HomeMy WebLinkAbout2002-10-21 (Regular) Meeting Agenda Packet-
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Regular City Council Meeting
October 21, 2002
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ENGLEWOOD CITY COUNCIL
ENGLEWOOD, ARAPAHOE COUNTY, COLORADO
Reaular Senion
October 21, 2002
I. Call to Order
The regular meeting of the Englewood City CoUDCil was called to order by Mayor Bradabaw at 7:32 p .m.
2. Invocation
The invocation was given by CoUDCil Member Grazulis.
3. Pled1eofAllepance
The Pledge of Allegiance wu led by Mayor Bradabaw.
4. Roll Call
Present:
Absent:
A quorum was present.
Council Membera Moore, Grazulia, Garrett, Wolosyn, Bradabaw
Council Membera Nabbolz, Yurcbick
In response to Mayor Bradshaw, City Attorney BrotznaD explained that they need four affirmative votes to
approve an ordinance and they only need three affirmative vOlel to approve motiom and raolutiolll.
Also present:
5. Minutes
City Mampr Sean
City Attorney Brotman
City Clerk Ellis
Director Black, Pub and Recreation
Director Gryalewicz, Finance and Administrative Services
Director Kabm, Capital Projects
Director Fonda, Utilitiea
(a) COUNCIL MEMBER GRAZULIS MOVED, AND IT WAS SECONDED, TO
APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING 01' OCTOBER 7,
2002.
Ayes :
Nays :
Abstain :
Absent:
Motion carried.
6 . Sc:beduled Vl1lton
There were no scheduled visiton.
7. Unac:beduled Vlllton
Council Membcn Garrett, Woloayn, Grazulis, Bradabaw
Nooe
Council Member Moore
Council Membera Nabbolz, Yurcbick
Enalewood City Council
October 21, 2002
Pa1e2
There were no unscheduled visitors.
8. Communications, Proclamations and Appointments
(a)
considered.
A proclamation declaring the month of November as National Hospice Month was
COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED, TO APPROVE A
PROCLAMATION DECLARING THE MONTH OF NOVEMBER AS NATIONAL HOSPICE
MONTH.
Ayes :
Nays :
Council Memben Moore, Garrett, Wololyn, Grazulis, Bradlblw
None
Absent: Council Memben Nabbolz, Vun:hick
Motion carried .
(b) A proclamation declaring October 22, 2002 as HomdOWD Sec:urily Day was ccaidlnd.
COUNCIL MEMBER GRAZULIS MOVED, AND IT WAS SECONDED, TO APPIIOVE A
PROCLAMATION DECLARING OCTOBER 22, 2002 AS HOMETOWN SECURITY DAY.
Ayes : Council Memben Moore, Garrett, Wololyn, Gnzulis. Bradlblw
Nays: None
Absent: Council Memben Nabbolz, Vun:hick
Motion carried .
Mayor Bradshaw presented the proclamation to Director Olson.
9. Public Hearin&
No public hearing was scheduled be fore ouncil.
10. Conaent Aaenda
(a) Approval of Ordinances on Fint Reading
There were no additional items submitted for approval on lint reading. (See Agenda Item 11 • Repllr
Agenda .)
(b) Approval of Ordina111,es on Second Reading
COUNCIL MEMBER GARRETT MOVED, AND IT WAS SECONDED, TO APPROVE
CONSENT AGENDA ITEMS 10 (b) (I), (U), (Ill) and (Iv) ON SECOND READING.
(i) ORDINANCE NO. 47. SERIES OF 2002 (co6iJCIL BILL NO. 46.
INTRODUCE D BY COUNCIL MEMBER GARRE'IT)
AN ORDINANCE AUTHORIZlNG ACCEPTANCE OF A $9,500.00 oaAm ROM THE COI..OLU>O
DEPARTMENT OF LOCAL AFFAIRS (OOLA) FOR Et."TERPIUSE 1.0 E MAauTINO AND
ADMINI TRA TION .
(Ii) ORDINANCE NO 41. O* 20021 8IU
INTROD CED BY COUNCIL MEMBEa OAllET1)
t
• •
E..-ood City Couacll
Octaber 21, 2002
Pqe3
AN ORDINANCE APPROVING AN AGREEMENT wrrn THE COLORADO DEPARTMENT OF
TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF SIDEWALKS ON BELLEVIEW
A VENUE IN THE CITY OF ENGLEWOOD, COLORADO .
(iii) ORDINANCE NO . 49, SERIES OF 2002 (COUNCIL BILL NO. 49,
INTRODUCED BY COUNCIL MEMBER GARRETT)
AN ORDINANCE APPROVING AN AGREEMENT WITII TIIE COLORADO DEPARTMENT OF
TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF SIDEWALKS ON SOUTII
UNIVERSITY BOULEVARD IN TIIE CITY OF ENGLEWOOD, COLORADO.
(iv) ORDINANCE NO . SO, SERIES OF 2002 (COUNCIL BILL NO. SJ,
INTRODUCED BY COUNCIL MEMBER GARRETT)
AN ORDINANCE APPROVING TIIE LEASE AGREEMENT BETWEEN THE CITY OF
ENGLEWOOD, COLORADO, AND "TNT TRAINING FOR GOLF" FOR THE LEASE AND
OPERATION OF THE ENGLEWOOD GOLF COURSE INDOOR TRAINING CENTER.
Vote result,:
Ayes:
Nays:
Absent:
Motion carried .
Council Members Moore, Garrett, Wolosyn, Gnzulis, Bradshaw
None
Council Memben Nabbolz, Yurchick
( c) Resolutions and Motions
There were no additional. resolutions or motions submitted for approval. (See Agenda Item I I -Regular
Agenda.)
I I . Resular Aaenda
(a) Approval of Ordinances on First Reading
(i) City Attorne1 Brotzman prescmed a recommendation from the Deputmcnta of
Community Development and Parks and Recreation to adopt a bill for ID ordinance approving ID
Intergovernmental Agreement with the Englewood Housing Authority for property manaae-t services.
He that this was actually requested by Council. It is ID Intergovernmental Apecmnt with die Housing
Authority where they are managing three of our houses for us, doing the: bacqround checks and the related
management work .
Mayor Bradshaw explained that Council decided to do this because the Housing Authority baa the capacity
to do background checks and different types of checks that they use for their Section 8 Housing, which the:
City does not have .
COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDI.D, TO APPROVE AGENDA
ITEM 11 (a) (I) -COUNCIL BILL NO. !17.
COUNCIL BILL NO . S7, INTRODUCED BY COUNCIL MEMBER WOLOSYN
A BILL FOR AN ORDINANCE AUTIIORIZING AN INTERGOVERNMENTAL AGREEMENT
ENTITLED "MANAGEMENT AGREEMENT' BETWEEN TIIB CITY OF ENGLEWOOD AND THE
EnaJewood City Couadl
October 21, 2002
P11e4
ENGLEWOOD HOUSING AUTHORITY PERTAINING TO THE MANAO.EM.ENT OF PROPERTY
OWNED BY THE CITY .
Mayor Bradshaw uked if there was any discuuion. Tbn-e wu -·
Vote resultl:
Motion carried.
Ayes:
Nays:
Ablenl:
Council Memben Moore, Gama, Wobyn, Onzu1is, Bndlbaw
None
Council Memben Nabbolz, Yun:hick
(ii) Direclor Oryslewicz pNMllled • recoa__.:,. Ihm ... o.p.._. of
Finance ud Admiaiatntive Services IO aclupc a bill for u antiaace ...,,.... die 2003 8ullaet for die City
ofEnatewood. He ltlltCd the budpt iacludea IOtll revrm ofSl5,742,0ll.OO ad 111111 a,a.di11H1 of
Sl6,776,153.00, leavinl 11\md balance ofSl,621.614.00 or 10.14% oflOtll-.
In mpomc IO Mayor Bndlbaw, Dinc:tor Oryslewicz advilecl 11111 die llat bai.-ii jull-10% ripl
now. I would be much -c:omforllble 1t 20%, be uid. Mayor Bndlbaw uid I~ feel beaer It
14%.
COUNCIL MEM8ER GRAZULIS MOVED. AND IT WAS SECONDED. TO APPROVE AGENDA
ITEM II (a) (I)· COUNCIL ULL NO. 51.
COUNaL BILL NO. SI, INTRODUCED BY COUNCIL MEMBER OltAZUUS
A BILL FOR AN ORDINANCE ADOPTINO THE BUDGET Of THE crrY Of ENGLEWOOD,
COLORADO, FOil TIIE FISCAL YEAR 2003 .
Mayor Bracbbaw IMed if then -uy diK--. 1111re--·
VotenMlb:
Ayes,
Nays:
"'--:
C-d ~ Mo... 0... Wobyn, Clnmlii, Bndlbaw
N4*
C-d...._..........._ Ywdlidt
(111) DlrKlllf Oryawtricz pmmid I NC hliua 6-tlle 0.,.lllliill of
fll•nce ud ~ ScrYicea IO aclupc • biU b • onliawa ..... _.. luadl for die 2003
Budaet for dw C1ty of Eapwood. He .-1 111111 • die c-il C +sie 1tiGD lie 111d hiplipled dw
IOCII Oencnl fund approprllllOII oU36.776.15).00, bul 1lle ontiMKe iacludn Ill die appn,prilliolll for
the yn, 200).
Cot CIL Mt:MKR GllAZULIS MOVED. AND IT WAS SICOND&D. TO APPROVE AGENDA
ITl:M 11 4•> (Ill)· COUNCll. 8ILL NO. SJ.
. IL BILL NO ~2 . INTlOOl'CED BY COUNCIL MEMBER OllAZ\.IUS
BILL FOR , ORDI . A CE APPllOPIUA TING MONIES FOR ALL MUNICIPAL PURPOSES IN
THE TTY OF ENGl.EWOOD, COLOR.ADO, IN THE FISCAL YEAR BEOINNINO JANUARY I,
003, ND E 01!',G DE EMBER Jl.100), CONS1T1VTINO WHAT IS TERMED THE ANNUAL
PPROPRJA no. Bill FOR TIIE F AL YEAR 200)
Ens!ewood City Council
October 21, 2002
Pa1e5
Mayor Bradshaw asked ifthere was any discussion. lbere was none.
Vote resulta:
Motion carried.
Ayes:
Nays :
Absent :
Council Memben Moore, Garrett, Wololyn, Gruulia, Bradlbaw
None
Council Memben Nabllolz, Yurcbiclt
(iv) Director Grypewicz prelCIIICd a recommendalion liom tbe l>epanmenl of
Finance and Administrative Services to adopl a bill for III ordinance autbarizins tbe 2002 Mill Levy to be
collected in 2003. He explained that this ii both for tbe ae-1 Fund. wllidt ii S.88 milla and tbe Debi
Service Fund, which is 1.89 mills .
Mayor Bradshaw aslted iftbere -any qunaiam. 111eft--·
COUNCIL MEMBER GRAZULII MOV&D. AND ff WAS SECONDED. TO APPROVE AGENDA
ITEM 11 (a) (Iv)-COUNCIL 811.1. NO. 91.
COUNCIL BILL NO. SO. INlllODUCED BY COUNCIL MEMBER ORAZULIS
A BILL FOR AN ORDINANCE FIXINO 1111! TAX LEVY IN MIUS UPON EACH DOLLAR OF THE
ASSESSED VALUATION OF All TAXABLE PllOPERTY WITHIN 1111! CITY OF ENGLEWOOD,
COLORADO.
Mayor Bradlbaw med ir6ne--,---111eft--·
Votenllllla:
Motion curicd.
c--a ...._.. Moae. o.na. Wololyn. Onzulia, Bndlbaw ....
C-.1 Memlllra Nallliolz, Yurcbiclt
M 1>nc1ar Oryalcwlcz plftCmed a recommendalion from tbe Department of
Finuce and At awe s.n--ID adapl a bill for• Oldinance adopliDa tbe 2003 Budpt for tbe
Linlttoa/E•~ w....., T.-Planl . He explained that this year we have aeparated this
bud,et from tbe City'• by .... ....-onlimnca. The Wuiewater Treatment Plant abows a beginning
balance ofSI tS.074 oo • ..i-orst6..730.JSI.OO and tbe IOCal expenditures are tbe same u the
revm-. '*hich tca,n III ndma balaacc of St IS,674.00.
COUNCIL Mt.\lUR WOLOSYN MOVED. AND IT WAS SICONDED, TO APPROVE AGENDA
ITEM I I (a) C•I • COUNCIL 811.1. NO. 55.
OUN IL BILL '0 SS. INTRODUCED BY COUNCIL MEMBER WOLOSYN
A BILL FOil A ORDINANCE ADOPTING THE BUDGET FOR THE LITTLETON/ENGLEWOOD
W ASTEW ATU TREATMENT PLANT FOR THE FISCAL YEAR 2003 .
Mayor B,acWiaw uktd af tbere was uy discussion. There was none.
Ayes; Council Membcn Moore, Garrett, Wolosyn, Grazulia, Bradlbaw
Nay,: None
Enpewood City Couacil
October 21, 2002
Paae6
Absent:
Motion carried.
Council Members Nabholz, Yurchick
(vi) Director Gryglewicz presented a reconunendation from the Department of
Finance and Administrative Services to adopt a bill for an ordinance appropriating funda for the 2003
Budget for the Littleton/Englewood Wastewater Treatment Plant. He stated that the total appropriation for
the Littleton/Englewood Wastewater Treatment Plant for 2003 is $16,730,351.00.
COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA
ITE~ 11 (a) (vi) -COUNCIL BILL NO. 56.
COUNCIL BILL NO . 56, INTRODUCED BY COUNCIL MEMBER WOLOSYN
A BILL FOR AN ORDINANCE APPROPRIATING MONIES FOR THE LITTLETON/ENGLEWOOD
WASTEWATER TREATMENT PLANT PURPOSES IN THE FISCAL YEAR BEGINNING JANUARY
I, 2003, AND ENDING DECEMBER 31, 2003, CONSTinJTING WHAT IS TERMED THE ANNUAL
APPROPRIATION BILL FOR THE FISCAL YEAR 2003 .
Mayor Bradabaw asked if there was any discussion. There was none .
Vote results:
Motion carried.
Ayes:
Nays:
Absent:
Council Members Moore, Garrett, Woloayn. Grazulis, Bradshaw
None
Council Members Nabhotz, Yurchick
(vii) Director Gryglewicz presented a recommendation from Ille Depm1ment of
Finance and Adminiatrative Servicea to adopt a bill for an ordinance ameadina the Enalewood Municipal
Code to reduce the Vendor Fee from 1.6 pm:ent to .5 percent. He noted dllt Ibis bill for an ordinance was
discussed with Council at the Study Session on Sepcember 9, 2002 and it -dilc:uued widt Ille Alliance
for Conunerce in Englewood on October I 0, 2002 and 11 that time they VOied to approve movina forwud
with this. He explained it reduces the Vendor Fee for collecting taxes from 1.6 perc:enl oldie taxe1 to .5
percent.
COUNCIL MEMBER GRAZULIS MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA
ITEM 11 (a) (vii)· COUNCIL BILL NO. !18.
COUNCIL BILL NO . 58, INTRODUCED BY COUNCIL MEMBER GRAZUUS
A BILL FOR AN ORDINANCE AMENDING TITLE 4, SECllON 4, CHAPTER 4, SUBSECTION 7,
PARAGRAPH C, OF THE ENGLEWOOD MUNICIPAL CODE 2000 TO REDUCE FEES RETAINED
BY VENDORS ON SALES TAX RET llRNS .
Mayor Bradshaw said she would like to write a thank you letter to ACE lettin& them know that we do
appreciate them understanding our tough budget crunch.
Council Member Wolosyn said I think we should add, or underline, that they did 1uaes1 we look at it apin
in 18 months . Mayor Bradshaw said yes .
Vote results:
Ayes :
Nays :
Ab sent :
Council Memben Moore, Garmt, Woloayn. Gnzulia, Bradabaw
None
Council Memben Nabbotz, Y18'Cbick
Enpewood City Council
October 21, 2002
Paae7
Motion carried.
Director Gryglcwicz thanked Council.
Mayor Bradshaw thanked Mr. Gryglcwicz.
(b) Approval of Ordinances on Second Rcadina
(i) COUNCIL MEMBER GARUTI MOVED, AND IT WAS SECONDED,
TO APPROVE AGENDA ITEM t t (b) (I) -ORDINANCE NO. 51, SERIES or 2tt2.
ORDINANCE NO. SI, SERIES OF 2002 (COUNCIL BILL NO. 45, INTRODUCED BY COUNCIL
MEMBER WOWSYN)
AN ORDINANCE AMENDING TITLE 12, CHAPTER 2, SECTION 3, PARAGRAPH 8, SUBSECTION
8, OF THE ENGLEWOOD MUNICIPAL CODE 2000, ESTABLISHING AN INCREASE IN SEWER
RA TES AS RECOMMENDED BY THE ENGLEWOOD WATER AND SEWER BOARD .
Vote reaultl:
Ayes:
Nays:
Absent:
Motion carried.
Council Mcmben Moore, Garrett, Wolosyn, Onzulis, Bndlbaw
None
Council Members Nabbolz, Yurchiclt
(c) Resolutions and Motions
( i) Director Kahm pl'CICllled a recommem datioa fiom tbe Deputnatl of Public
Works and Parks and Rec:reatioo to approve, by motion, a COlll1nlctioa COllll'IICt with Au and Wbia
Construction Coq,uy for tbe Malley Center and Recrellioa C... aplllliclMemodel projecll in tbe
amount of $2,937,470.00. As you re<:all, be said, this project all bepn in November 2001 wbea tbe voeen
of this City approved tbcae projects, u well u tbe aquatic centa that will be camiDa at a lallr date. We
had very favorable bids on this project. As we have ablred with )'OU before, wbea we -OUl far
qualifications, we actually had 44 very good COlllnC10n that applied far dais project. The Seledion
Committee pared that down to 11. We originally were aoina ID try to act down ID 6 for bid, but we pt
down to 11 and really had 11 excellent cootracton, and we just wera 't able to reduce that mimber. I
apologize, be said, u I know there are some cOlllncton that lave been uablppy becaae they were DOI in
that I 1, but we had to look at what wu in the City"• best inlcresc u we aelected tbelC COlllnefOn. We
went with contractors that were large and had a loc of experience in tbe type of projecll we are doina, He
explained that we went with contractors that we felt had the fmancial wherewithal to IW'Vive the economy
that we arc in. As you will see from the bids, when you have a low bid that ia like 70% of wbat the
engineer's estimate is, then it is going to be a really tight project. Our experience, back wbea we built the
Recreation Center, was a very similar climate and the general contractor and several subcontncton did not
survive that project. We just prefer to not be there again and we don't think it ia in our best interest to have
to deal with that situation. We will get a better project with contracton !hat can survive this economy, be
said.
Mayor Bradshaw asked if there were any questions. There WCR IIOIIC.
COUNCIL MEMBER GARRETT MOVED, AND IT WAS SICONDID, TO APPROVE A
CONSTRUCTION CONTRACT WITH ASH AND WHrn CONSTRUCTION COMPANY JOR
THE MALLEY AND RECREATION CENTER l:XPANSIONIRDIODIL IN THI AMOUNT or
$2,937,470.00.
Ayes: Co1111til Memben Moore, Gama, Woloayn. Onzulis, Bndlt.w
Eqlewood City Coucll
October 21, 2802
Papi
Nays :
Absent:
Motion carried .
None
Council Members Nabbolz, Yurcbiclc
(ii) Director Fonda presented a recommendatiol!. fiom the Littleton/Englewood
Wastewater Treatment Plant Supervilory Conuniltee to approve, by motion, the purcbue of a Laboratory
Information Management System for the Wutewater Treatment Plant from Patin Elmer in tbe amount of
S 156,000.00.00. Director Fonda explained we have done comiderable investiptina in aelectina dliJ
product. He noted we are doins tbouands of lab wlysa now and it ii pttina macb 111111e complicated.
The rqulatory environment ii geuin& much nae clifticult. So, dlil type of a product ii IIO keep tnclc of Ill
of our analysis and intepte it with the rat of the plant'• opentioal and thia, now, ii very much needed.
After the aelection process, he Aid, we choae Palcin Elmer'• LabWorb • tbe bell product for tbe mooey
and we have qoeiated a coatnct with lbem for SI 56,000.00. He adviaed that thil ii beiDI recommmded
by the City Wastewater Trealment Plant Supervilofy C-oamiaee.
Mayor Bndabaw pointed out, that ii $9,000.00 UDller what we had~ it IIO be, IO it ii very
favonble.
COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS DCONDED, TO APl'llOVE THE
PURCHASE OF A LABORATORY INIIORMATION MANAGDUNT SYSflM JOR THE
W ASTl:WATl:R TUA TMENT PLANT FROM PERKIN ELMER IN THE AMOUNT OF
SI 56,008.00.
Mayor Bradshaw ulced if there wu any diacuuion. ~ wu none.
Votenlllltl:
Ayes:
Naya:
Abaenl:
Motion carried.
12 . Geaeral .,__..
(a) Mayon Choice
Council Members Moore, Gamtt, Wololyn, Gnzulil, Bndabaw
None
Council Memben Nabbolz, Yurdliclc
(i) A iaolulion lllppOrtina the Metro Ma)'Ol'S CallCIII effiirtl IIO atablilh
coopentioo amona the Caucus mernllen and other govemmentll qencin IIO addrea coq,ln iuuea facina
nmicipalitits in the Denver metropolitu rqion was considered.
Council Member Garrett stated be thought this aeemcd an odd motion. I mean, I tboupl the J1111POK of the
Metro Mayors Caucus was to coopente together and now we ue plUina a motion aeekins you to
cooperate.
Mayor Bradshaw replied that she was not privy to the discuuion. Tbil wu a pua-throuah fiom Peter
Kenney.
Council Member Garrett said it seems odd that we are mcourqins coopentioa throup • orpaizatiaD
tbal is formed for coopentioo.
Mayor Bradshaw said okay, we do not have IIO do anythins with it Mr. Glnea llid it;. -odd ID
me .
Mayor Bradshaw said. ac tuall y, II is to fund homeland ICClllrity, that'1 what it ii lilr.
Enpwood City Council
October 21, 2002
Pa1e9
Mayor Bradshaw asked that the Clerk assign the resolution a number and read the title.
The resolution was assigned a number and read by title:
RESOLlITION NO . 92, SERIES OF 2002
A RESOLlITION SUPPORTING THE METRO MAYORS CAUaJS EFFORTS TO ESTABUSH
COOPERATION AMONG THE CAUCUS MEMBERS AND OTHER GOVERNMENTAL AGENCIES
TO ADDRESS COMPLEX ISSUES FACING MUNICIPALITIES IN THE DENVER METROPOLITAN
REGION .
MAYOR BRADSHAW MOVED, AND IT WAS SECONDED, TO APPROVE RESOLUTION NO.
92, SERIES OJI' 2002.
Council Member Wolosyn said I understand this to mean that, II the loc:ll level, ofliciala want to be uaured
that all the money isn't goin& to end up at the Fedenl level and DIil come downward.
Mayor Bradshaw stated the issue is that when we get fedenl mandala, we would like money to come with
them. That is the whole purpose of this reaolution. Federal govemmelll ii pal II giving m mandala, she
noted, but not real great at giving us money.
Director Olson said I just let the City Manager know the other day that I have been appointed to represent
Region 7 on the State Steering Committee, which will actually be lookiDg II the funding coming in and the
distribution to the locals. Region 7, be noted, incorponlel all five COUllliea, includina Denver, Adami,
Arapahoe, Douglas and Jeffco . The whole point, be said, is to get; that money back to •the locala.
Mayor Bradshaw offered her congratulations to Director Olson.
Vote results:
Ayes:
Nays:
Ablent:
Motion curled.
Council Members Moore, Ganett, Wololyn. Gnr.ulis, Bndlbaw
None
Council Members Nabbolz, Yurcbick
(b) Council Memben' Choice
COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA
ITEMS 12 (b) (I), (U) aad (ill).
(i) RESOLUTION NO. 93 , SERIES OF 2002
A RESOLlITION ESTABLISHING THE ANNUAL SALARY FOR THE CITY ATTORNEY.
(ii ) RESOLUTION NO . 94 , SERIES OF 2002
A RESOLUTION ESTABLISHING THE ANNUAL SALARY FOR THE CITY MANAGER OF THE
CITY OF ENGLEWOOD , COLORADO .
(iii) RESOLUTION NO . 95 , SERIES OF 2002
A RESOL UT ION ESTABLISHING THE ANNUAL SALARY FOR THE MUNICIPAL COUltT JUDGE .
Enpewood City Council
October 21, 2002
Pace 10
Mayor Bradshaw stated this is establishing the annual aalary for the City Attorney at S120,S14.00, the City
Manager at S12S,OOO.OO with a Sl0,000.00 retention bonus to be paid November 1, 2003 and lbe Mllllicipal
Judge at SlOl,S00.00.
Vote resultl:
Ayes:
Nays :
Absent :
Motion carried.
Council Members Moore, Garrett, Wolosyn. Grazulis, Bradshaw
None
Council Members Nabholz, Yun:h,ck
(iv) Council Member Grazulis advised that our Enclewood High School Band and
the Color Guard went to State this last Saturday and they finished 1 <>6 in the State. I thought they did very,
very fine , she said.
Mayor Bradshaw added that Randy Penn, the coach at the High School, -the Chanllel 9 Coach of the
Week and be is up for Colorado Coach of the Year. I feel we lbould prepare a leaa to eo to him or 110111e
type of recopition. Council Member Grazulis and I had talked about poaillly recogmmig him at the
School/City Committee mectiD& or something, she said.
City Manager Sean said we do have the dinner in January and we could do something at that time to
recognize him.
Mayor Bradshaw commented that be will probably get Coach of the Year.
City Manager Sean said I know the schools would certainly support that and we will work on it
Mayor Bradshaw thanked Mr. Sean.
13 . City Maaqer'1 Report
(a) City Maniaer Seus thanked Council for their 1uppo1t.
14 . City Attoney'1 Report
(a) City Attomey Broczman thanked Council for the pnaolll ulary.
Mayor Bradshaw commented that we have to keep people at market. The ~yees pt to stay at market,
she said, and lbe manager and staff need to be at market also.
IS . Adjourn111t11t
SHAW MOVED TO ADJOURN. The mectiD& adjourned at 7 :SS p.m.
1.
2.
3.
' '
Call to order.
AGENDA FOR THE
REGULAR MEmNG OF
THE ENGLEWOOD CllY COUNCIL
MONDAY, OCTOBER 21, 2002
7:30 P.M.
Englewood Civic Center -Council Chambers
1000 Englewood Parkway
Englewood, CO 80110
Invocation.~
Pledge of ~an:.~
5. Minutes.
{)f}/)/j ~!)-/ Minutes from the Regular City Council Meeting of October 7, 2002.~ r, (A-6irlliAJ: ~) 7 · ·· o·--
6. Scheduled Visitors. (Please limit your presentation to ten minutes.)
h
7. Unscheduled Visitors. (Please limit your presentation to five minutes.)
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8. Communications, Proclamations, and Appointments.
flpfd, S" ,0 a. A proclamation declaring the Month of November u National Hospice Month~
~,s-0 b. A pmclama .... declaring Octobe, 22. 200~ .. -Security~
9. Public Hearing (None Scheduled)
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Englewood City Council Agenda
Octobet; 21, 2002
Pqe2
10. Consent Agenda.
a. Appro~ Ordinances on First Reading.
,I b . £Aooro~;i J>f Ordinances op ~econd ReadinJ. _ _ ~~ Avi L • . . ·. . ·., a~-0 ~ "(£, {,V)IOUlTt vrr1;1~/ll'l-lv ~ _a_ i.-Cou~, ac~OO from the S te of Colorado, fJti., fr' 'f 1 Economic Development Commission to fund marketing and
administration activities for the Arapahoe County Enterprise Zone.
I/UH·
w>'f 'I iii.
Council Bill No. 48, authorizing an Intergovernmental Agreement with the
Colorado Department of Transportation for Belleview Avenue Sidewalks.
Council Bill No. 49, authorizing an Intergovernmental Agreement with the
Colorado Department of Transportation for University Boulevard
Sidewalks.
Council Bill No. 53, approving an agreement with a concessionaire to
operate the Indoor Leaming Center at the Englewood Golf Course.
c. Resolutions and Motions.
$
11 . Regular Agenda.
a. Approval of Ordinances on First Reading.
i.
ii .
iii.
Council BiU No. 57 • Recommendation from the e>ep.tments of
Community Oeve1bpment and Parks and Recreation to adopt a bin for an
ordinance approving an Intergovernmental Agreement with the
Englewood Housing Authority for property management services. STAFF
SOURCES: Male G..a.M,&HIIF Plm~111II ~an=. ~educ-~ .... wl leaealieA. .AJ MP~ll ; 'Olf A ~
~ouncil Bill No. 51 • Recommendation from the Department of Finance
and Administrative Services to adopt a bill for an ordiMnCe adoptins the
2003 Budset for the City of Englewood. STAFF SOURCE: ~
Gryglewicz, Director of finance and Adminimative Sel,rica t7-.-~ I"
Council Bill No. 52 • Recommendation from the Department of Finance
and Administrative Services to adopt a biU for an ordiMnCe appropriating
funds for the 2003 Budset for the City of Englewood. STAFF SOU~~
Frank Gryglewicz, Director of finance and Aaninht:raliwe Semms. t/ II _·
Pie-. now. H,eu a-.a ....... _. .... ....., .... __.., .......... (llrflll .,, ....
(303-7'2·2405)al ................. ., ...................... ,...
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Enslewood City Council Agenda
October 21, 2002
Pagel
iv.
V.
v i.
Council Bill No. 50 · Recommendation from the Department of Finance
and Administrative Services to adopt a bill for an ordinance authorizing
the 2002 Mill Levy to be collected in 2003. STAFF SOURCE:~
Gryglewicz, Director of Finance and Administrative Services. ·
CoyncU pm No, 55 · Recommendation from the Department f inance ·
and Administrative Services to adopt a bill for an ordinance a opting the
2003 Budget for the Littleton/Englewood Wastewater Treatme~. Plant
. STAFF SO_lJRCE: Frank Gryglewicz, Director of Finance and
Administrative~ ·
Council Bill No, 56 • Recommendation from the Department of Finflnce
and Administrative Services to adopt a bill for an ordinance appropriating
funds for the 2003 Budget for the Littleton/Englewood Wastewater
Treatment Plant STAFF SOURCE: Frank Gryglewicz, Director of IA~ _
Finance and Administrative Services. .. "' ~ ---,,-
vii. Council pm No, 58 · Recommendation from the Department of Finance
and Administrative Services to adopt a bill for an ordinance amending the
Englewood Municipal Code to reduce the Vendor Fee from 1.6 percent
to .5 percent. STAFF SOURCE: Frank Gryglewicz, Diredor~nance
and Administrative Services.
b. Approval of Ordinances on Second Reading. Off'!iJ /J.r.3/;. Council BIi No. 45, authorizing a Sewe, Rate lnaease~
c. Resolutions and Motions.
i.
~5-0
ii.
Recommendation from the Departments of Public Works and Parks and
Recreation to approve, b~ motjop, a construction contract for the Malley
and Recreation Center Expansion/Remodel. Staff recommends awarding
the contract to the low bidder, Ash and White, in the amount of
$2,937,470.00. STAFF SOURCES: Ride l(ahm, Capital~_pirector
and Jerrell Black, Director of Parb and Recreation.~
Recommendation from the Littleton/Englewood Wastewater Treatment
Plant Supervisory Committee to approve, by motion, the purchase of a
Laboratory Information Management System for the Wastewater
Treatment Plant. The Committee reco mmends awarding a contract to the
most technically advantageous bidde r, Perkin Elmer, in. the amoun~~~ _ •
$156,000.00. STAFF SOURCE: Stewart H. Fo .... DirectorofUti_: ___ v.-, _7 ,_
Englewood City Council Agenda
October 21, 2002
Page4
12 . General Discussion.
a. Mayor's Choice. ,,,~:-O. i.
~1~
A resolution supporting the Metro Mayors Caucus efforts to establish
cooperation among the caucus members and other governmental
agencies to address c~ i5tU_es}acing municipalities in the Denver
metropolitan region. t,~
11.lflLJlis--Ob. Council~~~h~klU /,l.J.-1). ii ¥iii' ' •
vl(r ~ RJi,,/,/fr?·'f1::~-~sh'r,/i6.~:0'i(a1 salary for the City Attorn ey.
~ii. A resolution establishing the annual salary for the Oty Manager.
~h/i. A resolution establishing the anm, 11 salary for the Municipal Judge.
13. City Manager's Report.
14. City Attorney's Report.
Adjournment fl: 6~
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The following minutes were transmitted to City Council between October 4 and 17, 2002:
, Englewood Housing Authority meeting of August 7, 2002
, Keep Englewood Beautiful meetins of September 10, 2002
, Englewood Planning and Zoning Commission meetings of September 10 and 17, 2002
, Englewood Public Library Board meeting of September 10, 2002
, Englewood Transportation Advisory Committee meetlns of September 12, 2002
• Englewood Code Enforcement Advisory Committee meeting of September 18, 2002
• Englewood Parade Committee meeting of September 18, 2002
Please note: H you hawe a lllallilly wl ... ......, ................... a.,.,, , ...
