a It m s.
a. App rova l o f Ordinances on Fir st Read ing. _y
b . Appro al o f Ordinan es on Seco nd R ad ing.
ff
Eng l ewood City Council Agenda
Jan u ary 17, 2006
Pag e 2
c. Re solutions and Motions.
Recommendation from the D epa rtment of Finance and Admini strati ve Services to
approve, by Motion, the State of Co lorado Copier Agreem ent with L;:-V~ &,J, ....... , _/
Associ ates1or 2006. STAFF SOURCE: Frank Gryglewicz, Director,w ~
10. Public Hearing Items . (No Public Hearing Sc hed ul ed.) g-
11 . Ordinances, Resolutions and Motions.
a. Approval of Ordin ances on First Reading .
i.
~?-o
Council Bill No. 2 -Reco mm endation from th e Comm unity D eve lopment
D epartm en t to adop t a Bill for an Ordinance en t ering into an Intergovernmenta l
Agree ment (IGA) with Arapahoe County to cons tru ct improvements in three C ity
of Engl ewood parks to enhance tr ailh ea ds for bicyclists and p edes tri ans. STAFF
SOURCE: Mark Graham, Senior Planner. ~
b . Approval of Ordinance s on Second Read ing.
c. Re*and Motions .
12. G en era l Discu ss ion :
a . Mayor's C hoi ce. APP'D 6-0-1
(ABSTAIN : WOLOSYN)
b . Co un c il Members ' Choice.
APP 'D 6-0-1
(ABSTAIN : WOODWARD)
1 3. C ity Manager 's Report.
14 . Ci ty A tt orney's Report.
1 5. Adjoummenl. l!::i..D r
TOMASSO MOVED TO APPROVE MAYOR WOLOSYN'S
TRAVEL TO THE NLC CONFERENCE, MARCH 11-15, 2006 ,
IN THE AMOUNT OF $ 2 ,170.00 .
OAKLEY MOVED TO APPROVE MAYOR PRO TEM
WOODWARD'S TRAVEL TO THE NLC CONFERENCE ,
MARCH 11-15, 2006 , IN THE AMOUNT OF$ 2 ,723.00 .
Th e fo ll owin g minut es w ere tra n smitt ed to Ci ty Co un ci l be tw ee n January 6 and Janu ary 12, 2006 :
• ultural Ar t s omm i ss ion mee tin g of D ce mb er 7, 2005.
• Planning and Zon ing om mi ss ion m ee ting of D cembe r 6, 20 0 5.
Pie.i s
PUBLIC COMMENT ROSTER
AGENDA ITEM 7
UNSCHEDULED PUBLIC COMMENT
DATE: January 17, 2006
PLEASE LIMIT YOUR PRESENTATION TO FIVE MINUTES
PLEASE PRINT
NAME ADDRESS TOPIC
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1 . Call to Order
ENGLEWOOD CITY COUNCIL
ENGLEWOOD, ARAPAHOE COUNTY, COLORADO
Regular Session
January 9, 2006
The regular meeting of the Englewood City Council was called to order by Mayor Wolosyn at 7 :46 p .m .
2 . Invocation
The invocation was given by Council Member Barrentine .
3 . Pledge of Allegiance
The Pledge of Allegiance was led by Mayor Wolosyn .
4 . Roll Call
Present:
Absen t:
Council Members Tomasso , Moore, Barrentine , Oakley , Mccaslin ,
Woodward , Wolosyn
None
A quorum was present.
Also present: City Manager Sears
City Attorney Brotzman
Deputy City Manager Flaherty
City Clerk Ellis
Deputy City Clerk Bush
Director Olson , Safety Services
Director Fonda , Ut ilities
Director G ryglew icz , Finance and Administrative Services
Director S impson , Commun ity Deve lopment
Police Commander Sanchez , Safety Services
Fire Divis ion Operat ion s Chief Pattarozzi , Safety Services
Ch ief Bu il ding Inspecto r Sm ith , Safety Se rvic es
Fire Marshal Greene , Safety Services
5 . Consideration of Minutes of Previous Sess ion
(a) COUNCIL MEMBER TOMASSO MOVED, AND IT WAS SECONDED, TO APPROVE THE
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF DECEMBER 19, 2005.
Ayes : Council Mem bers Mccaslin , Wolosyn , Woodward , Tomasso , Oakley
Na ys : None
Abstain : Cou ncil Members Barrentine, Moore
M otion carried .
6 . Recognition of Scheduled Public Comment
(a ) Mayor Wolosyn said we have Cath ie N icholson and Gabrielle A llen from the A m erican Cancer
Society to address C ity Council regarding the 2006 Relay for Life Event scheduled for June 16 and 17, 2006 at
the Englewood High Sc hool.
Englewood City Council
January 9, 2006
Page2
Gabrielle Allen introduced Judy Scott. Ms . Scott said some of you may remember me from last year. We came
to talk about the Relay for Life ... the first one we did in Englewood , which was in August and it was very
successful. We raised over $18 ,000 .00 which is a great amount for a first year event. Relay for Life is the
American Cancer Society's signature fund raiser ... raising funds for cancer research and awareness and also for
programs for cancer patients . They like for communities to take up the fight together and so we are looking
forward to .a really successful second year . This year 's event will be held June 161h and 1 ?'h and it will be at
Englewood High School. It is an overnight event , because cancer never sleeps . I am sure that all of you have
probably been touched by cancer in some way , whether it is yourself , a fam ily member, a friend or neighbor.
So, it is something that does affect probably every single citizen in Englewood ... with one in three Americans
being diagnosed. The overnight is so that you will remember that. We do have a lot of entertainment , we have
food , we have different things going on for the teams to keep them motivated and walking the track . The idea is
to have one person on your team on the track at all times during the event. .. 6 at night until 9 in the morning.
There is a luminaria ceremony where we recognize those people that are fighting cancer or who have lost the
fight of cancer. It is a very moving ceremony. Luminarias usually light the track and it is a very nice time to
think about those people and support those people as well as the caregivers . We also recognize survivors . We
are trying to get the word out to find all the cancer survivors in Englewood that we can , so that they are at the
event and we do have some things to recognize them. We start off the event with a Survivors Lap, where the
survivors do make that walk around there because that is what it is all about...is the survivors and cancer
awareness . So, i would like to challenge the City to have a team and maybe even to have Council support a
team ... to sponsor a team . Teams are usually eight to ten people . There is a registration fee of $100.00 . You
can sponsor a team for $500 ,000.00 and on up of course, but we would be willing to talk to you about that. We
do have a short video, but I think it is probably going to take too long and you got started late . But, if you are
interested in seeing that we could certainly come back maybe to a Study Session or something and share that
with you , or I would be willing to come back and answer questions. I would like to turn it over to Cathie
Nicholson, who is one of the team captains already working with the Fire Department of Englewood .
Cathie Nicholson said I am representing the Englewood Fire Department. Myself, along with Chief Pattarozzi
are working together to get a majority of the firefighters and their families out and form a very present team at
the Relay for Life . As Judy said , I would bet most everybody in this room has been touched by cancer , either
you know someone personally or you have heard of somebody. If you are one of those people you know about
that.. .there is a very big feeling of helplessness . The Relay for Life is something that you can actually ,
physically do to show your support to those that have lost their battle , that are still in their battle or that have
survived . The luminaria ceremony is another way you can contribute in memory or in honor of those people . It
just brings the community together and , again , it makes you feel you can actually do something. And so, I again
challenge everybody in this room to gather eight to ten friends up, get a team together and get the City of
Englewood out overnight camping .
Mayor Wolosyn sa id I would like to say that I know it was a b ig success last time ... more than just fund raising .
th ink it worked , meshed really well w ith the community around it and I trus t that you are work ing with the High
Sc hoo l a gain and w ith our staff .
Ms . Scott said righ t. There was concern about the nei ghbors , since it was an overnight event and we d id
ac tually go and knock on doors in the area around there and we plan to do that this year , even though it is at th e
High School ... to let them know what is happening and what it is for . We do tell them that we have a lot of
f un ... we make a lot of noise in the beginning , but you know , come 10 o'clock we turn the noise down. I know
there was a concern about some citizens that usually complain . I think I could identify those two just from
knock ing on the doors and talking to people and we got no complaints from them . So , I think it was successful
and people had a lot of fun . A lot of businesses that supported us felt like they got the word out about their
busi ne sses too and they were very appreciative of that and I believe they are on board for this year's events .
May o r Wolosyn said I commend you on your good work and I th ink some of us will try to part icipate this year .
Tha n k you .
Ms . Scott said that would be g re at.
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Englewood City Council
January 9, 2006
Page3
Council Member Barrentine said you made the offer to come and make a presentation at a Study Session . If it
is a short presentation, I would really enjoy knowing what kind of problems you ran up against last year . I know
it was your first year and I was wondering about your concerns. I think it would be worthwhile if we could have a
small presentation about what worked for you and what didn't and how the event went for your first time . I
would appreciate doing that.
Mayor Wolosyn said I will go ahead and schedule that sometime, maybe two months out. .. sometime between
now and June. Does that sound good?
Ms . Scott said that would be fine . Just let me know and we can be here. Thank you .
Mayor Wolosyn said thank you. And thank you Laurett .
(b) Mayor Wolosyn said Jill Wilson is here to address Council regarding the Department of Safety
Services' Intrusion Alarm Policy.
Ms . Wilson, 3061 South Grant Street , said I am here to address my concerns about the policy changes for
responding to Security System Alarms. I want to know if the following have been reviewed. The demographics
of Englewood, specifically single and the elderly . The increased risk, now that everyone will be aware of the two
tier verification response . The feeling of being violated when your home has been broken into . Insurance rates,
how that will be affected, because you are given a discount if you have a security system. Home sales ... the
affect of sales when the public knows police won't respond to alarms . Especially, at the Kent Place project. My
home did not cost $500,000.00 to $1.5 million and I want to be safe . How will new homeowners feel when they
won't have the protection that they can get across the street in Denver and Cherry Hills? The police staff I
spoke with said it was not a money issue . I honestly find that hard to believe. National Burglar Alarm and
Security Association told me that other areas, such as Denver and Colorado Springs, have implemented a
permit fee. Denver's is $25.00 per year . That generates one million dollars a year for Denver. Other areas
have false alarm fees . I understand that some municipalities don 't have the administrative help needed to
process payments. I have a solution. I manage federal grant funds for the University of Colorado Health
Sciences Center. I would be happy to donate my time for this project. Whether it be receiving funds or filing, so
someone else could receive the funds. I understand there are 1600 calls per year, 98% are false alarms . What
if the one call, no one responded to, was fatal? I think that would rip a community apart . It would be helpful for
me to know what process is used to produce these statistics . If this policy moves forward, that same process
must be used to compare apples to apples ... therefore, not to skew the results. I would like to thank City Council
for letting me speak . I also wanted to go over this Safety Services Mission statement: "The Englewood
Department of Safety Services Mission is to provide a safe, secure environment and improve the quality of life
for the community by minimizing the impact of crime , disaster, fire, hazardous conditions and other personal
emergencies . Through efforts directed toward (1) seeking and forming community problem solving
partnerships, emphasizing mutual respect and interaction , (2) responding to community needs and desires, (3)
providing public education and information focused on personal safety and voluntary compliance with the law ,
and (4) providing quality service through professional , efficient utilization of resources ." I also have an e-mail
from Kathleen Schraufnagel from Brink 's and she sent various models that are used across the country. If you
like, I can go ahead and give you those , if you want to look at them . I also have some other information . So , if
you want that, I will leave it for you .
Mayor Wolosyn said I very much appreciate that Jill . Thank you .
Ms . Wilson said thank you .
(c) Mayor Wolosyn said Doug Cohn is here to discuss the Englewood Municipal Code 15-9-1 and
15-9-2 , the Off -Road Vehicle Ordinances .
Mr . Cohn said you all have probably seen this bumper sticker on the back of some cars : U .S. government
philosophy ... if it ain't broke, fix it until it is . At the start here, I want to say thank you for listening to some of the
iss ues I brought up that I ran into on the campaign trail. This is the last issue and is one of the easiest ones to
fix . In the interest of full disclosure , I don 't have a boat or RV or off -road trailer, or a motorcycle or any of those
Englewood City Council
January 9, 2006
Page4
kinds of things , so I am just a person interested in the issue . You guys have created a monster with 15-9-1 and
15-9-2. For the first 100 years, we have gotten along pretty well without these types of oppressive rules . In our
system it works because we voluntarily comply with the laws ... the laws that are reasonable and necessary.
Almost everybody in town wants to follow the rules and wants to keep their property up . Some do it better than
others . People like their off-road toys . They want to have them nearby and you all created a hardship for many
by making them put them into storage and paying rent for storage . You have created a hardship by telling
people they can only have their RV's out in front of their house for eight hours a day. There are some bad
actors that are slobs, whose properties look bad and they have the potential for impacting property values .
These are the people who refuse to cooperate with the old set of rules and are not going to cooperate with the
new set of rules you put into effect in 2003. I ran into a lot of irritated people during the campaign ... people who
are law abiding citizens, who just don't like these new set of rules. They want to be left alone . I don't know all
the details, but you all asked the Code Enforcement Advisory Committee to come up with these rules and they
said no. They said the rules were not necessary. They believe the existing rules were good enough ... they just
had to be enforced. And then, from what I hear, you scolded them and ordered them to come up with a set of
rules . I may not have all the details exactly right here, but pretty close though . After some protest , they offered
what became the ordinances . And then at the Study Session on December 14, 2005, the meeting about putting
together an appeals process for the people who can't comply with the new rules that you all have put on folks ,
the CEAC again said they disagreed with the ordinances and that the ordinances should be repealed. As near
as I can tell, you have ignored their urgings. How many bad actors do we have in town? Ten? Twenty?
Thirty? I am not exactly sure, but I bet each one of you could name the bad actors in your part of town . I didn 't
see hardly any on the campaign trail. The people that I'm talking about are the bad actors, not the complainers .
That is a different group, for a different discussion . And the bad actors are not going to follow the new rules
anymore than the old ones . Maybe they need to be invited to leave town or an investor needs to buy them out.
The rules that you put into place punish those people who are trying to be good citizens, but people who don 't
want to be hassled by the government. I heard several times ... Englewood is not Highlands Ranch . We have
our own style, our own ambience, and our own panache. Englewood has a history in traditions . It is unique. A
bit of a maverick kind of town and that is okay. Actually, I think that is good. People move here because they
like that. With these rules, you all have damaged our history and you have started a groundswell of resentment
towards you all and towards the City staff that could become a really serious problem . If Code Enforcement
ever really starts enforcing these rules, there is going to be hell to pay. I guess in conclusion, if you want the
citizens to help on Boards and Commissions , you need to pay attention to their recommendations. You say you
want their ideas and input...then trust their decisions . If one of the Boards or Commissions tells you it is a really
bad idea, believe them . I urge you to repeal these two ordinances , to reinstate the old one and enforce it. I
appreciate your time . Thank you .
7 . Recognition of Unscheduled Public Comment
(a) Frank Lawrence said I am the Secretary of the Colorado Burglar and Fire Alarm Association .
You received a letter from the President of the Association . I am speaking to you somewhat reluctantly tonight
because as yet , neither I nor the industry has seen a copy of the proposed policy that the Police Department is
planning to implement. So , I am not sure exactly what it contains . We have some ideas of what we imagine
that it contains . We made three points in our letter to you and I would like you to consider very carefully the
possibility of addressing , exploring carefully , option number three, which is a cost recovery model. We have
some excellent statistics coming out of Olympia, Washington . Granted , they have only been in their program six
months . Olympia, Washington is a city of 43,000 people ... more or less the same size as Englewood . It
reduced the responses by 70%. They are getting 100% cost recovery. That is to say that the cost of providing
those response services are being paid for by the citizens expecting those services. Services are being
provided , reasonably, across the board to all the citizens, as opposed to a policy that provides special response
to certain classes of customers or certain classes of citizens and restricting response services to other classes
of citizens. So , we are thinking now that the Olympia model may be the ideal sort of model for a city like
Englewood to address . In the past, a city like Denver could use a cost recovery model, because of its large
customer base they could justify the infrastructure costs. Englewood presumably does not have that
opportunity. And the Olympia model uses a cost recovery model , uses third party administration, so the city
does not have the cost of administering that policy ... in-house, at any rate . So, I will leave it at that and ask you
to seriously consider that option before implementing any new policy. Thank you .
(
Englewood City Council
January 9, 2006
Pages
Council Member Woodward said was that provided to us?
Mayor Wolosyn said it was in our packet. She thanked Mr. Lawrence .
8 . Communications, Proclamations and Appointments
(a) Mayor Wolosyn said recently re-elected Englewood Municipal Court Judge Vincent Atencio will
be sworn in by the Honorable Judge Randall J. Davis . Mayor Wolosyn offered Judge Atencio congratulations .
Judge Davis said Mayor Wolosyn and other members of the Council, good evening . I am the County Court
Judge in the City and County of Broomfield. First of all I bring greetings to you from Mayor Karen Stuart and the
members of the Broomfield City Council and best wishes for the New Year . It is my pleasure to be here this
evening to be able to swear in Judge Vincent Atencio to now his third term as your Presiding Municipal Court
Judge. Judge Atencio and I have known each other for many years ... more than we probably care to admit
to ... but certainly dating back to at least 25 and perhaps as many as 30 years, when we were first practicing
attorneys back then. That is so long ago that we probably both had hair on top of our heads at that juncture .
Our careers have tracked similarly. Nineteen years ago both of us were appointed as part-time municipal court
judges . I in Wheat Ridge at that time and Judge Atencio, of course, here in Englewood. Then during the 90's
both of us became full time judges in our jurisdictions. I am delighted to be able to be here tonight. One of the
unique characteristics of Englewood is a unique provision of your Charter ... Judge Atencio is the only popularly
elected judge in the entire State of Colorado ... either at the local, state or federal level, for that matter. That is a
unique provision of your Charter that allows for the popular election of a judge. Judge Atencio is kind of a folk
hero amongst us in the Municipal Judges Association for that reason, which is the distinction that he has. As a
State Court Judge, I stand for a retention election every four years . I was very pleased last year when I
received 80% retention recommendation from the voters of Broomfield and was quite pleased with that.
Imagine how impressed I was then when I looked up Judge Atencio's election results in November and found
that he had received 100% of the vote during the last election . Now, admittedly, that accomplishment might be
diminished by the recognition that he was the only candidate on the ballot at that time. By my way of thinking ,
that actually was the second election that he had won last year. I looked up today and found that there are over
500 attorneys that list their professional address as being in the City of Englewood at the present time and many
of those, I suspect or believe, also probably live in Englewood and many other attorneys live in Englewood, but
perhaps practice other places . And out of those hundreds of attorneys last fall, when it came time to take out
petitions for the election ... none of those attorneys elected to take out a petition to run in opposition to Judge
Atencio . I think that that is more than just a tacit acknowledgement. I think that is an obvious recognition of the
job that Judge Atencio has done as your Presiding Judge ... that the legal community of Englewood thinks so
highly of him, that none of the attorneys who live in the City felt it necessary or appropriate to run against Judge
Atencio . They recognize what an exemplary judge he is and how well respected he is within the legal
community . So again, by my way of thinking, Judge Atencio actually won two elections last year
unanimously ... first from the attorneys last fall who elected not to run against him and now through the vote of
the populous that occurred in November. With those comments, it is certainly my privilege and my honor to be
able to swear in Judge Atencio to yet another term as your Presiding Judge .
Englewood Municipal Court Judge Vincent Atencio was sworn in by Judge Randall Davis .
There was a round of applause .
Judge Atencio said I would like to thank everyone for giving me this opportunity and I consider it a privilege and
an honor to be able to serve the citizens of Englewood ... the community where I've grown up and lived my entire
life . So thank you, once again .
9 . Consent Agenda
COUNCIL MEMBER WOODWARD MOVED, AND IT WAS SECONDED, TO APPROVE CONSENT AGENDA
ITEM 9 (a) (I), 9 (c) (I) and (II).
(a) Approval of Ordinances on First Reading
Englewood City Council
January 9, 2006
Page6
(i) COUNCIL BILL NO. 1, INTRODUCED BY COUNCIL MEMBER WOODWARD
A BILL FOR AN ORDINANCE APPROVING A CITY DITCH LICENSE AGREEMENT, GRANT OF RIGHT-OF-
WAY, GRANT OF TEMPORARY CONSTRUCTION EASEMENT AND AGREEMENT FOR CONSTRUCTION
WITHIN AND EXCHANGE OF CITY DITCH RIGHT-OF-WAY TO REALIGN THE CITY DITCH BETWEEN THE
CITY OF ENGLEWOOD, COLORADO, AND OWNERS BRAY AND ROTBERG.
(b) Approval of Ordinances on Second Reading
There were no items submitted for approval on second reading .
(c) Resolutions and Motions
(i) RESOLUTION NO. 1, SERIES OF 2006
A RESOLUTION DESIGNATING THE BULLETIN BOARD ON THE NORTH SIDE OF THE SECOND FLOOR
OF THE ENGLEWOOD CIVIC CENTER AS THE OFFICIAL POSTING PLACE FOR ALL LEGAL NOTICES OF
THE CITY OF ENGLEWOOD FOR 2006.
(ii) RESOLUTION NO. 2, SERIES OF 2006
A RESOLUTION APPROVING A TRANSFER AND APPROPRIATION FOR THE 2005 BUDGET OF THE CITY
OF ENGLEWOOD, COLORADO , FOR THE DONORS FUND FOR KEEP ENGLEWOOD BEAUTIFUL.
Vote results:
Motion carried .
Ayes: Council Members Barrentine, Mccaslin, Moore, Wolosyn, Woodward ,
Tomasso, Oakley
Nays : None
10 . Public Hearing Items
No public hearing was scheduled before Council.
11 . Ordinances, Resolution and Motions
(a) Approval of Ordinances on First Reading
There were no additional items submitted for approval on first reading . (See Agenda Item 9 -Consent Agenda .)
(b) Approval of Ordinances on Second Reading
There were no items submitted for approval on second reading .
(c) Resolutions and Motions
(i) Director Gryglewicz presented a recommendation by the Department of Finance and
Administrative Services to approve a Resolution for a supplemental appropriation and transfer of funds in the
amount of $100 ,000.00 from the General Fund to the Englewood Mclellan Reservoir Foundation . He said this
is a transfer of $100 ,000.00 .00 from the General Fund, Unreserved, Undesignated Fund Balance to the
Englewood Mclellan Reservoir Foundation for site development expenditures . This project has been discussed
for a number of years . but really just has started to take off, so these are really funds that will earn investment
and should be returned to the City in the next few years, hopefully. I did list some of the uses of the funds,
which includes civil engineering , also development and legal brokerage fees . These will all be expended over
the next few years . but as I said , if rents or revenues are realized from the project, the City will be reimbursed .
Englewood City Council
January 9, 2006
Page7
Mayor Wolosyn asked if there were any questions for Mr. Gryglewicz.
Council Member Woodward said yes, I have a couple ... just clarification things . Civil engineering is currently
estimated at $27,760.00 , but the estimated total will be $40 ,000 .00. Is the differential ... did we have estimates in
the past? Mr. Gryglewicz said the $27,760.00 is really just the preliminary work , but we feel as the site develops
there will be additional expenditures . Mr. Woodward said okay .
Mr. Woodward said and the $45,000 .00 available for marketing, brokerage and legal expenses ... didn 't we
discuss, at one time, some funds for some possible grading happening? Wasn't that something that Director
Fonda had mentioned that we may be wanting to do?
Mayor Wolosyn said isn't that the civil engineering costs?
Director Gryglewicz said that is part of those expenditures, as well , so we are looking at doing some grading
work and possibly moving some of the dirt from that project around and possibly use it at the project in Sheridan
if that were to go forward ... and sell some of that dirt. So, that is part of those costs, yes .
Council Member Woodward said then these funds will be reimbursed from funds received if the property
develops? Will those be the first funds that will be reimbursed or is there money that should be reimbursed to
the Water Board or the Water Fund first? Mr. Gryglewicz said ... just my opinion ... is that the Water Fund did
front some of those funds, so it would probably be either shared or the Water Fund would come first, but we
expect that those funds would be fairly substantial and could reimburse pretty rapidly. Mr. Woodward said okay,
that's all the questions I had .
Mayor Wolosyn asked if anyone else had questions .
Mayor Wolosyn said I would just like to add ... l guess it is a question . I assume that Plan West , who will be
exploring various development possibilities, will be using the guidelines from several Councils ago ... l think it
was in 1999 ... put out there , the things that Council wants to see ... environmental and also just the type of
development that will influence their work . Mr. Gryglewicz said absolutely. The number one goal is to protect
the water resource and the ecological area around there and one of the ways we can do that is by controlling
the development and that is why the Foundation was formed in the first place.
Mayor Wolosyn said thank you . Are there any other questions? There were none .
COUNCIL MEMBER WOODWARD MOVED, AND IT WAS SECONDED , TO APPROVE CONSENT AGENDA
ITEM 11 (c) (I) -RESOLUTION NO . 3, SERIES OF 2006.
RESOLUTION NO . 3 , SERIES OF 2006
A RESOLUTION APPROVING A TRANSFER AND APPROPRIATION FOR THE 2006 BUDGET OF THE CITY
OF ENGLEWOOD , COLORADO . FOR THE ENGLEWOOD McLELLAN RESERVOIR FOUNDATION .
Mayor Wolosyn asked if there was any discussion . There was none.
Vote results:
Ayes : Council Members Barrentine , Mccaslin , Moore, Wolosyn , Woodward ,
Tomasso , Oakley •
Nays : None
Motion carried .
12 . General Dlscu11ion
(a) Mayor's Choice
Englewood City Council
January 9, 2006
Pages
(i) Mayor Wolosyn said Happy New Year to everyone .
(ii) Mayor Wolosyn said next week or in the coming weeks, I will be asking Sue Bradshaw
to put together a package for me to go to NLC, which is the National League of Cities, and I will ask Council for
approval. I went there in the past, but because of budget issues, we haven't gone for the last two years . We felt
confident putting some travel money back into the budget and I feel, myself, that it is important for us to go to
these gatherings. NLC gives us an opportunity to see what other cities across the country are doing . Many of
them similar to us and the most important thing, I think, NLC does, is that we go and visit our representatives on
the hill and they see us and they know that, even though they are in Washington, they still are beholden to the
dialogues and the concerns of our community and it is always a real honor to do that. So, I will be bringing that
forward.
(iii) Mayor Wolosyn said tomorrow Gary and I will meet with the school board president and
superintendent to discuss the agenda for our joint meeting that the School Board is going to host at the end of
the month . Then next week we can bring that forward to you for approval.
(b) Council Members' Choice
(i) Council Member Barrentine :
1. She said I want to say Happy New Year to everybody too . I hope everybody had a nice holiday. We
have a lot of work to tackle this next year and I hope it goes well.
2 . She said I wanted to say a couple of thank you's . Several weeks ago, in the middle of December, but I
hadn't had a chance at Council to thank the State Treasurer , Mark Hillman, for intervening on behalf of a
constituent of mine to help them get the cost recovery program that the State Treasurer does every year. She
was in a nursing home and unable to access documentation that that department was requesting and he
intervened. That department went down to where she was that Monday morning, the very next day and was
able to get her, her $75.00 in a much more timely manner and I appreciate when people make that kind of effort .
Ms . Barrentine said I also want to thank County Assessor Ed Bosier. Another constituent called and had a
problem. One of the few people who still has a septic system, had a problem and was going through an appeals
process and he agreed with them and went ahead and went to the hearing for them . He saved them a lot of
time and aggravation . I appreciate that kind of response . They set a good example for the kind of things
elected officials ought to do . • .
(ii) Council Member Oakley : ~
1. He said I attended a DRCOG orientation session last Friday and even though I've had some pr:-11\.
with DRCOG during my years of employment , this was looking at it from a different angle . One thing th:,
kind of an eye opener was when you looked at the pie chart that showed the growth and development in other
cities and the amount of jobs and stuff that they were creating, it kind of lets us know that we are landlocked and
that we have to keep stirring the pot to keep things going and stay on an even keel with them.
2 . He said the letter that Council received from David Miller requesting a meeting with Council about water
planning ... were we going to take that up or is someone going to answer him? Or should we bring it up at the
Water Board tomorrow?
Director Fonda said we sent him a letter indicating that he could address Council during the 10 minute period
and at that point he could request the longer presentation, so we just wait and see if he wants to. Mr . Oakley
said right.
(ii i) Council Member Tomasso :
Englewood City Council
January 9, 2006
Page9
1. He said we have a business moving from West Washington Park to 200 West Hampden Avenue . It is
the Attic Book Store and they will be open for business on January 1 ih. I would recommend everybody go
meet their two new black cats ... the two black cats that run the store anyway.
2 . He said the other thing I was interested in is that I heard an advertisement for Sam's Club that if you
had a business card with Sam's Club, you could go in and they would offer your employees health benefits
through that card .. .for small businesses . I was wondering if the City ... if we could investigate whether the City
could offer a health policy, based on what the City employees have, to the citizens that reside in the City, so that
when we went out to market our medical plans, we had a bigger pot to draw from ... we had a larger resource to
say we had this many people that were involved in the plan and what that cost would be to us and the
administration, or how we would administrate that.. .and if it were possible or feasible to do it.
City Manager Sears said we have been involved with some other city consortiums and I need to find out where
we are with those other consortiums . They have fallen apart, but we will come back to Council ... you are more
interested in public participation? Mr. Tomasso said if we could bring the citizens into that plan, maybe they
could reduce our costs for our employees, if we had more involvement.
City Manager Sears said okay, we will come back to Council.
(iv) Council Member Woodward :
1 . He said actually these are a couple of items that I wanted to bring up in Study Session as a Council
Request. One was ... could we get a description again of how to read the Fire Division weekly staffing report?
think that might be helpful. .. it is kind of confusing at times going over that, so maybe at a Study Session that we
could take five minutes . Mr. Sears said okay, it is a good idea .
2. He said I have had a citizen complaint that between 11 o'clock and 1:30 there seems to be a number of
dogs off-leash at Belleview Park and the citizen was requesting that maybe Code Enforcement could patrol that
area in the late morning , early afternoon and inform people .
3. He said I would like to compliment Leigh Ann Hoffhines and Mike Flaherty on the format and the new
Citizen. I thought it was great and I was very pleased with what I saw. I was glad to see that we were able to
redo that and come out with a nice paper.
4 . He said I wanted to mention I kind of fell into the opportunity to be Santa for the Crusade for Kids at
Christmas time . They were short one Santa and I happened to be eating at Country Buffet and was enlisted to
be an elf and then to become a Santa. It was quite an experience meeting some of these kids. Some of the
kids that are "needy kids" that wouldn 't have experienced any type of Christmas and other kids that have had
experiences ... maybe negative type of experiences ... with police or fire ... where possibly a father or mother or
friend of something like that was taken away and this was a positive type of action ... where here comes Santa
bringing gifts ... representing the Police and Fire Department. It was a real experience that I really valued and I
want to thank Nancy Peterson and Chris and the rest of the participants for that opportun ity.
13. City Manager's Report
(a) City Manager Sears said we didn't get a chance at the Study Session to talk about the vacant
parcels . I had put , in Council's packet , the letter we had received on December 29 1
\ regarding five parcels . I
have a map that our Public Works Department put together for you . Bob has been working on this and we
wanted to bring this to your attention this evening . We plan to really get into more discussion about this next
Tuesday evening. Bob might want to just say a couple words about where we are with this . There is a short
timeframe . RTD had in interest in these for the last several years . And now RTD has stepped back and , again ,
they have given us a short timeframe to respond back to them . With that brief introduction Bob, would you just
comment on where we want to go next week .