(l03-762•2405)at .............. ..__ ......................... ,...
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ENGLEWOOD CITY COUNCIL
ENGLEWOOD, ARAPAHOE COUNTY, COLORADO
Resular Seslloa
October 7, 2002
I. Call lo Order
The regular meeting of the EnaJewood Ciiy Council wu called co order by Mayor Bradshaw al 7:33 p.m.
2. Invocation
The invocation was given by Counc:il Member Nabbolz.
3. Pledp of Allepuce
The Pledge of Allepnce wu led by Mayor Bradshaw.
4 . RolC.U
Present:
Absent:
A quorum was present
Council Memben Nabbolz, GrazuJia, Gama, Wololyn. Yurcbick,
Bndsbaw
Council Meni>er Moore
Mayor Bradshaw advised that Council Member Moore bad a dead! in bis family, IO be ii Otll of seue.
5. Mlnuca
Also present: Cily M-aer San
Ciiy Attorney BIOIZDllll
Asaistull Cily Manapr Flahcny
Cicy Ciak Ellis
Director Ollon, Suecy Servil:a
Director °'Yllewicz, Fi-. and Adminilauiw Services
Director Black. Pub and ltecnacioa
Golf Coune M-,. Spldl
Houaillt Finance Specialial GriBma
Senior Pi-f.aDaoa, C-.ity Development
(a) COUNCIL MEMBER GRAZULIS MOVED, AND IT WAS 51:CONKD. TO
APPROVE THE MINUTES OF THE REGlILAR CITY COUNCIL ME&TING or S&PTDIKR
16. 2002.
Mayor Bradshaw asked af there were any correcbOIII. 1bae were-·
Vote results:
Mouon camed.
Ayes :
ays :
Absent
Council Memben Nabbolz, Gama. Woloeyn. Y111cl11Ck.. Onailil.
Bradslaw
None
Council Member Moore
Englewood City Council
October 7, 2002
Page 2
6. Scheduled Visitors
(a) Director Olson said it is a pleasure not to talk about police issues for a while . We are
going to talk about fire division issues and this is a real honor for me to introduce these gentlemen. He
asked that Jason Hehn, Roman Rede and Brian Bair.er come forward. These three gentlemen, be said,
represented the Englewood Fire Division, and of course this City, in Firefighter Days down in Castle Rock
back in August. Essentially, they were part of what is called the Firefighter Combat Challenge . You may
have seen it on TV, he said. II is part of our regular evaluation and training process. Even though there
were only three of them they decided to participate in the five-member relay team. So they coiq,eted
against several other five-member teams, came in fourth place and they were offered the chance to go to the
World Firefighter Combat Challenge, which is coming up later this month. Director Olson stated they did a
great job.
Firefighter Baker said, as Director Olson explained, we are a three-man relay team and we did qualify for
the World Challenge . To qualify, you have 10 do all five firefighting tasks in under two minutes. In
response to Mayor Bradshaw, Firefighter Bair.er explained that the tasks involve a five-story tower . You
run up the tower with a 45-pound hose pack on your shoulder, in full bunker gear, with SCBA. Then from
there we hand off, and a member hoists a 45-pound doD11t roll up the five stories with a band over band
rope motion . We then run back down and do a forcible entry simulation, which is a 165-pound forcible
entry simulator. After that we run through a series of fire hydrants and drag a 220-pound charged hose line
75 feet and knock down a target. And from there , the big task is to drag a 175-pound rescue dummy, 100
feel 10 the finish line . And that all has 10 be done in under two minutes, which we did with three members
in a minute forty-three and we took fourth place .
Council Member Nabholz offered her congratulations.
Firefighter Baker stated that they appreciate Council 's support and lettin& them participate. And.~ said,
we appreciate your time here tonight . He thanked Council.
Mayor Bradshaw thanked Firefighter Baker and wished them good luck.
The firefighters were given a round of applause .
(b) Eugene Norman said 1 read the President 's speech toui&ht 111d I found it very incerestina
but 1 feel war is not our answer. Perhaps diplomac y properly employed could be, be said. Readm& from a
prepared statement . he said it is not my intent to place blame relative to our collective problems. bul to seelt
sol uti ons alon g with each of you ... synergetics in action. The quicker we can do that, the better our chances
of survival both as a nat ion and as indivi dual s. The present implies future potential action. In the put,
actio n evo lved via approximat ions, we si mplified manen by nealecting facton we felt unin.,ortant. Some
of those quanmies, whic h we disregarded in the past, must be brou&ht back on line and inlqrated. For
an yt hing ro ha ppen it re quire s a difference in levels of enera y, a cbanae in our tbinltina -The followin& is
an exa mp le of wha t, m part, I wish to prese nt . lo human evolution, television is a relatively recent
phenome non and ma y be percei ve d as an entity unto itself. It is , in a sense, quite 11DDCSiac 111d dyslexic
and crea tes the sa me syndrome within the collect ive penona of its viewers . It 111111t be obvious that TV is
fund ed and controlled and. there fo re . d ic tated 10 by a corporate nctworlt ofbi1 oil. petrocbemicals,
governme nt . ro ba cco. pharmace ut ic al s. ins urance , automoti ves and other industries. Moaey for tbe sake of
mone y and no t mtelha ent and conunon "nse dec1S1ons . lf our Presidents foc111 on evil is valid, could Ibis
not be 1nd1cat1 ve of tha t evd ? The hypnonc and dys leJUc aspect of TV . if not ahered. can destroy you.
Rnl ltfe is not a picture show, nor can true democrac y reD111D a plutocracy of corponlll CODlrOl. We, u
Amcncans. have bttn tn ked out of our democrac y by fast tal1ten baclted by the olipn:by of popolitical
capuah m. We must go be yond the contempt the y have shown for the people 111d create a silUldoa.
"hemn the domestic audience becomcs not JUS I viewers, but pan of the action oatoloaically. Wonla nay
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En1lewood City Council
October 7, 2002
Pa1e3
become deeds only if acted upon by those here tonight. Revelation means disclosure . The First
Amendment need not become a big joke. The far right majority of the Supreme Coun along with the
theocracy of the Christian ultra right and the censorship imposed by telejoumalists must be brought down
by the people of this country. The infringement by the media cartel alone upon democracy is no less than
pathetic. Rather than presenting intelligent, constructive ideu and potential solutions for our democratic
illumination, we are fed corporate ads, sports and weather. The liberal media, it tunJI out, is not democratic
at all. Nor is it really liberal . The sheep and lambs in this country must grow up and become rams if we
are to survive in future time . We have all contributed to the formation of special interest groups and big
money ; it is time that they began contributing to us. Let us form a special propam on prime time
television, in combination with the Internet, dealing with possible solutions and vote, u a nation, on those
solutions. a true test dealing with democracy. We will then give that to the aovemmeot for further action.
The government must become more responsible to the people . Our danger ia not where we are looking. but
where we are not looking . Israel, Ialam and Christianity must undcntand, for our collective well being, that
the old god of"an eye for an eye" must be discarded, thrown into the prbqe heap of the put. The god of
forgiveness and coq,assion must be enacted. Properly understood, the war in the Holy Land ia a war on
the self and must be overcome for the sake of world peace. God may be ICICll u a reflection, an image that
we produce in our actions . Intelli&CDt action produces or manifests an intellipnt God. Fearsome tbinking
creates fearsome action. Cause and effect incarnate. It's that simple. In fiDal analyaia, it becomes obvious
and breaks down ID the fact that we are no more than image ID ourselves and each other. Whether created
by God or ourselves it becomn a moot point. llleir remains an unseen order and our supreme aood
includes riptlul relations to it. since it baa psyc:holoaical, physical and moral tanp'ble effects wbic:h, in the
end. we are forced to deal with to its ultimate conclusion. In rctrolpeCt, I wiali to re-empbuizc the fact that
by acting on my ideas relating to national re-forestation and man-made aquifen. we will not only benefit
future aenerations, but ounelvcs u well, by stimulating the economy, creating new jobs and briDpla
natuR back to a balanced system similar to, and evCD superior to the one that exilled prior ID tbe invasion
of the white man in this country. The other choice you have ia a delert ia tbe DCXt 30 ID SO years, or lea.
Thank you.
Mayor Bradshaw thanked Mr. N
7. Uudaeduled Villton
(a) An Emison. SS64 South Lee S1reet, Littleton, uid 1 am back apin, after several years,
addrcss111& the Council and ukin& for help . I'm having problcna c:Cllllimally with my development of my
property and I'm ulan& for some help from Council . I would like ID see ifl could atabliab a~ with
Council hopefully on sille , to pRSCDI some of my issues. I believe the IUIICI ar: being misreprescllled and
nushandled by staff. I'm particularly bavina trouble in the area ofmaiaa and code enforcement. So I'm, of
course . not prepared toniabt to present, ia the sbon time allocaled to-· But ifl can pt -tiaa I caa
come and prcsen1 my issues . I do believe it would be beaer if we could be OB silm, but wballever, I do have
rea ll y thousands o fpic:tures of the issue so we can do whatevff meds ID be done . I'm just seeJana help from
Council. 1 have not. be stated. in seven years, succeeded in aettiJ11 any kind of workable raolution.
Mayo r Bradshaw asked af there were an y questions for Mr . Emison. There were noae . She advised Mr.
Enuson tha t Counc il would take it under advisement. Mr. Em110R thanked Council .
Mayo r Bradshaw thanked Mr . Emason.
(bJ James C. Mobley, 3715 Soulb a.niu.. IUd I am do-lllle wllll a odd lituuioa. We
ha\'e been dnvm1 b y die Skemn House and tr)'IIII ID ftDd out wbo .,. could coaract abolll poaib1y bu)'iDa
at 1 had been to ld ~e that 11 beloaaed to EnaJewood and I didn 't believe iL BUI I saw a ftyw aad I did
make a proposal. It 1w been subaianed. be sud. tboup 1 don 't know if c-il bu -it Y9(. I called the
Council u rhff :and ,. ... told that you arc cwadenaa YOCIIII oa demol•a. ......... I would lib IO urp
yo u no1 to ,oie to demolish 11. at leut tompa He ubd that C-11 pve a bide n-. Mr. Mobley said a
En1lewood City Council
October 7, 2002
Pa1e4
gentleman showed us the inside of the house this morning and I have heard two figures, but be told us it
was $135,000 for the property. We also beard earlier that it was S 127,000 for the property. He noted that,
through Colorado Preservation, I made an offer of SS0,000. I want the house for mytelf, for our home. I
understand they have proposed to Council that Council delay this demolition for six months to try to work
something out. I was told, at least u of Friday night, that we were the only one that llllde a proposal to buy
it through this setup. If you decide not to go that way, I would still urge you to delay the vote to demolition
and give me a chance to negotiate direcdy with Englewood on buying the house for myself. He said ifwe
get it tlirough this setup, we would more or less have to let it be shown as the home of the originator of
Englewood, especially during the centennial year . But that is not my intention, especially if I can negotiate
direcdy with Englewood and not pay a full price for it, then I would conaider it mine really to do with u I
pleased. I would be willing to put a sign out front descnbing the property and the bistorical setting, but we
would not be willing to allow tours . So whichever way you go, be said. I hope I get a chance at it We
have been trying to for ihrec months, he said. and I couldn't believe that the City of Englewood owned it
Mayor Bradshaw thanked Mr. Mobley.
Council Member Grazulis asked Mr. Mobley, when be toured the house this morning. if they provided
masks.
Mr. Mobley said no, we didn't ask for any masks. There is water damage, be uid, but that's nothing. I'm
not worried about the old houses, Ill! said, and if you're talking about ubesull. I'm not the sligbtNt bit
worried about it. He asked if there were any other questions. There were DODC.
Mayor Bradshaw thanked him. In response to what you jlllt propoaed, Mr. Mobley, we mve asked Slaft'to
talk to Colorado Preservation, Inc. and they will get back to us next week. We're stanma ~ with
them to get the property to them. if we can strike a deal. That's where it ii right now, she said.
Mr. Mobley said I'm sure they will pmcnt my proposal to you.
Mayor Bradshaw said okay and she thanked Mr. Mobley.
8 . Communlcatiom, Pncla-dom ud AppeiahMIIII
(a) A proclamation declarina October 20 tbrou&h 26 u World Populalioa Awueneu Week
was considered.
COUNCIL MEMBER GRAZULIS MOVED, AND IT WAS Sl:CONDID. TO DICI.All
OCTOBER 20 THROUGH 26 AS WORLD POPULATION AWARENUS WOK.
Motion carried.
Ayes : Council Members Nabbolz. Garrett, WoloayD, Yun:bick, Gnzulia,
Bradshaw
Nays : None
Absent : Council Member Moore
(b) A letter from Ken Parks indicatina his resipation from the Plmmiaa ud Zoaiq
Conunission was considered.
COUNClL MEMBER GRAZULIS MOVED, AND IT WAS SECONDID. TO ACCU'T TD
RESIGNATION OF KEN PARKS FROM THE PLANNING AND ZONING COMMISSION.
Council Member Yurchick said be had a question. Does anyone know wlial wu Fill•? After Nldiita
this letter, it sounds like there was more undcrlyina here than jllll ~ reaipila.
Enclewoocl City Council
October 7, 2002
Pace 5
Council Member Nabbolz said it was in the minutes the month before.
City Attorney Brotzman explained that it was in regard to attendance.
Vote results:
Ayes:
Nays:
Absent:
Motion carried.
Council Members Nabbolz, Garrett, Wolosyn, Yurchick, Grazulis,
Bradshaw
None
Council Member Moore
• ••••
Mayor Bradshaw stated the next three agenda items arc appointing an allmlative member, Kent Diekmeier,
to the Planning Commission, a resolution appointing Robyn Williama ID the Liquor Licensing Authority
and a resolution reappointing Edna Blair to the Code Enforcement Advisory Committee.
COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA
ITEMS I (c), (d) alld (e).
(c) RESOLUTION NO. 87, SERIES OF 2002
A RESOLUTION APPOINTING KENT DIEKMEIER AS A MEMBER OF THE PLANNING AND
ZONING COMMISSION FOR THE CITY OF ENGLEWOOD.
( d) RESOLUTION NO. 88, SERIES OF 2002
A RESOLUTION APPOINTING ROBYN WU.LIAMS TO THE ENGLEWOOD LIQUOR. LICENSING
AUTHORITY FOR THE CITY OF ENGLEWOOD, COLORADO.
(e) RESOLUTION NO. 89, SERIES OF 2002
A RESOLUTION REAPPOINTING EDNA BLAlll TO THE CODE ENFORCEMENT ADVISORY
COMMITIEE FOR THE CITY OF ENGLEWOOD, COLORADO.
Vote results:
Ayes:
Nays :
Absent:
Motion carried.
Council Memben Nabbolz, Gufflt, Wololya, Yurcbick, Graulia,
Bradshaw
None
Council Member Moore
Mayor Bradshaw presented Kent Dielancier, Robyn Williaaa and Edu Blair widl their Cenificale of
Appointment and a City pin.
Mayor Bradshaw exprnsed bet thanks to them for 1lkina tilM to serve their~-
9. Public Heariq
(a) Ma)'Of Bradshaw advised L ,, this Public: HCIIUII, ID pdllr public mp11 • till Ci1y ol
Englewood's 2003 Bud11e1. is a continuation of the Public: Hariat of 5eJ1 l 11 16, 2002.
En1lewood City Council
October 7, 2002
Page6
COUNCIL MEMBER GARRETT MOVED, AND IT WAS SECONDED, TO OPEN THE PUBLIC
HEARING TO GATHER PUBLIC INPUT ON THE CITY OF ENGLEWOOD'S 2003 BUDGET.
Ayes: Council Members Nabholz, Garrett. Wolosyn, Yurchick, Grazulis,
Bradshaw
Nays: None
Absent: Council Member Moore
Motion carried and the Public Hearing opened.
Director Gryglewicz, duly sworn. provided the City Cleric with Proof of Publication of Notice of the
Continuation of Public Hearing, which wu originally held on September t 6•. He advised that this notice
was published in the Englewood Herald on September 20, 2002. He stated that this is a Public Hearing to
gather input on the City of Englewood's 2003 proposed budget.
Mayor Bradshaw asked ifthere were any questions for Mr . Gryglewicz. There were none.
Mayor Bradshaw asked if there was anyone in the audience who wished to address the City Council about
the 2003 budget. There was no one.
COUNCIL MEMBER GARRETT MOVED, AND IT WAS SECONDED, TO CLOSE THE PUBLIC
REARING TO GATHER PUBLIC INPUT ON THE CITY OF ENGLEWOOD'S 2003 BUDGET.
Ayes : Council Members Nabholz, Garrett. Wolosyn, Yurchick, Grazulis,
Bradshaw
Nays: None
Absent Council Member Moore
Motion carried and the Public Hearing closed.
(b) COUNCIL MEMBER GARRETT MOVED, AND IT WAS SECONDED, TO
OPEN THE PUBLIC HEARING TO GATREil PUBLIC INPUT ON COUNCIL BILL NO. 45,
AUTIIORIZING A SEWER RATE INCREASE.
, yes: Council Members Nabbolz, Garrett, Wolosyn, Yun:hick, Grazulis,
Bradshaw
Nays: None
Absent Council Member Moore
Motion carried and the Public Hearing opened.
All wimesses were duly sworn.
Director Fonda presented Proof of Publication of Notice of Public Hearin&, which wu publisbed in tbe
En g lewood Herald on September 20, 2002 . The sewer rate increase has been dilcuued at a Study Session
wnh the City Council. he said, and it has been published in the Eqlewood Herald. A small article about
the proposed increase was also publiwd in 1he Enalewood Citizen. We prepared and distributed, in tbe
library and other locanons. an information booklet on the proposed project, which requires this increase.
By way o f background, he said. we are requirina a major expansion oflhe existiJI& facilina and the
consll1lct1on o f addinonal treatment processn. The proposed rate increuc will pay for increued cOlts
resulting from these requirements. The new comauction is necesury to acco-,due recem
derutrolicauon requtttments unposed by the State Health Depanment. A~, die Souda Plane River
ha s rc cenlly been reclassified as a recreauonal Cius One river, which requires incnued padloaeD
de stl1lctton . The Plan Expansion portion of the project is the mutt of the rapid powtb ill tbe area served
by the plant. He pomted our that the pov.ih bas nearly doubled the pn,jcctiam UNd liDce die 1ut
rxpanston. The ProJect 1s c unmtly beina desiped by Brown and Cakhwwll c-iuaa ~-11 is
r s11ma1ed that the total c ost of the proJCC:t wtll be S 110 milboa. of wbicb £atlewooel will be ~iblc for
5°'o. Des ign hould be c ompleted by the first quarter of 20CM and at tllat u. bidl lllould be recc~ for
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Enclewood City Council
October 7, 2002
Pace7
construction. Construction is expected 10 take about thfcc years. In order to finance this construction, the
firm of Black and V catch was retained to analyze financing alternatives . It was determined that a bond
issue in the range of S55 million 10 $60 million will be needed. It is proposed that this issue will be
concurrent with the receipt of the bid in 2004 . Sewer rates will need to be incrased to pay the principal
and interest on the new bonds. Black and Veatch is currently projecting that a rate increase of20"A, is
currently needed to show adequate coverage on our existing debt prior to issuance of the new bonds. On
the issuance of the new bonds, they are projecting rate increases of 13% to 15% for the next four years after
that . to meet coverage requirements on the bonds. I have Mr. Gallager here, he said, to present additional
information on his calculations and what he has found.
John Gallager, with Black and Veatch Engineers, said I have been responsible for the Wutewater Rate
Study. We have published a brief report and distributed it to Council and I would lib to go over just some
of the highlights of our study with you. We're recommending that you increue wastewater rates in 2003
by 20%. This is the first rate increase that you've had since 1982, so that is 21 years lbat these rales have
been in effect. That's a very long time for utility rates to be adequate, he pointed out The reason for the
rate increase ii that, without this increase, we're projecting a shortfall, in the ability of revenues liom rates
10 meet projected expenses in 2003, of about $800,000.00. Additionally, we're projecting that you will not
be able to meet your outstanding revenue bond covCllllllb without this rate inciease, so we believe Ibis ii
necessary. As Director Fonda indicated, additional increases are being projected in the future and these
will accommodate serving the debt on the proposed bonds for the proposed facilities. The 2003 increase
will result in a quarterly increase in residential bills ofS3.63 per quarter. We also looked at your current
tap fee . Your tap fee is $1400.00 per equivalent residential unit We are not forecuting the need for a
change in that al this time, however, we are recommending that after you know what the costs are of your
proposed facilities, that you reanalyze that tap fee to be sure that it is adequate. That c:oacludes my
remarks, he said.
Mayor Bradshaw asked if Council had any questio111 for Mr. Gallager. There wae none.
A. C. Anderson, 3900 South Galapago, said, I'm not &Oin& to lake up very much time becallN ~ ii
another gentleman here that is beUer armed to talk this evening than I. bul I happened to read ill the
Englewood Herald an article concerning the wastewater ~vements and ill lbat they quoted a population
that kind of staggered me . I was just wondering. he said, if EnaJewood ii IUppOl1iDa HiplaDda Ranch
conununities on our wastewater facilities. Now, I undentaDd tbat Linlctna bu a WU1ewater &cilily of
their own. Mayor Bradshaw advised that it is joint facility; it ii lbe Eaa!ewood/1.ialeton WU18Wller
Treatment Plant. Mr . Anderson uked ifthia is in conjunctioa wilh aome of the midalll ofHiplaads
Ranch. Mr. Fonda stated, no, Highlands Ruch bu dicir own trealDlall plaal bul we do, bowcver aerve a
large region . We are a resiooal plant and we serve everytbing. rouply, from the Valley ffiabway IO the
foothills south of here, except Highlands Ranch. Mr. Andenon uked if the rates are abo goin& up for
everybody who uses this facility . Director Fonda said yes . ~. Mr . Andenon said die fiame !bat I
saw was phenomenal and I know Englewood is a captive city . We can'! pow dat nucb fiom the figures
that were in the newspaper. Mr . Fonda replied, that is true, we do serve a population in the ranp of
250,000 10 275,000 people in that area that I described.
Mr . Anderson said I thought the figure in the paper wu 300,000 and ljuat woadeffd where our new
addition was . That answers my question, he said, so I'm &Oin& IO tum it over IO the aendcmm wbo follows
me on this issue . He thanked Council. Mayor Bradshaw thanked Mr . ADdenoa.
Gary Dounay, 4445 South Elati Street, said first of all I want IO thank Mayor Bndsbaw and the COUDCil
members for the opportunity 10 provide a few commentl on this . Actually, he said. -than C-. I
have questions . As you know, accordina to articles and a Public NOlicc publjsbld in !be Eaa)ewood
Herald . the City is proposing dramatic increases in tbe raaa . BUI Ibis iDforuatioa tbll I bave -y be
1ncomple1e . he said. because all I have ii what is publisbed in the De'Wlplpff, So. be said, pleue bear wit!I
me . Mostly what I have are questions more than comments. 8ued OD !be mfonmtiOII in die 11111:la. it
t
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En1lewood City Council
October 7, 2002
Pace 8
appears, when I go through and calculate my rate, that over the next five years ... at the end of five years,
my rate will have increased 117%, berause there are annual incteases in addition to what there is for the
year 2003 that we just heard about. But when one looks at the total breakdown of the costs, as published in
the paper, it said that 51 % of the total cost of the project is to increase the capacity for the treaanent plant.
One of the articles includes a quote from Mr. Fonda indicating that the treaanent plant serves 300,000
residents in Englewood/Littleton and the south metro area. Now, according to the U. S. census data, I see
that Englewood has a population of3 I, 727 people and Littleton has a population of 43,580 people, so that
means the sewer plant provides services to 224,692 residents outside Englewood and Littleton. And the
service population outside the cities of Englewood and Littleton is 2.98 times greater than the combined
population of Englewood and Littleton together. In other words, roughly three times the rate is for outside
the city itself. So, the question I have is, what is the advantage to the Enaiewood residents to be providing
sewer service for people outside Englewood and Littleton? That is the first question for your consideration.
Secondly , if) go to the notice that was published in the paper, you see this little chart of the schedule,
Schedule A. It appears, according to Schedule A, that in some cases Englewood residents could be paying
more than people outside the City for the sewer services. For example, the minimum quarterly charge for a
single family dwelling in Englewood is S2 J. 78, according to this schedule. But the minimum quarterly
charge for a single family dwelling outside the district, as listed in Schedule 4 of this piece, is $20.16. So
that raises a question. I really don't understand that piece or the schedule where they have it broken down
by the types of dwelling ... whether it is single family home, mobile home, apartments or whatever. And so
when one looks at the census data, you see that Englewood has 2.17 persons per household. This means we
have a lot of houses with one or two persons per home. But this, to me, seems easily comparable to what
you would expect for an apartment or mobile home. So I'm wondering. is it &ir and equitable to charge a
single family dwelling more than a mobile home or an apartment as indicated in Schedule A?
Mayor Bradshaw asked if be wanted these questions answered one at a time. Mr. Dounay said no, I just
want to throw these out. Mayor Bradshaw said, OK, because Mr. Fonda is ready to answer. Mr. Dounay
said no , let me go through all of them first. Mayor Bradshaw said okay.
Mr. Dounay said that the current census data also indicates there are 2.53 peraons per household in
Arapahoe County. So if you look at this and compare that against what you have for Englewood, this
means the sewer rates for Englewood residents, outside Englewood should be greater than lbe raees for
Englewood residents, because, obviously, these households outside ofEDa)ewood ue aoina to .--ate
more volume of sewage than we will, if you follow this drift. More people, IIIDR sewqe. lllal's jlllt the
way it goes. So it just doesn't seem to add up accordina to what they have beR. 'Jbcrefore, if oae takes all
this information into consideration, the way I figure thinp ... Uld I won't pt inlo all die Ditty-pitty
details ... but just get to the bottom line, the way I figure it, die per boulehold iDcreue for EnaJewooc1
residents should be less than SS0 .61 per year based on die estimates for this population at lbe end of year
2008 . This estimate, by the way, does not tau in to consideration die industrial, commercial and hospital
charges to the sewer plan!, that should further decrease what the residelllial rale is . But. he said, SS0 .61 is a
whole lot less as a projected cost for 2008 than the SI 53 .00 per year that it would be in 2008, based on my
current understanding of all this . One other question I have, he said, is that after the sewer plant upsradet
are completed, will the sewer plant rate remain at the same rate u charaed in 2008 or will it decrease when
the bonds are pa id off? If the rate remains the same as 2008, then what is the lope for this and how will
this money be used ? So all things considered, he said, it appears that the public sewer filnd rate schedule is
not fair and equitable to the Englewood residents, and there appears to be some ambil'lity in die ordinaace
with respect to the sewer rate once the bonds are paid off. So based on this, I would eacourqe you to not
approve the rate schedule as it is published Uld if you·re interested, I'd be aJad to ao daoup die details of
my estimates and answer any other questions that I can, but mostly, I have quatiolll for you. He thanked
Co uncil.
Ma yo r Bradshaw asked ifbe would you like answers to some ofthoae questions . Mr. Dounay said why
don 't we wait and see 1f other people have some of the same questions and then we can do tbem all at the
same ume. Mayor Bradshaw said okay.
• •
Enalewood City Council
October 7, 2002
Pa&e9
Bruce Goold, 3013 South Ogden Street, said I am a 20-plus year resident here, I grew up in Littleton, I'm
from this area. I would like to echo some of Mr. Dounay's sentiments, in that it seems like it amounts to a
subsidy for the Littleton residents, since our growth is pretty much non-existent. So therefore, the people in
Littleton are going to be benefited. They are not part of our tax base. Isn't that correct? So, be said, I
don't see the benefit that Englewood is going to 11et from this. It's not any iDcreued sort of benefit that I
can see , in any way, shape or fonn. I'm not familiar with the whole area. I didn't see the article in the
Herald and I'm not familiar with the geographic area that this encompasses. be said, but it really doesn't
seem to be an equitable arrangement for us to subsidize Littleton in their growth plans, when we are not I
have some other concerns about fresh water in 11eneral, that I probably should have addressed earlier, but
this is the first time I've been here . Mayor Bradshaw said that is okay. Mr . Goold said it is kind of hard
not to talk about wastewater without addressing fresh water, in my mind. I'm not sure, be said, do we share
our fresh water, our drinking water supply with Littleton as well? Director Fonda said no.
Mr. Goold said I just think I'm surprised that there are so few people here today about this as it seems like a
very important issue. The amount seems small, but if this is going to set the precedent for later increases.
based on Littleton's growth, then obviously, I think it is something you all should maybe consider. It's
going to be a larger issue, he said, and I think more people are going to take it D10R seriously in the future.
He thanked Council.
Mayor Bradshaw thanked Mr . Goold.
Council Member Garren said I think we should address some of the D10R global issues from here and then
we can defer to Director Fonda for some of the other issues . But, be said, I'd like to start with some
preliminary stalmlCnll on some of the quatioos that have been railed. Firlt of all, you have been a
residem for over 20 years and it is quite remarkable you haven't bad any iDcrale in ae,np rates in 20
years. Almost everytbina else bas gone up dramatically. And the~ for 11111, i. aid, ii 1bat there wu
a decision made by the City fatbera, some time qo, that efficiency and scale -a bet1er way ID provide
sewage treatment. Littleton bad their own facility at one time. It wu decided that when you are buying a
bunch of chemicals in bullt. for example, or doing a bunch of c011111UCtion. bulk ii a lat dlNper lhaD •vina
all these individual plana. And when you talbd about subsidia, I mean you could 1111b 1be qumeul that
we have been subsidized, because the new growth is paid for by tap fees . And over die years since
1982 ... and you'll have the specifics. which I doa't ... but we have collecled about $20 millioG iD tap fees,
which is for that new p-owth. Al5o that occumd iD EnaJewood as well u Ollllide ofEDpewood. Thal
money is helping. as we are using that money now to support the boads, which ii not a pan of die rue
increase . So that 's part of the reason why this Council ... when we bad die fac11 ... hid ID loot at it c:areli&lly.
Yes , we are going to see a huge increase . A lot of that is c:omia& from iqulatioa and tmfonmalely, in this
environment, the re&uJations will continue . Whatever comes out ofWaahiJlatoa will help dictate how
future rate increases will go with that. So I think we have examined that ID 1111b sure tbat the cilizllm here
are gemn& a fair bargain, from I global penpec:tive, OD the subsidization ~ and we have CIQOyed certain
ccononues of scale over the years. which is one reuoa we have not bad to iDcreue rates for 20 years,
which I find remarkable . When we looked at the scales. and we actually see our increua in rates to our
citizens. we are stall going to be at the low end in 2008 . Vis-i-vis what ocller people are paying for
wastewater treatment today . Assuming they have no increases, we are still goina to be at die low end. So I
thmk that is one of the advantages we looked at Now, be said, u far u 1be specifics, I'll mve ID defer IO
Stu Fonda .
Director Fonda said I would like to make several collllDCIIII. Firlt it ii diJllcull b -readiDt all of
thi s in the paper to pull out all of the drtails. Mayor Bradlbaw said ablolulely. But. Mr. Fonda said, I
would like to sa y that LD the pamphlet we talk about the rqulalOry compliucc ilMa, wlnda ii aa addiliaa
of an enure treatment process that all the customers need to pay for beca&ale it's mw, it mvcr Ulllld
before. That ts S3 I nulhon of the 5110 nullioo of the pn>Ject that is beilla required by tbe lqulalDry
ag encie s. lnfras tn1Crure modenuzallOCI. in other words. keep1111 tbe ellllblll factliblS 111) IO par. Ml beea
Englewood City Council
October 7, 2002
Page 10
integrated into this project. We arc spending $22 million of the S 110 million on that. That is also more
like an operation or maintenance expense, like a power cost. He pointed out that it would be paid for by all
the customers. The capacity addition ponion is approximately SS6 million, of which Englewood is
responsible for 55%. because our flows to the plant arc 55% of the total flows. Littleton's half is 45%. The
55 % of the $56 million is approximately $30 million. Of the $30 million we've collected about $20 million
and that is in cash in the bank and will be put forward in this project as pan of our cash flow to fund the
bond issue and then a portion of the increase , of the tap fees , will be counted as revenues against the future
bonds. When you look at all that, we come pretty close to the capacity addition costs that are allocable to
Englewood . So I think we can say that actually there really isn't a subsidy one way or another . We arc
very close to having the tap fees pay for the growth part of the plant.
Council Member Yurchick said when you arc talking about costs, ifwe are allocated SS% of the cost, do
we get 55% of the revenues too?
Director Fonda explained that Littleton and Englewood operate separately. We pay SS% oftbe cost of the
plant and they pay 45% and we tum around and charge everyone in our district, which is roughly everyone
cast of Broadway and they take everyone west of Broadway. So, he said, when the plant operates, we
submit a bill to Littleton for 45% of all the costs, then we pay SS% of the cost oftbe plant from the rates
that we charge. We measure the flows every year and allocate on the buis of the flow, which is &irly close
to the 55o/ol4S%.
Council Member Yurchick said so our rate collection is 55% of the total rates collected. Mr . Fonda said for
the plant, yes ... of the cost, yes .