Director Simpson said thank you ... we will be back to Counc il and talking more about these as I get more
information . But , generally, these are Colorado Department of Transportation properties . They are generally ,
Englewood City Council
January 9, 2006
Page 10
as you can note on your map, located at the northwest corner of Santa Fe and 285. One parcel is located in the
City of Sheridan. The remainder are located within Englewood. The parcels that are located within Englewood,
total approximately 90,000 square feet, or a little over 2 acres of ground. The asking price, under the 2002
appraisal is noted at $642,500.00 or $7.11 per square foot. They are from an ownership and disposal
standpoint, owned by the Colorado Department of Transportation. As you will note in that letter, there are a
couple of things that are available . One is that the Department of Transportation has a policy of disposing of
surplus properties from time to time . These are considered surplus by the Department of Transportation and
they are looking to, ultimately, dispose of these properties . Their first method of disposal is to give the first right
of refusal to the adjacent jurisdictions to purchase. For example , the parcel that is located in Sheridan will be
able to be purchased by the City of Sheridan and the parcels that are located in the City of Englewood will be
able to be purchased by the City of Englewood. If either, or both jurisdictions, choose to decline that first right,
then those parcels are available to go on the open market. Why we are even exploring this is because you may
have an interest in exploring whether or not you have an interest in ownership or a partial ownership of these
parcels. Obviously, your alternatives are you can do nothing, you can option the properties to maintain some
possible ownership over a short period of time, or outright purchase. Ideally, as you know from that letter, one
of my issues is that we have a very short timeframe, we all have a very short timeframe. The State has
requested that we respond by January 23'd, which is why we are here talking to you. It is rather interesting that
after five plus years of not having any activity, that all of a sudden they have given us three weeks to get them
an answer. Anyway, that background on this parcel , as Gary noted, it is zoned Industrial, it was previously
considered an area, by the Regional Transportation District, for use in parking . That interest has gone away
from RTD because the Bates Station owners .... Winslow's ... have taken an interest in providing parking at that
location and it is actually more cost effective at that location . So, RTD has done away with that particular
alternative. There has been interest from a property owner on that side , who owns the properties kind of
intermingled with those parcels, in developing . They have contacted me and have been working with me for
about two months. They have been working with some pretty reliable developers and brokers that I feel are
very credible . They have actually kind of done some preliminary design, looking at about a 3 .7 acre site, that
has good visibility, but I would also note that it would have poor access. Just as additional background, so you
can think about this before next week, is that Embry is continuing to move forward with the redevelopment of
Cinderella City Twin . I have been in contact with them today and they still have a lease with the theatre to
continue to operate one more summer. Potentially, they are looking to break ground on that site by November
of 2006 . That development would be about 360 residential units , for lease, similar in type , quantity and style to
the Alexan here at CityCenter. The site probably has some retail potential, if it were to be aggregated and
developed ... some potential for retail development , obviously there is potential for light industrial development.
So anyway we are continuing to explore . Ideally, I would love to see if the State would give us a little more time
to consider this . I don't know whether that will be possible , but I have left messages and hopefully I will get a
message back before next week.
Mayor Wolosyn said thank you for pursuing the possibility of extra time , because I noticed the letter was dated
December 23'd . Director Simpson agreed it was short notice . But , we will see if we can get some additional
time. Mayor Wolosyn said thank you .
City Manager Sears thanked Mr . Simpson .
(b)
attend ing .
City Manager Sears said there is a Chamber Gala on January 261
h. You might want to consider
(c) City Manager Sears said CML has their annual legislative session , a full day, on February 15th .
Please let us know if you are interested in going to any of those sessions .
Ma yor Wolosyn said the CML leg islative session is always very good . It g ives us a broad po int of view of what
will be com ing up that would affect municipalities .
(d) C it y Manager Sears wished everyone a Happy New Yea r .
14 . City Attorney 's Report
Englewood City Councll
January 9, 2006
Page 11
(a) City Attorney Brotzman said I have a request for a motion to settle Scott vs. City of Englewood
for $354,300.00. $150,000.00 of that would be coming from the City ... that is our deductible in this case. The
remaining amount would be coming from CIRSA. Again, in this case, it is still the City's position that this was a
proper termination . However, we are capping our risk and liability at our deductible of $150,000.00, which we
are already at. The remaining request is coming from CIRSA for the remaining funds and their request is to
settle the case for the $354,300.00.
Council Member Woodward said based on the economics of this, I will move to move this forward.
COUNCIL MEMBER WOODWARD MOVED, AND IT WAS SECONDED, TO SETTLE SCOTT VS. CITY OF
ENGLEWOOD.
Mayor Wolosyn asked if there was any discussion. There was none.
Vote results:
Motion carried.
Ayes : Council Members Barrentine, Mccaslin, Moore, Wolosyn, Woodward,
Tomasso, Oakley
Nays: None
15. Adjournment
SYN MOVED TO ADJOURN . The meeting adjourned at 8:36 p.m .
-~
(
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
January 1 7, 2006 9ci Motion to approve the State of Colorado Copier
Agreement with Lewan & Associates
Initiated By: Staff Source:
Department of Finance And Administrative Services Frank Gryglewicz, Director
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Currently the City leases copiers under an agreement from Lewan & Associates which expired
December 31, 2005.
RECOMMENDED ACTION
Staff recommends Council approve the new copier agreement with Lewan & Associates under the
Colorado State University Contract (State of Colorado).
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
In the past the City has sent out bidding documents for copier services on our own. The successful
bidder, Lewan & Associates, was awarded the contract as being the lowest and best bid for the
City. The expiring contract included a copy cost, lease agreement cost, and maintenance
agreement cost. The new contract that the City will piggy-back on, falls under the State of Colorado
at CSU and will go into effect on January 1, 2006. The new agreement will eliminate the leasing
and maintenance cost associated with the agreement while upgrading current equipment.
FINANCIAL IMPACT
The agreement is at a cost per copy and shall be for a p eriod of one (1) yea r commencing on
January 1, 2006 and ending December 31 , 2006 with four (4) optional one {l} year extensions.
The new agreement wil l save the City approxima t ely $1 ,400 per month over the o ld contract.
UST OF ATTACHMENTS
Agr ee m e nt
Va l ue Lease Agreement APPLICATION NUMBER CONTRACT NUMBER
;. document is written in "Plain Engl ish ". The words you and your refer to the customer . The words Lessor, we, us and our refer to U.S. Bancorp
JHness Equipment Finance Group. Every attempt has been made to eliminate confusing language and create a simple , easy-to-read document.
CUSTOMER INFORMATION \
FULL LEGAL NAME ST RE ET ADDRESS
CITY OF ENGLEWOOD 1000 ENGLEWOOD Pt<WY
CITY STAT E Z IP PHONE FAX
ENGLEWOOD co 80110 303-762 -2300
BILLING NAME /IF DIFFERENT FROM ABOVE\ BI L LING STREET ADDRESS
CITY STA TE Z IP F EDERAL TAX 1.0 # E-MAIL
EQUIPMENT LOCATION /IF DIFFERENT FROM ABOVE \
SUPPLIER INFORMATION
NAME OF SUPPLIER STREET ADDRESS
LEWAN & ASSOCIATES 1400 S. COLORADO BLVD.
CITY STATE ZIP PHONE FAX
DENVER co 80222 303-759-5440 303-758-7563
MAKE/MODEL NO.IACCESSORIES SERIAL NO. STARTING METER
SEE SCHEDULE A
LEASE TERMS LEASE PAYMENT AMOUNT SECURITY DEPOSIT
rm in Months 60 Payments of $ 6557 .78
(Plus Appl icable Taxes)
60 Lease Payment Period is Monthly $
(mos .) Un less Otherw ise Ind icated. (Plus A pp li cable Taxes )
Payment includes 156 .000 B&ll'V copies per month Overages billed monthly at $0 .015 per B&W copy
Payment includes 10 .000 Color copies per month Overages billed monthly at $0 .10 per Color copy
END OF LEASE OPnONS: You wdl have the IOI/owing opt,ons at the end of the ongmal term, provldeCJ the Lease has not termina~ early and no event of defauff under the Lease has
occutnld and is continuing. 1. Purchase the Equipment for the Fa,r Mar1<et Value. 2. Renew the Lease per paragraph 1. 3. Return Equipment as provided in Paragraph 6.
THIS IS A NONCANCELABLE / IRREVOCABLE AGREEMENT, THIS AGREEMENT CANNOT BE CANCELED OR TERMINATED.
LESSOR ACCEPTANCE
U.S. Bancorp
Business Equipment Finance Group
DATED LE SSOR S IGNATURE TITLE
CUSTOMER ACCEPTANCE
Ix
DATED CU STOMER SIGNATURE TITLE
GUARANTY
As addotoonai onduCemenl f0< us 10 enter •nto the Agreemen1, the unaer11gnec, ("you1 uncondrtoonalty. JO•ntly ano sevwally . personally guarantNS mat tne customer woll make aN payments ano ,,_ aN OOl>Q8Uon1
r equ,red uncier in,1 Agreemen1 and any SUIJl)lements fully and promptly You "ljrM 11\at -may make other arrangements ondud,ng ~·se 0< sett--.i w,u, Iha cus10<ne< and you w 81ve au oefenses and
n ohOII of those cnanges and w•II remain respons,Dle f0< Iha payment and ot>hgat•ons of lh'I Agreement. We do not nave to notify you 1f Iha customer 'I ,n oafaull. K Iha customer defaults, you w,ll 1mmed•ately pay
,n accordanee w•lh the oefaull p,ov•soon of the Agreement all sums due under Iha terms of the Agreement and will l*iorm all Iha Obl•gauons of Ilia Agr-,t. K 11 'I necessary for us to proceed legally lo enf0<ce
1,,,. gua,anty. you exoressty consent to Iha 1unso•ct•on of the coun set out •n paragrapn 15 and agrff to pay all cx,sts . •ndudw,g attorneys fNI •ncurred •n enforcement ol lh11 guaranty II os not necessary for us to
proceed first against the OJs tomer before entorc,ng ttus guaranty By signing ttus guarant ou autnonze u s 10 oota1n aedft t>urea.J reoons for a edrt and oo Uect,on ses .
cenrty mat all tne eau1pment 11 s1eo aoove nas Otten fum1 sned. that oehvery ancj 1nstaHauon nas oe.i ful lr comp._.., ano s.at1stactory Further, a,1 cc,nQ 1t1ons and 1erms of th11 Agreement have been revteWed
,ci<nowteOge<l Upon your s•gn•ng below your p,om•se1 t,ere,n w•ll t>e •rr evocabl• and uncondrtoonal ,n all respects You undentano ano agrff that -have pu1cna..a the equ,pment from Iha supphe<, and
,nay contact Iha at>ove suepl..,. IOI' you warranty n gnts wn•cn we transfer to you 10< the term of the agreement You approval as ondocated below of our purchase of the equipment from the supploer os a
oonofl.ori pnteeoent to the effectiveness of this agreement Ix
OAT OF DELIV[RY C US10M ER SIGNATURE TITLE
1 AGREEMENT. You -10 -from UI 1"" _ .. property --under ,TEM DESCRIPTION" and H modiflod by~ 10 INI Malter A~ from -10 -~ by you and UI (such prcpe,ty 9Jd any
--· r-to. ,._. and additionl .-..010 H "Equipmonl") for bulinell purJ>OMI only. You -10 .. "'""' ...... --~ in ,n;, A-and any~ wt,,ch together ... a-·
,ta_nt ol our A-rwganling 1"" I-oquiprMm ,A_., and -any~ or<lw or OUl-.ding orwooca . This A-may be modified only by-., .-_men, and na1 by <XMM o1-.nanoo.
You auttionz• UI IO insen r, 1h11 Agreemenl ...... numbers and other identification •bout Iha Equipment. •• ...et •• Oth9r Offlltted fac:IUal matters. This Agreement bec:omel vatid upon execution by UI and _,. begin on the date Shown
and WI" continue from the Int: day ol the foHowtng month fot Iha number of conMCUtiYe months shown. The tenn 'Ml be extanded automatic:.afy tor SUCCfllive 12 month terms un6e11 you send ua wntten notica you do not want it
-II lent ninety (90) days before 1"" ond ol any*'"· THE BASE RENTAL PAYMENT SHALL BE ADJUSTED PROPORTIONATELY UF'WARO OR DC:NV'1WARO. IF THE ACTUAL COST OF THE EQUIPMENT EXCEEDS
OR IS LESS THAN THE ESTIMATE PROVIDED TO LESSEE. If any P"M "°" ol 11>i1 Agrwemont ia dad-unenfon:a-in any junsdidion, 1"" other "'°"'lic>nl herein sn all ....,.., on U fon:,o ano effad on that jun_, and .. . -..
2. RENT: Rant will ba pay-in in-II. HCh in 1"" amount cl tha buic rental --plus any~ -tu. UM tax, plus 1112th o1""' ""'°'""·-by us 10 ba ~ -tu on Iha Equipment for
NCll '(Nld tu A__,c. You WIii pay 1"" security deposit on tna dala you sign this A~ The rant~ for1"" month ol rwrt comm11"'""*'1 IMl ba pn,mod from tna montniy-amocon1 Ml forth-. Wo
have the ngt,t to apply .. sums, -from you , 10 any -due and owed 10 us under the *'"' ol lhe lhos A~ In 1"" ...,. lhia A~ Is na1 fully c:ompletad, Iha -=unty dopolll will ba r-by
compan .... u1 for our Oocumonlalion. pn>ca"'"9 and 01her ._. .... K for any rea1<>n, your Chedl is re1Umed ror nonpaymant, • $20.00 bad ched< ~ WIii ba e1M1Nd. 3. MAINTENANCE ANO SUPPLIES: The CN1VN H--by this A__..,.-payment for 1"" UM d the~ Equipmont and acao-... -(cu,ng normal buaineu hou~); inspection, adiuslfflant. pa,u
,ep1-. drums and dNnong .,._ ~ for the -_.;on, • -u blad< toner and -.-. P-must be ~ Plfflllsed by <Ult""*, Color toner, not i~ on this A"'""*'1 will be biltecl
._atolly. K necoaurf, 1"" -and MJllllly portion d 1Ns ~ may ba H'9*1. Wa may cnarga you a Supply Freigt,I FM ID a,ver our a>IIS d lhipl)ing luppioN IO you.
4. OWNERSHIP OF EQUIPMENT: We are 1"" Owner ol 1"" equipnoam and ha .. IOia IJUa ID 1"" equo-(ududing IOftwers). You -to k-Iha~ tree and ciHr ol all liens and claims.
5. WARRANTY DISCLAIMER: WE MAKE NO WARRANTY EXPRESS OR IMPUEO, INCLUDING THAT THE EQUIPMENT IS FIT FOR A PARTICULAR PURPOSE OR THAT THE EQUIPMENT IS MERCHANTABLE. YOU
AGREE THAT YOU HAVE SELECTED THE SUPPLIER AND EACH ITEM OF EQUIPMENT BASED UPON YOUR OWN JUDGMENT AND DISCLAIM ANY RELIANCE UPON ANY STATEMENTS OR REPRESENTATIONS
MADE BY US OR ANY SUPPLIER. WE 00 NOT TAKE RESPONSIBILITY FOR THE INSTAU.ATION OR PERFORMANCE OF THE EQUIPMENT. THE SUPPLIER IS NOT AN AGENT OF OURS ANO NOTHING THE
SUPPLIER STATES CAN AFFECT YOUR OBLIGATION UNDER THE AGREEMENT. YOU WILL CONTINUE TO MAKE ALL PAYMENTS UNDER THIS AGREEMENT REGARDLESS OF ANY CLAIM OR COMPLAINT
AGAINST SUPPLIER.
8. LOCATION OF EQUIPMENT: You will k-and UM 1"" equipment only at your-· shown -and you agree not ID move ij uonlall --to It. Al 1"" and ol Iha A_....,,rs term, you Will return tha E"'opmem to 1
locatoon we S90Cify at your ._. ... ,n retail relOia-condition, U wortcing order, and in completa -·
7 LOSS OR DAMAGE: You are responsible tor the risl< ol lou or for any deSlrUdion d or damage to the equ,~ No IUd1 lou or o...,_ -.., you from Iha payment obligllb0n1 under lllls Agreemen L You agree 10 promptly
notify us ,n writing d any lo ss or dlmllQII and you wilt 1""n pey 10 u1 1"" preSOn1 -ol the•-d 1111 .._ rental paymants lor Iha U .-tem, plus 1"" ostJmateO fair man,,11 v-ol the Equ,pmen1 at the end d 1"" origonally
scheduled tern,, a111 dilCIM'lted at sax percer1: (8"') per ye•. Any proceed• of inM.nnCa will be pajd ID UI and credited, • our opttor'I, apw,11 .,.,., k>U °' damage. You avlhonz:• UI IO s,gn on your t>enatf and appGl'\t UI •• your
1nomey in fact to execute .., you, name any insurance drafts or c:nec:k1 issued due ta loss or damage to the eQUipn,ent.
8. COLLATERAL PROTECTION ANO INSURANCE. You -IO k-lhe equipment fully insured agaon1t lou with us a1 lo11 payaa in an amount not lffs lhan ~ cost until 11>is Agre.nem II tonnonated. You also agrN
ID -n 1 _. public ~ insuranoa policy from anyona wno is ~ to us and ID include us a., insured on 1"" policy. You -to provide us OOl1ificalH or 01her ovodanc:e ol in .... ance accapcable to us, -. lhia
A~ bagons or, -will anrotl you in our property damage -_.., and bil you• property°""-""""-a• l'NUlt ol ow incruMd -costs and.,-riSk. Al long H you.,.. -11 lhe timed
the IDU(ududing IDHH 19SU1ting from -o1 god), the '"1)1--,t -d the equipm«,I will be ~ against any loll or dlmaga n per pa,agraph 7. You must ba ""'""'' to -from Iha property ~ 1Utt:111rge
program . NOTHING IN THIS PARAGRAPH WILL RELIEVE YOU OF YOUR RESPONSIBILITY FOR LIABILITY INSURANCE COVERAGE ON THIS EQU IPMENT.