Council Member Garrett said the answer is that Littleton sets their own rates. lflbey decide to charge a lot
for whatever, they may collect more than SO"A. of the revenue &enerated from the plant.
Director Fonda said I would like to make one point on the sewer fund rate schedule, which ii difficult to
undentand. We charge a unit charge, which ii in the top part, where it says Sewer Trcaament CbarJe . That
is the charge that we charge to every customer in our system for sewqe treatment. Sewqe collcclioa is a
separate sewage collection system charge and it is what we charge our own residcnls for awimainina our
own collection system. The OUllide districts charge their own customen mepara1ely . They do not include
that .. That ii why there is a difference in the unit cost and it appean tbat -cbarJe -· Ill fiM:t, we do,
but that extra amount is for the collection system charge for nwinlllioina our own colkction ~ The
uni1 charge per treaancnt is charged to everyone . He explained tbat tbne tables an tmialy exc:epcioa
1ables for when we have a problem and we don't have a measured way ofc:hargioa a CUl!Dlller. For
instance , every house that's metered, we mcuurc the winter time water flow, then -bue the charge each
year based on your contributions from each houle, each apartment unit bued on their metered waler flow
in the winter time. wh ich is very close to what you would use in your house . So we feel that is about u fair
a sys 1cm as we can comr up with. be said, altbou&h there arc still a lot of flat rate water cuatomen in
Engle wood, hence we still need to maintain these tables.
Co uncil Member Yurchick said I want to ask a question to make sure I UDdcrstand bow you split this up .
When we talk about Englewood custornen, we aren't talkin& about Enalewood proper, we 're talkiD& about
eve ry body cast of Broadway that is on the system? Mr. Fonda said, rouply ... south ofbere, exccpc
Hi ghland s Ranch . It 's a very larae area, several rimes the size of the City. Mr. Yun:biclc, so we 're talkiD&
more 1han the 30,000. So 1fS150,000 .00 is our share . we have 110,000 OUllide of the City picking up tlleir
share of the cost'? Director Fonda said yes . So, Mr . Yurchick said, it II bein& &irly allocaled OUllide oftlle
Ci ty. Yes . Mr. Fonda answered. that was not sometluna the two cities had a choice in. They had to, back
m the O's, co mbUIC and become a rca1onal facility . It wu dictated by die En~ l'rollc1-
Agency. Althou a h. he saui. qwte frankly , I thmk it 's turned out to be DIIICh lesa npeall¥1 for Eaalewood
re ,den ts . bec ause being pan of a laraer facth ty, we do pt dramatic cc:-• of scale. wlMft our -t
co ts ue far less. bema a pan ofa very larae operanon. than trym& to ao to tbe same level o( tna1111n1 Wida
t
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• •
EoaJewood City Council
October 7, 2002
Pase 11
a very small plant that would only serve 30,000 people. Mr. Yurchick said that's where a lot.of confusion
comes in, because when Director Fonda says Englewood, I tend to think 30,000 and not the rest of the area.
Mayor Bradshaw noted we have other districts out there.
Director Fonda said yes, there are a total of 18 districts served by the whole plant and I think Eog1ewood
has 12 of them.
Mayor Bradshaw said we have 12 of the 18 districts and Littleton only has 6 of the 18 districts. Director
Fonda said it is co8')arable land area.
Mayor Bradshaw said that is all called Englewood, all 12 of those, plus the City, is called Eog1ewood.
Director Fonda advised that that is the part Englewood 111&1181JeS.
Mayor Bradshaw said that's where it get confusing.
Mr. Yurchick agreed that that is where a lot of the confusion is coming from. Is Eog1e1VOOd, itself.just one
of the 12 districts or is it more than one district? I am talking about Englewood, the City, be said. Mr.
Fonda replied that Englewood, the City, actually has several districts crossiq it South Englewood
Sanitation District covers our southern portion of the City. So the part we coaarol dim:dy is everything
except that. Did I answer the question? Mr. Yurcbick said, well, no, I'm just c:urious out of the 12 districts,
is Englewood primarily one district or bow many districts is it? I'm tryiq to aet a popapbic cooccpt of
the district, be said.
Director Fonda replied that the City illelf is a portion. which has no district, 111d that is when: cbarp that
collection cbarae 111d then the IOUthem portion of it, rouply soulb of Oxfonl is a put of Souda EaaJewood
Sanitation District Then there is a portion of Enalewood that ii oa tbe we11 lide of tbe river, which ii a
pan of the Valley Sanitation District That's on tbe wesc side, uy soulb ofOxfonl
COUDCil Member Y urtbick said I bate to belabor this. but I want to UDdentad. Mayor Bradlbaw said,
please do, that's the purpose of a Public Hearina.
COUDCil Member Yurtbick asked if City of Englewood raidenls, west of Broadway, me iD Lialeton's or
Englewood's rate district Mr. Fonda advised that they are in South Eoalewood'• Suiitalioa Dillrict 111d
they are part of our system.
COUDCil Member Yurtbick asked if everytbing. eut of Broadway, is in tbe Eqlewood coUectioa ara. Mr.
Fonda said yes. the entire City is coattolled by Englewood reprdlaa of tbe district tbey are in. Everydiina
in Englewood is pan of our system. altbouah parts of it are pan of diluicts. Mr. Yurtbick said then tbe
same 1s mae for Littleton; whatever is eut of Broadway in Liuletoo is collected by Lilde1on. Is that
correct'! Mr . Fonda said yes. the two cities conttol throuab their o-popu)atioo.
Mayor Bradshaw asked af there were any other q11estions for Director Fonda.
Director Fonda said we would be happy to ao over any of this with any citizen if tbey would lib to come
and have it explained.
Mayor Bradshaw asked if any of the citizeoa who spoke before lib to speak apia.
Mr. Goold saad I appm:aate his efTon to try 111d explain it, but it jllll -. eo coafule me all die more .
Mayor Bradshaw said I saw that .
En1lewood City Council
October 7, 2002
Pace 12
Mr. Goold said I would have appreciated some sort of map, you know, where he could point out these
different districts. I mean this could not be more confusing to me. He thanked Council Member Yurchick
for asking his questions. I could see, he said, that you were a little bit concerned too. I would like to try to
encourage Council to maybe continue this, he said, to have a little more opponunity for public input and
provide a better layout for poor, dumb people like me to get a better understanding. Especially, he said,
with the whole 55%/45% and where does who , do what and those projections are baaed on today. Maybe
it's 55%/45% today but what about in 20 years? I'm not sure what benefit we're getting out of those tap
fees that Littleton's paying for . Are we getting any benefit out of that? And if so, for exaiq>le, what's
going to happen in 20 years for people on fixed incomes. I'm sorry, but I just don't get it
Mayor Bradshaw said would it help if Mr . Fonda met with you? Mr. Goold said I think it would help me,
but what about everybody else? Mayor Bradshaw said I'm concerned about you too. Well, Mr. Goold
said, I appreciate that, I really do, but you know, unfortunately, it's not all up to me. Mayor Bradshaw said
I know .
Council Member Garrett said what if we had a meeting to explain the rates. However, I don't know how
many people: would attend.
Mayor Bradshaw agreed that we could have a meeting to explain the rates.
Mr. Goold asked what would happen if the rates didn't increase? What would happen to Englewood
residents? How would they be impacted if we dido 't get on board with this?
Council Member Wolosyn said one thing that Stu Fonda said and Doug Gairett reitented, is that the
regulations about what we must put back into the South Platte River have cbanpd, so we have to llllke
improvements on our wastewater treatment facility, no matter what And, she noted, we have all been
benefiting from very low rates for a very long time.
Mr. Goold said right now it seems like a good deal, 55%/45%, but in the fulurc, obviously, that is aoiDI to
change . Littleton is growing so rapidly that they're going to out pace us .
Director Fonda said the formula will change yearly. In other words, ript now it is 55%/45%, but u the
ratio changes, your bill, of course, will cqe. Mr. Goold said okay, but that wun 't made apparent and I
have a lot of other questions that I could take up a lot more time with, but I'm sure you have other thinp to
do . At least I had this opponunity to speak. I just hate to sec this thing SDOwball. He said I thank you for
explaining that to me, but still it's not readily apparent because of all the different distric11. Apin. what
Mr . Y urchic k was getting at wu how many districts does Englewood proper encoa1p111? b that one
district'/
Mr . Yurchick said I think where my confusion was, was when they talked about the Enaiewood piece, I
tcndrd 10 think ofEnalewood proper, when that's really not the ript tboupt procaa . lbere is a lot more
to what they're calling Englewood .
Mr. Goold said that 's right, exactly. My sister lives off of about Havana and Orchard aod she has an
Englewood address. But, he said, as far as I know, she doesn't pay any taxes to Eqlewood. I asked her
to day ... who she signs her checks 10 for water aod she said Denver .
Council Member Wolosyn said everyone who is on our was1ewater tmltmellt system will be receivin&
these increases . It 's not just the City ofEnclewood.
Mr. Goold s,ud I'm not just concerned about that Ms . Wol01yn replied. but you_.., be basin& your
arnhmeuc on the City and how it fits in . Mr . Goold said, that's the whole dlina, tbat's sametbina I've been
Englewood City Council
October 7. 2002
Page 13
so confused about. Where docs Englewood stop and begin and what kind of benefits are people getting
versus what they 're paying in? For example, my sister, she's got an Englewood address.
Mayor Bradshaw said but that is Centennial or unincorporated Arapahoe County.
Mr . Goold said okay. This is where my confusion comes in .
Mayor Bradshaw explained the thing that is confusing is the post office addresses .
Council Member Yurchick asked Director Fonda if the system runs clear down to Park Meadows. Mr.
Fonda replied yes it docs . Mr . Yurchick said, so what I means is that it's not just a little system, it's a big
system.
Mr. Goold said I guess as long as you know that my main concern is that it be equitable in the future and
again. I have a concern for the people on fixed incomes, which is where I am going to be in 20 yean. I
guess I've made about as much stink as I can here, he said .
Mayor Bradshaw said no , you arc doing fine .
Council Member Garrett said let me reiterate. If you thinlc you would show up and we could get other
people to attend a presentation, we could set that up . Because, be said, wc had a very good presentation
and we came in with similar concerns, don 't think we didn't. I mean when you look at the rate increases
and you go, what'! And after the presentation, we went through all the numbers, we got comfortable that it
was fair to the citizens and we found out we would, actually, still be at the low end of the rates. I mean, it
took us a while to get there , just like it will take anyone. It seems like that may be a worthwhile codcavor,
he said, if you think it would help, for the three people here that made comments, as well as anyone else
that might be interested. lbat's a better forum to help go into the more specific questions that you have, he
~~use~~-~~the~and~~~u-~
Mr. Goold said if wc don't have the option of having Littleton paYin& for this ... disproportionate, to offset.
at least into the future, then, I guess I 'II be comfortable with it. He thanked Council for their time.
Mayor Bradshaw thanked Mr. Goold.
Mr. Anderson said, one final question. ls this going to be a new stand-alone facility or is it an addition to
what 's already existing'! Mayor Bradshaw replied that it's in addition to what is already tberc. Mr .
Anderson said all right. now what happens later down the road to the existing system that we have now?
What money tears that down and replaces it later on? Because. obviously, it's aged. Is that included in the
price that we 're looking at right now'?_
Dire ctor Fonda said we have done fairly extensive studies showing what we need to do to keep the plant
from deteriorating and we have mcludcd that in this package , there is a &ood ponion for that. Mr .
Anderson said demolition. Director Fonda said no , not demolition. All of the facilities, that we have there
now , are long-term facilities . Mr. Anderson asked if they will remain. Mr . Fonda answered yes, but we
have calculated what we need, like pumps wearing out and not bein& replaced. We are aoin& around
sys temaucally and repairing roofs , replacin& machinery, on a systematic basis . Pan of this is bein& done u
pan of this project and then when this project stops. we continue doin& that u a hi&h level of operation and
maintenance so the plant docs not deteriorate . Because, he explained. it is much more expenaive to fix II
after those factlities deteriorate .
Mr. Anderson said so the ex1stmg plant will be incorporated, as nu:b u pouible, LDlO tbe new facility .
~r. Fonda said tou11ly mcorporated, yes . We did a master plan m 1985 becauae,just what you spoke about
had been a maJor problem and at that pomt. we laid out the plant that would serve the entire dramqc basin.
t
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••• 1
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En1Iewood City Council
October 7, 2002
Page 14
When it is fully built out, he said, we added some cushion to allow for an increase of densities, if that
should occur. Because these are the facilities that you don 't want to have to build twice . They are
extremely expensive to build twice.
Mr. Anderson said, I just wanted 10 make sun: we were not looking at an additional fee later on down the
road to demolish what is existing now .
Mayor Bradshaw thanked Mr. Anderson .
Council Member Grazulis said I just have a comment that perhaps one thing that might help would be tours
of our facilities for the public . We could have them open, during this time, so they can actually see what
exists and what would be happening and perhaps where. Because, she said, I was quite impressed myself
when I went through our facilities. That is just a suggestion, a comment, she said.
Mr. Dounay said after all of this, I still have two questions . Now I understand that the reason for the
increased rates is to deal with regulatory requirements . I have no problem with that whatsoever. What I
don't understand, be said, what I haven't heard an answer to yet, is the justification for the City of
Englewood residents to pay for the increase, for the cost for increased capacity of the plant for people
outside the City. That's one thing . The other thing I haven't beard an answer to is justification in the rate
schedule for different types of residences, whether it be a mobile home, or a single family or an apartment,
because when your talking about a very small home for a residence type number, you have to know that,
that number would fit any one of those situations. So those are the two key questions I have outstanding at
this point, he said.
Mayor Bradshaw asked Mr . Fonda to address Mr. Dounay's questions.
Mr. Fonda said, regarding the second question, that basically we charge SUM) 111000 pl1ooa for winier
water sewage usage. The rate tables are only for odd exceptions. lfwe bad a trailer houlc tbat im't meter
or part of some odd historical conglomeration of pipes that we can't get a meter in. He explained that
we've had these tables, historically, to be able to addreu the odd situation. But basically, just about
everyone , except the flat rate water customers, are now charged simply on the winter water usap. On the
other question, which was, are our citizens, in fact, subsidizing the capacity addition. AJ. I indicaled earlier,
our share of the capacity addition is about S30 million and we have collected tap fees in advance tbal are
equal to nearly S20 million over the past years . 1 think the tap fees that are paid by new customen, u
opposed to Englewood citizens versus outside City citizens, is really old customen versus new. And I
think the tap fees were raised substantially, years ago, to have capacity additions paid Cor by new growth
and we are very close to doing that . The fees from the tap fees go to pay off bonds and that really makes up
the difference between the S30 million and the S20 million that's already there in cash. But, be DOied. we
ha ve collected these and that has been factored into the cash flows that figures the rates that we need. If we
didn ·1 ha ve the S20 nullion that we have collected from tap fees, the rate hikes would be substantially
higher ri ght now ... the ones that we are proposing.
Mayor Bradshaw thanked Mr . Fonda .
Bruce McDowell , 3250 South Elati Street, said I guess my question probably aocs to Mr . Gallaaer-I lbinlt
I heard lum say that next year, we need $800,000.00 to pay for our immediale use, or IODletbina to tbal
affect. And I guess my question 1s, is that $800,000 .00 for C\-erybody and wu there !bat nmcb growth tbis
year or did that mone y pay that bill this year or are we $800,000 .00 sbon next year?
~ayor Bradsha , said one dung I can say 1s the regulanons ban cbanaed and we have to go to a cWment
level o f treatment and that costs money.
• •
Eqlewood City CollllCU
October 7, 2002
Pace 15
Mr. McDowell said that hasn't been buih yet. ls that right? That's the $31 million? Mayor Bradshaw said
that's right. Mr. McDowell asked if that will happen next year.
City Manager Sears advised that that will happen in conjunction with the construction project
Council Member Garrett said Mr. McDowell is asking about the operating budaet shortfall, which requires
the rate increase today . That, I believe, is the question be is asking . Mr. McDowell said that is my
question.
Mayor Bradshaw ukcd if Mr. GaIJaaer would respond the Mr. McDowell'• question.
Mr. Gallager said that we looked at the co~ of revenue from existing rates and fees and we
coq,arcd that with projected cost in 2003, and this is before the treatment plant addition. This is jUlt the
cost of doing busincu right now. There is, be stated, a projected $800,000.00 shortfall in the ability of
existing rates and fees to meet those projected expenses.
Mayor Bradshaw ukcd if that amwered Mr. McDoweU '1 quation. It is the opentiDg COltl that have
changed, she said. Mr. McDoweU said okay.
Council Member Wolosyn said Ijuat Wllllled to eo back to Mr. Dounay's second point. Remember wben
be originally asked the question, that be said it appeared, in lookin1 at the tables, that in the area out of the
City of Englewood, that their rate was cheaper than our rate, their Oat rate. That their rate was smaller than
the citizen's flat rate.
Director Fonda said that is what I wa explainiaa about the collectioa syaem cost We cbup ewryone tbe
same unit cost for sewaae treatment. Tberc arc no flat rates outside the City. Tbey are all metered, bul we
would apply that flat rate table if, say, one of them bid a pcoblcm 1111a we couldn't fix. we mipl uae that u
the charge or if their meter didn't work or sometbin& lib tbaL I'd lib abolO addlaa-orthe ,_
we 're finding some discrepaoey in the income, be said. The 20% really is meded for 111111 nab projec1ed
coverage requimnents for our exisrina boadl. That -our opentias COits bave Ill be IO bip. Pin of
the problem is that the revenues tbal we were receivina from iDlerelt eumd oa our amy, lbll we bad
been bankiaa, has dropped drlmltically, u I dunk you're all aware. We wre DDIII probably iD 1111
ranae of 5% and oow we 're do-to I~% or 2%. That wa put of the IIIDIIII. P• llllt •YDII me bilra
for 20 ycan, inflation is finally catching up with UI, be said.
Mayor Bradshaw uked if there wa anyone else who wanted to addrea Coam:il oa tbil ~-There -
no one .
COUNCIL MEMBER GAllllTI MOVED, AND IT WAS SECONDED. TO CLOS& TIii: PUaLIC
HEARING TO GATHER PUBLIC INPUT ON COUNCIL 81LL NO. 45, AUTBORIZINC A
SEWER RA TE INCUAS!.
Ayes : Council Memben Nabbolz, Garrett, Wolosyn, Yurdiick. Onzulia.
Bradshaw
Nays : None
Absent: Cou111:il Member Moore
Mouon earned and the Public Hanna closed.
Mayor Bradshaw thanked everyone for~-I apprec ... 1t, 1111 uad.
AGENDA ITEM II (a) (Iv) WAS PULLU fllOM THI CONSENT AGENDA.
En&lewood City Council
October 7, 2002
Pa&e 16
COUNCIL MEMBER GARRETT MOVED, AND IT WAS SECONDED, TO APPROVE
CONSENT AGENDA ITEMS 10 (a) (I), (Ii) and (Ill), 10 (b) (I), (II) and (111), 10 (c) (I).
(a) Approval of Ordinances on First Reading
(i) COUNCIL BILL NO . 46 , INTRODUCED BY COUNCIL MEMBER
GARRE'IT
A BILL FOR AN ORDINANCE AUTHORIZING ACCEPTANCE OF A S9,S00.00 GRANT FROM THE
COLORADO DEPARTMENT OF LOCAL AFFAIRS (OOLA) FOR ENTERPRISE ZONE
MARKETING AND ADMINISTRATION .
(ii) COUNCIL BILL NO . 48, INTRODUCED BY COUNCIL MEMBER
GARRETI
A BILL FOR AN ORDINANCE APPROVING AN AGREEMENT WITH THE COLORADO
DEPARTMENT OF TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF SIDEWALKS ON
BELLEVIEW A VENUE IN THE CITY OF ENGLEWOOD, COLORADO.
(iii) COUNCIL BILL NO . 49 , INTRODUCED BY COUNCIL MEMBER
GARRE'IT
A BILL FOR AN ORDINANCE APPROVING AN AGREEMENT WITH THE COLORADO
DEPARTMENT OF TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF SIDEWALKS ON
SOUTH UNIVERSITY BOULEY ARD IN THE CITY OF ENGLEWOOD, COLORADO.
(b) Approval of Ordinances on Second Reading
(i) ORDINANCE NO . 44, SERIES OF 2002 (COUNCIL BILL NO. 38,
INTRODUCED BY COUNCIL MEMBER WOLOSYN)
AN ORDINANCE APPROVING THE PLANNED UNIT DEVELOPMENT (PUD) FOR THE SHOPS AT
HAMPDEN AND LOGAN PLANNED UNIT DEVELOPMENT, IN THE CITY OF ENGLEWOOD,
COLORADO .
(ii) ORDINANCE NO . 4S , SERIES OF 2002 (COUNCIL BILL NO. 42 ,
INTROD UC ED BY COUNCIL MEMBER GRAZULIS)
AN ORDINANC E AMENDING TITLE 7, CHAPTER 68 , SECTION 6; TITLE 11, CHAPTER 3,
SECT IO N 3 (B); AND TITLE 16,CHAPTER4 , SECTIONS 10, 12 ,AND 19;ANDCHAPTERB,OF
THE EN GLEWOOD MUN ICIP AL CODE 2000, PERTAINlNG TO PUBLIC SIDEWALK SALES OR
FARME R'S MAR.KET .
(iii) ORDINAN CE NO . 46 , SERIES OF 2002 (COUNCIL BILL NO . 47,
INTROD UCE D BY COUN CIL MEMBER WOLOSYN)
AN ORDfNA NC E EXTENDING THE SIX-MON1ll TEMPORARY SUSPENSION OR
MORATORJ UM ON THE ISSUANCE OF PERMITS FOR NEW SINGLE FAMILY A'ITACHED AND
MU LTI-FAMIL Y RESIDE NTIAL CONSTRUCTION , OR ANY HOUSING REQUIRING THE
SUBDI VISION OF PROPERTY , IN THE AREA LOCATED BETWEEN WEST EVANS AVENUE ON
THE NO RTH , WEST VASSAR A VE NU E ON THE SOUTH , SOUTH TEJON STREET ON THE EAST
AN D SOUTH ZUNl STREET ON THE WEST, FOR AN ADDmONAL SIX MONTHS .
Enclewood City Council
October 7, 2002
Pace 17
(c) Resolutions and Motions
(i) RESOLUTION NO. 90, SERIES OF 2002
A RESOLUTION APPL YING FOR FUNDING OF $200,000 FOR THE HOUSING REHABILITATION
PROJECT FROM THE COLORADO DIVISION OF HOUSING .
Vote results:
Motion carried.
Ayes :
Nays :
AbseDI:
Council Members Nabbolz, Garrett, Wolosyn, Yurchick, Gnzulis,
Bradshaw
None
Council Member Moore
• ••••
10 (a) (iv) A m:ommendation from the Pub and Recrealion Deputm9l to adopt
a bill for an ordinance approving an agreemem with a concessionaire to operate the Indoor Lamina Center
at the Englewood Golf Course was considered. Dim:tor Blaclt explained that this is a c:oaceaion
agreement, where we will lease out the Indoor Teaching Facility to a private vendor. Mr. Yurchick asked if
it is the computer golf thing. Mr. Black said that is correct.
Mayor Bradshaw thanked Director Black.
COUNCIL MEMBER YURCfflCK MOVED. AND IT WAS SECONDED. TO APPROVE
CONSENT AGENDA ITEM It (a) (Iv).
COUNCIL BILL NO . S3, INTRODUCED BY COUNCIL MEMBER YUJlCHICK
A BILL FOR AN ORDINANCE APPROVING THE LEASE AGREEMENT BETWEEN 11IE CITY OF
ENGLEWOOD , COLORADO, AND 1'NT TRAINING FOR GOLF" FOR THE LEASE AND
OPERA TlON OF THE ENGLEWOOD GOLF COURSE INDOOR TllAINING CENTER.
Vote results:
Ayes:
Nays :
Absent :
Motion carried.
11 . Rccular A&cnda
Council Members Nabbolz. Ganea. Wolmyn. Yurdiick, Gnmlis,
Bradshaw
None
Council Member Moore
(a) Approval of Ordinances on First Readina
(i) Scruor Planner Lanaon pmcnted a rcco-"tlOII from tbe C~
De, elopmcnt Dcpamncnt to adopt a bill for an ordinuce apprGVUII die Umvenity H-Pl.-d UDll
Development and she requested Council set a public bcanaa for November 4. 2002 IO ptber 111p111 ca tbe
Planned Unit Dcvelopmrnt. This 1s a rCZOIIIIII from ll-1 -A to Pl.-d U1111 Developmem by applicmt
Da\'ld D1Pane to develop 4 sm11lc-family locs that ue accessed off' ofSoudt Umveraty Boulevard. slit sud.
It 1s a . 8 acre parcel ID the northeast pan ofEnaJe,niod. buacally II Soudt Umvcnily and Eall DllnmDudi
A, enue llus property, I magbt add, slit sud. :also will have a lllbdaVUMm. TIie tubdm--. ..,__, 11
predicated on appro,al of the Plawd Urut Dcvclopmeal. smc, tbe P~ Um1 Develaplam aabhsbn
the zont dastnclS 1111d the rcqwiemmts oftbe cbstnc:a. We c•'t subdmde prap111y llllbl die damlrt
•
• •
Enpewood City Council
October 7, 2002
Pace 18
requirements are established, she explained, so that will come as a resolution, in conjunction with the PUD
if it's approved.
Mayor Bradshaw uked if this is the area just north of the church. Ms. Lanaon replied that is comet, it's
the vacant lot.
Mayor Bradshaw uked if there were any questions of Ms. Lanaon.
Council Meni>er Garrett said I saw the lot sizes. About what size house would p on a lot this size? Would
it probably be a two-story? Ms. Langon said a two-story. They are ukin& 10 slipdy exceed the beigbt
limit in the current R-1-A regulations, but that is the purpose of the Pl.JD ... 10 provide aome Oexibility in
standards.
Council Member Garrett asked what square footage are they looking at Ms. Langon explaiaed that square
footage is dependent on whether it is a single-family or sin&le story or two-story. What they are doin& ii
setting a building envelope, an area in which the house can be built. As far u square foolap, she said, they
are pn,bably lookiag at 2000 plus . They are Coin& ID be larpr homes, she ml, but apill, the Pl.JD ii DDt
stating that. Mr. Oanett said I undmland, but it gives us an idea of the type of development we are
look.mg at. Ms. Langon replied, iuJer homes, yes.
Mayor Bradshaw said those lots are coiq,anble to some of dlOle on Eat Dartmaudl Place. Ma. Luaon
said they are slightly smaller. Again. there ii the Ocxibility ... Became of die ablpe of the propeny .. .it
is a long llln'Ow propeny ... tbe only way it could be developed, cuneady, ii wida _ ....._fllmily home
or it could be subdivided, in which cue you would have quite a loaa propeny. Wlllt thcy are pnlllOIDII ii
to provide an access drive for the four boula. Mayor Bradsbaw llid a Clll-dHlc. Ma. UIIIIII nplild
that. s right.
Mayor Bradshaw ubd if there were any ucber quatiam. 11lme -1111111-
Mayor Bradshaw thanked Ms. Lanaon-
COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED, TO APl'llOVK AGENDA
ITEM 11 (a) (I) -COUNCIL 8D.L NO. 54 AND TO SET A PUBUC DARING POR NOVDDER
4, 2002 TO GATHER CITIZEN INPUT ON THI PLANNED UNIT DEVELOPMENT.
COUNCIL BILL NO . S4. INTRODUCED BY COUNCIL MEMBF ' "OLOSYN
A BILL FOR AN ORDINANCE APPROVING TIIE UNIVERSITY •• AES PLANNED UNIT
DEVELOPMENT (PUD) AT JOSS S0l.TI1f UNIVERSITY BOULEY ARD IN TIIE CITY OF
ENGLEWOOD . COLORADO .
Vote results:
Ayes:
Nays :
Abeem:
Motion carried.
Council Members Nabbolz, Gama, Wololyn, Yurdlick, Gnzulis,
Bradsbaw
None
COUDC11 Member~
(b ) Approval ofOrdinasfl OD 5'coad ltndilia
Thett wett no addibOllal 11et1111Ubmmed for approval ca__......_. (S. A,-la ._ 10. C-
Agenda.)
Eqlewood City Council
October 7, 2002
Pase 19
( c) Resolutions and Motions
( i) Housing Finance Speclalist Grimmett presented a recommendation Imm the
Community Development Depar1Dmlt ID ldopC ai-olulioa approvina a $200,000.00 Gnnt ID the Wealml
Arapahoe County Homeless Alliulce (W ACHA) for the Acquisition of 3301 South Grant Street. 1bia
request was made by the State of Colorado, she said. to assist them in completina !heir appronl of pant
funds that, unfonunately, were cut by 1be Governor in the IJudaet cua for tbia year. 1bele ftmds will be
replaced to the City by a separate pant that WU previously pallCd on Coaaenl Apnda. to apply to the
State for Housing Rehabilitation fillllll. So, she said, we ue going ID be takin& Housin& Reblb funds that
we would have used in 2003, provide 1be pant to 1be Western Arapahoe Coualy Homelns Allilnce and
then replace those funds with a separate application from 1be Stalle. So, Ma. Grimmett said, in eaence, it's
basically just a pus-lbroup type of pn,poaition. Ma. Orinmtt ltalled there ii a correction on the
resolution that Council should hive ieceived a copy oC Mayor Bradlbaw aid Council received 1be new
copy.
COUNCIL MEMBER WOLOSYN MOVED. AND IT WAS SECONDO, TO APPROVE AGENDA
ITEM 11 (c) (0 • RESOLtmON 91, SIRIES OF 2112.
RESOLUTION NO . 91, SERIES OF 2002
A RESOLUTION APPROVING THE USE OF COMMUNITY DEVELOPMENT BUXX GRANT
(CDBG) FUNDS FOR ACQUISmON BY WESTERN ARAPAHOE COUNTY HOMELESS
ALLIANCE'S HOUSE OF HOPE FAMILY RESOURCE CEl'fJ'El (W ATCHA) OF DIE BUIU>ING
LOCATED AT 3301 SOUTH GRANT STREET IN THE CITY OF ENGLEWOOD, C'OLOltADO.
Vote resulta:
Aya:
Nays:
Ableal:
Motion carried.
Ms . Grimmett thanked Council.
Couacil Madlen Nabllolz, Cilnelt, Wolalya, Ymdlick, a.-lil,
Badlblw
None
Council Member Mowe
Mayor Bradshaw dmlked Ma. Grimma for all ber pod WOik.
12 . Geaeral Dilcwuoa
(a) Mayor's Choice
(i) Mayor Bradshaw pve kudol ID 1tafffor a succ:eaftal IBIS fbe.up ... it'a .-.
City Manager Sears said it really is and Mike Flaheny really deNrVel a lmmlldoUI .-m nf c:ndit for
doing that, be really IS outstandin&.
Mayor Bradshaw aa,eed and offen:d her tbankJ to Assistant City Muiqer Flalilny.
(b) Council Members· Cbo1Ce
( i) Council Member Yun:luck said I forJOI IO do dlil • -IJullaet--., bul I
wanted to thank Frank Gryalewicz aad 1111 poup, bee_ I uked far -~ ...... •
answered a lot of my qunnoas. but that dada 't really play inlll 1111 dilc-. • clay.
Enalewood City Council
October 7, 2002
Paae20
City Manager Sean said yes , they did a really good job and I'll pas tbat on to tbem. They will appreciate
that Mr. Yun:biclt Kid I didn't realize the IIIIIDber ofboun tbat request would require 111d I do appreciate
iL
13 . City Muase,r'• Report
City Manager Sears did not have any matten to brina before Council
14. City Attol'lll)"1 Report
City Attorney Brotzman did not mve any 111111en to briq,blfin Coaaci1.
IS . Adja.._t
PLEASE PRINT
NAME
PUBLIC COMMENT ROSTER
AGENDA ITEM 7
DATE: October 21, 2002
I
UNSCHEDULED VISITORS MAY SPEAK
FOR A MAXIMUM OF FNE MINUTES
AQPREII
·•
• •
PROCLAMATION
WHEREAS, 2002 marks the 20m aruriversary of the establishment of the Medicare
Hospice Benefit, which has enabled more than four million American patients and families to
receive hospice's comprehensive array of services; and
WHEREAS, each year approximately 775,000 terminally ill patients and their families
rely on end-of-life care provided by approximately 3,200 hospice locations in communities
throughout the United States; and
WHEREAS, hospice offers a special way of caring for the terminally ill by enabling
them to live comfortably and peacefully in their final days; and
WHEREAS, hospice care relies on the combined knowledge, skills, and compassion of a
full team of professionals and volunteers. including physicians, nurses, nune aides, counselors,
social workers, therapists, and clergy, to help; and
WHEREAS, hospice care offers a uniquely effective and economical alternative for
many terminally ill people and supports and stm1gthens the entire community as a source of hope
and encouragement; and
WHEREAS, Hospice Month is an opportunity to enc:ourqe , honor, and support the
professionals, volunteers, and family caregivers who take on the cballenae of caring for patienis
at the end of life ; and
WHEREAS, there remains a great need to inaease the co~unity's awareness of the
benefits of hospice care and the vital services it offers our communities.
NOW, THEREFORE, I do hereby proclaim NOVEM8Ell 1N1 AS HOSPICE
MONTH in the City of Englewood.
Given under my hand and seal this 21" day o f Oc tober, 2002.
Be verl y J. Bradshaw, Mayor
'
., ..
• •
--·• •
• • .~
l I
\ L=---'
PROCLAMATIO~
WHEREAS. the terrorist attacks of September 11 , 200 I have changed life throughout the
Nation and robbed Americans of their sense of security; and
WHEREAS, the attacks have far-reaching implications for all cities and towns and their
first responders now on the front lines of hometown defense; and
WHEREAS, cities have met their many new hometown security challenges by updating
their emergency plans to meet multiple new threats. identifying and assessing their
vulnerabilities, and improving collaboration. communication and information sharing within their
regions and with state and federal governments; and
WHEREAS. cities cannot carry this new financial burden alone much longer and
continue to maintain other essential local services without raising local taxes or cutting services ;
and
WHEREAS. a recent National League of Cities survey shows that a majority of cities are
less able to meet their financial needs because of a fall-off in revenues due to the economic
downnun and the surge in spending for hometown security.
NOW. THEREFORE. the Englewood City Council hereby proclaims
October 22, 2002 as
Hometown Security Day
in the City of Englewoo<l. Colorado. and urges all citizens of Englewood to contact their
Congressmen to pass a homeland secunty bill in Congress to provide federal framework for a
unified and coordinated response to terronsm and to finalize immediately :!003 funding for
homeland secunty promised to cittes and towns for providing local law enforcement at the
natto n · s conunercial airports.
GIVEN under my hand and seal thts: 1" day ot'Octobcr. :!002 .
Be\'erl y J. Bradshaw. Mayor
8 b
•· •
BY AUTHORITY
COUNCIL BILL NO. 46
INTRODUCED BY COUNCIL
MEMBER GARRETT
~ AUTIIOIIZINO ACCIPl'ANCBOI A .... OIANT PW f
'!"lm'COLORADO DEPARTMENT OF LOCAL AFFAIRS (DOLA) FOR
IINJMmTINOAND M>MDlll'U,T.IOIL,
WHEREAS, in 1990 the City of Englewood applied to the Colorado Department of
Local Affairs and wu granted, Enterprise Zone status for a majority of the industrially
and commercially zoned property in the City of Englewood; and
WHEREAS, the South Broadway corridor and the Cinderella City site (now
Englewood CityCenter site) received Enterprise Zone designation effective July l,
1998; and
WHEREAS, the Department of Local Attain bas a competitive grant program for
Enterprise Zones, which provides marketing and administrative support; an d
WHEREAS, this is the seventh year in which the Community Development
Department of the City of En&lewood bas applied for and received such funding; and
WHEREAS, the Enterprise Zone is used in the City u a vehicle for busineu
retention; and
WHEREAS, by encourqina buaineuea to take advanta,e of Enterprise Zaac tu.
credits, 111 opportunity is created for businesses to mea,tben openaions duoup
reinvestment of these dollars back in their buaincu; and
WHEREAS, the Colorado Department of Local Affairs requires tbaa the City
provide matching funds to meet grant requirements; llid
WHEREAS, the Contract between lbc Colorado Department of Local Affairs and
the City of Englewood pledses $9,500.00 in local matching funds to meet this
obligation; and
WHEREAS, this Grant and the matching funds will be used for Enterprise Zone
marketina and administration in the City of Englewood;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS :
$ectjop I . The Contract between the Colorado Deputment of Local Affain,
Economic Development Commission and the City of Eqlewood for the acceplaDCC or
a $9 ,5 00 .00 Grant to be used for Enterpriae Zaac Martctma and Administnlioa is
anacbed hereto u Exhibit 1.
-1-
Section 2. The Contract between the Colorado Department of Local Affain,
Economic Development Commission for lbe acceptance of a $9,500.00 Grant is
hereby accepted and approved by the Englewood City Council and the Mayor is
authorized to execute and the City Clerk to attest and seal the Contract for and on
behalf of the City of Englewood.
Section 3. The City Manager and the Finance and Adminiltrative Services Director
are authorized to transfer matchina funds fh>m the General Fund Unreserved Fund
Balance to the Community Development Budget of the City of Englewood, Colorado.
Introduced, read in full, and passed OD tint reading on the 1• day of October, 2002 .
Published u a Bill for an Ordinance on the 11 th 111 day of October, 2002.
Read by title and passed on final readin1 OD the 21" day of October, 2002.
Published by title u Ordinance No . ___, Series of 2002, on the 2s•• day of
October, 2002.
ATTEST: BeverlyJ.Bndsbaw,Mayor
Loucrisbia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of lbe City of Eqlewood, Colorado, hereby
certify that the above and foregoin1 is a true copy or the Ordinance p111ec1 on 6nal
readin1 and published by title as Ordinance No. Series or 2002.
Loucriabia A. Ellis
-2-
EDC#fill.
CONTRACT
THIS Contract, made this __ day of , ~ by and between the State of Colorado
for the UH and benefit of the Colorado Office of Economic Development. Economic Development Commlllion
("E.D .C."), 1625 Broadway #1710, Denver, Colorado 80202, heralnafter l8fefflld to ea the State, and~
Englewood, 1000 Englewood parkway, Englewood, co so110 , hereinafter referred to 81 the Contractor.
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwlle
made available and a sufficient unencumbered balance thereof remalna available for payment In Fund No. _i&
Approp. Code ~ Org. Unit .lli!O.., Contract Encumb. No. E3EDC517 : and
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies; and
WHEREAS, the State desires to promote economic development in Colorado by asslatlng local
communities In expanding their economic base; and
WHEREAS, pursuant to 24-46-101 to 105, C .R .S . 1987, the Colorado Economic Development Fund
Is created, and Is to be administered by the Colorado Office of Economic Development In the Office of the
Governor; and
WHEREAS, applications for distributions from the Colorado Economic Development Fund have been
received by the Economic Development Commission; and
WHEREAS, the Economic Development Commission has reviewed and l'9COfflfflellded to the GcMrnar
that the project described In this ~tract be llnanced with a grant; and
WHEREAS, the Governor has reviewed the propoeecl expenditure of money from the Economic
Development Fund to finance the project described In this contract; and
WHEREAS, the Contractor is an eligible recipient of Colorado Economic De111lapment fundl;
NOW THEREFORE it is hereby agreed that:
1. Scope of Services . In consideration for the mon1e1 1o be l'9Clived from the Stala, the
Contractor shall do, perform, and carry out, In a satisfactory and proper manner, ea delelml11ed by the Slate,
all work elements 81 indicated in the "Sc;ope of Servlc:ee", Nt forth in the Attached Exhibit A. heralnafter
referred to as the "Project". Work performed prior to the execution of 1h11 Contract lhall not be conaldered part
of th is Project.
2 . ResponsibleAdminjstrator. The performance of the wYlc:N rwqulred '*-nlerlhall be ll'IClel'
the direct supefVision of the employee or agent of Contractor ldenlilled In the attached Exhibit A., who la hereby
designated as the administrator-in-charge of this Project. At any lime the adml11lalrator~ la not
assigned to this Project, all work shall be suspended untl the Conlraclor ...ic,. a mutually w: Cll]fable
replacement adminislrator-i!H:harge and the State l1ICeives notification of Midi replammenl aulg11ma11t.
a. nme of Pt,fprmance. This Contract lhall bacoma affec:tiva upon proper axac:u11on of thla
Contract. The Projacl contemplated hanlin shall commaiice • IOOf'I • pradlcabla lftlr the axea,tian al ltlil
Contract and shall be undertaken and peiformad In the NQUanCa Mt forth In the "Time of Parfonnaioa" In the
attached Exhibit A. No Economic 0..alopmanl Commlulon Funds providad ll'IClel' thla connct w11 be
expended prior lo the full execution of thla contract. The Contractor agrNa that llma la of the ...a In the
Page 1 of 7 Pages
• •
performance of its obligations under this Contract, and that completion of the Project shall occur no later than
the termination date set forth in the "Time of Performance.•
4 . Compenytion and Method of payment. The State agrees to pay to the Contractor, In
consideration for the work and services to be performed, a total amount not to exceed NINE THOUSAND FM;
HUNDRED AND N0/100 DOLLARS CS9.50Ql. The method and time of payment shall be made In accordance
with the "Payment Schedule" set forth In Exhibit A .
5. Accounting. At all times from the effective date of this Contract until completion of this Project.
the Contractor shall maintain properly segregated books of State funds, matching funds, and other funds
associated with this Project. All receipts and expendltunta associated with said Project shall be documented
In a detailed and specific manner, and shall ac:cord with the "Budget" set forth In Exhibit A. Contractor may
adjust budgeted expenditure amounts up to ten percent (10%) within said Budget without approval of the State.
Adjustments of budget expenditure amounts In excess of ten percent (10%) must be authorized by the State
in an amendment to this Contract properly executed and approved pursuant to the State Fiscal Rules. In no
event shall the State's total consideration exceed the amount shown in Paragraph 5 above.
a . Unless otherwise provided In this Contract, if Exhibit A provides for more than one payment
by the State, the initial payment set forth in the Payment Schedule shall be made as soon as
practicable after proper execution of this Contract. The Contractor shall initiate all subsequent
payment requests by submitting documented proof of proper expenditure of State funds thus
far received to a contract monitor designated by the State.
b. The Contractor shall request the flllll payment, which la the amount withheld by the State until
the Project is complete, for the Project by submitting to the contract monitor a detailed cost
accounting of all State funds received and expended towards completion of the Project. Upon
determining to its satisfaction that all funds received by the Contractor have been property
spent towards accomplishment of the Project, the State shall promptly make final payment
to the Contractor.
c. Within ninety (90) days of completion of the Project, the Contractor shall submit to the
contract monitor a detailed cost accounting of expenditures of the final payment received from
the State. Any State funds not expended In connection with the Project shall be remitted to
the State at that time.
6. &!sfil. The State or its authorized representative shall have the right to inlpect, examine, and
audit Contractor's records, books and accounts, including the right to hint an Independent Certified Public
Accountant of the State's choosing and at the State's expense to do so. Such dl8Cl'9llonary audit may be ,
called for at any time and for any reason from the effective date of this Contract until five (5) years aftar the data
final payment for this Project is received by the Contractor, provided that the audit ii perfonned at a time
convenient to the Contractor and during regular business hours. Whether or not the State calla for a
discretionary audit as provided for in this paragraph, if the Project is accompllshed within a single flacal year
of the Contractor, the Contractor shall, at the conclusion of the Project. and In addition to any other repo,ta
required, submit a report and auditor's statement of the Project account to the Economic O..alopment
Commission. Such report shall be prepared in conjunction with Contractor's regul.-yearty audit, and must be
submitted within six (6) months after the close of the then cumtnt Contractor's fllcal year.
7 . personnel. The Contractor represents that he has, or wil l8Qn at hia own expenae, unleu
otherwise stated in Exhibit A. all personnel, as employees of the Contrador, neceawy lo perform the work
and services ,-quired to be pe.1ormed by the Contractor under this Contrecl Al cl the servlc:a reqund
hereunder wiU be performed by the Contractor or unc. his supervillon, and al pel'IOl ,nel engaged In the work
shall be fully qualified and shall be authori"'ed under State n local law to perform such servlc:a.
Page2of7Pagea
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a. Independent eonttactor RflationahiQ.
THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNQERASAN fNQEPENDENJCQNTRACTOR
AND NOT AS AN EMPLOYEE. NEIJHER THE CONTRACTOR NOR ANYAGENI OR EMPLQYEE Of THE
CONTRACTOR SHALL BE OR SHALL BE DEEMED JO BE AN AGENT OR EIIPLQYU Of THE UATE,
CONTRACTOR SHALL PAY WHEN QUE ALL 8EQUIRED EMPLQYMl!NTJAXESAND INCOME JAX AND
LOCAL HEAD IM QN ANY IIQNEYS PAID PURSUANT JO TH,S CONTRACT. CONTRACTOR
ACKNOWLEQGESTHAJTHECQNTRACTORANDITS EMPLOVEESARE NOT ENTITLED JO UNEMPLQY·
MENJ INSURANCE BENEFITS UNLESS THE CONTRACTOR OR A THIRQ PARTY PROVIDES SUCH
CQYERAGEANDTHAJTHE STATE DOES NQTPAY FOR OR OTHERWISE PRQYIQESUCH CQYERAGE,
CONTRACTOR SHALL HAYE NO AUTHORIZATION, EXPRESS OR INPI PP, JO MID THE UAJE I9
ANY AQREEMCNJS, UABUTY, OR UNDERSTANDING EXCEPT AS QPBEHLY BET FORTH HEREIN.
CONTRACTOR SHALL PRQYH>E ANO KEEP IN FORCE WORKER'S COIIPENMTIQN (AND SHQW
PRQOFOfSUCHNIURANCE)ANDUNEIIPLQYIIENJCQMPENIADQNlftlVRANCE INTHEAIIQUNTI
REQUltED BY LAW, AND SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR,
ITS EIIPLQYEES AND AGEND,
9.
10.
11 .
Tarmjnation of Contract tor Conyenience ot Either party. Either the State or the Contractor may
lem*1ate lhia Contract at any lime the party determines that the purpose of the Contract would no
longer be served by completion of the Project. The party desiring to tenninate the Contract shall effect
IUCh termination by giving written notice of termination to the other party and specifying the effective
date thereof, at least thirty (30) days prior th«eto. In r,at event, aH llniahed or unfinished documents
and other materials shall, at the option of the State, t>t,_..,me its property. Contractor shall repay funds
advanced and not expended In accordance with the tenns of this contract. Contractor shall not be
relieved of any obligations to repay funds advanced as a loan, notwithstanding any termination of the
contract for convenience.
Termination ot Contract for Cause: Repayment ot Advar)Cld Eundf
a. If, through any cause, the Contractor shall fail to fulftl In • timely and proper manrs Its
obligations under Ihle Conlract. or If the Contraclor shall violate any ol the covenants,
agrwnents, or stlpulallons ol this Contract. the Stale shall lha9'ipan have the right to
terminate thia Contract for cause by giving written notice to the Contractor ol such tanrinallon
Md specifying the effective date thereof. at least five (5) days befor9 the effective data of IUCh
termination. In lhat event, Ill finished or unflniahed documents. data, sludies, IIIMIYS,
drawings, maps, models, photognlphs, media c:onnc:ts and reportaoroltsmalerlal prepar9d
by the Contractor under this Contract shall, at the option ol the Stale, become Its property;
and the Contractor shall be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents and other materlala. ·
b . Notwithstanding the above, the Contractor shall not be ,...._ ol llablllty to the S:.ata for any
damages sustained by the State by virtue of any breach of the Contract by the Contractor, and
the State may withhold any payment to the Contractor for the purpoN ol NliDff until such lime
as the exact amount of damages due to the State from the Conlrlletor Is cletermi led .
c. If funds have been advanced to the Contractor, Contractor shall 19PBY such funda to the extent
they are not expended in accordance with the terms ol this canlracl II the time ol llminallon.
~-The State may, from time to time, requn changes in the 1CC1P9 ol NMCN ol the Connet
to be perfonned hereunder. However, this Contract Is intended • the complea lntegrallan ol al
understandings t>ei-n the parties at this time, and no prior or c:onlamparaneau addlllan, dalallan,
or other amendment hentto, including any ~ or decruM in the amount ol monlea to be paid to
the Contractor, shall have any force or effect whlllaoellel' unlaaa anlboclled In • wrtnan canlracl
amendment incorporating such changes executed and approved punua,t to 11'8 sa. .. Fiscal Rulea.
Notwithstanding this provision, changes in the lime ol perlonwa may be agrNd to by .... If 10
provided for in Exhibit A, end contractor may make adjustnwlla ol leu then 10 pen:ienl In budget Ina
items as provided for in psagraph 5 ol this Contract.
Page 3 of 7 Pages
12. Bm!21:J1. At least two (2) copies of all reports prepared as a l'8tlUlt of the Project wiU be submitted to
the Economic Development Commission within two (2) weeks of complelion of such reports.
13. conn1ct ot Interest.
a . No employee of the Contractor shall perform or provide part-time services for compensation,
monetary or otherwise, to a consultant or consultant finn that has been retained by the
Contractor under the authority of this Contract.
b.
C.
The Contractor agrees that no person at any lime exercising any function or responslbllity, In
connection with the elements of this project that .. financed with State funds, on behalf of
the Contractor shall have or acquire any personal financlal or ecoi lOfflic lni.est, direct or
Indirect, which will be materially affected by this Conlnlct, except to the extent that he may
receive compensation for his performance pursuant to this Contract.
A personal financial or economic interest includes, but is not limited to :
i . any business entity In which the person has a direct or lndlnlct monetary interest;
ii . any real property in which the person has a direct or Indirect monetary interest;
Iii . any source of income, loans, or gifts received by or promlaed to the person within
twelve ( 12) months prior to the execution data cl this Contract:
Iv . any business entity in which the person is a director, officer, general or limited partner,
trustee, employee, or holds any position of ma,agernenl
For purposes of this subsection, indirect investment or Interest means any investment or
interest owned by the spouse, parent, brother, sister, son, daughter, father-in-law,
mother-in-law, brother-in-law, sister-in-law, son-in-law, or daughter-in-law of the person by an
agent on his/her behalf, by a general, limited, or llilent partner of the person, by any business
entity controlled by said person, or by a truat in which hefshe has IUbstantlal inl8nlal A
business entity is controlled by a person If that person, hlllts agent. or a relallwt as dellned
above possesses more than fifty percent (!50%) ol the ownel'lhlp inlerNt. Said peraon has
a substantial economic Interest in a truat when lhe person or an ~ r9lallve has a
present or future interest worth more than One Tholaand Dallara (S1 ,000.00).
d . In the event a conflict of interest, as deealbed In this Paragraph 13, cannot be avoided wlthoul
frustrating the purposes of this Conlnlct, the person lnwlved In IUCh. conllct of inlarNt ...
submit to the Contractor and the State a rua dlldolure 11a1M1en1 N111rig b1h the detalla of
such conflict of Interest In c:aees of extrwne and unecc:eptable conlllda of interNt, as
determined by the State, the State resetVes the right to tarminale the Contracl for ca,ae, as
provided in Paragraph 10 above. Failure to file a dilclolure statement reqund by this
Paragraph 13 shall constitute grounds for termination of this Contract for C1111N by the State .
14. Compliance wjth Applicable Laws . At all times during lhe perfOl'fflWIClt of this Conlnlct, the Contractor
shall strictly adhere to au applicable federal and State laws that have been or may hereafter be es-
tablished.
15. Subcontracts. Copies or any and al subcontracts entered Into by the Contractor to accomplilh this
Project will be submitted to the Economic De\.elopment Commission upon request by the State. Any
and all contracts entered into by the Contractor INIII comply with al applicable r.deral and Colorado
state laws and shall be governed by the laws of the State cl Colorado nolwithalandlng provillona
therein to the contrary.
16. Severability. To the extent that this Contract may be executed and pe,fam•ice of the obllgllliolia of
the parties may be accomplished within the Intent of the Conlnlct, the terma of Ilia Connel ..
severable, and should any term or provi8ion her9Clf be declar9d invalid or become ii~ for any
reason , such Invalidity or failure lhall nol affect the validity of any alw wm or prvviliarl ..,_, The
waiver of any breach of a term hereof lhall nol be conatrued • walwr of any alw llrm.
Page 4 of 7 PlgN
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17. Binding on &fS'&Ml'l'I. Except as herein otherwlae provided, this agrwnent lhall inure to the benefit
of and be binding upon the parties, or a,y IIUbconlraclors l'Nnto, and their l9ll)IICliY9 II ic:ceaor'I and
8Nig1Js.
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18. Ayjgnmenl Neittw party, nor any subconlractonl henlto, may asaign Ila rlghla or dutlea under this
Contract without the prior written COllllellt of the other party.
19. Urnltatipn tp Particul• Funds. Toe parties hereto exprea1y recognize that the Contrac:tar 1a to be
paid, relrnburNd, or olhelwlN c:ompenutad wllh funds pn,wlded lo lie Stale for the purpoee al
contracllng tor the WYtces provided a herein, and lhenlror9, e. Contraclor upi...iy undelllam
and agrNS lhat all Ila rights, demandl and c:lalml to c:ompenaatlon ar1ling under this Contract ..
conllngent upon' receipt of such funds by the State. In the eYMt that IUCh funds c, any part lheNof
.. not received by the State, the State may lmmedlately '*"'*'8le this Conlract.
20. Mloqtty 8yllDnl Enf«Rrtlt erMRllkJD. It Is the policy of the Stala of Colorado that mklorlly
business• iterprtw lhall have the maximum pracllcable opportunity lo per1lc:lpa In the peifannaa
of ita COllllructlon i,ant cantracta. The Contraclor 8gl'tlN to 1a Ila bNt efforts lo carry out 1111 pallcy
to the fullNl extent pracllcable and c:allillelll wllh lie efflclent perbmaa of 1111 Conlract. Aa UNd
In this Contract. the term •mmority bullnela enlelprile" nws a bullMla. at !Nit 50 percent (50%)
of which la owned by minority group members or, In the cae of publlcly owned bulineaN, at !Nit
51 percent (51%) of the stock of which la owned by ninority group membera. Fe, the purpoNI of this
definition, minority group members .. Negroa or Black Americana, SpanlltHpeaklng Americana,
Aalan Americana, American Indiana, Amelican Ellclmol and American Aleuts . The Conlractar may
rely on written repl'9l8l1tatio by blddera, c:alllactora. and IUbcontractcn regarding their atalUI •
minority enterprises and need not conduct en Independent iwllgallon.
21 . Parties' Reflljonahip . Except with Allp8Cl to Ila fiduciary obllgaliolia to the Stala l8l forth In Exhibit
A, the Contractar lhall not be deemed en ernployN « agent of the Stale. No agent OI ~ of
Contractor lhall be or etlllll be deemed lo be an ernployN or agent of lie Stale, oe. ._.. for
IUP()NI of compliance with the llduclary abllgallalia to the Stale In Exhibit A. Contraclar .. be
IOlely and enllnlly reepa1181bl• far Ila acla and the acla of Ila agen1a. ~ and 1ubca111raca1
during the peiforma IClt of 1h11 canlract.
Pege5af7,....
SPECIAL PROVISIONS
lfnr tJ,e Qnfv .. irh lnttr;CovsrnlDIBIII CopJDCUl
1. CONTROLLER'S APPROVAL CRS 24-30-202 (1)
This contract shall not be deemed valid unbl it has been approved by the Controller of the State of Colorado or such
assistant as he may desig~ate.
2. FUND AVAILABILITY. CRS 24-30-202 (5.5)
Finanaal obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for tl'lat
purpose being appropriated, budgeted. and otherwise made available.
3. INDEMNIFICATION.
1 To the extent allowed by law,the
Indemnity. 'M contractor shall indemnify. save. and hold harmlesa the State against any and all claims. damages.
llabdity and court awards induding costs, expenses, and aam,ney fees incurred aa a rNUlt of any ad or omiuion
by the Contractor. or its employNs. agents, subcontractors, or auign .. pursuant to the terms of this conll'aet
No term or condition of this contract shall be construed or interpreted as a waiver, express or implied. of any of the
immunities, rights. benefits. protec:tJon, or other provisions for the parties. of tl'le Colorado Governmental Immunity
Act. CRS 24-10-101 et seq. or the Federal Tort Claims Act. 28 U.S.C. 2871 et seq. as applicable, as now or
hereafter amended.
"-INDEPENDENT CONTRACTOR. 4 CCR 801·2
THE CONTRACOR SHALL PERFORM ITS OUT1ES HEREUNOER AS AN INDEPC..HOINT CO~ ANO NOT AS AN EM'I.OYE!.
NEITHER TME CONTRACTOR NOR ANY AGENT OR EM'I.OYe OF THE CONTRACTOR SHAU. 9E OR SHALL Ill! ~ TO IE AN
AGENT OR EMPI.OYEE OF THE STATE. CONTRACTOR SHAU. PAY 'M491 OU! ALL RaQUIREO a.l.OVMENT TAXl!S ANO INCOMI!
TAX AND LOCAL HEAD r.u ON ANY MONIES PAIO av THE ST A Te i"URSUAHT TO THIS CONTRACT. CONTRACTOR ACl<NOWL!DGES
TMAT THE CONTRACTOR ANO ITS EMPLOYEES ARI! NOT ENT1T\.!D re UNIMPI.OYMINT INSURNCI! l8ll!l'ITS UNL.!SS THE
-CONTRACTOR OR TMIRO PARTY PAOVIO!S SUCH COVERAGE ANO TMAT THE STATE OOU NOT 1'AY FOIi OR OTI1IRWISII PROIIICI!
SUCH COVERAGE . C.JNTRACTOR SHALL HAVE NO AUTHORIZATION, ElCPl'ISS OR IM'Ul!D, TO llNO THE STATE T'O /IM'f
AGAEEMl!NTS , UMIIUTY , OR UNOERSTANOING E<C!PT AS EXPl'l!SSL Y Ki FORTH HeRl!JN, CONTRACTOR SHALL~ AND
KEEP IN FORC! WORKERS ' COMPENSATION (ANO PROVlOE PROO!' 0,, SUCH 1NSURANCa WHl!N Rl!QUl!STED 11V n.taSTATE) AND
UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS RECUIREO 11V LAW, ANO SHAU. 91! SOI.ELY Rl!Sl'ONSIIU l'OR
TME .i.CTS OF THE CONTRACTOR, ITS EMPI.OYEES .i.NO AGENTS .
5. NON-OISCRIMINA TION .
The contrac:or 3grees to comply with tne letter and lhe SQIIII of all applicable state and federal laws respec:ing
discnm1nauon and unfair emptoyment pracnces.
8. CHOICE OF LAW.
The laws o f the State of Colorado and rules 31'1d regulalions iuued ;,ursuant thereto shall be aoplied in the
interpretation . execuuon . and .tnforcement of !his contrac::. Any ptOY19IOl'I of this contraet. wnedler or not
incoroorated herein !>y reference, which prov1du for artlilratlon by any extra-judicial body or ;>erlCl'I or which is
otheiw,se 1n conflic: w,lh said laws. rules. and regulaaons sl'lall be conSlderec nuU and VOid . Nothing contained in
any provision inco~orated heretn by reference which pwports to negate this rx MY other sc,ec:illl prav1alOl'I in whole
or ,n part shall be valid or enforceacle or available in any ac:ion at law whether by 'llflY of camQlant. defense. rx
olh81W1S8 . Any provision rendered null and void by the oc,e,adon of this provillOn WIii not invalidate the 1emai11d•
of this contract to the .txtent that the contract is capable ol uec:ulion .
At au ti mes c• 1nng the perlormance of t111s contract. tl'le Contrac:!Or shall stndly adhete to an applicable federlll and
stale laws. ru les . anc regulations !hat have been or may tweafter be Ntablianed.
7. EMPl.OYEE FINANCIAL INTEREST. CRS 24-11-201 & CRS 24-50-507
The s1 gnatones 3ver that to thetr knowledge . no employN ol Ole Slate al Colorado ha MY personal or IMMflaal
interest wh atsoever ,n the fff'V1Ce .:,r ;>roperty descnbed herWI .
P;ige ....L. of _7_ pa,.an
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SPECIAL PROVISIONS
THE PARTIES HERETO HAYE QECUJEP THIS CONTRACT
CONTRACTOR: STATE OF COLORADO:
BuOWJNs
GOVERNOR
CITY OF ENGLEWOOD
By--=--.----: ....... -.--.,.,..-------Dlnldor, F. Robert Lee
~ Nuii&rorFEIN 0111ce ot Ec;onom1c PIYIIPPJw,t
By_...,,,__,,.,..,....,,,..... _______ _
Evan Metcalf
CORPORATIONS:
(A oorpara1e -or allNlallali II l9qUinld.)
Attat(Seal)By
(Corpcna Seo.-y or"""Eqim,....,.-,--,-or'""''t""iiiiiiR:li,it:o...,,,.ir,oi"""""'""c:iiiii..,,.,i.---
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONJBOl I EB
CRS 24 30-202 ,...._ that the._ Conlroller IPP""M 1111 ..... CONrac.tl. Tllla --la nat wlld 1111111
the Slate Conlroller, or such mlatant • he may delepll, ha algned It. The ccnnalar la nat......_.lO
begin ~ until the conlnlct la algned and dalad below. • perfom•ice lleglna prior ID the dlll9
below, the State of Colorado may not be obllgatad to pay for the ;ooda andlor NrVloea pnwldld.
STATE CONTROLLER:
By _________ _
TentW o.. ___________ _
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
EDC#517
ExHIIIIT A
Colorado Economic Development Commission
SCOPE OF SERVICES
1. Proltct Pucrtptfon and BnYIClffltotl
The Project conaiats of providing the Contractor with malchlng funda for the promotion of ec:onomlc
development in the Arapahoe County EnterpriM Zone na. Th8le funda lhall be uaed for the purposes
of promotional activities that wiU market and advertlle the edvantagea of locating a bullnesl in the
contractor's enterprise zone aru, create a positive identity for the enterprise zone .,.., encourage
retention and expansion of existing buaineaws, promote redevelopment, expend the region's touri8m
industry, attract new buaineuea, and generally enhance the economic growth of the enterprlae zone
area. Such activities shall Include the preparation, production, end/or dlatrtbutlon of martcet research.
printed materials, direct mall campaigns, print media advertising, trade show promollona, apeclal events,
direct business prospect visitation, and other cloeely rwlated actiYlllell. No men than 25 percent of
these funds may be uaed to pay for contractor's adminlatratlve or staff COits.
Contractor may aUocate funds to one or more aubc:ontractora Involved in promotion and economic
development activities in the enterprise zone. Contractor shall be reaponaible for enaurtng and
documenting the expenditure of the required local matching funds by Contractor or by its
subc:ontrac:tons.
The contribution from the Economic Development Fund under this Contract shall not exceed the amount
of local matching funds expanded on this project or NINE THOUSAND ENE HUNDRED dalarJ (U,!IQ01,
whichever la leas. All project coats in exc:eea of this amount wll be the ntaponlibllty of the Conlrac:tor.
Contractor ahan match E.D.C . funds used on this proJect with at least• dolla"..for-doll.-cash maldl from
local sources. Local expenditures on ente,priae zone marketing proJecta Incurred prior to the el'f9c:llve
data of this project but aubaequent to January 1, 2002, may be counted toward the matching fundl
requirement, provided that auc:h expenditures have not been used to meet other state c:ontrac:tual
matching fund requirements.
The performance of the aervlc:ea required hereunder lhal ba under the dnc:t aupen,illon of Jam].
Hollingsworth. an employee or agent of Contractor, who la hereby dealgnaled • the admini-
strator-in-charge of this Project.
2 . ,Ilmt ot emomwoc•
The Project shall commence upon execution of this Contract . The Contract will expire on Juot 30,
~. except that the Contract may be extended a maximum of 12 montha albjec:t to the mutual
agreement of the State and the Contractor . A request for extanalon by the ConlraCllor shall be
submitted to the State at least 30 days prior to the expiration of the Contract with a ful juatiflc:allon for
the extension request.
EOC # 517 -Exhibit A
Paga 1 ot 2 Pages
3. IY:mlll
REVENUE
E.D.C. Funds $9,500
Local Funds 9,500
TOTAL: $19,000
4. PIY!Dlfll SclJtduft
EXPENQCTYRES
Market Relearch, Publlcallol•. Adwrtllllig,
Special Events, a'ld Direct Martcetlng for lhe
Arapahoe County EnlerprtN Zone Program
Zone Admil liltrallon
TOTAL:
$14,250
4,750
$19,000
I. $3,000 lnltlal payment to be paid upon request by lhe c:antrac:tDr fallowlng lhe execution of Illa
contract.
II . 5,500 Interim payments to be paid upon request a'ld lhe IUbmlNlon of proper documentllllon
of expenditures of E.D.C. and local funds and wortc progrwa.
Ill. 1,000 Final payment to be made upon l8tlafattoly carnplellan of lhe Prqect. The Contraclor
will submit a final flnancial and narrative report docunw,tlng lhe experdlln of al
E.D .C. funds for which payment haa been requeeted a,d of ffllllct*'9 local funds .
$9,500 TOTAL
Requests for payment wlR be initiated by lhe Con1rador In accontauce wll'l lhe provillolis of Paagraph
6 or the ma1n body or this contract.
s. Mool1PdDA
Colorado Economic Development Commluion 1111ft wll monllor Ihle PToject on an ~ bella.
a. Rtportina Sc;htdult
The Contractor will submit an interim financial and ll8ffllllve report proparty documenllng al ...,...._
of E.D.C. funds at the time Interim payments .. raqueeted. The Contraclor wa lUbrnlt • tlnal tlnancial
status report property documenting all expendlturN of E.D.C. funds at lhe time lhe tlnal payment la
requested , In accordance with the payment schedule .