9. INDEMNITY: We are not responsible for any loss or inj unes caused by the instaltation or uN of the equipment. """""",__.,.._ ________ _...,. ____ ._..__,.._.., ______ ..,..,
t; LI lq b L
10. TAXES ANO FEES: You agree to pay when duo 1111 tues (onduding ~ prope,,y tu, fines and panaltiu) l9lating to lllis Ag'""*'1 or 1"" Equ..,.,-. W we pey any ol 1"" abOWo for you, you -to rwnourse us and to
pay u1 • pnxauing fN for uch payment we make on your behal. You atao agrN IO pay us any fi ling fNI p,ela'lbed by ine Umfonn Commeraal Cooit or other' law and ,...,,tuw us for alt costs lf1Yotved in COf11(Het1ng thi1
tranuc:tion. You further -10 pay us S59.50 on tha clala the Int rental paymont is due 10 ~the·-ol c,ngor'*1g 1"" Avr-,1. K the total sum ol 1"" payments allceed1 S75 .000, tha onginaoon tN WIii be S79 .50.
11 . ASSIGNMENT: YOU HAVE NO RIGHT TO SELL. TRANSFER. ASSIGN OR SUBLEASE THE EQU-ENT OR THIS AGREEMENT. Wa may .... usign. or --this Ag,wrnan1 Wl1hou1 notice. You -that W we sel,
Olligl, or transfer this Ag,wemonl the ,-Owner wol haY9 the ..,. ngl1ls ard -lhal -haY9 ,-and WIii not -10 pa,lorm any ol ou, ol>logalions . You -lhal tna nQl1II d the new Owner w,N not be lubJad to any
daims, aefenMS, or Ml offs th• you may haw agaanst u1.
12. DEFAULT ANO REMEDIES: tt you <k> not pay N'I)' rental paYff*"1 or olher sum due tD us Of other party when due or I you bf-. any of 'f04Jf' protl"ltHI in the Agreement or any other Agreement wtth u1, you WIii be tn default. tf
any part o1 a payment is late, you agree to pay a lat• dlarge of 15% of the payment wntch is lall or 1f le 11. the maximum charge atlowed by law. If you arw ever N'I dllfaull. we may retatn your MO.Jnty deposrt and at our opbOn, we can
termina te or cancel 11111 Ag<Nffl0(1 ond require INI you pay (1) 1"" -unpaod balanced lht1 Agreernant (discounted• 6%); (2) the amount ol any pur<I\OM Ol)IJon and I none II speafoed, 20'l4o ol 1"" ongonal equ,pment cost
wtuch represents our anbapated re!Md~ value tn ht equipment: (3) and return the eqwpment to us to• locnon dHq\ated by us. We may reeo....... interest on any ~ tJatance at tte rate of 8 % per arinU"n. We may also use any
of the ~ av..,.. to us under Article 2A at the Uniform Comnwaa Code • enadlld in the State at Mtnneaota or ar,y <>'*' law. You ag,ee IO pay our ru~ aa:omey'1 fNa and actual court coats. tf ,.. have to take
pos Muoon ol the~ you -to pay the cost ol _...... The net procNcls ol 1"" Nia ol any repouelsed Equ,p,1*11 will be ~ed -st -you owe us -mg to any dam ans,ng ..-r IN Agreement
induaing, bu1 not limitacl to. or .-.i for .-ction. YOU AGREE THAT WE WILL NOT BE RESPONSIBLE TO PAY YOU ANY CONSEQUENTIA L OR INCIDENT AL DAMAGES FOR A NY DEFA ULT BY US UNDER THI S
AGR EEMENT You agree that any detay or failure to enton:e 04X rigntl under thts Agreement does not prevent u s from enfOl"CW\Q any l'9'ftS at• 1...-time. It is turhtr agreed that your nor,ts and remed+es are governed e•duStVety .....
this Agreement and you waive lessee's nghts unoer Al'tlde 2A (50&-522) of the UCC.
13 UCC FILI NG S : You grant us a secunty tnl*r8st 11'1 h eou1pment d this Agreement Is deemed • secured tranUCber'I and 'fOJ au1honze us to record• UCC-1 financng statement or sim ilar instrument. and appotnt us
anomey • .n-fact to e •ecute and deliver such ,nstrumenl tn order to show our H11entst tn the equ,pm90t.
14 . SE CU R ITY D EPOSIT: The sea.Jnty depasit is non interest t>eanng and is to MOJre your perfonnanc.e under this Agreement. Arry MaJnty Olpc)llt made may be apptted by u s to satisfy any amount owed by you, in wtllCtl e'l9f'lt
yo u will prom Ptly resto11t the secunty deposit to ,ts fuN amourc u set fonh above. If all conditions heretn are tuHy compl.ed w,th and prowieo you have not ever been tn Olfaun of th11 Agreemant per paragraClt\ 12, IN MCunty a epos«
wo11 ba refunded to you afle, 1"" recum cJ the equ,pment on ac:conlanC» Wllh _. s.
cc1..cl>.l\t>o
15 . LAW This Agf'ffment WNI be deemed tuUy ex8Cllled and pefformed in the State of-..... upon signrtg by tne OMw and WIii be goYWned by and con11n.te0 in ac:c:o,aance wtl"I Minnesota law You ex pt"eaaty consent to
1un ldtCll on and venue of llrlY state or federal court 1n the St.ale of -......and waive ngt1 to tnal by Jury tor ar,y dam or adlOn an..-.g oi..c of or relabng ID th,s A~ or the Equipmtnt. You waave ~ ol cllfenN of
onconven-torum . l!.OL..O A.~ DO
18 . OVERA GES A NO COST A DJU STMENTS. You agree to comply ""' any bolling procedures OH,gnatacl by u1. ondudong notJfy,ng us ol 1"" ,_.,. r..w,g II tno end ol NCll monfl Al the end ol tna h~I year ol 11111 Agree,Mnt
and once u d'I sucotsMve twetve month penod, ._ may ncr9aM 1he baa usage cna,ve per cx,py and the per copy d\arge over the baM mtnimum by• maunum c1 1511Mii of the e XJstw,g c:herge.
17. UPGRAOE/DONNGRAOE PROVISION: AFTER INCEPTION OF THE AGREEMENT ANO UPON YOUR REQUEST, WE MAY REVIEW YOUR COPY VOLUME A NO PROPOSE OPTIONS FOR UPGRA DI NG OR
DOWNGRADING TO ACCOMMODATE YOUR NEEDS.
18. TRANSITION BILLING In o.-to taohuota an order1y tranllloon, onduding installation and traonong, and 10 provide a untorm billing cyde, the "E-Data" ol 11111 Agreement w,11 bathe tenth (1 0th) day ol Iha monlll toffowlng
,nsta l6abon Customer agree1 10 pay a prorated amount for the penod betwNf'I the instdabon dale and the Etteaive o ... This payment for the tranlllJOn penod 'MN be bated on tne oase m tn1mum u sage payment proraled on a 30
day c.aHtnOar month and w•H be aaoed to the Customers first 1n\lOICl8 .
FOR MUNICIPALITIES ONLY
19-A C USTOMER COVENANTS. the Cu•--and_,_ INII (1) It ha. on aa:ordanc)a Wllh 1"" -ol law , Uy budgat9d and --IUffioenl funds lor 1"" QJff9ffl budget y-to make tna peyments
-to oomedueond lDmMl ots-~..-,.,.A__,iand lUCflfunds_not _• __ forother l)UIIIO-; and
(2) th at there 11 no acbon. su1l pn)CNOlng °' 1nve st1gauon pending, or .,,....,_ tn any court or othef" tnblllal or competent junsdaK>n. st.Ille or federal or bef0t9 any pubk bOan2 or body, which in any way woukl (a ) restn111 or
on,o,n the deltvery ol 1"" Agreement °' the aodo ly ol the Cu-IO ,,,.. ,to BaM Paymants (U Ml out -..). (b) contHI or an.a tha authonty for 1"" •-or..._., ol, or 1"" valodoly d , 1"" Agr-,1. or (c ) contast Ula
e.ustence and powen of IN Customer; nor 11 ,,,.,. any DaMI for any Ma'! actlOn. IUfl. proceeding or tnYel bgnC)n, and
(3) That the equopmant wol ba ooe,•acl and conuollacl by Iha C-and WIii ba used 1or o.-(IOY9ffll1*t J)Ul1)0MS and WIii to be • .-tor the tr.m ol lhe Ag.-
(4) Customef has noc prevOJsly temitnaled • l'9n1 tor non-appf'OPNlbCI,. except n ~ CIHa'lbed ., •...., appenaed hereto.
19-8 SIGNATURES Eacn .. gnor c-t ,-tll'oly PIIYff*'II•-S1 ,200)-flal1'0/sna •Uy --""--legal -~ """"""""--u-and aulhonzaon to bind c..-
$,gnor1•) for Cu stDmer further wanant{I) ,ts oo-""'9 toady ha -Iha --WDJdlng any 1e1J111 bod_.,_, under _.,_ &aw 10 .._ for acqu,Slllon d 1"" E-the-· and e--...on NII DNn
., IIC<O<danoe....,, .. ~ ooen .-,g-. and'*•_., tha-"'"11 body ol Cu-authonzlng adCl.4ion dtna A__.na bean ClJly adOl)tad and ,_,, onu lorce and .n.ct.
19-C NON APPRQPRIA TION In 1"" r,o,nt Cul-11 " ...... .-Iha Ag<Nffl0(1 becaute:
1 Funds.,. not --tor I fiscal -SUI>-10 ... one ,n -the Agraernonl ... -onto -... IIUffiaent IO sasfy .. ol Cult0ffla(1 OC>iognonl under 1"" A-CM1ng ...0 fiscal panoct,
2 Suet, non--a,o not rosu11 from any ad or I...,. to ad ol OJS-.
3 Cu 110mer na1 Hl•a,111ed all funds ·lly-tor .. Pllrn-due.-the Avr-t; and
,. There II no o,_. leQal proc:eclufe by wn.c:r, peyment can be maoe to Owner.
Then provo<l«l 111• J•I Cullorner nos g,ve,n Qwne, _.., nOIIOe ol tna oca.-d -apt, 1 Ibo"' llw1Y (30) days pnor 10 such occunwnce . (b) Owner has roce,-• -en op,noon lrom Customer's couonMI venty,ng 1"" oarne
¥rr'lt h 1n t an { 0 1 Cl ays tnerel'f'!er ano (C) tne C ustomef ooe, not cwec:tty Ol ooncuy purcna M . rent or 1n any way acquire any MMCeS or equ•oment supphed °' provided for nef'9Under, upon rece.pt of IN eQUIPfflffl oettvered to 1
1 tlOn esigna110 oy 0.,0.r at Cus1omers e~M. O#nerl remeo.e, tor auc:n oetaun s.naN be 10 terminate the Ag reement• the ena of Irle fi scal penod dunnQ wn 1cn notice 11 gtVen. retatn tnt act\lance payments , ff any, anator sel,
a1spose of hOl<I u s.e or rent lJ"le ~.upmen1 a s Owner 1n ,ts SOie ~acretton may DltMr•. wYtnoul any outy to account to Customeir.
X
DATED CUSTO MER SIGNATURE TIT LE
1 0 000 -08/05/2 004 Ix
irTL.£.
,4
ITP!!!bancorp. ~·--~o
Schedule "A,, I APPLICATION NO I I CONTRACT:_] • This Schedule ·A· is to be attached to and become part of the Item Desaiption for the Agreement dated __ by and between the
undersigned and U.S. Bancorp Business Equipment Finance Group.
MAKE/MODEL NO .!ACCESSORIES SERIAL NO . STARTING METER
AR-M355NA. AR-DU4, AR-FN6 (MALLEY)
AR-M237, AR-FNSN, AR-P17, AR-D22, AR-237ABL (SERVICE CTR.)
AR-M237, AR-FNSN, AR-P17, AR-D22, AR-237ABL (LIBRARY)
AR-M237, AR-FN5N, AR-P17, AR-D22, AR-237ABL (WVV MAINTENANCE)
AR-M355NA, AR-DU4, AR-FN6 (COURTI
AR-M2n, AR-FNSN, AR-P17 , AR-D22, AR-237ABL (HR DEPTI
KON-C351, KON-DF601, F0-507, IC402, Vl502, PC202 (FIRE ADMIN)
AR-M550N, AR-LC6, AR-F15 (POLICE RECORDS)
AR-M355NA, AR-DU4, AR-FN6 (POLICE PATROL))
Al~-M355NA. AR-DU4, AR-FN6, AR-FR21 (POLICE ADMINISTRATION))
KON-C450, FS-507, PK501, IC402, Vl502, PC202 (WWADMINISTRATION)
AR-M237, AR-FN5N, AR-P17, AR-D22, AR-237ABL (PROSECUTOR)
KON-C351, KON-DF601, FS-603, PK501. IC402, Vl502, PC 202 (PRINTI
AR-M550N, AR-LC6, AR-F15 (CITY MANAGER)
AR-M550N, AR-LC6, AR-F15 (REC CENTER)
AR-M550N. AR-LC6 1 AR-F15 (COMMUNITY DEVELOPMEND
KON-C450, FS-507,IC402, Vl502, PC202 (PUBLIC WORKS)
q-M237, AR-FN5N, AR-P17, AR-D22, AR-237ABL (ALLEN PLANTI
~-M237, AR-FN5N , AR-P17, AR-D22, AR-237ABL (PIRATES COVE)
AR-M237, AR-FN5N, AR-P17, AR-D22, AR-237ABL (EPD TRAFFIC)
AR-M162. AR-EB9, AR-NB3, AR -D24, AR-FX11. AR-SP6N (EPD FIELD)
AR-M162, AR-EB9, AR-NB3, AR-D24, AR-FX11, AR-SP6N (GOLF MAINTI)
AR-161 (BLDG. DEPT.)
HP-9065 (FINANCE)
AR-M237 (GOLF COURSE)
KON-1050, SD-501, FS-503 (PRINT SHOP)
VER/FICA TION
This Schedule "A" ii hereby verilled as cooect by the u~ned. who ::rx:• recei pt of a copy.
DATED PRINT NAME SIGNATURE
( )00 -09/01/2004
TmE
SCHEDULED
STATEMENT OF WORK
Lewan & Associates, ( ereafter referred to as the contractor) will provide the City of Englewood (hereafter referred to as
the City) digital office copiers on a Cost-Per-Copy (CP[) Price. Contractor will retrieve the Colorado Sate University and/or
State of Colorado Contract to establish the Cost-Per-Copy (CPI) based on the actual usage or volume of the City. Historical
data collected during an Imaging Audit by Lewan & Associates places the number of images generated per month between
165,000 and I 70,000. Contingent on these numbers and an actual Copier fleet of 26 units, the City guarantees a monthly
volume of 166,000 images at the rate of $0 .0395 per image to the Contractor. Images in excess of 166,000 will be billed at
the rate of$0.015 per image for black and $0 . IO for color, one month in arrears.
The tenn of the Agreements shall be for a period ofone (I) year commencing on January I, 2006 and ending December 3 I,
2006 with four (4) optional one (1) year extensions. Should the Contractor wish to extend this agreement under this
provision for an additional year, Contractor must submit a written proposal to the Buyer no later than November 15, 2006,
or any subsequent year under this extension. The City reserves the right to accept, modify, or reject said written proposal.
Thirty days (30) preceding the Agreement period the City shall require the Contractor to submit a letter to the Buyer of the
City of Englewood citing firm prices/discounts that shall be applicable for the next twelve (12) month period. The City
reserves the right to accept or reject any/all increase(s) that may apply as set forth in Paragraph 2. The City shall infonn
Contractor of its decision through the office of the Purchasing Division.
Contractor will provide the City all new photocopiers comparable to or better than current equipment The copiers will
come standard with the latest technology that Contractor has to offer or the most appropriate technology as detennined by
City. The City shall be provided copiers and supplies according to the actual needs of the various City Departments.
Replacement of copy machines will be mutually agreed upon between the Contractor and the City . The Contractor will be
required to replace or update all current copiers with the latest or most appropriate technology as detennined by City upon
the execution date of this agreement.
The Contractor shall provide all maintenance on copiers, accessories, and training for both network and non-network
device~, for the entire period 01 the contract. Digital printers and copiers must be completely supported by the Contractor,
including supplies and regular maintenance. All paper and staples will be supplied by the City.
Supplies required by the City, such as toner, are to be delivered to the City of Englewood, Attn: Print Shop Administer
(Project Manager), 1000 Englewood Parkway, Englewood, CO 80110. The Contractor will maintain an ample supply of
materials and be responsible for maintaining inventories. Developer, toner, or other consumables which are the
responsibility of the Contractor's service personnel will be provided as needed during repair calls or regular preventive
maintenance. All supply items furnished under the agreement shall remain the property of the Contractor. In addition to the
use of the machine, the charge per copy will include all consumables, (except paper and staples) such as, but not limited to,
toner, developer, drums, fuser oil, fuser lubricant, fuser agent, cartridges, etc., necessary to operate the machine .
While the equipment is installed on the premises, the Contractor shall assume all responsibility for loss or damage except
that caused by negligence or neglect on the part of the City. Repairs caused by negligence or misuse by the City shall be
immediately brought to the attention of the Print Shop Administrator or such person as be may designate. The Contractor
must document incidents in writing and submit to the City for review . If the City and Contractor agree that negligence on
the part of the user is to blame, the Contractor may invoice the City at its current published hourly rates and parts pricing
for the required repairs.
The equipment will be digital and consistent with recommended volumes of the manufacturer of the equipment furnished.
Consoles or stands will be required as needed for any machine offered. If a model ceases to be available during the life of
the contract, the Contractor and City will mutually agree on a substitute for additional equipment or replacement
installations.
City departments will upgrade and add modules as deemed appropriate. In addition, all equipment must also be compatible
to the current City's system, Ethernet, TCP/IP protocol and come equipped with a full compliment of Windows drivers and
fonts, be equipped with sufficient memory that all jobs can be run without interruption. All replaced network printers will
re-use the existing IP address or be addressed consistent with the City's IP addressing standard. Multi function devices
equipped with scanning capabilities must be able to scan to the network in multiple file formats (pdf, Microsoft Word,
utilizing OCR).
All networked copier inventory shall be centrally managed from one computer or machine that can monitor each
copier/printer and alert operators when one of the units is in distress or need of service. This management tool must be able
to create various summary and detail reports of all print jobs upon an operator's request.
Copiers shall have the capability to input security codes for printing confidential information and department codes to track
activity where deemed necessary by the City.
The City will provide space for the copiers, electrical power, staples and paper. All other expenses for the operation are to
be the responsibility of the Contractor and shall be included in the cost per copy.
Equipment shall be new at time of initial installation but may not exceed five years of age during the life of the contract.
The Contractor will provide manufacturer's documentation listing serial number and date of manufacture for all installed
equipment.
Equipment maintenance shall be performed on all equipment and accessories by qualified Contractor maintenance
personnel during regular office hours. The Contractor will provide service technicians who are certified to work on City
specific printers and copiers. Regular hours are generally 8:00 a.m. to 4:00 p.m., Monday through Friday .
Service calls will be performed within an average of four working hours of request for maintenance. The maximum
allowable downtime for any one piece of equipment is one working day during any consecutive thirty-day (calendar)
period. Any piece of equipment which cannot be repaired and restored to normal operating service shall be replaced with
equipment of the same or better specifications at no additional cost. Any piece of equipment that fails to be operational
95% of the time, computed quarterly, shall be replaced. The four-hour response time applies to each service call and will be
monitored by the Print Shop Administer or his designee. Preventive maintenance will be according to the Contractor's
schedule and the Contractor's discretion. Each piece of equipment will have a permanent record of the machines
maintenance .
Preventive maintenance schedules will be based upon the specific needs of an individual copier model, copy volumes on
the particular piece of equipment, any problems with the particular piece of equipment and/or recommendations of the
manufacturer. Preventive maintenance must be performed at least once per year on each piece of equipment, and at least
twice per year on high volume equipment. Preventive maintenance services may include, but are not limited to, necessary
cleaning, periodic adjustments, replacement of chemicals and replacement of worn components at scheduled intervals based
on the copy volume . Because such services may take up to several hours to perform and may cause inconvenience to the
City or department, the Contractor should make every effort to contact the key-operator at least 8 business hours before
scheduling any preventive maintenance repairs. Because these services are already included in the cost per copy charge, the
Contractor will be responsible for any and all costs involved in the maintenance operation, including travel, parking, labor,
and parts replacement. Vendor must notify the Print Shop Administrator in a timely manner of any recurring technical
problems or trends concerning certain models . The Contractor's maintenance personnel shall thoroughly clean up the work
area and properly dispose of any residue after each maintenance action. The City requires that the Contractor develop a
reporting process that will provide a maintenance record and a reliability percentage for each machine on a calendar
quarterly basis.
The City will develop a system of, and be responsible for, collecting meter readings monthly and will develop a suitable
method for recording the number of co pies run in the course of maintenance being performed . The number of maintenance
generated copies shall be shown as a credit against the total number of copies indicated on each machine . Monthly billing
will indicate this credit on an individual machine basis . Each meter will be read at the end of each month within the last
three working days and reported to the Contractor. Machines must be listed individually by Department with the number of
copies per machine . Contractor will be notified of readings via phone call , fax, e-mail and/or electronic means at no charge
to the City. Invoices must be based on actual meter readings , not estimated volumes. Meter reading reports will include:
department name , location, contact person, equipment model , equipment ID number, accessories, number of co pies made
per month and monthl y average volume.
C
(
All billing for images exceeding 166,000 per month will be based on a 30-day month in arrears. All applicable monthly
charges on accessories will be prorated on the number of calendar days actually in use after the date of installation. One
monthly invoice reflecting total print copies, total credits copies, any charges for additional accessories for each machine
site, to include model and serial number of the machine, total number of copies reported for each piece of equipment.
The Contractor will provide at his/her expense, all training required for the operation of any equipment at any site at any
time. For locations with a large number of users, the Contractor may use "Key Operator" concept and specifically train one
or more individuals in depth. If a "Key Operator" or other trained personnel should leave a location, the replacement must
also be trained in a timely manner. An instructional manual is to be provided with each machine.
Those offices requesting a first-time copier will channel their request to the Print Shop Administrator or such person as he
may designate. Only after being approved by the Print Shop Administrator and upon the Contractor receiving notice of such
approval, may an installation proceed. The Print Shop Administrator shall have the final decision regarding placement of
any copier and no new installation will take place without his/her approval. New installations will be completed within two
calendar weeks maximum after notification of placement approval.
If the agreement remains in place for all five years, the Contractor wi.ll not be required to place any new machine or replace
any five-year old machine within the last six months of the last year of the contract unless the five-year-old machine has
been experiencing an incidence of repair considered prohibitive to the efficiency of the user, in which case the machine will
be replaced.
If the agreement remains with one Contractor for the entire five-year span, and if any machine shall reach a number of
copies in excess of the monthly volume for which it was designed and/or experience an incidence of repair considered
prohibitive to the efficiency of the user, the machine shall be replaced. The Contractor may also install additional
equipment to equalize the monthly volume. It may also occur that a particular machine may be a "lemon" regardless of
manufacturing standards. Any such machine shall be replaced Ullmediately if, in the sole opinion of the City, it is evident
that repair calls are not due to negligence or misuse on the part of the City, or if the Contractor's maintenance personnel are
unable to resolve the problem and/or the repair frequency is so great as to detract from the intended use of the machine.
The Contractor shall coordinate the initial schedule of proposed copiers and installation dates with the Print Shop
Administrator. When the initial installation is completed, the Contractor shall provide a Master Equipment listing showing:
department name, location (building and room), date of installation, equipment make, model, accessories, serial number,
and meter reading. This listing shall be updated by the Contractor whenever any changes are made.
Contractor is responsible for providing all necessary hardware and software as well as any necessary insttuction and
support. City will load software to PC's/servers, etc., (The City is responsible for network integrity) unless the City
specifically requests the Contractor to do so at no additional charge.
Prices will include shipping, insurance, freight, rigging, initial installation and final removal. During the life of the
agreement, it may become necessary to move a piece of equipment within a location or relocate it on another site.
Equipment will not be moved without the approval of the Print Shop Administrator. The standard billing rate of $175 .00
may be assessed by the Contractor and reflected in the monthly invoices.
Contractor may wish to upgrade machine models for his/her own convenience however replacements shall not reduce the
productivity of the user. Changes required to keep the machines at state of the art will be at the expense of the Contractor.
Some users may wish to add options such as feeders, sorters, key counters, etc. to large capacity Copiers. These may be
added at any time by the City during the entire period of the contract when it does not require an unreasonable expenditure
by the Contractor. All of these requests will be coordinated by the Print Shop Administrator and agreed upon by the
Contractor. If the additional functionality is deemed too expensive the additional cost will be negotiated and reflected on
the next monthly invoice.
The Contractor shall provide between City and Contractor one Contract Manager who shall be responsible for the
perfonnance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is
absent shall be designated in writing as part of this agreement The Contract Manager or alternate shall have full authority
to act for the Contractor on all c ontract matters relating to the daily operation of this agreement.
Contract Manager:
Name __________ _
Title: __________ _
Office phone: Cellular Phone_: ________ _
Alternate Contract Manager:----------
Title: -----------0 ffi ce phone:---------
Cellular Phone:---------
EQUIPMENT AND PROGRAMMING TO BE PROVIDED BY CITY:
The City will be responsible for all Networlc related ports, cables, and electrical infrastructure necessary for installed
printers and copiers. The City shall provide computers for monitoring and reporting of all printer and copiers to mutually
agreed specifications.
EQUIPMENT AND PROGRAMMING TO BE PROVIDED BY TiiE CONTRACTOR:
All necessary external print servers will be installed and configured by the Contractor. Software for reporting meter
readings for copier monitoring will be initially installed by the Contractor and monitored by the City/Contractor. Contractor
will concur in the training of the Print Shop Administrator and/or his designee on any required software and provide
support for issues that arise subsequent to and after the installation.
CONTRATOR'S DESCRIPTION OF WORK PRODUCT AND DELIVERABLES:
COPIERS
SEE
SCHEDULE
A
ACCEPTANCE AND TESTING PROCEDURES:
These are the MINIMUM standards. Technicians are required to clean, inspect, adjust, and repair as necessary on EVERY
call. (Revised June 2005)
l) Copy Quality-Check and correct exposure, registration, skew, fill, focus, balance, etc.
2) Glass and Optics -Clean glass, mirrors and sensors. Check optics carriage for smooth and proper travel.
3) Corona units, transfer rollers and belts -Inspect, clean, and replace as needed. This include the sawtooth, end
blocks, and case.
4) Fuser Unit-Inspect, clean, or replace Heat Roller, pressure roller, pawls, thermistor, bearings, sensors, etc.
Pay special attention to this area if the jam log indicates jamming in or near the fuser.
5) Paper Feed Units -Inspect, clean or replace feed tires, clutches, rollers, sensors, etc. Interior -Clean, inspect
and vacuum inside the machine including the feed trays and inside front covers. If the customer can access
the area, it should be clean.
6) Accessories-Inspect, clean and repair Sorter, Finisher, ADF, Duplex, Stapler function, etc. Pay special
attention to the feed rubber in the doc feeder. They may be using the feeder for scanning, even though not
many copies have been made.
7) Consumable Parts -Check consumable parts life vs. expectancy and replace as Lewan recommends. Some
supplies need to be done strictly following manufacturer's recommendations; others can be extended 200/o or
more. Please see your supervisor with specific questions.
8) Test all Functions -Make sure all functions are working including duplexing, stapling, all paper sources
including the bypass tray, printing and faxing. Print a test page or have them print "something they normally
run". Send a fax and confirm with the transaction report that it sent before leaving.
9) Covers-Clean all exterior covers. Save time and do it while performing #9. You could do everything else
perfect, but leave the covers dirty, and the customer will think you did a substandard job.
10) Firmware -Keep the firmware up to date on current digital equipment. Machines still in production will
often have new firmware released to fix various issues.
11) Complete Service Log-If the machine doesn't have one, start one. ALL machines including printers and
faxes need to have a service log.
12) Jam Log -Clear jam log and record past jams on the service history.
13) Empty used toner if applicable.
Contractor agrees to always keep the customer informed. This includes calling to give ET As, introducing yourself when
you arrive, apprising the customer of the repair status if parts are needed, and always infonning the reporting party and the
Print Shop Administrator when the repairs are complete. It is imperative that the Contractor let the customer know what to
expect, then meet or exceed those expectations.
IN WITNESS WHEREOF, pursuant and in accordance with the Agreement between the parties hereto dated
_______ 2005, the parties have executed this Statement of Work as of this ___ day of _______ ,
2005.
CITY OF ENGLEWOOD, COLORADO
By: _____ _
Title: City Manager
LEW AN & ASSOC IA TES
By : ______ _
Title:--------
(
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
January 17, 2006 11 a i Arapahoe C o unty Open Space IGA
Initiated By: Staff Source:
Community Development Mark Graham, Seni o r Planner
PREVIOUS COUNCIL ACTION/COUNCIL GOALS
• On July 2 1, 2003, Council approve d the So uth Platt e Ri ve r Open Sp ace Plan as an elem e nt
of Roadmap Englewood : 2003 Englewood Comprehensi v e Plan.
• Council approved the 2005 Open Space budget as part of the Multi-Y ea r C apital Proje ct
budget.
• On January 14, 2005 Council approved the IGA to p articipate in the Arapahoe County
Open Space Shareback program that prov ides the match funding for the Grant project.
• The project supports two C o uncil Outcom es :
1. Pro v iding and m aintaining qu ality infrastructure
2. Pro v iding di ve rse c ultural, rec reat io nal and entert ainm ent opp o rtuniti es.
RECOMMENDED ACTION
Staff recommends that Council approve a Bill for an Ordin ance for En gle wood to enter an Inter
Gove rnmental Agreement (IGA) with Arap ahoe County for th e purpose of constructing
improve ments in three City parks enhancing trailh ea ds for bicyclists and ped es trians . The trailh ea ds
eac h link En glewood to the reg io nal M ary Cart er /So uth Pl att e Ri ve r Greenway sy stem . This pr oj ec t
was se lec t ed in a 2005 co mpetition by the Arapahoe County Open Space and Trails Boa rd (OSTB )
t o receive grant funding.
BACKGROUND AND ANALYSIS
The 2003 South Platte River Pl an identified trai l projects that add capacity and improve th e quality
of the recreation experie nce. The "Englewood Trailhead Improvemen ts " project is an examp le of a
project th at does both .
Th Ci ty of Eng lewood 2005 Op n Space budget includ ed $350,000 o f ma tc h funding fo r grants
and a pri or iti z d pro j e t li st fo r impl m entin g th e So uth Platt e Ri ve r Pl an, in lu ding th e Englewoo d
Trailh ad lm provem nts proje t. The goa l of this project is t o impro e th e am nities at thr ee
e i t ing communi ty parks in Eng l wood. Th project wi ll add ario us trai lh ead ameni t ies to
8 II view, Ce nt nnia l and Cu hin g Parks . All of th se parks are loca t ed on th e Mary Car t er
Gr enway o r o n of its onn t ing t rails . Amenities\ ill in lud e picnic tables and benches,
pa ilions, int rpreti ignage, bi de ra ks , lands aping and san-o-1 t facili ti es . Signage wi ll be
ins tall d th at a knO\vl dges Arapah ounty Open Space and City of Eng l wood for th eir ro les in
pr viding the trail improv m nt .
Community Development staff together with Parks and Open Space staff worked to refine the
project after the Open Space and Trail Board selected this project for funding. Modifications were
made to the shapes of the picnic pavilions, material of tables and benches, and based o n logistics
and cost, the decision was made to delete the drinking fountains at Centennial and Belleview Parks
and the restrooms from Belleview Park. Instead, a san-o-let shelter will be installed at Belleview Park
and on an annual basis the Parks Department may contract for a san-o -let and related services
estimated at $2,500. The changes in the scope of the project result in a reduction in the estimated
project costs from $156,000 ·to 135,055.
FINANCIAL IMPACT
The revised project cost estimate is for $135,055. Englewood is providing $33,764 of match funding
for a $101,291 grant from Arapahoe County.
ATTACHMENTS
Grant Application
Letter dated November 9, 2005, requesting modification to Grant.
Bill for an Ordinance
M EMORAN
Lynn Wedell, Open Space Manager
Public Works and Development
Arapahoe County Government
10730 E Briarwood Ave.
Centennial, CO 80112
D U M
November 9, 2005
Subject: Englewood 2005 Grant Project: Trailhead Amenities
Proposed change in scope of work
Dear Lynn:
We are excited to be moving forward with our Arapahoe County Open Space and
Trails Grant projects. We are going to need your help with getting the appropriate
approvals from Arapahoe County for modifying the scope of work for the Trailhead
Amenities project.