EDC t 517 • Exhibit A
Page 2 of 2 Pagee
BY AUTHORITY
COUNCU.. BW. NO. 48
INTRODUCED BY COUNCIL
MEMBER GARRETI'
WHEllEAS, the area on West Belleview Ave. between Federal and Lowell are
identified in the City's "Sidewalk Missina Links"; and
WHEREAS, installation of sidewalks at this location is desirable for the safety
and convenience of pedestrians; and
WHEREAS, City Council applied to Denver Rqional Council of Govemmenll
(DRCOO) to include this project in the Transportation Improvement Prosram (TIP)/
and
WHEREAS, DRCOO agreed to include the projects for fundina in 2003 and
WHEllEAS, the Federal share for this project is SI 12,000 and the City of
Englewood's share would be $80,000.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF TIIE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Sec;tiop I. The City Council for tbe City of Eqlewoocl, Colorado, hereby appn>VC1
the Transportation Enbanc:ement Contract between The Colorado Department of
Transportation and the City of Englewood, State of Colorado, a copy of wbich is
attached hereto and incorporated herein by reference.
Section 2. The Mayor is authorized to sip and the City Clerk to attest the
Transportation Enhancement Contract for and on behalf of the City of Enaiewoocl,
Colorado.
Introduced, read in full and passed on first readina OD the 1• day of October, 2002.
Published as a Bill for an Ordinance OD the l llh day of October, 2002.
Read by title and passed OD final readina OD the 21• day ofOctoberr, 2002.
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Published by title as Ordinance No . _, Series of 2002, on the 25° day of
October, 2002 .
Beverly J. Bndsbaw, Mayor
ATTEST :
Loucrisbia A. Ellis, City Clerk
I, Loucrisbia A. Ellia, City Clerk of lbe City of Eqlewood, Colondo, hereby certify
that the above and fore,oina is a true copy of the Ordinance passed on final readiq and
published by title as Ordinance No . _, Series of 2002.
Loucrilbia A. Ellia
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•
(FMLA WRKENH)
STE M39S-OOS (12745)
REGION 6/(NSO)
Rev 2/00
02HA600081
CMS ID 02-224
TRANSPORTATION ENHANCEMENT CONTRACT
THIS CONTRACT, made this __ day of 20_ by and between the
State of Colorado for the use and benefit of THE COLORADO DEPARTMENT OF
TRANSPORTATION, hereinafter referred to as the State or COOT, and the CITY OF
ENGLEWOOD, STATE of COLORADO, 1000 Englewood Parkway, Englewood, CO 80110,
FEIN: 846000583, hereinafter referred to as the Local Agency, or the contractor.
FACTUAL RECITALS .
1. Authority exists in the law and funds have been budgeted, appropriated and otherwise
made available and a sufficient unencumbered balance thereof remains available for payment of
project and Local Agency costs in Fund Number 400, Appropriation Code 010, Orpnization
Number 9991, Program 2000, Functions 3020 & 330!, Object 2312 1 P, Phases D & C,
Reporting Category 6240, Contract Encumbrance Number 1274S, (Contract Encumbrance
Amount for 3020: $20,000.00; for 3301: $120,000.00 for a total encumbrance of: $140,000.00).
2. Required approval, clearance and coordination have been ICCOlllpliabed fiom md with
appropriate agencies.
3 . Pursuant to Title I, Subtitle A. Section 1108 of the Transportation Equity Act for the 21st
Century ofl998 (TEA-21) and to applicable provisions ofTitle 23 of the United States Code md
implementing regulations at Title 23 of the Code of Federal Regulations, u may be amended.
(collectively referred to hereinafter as "the federal provisions;, certain Federal funds have been
and will in the future be, allocated for highway projects requested by Local Agencies md eliaible
under the Surface Transportation Program that has been propoaed by the State and approved by
the Federal Highway Administration (FHW A), hereinafter referred to u the program .
.J.
4. Pursuant to§ 1007(a) ofTEA-21, at 23 U.S.C. § 133(d)(2), certain Surface
Transportation Project funds are made available only for eligible "Transportation Enhancement
Activities", as defined in§ 23 U.S.C. § lOl(a), and this contract provides for the performance by
the Local Agency of a project for an eligible Transportation Enhancement Activity.
S. Pursuant to § 43-1-223, C.R.S. and to applicable portions of the federal provisions, the
State is responsible for the general administration and supervision of performance of projects in
the program. including the administration of federal funds for a program project performed by a
local agency under a contract with the State.
6. The Local Ajency bas requested that a certain local highway project be funded u part of
the program as a Transportation Enhancement Activity, and the Local Aa=cY Repn,smts that the
project is an eligible Transportation Enhancement Activity as defined in 23 U.S.C. § lOl(a), and
by the date of execution of this contract the Local Agency (and/or the State) bas completed and
submitted a preliminary version of COOT fonn #463 describing the general na111re of that project
work. The Local Agency understands that, before the project work is actually ltUted, the
description of the project work in that COOT fonn #463 will likely be revised u a result of
design changes made by COOT, in conjunction and coordination with the Local Agea,;y, in its
internal review process. The Local Agency desires to agree to perform the project wort u
described in the Form #463, as it may be revised in that Process.
7. Federal-aid funds have been made available for project STE M39S-OOS for delip and
construction of sidewalk, handicap ramp, relocation of sipap. traffic lipals, 111d curb cut
reconstruction on the west side of Belleview Avenue, from Federal Boulevard to Lowell
Boulevard in Englewood, Colorado, u more specifically desc:nl,ecl in Exlul,it A (the Form #463
and/or a "Scope of Work") and hereinafter referred to as "the project" or "the WOik".
8. The matching ratio for this federal-aid project is 80% federal-aid ftmda to 20-~ Local
Agency funds, it being understood that such ratio applies only to such coa11 • are elip"ble mr
federal participation. it being further understood that all non-participatina com sblll be borne by
the Local Agency at 100%.
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9. The Local Agency desires to comply with the federal provisions and other applicable
requirements, including the State's general administration and supervision of the project through
this contract, in order to obtain federal funds for the project
10. The Local Agency has estimated the total cost of the Work and is prepared to provide its
match share of the cost, as evidenced by an appropriate ordinance or resolution duly passed and
adopted by the authorized representatives of the Local Agency, which expressly authorizes the
Local Agency to enter into this contract and to expend its match share of the Work. A copy of
this ordinance or resolution is attached hereto and incorporated herein as Exhibit B.
11. This contract is executed under the authority of §§ 29-1-203, 43-1-110, 43-1-116,
43-2-101(4)(c) and 43-2-144, C.R.S., as amended, and the Local Agency ordinance/resolution.
12. The parties hereto desire to agree upon the division of responstl>ilities with regard to the
project
13. The Local Agency is adequately staffed and suitably equipped to undertake . and
satisfactorily complete some or all of the Work.
14. The State certifies that such work can be more advantageously performed by die Local
Agency.
NOW, THEREFORE, it is hereby agreed that:
I. STANDARD FORM CONTRACT
This is a standard form contract that is desiped to efficiently coatract for IDd adarini.._ 2 types
o'fprogram projects: 1) program projects which include die ume basic wort elements (deaip;
construction; construction administration by local apncy; ript-of-way; utilities; etc.); IDd, lllo,
2) program projects with specific differences in those buic wodt elemenll (I.a.. a apecific
project may include design but no construction, or it may include daip IDd coallrUctioa bat die
State will do the construction administration, etc.)
The form contract accommodates both types of projects by Ulina qaalifyina lqaap lo
condition the application of particular coatract rcquirane:ats, bued on wbldalr apecific wodt
elements are included in the project For imtance, wlme Ibo CCllllnCt providll ... "If die Wodt
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includes engineering/design services, the Local Ager,.cy shall perform the following requirements
... ", the Local Agency need perform those requirements only if engineering/desip services are
expressly included in the project, as defined in the Scope of Work. (Conversely, notwitbltanding
that language is in the contract, the Local Agency can ignore those "requirements" if
engineering/design services are~ expressly included in the Scope of Work.)
The Local Agency shall interpret such qualifying language in that manner. By using such
language, the form contract can apply to both the general and the specific types of projectB, thus
making it easier to administer and saving the State and the Local Agency time and expenR.
n. PROJECT DESCRIPTION
"The project" or "the Work" under this contract shall consist of design and coostruction of
sidewalk, handicap ramp, relocation of signage, traffic signals, and curb cut reconstruction on the
west side of Belleview Avenue, from Federal Boulevard to Lowell Boulevard in Englewood,
Colorado, as more specifically described in Exhibit A, attached hereto and made a part hereof
(the Form #463 and/or a "Scope of Work") as it may be reYi9ed by the parties in the desip
review process before the project work is actually started.
m. INCORPORATION BY REFERENCE
All federal and state statutes, regulations, specifications. administration c:bocklilCI, directives,
procedures, documents, and publications that are specifically identified and/or refeaeoced in this
contract, together "· ith all exhibits and attachmenta and addenda lo this coatnct. ae incalponted
herein by this reference as terms and conditions ofthia conttact as tboup fblly set forth.
IV. WORK RESPONSmll,ITY
The Local Agency shall be responsible to perform all design and/OI' right-of-way and/OI' utility
and/or construction and/or construction administration tub required to complete tbe Wort. IDd
the Local Agency shall comply with all applicable tams and conditiom of this caallaCt in
performing the Work. includina thole procea aod 1111k NlpOIIIIDiliti• IDd .... •
specifically indicated in the Pre-Comtruction and COllllnlctioa Adminillrmm Cbec:ktilb
• t
• • f
attached hereto and made a part hereof. The responsible party shall perform all such tasks in
accordance with applicable requirements and standards, including those in this contract and in
applicable law .
V. PROJECT FUNDING PROVISIONS
The funding provisions for the project are attached hereto and incorporated herein as Exhibit C.
VI. TRANSPORTATION ENHANCEMENT ADVANCE PAYMENT PROVISIONS
The advance payment provisions described herein shall apply only to a pen:eatap of the
construction work portion of an enhancement project, as described below. Payment for all
other work portions of the Project, including for the design work, shall be on a reimbursement
basis, as descnbed below.
A. Pursuant to FHWA's approval under 23 U.S.C. § 133(e)(3)(B), the State will provide an
advance payment up to a maximum percentage of the total amount for the construction
portion of transportation enhancement project activities, in accord with tbe following
procedures.
1. the State will provide advance payment to tbe Local Agency of70% oftbe federal
funds budgeted and available for tbe c:ormruction of this tnmportaaion
enhancement project, in accord with 23 U.S.C. § 133(e)(3)(B and• dacn"bed
herein.
2. the Local Agea,:y shall submit tbe following to the State aepaeaeotative idenlifted
in section VD, after execution of this Contract:
a) a financial statement for the construction of the project; and
b) an invoice for advance payment of70% of the federal funds budgeted and
available for tbe construction oftbe project
3. After receipt of such statement and invoice, the State will iale a wamnt to tbe
Local Aam,:.y in the amount of the approved advance payment of COllllnlction
project ftmds. subject however to the prior pafiJrmlDce oftbe folJowina: A) the
satisfactory completion of the delip of the project; B) the Sllilll +i*OYml the
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Local Agency's constJUction contract; and C) the State issuing to the Local
Agency a Notice To Proceed with the construction of the project.
4. the advanced funds shall be used by the local agency only for the performance of
the construction work of the project. Upon receipt of the notice to proccccl &om
the State, the Local Agency shall proceed expeditiously to start the construction
work and prosecute it diligently to completion. If for my realOn the local agency
does not start the construction work within 120 days of receipt of the notice to
proceed, or if the Local Agency starts the construction work but dilcontinuea or
abandons performance before completion, the Local Agem:.y shall remit to the
State all federal funds reimbursed or advanced by the State for the project not later
than 30 days after the 120th day, or after the date the Local Agency
discontinues/abandons performance, as applicable.
s. When the Project construction work is completed. the Local Aaa,l;y aball lUbmit
to the State all required paperwork for that constnaction work. toptber with a
final stalcment of costs for that conllruction work and a billiq for tbe remainina
30% of the federal funds budgeted and available for tbe Project COlllllrUCtiaa won.
The State shall not reimburse the Local Agea,:y tbe ffllMDPDI 30% oftbe
COlllb'UCtion work costs until tbe State bu reviewed tbe biDiDp and bas impected
the completed project construction work, subject to tbe lama and c:onditiam of
this contract.
B. Except as provided in A above, the State will reimburse tbe Local AlflllJCY for the
federal-aid share of the project design, and other work followiq the State's review and
approval of such charps, subject to the terms and conditions of dlis contract. The Local
Agency will prepare and submit to the State monthly cbarps for costs incuned relalive to
the design, and work portions of the project. Provided, however. that cbarps incuned by
the Local Agency prior to the date of FHW A authorization for the project and prior to tbe
date this contract is executed by the State Controller or bis daipee will not be cbarpd
by the Local Agency to the project, and will not be reimbuned by lbe s ..... ablent
specific FHW A and/or State Controller approval thereof:
C. The State will reimburse the Local Agency's reasonable, allocable, allowable costs of
pcrfonnance of the Work, not exceeding the maximum total amount described in Exhibit
C .. The applicable principles described in Title 49, Code of Federal Regulations, Part 18
(the "Common Rule"), Subpart C ("Financial Administration"), including 49 C.F.R.
18.22, shall govern the allowability and allocability of costs under this contract. The
Local Agency shall comply with all such principles. To be eligible for reimbursement,
costs by the Local Agency shall be:
1. in accordance with the provisions of Exhibit C and with the terms and conditions
of the contract
2. necessary for accomplishment of the Work.
3. reasonable in amount for the goods and services provided.
4. actual net cost to the Local Agency (i.e., the price paid minus any refunds, rebates,
or other items of value received by the Local Agency that have the effect of
reducing the cost actually incurred).
5. incurred for Work performed subsequent to the effective date of this CODll'ICt.
6. satisfactorily documcmtcd.
D. The Local Agcrw;y shall establish and maintain a proper ICCOllDbJII syatan in accordaace
with gencrally accepted accounting standards (a separate let ofaccounu, or u a separate
and integral part of its current accounting achcme) to assure that pcojec:t fbnda are
expended and costs accounted for in a manner c:onsiltent with this contract and project
objectives.
1. All allowable costs charged to the project, including any approved aervices
contributed by the Local Agcncy or others, shall be supported by properly
executed payrolls, time records, invoices, contracts or vouchers evidencing in
detail the nature of the charges.
2. Any check or order drawn up by the Local Ageacy, includina any item which ii oc
will be charpablc apinst the project account lhal1 be drawn up only in
accordance with a properly signed voucbcr then on file in the office of the Local
Agency, which will detail the purpoee for which aid cboct oc ords ia drawn. All
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checks, payrolls, invoices, contracts, vouchers, orders or other accounting
documents shall be clearly identified, readily accessible, and to the extent feasible,
kept separate and apart from all other such documents.
E. Upon execution of this contract the State is authorized, in its discretion, to perform any
necessary administrative support services pursuant to this contract. 1bese services may be
performed prior to and in preparation for any conditions or requirements of this contract,
including prior FHW A approval of project work. The Local Agency understands and
agrees that the State may perfonn such services, and that payment for auch services shall be
at no cost to the State but shall be as provided in Exhibit C. At the request of the Local
Agency, the State shall also provide other assistance pursuant to this cootnlCt u may be
agreed in writing. In the event that federal-aid project funds remain available for payment,
the Local Agency understands and agrees the costs of any auch services and assistance shall
be paid to the State from project funds at the applicable rate. However, in the event that
such funding is not made available or is withdrawn for this contract, or if the Local Agency
terminates this contract prior to project approval or completion for any reason, then all
actual incmred costs of such services and auistance provided by the State shall be the sole
expense of the Local Agency.
F. If the Local Agency is to be billed for COOT incmred direct costs, the billing procedure
shall be u follows:
1. Upon ~pt of each bill from the State, the Local Agency will remit to the State
the amount billed no later than 4S days after receipt of each bill. Sbould the Local
Agency fail to pay moneys due the State within 4S days of demand or within such
other period u may be agreed between the parties hereto, the Local Aaa,;y agrees
that at the request of the State, the State Treasurer may withhold an equal amount
from future apportionments due the Local Agency from the Hipway Users Tax
Fund and to pay such funds directly to the State. Interim funcll, until the State is
reimbursed, shall be payable from the State Hipway Supp~ fund (400).
2. If the Local Agency fails to make timely payment to the State • reqaired by this
section (within 4S days after the date of each bill), the Local A..,.:y lbal1 pay
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• •
interest to the State at a rate of one percent per month on the amount of the
payment which was not made in a timely manner, until the billing is paid in full.
The interest shall accrue for the period from the required payment date to the date
on which payment is made.
G. The Local Agency will prepare and subnt:t to the State monthly charges for coats incum:d
relative to the project. The Local Agency's invoices shall include a description of the
amounts of services performed, the dates of performance and the amounts and description
of reimbursable expenses. The invoices will be prepan,d in accordance with the State's
standard policies, procedures, and standardized billing fonnat attached hereto and made a
psrt hereof as Exhibit D.
H. To be considered for payment, billings for payment pmsuant to this contract must be
received within 60 days after the period for which payment is being requested and final
billings on the contract must be received by the State within 60 days after the end of the
contract term.
l. Payments pursuant to this contract shall be made as earned, in whole or in part,
from available funds. encumbered for the pun:hase of the described services. The
liability of the State, at ID)' time. for such payments shall be limited to the amount
remaining of such encumbered funds.
2. In the event this contract is terminated, final payment to the Local ApM:y may be
withheld at the discretion of the State until completion of final audit.
3. Incorrect payments to the Local Ageat:y due to omillioa, error, mud, or
defalcation shall be recovered from the Local Agm,:;y by deduction from
subsequent payment under this contract or other contracts between the State and
Local Agency, or by the State as a debt due to the State.
4 . Any costs incwred by the Local Agency that are not allowable under the Common
Rule shall be reimbursed by the Local Apw;y, or offset apinst current
obligations due by the State to the Local ~y. at the State's election.
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VII. STATE COMMITMENTS
A. The State will provide liaison with the Local Agency through the State's Region
Director, Region 6, 2000 South Holly Street, Denver, Colorado 80222, (303) 757-9251.
Said Region Director will also be responsible for coordinating the State's activities UDder
this contract. Said Region Director will also issue a "Notice to Proceed· to the Local
Agency for commencement of the Work. All communications relating to the day-to-day
activities for the work shall be exchanged between representatives of the State's
Transportation Region 6 and the Local Agency. Until changed by notice in writing. all
such notices and communications shall be addressed as follows :
Ifto State:
Kevin Hsu
COOT Region 6-Design
2000 South Holly Street
Denver, CO 80222
(303) 757-9931
Ifto State:
Ron Buck
COOT Region 6-Const.
8833 S. Wadsworth Ct.
Littleton, CO 80128
(303) 972-9112
If to the Local Ageu,:y-.
Dave Hendcnon
City of Englewood
1000 Englewood Padcway
Englewood, CO 80110
(303)-762-2506
B . The State will advance/reimburse the Local Agency for the federal-aid share of the
project charges, as provided in Exhibit C.
C . If the Work includes construction, the State, at its discretion, will review construction
plans, special provisions and estimates and will cause the Local Agency to make those
changes therein that the State determines are necessary to assure compliance with State
and FHW A requirements.
D . State will perform a final project inspection prior to project acceptmi:e u a Quality
ControV Assurance activity. When all project work bas been satisfactorily completed, the
State will sign the FHW A fonn 1212.
VIII. LOCAL AGENCY COMMITMENTS
A. DESIGN.
I. If "the Work" includes preliminary design, or final design (a.k.L •construction phma1, or
design work sheets, or special provisions and estimates (collectively refened to u "the
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Plans"), the party that is responsible under Section IV (either the Local Agency or the
State) for the Plans\design shall comply with the following requirements, as applicable:
1. perfonn or provide the Plans, to the extent required by the nature of the Work.
2. prepare final design ("construction plans") in accord with the requirements of the
latest edition of the American Association of State Highway Transportation
Officials (AASHTO) manual.
3. prepare special provisions and estimates in accord with the State's Roadway and
Bridge Design Manuals and Standard Specifications for Road and Bridge
Construction.
4. include details of any required detours in the Plans, in order to prevent any
interference of the construction work and to protect the traveling public.
5. stamp the Plans produced by a Colorado Registered Professional Engineer.
6. provide final assembly of the Plans and contract documents.
7. be responsible for the Plans being accurate and complete.
8. Make no further changes in the Plans following the award of the construction
contract except by agreement in writing between the puties. The Plans shall be
considered final when approved and accepted by the puties hereto, and when final
they shall be deemed incorporated herein.
II. If the Local Agency is the responsible party:
1. It shall afford the State ample opportunity to review the Plans and make any
changes in the Plans as directed by the State to comply with FHW A requirements.
2. It may enter into a contract with a consultant to do all or any portion of the Plans
and/or of construction administration. Provided, however, that if federal-aid
funds are to participate in the cost of such work to be done by a consultant, the
Local Agency shall ensure that its procurement of that consultant contract (and the
performance/paovision of the Plans under that contract) complies with all
applicable requirements of Title 23, Code of Federal Regulations (CFR), Part 172,
(concerning the Administration of Engineering and Oesip Related Service
Contracts), and with any procedures implementina dlOle requinmmla u provided
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by the State, including those described in Attachment #1, which is incorporated
herein by this reference. Those requirements and procedures include, without
limitation:
a) it shall (or its contractor shall) submit any consultant subcontract to COOT
for approval prior to its execution by the Local Agency/Contractor, as rcquiled by
§ 172.S (d);
b) it shall ensure that all changes in the consultant contract shall be by written
supplemental agreement and must have prior approval of tbc State and FHW A.
As soon as the contract with the consultant has been awarded by the Local
Agcoq, one copy of the executed contract shall be IUbmiued to the State. Any
amendments to such contract shall be similarly submitted;
c) it shall require that all consultant billings under thal contract shall comply
with the State's standardized consultant billing format. Examples of the billing
formats for the various methods of contract payment arc attached bcrcto as
Attachment 2;
d) it shall (or its contractor shall) also me the COOT pn,cedura u dacn"bed
in Attachment #1 to administer that design consultant IUbc:ontnlct, to comply with
§ 172.S(b) and (d);
e) it may expedite any COOT approval of its procurcmmt proc:eu md/or of
its consultant contract by submittiq a letter to COOT hm tbe Local Agem;y's
attorney and/or IUtborized repraenlative' certifyina compliaco with tboec COOT
Attachment #1 procedures and with the requiremenls of§ 172.5(1,) and (d).
f) it shall ensure that its consultant contract complies with die requinments
of 49 CFR 18.36 (i) and contains the requiled proviaiom u well a tbe followin&
language which shall be included verbatim:
1) "The design work under this contract shall be compallDle with die
requirements of a sepante contract between tbe Local Aaa,,:y and die
State (which is incoq,orated herein by tbia refe.www) for die
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design/construction of the project. The State is an intended third party
beneficiary of this contract for that purpose."
2) "Upon :advertisement of the project work for construction, the
consultant shall make available services as requested by the State to assist
the State in the evaluation of construction and the resolution of
construction problems that may arise during the construction of the
project."
3) "The consultant shall review the construction contractor's shop
drawings for confonnance with the contract documents and compliance
with the provisions of the State's publication, "Standard Specifications for
Road and Bridge Construction", in connection with this work."
B. CONSTRUCTION.
I. If "the Work" includes construction, the party that is responsible under Section for the
construction/construction administration IV (either the Local Agency or the State) shall
pcrfonn the construction in accordance with the approved design plans and/or administer
the construction all in accord with the project's Pre-construction 111d Construction
Contract Administration Checklists. Such administration shall include project inspcction
and testing; approving sources of materials; pcrfonning required plant and shop
inspections; documentation of contract payments, testing, and inspection activities;
prP.paring and approving pay estimates; preparing, approving, and securing the funding
for contract modification orders (CMOs) and minor contract revisions (MClu);
processing contractor claims; construction supervision; and. meeting the Quality Control
(QC) requirements of the FHW A/State stewardship program. all u more fblly dcscnocd
in the project's Pre-construction and Contract Administration Checklists.
II. If the Local Agency is the responsible party, it shall:
l . appoint a qualified professional engineer, licensed in the State of Colondo, u the
Local Agency Project Engineer (LAPE), to perform that administration. The
LAPE shall administer the project in accordance with this aanement. the
requirements of the construction contract, and applicable State proc:edurel. The
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:
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LAPE may be an employee of the Local Agency or may be a consuiamt. If the
LAPE is an employee of the Local Agency, the LAPE shall be in :responsible
charge of the construction of the project (as provided in § 12-25-100 C.R.S. as
amended), notwithstanding any exception described in § 12-25-lOl. C.R.S., as
amended.
2. if bids are to be let for the construction of the project, the Local Age:,,::y shall in
conjunction with the State advertise the call for bids and upon concum:nce by the
State award the construction contract(s) to the low responsive, :responsible
biddcr(s).
a) In advertising and awarding the bid for the construction of a federal-aid
project, the Local Agency shall comply with applicable requirements of 23 U.S.C.
§ 112 and 23 C.F.R. § § 633 and 635. Those requirements include. without
limitation, that the Local Agency/Contractor shall physically inc:orponae the entire
"Form 1273" (which, if relevant to this contract, is attached) vcrbaim into any
subcontract(s) for those services as terms and conditions tbcrco£ u ,equiaed by 23
CFR 633.102(e).
b) The Local Aga,ty bu the option to accept or reject the pnipoa1 of the
low bidder for wort on which competitive bids have hem received. 1be Local
Ager,cy must declare the acceptance or rejection It the award c:oafarmce or within
3 working days after said bida are publicly opened. wbic:hevw oc:c:un lim:r.)
c) By indicating its conc:unmce in such award at the award c:wf&ence, the
Local Agency acting by or through its duly authorized rcprcsentatiws, agrees to
provide additional funds, subject to their availability and approprimaa for that
purpose. if required to complete the Work under this project if DD additional
federal-aid funds will be made available for the project.)
3. if all or part of the construction wort is to be accomplished by Local Apa,:y
personnel ti&., by "force account"), nther than by a contraclm pmsaant to a
contract with the Local Agerq, the Local Apa,:y will emure that al such force
account work is accomplisbed in acconlm with the pacioeut Sllle
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specifications and requirements and with 23 C.F.R. Part 63S, Subpart B, "Force
Account Construction".
a) Such work will nonnally be based upon estimated quantities and firm unit
prices agreed to between the Local Agency, the State and the FHW A in advance
of the Work, as provided for in § 63S.204(c). Such agreed unit prices shall
constitute a commitment as to the value of the Work to be performed.
b) An alternative to (a) is that the Local Agency may agree to participate in
the Work based on actual costs of labor, equipment rental, materials supplies and
supervision necessary to complete the Work. Where actual costs are Uled,
eligibility of cost items shall be evaluated for compliance with Federal
Acquisition Regulations (FAR), 48 C.F.R. Part 31.
c) Rental rates for publicly owned equipment will be determined in
accordance with § 109.04 of the State's "Standud Specifications for Road and
Bridge Construction".
d) All force account work shall have prior approval of the State and/or
FHW A and sball not be initiated until the State bas isaued a written notice to
proceed.
C. ROW ACOlilSITION/RELOCATION,
Prior to this project being advertised for bida, the Local AFM'f will certify in writina to
the State that all right of way bas been acquired in accordance with the applicable State
and federal regulations, or that no additional right of way is required.
D . UTILITIES.
The Local Agency will be responsible for obtaining the proper clearmce or approval from
any utility company which may become involved in this project, by aeparate agreement
between the Local Agency and the utility, if necessary. Prior to this project being
advertised for bids, the Local Aaer-;y will certify in writina to the State that all such
clearances have been obtained.
-15-
E. RAil.R,OADS,
In the event the project involves modification of a railroad company's facilities at a
railroad grade crossing whereby the Work is to be accomplished by railroad company
forces, the Local Agency shall make timely application to the State Public Utilities
Commission requesting its order providing for the installation of the proposed
improvements and not proceed with that part of the work without complianGe. The Local
Agerq shall also establish contact with the railroad company involved for the purpoae of
complying with applicable provisions of23 Code of Federal Reaulationa 646, Subpart 8,
concerning federal-aid projects involving railroad facilities, including:
I. Executing an agreement setting out what work ia to be accomplished and the
location(s) thereof: and that the costs of the improvement shall be elip"ble for
federal participation.
2. Obtaining the railroad's detailed estimate of the cost of the Work.
3 . Establishing future maintenance responsibilities for the proposed installation.
4. Prescribing future use or dispositions of the propoled improvementa in the event
of abandonment or elimination of the grade crouing.
5. Establishing future repair and/or rq,lacement respo1111"bilitia in the event of
accidental destruction or damage to the installation.
F. ENVIRONMENTAL,
The Local Agett,;y shall perform all work in accord with the requirementa of current
federal and state environmental regulation, including the ~ational Enviramnental Policy
Act of 1969 (NEPA) as applicable.
G. RECORD KEEPING,
I. Tbt Local Agency shall maintain all books, documenta, papen, accountin& recorda and
othe1 evidence pertaining to costs incurred and to make such materiala available for
inspection at all reasonable times during the contract period and for 3 years fiom the date
of final payment to the Local Agency. Copies of such recordl sball be ftamilbed by the
Local Agency if requested.
-16-
II. The Local Agency shall, during all phases of the Work, permit duly authorized agents and
employees of the State and the FHW A to inspect the project and to inspect, review and
audit the project records.
H. MAINTENANCE.
The Local Agency will maintain and operate the improvements constructed under this
contract, at its own cost and expense during their useful life, in a manner satisfactory to
the State and FHW A, and will make ample provision for such maintenance each year.
Such maintenance and operations shall be in accordance with all applicable statutes and
ordinances, and regulations promulgated thereunder, which define the Local Agency's
obligation to maintain such improvements. The State and FHW A will make periodic
inspections of the project to verify that such improvements are being adequately
maintained.
I. FEDERAL REOUIREMENTS.
The Local Agency/Contractor shall at all times dming the execution of this contract
strictly adhere to, and comply with, all applicable fedenl and state laws, and their
implementing regulations, u they currently exist and may bereafts be amended. which
are incorporated herein by this reference u terms and coaditiom or this contract. The
,contractor shall also require compliance with these statutes and regulations in lllbgr'lnt
agreements permitted under this contnct. A lilting or 101DC of the federal and 1t11e 1awa
that may be applicable, depending on the Local Agency/Contractor wort reapo1111Diliti•
under this contract, are delk."libed in ADDENDUM A.
J . DBE REOUIREMENTS
The Local Agency will comply with the n,quirementa or Appeactix B and tbe
Construction Contract Administration Checklist teprdina DBE requirmlentl for the
work, except if the Local Agency desires to use its own DBE Propam to implement and
administer the DBE provisions of Title 49 CFR Part 23 under this contract. it must submit
a copy of its program's n,quuements to COOT for review and approval before the
execution of this contract. If the Local A,-.:y UNI ill pn,anm for this c:ontnct, the
Local Agency shall be solely respon11"ble to defend that DBE Propml. and ill uae of lhll
-17-
Program against all qai and other challenges or complaints, at its sole cost and expense.
Such responsibility includes, without limitation, determinations cooccrning DBE
eligibility and certification, adequate legal and factual bases for DBE goals, and good
faith efforts. COOT approval (if any) of the Local Agency's DBE Proanm does not
waive or modify the sole responsibility of the Local Agency for its use u descn'bed
above.
K. LOCAL AGENCY FUNDS
1be Local Agency shall provide its match share and indirect cost funds for the work u
outlined in Exhibit C.
IX. GENERAL PROVISIONS
A. Notwithstanding any consents or approvals given by the State for the Plans, the State will
not be liable or responst'ble in any manner for the structural design, details or c:oastruction
of any major llrUctUres that are designed within the Wort of this c:ontnct.
8 . If the Wort involves CODSlnlCtion, the State shall have the authority to IUlplDd the Wort.
wholly ar in part, by givina writtm nolicc thereof to the Local Ap,/;y, due ID die failure
of the Local Apa;y or its construction c:oatnctor to c:omc:t project caaditiam wbicb are
unsafe for the Workmen or for IUCb periods u the S.... may deem aeccaary due 1IO
unsuitable weather, or for conditioaa comidcred IIDIUi1able b tbs proa:lllion of the
Wort. or for my other condition or reuoa deeaned by die Slate to be iD die public
interest.
C . This contract may be terminated u follows:
I. Termination for CaUIC,
fulfill, in a timely md proper mannn-, its obliptions under this c:oatnct. or if the
Local Agency shall violate any of the covenants, aaroements. or sripnlationl of
this contract, the Stale shall thereupon have the ript to tmmimle tbia ccmlnCt for
cause by giving written nocice to the Local Ap,,,;y of ill in1mt to ..,..;PIie 111d ll
least ten (10) days opportunity to cure the default or show c:w wby IIWHhiNMD
is otherwise not approprille. In the event of tmrrinldon. all ..._. or
-11-
unfinished documents, data, studies, surveys, drawings, maps. models,
photographs, and reports or other material prepared by the Local Agency under
this contract shall, at the option of the State, become its property, and the Local
Agency shall be entitled to received just and equitable compcnsalion for any
services and supplies delivered and accepted. The Local Agency shalt be
obligated to return any payment advanced under the provisions of this contnict.
Notwithstanding above, the Local Agency shall not be relieved of liability to the
State for any damages IUStained by the State by virtue of any breach of the
contract by the Local Agency. It shall be grounds for the State to termimle this
contract for cause, if after a paiod of two (2) years &om the date of this COll1raCt.
the Local Agency fails to substantially prosecute the work outlined in tbe contnict.