As you are aware from our phone conversations, providing drinking water and a
conventional restroom at the trailheads is a technically challenging and expensive
endeavor. The primary issue is not the cost of getting the water but rather the cost
and technical problems with providing the required sanitary sewer.
The Englewood water utility and State of Colorado require a sewer tap for the
drinking fountain and restroom. Sanitary sewer systems rely on gravity to flow and
there are no sewers available at the trailhead locations. We explored alternatives
such as utilizing holding tanks for the wastewater and lift stations to pump the water
uphill to reach the sewer systems. Our consultant recommended against this system
even if we could get special permission from the Water Board to use lift stations . In
the final analysis we have decided to eliminate the drinking fountains from both
Centennial Park and Belleview Park trailheads and to provide a San-0-let in an
enclosure instead of a conventional restroom. We will provide notice, however, on
signs near the trail that there are existing drinking fountains and restrooms within the
parks.
Englewood will be able to provide the other amenities as described in the Grant
Application though we have made what we believe to be minor changes such as
changing from a hexagon shaped pavilion to a more linear design preferred by our
Parks Department for maintenance reasons. We have also increased the size of the
bike racks from 3 to 10 bike capacity to meet DR COG criteria.
1000 En I wo d Parkway Englewood, Colorado 80110 PHONE 303 -762 -2342 FAX 303 -783-6895
wv.w englewoodgo .org
Financial Considerations
In the Grant Application we budgeted $10,000 for two water fountains. Our project
costs are reduced by this amount. The restroom was budgeted for $24,000. Instead,
we propose a San-o-let enclosure on a concrete pad estimated at $13, 055. There is
a projected savings on this item of $10,945. The total projected savings from the
changes described will be $20,945 . Englewood will be assuming the annual costs of
operation and maintenance for the facilities funded by the grant, subject to annual
appropriation by City Council. The estimated annual cost of the San-o-let, for
instance, is about $2500. We suggest that the project savings be allocated in the
same ratio as the original project funding, 75% County/ 25% City. On that basis, the
County's commitment on this project would be reduced by $15,709.
If these amendments to the scope of work are acceptable to the Arapahoe County
Open Space and Trail Board and the Commissioners, then we would like to proceed
with the project. With a favorable response on this matter, I will schedule the IGA
for the Trailhead Amenities project for Englewood City Council action. Thanks for
your consideration of this request. Please contact me with any questions on the
matter.
Sincerely,
Mark K. Graham, Project Manager
mgraham@englewoodgov.org
C Dave Lee, Open Space Manager
Dave Henderson, Engineer
Harold Stitt, Community Development Manager
(
ORDINANCE NO.
SERIES OF 2006
BY AUTHORITY
A BILL FOR
COUNCIL BILL NO. 2
INTRODUCED BY COUNCIL
MEMBER~~~~~~
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL GRANT
AGREEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE
BOARD OF COUNTY COMMISSIONERS OF ARAPAHOE, ST ATE OF
COLORADO PERTAINING TO THE ENGLEWOOD TRAILHEAD
IMPROVEMENTS.
WHEREAS, in November 2003 the voters of Arapahoe County approved a
county-wide sales and use tax to be used for specified Open Space purposes as set for
the in County Resolution No. 030381; and
WHEREAS, County Resolution No. 030381 authorized the County to award
grants to funds from the Open Space Sales and Use Tax ("Grant Funds") to be
distributed to municipalities; and
WHEREAS, the City of Englewood submitted an application for the award grants
of funds from the Open Space Sales and Use Tax ("Grant Funds") to be distributed to
municipalities; and
WHEREAS, the City of Englewood has been awarded an Arapahoe County Open
Space Program Grant in the amount not to exceed $101,291 for the Englewood
Trailhead Improvements ("Grant Project"); and
WHEREAS, this Ordinance will authorize the Intergovernmental Grant
Agreement between the Board of County Commissioners of Arapahoe, State of
Colorado for the Englewood Trailhead Improvements;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Intergovernmental Grant Agreement between the City of
Englewood, Colorado and the Board of County Commissioners of Arapahoe , State of
Colorado for the Englewood Trailhead Improvements, attached as "Attachment l ",
is he re by accepted and approved by the Englewood City Council. A copy of the
Grant application is available in the Office of the Englewood City Clerk.
Section 2 . The Mayor is authorized to execute and the City Clerk to attest and seal
the Intergovernmental Grant Agreement for and on behalf of the City of Englewood,
Colorado .
Introduced , read in full , and pas se d on first reading on the 17th day of January, 2006 .
-1-
Published as a Bill for an Ordinance on the 20th day of January , 2006.
Olga Wolosyn, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify
that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in
full, and passed on first reading on the 17th day of January, 2006 .
Loucrishia A. Ellis
-2-
Q
C
(
INTERGOVERNMENTAL AGREEMENT REGARDING
2005 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS
PROJECT NAME: ENGLEWOOD TRAILHEAD IMPROVEMENTS
This Intergovernmental Agreement ("Agreement"), is made and entered into by and
A
t .... ...
a
C
h
m
e
n
between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF 1
ARAPAHOE, STATE OF COLORADO, (the "County'') and the CITY OF ENGLEWOOD,
a municipality and political subdivision of the State of Colorado (the "Grantee").
WHEREAS, on November 4, 2003, the voters of Arapahoe County approved a county-
wide sales and use tax to be used for specified Open Space purposes as set forth in County
Resolution No. 030381; and
WHEREAS, Resolution No. 030381 authorizes the County to award grants of funds from
the Open Space Sales and Use Tax ("Grant Funds") to be distributed to municipalities, as more
fully set forth therein;
WHEREAS, on May 31, 2005, the County approved the Grantee's Project Application,
which is attached hereto and incorporated by reference herein as Exhibit A, ("Project
Application"), subject to the execution of an intergovernmental agreement and subject to the
terms and conditions contained herein;
WHEREAS, the Grantee has modified its proposed scope of work , which was set forth
in Exhibit A, thereby reducing by $15,709.00 the amount of its request for grant funds from the
County for its Grant Project. The modifications are set forth in a November 9, 2005 letter to
County Open Space Manager Lynn Wodell from Englewood's Project Manager Mark K .
Graham. Said letter is attached hereto as Exhibit B and incorporated herein by reference;
WHEREAS, the County desires to enter into intergovernmental agreements, as a
condition of grant approval, with such municipalities and special districts that have been
approved for grants from the County; and
WHEREAS , these intergovernmental agreements are authorized by Article XIV, Section
18 of the Colorado Constitution and COLO. REV . STAT .§ 29-1-203 (2004).
NOW, THEREFORE, the County and the Grantee agree as follows :
1. Amount of Grant. The County agrees to provide Grantee with Grant Funds in the
amount not to exceed $101,291.00 from the Arapahoe County Open Space
Program for the Englewood Trailhead Improvements ("Grant Project").
2. Use of Grant Funds. The Grantee agrees that it shall only use the Grant Funds
for the Grant Project, as set forth in Exhibit A, as modified by Exhibit B.
1
3.
4.
5.
6.
7.
8.
9.
Time For Use of Grant Funds. The Grantee agrees that such Grant Funds will be
expended by no later than one year from the date of this Agreement, unless a
longer period of time is otherwise agreed to by the County in writing.
Interest on Grant Funds . The Grantee further agrees that, after receipt of its
Grant, the Grantee will use any interest earned on the Grant only for the Grant
Project as set forth in its approved grant application.
Administration of Grant Project. The Grantee shall be responsible for the direct
supervision and administration of the Grant Project. The County shall not be
liable or responsible for any cost overruns on the Grant Project. Nor shall the
County shall have any duty or obligation to provide any additional funding for
the Grant Project if the Grant Project cannot be completed with the amount of
Grant Funds awarded by the County to the Grantee.
Grant Project Site Visits. Upon 24 hours written notice to the Grantee,
the Grantee agrees to allow the County to make site visits before, during, and/or
at the completion of the Grant Project.
Acknowledgement of County by Grantee. The Grantee agrees to acknowledge the
County as a contributor to the Grant Project in all publications, news releases and
other publicity issued by the Grantee related to the project and agrees to allow the
County to do the same. If any events are planned in regard to the Grant Project,
the County shall be acknowledged as a contributor in the invitation to such events .
Grantee shall cooperate with the County in preparing public information pieces ,
providing photos of the Grant Project from time to time, and providing access to
the Grant Project for publicity purposes.
Required Sign at Project Site. Grantee agrees to erect at least one sign in a
publicly visible area in recognition of the grant from the Arapahoe County Open
Space Program. The location, form, design, and wording of such sign shall be
approved by the County. Such sign shall be erected prior to the completion of the
Grant Project or its public opening, whichever is the earlier.
Report Requirements. On or before August 1, 2006, the Grantee agrees to provide
the County with an annual update report that describes the amount of progress in
completing the Grant Project, Grant Project milestones , and the use of the Grant
Funds to date . Upon completion of the Grant Project, the Grantee also agrees to
submit to the County a final report, including a letter that certifies what the Grant
Funds have been used for and that the Grant Funds have been used in accordance
with County Resolution No . 030381 . In addition to the final report, Grantee shall
also submit to the County a final project summary that discusses the Grant Project
and includes photographs of the various stages of the Grant Project development,
including a photograph of the Grant Project at the time of completion. The
County shall be allowed to use the above photographs in publications, public
information updates, and on the County web site. The Grantee further agrees to
2
provide the County with an electronic copy of the final report and project
summary along with digital photographs.
10. Failure to Submit Required Reports. Upon written notice from the County's Open
Space Manager, informing the Grantee that it has failed to submit any required
annual update report and/or final report, the Grantee shall submit such reports to
the County through the County's Open Space Manager within thirty (30) days,
and, if it fails to do so, the Grantee shall be deemed to be in violation this
Agreement. The Grantee shall be ineligible for any future Grant Funds, until and
unless such reports have been submitted to the County's Open Space Manager.
11. Record Keeping Requirements. The Grantee shall maintain a complete set of
books and records documenting its use of the Grant Funds and its supervision and
administration of the Grant Project. The County or any of its duly authorized
representatives shall have reasonable access to any books, documents, papers, and
records of the Grantee which are pertinent to the Grant Project for the purpose of
making an audit, examination, or excerpts. The Grantee shall keep all books,
documents, papers, and records, which are pertinent to the Grant Project, for a
minimum of three years.
12. Reimbursement of Grant Funds. The Grantee understands and agrees that if the
Grant is not used in accordance with its approved Grant Application and/or this
Agreement, the County may require the Grantee to reimburse the County in the
amount of such Grant Funds that are not used for the Grant Project.
13 . Remedies . The rights and remedies of the County as set forth in this Agreement
shall not be exclusive and are in addition to any other rights or remedies provided
by law.
14 . No Waiver of Rights. A waiver by either party to this Agreement of the breach of
any term or provision of this Agreement shall not operate or be construed as a
waiver of any subsequent breach by either party.
15. Changes to Grant Project. The Grantee agrees and understands that its Grant
Project, once it has been approved by the County, may not be changed without the
County's prior approval. Changes must be requested in writing and may not begin
until an amendment to this Agreement has been approved by the County.
16 . Transfer of Interest in Grant Project. The Grantee understands and agrees that no
land or interests acquired with the Grant Funds as part of the Grant Project may
be sold, leased, traded, or otherwise conveyed, nor may an exclusive license or
permit on said land or interests be given, without prior approval of the Grantee 's
governing body after conducting a public hearing . The Grantee further agrees if
such sale , lease , trade or conveyance is made or an exclusive license or int erest
has been given, the proceeds shall be deposited in an open space fund to be used
for purpo ses consistent with Resolution No . 030381 .
3
)
17. Relationship of the Parties. The Grantee shall perform all duties and obligations
under this Agreement as an independent contractor and shall not be deemed by
virtue of this Agreement to have entered into any partnership, joint venture,
employer/employee, or other relationship with the County.
18. No Third Party Beneficiaries. Nothing in this Agreement shall give or allow any
claim or right of action whatsoever by any third party, including, but not limited
to, any agents or contractors of the Grantee.
19. Severability. Should any one or more provisions of this Agreement be determined
to be illegal or unenforceable, all other provisions nevertheless shall remain
effective; provided, however, the parties shall forthwith enter into good faith
negotiations and proceed with due diligence to draft a provision that will achieve
the original intent of the parties hereunder.
20. Written Amendment Required. This Agreement may be amended, modified, or
changed, in whole or in part, only by written agreement duly authorized and
executed by the County and the Grantee .
21. Venue. Venue for the trial of any action arising out of any dispute hereunder shall
be in Arapahoe County District Court, pursuant to the appropriate rules of civil
procedure.
22. Notices . Notices, as referred to in this Agreement, shall be sent to:
COUNTY: Board of County Commissioners of Arapahoe County
5334 South Prince Street
Littleton, Colorado 80166-0001
and
Arapahoe County Attorney
5334 South Prince Street
Littleton, Colorado 80166-0001
and
Arapahoe County Open Space Manager
Arapahoe County Public Works and Development Department
10730 East Briarwood A venue, Suite 100
Centennial, Colorado 8011 2-3853
and
4
(
CITY: City of Englewood
1000 Englewood Parkway
Englewood, Colorado 80110
and
Daniel Brotzman, City Attorney
City Attorney's Office
1000 Englewood Parkway
Englewood, Colorado 80110
23. Applicable Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of Colorado .
24. Extent of Agreement. This Agreement constitutes the entire agreement of the
parties hereto. The parties agree that there have been no representations made
regarding the subject matter hereof other than those, if any, contained herein, that
this Agreement constitutes the entire agreement of the parties with respect to the
subject matter hereof, and further agree that the various promises and covenants
contained herein are mutually agreed upon and are in consideration of one
another.
25 . Attorney Fees . If litigation is commenced by either party concerning this
Agreement, the prevailing party shall be entitled to recover its reasonable
attorney's fees and costs from the other party.
26. Counterparts . This Agreement may be executed in multiple counterparts, each of
which will be deemed to be an original and all of which taken together will
constitute one and the same agreement.
27. Incorporation of Exhibits. Unless otherwise stated in this Agreement, any
exhibits, applications, resolutions, or other documents referenced in this
Agreement shall be incorporated by reference into this Agreement for all
purposes .
28.
29 .
Section Headings . The headings for any section of this Agreement are only for the
convenience and reference of the parties and are not intended in any way to
define , limit or describe the scope or intent of this Agreement.
Signatures . The signatories to this Agreement represent that they are fully
authori z ed to ex ecute this Agreement and bind their respective entities .
5
IN WITNESS WHEREOF, the County and the Grantee have executed this Agreement as
of the date set forth below.
DATED this __ day of _______ __, 2006.
ATTEST:
By: _______ _
Loucrishia A. Ellis, City Clerk
ATTEST:
By: _______ _
Nancy A. Doty,
Clerk to the Board
APPROVED AS TO FORM:
By: ________ _
Assistant County Attorney
GRANTEE: CITY OF ENGLEWOOD
By: -----------Olga Wolosyn, Mayor
COUNTY OF ARAPAHOE
STATE OF COLORADO
By: -----------Lynn Myers, Chair, Board of County
Commissioners
6
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Arapahoe
County ~-·· ~ Colorado's First
ARAPAHOE COUNTY
Open Space, Parks, and Trails
Grant Application
Applicant Name: City of Englewood
Name of Project: Englewood Trailhead Improvements
Contact Information: Mark Graham, Senior Planner
Phone : 303-762-2353
Email: mgraham@englewoodgov.org
Arapahoe County Open Space , Parks , and Trails Grant Application
Page 1 of 16
TABLE OF CONTENTS
Section
Number
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Executive Summary
. ~.
Part A -Contact and General Project Information
Part B -Trail Projects
Part F -Detailed Project Narrative
Part G -Selection Criteria
Part H -Budget form
Photographs
Part I -Letters of Support
PartJ-Maps
. ; ,..,
Arapahoe County Open Space, Parks, and Trails Grant Application
Page 2 of 16
Page
-· z-· ... F 7 CT .
Page3
Pages
Page7
Pages
Page 10
Page 15
Page 16
Page 18
. Page 21
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Executive Summary
The City of Englewood Community Development Department developed a
South Platte River Open Space Plan in August of 2003, which was subsequently
endorsed by Englewood City Council in late 2003. This plan set the vision and the
foundation for revitalizing the river corridor with new and improved trail and open
space resources. The Plan was guided by a steering committee comprised of
representatives from the City of Englewood, as well as other public agencies and
citizens concerned with the future of the corridor. The Plan recognized a number of
broad and ambitious goals, all of which are intended to ensure that the river corridor
is enhanced so that it will be recognized as a central community resource for
generations to come .