If after such termination it is determined, tor any reason, that tbe Local Age:u,cy
was not in default, or that the Local Apocy's actionfmaction waa exc:uable, such
termination shall be treated aa a termination for convenience, and tbe ripta and
obligations of the parties shall be the same u if the contract bad been teuninaecl
for convenience, aa described herein.
2. Tennination for Conyegicnce. The State may terminate this coa1net at any time
the State determines that the purposes of the distn"bution of ftmdl under tbe
contract would no longer be served by completion of tbe project. Tbe Slale lball
effect such termination by Jiving written notice of tlrmination to tbe Local
Agency and specifying the effective date tben,of. at lCl8II twmty (20) days bcfon
the effective date of such termination.
3 . Jennination Due to Loy of fupdioa The parti• hereto exprw1y recopize that
the Local Agency is to be paid, reimbursed, or otherwise compenaated with
federal and/or State funds which are available to the State for tbe purpoaes of
contracting for the project provided for herein, met therefore, the Local Apa,:y
expressly understands and agrees that all its ripll. demanda and claima to
compensation arisina under this contnct are CODlinpnt upon availability of IUC:b
-19-
funds to the State. In the even.t that such 6mds or any part thereof are not
available to the State, the State may immediately terminate or amend this contract
D. Notwithstanding anything herein to the contraly, the parties understand and qr= that all
tcrma and conditions of this conttact and attachments hereto which may require continued
performance or compliance beyond the tennination date of the CODlnlct aball survive such
terminatian date and shall be enforceabl~ by the State u provided herein in the event of
such &ilure to perform or comply by the Local AlfllltY.
E. Thia c:oatract ii subject to such modifications u may be required by changes in federal or
State law, or their implementing regulations. Any such tequired modification sball
....,..,.;ca0y be iacarponted into and be part of tbia contract on the effective date of
such c:banae u if fWly set forth herein. Excer t u specifically provided otbenl,ise herein.
no modific:alioo of tbia comract shall be effective unlea apeed to in writi118 by both
parties in an amcndmmt to this c:oatract that ii properly executed and approved in
acc:ordance with applicable law.
F. To the extent that tbis contract may be executed and perfcnnaacc of the oblipliom of the
parties may be accomplished within the intmt of lbe COldlact, lbe tenm of Ibis CODtract
are acvenible. and lbould any tam or proviaion hereof be declared invalid or become
.inoperative for any raaoa. such invllidity or &ilure aball not afilc:t tbe validity of any
olber tam or provision bereot: Tbe waiver of my bra&:b of a tam hereof sball not be
coomued u a waiver of any olber tam, or the mne tam upon~ bnacb.
G. Thia coanct ia intcadcd u tbe complete intepa1ioD of all underllmMilinp bclweca the
parties. No prior or contemporaneous addition, deletion, or other ammdmeot hereto sball
have ..ny force or effect wbatlocvcr, unleu embodied herein by writin&, No lllblequent
novation, renewal, addition, deletion, or other amendment hereto sball -bave my me or
effect unless embodied in a written contract executed and approved punuaat IO the Stare
Filcal Rules.
H. Except u herein Olbcrwile provided, tbis C0111nCt aball inure ID tbe beadlt of and be
bindina upon the partia hereto and their rapective auccam and aaipa.
-20-
I. The Local Agency represents and warrants that it currently has no interest. and shall not
acquire any interest, direct or indirect, that would conflict in any manner or degree with
the perfonnance of the Local Agency's obligations under this contract. The Local
Agency's further covenants that, in the perfonnance of this contract, it will not employ
any person or finn having any such known interests .
J. This contract shall become "effective" only upon the date it is executed by the State
Controller, or designee. The term of this contract shall begin on the date ~ written
above and shall continue through the completion and final acceptance of this project by
the State, FHW A and Local Agency:
K. The Special Provisions, Attachment LO (Certification for Federal-Aid Contracts), and
Appendix 8 (DBE requirements) and Addendum 8, Contract Modification Tools
attached hereto are hereby made a put of this contract. The Local Agency shall comply
with all applicable terms and conditions of such attachments.
L. ff a conflict occurs between the provisions of this contract proper and the attachments
hereto, the priority to be used to resolve IUCh a conflict shall be as follows:
1. Tbe Special Provisions and the attacbmcnts enumerated in Section VI, paragraph
K. above; and
2. This contract proper~
3. Other contract exhibits and attacbments, in deeceadina order of their ettecbment.
M. It is expressly understood and agreed that the enforcement of tbe terma and conditiODI of
this contract, and all rights of action relaling to IUCb enfon:ement, sbaU be lllictly
reserved to the parties hereto, and nothing contained in this contract shall pvc or allow
any such claim or right of action by any other or third person on such contract. h is the
express intention of the parties that any person or entity olbcr than the parties recciviq
services or benefits under this contract be deemed to be an incidental beneficiary only.
N . The Local Agency usures and guarantees that it possesses the lepl authority to enter into
this contract. The Local Agency wamnts that it baa taken all actiom required by its
procedures, by-laws, and/or applicable law to exercise that authority, and to law6aUy
authorize its undersipcd sipatory to execute tbis contract 111d to bind tbe Local A,-:y
-21-
to its tenna. The penoa(1) executioa this conmct on bebalf of the Local Afptl:y
warnntl that they have fWl authorization to execute this coldnCt.
-22-
--
IN WITNESS WHEREOF, the parties hereto have executed this contnict the day
and year first above written.
ATIEST:
By ______ _
Chief Clerk
ARTHUR L. BARNHART
State Con1n>Der
ATTEST: (SEAL)
Title _____ _
STATE OF COLORADO
Bll..L OWENS, GOVERNOR
By_~~~~~~~
Executive Director
DEPARTMENT OF TRANSPORTATION
APPROVED:
KENSALAZAR
Attorney~
COY OF ENGLEWOOD, COLOllADO
Title _______ ~
Federal Employs ldtlltifk:atioa
Number: S46000S83
-23-
Colorado Department of Transportlltlon "Origin Date: 12/27/2001 Project code: 12745 .. STIP numbllr.
DESIGN DATA Revise Date: Project numbar: M39S.005
PEP.....,..r.,,.,. PE_,.,_
011e1r1c 0en111111 RNllor'I t:
Page 1 Region: 06 r-,11 .. ~ .... • I 1\111~1 I La
Status: • prelimlnary O 11na1 OmlHcl ----. . .
Prepared by: Revtsedby: Project deecripllon: W.BELLEVIEW SIDEWAUCS:FEDERAL
Dave Henderson County1 : jCounly2: 1Calny3:
Date: 12/18/2001 Date: Municlpllllty: Englewood
Sullmltted by Proj.Mo Appfovec1 by Preconstruc:11on EngiMw: System code: 0 IM QNHS .STP 0 OTHER
Oversight • COOT QFHWA OOTHER
Date: I 2/27/200 I P1anned length: 0.5
Geog,sphlc IOcalion:
WCSI Belleview, from Federal Blvd. lo Lowell St
Tefflin ._: Q Level u Plllina 0 Roling • UIIJan Q Mountalnoua
Oescrtpllon of propoHd conatruc:tionll (attach map showing site loc:allon)
Installation or 5' wide sidewalk aloo1 lhe nonh side orw. Belleview Ave. lnstallalion or handicap ramps ll curb returns wilh :asociald mcidallal
wort. including reloc:alion or sipaae. uvllc sipals. and curb cut n:consuuction.
Traffic (Nole: use ca1umna A. a. and/or c 10 1< 311111y facilily described below)
Curr l year. FIA!nyur:
I ------FIICilllY lacallOn
l'eclllty NJT I DHV DHY%true11s /l,l1T 'DHV lndua1JIIII eomm.a., Ree .... Olw
A I _J u L -
B :J D C --
C J l C
RdwyClau ROUie llefpt EncnfpC l'IIIIClllonal 1t1111t1c•an l'aclllly twie ' .......
1.
2. '"
3. II
II Deelgn Standatcla (klenllfy IUbatandald ~..., • c:heclunalk 1n 111 caunn and c1a111y 1n -91s)
A• B• C•
Standard E..ilng ,.__ Ulllmala Standard Eld8lrig PnlpaNd ~ 8landanl Elialn u....
0 SurtKe._
8 Typical aec1lan type
• of travel --0 Wldthoflra..i.,_
0 Shoulder wd. tt./meclan
B Shoulder wd rtJOIDide
Side slooa <Isl C't'l
0 Median widltl
0 Posted speed
0 Design speed
0 Max. suoerelevatlon
0 Min . radius
0 Min . horlzonlal 11d a Min. vertical sed
Max. grade
Project ,mer Q 1 R Q3R Q 4R Oat.: crllalla E*lr'll....,... _CUMnl......_ C Y• OND
Vanance in mnmum delign 8*ldaldl ,.quired O Y• e No 0 Wily piajact eamm..: R Jusliflcatlon attached R RequNt '° be Nlffllllld Nal .. llllldlnll
Bridae (-item 41 SN rwnartca .-...0
r si-cona1IUC1lon ..
Resurfacing projecla n Recommendations concerning aalety ~ llllached
Page~ Froject Code: 12745 I Protect Number. MJ95-005 I Revile o.c.: a Major Struc:1urn
Etori.AalOlle_P_,.___ I Sllndanl 8lluc1ln Hcmanlll V"1lcal v-"~-.-· ... · Wldll -...... a--a..anca Bull •-la..,....._. e--·--~
Proposed treatment of briClga to remain in place (addrNa bridge rel, capacity, and alOWllble aurface ~)
El Project Charactariatlca (propoHd) Macllll type: 0 ---0 ..., 01a1Nc1 Onone
~ 11..lahttna ~'--lTllllllcconlnll-.. ,,_
Curb and auttar Curllnnlv I Laft.lllm alala I I ClllllnDa wlllll •
~ Sidewalk wlclll • 5' 1-wlclll·
, ___
II~ wlllll •
p-.... wldlh· DelDura -I I
Landllcape requir-'8: (delalpllon) uw,a:
lfl Right of Way Y• Na &I.Na. • 111111N (Ille,_... al INMI uay-..-)
ROW and/0¥ penn . ...-reqund: 0 • Xcel&...,· 0. A Elec:lric DillrilNlica. 0-. ATAT
Relocation raquirad: 0 • Broadband, o.-w-Depc., l..ialclaa Sanicalion.
Temporary -raquirad : • 0
Changaa In accau: 0 • Changee ta connec1ng roma : 0 • Iii Railroad croulnp • ol croainga:
Railroad Name iwciund ................... Oonlllan"' -1 u
2 0 ' "
3 u
4 0
Recommendations:
Ill !nvlronmental
Type: CE Programmatic Catago,lcal b:luaion t : 23 CFA nl.117 paragraph (c) (3)
1281.......,,, o.ta:01/14/2002 Revlllol, Dale: ca--Aclall a.:
Comments:
w Coordination -
Withdrawn lands ~ lites. raHMlils. ale.) clewed tlllOlql lllM lofNt HMCe allce I 1n1g111an ..... -
New traffic Oldlnance required I I Moclly M:NIMa ol Mallng Clldna-. I~
Ott-.
Ill Con8ll'Uetlon IMlllod ~=O l>aa9' Q LocalF/A
f'*WiAolN:rOlll-.al -0... ........ A<Mr1iaed Q state Q P.O. Q AA,/A
• Local 0 Study Qlay"'A ..... ...-.: )OJ. 'J12-2a
Q Nana Q CDOTF/A 011 ·-111~ (Include addlllonal peg. if M8ded)
Or19 ln al to: c-al ... Copia!I IO: Region i:-tlN. ~ !nv ............ l>aa9' a.,,ct, !QA). I'll), flOW , ............ QI$ a -
ATfACJIMENT #1
THE LOCAL AGENCY SHALL USE TBESI: PROCEDURES TO IMPLZMl:NT nDDAL-AID PROJECT
AGREEMENTS WITH PROFESSIONAL CONSULTANT SER.VICES
Title 23 Code or Federal Replatiom (CFR) 172 applies to a federally fimded local qency project apeemmt
administered by COOT that involves professional coosul1mt services. 23 CFR. 172 and 23 CFR l 72(d) llale lbat, "When
federal-aid highway ftmds participate in the COlllraCt a local aball 1111 the ume procedmn as med by the Stale ID
administer conttacts ... •. Therefore, local agencies nuse ~ly wi1h dais CFR. .equiaemmt ad the fbllowiag llale
procedures when obtainina profaaional comultant services UDder a federally flmded _....., COlllnCt a.dmiDillered by
CDOT.
COOT bas fonmlatcd ita procedures in Procedural Directive (P .D.) 400.1 1111d the related operalica guidebook tided
"Obtainina Profasioaal Comultul Services". This directive and pidebook iDcorporue reqaiaeme.A 11m both Fedenl
and Stale nplatiom, i.e., 23 CFR. 172 and Colondo Revised Stalllle (C.JLS.) 24-30-1401 et seq. Copies of the directive
and the pideboolt nay be obtaiDed upoa request &om CDOT1 ApecmeDIS 1111d C-bwm M•napment UDiL [Local
asenciea abould lave their own written procedures on file for each a.tbod of peoc:mw dlll addreaea the ilellll in 23
CFR. 172.5(1,Xl-6)).
Becauae the procedures and lawa delcribed in the Procedunl Dinc:live and the pideboot -qai1le kmldaY, the
lllbaequeat 1111p1 serve II a abort-band pide ID COOT prt,eedm6I that a local apm:y 1111111 1bllow in oblaiDiaa
professional comullmt services. This pidanc:e follows the Con111t of 23 CFR. 172. Tbe StcpS me:
1. Tbe contnctin& local agency aball document the need for oblainin& professiollll ller'"ices.
2. Prior to solicitation for COlll1lltant services, the COlllnctiD& local agency shall dcYelap a detailed scope ofworlt
and a list or evaluation filc:tors and their relative iq,ortmce. Tbe cvaluatioa &ctors me dlllle iclealilied in C.JLS.
24-30-1403 . Alao, a detailed COit estimate sbould be prepared for uae durina aep,cialiam.
3. Tbe COlllnCting agency muat advertise for COD1nctl in coaformity with the requam ofC.JLS. 24-30-1405.
Tbe public DOCice period, when such DOCice ii nquind. ii a miDimml of 15 daye prim ID die RlecliaD of the tine
moat qualified nm. 1111d the ldwr1isiD& sbould be doDe in w or -dlily mWlpllplft of ,...a circuledm.
4. Tbe request for -1llml ICl'Yices abould include the scope of-", the nalDatiaa klaa lDII tlleir l1lalift
iq,ortlllce, the a.tbod ofpaymm&, ad the pl or1m pen:ea1 (10%) DiAlffl:mpd .... Elllllprile (DBE)
puticipetioo II I millinun for the project
5. Tbe amlym and ,elec:tion of the comultutl sbould be doDe in accordlllce wida CJl.S. 24-30-1403. Tllil IIIClicm
of the replaticm idClllifiel the criteria IO be med in the evalaalian of <DOT ......... prime..._..._ IDd
their team. It also shows which c:riteria -med ID allort-liat and ID imb • flllll aelectiaa.
Tbe allort-liat ii bued oa the followma evaluation flcton:
a . Qualificatioaa,
b . Approach to the project,
C. Ability ID l\a1liab profaaicxml' terVicea .
d Anticipated dnip COKepll. 1111d
e. AJ1m111tive methods or approecb for f'llnliabina the profeuioaal ICIYica .
Evaluation factors for final selec:tion an the coasultant's :
L Abilities of tbeir ~~
b. Put perfomance,
c . Willinpeu IO meet the lime 1111d budaet r.-,
d Location.
e . Cumna and projected w.t lold.
f . Volume of pnYioully •wmded coanc1I, 1111d
I · bm>lvemait of millarily-bem.
Y1Mtl+:Jt·11••·•*""'"'""""""••tr •*n: r ,c-s n
UQ1aa>8YJJCR6JJ.IG -
I
!I
ti
j
~
I
I
Jr ~ ~ ~
i~ rJl! lli l'~~l[
Ii 11[1 IJ[ lr!1I 1[:1 [~[ 1.1 1111:1·· ~ ,1 t Ji :.! t ~ S.ar !lf ti f
i 11; ) ;I [ ~ Ir I -l ! f r 'i i ls J•j {,fl -f 1.. f B· I I .1.
iJ 'I J ~ . ·I ! I r I ! . "r . s ·1 ~ l'J . ·f'. ~ hl .-1{ ghl .
l 111' ~11 1•1lt r,, . '11 s.J r'I I ~~ ~ i . s f J 11 11a ,,J 11, " I tw •• ,r r 1ft , '~· 'I' llJ. I I .. ~t I ' 'f . ; r r . ?:J i [1 l r s. t
PRECONSTRUCTION ADMINISTRATION gp;CKLjsT
Region: _____ __...___ ____ Project Code#: 1274S
Local Agency: Englewood Project #: M39S-OQ5
COOT Design Proj. Mgr.: Kevin Hsu · Location: W, Belleyiew; fed, Blvd to Lowell
COOT Resident Engineer: Ron Buck Description: Sidpwalk IQCl 81D1P1
The following checklist shall be utilized to establilh the PRECQNSTR.UCTIQN ADMINJSTRAl]ON
CHEQCJ IBI responsibilities of the individual puties to dUI apeemenl
BMfONSffllcl PARTY
LOCAL
?ill DESCRIPTION OF TASK AGENCY
1. Transportation Improvement Program(T.1.P.)
2. Design Data (COOT Fonn #463) ............................... .
3. Funding Authorization ....................................... .
4. LA/COOT Project Agreanent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...X.. ....X..
S. Utility, Railroad, and Consultant Agreements . . . . . . . . . . . . . . . . . . . . . . . . ...X.. ..L
6. Consultant Selection ................................... ; . . . . . . ...X.. ..L
7. Field Inspection Review (FIR) . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . • • • . ...X.. ..L
8. Public Hearings ............................................. .
9. Environmental Processes ..................................... .
10 . Design Approval ............................................ .
11.
12 .
Final Office Review (FOR)
Force Account Justification
13 . Proprietary Item Justification .................................. .
14. Davis-Bacon Wage Rates UL Yes _No) ....................... .
15 . Design Exceptions .......................................... .
....x..
..L
..L
..L
..L
....x..
..L
Page2
PRECQNSTRUCTIQN ADMINISTRATION QIICIQJ§T
~ DESCRIPTION OF TASK
16. Rights-of-Way ............................................. .
17. Plana, Specification.a and Construction Cost Estimates .............. .
18. EEO/DBE Rcquirenienta ..................................... .
19. Advertising Less Than Three Weeki ............................ .
20. LA Ad and Award .......................................... .
21. ConstructionAdnrinistndion .................................. .
.JL Final Cbeckliat Date: 12Q710l
_ Revised Cbecklilt Date: ----~
# Requires COOT revicw/coacumace/approval/mvolwmllll.
• Requires FHW A concumncefmvolvemml.
04/29/96
Rev . 11/98
RESPONSmLE PARTY
LOCAL
AQENCT ~
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CONSTRUCTION CONTRACT ADMINISTRATION CBBClt LIST
Page 1
Project Code (SA#) s 111 "'-S-
Local Agencys e.,,hw••! Project No.s H l, ,t • O•,C
CDOT RHident bginHrs R•, B"",)s. Locations~, l«\lttrhl : Eden\ :h L•wt\\
Local Agency Project Managers J>a.,, Uh,..-,..a;)Hcriptions Stclt..&!\\k H, fv.-f ,S
The following check list shall be utilized to establish the COllS'l'RlJC"l'J:OH
CONTRACT ADIIZNISTRATION responsibilities of the individual parties for this
project. TD CIISClt LIST SHALL BS INCORPORATBD INTO TD DTJ:TY AOJmmlff AT
PROJBCT INC3PTIOR.
TBB CBJ:Clt LIST SHALL BB PUPARSD BY PLACING AN lt 1JIIDD TD USPOlfSl:BU
AGENCY, OPPOSITB DCB OP TD TASKS LISTSD am.ow. When COOT is selected to
be responsible or co-responsible by option, the method of the Local
Agency's reimbursement for CDOT'S costs must be established.
1fBBN A TASlt. DOBS HOT APPLY TO TD PROJBCT, NON-APPLl:CABLB (RA) SHALL BB
PLACSD mmn BOTH AGDCl:BS, AND AN BXPLAHATl:ON OP Dr IT IS 1fOT APPLICABLI:
SHALL BS DICLODBD.
TASlt.S WlllCB WJ:LL BS PDPORJDD BY DAI>QmrrDS STAl'I' Wl:LL BS 80 IJIDl:CATm> OIi
TRIS CBJ:Clt LIST.
TBB UGION IN ACCORDANCB WJ:TB BSTULl:SBBD POLICl:BS MID PRocm>ftSS, 1111D
APPLICABLB, SHALL DBTDJIDU 1IIIO WJ:LL PDPORII ALL OTDR TUJCS WlaCB US TD
RBSPOHSIBILl:TY OP Cl>OT.
THB RBSIDDl'l' DGnaD OR Cl>0'1' DBSl:GND 8DLL D>D'nff AJID IIC7r%ff TD
APPROPRIATB STAmOLDBRS, AND TBOSB OR TD IIDIDIUII Dl:STRl:BU'l'I011 LIIT BSLOlf,
OF FISLD INSPBCTIOH lt.SVl:DS (P.I.R.) Am> PDGL 9mcs lt.SVl:n& (P.O.R.) .OR
ALL LOCAL AGBNCY PROJBC"l'S.
INSTRUCTIONS TO INITIATB TD CBJ:CX LIST AND IP TD COlffRAC"l' ADIIDIIS'l'RATl:Olf
RBSPOHSIBILl:TISS HAVB CBAJIGBD1
A preliminary check list shall be prepared by the CDOT Resident Engineer
(RE) with the COOT Design PM, in cooperation with the LAPM, prior to the
F .I.R . and submitted to the Region Program Engineer (RPB) with the P.I.R.
notice . If Contract Administration responsibilities are changed after the
F .I .R ., the COOT RE, in cooperation with the LAPM, shall prepare a revised
check list and distribute copies . The COOT RB shall prepare the~
c hec k list prior to the F .O.R. and submit copies to all persona receiving
the F .O.R . notice . The minimum distribution list is shown below.
COP'1'1
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CONTRACT ADMINISTRATION CHECK LIST
PAGE 2
** USPOBSIBI.a Pll'l'T
LOCAL
NO. DESCRIPTION or TAS~
1. Set Disadvantaged Business Enterprise (DBE)
goals for the project. (COOT Region EEO
Administrative Program Specialist)
2. Set On Job Training (OJT) goals for the
project. (COOT Region EEO Administrative
Program Specialist when COOT is responsible.)
3. Assure the correct Federal Wage Decisions,
all required DBE/OJT Special Provisions and
the FHNA Form 1273 are included in the Contract
documents. (COOT RE or Designer)
This project is exempt from Davis-Bacon
requirements as determined by the functional
classification of the project location. (Note:
Projects located on local roads and rural minor
collectors may be exempt.)
COOT RE or Designer Date
4. Advertise for bids/open bids. (COOT
Construction Contracts Unit, Staff
Design Branch, when COOT is responsible.)
MDlfCr
5. Distribute •bid set• of plans and specifications '-
to the person reaponsible for showing the
project. (COOT Printing and Visual Conmunicationa
Center, Division of Human Resources and
Administration when COOT is responsible.)
6. Review work site and plan details with
prospective bidders while project is under
advertisement. (COOT Resident Engineer when
COOT is responsible.)
••
)f()'l'B: Only one responsible party should be selected.
If both are selected, a aupplaaental agre nt
specifying what task details are the responsibility
of each party shall be attached to the Check List.
When COOT is reaponsible 'or co-responsible by option,
the method of the Local Agency's reimburaetnent for
COOT 'S costs must be established by an attached
Memorandum of Understanding (MOU).
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CONTRACT ADMINISTRATION CHECK LIST
PAGE 3
** RKSPOHSIBLB PARTY
LOCAL
HO. DESCRIPTION OP TASK
7. Determine compliance with DBE requirements
before the Contract is awarded:
a.
b.
c.
Check COOT Form #715 -Certificate of
Proposed DBE Participation, wlien the low
bidder meets DBE goals. (COOT Business
Programs Office, (303)757-9234, Room 287,
Division of Human Resources and
Administration)
Evaluate COOT Form #718 -DBE Good Faith
Effort Documentation, and determine if
the Contractor has made a good faith effort
.when the low bidder does not meet DBE goals.
(COOT Business Programs Office)
Approve/disapprove .award of Contract by
completing COOT Form #719 -DBE Participation
Summary. THIS FORM MUST BE COMPLETED BEFORE
THE CONTRACT IS AWARDED.
(COOT Business Programs Office)
8. Approve rejection of low bidder ...
9. Award Contract (COOT Construction Contracts
Unit, Staff Design Branch, when COOT is
responsible.)
MDCY CDOT
10. Distribute [number: minimum of six (6)) . . t
"award setsii"c,f plans and specifications to
**
COOT Resident Engineer.
(Further distribution will then be made to the
Region Program Engineer (RPE), COOT Staff
Construction & Materials (2 sets), the Region
Materials Engineer {RME), and others as required.
COOT Printing and Visual Cormnmications Center,
Division of Human Resources and Administration
when COOT is responsible.)
HOTBr Only one responsible party should be selected .
Refer to page 2 for additional inforaation.
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CONTRACT ADMINISTRATION CHECK LIST
PAGE 4
NO. DSSCRIPrJ:Olf OJ' TASK
** USPORSIBI& PAJlff
LOCAL
AGDCY CDOT
11. Issue •Notice to Proceed• to the Contractor.
(COOT Construction Contracts Unit, Staff
Design Branch, when CDOT is responsible.)
12. Conferences:
a. Preconstruction (Request Preconstruc~ion
packet of infozination from Region EBO
Administrative Program Specialist prior
to the conference. CDOT Resident Engineer
when CDOT is responsible.)
b. Partnering . . . . . . . . . . . . . . . . . .
c. Presurvey:
(1) Construction staking
(2) Monumentation
d. Structural concrete prepour
e. Concrete pavement prepaving
f. HBP prepaving
13. Supervision of construction:
••
a. Professional Engineer (PB) registered
in Colorado, who will be •in responsible
charge of construction supervision•.
Local Agency PE or COOT RE/PE
If Consultant, company:
J,1 -,, t -u·.,
Phone number
b. Develop and distribute public notice of
planned construction to the media and
local residents .
IIOTB: Only one responsible party should be selected.
Refer to page 2 for additional information.
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CONTRACT ADMINISTRATION CHECK LIST
PAGE 5
NO. DBSCRIPTION OP TASlt
c.
••
Competent, experienced, staff who will . . . ~
ensure the Contract work is con•tructed
in accordance with CDOT policie•, •tandard8
and procedures.
(Refer to the CDOT Procedural Directives and
the following CDOT Operating Manual• for guidance
and assistance -CDOT Local Agency Federal Aid
Construction Manual, CDOT Con•truction Manual, CDOT
Field Materials Manual, CDOT Survey Manual, CDOT
Standard Plana, CDOT Ero•ion Control Manual, CDOT
Davis-Bacon Manual, CDOT EEO/Labor COllll)liance Manual)
( 1) CDOT Form #205 -Sublet Permit Application:
(a) Check CDOT Form 1713 -Contractor
DBE Subcontract, Supply and Service
Contract Statement. Sign Fo:rm 1205
if Form 1713 i• cOfll)lete. (CDOT
Region EI.:O Admini•trative Program
Specialiat)
(bl Check and •ign approval of Pora 1205 .
after Form 1713 ha• been checked by
the Region BBO Admini•trative Prograa
Specialiat.
( 2) Con•truction inapection including
calculation., -aaurement•, and
documentation of interim and final
pay quantities.
( 3) Conduct Contractor/Subcontractor•
reviews to enaure confor111AJ1ce with
the Equal Bllployaent Opportunity(8BO}
/Affirmative Action(AA)/DBB/OJr
requirement• contained in the Contract.
(Standard Special Provisiona, Project
Special Provi•iona and PIIIIA PoEW 1273)
(CDOT Region SBC> Adadni•trative
Program Speciali•tl
NOTS, Only one rHponuble party •hould be Mlected.
Refer to page 2 for additional inforaation.
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CONTRACT ADMINISTRATION CHECK LIST
PAGE 6
** JU: .. ::iONSIBLB PARTY
NO. DBSCRIPTION OP TASlt ~
MDCY CDOT
**
( 4) Notify CDOT Region EEO Administrative ~
Program Specialist and request
assistance for all EEO/DBE/OJT/
Davis-Bacon questions or concerns.
( 5) Complete and submit to the COOT Region .I!_
EEO Administrative Program Specialist,
the required number of COOT Form 1280 -
Equal Employment Opportunity and Labor
Compliance Verification.
( 6) Monitor DBE participation to ensure
compliance with the •comnercially
Useful Function" requirement•.
( 7) Complete and submit to the COOT Region
EEO Administrative program Speciali•t,
the applicable number COOT For:111 1200 -
OJT Training Questionnaire, when project
utilizes OJTs.
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( 8) Check certified payroll• to verify . . )(
Contractor/subcontractor• are in
compliance with Contract requirement•.
The checking shall be coapleted by
project personnel trained in payroll
checking. (Contact the Region SIDO
Administrative Program Specialiat for
training requirementa .)
( 9) Coordinate submittal• by Contractor ..x_
and all subcontractor• of PHlfA Por,n 1391
(Highway Construct i on Contractor'• Annual
EEO Report) to the CDOT Region SEO
Administrative Program Specialiat . The
Report is due to the Region BEO
Administrative Program Speciali•t by
August 10 for all construction project•
Active during the laat complete week of July.
NOTB: Only one responai ble party ahould be aelected.
Refer t o page 2 f o r additional information.
**
CONTRACT ADMINISTRATION CHECK LIST
PAGE 7
** USPOHSIBLB PARTY
LOCAL
DBSCRIPTIOH OP TASlt
(10) Materials:
(a) COOT Form #250 -
Materials Documentation Record:
ACDHCY COOT
I) Fill out and distribute COOT .JL.
Form #250 before the Contractor
co1t111ences work.
II) Complete Form #250 after work .JL.
is completed and distribute per
instructions in the COOT Field
Materials Manual.
(b) Approve changes to typical section ..
(c) Development, Checking, and Design mix
approvals:
I) Concrete
II) Hot Bituminous Pavement (HBP). X
(d) Acceptance of manufactured products. ~.,1\
(e) Inspecting fabrication of structural ~
steel and prestressed concrete
structural components.
(f) Inspecting fabrication of bea~ing .,4~
devices.
(g) Laboratory Check testing
(h) Acceptance testing
(i) Independent assurance testing • . .JL.
(The LA shall us AASHTO accredited
laboratories. The IAT lab shall not be
the same lab as the acceptance lab.
The LA shall develop, complete, and
distribute the COOT Form #379 -Project
Independent Assurance Sampling Schedule.)
ROTB1 Only one responsible party ahould be aelected.
Refer to page 2 for additional information.
CONTRACT ADMINISTRATION CHECK LIST
PAGE 8
** RBSPONSIBL• PARTY
LOCAL
NO. DBSCRIPTION OF TASJt AGDCY CDO'l'
**
(11)
(12)
(13)
(14)
(15)
(16)
Approve sources of materials
Approve shop drawings
Perform Traffic Control Inspections
Approve traffic signal equipment
Construction surveying
ROW monumentation
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(17) Prepare, approve and sign vouchers ..ls...
for interim and final Contractor
pay estimates. (COOT Resident Engineer and
Region Finals Engineer if COOT is responsible.)
Provide the name(s) and phone number(s) of
The person(s) authorized for this task.
1> ~+t ij,c ,d.arso, l• l • 1 C z ... Ir• ,
LA Administrator Phone Number
(18)
LAPE Phone Number
Prepare, approve and sign vouchers
for interim -and final Utility
Company billings for utility
relocation work.
(19) Prepare and authorize Change Orders:
i .e. COOT Form #94 -Minor Contract
Revision (MCR) and COOT Form #90 -
Contract Modification Order (CMO)
(20) Approve Change Orders (MCRs and CMOs)
(21) Approve Federal-Aid funding for MCRs/CMOs.
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(22) Monitor project financial status and . . _)'_.
submit monthly in a format acceptable
to the Region, such as COOT Form #65a -
Project Financial Status Report.
NOTB1 Only one responsible party should be selected.
Refer to page 2 for additional information .
CONTRACT ADMINISTRATION CHECK LIST
PAGE 9
** RSSPONSIBLB PART!'
LOCAL
NO. DBSCRIPTION OP TASK AGBllCY CD0'1'
14.
(23) Prepare and submit monthly progress
reports to the Region Finals Engineer:
COOT Form #llOa -Status of Active
Construction Projects, and COOT Form
#517a -Status of Construction Project
Finals. Due by the 1st of each month.
(24) Contractor claims/dispute resolution.
Local Agency must follow CDOT
procedures unless Section 105.17 of
the Standard Specifications is modified
by a Project Special Provision. ALL
contracts let for bid by the Local Aqeney
shall contain a project !R•cial provision
removing CDOT from the resolution process.
Make monthly progress and final payments
to the Contractor for completed work. (CDOT
Center for Accounting, Division of Human
Resources and Administration when CDOT is
responsible. )
15. Make monthly progress and final payments to . . .::J.....
Utility Companies for completed utility
relocation work. (COOT Center for Accounting,
Division of Human Resources and Administration
when CDOT is responsible.)
16. Conduct routine, random, project reviews . . . . .!.._
••
to ensure the project is being administered
in accordance with the terms of the construction
Contract and the approved project specific
agreement between CDOT and the local agency.
Provide the name and phone
responsible for this task.
)?~w y .... .lev, ..
Name of LA or COOT RE/PE
number of the person
>•l-7c1. -u·•C
Phone Number
NOTB: Only one responsible party should be selected.
Refer to page 2 for additional information.
CONTRACT ADMINISTRATION CHECK LIST
PAGE 10
•• USPONSIBLB PARTY
LOCAL
NO. DESCRIPTION OP' TASlt
17. Joint FHWA/CDOT Quality Assurance (QA) Review
Teams will conduct select program reviews in
accordance with COOT's Stewardship Plan.
(COOT Staff Construction & Materials)
18. Conduct final project inspection, complete and
submit COOT Form #1212a -Final Acceptance
Report. COOT Resident Engineer with mandatory
LA participation.
19. Final project acceptance, write final project
acceptance letter and distribute per
procedures in the COOT Construction Manual .
20. Advertise for final settlement. (COOT Staff
Construction when COOT is responsible.)
21. Prepare and distribute final •as constructed•
plans per procedures in the Construction Manual.
Retain original cross sections with final documents.
22. Check final quantities, final plans and the ....
final pay estimate.
23. Sign final pay estimate sheets and voucher.
24. Check material records.
25 . Submit final materials certification.
26. Obtain COOT Form #17 -Contractor DBE Payment
Certification, from the Contractor and submit
to Region Program/Finals Engineer.
27. Obtain FHWA Form PR 47 (Statement of Materials
and Labor Used ... ) from the Contractor, check
and submit to Region Program/Finals Engineer.
(UQUIRBD ONLY OH NBS PRo.DCTS WITH TOTAL
FINAL PA'DIBNT SXCSSDllfG $1,000,000.)
28. Complete and submit COOT Form #950 -
Project Closure.
29. Retain project records . (For six years
from date of project closure .-)~
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NOTB: Only one responsible party should be selected.
AGDCY CDOT
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FHWA Form 1273
REQUIRED CONTRACT PROVISIONS
FEDERAL-AID CONSTRUCTION CONTRACTS
I. General .................................................................. 1
II . Nondl.aiminalkl ..•............................. .................. 1
Ill. NonaegrllQllad Fac:illllN .•.•....•..••..•..............•......•. 3
IV . PaymMt of Pledelelmined Minimum Wage........... 3
V. Statemenll and Payrolls ........................................ 8
VI. Reconl of Malllriala, Supplies, and Labor .............. 0
VII. Subletting OI Aalgning the Conlract ...................... 7
VIII . Sa'81y. Ac:cklent "-lion .................................. 7
lX. FIIN $.....,_.. eon-nlng HlghMy Projects.... 7
X. ""'*'1*1tallan of Owl NI Act and Federal
Water Pollution Control Act ................................................... 0
XI . CerNcallan ~ ~t. Sulpanlian,
lnellglblllty, and Voluntary Elldullon ...................................... 8
XII . Cel1fflca1lan ~ UM of Contract Fundl for
Lobbying ................................................................................. 9
ATTACHMENTS
A. Employment Pr9fwwnce for Appalac:hlan
Conlrac:II
(lnctuded In Appalac:hlan conlnlctll only)
L GENERAL
1. TIM9e conlract provt8lona lhall apply ID II work
performed on the conlract by the contracll)(s own organization
lltld with the assistance of worti.. under the cantrac:IDr's
Immediate superintandence and ID II work perbmed on the
contract by piecework, station wan<, OI by subcontract.
2. Except as OlhelwlM provided for In each Ndlon, ..
cantradlor lhall lf..i In each autlcanlraCt .. of .. lllpulalona
contained In ._ Requncl Contract Provillona, and ..._
require their lndulion In any lcM9I" .. IUbcontract OI ~·
order that may 1n un 11e made. 111e ~ Contract Pluvl-
..,. shall not be ~KDpc..alad by ,.,._ In any -· The
prime conlrador 1h11 be rwspClnlible for campllanm by any
IUbconlradOI OI ~ .. IUbcaft•lldar with 11w ~
Conlract Provtllona.
3. A breach of any of the dpulatlona cantainCld In '-
Rllqlftd Conlract PnNlalona lhal be IUfllcllnt graunda for
lllrminallon of the cantract.
4 . A breach of the following c:la.-of .. Reqund
Conlract Provisions may also be grounds for clebannent -
provided in 29 CFR 5.12:
Section I, paragraph 2;
Section IV, pa,agraphs 1, 2 . 3, 4 , and 7 ;
Section V, paragraphs 1 and 2a 1hfough 2g .
5. Disputes arising out of the labor standanls prolllllona of
Section IV (except paragraph 5) and Section V of e-
Reqund Contract PrtMSiona shall not be lllbj9ct ID ..
general dlspum dauae of this contract. Such dlspt,lla 1h11
be r1ISOMld in accordance with .. progac1u1a al .. U.S .
~t of Labor (OOL) as set fonh In 29 CFR 5, 8, and 7.
Disputes within the meaning of this dMme lndudct .......
t,e-, the conlracfDr (OI any of Ill 1Ubal11ndars) and ..
contracting agency, the OOL, or the canndar's employ.-or ....,,......._.
6. s.i.c:tlon of Llbor: During the ~ of Illa con-
lract. the a,n-shall not
a. discriminate against labor from ~ CIiis Stata,
poaasion, o, ltnllay of the Un, ed s-(ucapt for
amployment prefllr9nce for Appalachian ~. when
appllcable, as apec:lfted In Altacllment A), OI
b. wnploy canw:t labor for any purpaM aMllln .. llmlll
of the project unlNI It .. labor performed by c:mwlcla ..,., ..
on parde, ll,pervlled ....... OI pnibelian.
H. NONDISCRIMINATION
(Applicable ID al Fedefal.ald construction c:::mncta and ID
II l9latlld IUbcxlntracta of $10,000 or men.)
1. Equal~ Oppol1unlly. Eaial •11111D',mall
appar1Unlty (EEO)~ not ID dllcdiilW and ID lalie
alllnnatlve action ID _. eqi111 appo,IUnlly a -b1II under
laws,_..,. orders. NIN,~ (28 ~ 315. 29 CFR
1830 and 41 CFR 80) and on1e1a of the s--y of LallDr •
fflDdllled by the piovlllonl praalbed .......,_ and lmpaNd
iu-t ID 23 U.S.C. 140 lhal canatllula 1!W EEO and
apdc: alllrmalMt action llandanla for .. CUirm'S piqacl
...... under .. ciannc:t. The EQal ()pplllUllty
Construct1an Contract Specllc:allo.• NI tam :!Sider 41 CFR
80-4.3 and the provt8lona of lie American Owuallw /Id of
1990 (42 U.S .C. 12101 1111111-) at tor1h _.,. 3 CFR 35 and
29 CFR 1930 .. ~ICDlpm-.S by,..._ ill :lela --=t. In
.. U9QAtlon of this cantrac:I, the canndllr ~ ID QXnply
with Ille following mink'llum epec:itlc niqunr,-u lldlwlllN of
EEO:
L T1le connclOt wa _. will lie Slala ~
agency (SHA) and the Fedlrll GcMi,_11 ·111 can,tna out
EEO obllgatlona and In their ,..... of llla/llel' aclhllN under
llecannct.
b. T1le conlrador .,. accap1 • 1W apaallng palcy ..
lallowlng --t
"It la the pallcy of Ills Company ID_. 9* applralll
-~.and .. __.._._. .... ••-.,,.nl. wllhoul NglJld ID hlr -. ..ilgian. -.
cmlar, natlonal Gllgln, 8119 ot cllalllaly. 8'llr. ac:111111 ...
Include: ··~ ~ .......... 0, bnllar. ~ OI IWl*'-'l 8CMllalng; 11,aa or
""'*'811on; ,.._ of pay OI Cllw IDnnl of Q.iiiijM--1,
and Nlectloll for nlr*lg. lndudlng au•..._...
p,ww,a......_,, andloran-lle--jab rarq. •
2. DO Olllcr. The cannc:a wa ~ and .....
known ID lie SHA canncllng allcllw an EEO Ollmr 11111D wa
have the INpollllbillty for and mual be c,apa:,a of allal:IMly
aclmlnillar'•,g and pranollng an acaw ~ ~ of
EEO and who must be asigMd ~ a111a111r and
,wpanaiblllty ID do IO.
3. '*-lnalloll of l"Clllcy. NA ,_ al ..
CXIIIIIIICIDl"s 11111 who -aullallDd ID '--......
pramola, and dllcNIII ---. ar who 1www111•1d llldl
ac:llon, OI who .. IUbatanllally ffidM In IUCl'!I ac:lan. ... ba
made !Illy cac,llranl of, and .. linplan6it.. -_ .... ..
EEO pallcy and cannClull ...... In ID ;:IIIMla 1111() n
MCh grada and I S • I of WIIIIN,ft6!L TD -1111
...... ....,..t .. belMl.lle ..............
...... "**'1un,;
. : ~
_._. .. _
a . Periodic meetings of S\IIMIMIOly and pe,sonnel office
employees wilt be canducled before the start of WOfk and then
not leSS often lhan once ev.y slx r,gilhs, at which time lhe
contraclO(s EEO policy and Its lmplementa1lon wi1 be
reviewed and explained. The meelingl will be condudllcl by
Iha EEO Olftcer .
b. All MW supervilofy or personnel ofllce employNa will
be given a thorough Indoctrination by lhe EEO Offlcer,
COl/9fing an major aspecta of the connclOf's EEO obllgatlonl
within lhifty days fellowing their repc)l1ing for duly wHh the
contractor.
c . All personnel who are engaged In dnd ~
for Iha project will be lnstrucled by Iha EEO Offlcer In lhe
contraclo(s procedures for localing and hiling mlnartty group
employees.
d. Notices and poelall Mlllng far1h lhe oontractor'a EEO
policy wiH be placed In -INdlly _..lo~.
applicanta for employment and pallntlal ~-
•. The c:ontraelar'a EEO pallc:y and the pnicedurw lo
implement auch policy wll be brought lo ... IDlnllon of
emp1oyeea by -. of l'IINlings, lfflPlorN llandllooka. or
Olher approp,tallt -·
4. Recruitment: W'*t adll8l1lalng lor ~. lhe
contractor wll Include In al ~ for~
notation: "Ari Equal Opportunity Employw." /Ill auc:11
ICMlr1laementa will be placed In publlcdona i.w,g • lalge
circulation among mlnartty groups In .. -fnlm which ...
project WOik fc,ce would ~ be deriwld .
a . The contractor wiU, unless pqcluded by I Vllld
bargaining agreement, mnduct ayatemallc and dnct
recruitment lhrough publk: and private employee r1lf9nal
eources likely lo yield quali1led mlnartty group applic:anta. To
rMet !his requnment, lie contradar w11 ldenllfy aoun:a of
polential minarity group ~-and N1llllilh with auc:11
Identified -p,oeeclu,98 wtwwy mlnartty graup
applicants may be refllnwd lo the contradar for enlPIIJll*II
considenltlon.
b. In lhe ' hWII lhe ccntradar ha I valid llalglilllng
agreemen1 providing for uduliv9 111mg 11111 ........ lie la
upeded lo obMrw ... pnMliona of ... ~ lo ...
extent lhat the lya1am pem,ila the connclal'I w ...... will
EEO contract pn,,,lalons. (The DOl. llaa held llal ..._
lrnplefMntation of IUCII agrwne111S ,_ lhe aAlct of
dlsaimlnatlng against .....,.._ ar -. or obllplN lhe
ccntractor lo do lhe -· auc:11 ~talon ...._
Exealttve Onler 11246. a-.clecl.)
c. The contractor will encourage Illa s--t ~
lo refer minonty group appllc:anta for employment. lnlannlllon
and procedures with regard lo refwT1ng minority graup
applicants will be diaalaMd wilh employ9N.
5. P.,.onnel ~: Wages, WOl1dllg Wlditlona, and
employee beneflta ... be Mtabllelled and IClrNnlllarecl, and
pel'SOllnef actions of ev.y type. lnc:ludlng 111mg, upgrading,
promotion. nnar.r. demotion, layoff, and tarmlnllon, ... be
taken without regard lo race. color. religion . -· natlonal
origin . age or dlsablllty. The following p,ocedlll'N ahall be
foltowed :
a . The connc:IDr will conduct periodic inapedlalw of
project sites lo Insure lhal wo,tdng cancllanl 1N1 ~
fadlitiN do not indicala dlaalminalDfy 11.-nent of pnlject -~-
b . The contractor will perlodlcally .............. of
wages paid wilhin uct, c11Uilcallo11 1o delllmine any
~ ,:,If discriminatory wage practlc:N.
c. The contractor will periodically review Hledad
PfflOllnel adlOnl In depth to del9rmlne wllelher .... Is
ellidence of dlsaimlnatlon. Wllete evidence la found, lhe
contractor wll piomplly lake correc:llw action. If ... review
lndicalN lhal the dlaa1minatlon may utlnd beyond ...
IC1lona mtewed. auch correc:llw ldlon 111111 lnctude al
lf'lec:led persona.
d. The contractor wil promptly inwstlgatll .. complaints of
111egac1 dlaaimNtlon made lo lhe ccntrador In connedlon
wHh Illa obllgatlona under !his contract, wll atlempt lo rNOM
auc:11 complaints. and wiD ... appiopr1all WTwctlve ldlon
within a. renonable time . If the ilwestlgatlon lndlc:alN lhllt lhe
cll,c.rimination may 1tlact persona other 11811 the complainant,
IIUCII con9Cllve ldlon 111111 lnctude auc:11 otl1er persona. Upon
completion of uct, lnwltlgatlon, .. contractor wll lnfarm
awry camptelnant of .. of Illa -of appeal.
II. Training and Promollon:
•. The contrlCtllr .. nalat In locallng. quallfytng, 111d
lncruaing Iha lldlla of mlnartty group 111d -employNI,
111d appllcants for employment.
b. Conailtlnl with lhe oontractor'I wark Ian»
.....,_.. 111d u pennlulble under Federll 111d Slltl
l9QUlltlanl. the ccntractor 11111 maic. ful -of lrlinlng
PIOll'lffl8, i.e .. app1111llclllllp, 111d on-Ille-jab lrlinlng
PIOll'lffl8 for ... geog;aplllcal -of connct pel1olffllla.
Whlll flellble, 2!I PIR*I! of IPPflllt!cel or niMN In IIICh
occupdon ahall be In !heir Int ,-r of apprantlClahip or
lrlinlng. In lhe 1*11 I apec:111 p,ovllion tar -.1lng ii pnMded
under Ilia contract. 1h11 ~ wll be auparwled •
!ndlclllld In the apec:111 pn,,,laion.
c. The ccntrador wtl ldvlN ~ and appliclnts
tor ~ of l...illble 1r11n1ng PIOll'lffl8 and ennnce
~loruct,.
cl. TIie canlrlClor wll pellodlcllly 1N1W lhe lrlinlng 111d
pnimalon P*r11111 al mlnartty group INI wamen ~
INI wa encaurage ellglble ~ lo apply lor auc:11 lrllnlng
111d pnimalon.
7. Unlona: If lhe ccnlrlelor rellel In wllClle or In part upon
1R11111 111 I -.n:a of ~. lhe cannclor .. -
111111W beat elbts lo obtlal .. coaperallal, al auc:11 unlana lo
._ appcn.nllll lor mnirtty i,oupa INI -wll*I .. .nana, 111d ID ellec:t ....... by u:tl unjanl of mnirtty
INI llmale employNI. Aclolw by .. cannclor .._
eectly or llfOu(jh I Cllllhelol'a WClllllail ICllng &I agent
.. Include the p,ocedlll'N Nt tart, below:
I. TIie canlrlClor wlll -beat l8ar1I ID deloalap, In
l!!tloaapei-.. llloi-, will ... unklnl. jainl -.1lng progrw ...
IIMm1I quallfytng men mlnartty graup membela end -
lor 11¥,ibenNp In lhe unklnl 1N1 lnalMlng lhe *Ill of
"*IOllty graup en,pla,-. 111d -IO 1111 lhey may qualify
lor lllgla paying ~,t.
b . The contractor .. -bell eflarts lo irlclllpcna Ill
EEO c:llule lnlD uct, union agrwment ID lhe end llal eucll
union wll be conndully bound lo ,... appllcellll .alCIUl
rega,11 ID lheir race. Olllor. religion. -. lllllonll origin. IOI or
dlllbllty.
c. TIie aonnc:lor la lo obtlal lnlannlllan • ID ..
.-..I inc:llca lNI palldll of lhe llbar UN1111 --1111 ID
......... eucll lnfannlllan la wlllln ........... --
of lhe llbar unlan INI eucll llbar UN1111 .-..11 ...... aldl
lnlannlllan ID .. aanncmr, .. aanncmr 11111 • --ID
.. SHA INI 111111 Nt tart, ..... ellafll '-beln IMlle ID
obllill auc:11 lnbmllan.
llEQU1IW) BY 23 Cfll '3).IOJ -
. t
... .. ..
• •
d . In lhe event Ille union ii unable to p,ovlde Ille
conlractor wi1h a reaonabla flow of minority and "'°"*'
Nfemlls within Ille time lmil NI lor1h In lie caledM
bargaining agrNment. Ille contrac:lor wll, IIWough ~ldapeildant
reauilmenl ellor1s. • .. en,pioymlnl Yamic:IN without
rega,d ID race . color, rwllglon, -. national Ollgln, age or
disability: making ful efb1a ID ablalrl qualtled tndlor
qualltlable minority group l*90l18 and -· (The DOI. has
held lhat it 111811 be no •-that h union with which Ille
conlractor haa • coledlwl bargaining agrwenw,t p,ovldlng for
exdushle n,f9rral failed ID ,_ mlnOltty e,nployNe.) In the
_, the union '*'81 Plac:tlce pr-is Ille cantrador from
mNtlng Ille obligations~ ID e-tl\/9 Order 11248, a
-.cled, and lhese apec:lal p,ovlaiana, IUCh cantrador lllall
immediately notify the SHA.
e. Selection of lullcanlraclora, ~ of
.......... and l.ealng of~: The cannclar ....
not dilalmlnate on the groundl ol ram, color, rallglon. -.
national origin, age or dlAllillty In lhe Nledloll and IWtentlon ol
IIUbc:ontradllrs, Including~ ol ma..,._ and re-
of equ;pn.it.
•. The contrac:IDr .... notify .. poten1lal 11Ubc:on'**'9
and auppliers of his/lier EEO obllgatlone under lhil contract.
b . Oisadvwllaged bullr.a enlelprlles (DBE). •
deftned In 49 CFR 23, lliall have eqial appo,tunity ID compete
for and pe,farm IUbconncta wllldl .. contrac:IDr enler9 lnlD
pursuant ID 1h11 contract. The contrac1Dr ... ,_ hi& beet
efforta to IOIIClt bids from and ID uaz. DBE IUbconlrllc:IDra or
IUbcontradllrs .... ~ mlnOltty group and faniale
~lion among .. e,nployNe. Conlrllc:IDra ....
obtain lists oA DBE CGnRUdlon Irma flam SHA pe,9Q1MI.
c:. The contrac:IDr wll ,_ '* ,beat efb1a ID -
IUbcontradDr compllanc:e with 1119ir EEO obligationa.
9 . Rec:onls and Repo,ta: The contrac:1Dr lllall keep IUCh
IWCOds a ~ ID ___. oampllanm w111 1w EEO
~. Suen _. 11111 lie l9llllned far I pe,tod of
hN yu,s following can.,ielon ol tw -*ac:l -.It 11111 11111
be availallle al _.... 11mee 11111 pleCN far lnlpec:IOn by
IUlhonad rwcw-lallwe ol lw SHA and lie FtfWA.
•. The --kepi by .. contrac:IDr .... docunenl
... fclcJwlnsl :
(1) The numller of mlnOltty and IIOIMTllnollty 91VU11
members and "'°"*' ~ In eec:11 warl! dulHlc:ltlan on
... project;
(2) The P1Q111Wa and efforts being rr , In
QOOPllflllion with unione, wllell apptlclble, ID 1 • .,
employment opponunitlel tor mlnorilell and"'°"*';
(3) The PIQIIIWa and efforts being made In 1oca11n!1,
hlnng, training, qualllylng, and upgrading minority and faniale
employees; and
(4) The PIQIIIWa and efb1a being made in NQ11W111
the setvk:es of 08E IUbcontradln or IUbcontrac:IDra with
meaningful minority and lemale ..-,Illian among lll9ir
employees.
b . The contradcn wll IUbmil an mwlUal l900tl ID 1w
SHA each July tor lie durallon of h prqec:t, lndlcallng 1w
number of minority, -· and nar.fflillCIIIIY 9"IUII
employNa currently englgld In eec:11 warl! ell I I IP .. I
l9qlnd by lie -*ac:l wmtt. Thia lnbmallllll II ID N
lwported on FOlffl l'HWA-13111 . II_... jab nallng II .......
reqund by apeclal p,o,,ielon, h contrac:IDr .. be ..... ID
coled and repaf1 nlnin9 clall.
._ NONIEGIIEGATID ,ACLmal
~ ID al Federal-ad canm,cllon canncla 11111 ID
II r9lltecl IUbcantradl ol $10.000 flt-·>
L By IUbmlalon ol .. bid , 1w -*'I ol 1111
cannct or IUbcannd. flt 1w ~ ol 1111 1111111111
ll,pply ~ flt pura,w ..-................ ..
bidder, Fednl-eld Clllilll'Uc:llc ainnc:llar, --.. ..... .
fflltlrial IUPPlar, flt ................... --hi ..
Inn doN not fflllnllln or pn,,,tde far II ~ any
NglW9lled fac:lltlN II any ol II Nllblllv,e•. 11111 hi ..
Inn doN not l*fflll 111 ~ ID '*1arm llllr ..,..._ ll
111Y loc:ltlon, undlr Ill carmit. ..... ~ faclltlN -
maintllned. The Inn 11PW lial I biNdl ol llil ~
la I vtallllali ol lhe EEO pnMliDN of llil CDihCt. The h
b1ller cer1lftN 1111 no ~ .. be Clllllld -ID
adequlll,.... on .. bNII o1-ordlallaty .
b. ,.. UMd In .. Cli ............... •19g1egalld
....... -any..itlng-. ..tt-. ,.._.. and
....,_, ....... and --ealng -lmKtoc:b,
IDClla -· and ollW -.age flt dlwllng -. paldng
Iota , drlnldng fllunlllne. ,_..... or ••••·•• -.
n111pc111111a,,, 11111 11au11ng --.. PIWdld far ~
wNdl .. ~ by miplat cbc:11119. or -. tn fac:I.
Nglwgalld on ....... o1-. ailar, NllglDn. Nllonll Clllgln.
age or dlallaty, becaM of llallll. IDml-. flt--....
The any~ .. be far .. clllbled ......... demlndl
for-...Y-* (e.g. dlNlllld pa,tan;~
C. The~.-... ·-~flt .. allllil'I
IClenllc:II Cll1llcltlol1 flam pnipaeed ..... a.an flt ffllllarlal
._... prior ID~ of~ flt~ d
liilllllll lllPPIY ~ of 110.000 or nwn llld 1111 I ..
retain IUCh Clilllcatlana in .....
IV. l"AYIIEff OI' HIEIMIW IIINIIIUII WAGII
~ ID II ,,.... aid OllillllUl:lan aonnm
--. 12.000 111111 ID II ...... •~ •w. WllPI far
Pl'atacll lDc:allll on......,....._.• 1111111,... flt rural
innar oallec*n. "'*" -....... ,
1 ...... :
•. ,. ...... and ............ flt wmtclng
upontw•of .. wmll .. Npalllw • -.11111not
ille alln ... _ .... 111111 ....... 9 J lldlduclarl
or .... on-..-...._ .... ..,._.....,.. -....-.. ,., ,....... ca Cl'lll a, ,..... ,., ..
a.cn.y of Llllar undlr .. Caplald Id !40 u.a.c. :mlal
.... .-o1-.-111111 ....... -.. .......
GIiii _.... ....,, M II ... of ......-_ 111a
..,._.. 11111 be oampulld II wage.._ not 11N ... '-
IDllllned In ................. of lw ~ of Llllar
~ ................. ., .....................
and ...... I pa,t ..... ~ of air -nt
.......... wNdl nw, lie ...... ID .......... ..
-*ICIDr flt II aullaD, .... and .... ..._. 111111
iilNhenlm. The ........................ .......
ell S elll wandwege.-_......Ulllllr~2ol
11i1 Sec:ltall rl and .. DOL ...... ~1311) • "-
FHWA-1485)11111 be p,..s 1111._ by ......... ...
....... a.an ......................... ... ........ .......... _ .. ....,_., .. .......
P'ottwpu,paeoflill ................ _
~ lllllclpaad ................. .....
1eC11111i1 10IIC2) of .. DII • 0 Id l40 U.S.C. 2N1t • ...... ol .... flt ..... _ ....... __ lD
a11111--.•.u•sta ...... • ........ .,
leClllllilrl ......................... ..,..., ... ..... ....... , ........ _ ....... __ ............................. ......., ... ..... ................... _ .. .....,..,.._
,..... ....... IDlie tu•JIIII ..........
UQt.1aE>IY :J CR6J3.102 -
t
• •
dunng such Mekly period. Such laboreq and mechanics lhall
be paid 1he appnJpllate wage rate and fringe benelltl on 1he
wage delllfmination for 1he c:lauiftcation al WOik ICIUally
perfanned, willout r9QMI ID lkill, except IS pn,vtded In
paragraphs 4 and 5 al thla Sec:llon IV .
b . LaMnra or mechanlc:a pe,fonnlng WOik In men than
one dassiflcation may be compenAlld at 1he rate apedtled for
each daslitlcation for 1he lime actually WQlkej lher9in,
provided. that 1he employer's paYfOII l9CXlfdS acantaly set
for1h Ille lime spent in each daultlcation In which WOik Is
perlormed.
e. AU Nlinga and interprelatlons al Ille OaWl-8acon Ad
and related Kia contained In 29 CFR 1, 3, and 5 .. herein
Incorporated by~ In this connct.
2. ClaMlflcallon:
a . The SHA connc:llng olllmr ll1all 1WC111R that any
dau al labolWa or mec:hanlcl ~ under .. contrac:I.
which Is not lla1ad in .. wage delllmlnallon. ... be
claslifled In conformance with 1he wage d9larrnlnllllon .
b . The connc:llng olllc:ar ... ~ ... addllonal
cluaillcation, wage ... and lringe .... only ..., ..
lolowing atlarla ... been met
(1 I .. WOik ID be l*famwd by .. addllonal
c:laulfk:atlon ~ i. not pa,famwd by• c:laalllcalcn In
... wage dellrminallon:
(2) .. addltlonal daaitlclltlon 19 ualad In lie -
by ... ainstrudlon lndultry,
(3) .. p,opoMd wage ..... lndudlng any bona tide
fringe beneftla. bears a _..,.. Nlllllonllllp ID .. wage
,_ contained In 1he wage delannnatlon: and
(4) wlll !aped ID helpers. wllell lldl a
c:laufflcallon ......... In .. -In wllidl .. --•
pe,formed.
e. " .. conndor or 1ubcaunctor1. • appraprlale, lie
labolwl and medlanica (If IIMMI) ID be ~ In ..
additional c1au:cca1,., or llllir .....-11a1-. and ..
con-.c:tng aa-8111N on .. c11!11llc1llon and wage,..
(lndudlng .. amoun1 .....-«I tor fmga 11111111111 .._
appn)l)riatl), • ,apart al .. acllall --... bl .. by ..
con-.c:tng olllc:ar ID .. 00L. Adn_. .. of .. Waga and
Hour ONillon. ~ ~-M1•M ... ,,
Walllinglon, O.C. 20210. The Waga and Haur Adn_. .. ,
or an aulllorizld ,._.....,., .. app.vwe , modfy, or
dlsappro\le r-v addlllonal da1:C Clllln acllall .,.. 30 _.
ol 19Cetp1 and 10 adlOiN .. oonndng olllc:ar or .. ~ ..
con1rae11ng olllc:ar wlllln .. 30-day PIIIDd 1111 addlllonal llml
Is necaua,y.
d. In ... -,c ... contrac1or or IUbcorihdln. •
appropna ... Ille 1a11orWW or mechanica ID bl ~ In ..
llddilional dasliftca1lon or llllir ·•-....-. and ..
conlracling olllcar do not 8111N on 11111 p;opGlld ct111 11 ca41on
and wage ... (lndudlng .. amounl .....-«I tor fllnga
benefits, ..... llllll"Cllllll), .. ~ ollmr ... ....
.. quesiona, lndudlng ........ al all .............. and
h recammenclallon al .. canhdlng ollmr, ID .. Waga
and Hour AdrTw*-tor --. .. 111i1111111. Said M,111 .... .
or an aufloriz9d ,wp,-llalve ... ..,. • -. ....... .
'Mtllln 30.-alNCeiolandao.,_ .. _....allmr
or_.~ .. connc:llng olllc:ar wMNn .. ». PIIIDd 1111
llddilorlal llml • -.a,y
•. The wage ... (lnc:ludlng fmga ............
app,apnate) ~-~ID ....... 2IC Of 211 of 1111 s.cao,, IV INI be paid ID al _.._ ~-' In ..
additional c:IUlfflcation IIOm the ht day on which WOik Is
pe;formed In .. dlSllllc:ation.
3. Payment of Fringe lleneflla:
a. Whenewr the mirwnum wage rate pi'eacrtbed In the
contracl for • dau of lalloran or mechanicl lnc:ludes • 1ilnge
beneftt which Is not eJll)l'8IIMd u an hourly rate. 1he conhdor
or IUboontradorl. as app,opriate, llhall eill\er pay .. benefit
• slalld in lie wage detennination or shall pay anoller bona
ftde lrtnge benefit or an hourly case equivalent lhenlof.
b. " lie contrac:tor or subcontrador. IS appropriate,
doN not make payments ID a lnlltN or 04IMr lllinl S--,
Mlshe may conelder • • part of the wagea of any labolW or
mecharic the amount of any caell l'NSOl'l8bly an1ICipnld In
providing bona ftde fringe benefttl \#Ider • plan or program,
pn,vtded, 11181 1he Sec;relaly of Labor hu found, upon lie
wrtllln l9qUNt of the contractor ...... appliclble mndanll
al .. Oa.11-a-Ad have been met. The Sec:r9laly of
Labor may 1WC111R lie contrac:lor ID HI aide In a Nl)llale
accaunt NMII for the fflNllng of obllgallonl under 1he plan or
program .
4. Appr9nlae and T,--~ of Ille U.S. DOI.)
andHalpen:
.. Appiwnllcel:
(1) AppiwnllcN .. be permlttad IO WOik at INa 1hen
tie predellin.ed ,.. for the work they pei1ormee1 ..,_ a.y
... empoy9d PIii--' to and lndMdualy ~ In • bona
Ide app;willcelhlp pnigram ragilllr9d with .. DOl. ~
11*11 and Training Admlnllntion, Bur-. al ~
and Trair*ig, or w111i a Stall apprw,tlolshlp agency .wmgnlZld
by Ille aura.,, or II a per.xi ii ernploV9d In lilll'her Int IIO
.. al p.m-..•1 ··"*""*" • an appr9nllcl In IUdl an
app.•otloNlllp pnigram, ""'° • nal lndMdually rwgil1lrwd In
.. program, llul ""'° .. been Olfllled by Ill ._ of
App;w;ilklllhip and Training or a 81111 81111f91illlllllip agency
~ ~) to be elglbll tar proballorWy .....,._.
-... appiWIIIOI.
(2) The allowable rl1lo of app.•illoll ID
~....i e,'llployMI on Ill Job • In any cnft
claAICcala11 ... nat be...-llwi Ill rallo pa,mlllld to ..
-*aclar • ID .. anh -' bCI undlr Ill .......
program . Mt affllllOwN 11111d on • payiall • an 8PIRlllkll
wage ...... ""'°. nal ........-.i Of~ ...... .
ltalld above .... bl paid nal ......... Ill ........ ..
ml lltad In Ila wage del9inill,allci,, tar .. SI 1WCIIS: I
work adlllly pe,fonned. Sn adtltlton. any IIPPIWllkll
perfom*lg work on 1w jab • In -fll ... ratto pa,millld
under fie ...,....,.. pnigram .... bl paid nal ...........
IOplllc:lllle wage .-.an .. wage --.n • ..._, tar Ill WOik
adlllly pe,fonned. wi.. • -...aar Of .........
perfom*lg ODftAlldSon on • p.qact In • Soollly ollS llwi 1111
In whldl Ill .......... ........-.i ... ,... and .......
(....-1 tn .--.-. al Ila jaumayffwl ..... lloulty .-1
apadSl9d In Ila oor.-.:a's or IUbcor.nm,,'1 ........-.i
program .... be~-
(3) E.-y ....,._ IIIUlt be paid • nat laa 11811
.. .... apac:llad In Ill ...,....,.. piogrwn far Ila llPPIWllkll'8
.... al p.ogiw, ..... a a jNIWillgl of ..