The City . of Englewood is committed to using a significant portion of its
Shareback funds from of the Arapahoe County Open Space Tax revenues to ensure
successful implementation of the South Platte River Open Space Plan. While
Englewood's share of the Arapahoe County Open Space Tax revenues is a
substantial sum of money, the success of the South Platte River Open Space Plan is
based on ·1everaging these funds with other federal, state, local, or private grant
funding sources . With this in mind, the City of Englewood is applying for additional
funding through the Arapahoe County Open Space, Parks, and Trails grant program.
A recently completed City of Englewood Citizen Survey provides information
about the participation of Englewood citizens in local recreation activities. Survey
respondents were asked to indicate how many times in the last year they had used a
particular community amenity. The park and trail system had the highest number of
frequent users, surpassing the Englewood Recreation Center by ten percent and the
Englewood Golf Course by twenty-three percent. This survey is an indication that
there is a high demand for park and trail amenities amongst Englewood residents.
The City has identified the three highest priority projects for implementation in
2005. The three projects are: Bicycle/Pedestrian Bridge at Dartmouth Avenue,
Mary Carter Greenway Buffer and Expansion, and Englewood Trailhead
Improvements. The purpose of this grant application is to secure additional funding
for the Englewood Trailhead Improvements project.
The goal of the Englewood Trailhead Improvements project is to improve the
amenities at three existing community parks in Englewood . The project will add
various "trailhead " amenities to Belleview, Centennial, and Cushing Parks. All of
these parks are located on the Mary Carter Greenway or one of its connecting trails.
The amenities will include additional picnic tables and benches, pavilions ,
interpretative signage, bicycle racks, landscaping, water fountains, and a restroom .
These upgrades will allow each of the parks to function as staging areas for
recreational pursuits on the adjacent and connecting trail corridor, thus greatly
improving access to the entire trail system .
A rapahoe County Open Space , P arks , an d Trails Gran t A pplicati on
Page 3 of 16
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Current access points and parking are limited along -· the trail within . .
Englewood's jurisdiction. The three official access points that do exist, Belleview,
Centennial, and Cushing Parks, do not offer ample amenities · for trail users.
Improved trailhead amenities will ensure that access to the trail and river corridor is .-: ·
equitable to all the citizens of the community and surrounding areas. Ultimately,
these projects will benefit all who use the Mary Carter Greenway and the connecting
trails, including Little Dry Creek and Big Dry Creek. Furthermore, the City believes
these projects will benefit local businesses in the commu'nity, and provide a catalyst
for additional redevelopment along the South Platte River. · -.· ··
. . .
·-Englewood is pledging $39,000 (25 percent) to the completion of this project.
However, total project costs are estimated to be $156,000. The City is seeking an
additional $117,000 in direct financial support from Arapahoe County to ensure the
successful funding and implementation of this important project. · Englewood's goal
is to improve the conditions of the trail and trail amenities within its jurisdiction .
Currently, the· portion of the Mary Carter Greenway and supporting trail amenities
within Englewood is arguably ·· one of the weak links within the Denver Metro area
greenway system, as this section of trail has been largely neglected over .the years .
compared to others . Upgrading the trailhead amenities that service the Mary Carter
Greenway Will be a significant first step in reversing this trend and securing the
South Platte River corridor as a central community asset for generations to come.
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Arapahoe County Open Space, Parks, and Trails Grant Application
Page 4 of 16
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Arapahoe· County Open Space, Parks and Trails Grant Application
Part A-CONTACT INFORMATION (to be completed for all projects)
Project Type:
D Open Space
X Trails
D Parks
DOther
Name of Project: Englewood Trailhead Improvements Date: February 5, 2005
(Please limit the project name to five words or less)
APPLICANT INFORMATION
Name and Address of Applicant and Primary Contact Person:
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
Mark Graham, Senior Planner
Phone: 303-762-2353 Fax: 303-783-6895 Email: mgraham@englewoodgov.org
Name and Address of Partners and Primary Contact Person :
Phone: _______ _ Fax: _____ Email:-------
Applicant Federal Employer ID Number (FEIN): 84-6000-583
Signature of Authorized Agent:
I.Lauri Dannemiller hereby affirm that I am the authorized agent for City of Englewood,
which is applying for the grant as described herein, and that I am legally authorized on
behalf of City of Englewood to apply as its agent for this Arapahoe County Open Space,
Parks, and Trails Grant.
Signature of Authorized Agent
GRANT REQUEST
Amount Requested (round off figure to nearest $100):
Total Project Cost
Grant Request
Matching Funds
$ 156 000
$ 117 000
$ 39.000 (25 percent)
Arapahoe County Open Space, Parks, and Trails Grant Application
Page 5 of 16
BRIEF DESCRIPTION OF GRANT REQUEST: Limit the description of the grant
request to the space below; an outline for a more detailed project narrative is provided in
Part f on page 12.
Englewood Trailhead Improvements
The goal of this project is to improve the amenities at three existing community parks in
Englewood. The project will add various trailhead amenities to Belleview, Centennial, and
Cushing Parks. All of the~e parks are located on the Mary Carter Greenway or one of its
connecting trails. Prescribed amenities will include additional picnic tables and benches ,
pavilions, interpretative signage, bicycle racks, landscaping, water fountains, and a
restroom. These upgrades will allow each of the parks to function as staging areas for
recreational pursuits on the adjacent and cOfllnecting trail corridor, thus greatly improving
access to the entire trail system. Current access points are limited along the trail within
Englewood's jurisdiction. The three official access points that do exist, Belleview,
Centennial, and Cushing Parks, do not offer ample amenities for trail users. Improved
trailhead amenities will ensure that access to the trail and river corridor is equitable to all
the citizens of the community and surrounding areas.
PHOTOGRAPHS (see page 16)
Please include two photographs of the existing site. Digital photographs should be copied
and included in the application and included in the electronic copy.
PROJECT LOCATION INFORMATION
City/District:
Section/Township/Range:
Englewood
Belleview Park : 2077-09-4
Centennial Park: 2077-08-1 & 2077-09-2 ·
Cushing Park : 1971-33-4 & 1971-34-3
County Commissioner District #:-=D ... is __ tr_.ic __ t ...;.1 _____________ _
LAND OWNERSHIP
Name of Landowner: Englewood
Evidence of ownership or easements for trail corridor/conservation easements:
o Enclosed X Will forward if requested D Not yet available (Explain)
Arapahoe County Open Space, Parks , and Trails Grant Application
Page 6 of 16
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Part B -TRAIL PROJECTS
USER INFORMATION
Trails Users (Please check all that apply)
X Multi-Use Trail X In-line Skating X Other Trailhead Improvements
D Pedestrian Only X Skateboarding
D Equestrian D Equestrian Side Trails
X Biking X ADA Accessible
X Non-Motorized Only
TRAIL INFORMATION
(Please include the following)
Miles of new trail construction
Miles of trail maintenance
Size of new trailhead construction/reconstruction
Miles of inter-connecting travel benefiting from project
NA __
NA __
NA
115+
TYPE OF TRAIL SURFACE
(Please check all that apply)
D Asphalt D Concrete
D Crusher-fines
D Natural/Dirt
X Other (please specify)_N~A ____________ _
Estimated Cost Per Mile of Trail : $ NA -------
Part c ·-oPEN SPACE ACQUISITION PROJECTS
PROJECT INFORMATION -PRESERVATION/CONSERVATION VALUES
(CHECK ALL THAT APPLY)
D Urban Open Space
D Natural Areas
D Water Quality
D Views and Vistas
D Wildlife Habitat and Movement Corridors
D Community Buffers
D Passive Outdoor Recreation
D Natural and Cultural Heritage
D Regional/Community Connection
D Other ________ _
TYPE OF OPEN SPACE ACQUISITION
D Fee Simple
D Water Rights
Gross Acreage
D Rural Open Space
D Agricultural or Ranch Lands
D Lakes , Rivers or Streams Corridors
D Ridgelines
D Trail Corridors
D Floodplains and Wetlands
D Historic Site
D Access to Public Lands
D Part of a larger Open Space or Park project
D Other ---------
D Conservation Easement Acquisition
D Other -------
Proximity to existing Open Space or Parks (miles)
Arapahoe County Open Space , Parks , and Trails Grant Application
Page 7 of 16
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Part F -DETAILED PROJECT NARRATIVE
The City of Englewood developed a South Platte River Open Space Plan in
August of 2003, which was subsequently endorsed by Englewood City Council in
late 2003. This plan set the vision and the foundation for revitalizing the river
corridor with new and improved trail and open · space resources. The Plan was
guided by a steering committee con,prised of representatives from the City of
Englewood, as well as from other public agencies and citizens concerned with the
destiny of the corridor. The Plan recognized a number of broad and ambitious
goals, all of which are intended to ensure that the river corridor is enhanced so that it
will be recognized as a central community resource for generations to come. The
City of Englewood is committed to using a significant portion of its share back funds
from Arapahoe County Open Space Tax revenues to ensure successful
implementation of the South Platte River Open Space Plan.
The goal of the Englewood Trailhead Improvements project is to improve the
amenities at three existing community parks in Englewood. The project will add
various "trailhead" amenities to Belleview, Centennial, and Cushing Parks. All of
these parks are located on the Mary Carter Greenway or one of its connecting trails.
The amenities will include additional picnic tables and benches , pavilions,
interpretative signage, bicycle racks, landscaping, water fountains, and a restroom.
These upgrades will allow each of the parks to function as staging areas for
recreational pursuits on the adjacent and connecting trail corridor, thus greatly
improving access to the entire trail system.
Current access points are limited along the trail within Englewood's
jurisdiction. The three official access points that do exist, Belleview, Centennial, and
Cushing Parks, do not offer ample amenities for trail users. Improved trailhead
amenities will ensure that access to the trail and river corridor is equitable to all the
citizens of the community and surrounding areas. The limited number of access
points heightens the importance of having adequate trailhead amenities at the three
existing locations. Without them , many users of the trail will likely choose to
navigate more dangerous routes; or, even worse, potential users may choose not to
come at all .
Ultimately, these projects will benefit all who use the Mary Carter Greenway
and the connecting trails , including Little Dry Creek and Big Dry Creek . These
upgrades will provide greater visibility for the trail system and allow citizens of
Englewood and the surrounding communities equitable access to this central
community resource . Additionally , the increased access and visibility will encourage
a more active lifestyle and will likely entice more people to take advantage of this
great resource. Furthermore, the City believes these projects will benefit local
businesses in the community, and provide a catalyst for additional redevelopment
along the South Platte River. Finally, these new amenities will also enhance the
community parks in Englewood and be available for individuals, families, and larger
groups to use as picnic facilities .
Arapahoe County Open Space , Parks , and Trails Grant Application
Page 8 of 16
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This project will not have any adverse impact on wildlife habitat. The
proposed improvements will be constructed at three existing community parks,
which are located in a primarily urban environment. However, the nearby South
Platte River is an important migration corridor for waterfowl and provides vital habitat
for a variety of other wildlife. This project will not hinder this valuable resource in
anyway.
The Mary Carter Greenway trail follows the South Platte River from Chatfield
State Park to the Englewood-Denver border. This eight-mile stretch of trail includes
an eight-to-ten foot wide paved multi-use trail. South Suburban Parks and
Recreation manages approximately 115 miles of inter-connecting trail. It is
estimated that between 300,000 and 350,000 individuals utilize this vast trail network
annually. The Mary Carter Greenway continues north into Denver to Confluence
Park and beyond (called South Platte River Trail north of Englewood). It forms an
integral part of the central spine of the Denver Metro Area greenway system and is
enjoyed by more than 700,000 users each year.
Englewood's· goal is to improve the conditions of the trail and trail amenities
within its jurisdiction. Currently, the portion of the Mary Carter Greenway and
supporting trail amenities within Englewood are arguably the weak link, as this
section of trail has been largely neglected over the years compared to others.
Upgrading the trailhead amenities that service the Mary Carter Greenway will be a
significant first step in reversing this trend and securing the South Platte River
corridor as a central community asset for generations to come .
1. Please discuss how this project preserves, improves, or restores urban or rural
open space, natural areas, agricultural and ranch lands, vistas, ridgelines,
floodplains, or wetlands. Not applicable to this project.
2. Please discuss how this project will serve fo protect water quality in rivers, lakes,
and streams . Not applicable to this project.
6. Historic Sites. Not applicable to th is project.
Arapahoe County Open Space , Parks , and Trails Grant Application
Page 9 of 16
Part G -SELECTION CRITERIA
1. Project and Community Benefits 20 Points
The broad objective for the Englewood Trailhead Improvements project is to
increase the recreational value of the South Platte River corridor. This project
addresses this goal by tackling one of the greatest challenges facing the river and
trail system as it winds its way through Englewood: access. This project seeks to
provide trail users with greatly improved amenities at critical access points along the
trail corridor. By outfitting these existing parks with trailhead-type amenities, trail
users will have three distinct locations from which to stage their recreational pursuits
along the trail system.
Currently, access to the trail and river is limited and often difficult to navigate.
In the southern portion of Englewood, many streets dead-end into large parcels of
industrial uses. As a result, access to the river and trail corridor is limited to just two
points: the parking lots at Centennial Park on the west and Belleview Park on the
east. In the northern reaches, industrial uses and South Platte River Drive flank the
river corridor on both sides . Again, this makes accessing the trail difficult and
hazardous. While trail users can navigate their way to the trail from a number of
locations in this section because of the proximity of the road, the only endorsed
route is via Little Dry Creek and Cushing Park.
The limited number of access points heightens the importance of having
adequate trailhead amenities at the three existing locations. Without them, many
users of the trail will likely choose to navigate more dangerous routes; or, even
worse, potential users may· choose not to come at all. Existing trailhead amenities
and planned improvements for the three locations are as follows: ·
Belleview Park -Belleview Park is situated on Big Dry Creek Trail,
approximately .5 miles from the river and . Mary Carter Greenway. Existing
facilities are limited to approximately 35 parking spaces . The new pedestrian
bridge at Big Dry Creek links Big Dry Creek Trail with the Mary Carter Greenway.
This is an important connection as it allows trail users in adjacent neighborhoods
easier access to the river corridor and nearby Centennial Park . The project plan
recommends the following upgrades for Belleview Park : 26 ' diameter pavilion,
water fountain, restroom, picnic tables and benches , bicycle rack , interpretative
signage, and landscaping.
Centennial Park -Centennial Park is immediately adjacent to the Mary Carter
Greenway just west of the river . While there are well-equipped facilities closer to
the ball fields, the I area immediately adjacent to the Mary Carter Greenway is
limited to approximately 15 parking spaces . While the improved ball fields at
Centenn ial Park addressed the need for more sports facilit ies for organized
recreat ion , they did not concentrate on tra ilhead amenities . The project plan
recommends the following upgrades for Centenn ial Park : 26 ' d iameter pav ilion ,
Arapahoe County Open Space , Parks , and Tra ils Grant Application
Page 10 of 16
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water fountain, picnic tables and benches, bicycle rack, interpretative signage,
and landscaping.
Cushing Park -Cushing Park is located on Little Dry Creek Trail, approximately
.4 miles from the river and Mary Carter Greenway. Relatively speaking, Cushing
Park has the best trailhead amenities of the three existing access points in
Englewood, which include a pavilion, restroom, water fountains, and seating
options. However, this fact is marginalized becaus~ of the awkward and unsafe
connection at Dartmouth Avenue linking Little Dry Creek Trail with the Mary
Carter Greenway. Englewood is attempting to address this deficiency with a new
pedestrian bridge from Little Dry Creek Trail over the Platte River. This addition
would connect the two trails and allow trail users to avoid the unsafe connection
that currently exists. While this need is being address independently (currently
second on the Denver Regional Council of Governments (DRCOG) waiting list
for TIP funding, it is believed that this improved connection will lead to more
people accessing the trail from Cushing Park. The project plan recommends the
following upgrades for Cushing Park: bicycle rack, interpretative signage, and
landscaping .
The aforementioned improvements are expected to greatly enhance access
to the river and trail corridor. These upgrades will provide greater visibility for the
. trail system and allow citizens of Englewood and the surrounding communities
equitable access to this central community resource . Furthermore, the increased
access and visibility that result will encourage a more active lifestyle and will likely
entice more people to take advantage of this great resource. Finally, these new
amenities will also enhance the community parks in Englewood and be available for
individuals, families, and larger groups to use as picnic facilities .
The importance of completing this project this year centers on two factors.
First, without safe and adequate access to the river and trail corridor, the citizens of
Englewood and surrounding neighborhoods are limited in their ability to utilize this
central community resource. A recently completed City of Englewood Citizen
Survey provides information about the participation of Englewood citizens in local
recreation activities . Survey respondents were asked to indicate how many times in
the last year they had used a particular community amenity. The park and trail
system had t he highest number of frequent users , surpass ing the Eng lewood
Recreation Center by ten percent and the Englewood Golf Course by twenty-three
percent. This survey is an ind ication th at there is a high demand for park a nd trail
amenities amongst Englewood residents . This project addresses this challenge by
making the three existing access points more visible and user-friendly .
Se cond , the City chose this project because it requires comparatively low
cap ital co sts and is sure to be implemented in a speedy manner. Whether for
commut ing or recreation , this proj ect will provide an immediate benefit to the all trail
users t ravelin g through Engl ewood .
Arapahoe County Open Space , Parks , and Tra ils Grant Appl ication
Page 11 of 16
-
2. Planning and Design 20 Points
The City of Englewood Community Development Department developed a
South Platte River Open Space Plan in August of 2003, which was subsequently
endorsed by Englewood City Council in late 2003. This plan set the vision and the
foundation for revitalizing the river corridor with new and improved trail and open
space resources. The Plan was guided by a steering committee comprised of
representatives from the City of Englewood, as well as from other public agencies
and citizens concerned with the future of the corridor. The Plan recognized a
number of broad and ambitious goals, all of which are intended to ensure that the
river corridor is enhanced so that it will be recognized as a central community
resource for generations to come.
During the summer of 2004 Englewood identified and prioritized specific
projects that met the goals identified in the plan and that also comply with the
Arapahoe County Open Space Resolution (#030381 ). The resulting report provided
the City of Englewood with guidance and insight to assist in the decision making
process on how to best utilize their pro-rata share of the Arapahoe County Open
Space Tax revenues. The report presented a comprehensive analysis of twenty-
three potential open space projects and segmented them into three primary
categories: Trail and Connections, Parks and Open Space, and River Channel and
Floodplain Improvements. Furthermore, the report prioritized the projects into those
that should be implemented in the next 1-3 years, and those that are longer-term
priorities . · · ·
Englewood City Council approved this report in the fall of 2004. The City has
identified three of the highest priority projects for implementation in 2005, one of
which is the focus of this grant. Funding for all 3 projects has been approved for the
2005 budget. However, successful implementation of the projects is based on
leveraging City funds with additional grant dollars from Arapahoe County Open
Space grant program or other grant funding sources.
This project will not have any significant impact on the natural environment or
wildlife habitat. The proposed improvements will be constructed at three existing
community parks , which are located in a primarily urban environment. However, the
nearby South Platte River is an important migrat ion corridor for waterfowl and
prov ides vital habitat for a variety of other wildlife . This project will not hinder this
valuable resource in any way. Furthermore, this project will not have any adverse
impact on the nearby wetlands or riparian vegetation that exists along the river in
certain areas .
The initial planning for this project began during the summer of 2004 and has
steadily progressed to its current state . Detailed project plans will be finalized as
soon as the remaining fund ing requirements are in place . It is Englewood 's hope
that award notifications from Arapahoe County will be delivered in time to take
advantage of as much of the construction season as possible . While construction
for the i mp rovements are m inimal and are not expected to take more than sixty
da ys, am ple t ime wi ll be nee d ed to finalize t he project plans and order suppl ies and
Arapahoe County Open Space , Parks, and Trails Grant Application
Page 12 of 16
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materials before commencing construction. Assuming funding notifications are
delivered in June, construction should begin in July and be completed in August.
3. Partnerships 25 Points
A number of different entities have come together to support this project.
Representatives of governmental, business, and community entities formed a
Steering Committee that met regularly during the formulation of the South Platte
River Open Space Plan. In addition to the Steering Committee, public meetings
were held to inform other key stakeholders and solicit input regarding the plan.
Representatives from the following organizations comprised the Steering
Committee:
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City of Englewood
City of Sheridan
Colorado Department of Natural Resources
South Suburban Parks and Recreation
South Suburban Parks Foundation
The Trust for Public Land
Englewood Chamber of Commerce
South Metro Chamber of Commerce
Arapahoe County
Sheridan Family Resource Center
City and County of Denver
U.S. Army Corps of Engineers
Urban Drainage and Flood Control District
Since completion of the South Platte River Open Space Plan, Englewood has
continued to have planning discussions with a select group of entities including
South Suburban Parks and Recreation, Treads Bicycle Outfitters, and a number of
Englewood citizens. Please see enclosed letters of support from Bill Woodcock,
Manager of Planning and Construction, South Suburban Parks and Recreation;
Scott Carpenter, Owner of Treads Bicycle Outfitters; and the Keep Englewood
Beautiful Commission. South Suburban Parks and Recreation has management
responsibilities for sections of the trail system within Englewood, so it will continue to
be an active participant in the planning and implementation of the project.
The entire scope of the Englewood Trailheads Improvement project is on City of
Englewood property. While Englewood has worked with a variety of different public
and private entities during the planning phase, the City will be contributing 100
percent of the matching funds for this project. This $39,000 match equates to 25
percent of the estimated total project costs of $156,000 .
Arapahoe County Open Space , Parks , and Trails Gran t Application
Page 13 of 16
4. Long-terni Maintenance 20 Points
The Englewood Trailheads Improvement project will be operated and maintained
by the Englewood Parks and Recreation Department. Because this project does not
include any additions to parks la nd , maintenance and operation costs associated
with the facility upgrades will be minimal and will be covered by the standard Parks
Department budget. While management of the trailhead facilities will be overseen
by Englewood, most of the trail section will be managed by South Suburban Parks
and Recreation. Because these trails intersect with the trailheads, there will be
some shared responsibilities. This is especially true as it relates to the interpretative
signs that will be added at the trailheads to inform trail users of suggested routes
and connection for the trail system.
5. Connectivity 15 Points
As previously discussed (see "Project and Community Benefits"), access to the
Mary Carter Greenway and connecting trails is limited and often difficult to navigate
from within Englewood's jurisdiction . The limited number of access points heightens
the importance of having adequate trailhead amenities at the three existing
locations. This project seeks to provide trail users with greatly improved amenities
at critical access points so that trail users will have three distinct locations from
which to stage their recreational pursuits along the trail system.
The Mary Carter Greenway trail follows the South Platte River from Chatfield
State Park to the Englewood-Denver border. This section of the trail includes an
eight-mile multi-use trail and whitewater boating facilities along the South Platte
River in Arapahoe County. It forms an integral part of the central spine of the
Denver Metro Area greenway system and is enjoyed by more than 700,000 users
each year. The trail continues north into Denver to Confluence Park and beyond
(called South Platte River Trail north of Englewood).
The Big Dry Creek Trail is an important connector trail between the Mary Carter
Greenway. With the completion of the Big Dry Creek Bridge and planned
completion of the connection of Big Dry Creek with the Highline Canal Trail , there
will be a total of approximately 115 miles of inter-connect ing trail managed by South
Suburban Parks and Recreation . The total number of miles of inter-connecting trails
increases dramatically with the inclusion of the trail system in Denver and beyond .
The three trailhead upgrades planned for this project will greatly improve access
to this expansive network of interconnecting trails . All three locations are located
immediately adjacent to the Mary Carter Greenway or one of its connecting trails .
Trails are used for recreation as well as commuting , and uses range from walking
and runn ing to biking and roller blading . The enclosed maps prov ide a more
detail ed perspective of the connectivity of the parks and trail system .
Arapahoe County Open Space, Parks, and Trails Grant Application
Page 14 of 16
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Part H -BLANK BUDGET FORM
Sources of Funds Date Grant Reauest
Arapahoe County 6/05 $117,000
City of Enalewood 6/05
Totals $117,000
Uses of Funds Date Grant Reauest
I. Proiect Materials
2 Pavilions (26' shelters with 8/05 $36,000
cement pads)
2 Water Fountains 8/05 $10,000
1 Restroom 8/05 $24,000
Picnic Tables and Benches 8/05 $10,000
Interpretative Sianage 8/05 $5,000
Bicycle Racks 8/05 $3,000
Landscapina 9/05 $12,000
11. Construction 8/05-9/05 $17,000
Totals $117,000
TOTAL PROJECT COSTS:
Signature:----------------------
Arapahoe County Parks, Trails, and Open Space Grant Application
Page 15 of 16
Cash Match In-Kind Match Totals
$117,000
$39,000 $39,000
$39,000 $156,000
Cash Match In-Kind Match Totals
$36,000
$10,000 . $24,000
$10,000
$5,000
$3,000
$12,000
$39,000 $56,000
$39,000 $156,000
$156,000
Date: ______________ _
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Belleview Park and Big Orv Creek Trail
Centennial Park and \Ian· Carter Greenwa,·
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Cushing Park and Little Orv Creek Trail
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• South Suburban
PARKS AND RECREATION
February 21, 2005
Arapahoe County Open Space and Trails Advisory Board
10730 East Briarwood A venue, Suite 100
Centennial, CO 80112
RE: Application for grant funds: City of Englewood, for
Englewood Trailhead Improvements
Ladies and Gentlemen:
Please consider our letter of support for the proposed implementation of the South
Platte River Open Space Plan , and specifically use of County Open Space Tax funds
to fund the Englewood Trailhead Improvements .
The project will improve the trailhead amenities at three Englewood community
parks, including sitting space and drinking fountains, signage, bike racks, and a
restroom . These amenities particularly will help the more casual trail users such as
families as well as people working to achieve a higher level of fitness.
Englewood's goal is to improve the conditions of the trail and trail amenities within
its jurisdiction, which are also used by many South Suburban residents . Ultimately,
these projects will benefit all who use the Mary Carter Greenway and the
connecting trails, including users of the Big Dry Creek Trail, which is in the South
Suburban's service area and used by residents from all over Arapahoe County.
Please support Englewood's project with open space tax dollars.
H. William Woodcock
Manage r of Planning/Co nstruction
HWW/d
Three Time Na1,onal Cold Meda l Winner for Eacellence 1n Park and Recrea tion Ma na &ement
Adm inistrati ve Office
6631 S. University Blvd .
Cen tennial , CO 80121 -2 91
phone 303.798 .5131
fax 303.798.3030
www.sspr.org
Board of Directors
James J. Ryan Ill
Cha irman
Denn is S. Reynolds
Robert Francois
Jerry D. Call
Kay C. Geitner
Executive Director
Da vid A. Lorenz
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Februarx._ 11, 2005 1
Arapahoe County ·
Open Space and Trails Advis~ry Board
5334 South Price Street ·
Littleton, Co: 80166
· To Whom It May Co!lcem:
-I am writing in support of the City of Englewood's Trailhead Improvement project. Our
. Englewood store is located near Cushing Park, and we send customers to the park ·
regularly. Directions to Cushing Park are simple enough, and most people can find the
.. · parlc. But once they get there parking is hard for people to find, and sometimes they miss
. the bike path. Signage and increased parking would certainly improve the pai:k. .
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This project would improve the ·amenities at all three Englewood area parks (Cushing,
· Belleview, Centennial). Improvem~nts like bike racks, drinking fountains, restrooms,
and picnic tables would be enjoyed by cyclists, hikers, picnickers alike .. The ·
imptovemerits would allow t;ach o·f the parks to function as. staging areas for all kinds of
recreational uses. .
Ultimately these improvements would benefit a broad number of citizens. Making our
·· bike paths and the access points to the bike paths some. of our community's best assets.
Please support the City of Englewood's efforts to expand and improve our bike path
. system.· ---
Sincerely,
. Scott B. Carpenter
Manager/Owner Treads Bicycle Outfitters
16981 E: Iliff Avenue• Aurora, CO 80013 • Phone 303.750.1671 •·fax 303 .-337.0794
. E-mail treads@treads.com • www.treads.com
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ood Beautiful
February 24, 2005
Arapahoe County
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Open Space and Trails Advisory Board
5334 South Prince Street
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Littleton, CO 80166
Dear Arapahoe County Open Space and Trail s Advisory ~oard:
The Keep Englewood Beautiful C9mmission is writing in support of the City of
, Englewood, Community Development Department's pursuit of Arapahoe County Open
Space, Parks, and Trails grant application . The Commission is in full support of the
proposed Englewood Trailhead Improvements project. The Commission believes if
funded, this project wi .11 be a tremendous as set to the City of Englewood and surrounding
communities.
Keep Englewood Beautiful is a voluntee r commi ss ion comprised of thirteen volunteers
within the City of Englewood. KEB is c harge d with the development and operation of
programs and services that increase citizen commitment and responsibility in issues that
relate to waste reduction, en vironmental protection, and community beautification. The
Englewood Trailhcad Improvements project certainly supports our mission.
The propose d trailhead improvements will encourage people to use the existing greenway
system and enhan c e their overall biking, walking and running experience. Having
adequ ate and s afe acces s to the trail is important. The Commission along with the City of
Englewood Community Development Depa rtment believes these upgraded trailhead
fa c ilities will enc ourage trail users to access the trail from designated locations and
con.oec tin g ro ut es. Furthe rmore, the pi cnic tables and pavilions would be available for
othe r uses in ad di ti o n to th e tr ail u se rs .
The K ee p Eng lewood Beaut iful Commiss ion is in full support_ of thi s project. _We hope
th at you will see th e nume rou s be nefi ts th a t wi ll result from th e compl e tion of this
impo rt ant proj ec t.
City of Englewood
1000 EnglewOOd Parkway
Englewood , CO 80110
vo ice 30 3.762.23 42 . .
www.englewoodgov.org
"'; City of Englewood, Colorado . .-: 'll'
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Open Space, Parks, and Trails I Grant Application: ...... _ -··;...,
Englewood Trailhead I '-~I;! -~ .J -.,.._,., .; ,. ...... l ·
Improvements
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LEGEND I DRIVING ROUTES
CENTENNIAL PARK I CUSHING PARK
• BELLEVIEW PARK
ROAD CLASSIFICATIONS
I MAJOR ROADS
LOCAL ROADS
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ENGLEWOOD CITY LIMITS
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BELLEVIEW PARK
STREET MAP
Arapahoe County
Open Space, Parks, and Trails
Grant Application:
f nglewood Trail head
Improvements
LEGEND
,---., PARKS
ENGLEWOOD CITY LIMITS
---STREET CENTERLINES
---BIG DRY CREEK TRAIL
February 23 , 2005
0 400 800 1,200
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CENTENNIAL PARK
STREET MAP
Arapahoe County
Open Space, Parks, and Trails
Grant Application:
Englewood Trai/head
Improvements
LEGEND
PARKS
ENGLEWOOD CITY LIM n S
---TRAIL
February 23 , 2005
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0 400 800 1,200
Feet
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CUSHING PARK
STREET MAP
Arapahoe County
Open Space, Parks, and Trails
Grant Application:
Englewood Trailhead
Improvements
LEGEND
PARKS
ENGLEWOOD CITY LIMITS
--STREET CENTERLINES
---TRAIL
February 23, 2005
0 400 800 1,200
Feet
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City of Englewood, Colorado
BELLEVIEW PARK
SITE MAP
Arapahoe County
Open Space, Parks, and Trails
Grant Application:
0
Englewood Trailhead
Improvements
LEGEND
TOPO.CONTOURS
TRAIL
3 PAVILLION
PICNIC TABLE
RESTROOM
t::i WATER STATION
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February 23, 2005
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MEMORANDUM
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
Mayor Olga Wolosyn alrtfJ
Gary Sears, City Manager /J /fn_
Sue Carlton Bradshaw, Execu~istant
January 17, 2006
National League of Cities Conference
The National League of Cities Conference will be held in Washington, D. C. from
March 11-15, 2006. Listed below are anticipated expenses while attending the
conference.
Registration
Lodging
Meals
Airfare/Shuttle
Total
$500.00
900.00
320.00
450.00
$2,170.00
If you need additional information, please let me know.
Thanks.
MEMORANDUM
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
Mayor Pro Tern Jim Woodward
Gary Sears, City Manager A fP
Sue Carlton Bradshaw, Ex~istant
January 17, 2006
National League of Cities Conference
The National League of Cities Conference will be held in Washington, D. C. from
March 11-15, 2006. Listed below are anticipated expenses while attending the
conference.
Registration
Lodging
Meals
Airfare/Shuttle
Total
$635.00
1,254.00
384.00
450.00
$2,723.00
If you need additional information, please let me know.
Thanks.