~ ...... IIOultr ... lll90lllld In ......... ..
dllamlinal on. .. ......... bl paid fmga ..... In
~ ..... ...,.....of ...... 1:11,. ........
• lw app.u ll:11'* llll'lllalll dclll nat ~ ltngl ........
....... 1111111 lie paid Ila W -fll fllllll ......
.... on ............ -.. lllr .. ........
res n Ill ~ • .. fl& ••• IDr .. Will ... Haw
DMISoll .......................... IDr ..
................. t 1 I ......... lllllbl-ln
_._ ........ ii .... ,
UQUaED av u en 63> :oz -
t
.· ... ..
• •
(41 In the ewnt the Buniau of ApplWllicNl',lp and
Training, or • State apprantlQahlp agency r9COQIIIDd by the
~. >llllhclrNI approval of an appranlicalhlp program, the
contractor or subc:onlnlelllt wil no longer be pennltllld to u1aze
8Pl)fWlllca al leu than Ille appllc:able predewn•led ralt for
the c:omparable worll peiformed by r9gUlar employees unlll an
acceptable program la apprOV9d .
b. r,.._:
(1) Except• provided In 29 CFR 5.18, Ira.-wll
not be pennilled ID worll at IMI than the predetennilled lllle for
the WOik performed ..... they ... emplay9cl ~ to and
lndMdually l9glsltr9d In • program which ... l9CIMd prior
ll!lllfllWI, evtdlnced by formal Cll1fflcallon by .. OOl.
~ and Trall*lg Admlnlllratlan.
(2) The ratio of nlrw ID journeyman leV9i
employeel an the Job· alll lliall not be grua than pennlllad
under the plan approved by .. ~ and baning
AdminilhllOII, My~ .... on .. pay,all 81. --
rate who la not ragiltlr9d and pe,tcipalllQ In • nil*'O plan
appnMld by the Efllllk¥nWlt and Trainng Adn*lilnlon ....
be paid not i.a lhan the appllcable wege ,... on the -ee
delti11•.at1on for the dau:CcalDn of worll aally pa,fonnad.
In addition, any n1r.a pe,ta,mng work on the Job lilt In
-of 11111 rallo permilltd WIClar 11111 l9glsltr9d program
"'811 be paid not i.a lhan the appllcablt -ee ,... on the
wage deltimlnallon for .. worll aally pa,fonnad.
(3) E-, niiwe mull be paid al not lela lhan the
,... apecilled In .. apprOV9d program for lllalllS leV9I of
progrw, ....... -• ~ of 11111 joumeynwl..,,..
hourly ralt apec:illed In the appllcablt wag9 dllltiii.illlo,L
T,.._ lhal be paid fllnga beMllla In WWWdaiOI wlll the
pn,,,illanl of the --p,ogram. If .. --..........
not fflWlllan fllnga benellla. ..... ... be paid .. Ml
amount of fllnoa bellllll lalld an the wage ..., .......
unlta the AGNMab of 1w Wage a Haur DMllan
daltnnlnN ....... ii., 8PPll•*""'P ....... Wclllld
with the CClff98POlldlnl ~ wage ,... on the
wage ....... 181oi1 wllloh pnMdaa for ....... Ml fllnga
banelll for app.e,ia., In wllloh -IUCII n1rw INI
,.....the _fllnga ................
(4) In the .-ll the ~ and Tralnng
Admlnilhllon ...... ....,.. of• nil*'O ....-... c:onnc:a or auboolindar,.. no longer be pwn-.i ID utaa
llairw ...... llan ........ Pl ......... --.. work pe,fanned 111111 an acmplable program ii appftMCI.
C. ......,.,.:
Helpers wll be permilltd ID work an a p!ojecl I the
helper dalaifcallan ii apedlled and dalned on the appllcablt
wage dallnnNllon or la appftMd ........ ID the
contormanca ~ Mt IOl1tl In Sec*III IV.2 . Ml _...,
lilltd an • payn,11 at • helper wage lllle, who la not • ....,
under • approved datlnillon , lhall be paid not .... .... ..
applicable wage ralt on the 'MIii ............,., for the
dassiflcalion of worll actuaUy perlonned.
5. ApprenliCN and T,._ ~ al .. U.L
D01):
jDumeymen .... not be grular than pennitlaa :,y Ille llnna of
.. per1iQllar pnigram.
8. Wllhtiolcllng:
The SHA 111811 upon Ila awn ac11o1, ar upon wrillan
Nq\ml al an aulliollZad ,._. ... of lw OD. wlllhold, Cit
-ID be willlllld, flam 1w oonndllr or aubcaa•acb
WIClar this COlllnlCt Cit any OIiier Fedlrll oonnc: wlli the -
prime -*8c:lor, Cit any OIiier l'9dwwl) -1 CIIN'aCl
lllbjecl to Davlf.8acon jll9'lallng "119 ~ wllldl ..
held by .. -prime contradlcir ... muc:11 :if .. 8CClued
paymalts Cit~ M may be OOlllide'ad ~ to pay
labcnr9 and mec:lalii:I. lnc:lu1lng apprw,lka& ...... and
...... emplay9cl by the oonnctor Cit any -·acb Ille
Ml amount of wagll ..... by .. oantract. ... --of
fallln to pay any labolwr or mec:hallc. lnc:lu1lng 811)'
applWlllce, nlr.a, Cit helper,~ or .-.ig OIi the ...
al 11111 worll. al Cit l*I of 1w MgN l9Qi,kWd :If 1w OOl*act,
11111 SHA oonnc:llng --may, lllllr _., nalca ID the
oannclar, ... IUCII action M may be_,, ID -1w
8UIPWlliOn of any ..._ payment. adllwlm. ar ...-. of
..,. 111111 IUCII vlolallolla ha"9 --'·
7. OleltilM llaqJI -•:
No oonhc:lor or .......... OOl*-*'C l:lr 811)' pat
al the oannd work wllloh may 191111ft or "-lie ~
111811 al IIIIICnla. IIIIClwllca. ..,_, or ~ (lnc:ludlng
app.eillaa, -.-. and llllpe9 dleclllell 11r .-...-. •
and 5 allav9) INI ~ or l*fflll 811)' ....__ 1M111w1ic,
.....__ flt .. In ..,., ----In -.......
lffllll0,9II on 1UC11 wmti, ID-" In -f/1 ~ Ian In audl _.._ ............. "*'**-......._ orguad
NOalVN OUl,.-18111a, al a .. not 1w tar _._ ........ _
1111 ... ~ bealc, .. ., .., tar .. tan wgtad In
-al 4011111n In ... ----.
a. Vlolatlon:
Uallay lar Ullpald ............. a...-In .. -..o1.., .................................. , --· ........... ..,., ., ·--= ..... .......... be ..... lD ........ ...,.. ....... ..,....., • ....., ............ a ....
........... ID .. Unllld_ ..... _ ..... ...
undar ......... Dlaltelfll~-• ..-,. ID ...
Dlallll:I a, ID MIi llnllar> tar ...... ....... IIICII ............................... ._. .. .... .................... ---. .......... .
........... -.............. 1" .... _ ..
1101ar ................ ....,.._
,wquk9do, ........ wmll._ .......... ...
..... al 40 11111n .._. palfflWll al .. _... .....
~by ........... 111 .......... 7. .. -........................... .
~:
The SHA ... _.. .. _..., ___ .__.,
..,., ............ _ ... .eflllwDOL ......... •-ID .. .......... ..,_.. ..... Oil_ .....
petanned !Ir ......... ' ........ .., ..
SNacl OI.., ClliCI' ..... =---... --....
.......... CIIICl' .... alt I tSW ... ID .. CC1nnc1 W.. Hau1a-, .____,..,_...,.II Mlllllr .. _ ...... .....,_ ... ____ _
........ ID be~ ID allllfy-, ..... II ... ..... o,.,1 • ..-.1ar .............. ...... ........................................ --.
V. ITATIMIIITI MID PAYllOLU
• •
(Applicable lo al Federal-aid construction conlradll
exc:eedin9 $2,000 and lo al related subcantnldll, except for
projec:ta localld on ~ claNlfled aa local roeda or nnl
COiiectors, which .. uempl)
1. Compli.-with Copeland........._ C21 CFR 3):
The contrac:tor lhall comply wl1h the Copeland ReQulallonl
of the Secrelaly of Labor whk:11 .. herein incQpcnted by
19fefence.
2. Payrolla and Paynlll "-de:
•. Payrob and bale 1.-da ralallng ......, lhllll bl
maintained by the connc:aar and udl 1ubca11nc:1a1 during
the CDUrM of lllfi worlt and sn-wd tar a pa,lad of 3 yu,a
from the date of camplellan of the conncl tar al lllbcnrl,
medlank:a. apinnllcN, .,._, ~ ...... and
guanl8 WDll<lng at the ... of the worlt.
b. The payroll 1.-da .... canlllin .. -· IOcial
MQlflty number, and addlwa of Nell IIICII ~; Illa or
her CXlffllCt clauitlca1lcn; haulty ,. ... of ... paid ~
rates cf oontnbu11ons or CCIII anlldpated tar bona tide fringe
benefits or call equivalent lheNof the 1YPN ._.,_ In
Section 1(bM2)(8l of 11w Ila* Bacon Act); c1111y and WNkly
number of hcunl warMCI; cleducllonl made: and am. ...
paid. In addition, tar Appalac'1lan connda, .. payroll ,_..
lhal contain a nDlallon Indicating whelhal' 11w ~ clael.
or deft not. IQlllaly ,a1c1e In 11w labor -• dllriecl In
Alladwnenl A. paragraph 1. YI'*-11w Secnlary of labor,
~I ID Section IV, paragraph 311, IWa laund tliat 11w
wages of any labcfw or medlank: lnc:klCle the amount of any
CCIII rulClll8bly anldpaled In pnMdlng berlllla undar a plan
er pcogram dNalbed In Section 1CbM2MBl of the 0... Bacon
Act. the oontradct and udl IUbwi,Uclal 11181 nallaln
NCOfda wNch .,_ that the CD1,11iilmelil ID piowlcl9 auc:11
benefits la enlcrCNble, 1181 11w plan or P1Q111am la llwlc:laly
,-pansible, llat the plan er prugram ._been~
In writing ID 11w labcfwl or rnec:hanlcl allaclad, and .,_ 11w
coat antlcipalad or 11w -*181 COil lncun9d In pnMdlng
benellla. Ccnnclall or IUbCDIW emplll,tllg IIPlll•IIICm
er ..._ undar appruwwd prugram1 .,.. ....-. .-.i
r;ldenca of .. ragilnllDn of apcnrlllCm and ..... and
rallce and~,.... prwc:rtbed In .. appllcllllle ....... '
c. Eact. connc:aa, and IUbcolaactar .,.. llnlllll. Nell
-'< In whk:11 any cannct work la parbmed, ID .. SHA
raident englr-, • payroll al ... paid Nell of ..
~ (lndudlng ..,....._, ---. and .....
dNaibecl In Section IV. pngraplll , and 5, and ~
and i,ianla engaged on worlt during .. .--... WNkly
pay,oll pericd). The payroll lUbmlllad .... NI aul ~
and ccmplellly al of 11w inlamlation ~ ID be ........
under paragraph 2b of 11111 Section V. lhil lnlannlllan nay be
aubmilled In any larm clNnd. Oplla,,al Fonn WH-317 la
available for "" pur1)DN and may bl ~ Ian ..
Superinlendenl of Docur-... (Fednl IIDC* numblr ~
001'-1), U.S . ~I Printing Ollcl. W8llinglan. D.C.
20402. The prime connc:aar ia r9lll(lll8lble tar .. IIOllilalon
of c:cpiea of payroll by .. IUbconnclall.
d. Each pay,cll IUbmilled INI bl www14*11ad by a
"S1a...-1 of Ccmpllance, • ligr,ed by .. ClllilaclDr or
..ii-,nc:aar or IIIIIIIS agent who pars or ~ 11w
payment of .. penona employed --.. oanncll ad ....
-,.ty .. fllllawing:
(1) 11111 .. payroll for 11w payroll pa,lad --. ..
lnlannaicn ~ ID bl ffllinlalned unclar ....... 211 of
lliia Sec:llcrl V and 1181 IIICII lnlannllDn la _.. and
camplele;
(2) 11111 IIICII lllbDfW er mecllanlc ~ Nell
helper, _.,lice, and _, ~ on .. -*act
during the pay,cll pericd ... been paid ... flll weekly ...
..--I. wllticul Nbate, e11t,er dndly 01 lndndly, and 1181 no
cleducllonl have been made --dnclly 01 indndly from
11w full wagea eamecl, Dllwr 111811 pem,lalible deducllDlw a NI
fDl1h In the Regulatlona, 211 CFR 3;
(3) 11111 NCll labcrer or mechanic: ha been paid not
leu lllat 1111 applicable wage rate and fringe belllffll ar cash
equivalent for the daulftcallon of worlted perfanned, -
apec:ltled In the appliclble wage delermlnllllon incarpcqlad
inlD ... oantract.
•. The WNkly IUbmiuiDn of • pniparty --
Clftibllon NI fartll en the -Ilda of Opllcnal Ferm~
3'7 lhall ullafy Iha ,.._, far IUbmialan al 11w
"Slll*'*11 al Compllanca" raquncl by paragraph 211 al 1h11
SedlonV.
f. The fallillc:allon al any al ... ablw9 carffClllana may
lllbjacl Illa oontraclDr ID civil or Ci1n*'8I pr-.llan under 11 u.s.c. 1001 and 31 u.s.c . 231 .
g . The oontracmr 01 IUbcoi .. ac:IDf lhall make ..
,-de ,wqund under pangra;,11 2b al lliia Sadlon V
available for inlpacllcn. ~ or ......... by autllarlad ,..._,tatl_ al Illa SHA. Illa FHWA. at Iha 00L. and ....
pannil auc:11 _._..._ ID lnllMN ~ during
WCl1dng hcNn on Ille jab. If the cantrac:lar or IUbcolaactar
fall ID IUbmll Iha l9ql*9d _. 01 ID make ......... .
Iha SHA. .. FHWA. .. D0L. at • may, ... --. IIDllca
ID 11w cannclar, ~. applicalt. at -. tau IUd'i
acllona • may bl ~ ID -.. IUlplllllan al q
U1her peymanl. ...... at ........ al .....
~. falure ID IUbmll Ill ~ -* upon
iwquaat 01 ID make IUCII ..-aa aVllillillla may bl QnlUlldl tar
c1abaman1 ac:llon purauant ID 29 CFR 5. 12.
VI. IIECOIID 0, IIATIJIIAL.8. IUPPUU. MD I.MOil
1. On al ........... -*-on .. Nlllanll ......., Srnm, .._ ._ w111c11.--__, lar .. lnlllllllan
1111.......,. ........................ ._ .....
-cana1NCad on • 1111m _.. or .aWCl labor Ill*.
~ ~ OllllhC*. and ClllilACla tar ... ..
IDlll lnal canawclan Cllll b ---................ ...
11.000.000 (23 Cl'R 1135) .. cannC111r 11111:
.. a-..11111111r .................... ... ..__ --..111 ,_ fltfWA,,,'7, .......... .....
and LIIIIOI UNcl 11i1r em... d ...._, ColllN:lali
llwaMng ....... ""'-." pita, ID .. w1uw-il al wmll ..............
b ....... -.iof .. lDIIICllllllll • .---and
..__ pun:MW1 a and 11-......-..111 .. wor1t. and ao
1111 ......... 1111._ ............ and .........
on Ferm FHWM7. and In .. -.,_. on l'alll l'HWM7.
c. Fumiall, upon .. _,.....al .. _...., ID lie
SHA .....,_ englr-, on form FHWM7 IDgllla' w111 ..
Clala ~ In paagraph 111 MlalM ID ........ and
IUPl)IIN •• lnal labOI IUilllna,y of .. oanncll worlt ~
llw lDIII hcNn--. and Ill IDIII amount .....i.
2. N. .. .._ UOI ....... GIiion, ... I ...... fWIICllt
m.ing • W*ac:I work 01 apa,.-NPGIII lar .. ClllilaclDr
and tar Ndl lUbcollncllNI be .........
VL ...un1NG OIi tlllCI-.... CON1ltM:T
UQL 1UD IY 2) CR'3U02 -
• ' . ..
..
•.
• •
subcontract and the amount of any such specialty items per-
formed may be deduded flam the total Ollglnal conlnld price
bekn computing the amount of work lllqlat9d to be pa,formed
by the c:antractor'1 own a,ganiDllan (23 CFR 835).
a. its own organiZalion" shall be cona1rued to lnc:ludll
only 'Mlfk.,. ~ and paid dlnldly by the prime
c:anlractor and 9CMlll*II owned or rwntld by lie prime
contractor. with or without Ol*ftlrl. Suell term doll not
Include ~ or~ of a 1ubco11traaar. aalgnN.
or agent of the pnme c:antractor.
b. "'Specially 111ma· lhall be conetrved to be llmillld to
wark that l'9Clukw ~ IPlldallZlld knowledge. abllllel. or
equipment not ordlnarlly allllilable In ._ type of contradlng
organizallona qualHled and upeded to bid on the c:anlnld •
• whole and In ganeral .. to be llmillld to minor componenll
of the Oll9fal contrad.
2. The contract lfflOUllt upon which the l'9QUnl'l*III 1111
b1h in paragraph 1 ol Sedlon VII II oomputed lnctudN ..
cost ol maletlll and manufacbnd pn)dudl whlc:h .. to be
purchued or pnxlucaCI by ._ contractor under ._ contract
Pfll"lalonl.
3 . The contrac:lor shall fumlah (a) a con.-ant
auperinlandent or IUpaMlor who II ~ by ._ 1km, 11M
ful authortty to dnct pe,fonnanca ol .. work In ---
with the oonhc:l ~. and .. In dlalVI ol ..
cone1rudlon operallona (rwgardleA ol who l)llfornw .. work)
and (b) MICh Dis ol Ill own aganlzallonal -
(super,ilion, ~ and • .-a,ig a.vlcaa) -..
SHA c:antrac:llng ollar dellnninM Ill --V to ...,... ..
pe,fonnanca ol .. contract.
4. No po,1lon ol ._ oonhc:l lhall ba IUblel. Mligrlad or
olhelwise dllpoaed ol except with ......... ---ol ..
SHA contradlng ollca. or allhorlad 11111-llall ... and audt
c:DNalt when QMfl lilall not ba CDNWad to .....,. lie
contrador ol any l9lpOllllbllly for .. .... ol ..
contrac:L Wrltlln _.. wa be glval only Illar lie SHA 11M
~ lllal eac:11 IUbanrac:l la ftldlliOld In --and lial
II c:antains al pe,tnanl pnMllona and .....,_. ol lie
prime contract.
VIN. IIAl'l!TY: ACCIDENT l'tll'WNTIQN
1. In .. performa,,m ol Ilia contract lie _.... lilall
comply "'"" .. appllcable Fedlla. ...... and local ....
QINWllino aar.ty, hlalll, and aa111a1on (23 CFR 831). The
c:antradar lhall pnMde .. ~ NIiiy de"'-and
p,olldlve ~and .. any Dis ........... -•
dellnninM. or• tie SHA Clllfllr-*'ll ollcs ma,....-..
to be rNIOftallly ~ to p,Olacl .... and ..... ol
~ on tie Job and tie NIiiy ol tie pubic and to
p,Olacl proper1Y In --.:Ion will lie performa,1111 ol tie work
~ by lie contracl
2. II II a condition ol 1111 oontract. and lhall be made a
condillan ol uct, IUbanrac:I. which .. _.... ... lnlD
pursuant to 1111 contrac1. 11111 lie contracu and any
subconnclor shall not permit any employN. In .......... _
of Ille c:antrac:L to work in IUffllUlldlnga or undar oardlona
whidl .. una.,itary, "-dollS or ClangaroUa to,...,_ hlalll
or saf9ly. • dallffllined undar connucllon lalaly and hlalll
standards (29 CFR 1112&) p,anulgalad by lie Secnlary ol
Labor. on acmdaia wlll Seclon 107 ol tie Connel Wall
Hain and Salley Slandardl Ac1 (40 U.S .C. 333).
3. Punuanl to 29 CFR 1Ge.3, I II a oancllan ol 1111
contract 11111 tie s-.ca,y ol Latior or ....._.
,..._,..._. .... lhall ..._ llglll ol ei*Y ID ""I ... ol
contract ~ to lnapect or ........ tie ....., ol
Cllllic,lai111wll\lie~~-..... ......
and to cary DUI lie .,._ ol lie Secnlary undar Sec:tlall 107
of the Contract Wllflt Hours and Safety Stan=aras Act (40
u.s.c. 333).
IX. FALSE STATEMl!NTS CONCl!IINNII HIGHWAY
PROJECTS
In order to assure hlgl'I qually and dlnble :awlrllcllon In
conformity with app,Oll9CI plana and apecllc:a*,,. and • hlgl'I
degrN of rellablllly on llalll!*lta and ,1111www.• .. • made
by englrMera. contracllllnl, IUPl)llers, and work.,. on Fedlral-
ald ~y projec:11, II II ~ that al S--cancamed
with !he projed perform their fundlonl -c:aeUlr. IIIOroughly,
and hoMslly -pouible. WIifui falaitlcallorT. dlalal1lan, 0,
~llan with raped to any facll .-.ad to ..
p!ojecl II a vlolallon ol ..... law. Tc; ~ any
mlluncMrl1andln l9glldng .. ...,._ :ii ._ and
llnlilar acll, lie falloMlg nollca lhall be pmad on Nd!
Feclaral-ald hlgl,-y projed (23 CFR 835) iff. -OI ,_.
~ where II II INdlly avallable to al parm cancamed
with .. p,ojec:I:
NOTICI! TO ALL Pl!ltSONNRL l!NGAGl!D OIi FEDIEML•
NIJ HIGHWAY PIIOMCTS
18 u.s.c. 1020 IUd8 M followl:
~ being an olbr. agant. or.,,..,._ allbe IJnllN
Stafu. or al any sr.. or Tlfflby, or .,_._ .,.._ •
,-.on. euoc:laflon, """· or ca,,cnllon, ~ ,,... 811'1
,.,_ afMlellt, ,.,. ,.___,, or lalN-' N 11111119
dlelaclw. CIIMII),, quad),, or CCIII al lbe -W ,..,, or ID
119 UNd, or.,. quad), or quaWy al lbe -* ;adolmN or ID o. pedoti"ll8d. or 1119 COit fl8l'8al ti caa a , Mlfl 1119
IUIJmiujon al,_,.., ffll!'II, ,pKllcaSa,.a, --. or colll
al conlfrUctlan on any ,.,_., or t9'IIJtd fll'l/iK: abnllld lbr
-,,plfM/ to lbe Secnmy al TIWIIIPOlfallon; or
..,__ ""°"*'lltY ...... any ,.,. _,_,, ,...
,.,....,,.,,,,, lalN repo,t or ..,_ CM/In _., ,...., ID 1119
dlelaclw; Q!Mlly, quad),, at COIi al any aalr atlanned or ID
119 ,,.,,,,,,,,_, or ....-....., or ID Cle ..,.,.. ti
oonnec:fllln Mlfl ... CClllfndDlt al any ,wgr-.y or ,..., Pfflled.,_,.,,,..,. ~atn....-... , or
..,__ ""°"*'lltY ,.... any ..,_ _., or ,.._
.......... 81 ID,,,.,.,..,., any ...............
or repo,f IUllmllld ,,,... ID ,_.,.... al 1'18 FfldenHld
l'laeds Ad~ My 1, 1'11, (.11 Sia 3115i. 81 -.!did
and --·· ,..-ct
Shel 119 llned nat -,_, $10.000 or .,.,._ad nat -,_ 5.,... or llafl. •
X. alPLlll!eNTA110N OI' CUAN Ml N:f »-, PaDUAL
WATD IIOU.U110N CONTROL N:f
CApplcable to .. ,.-.......i -.-uclan ~ and to ..
!.-cl aullcclMam ol 1100,000 or-.)
By .....,. ol ._ bid o, lie -*"' al 'ta callrac:t. o,
IUllax*acl. -IIICIIQPlllla. .. .... . l"edaral,ald
GONlruCtlon ~. or au11ca•ac:1Dr. • iLlUIUC)ilall, wa
badaefflld to ......... ~
1. 11111 wr, llcav lial II or .a be ulaad In ft IMbiiWIOa
ol .... oanncl. .............. ~ lllllllr .. a.n ,. Acl. • .-!dad 142 u.s.c. 1~ ..... .
.-!dad by "'*-L. 11-aM). and 1111111r .. ..... war
PalUlan C0111111 Aa. • .... 133 u.a.c. "211 • -.. •
...... .., "'*-Lo INDO). ..... 0-,,,. ...
......... "'~ ................ (40Cl'I' ~--...... m: .. dlla ol ainnc1 ...i, m: .. U.S. 11:,•oaallll
""*'*-' Agency IPA> Lill ol V1a111i10 I'.-~ ID
.OCAl1UO.
UQU1IW) BY :J ::B 63). tOZ -
t
• •
2. That the flnn agrNS to ccmp1y and rwmaln In comp11ance
with aM the rwqunmenta of Sedloll 114 of the Clean 1w Act
and Sedlan 308 of the Federal Water Pollutlon Control Act and
au nigu1a11ons and ~ Hated thereunder.
3. That the firm lhall promptly nollfy the SHA of the receipt of
any aimmunlc:allon rn.n the Olredar, Offlce al ,......
Adlvitles, EPA, Indicating that I IICllty 11111 18 or will be utllad
b the contract la under consklerltlon ID be llatld on the EPA
list of Violating Fac:illtlea.
4 . That the llnn agrNS to lndudll or cause to be Included the
rwquifemenll of peragrapll 1 tlvough 4 of .. Sedloll X In
ewiy noneumpt IUbc:antraet. and b1ller agrNS ID Ilka IUdl
ICllon II the gD\leffllNnl may dlnlct II I _. of enfordng
IUdl~II.
XI. CEIITIFICATION REGARDING DUARIIIENT,
IUSP£Nll0N,
INELIGIBILITY AND VOLUNTARY IXCLUIION
1. lnatruc:tl-for c.tltlclllon • Prtmlry C--
Tranuc:llona:
(Applk:able to II Federal-aid contracla • 49 CFR 29)
•. By ligrq and IUbmllllng 1111 propoeal, the
~ prtmary pa,1lciplnt 18 l)ftMdlng the mr1lllca1lon Ml
out below.
b . The lnlbilty of I .,.,_. lo pnMde .. ca1llcallan
1411 out below will not ~ -* In __. of
parldplllon In Illa °"'9fwd tranuc:llon. The pn,apedhe
par1lclpant 1h11 submit a, upllnltlon of wtty II ....al pnMde
the certlllc:allon Ml out below. The -'llcallali or .........
will be canaldlrwd In cannedlon wlll the ---II or
191111CY'1 dlllrmi111llo11 wllllllll" to lflllr inlD til llanlldlon.
Howe.-, ,..... al Ill l)ICllpldl\ll prtnay ....... lo
Unilh I ca1lllc:ation or 11'1 u,illiillllail 11111 ~ IUdl I
per9Clll lrom l)ll1lcipellolt In .. .......ion.
c. The Clli ....... i In NI .._ II I ...-.
,._iallon of fact upon wliidl ....,_ -plaClld ....
Iii ~I or agency dllll"**I lo lflllr inlll til
nnucllon. If II II ..._ dllll"**I llal .. l)ICllpldl\ll
pnnwy partCilpllll llnowlngly ..,... an -
Clli1llc:allon, In addition lo Olis .............. lo ..
Fldlrll Go..emn.~ Ill ..,._II or aga,icy may .,.,._.
.. nnudlon b -of dlflull
d. The p!OlplClve prtnay .......... pnMde
lmmedllll 'Mitlln nolol lo III dliPln,•11 or llll'ICY lo wllom
.. PftlPC)III ii aubmilllld If _, llml Ill ~ prtnay
par1lcipant Ilana 1h11 Ila m,1lllcallon --wlllll
sullmHad or Ital become -by -of dllngld c:iralmslanc:IN .
•. The ....... .__. llanlldlon.· "lllllaiNd."
•suapendld," 'lnellglble." "lower .., _. .......ion:
°pll1lciplnt.. ..,.,_,,. "pnma.y --~·
"principli," "PftlPC)III," and "IIOlunla,ly Ddudld." -..... In
this dauN. have the ,-lings NI out In Iii Dllnllarl9 and
Coverage Mdlona of NIii ........ Ill .._... Onie,
12549. You may contact Ill ~ or llll'ICY lo wliidl
ll1il PftlPC)lll II submiltld b IIIIIWICII In ClblliNng I oopy of
IICIM 19QU11llonl.
f. The p!OlplClve primary ...... ..,.. by
IUbmilllng .. propoeal 1111. ... Ill ....... --
....... be ...... 1n1o. 11 111111 not~ .. inlllany
a.-ler CXMr9d nnudlon wlll I..-.-, II .......
IUIIJllldld, dlcllted lrillglllll. or ~ ...,.... lrom
~ In Ills oov.'111 rwadlon, 11111111 ....... by
the dlpar1ment or 101ftCY .,.11r1ng inlO til nnuclan.
g. The prgapectiw primlty partidpant fulthet agrNS by
IUbmilllng 1h18 propoui 1h11 It wil lndudl the clal.e 11111d
"Cef11tcatlon Regarding Debarment. Suapension, lnellglbillly
and Voiunta,y &c:lulion-Lowlr Tier CcMl9d TIWUdlon,"
PIIMdld by Iii ~I or agency enllrtng lnlo 1h11
~ nnuc:llon, without modification, In .. low. ..
CIMl9d nnuc:liClnl nl In .. ICllic:illlllll• b low. ..
CIMl9d lrli IAdloi•.
h. A par1lciplnl in I CICIVll9d tnlnalcllon may Ally upon I
-1Hlcltlon of a PfOIP9dMt par1k:ipant In a klMr lier CICIVlllld
lnlnllCllon that Is not debarrwd. suapendld, Ineligible, or
WIUlllrily ududld tram the CICNW9d lrll'IAdlon, w11N1 II
knows 1h11 the certlllc:allon 18 -· A partldpll'lt may
decide Ill fflllhCld and hquency by wNc:11 It dNnnlnM ..
lllglbiUly of 1111 princlplll. Eac:11 pe,1lclpanl may, but II not
reqund to, c:lllc:k Ill ~ portion of .. "Ultl ol
Plr1IN EIICludld Flom Fldlral ~ or
Nonpraanmenl Pnit,ama· (~ u.t) whk:tl Is
compiled by .. General SeMca Mmlnillrlllon.
I. Nolling conlllnld In .. flllWCll*lcl ... be ---
lo 1WC11R ..alllbllllll•il of I ayaam of l.mdl In Clidlr ID
... In good ...... Ci11111c:allon l9qUlr9d by ........
The llncMlldge and lnfDnnallon of l*'ICIPlrll ls nal raqund ID
-.Id ... which II ramally pcll8NIIII by I p,udent ..-
In the onlinary CCIUIW ol buaii-. dulingl.
J. ElllllPI 1o-nllldlcll• ll""°'1Dd unc11r PlfllllllPII t
of '-lnendlona, I I pe,1lcipanl In I _. RIWldlon
lcnowingly ...... lnlo I IClwar ler _. nNldlCln ... I
penan wllo II IIIIPllldld. dlbanwd. inlllglllll, or vdunlllly
IXdudld flan paridpellon In til nnuctlon, In addition ID
other .............. lo Ill ,...... ~ii, ..
dlpamwlt or agency may llrminl• 1111 tranuctlon for -
or dlfault.
1. The PftlllllCINI primary pa,lclpanl CIIIIN ID the bell ol
.. llnowlldge end ....... llal II end .. pitndpall:
•. 1ft not ..-lllr dallanwd. .................. far
cllbamwll, ..... inlllgllle, CII Wlllnlally ....... flam _. ,a 5 a.,,_.,.,... .... ii CII IIIIICY-
b. ... not wll*I I ~ palod ....... SIii
l)lqlCIIII bean omwlclld f/1 CII had a cM ~ ........
agalial ._ lar Wiitdwius, d null CII I ....... dlaWI In
...................... 111 ..... ....-. ..
pubic (l'ednl. .... Ot lDall) ....... CII _._ Ulllllr I
pubic --=ran; wallllan d l'llilaal CII .... .....
..._ • rmwillalun d a, l alt ,.ail. .... ...,,
llltllay .................. of .-.. llllldng .....
.......... .....ing11o11n~
c. 1ft 11111 ..-lllr lndlclld lar or allawlN ~
or a.ar ...... .,, I ....,... .. --(Fldlral. .... Of
local) ......... d _, d ....... ---.I In
........ 111dllll--.san: end
cl. ... 11111 ""*' • ,.,.. palod ........
;;a a •111 aa1 lwd -• -pu111c ._ a a Cl'llilaal. .... ...,....._.. lar_CIIIIIIIIIIL
2. Wl-. .. p O 1••....-Y ........ IIUiWMIIII
~111_,., .. -...1n1111wr a 41111111
........ ,..... ......... ,, ... ,1111111
~
UQL1SW>I YUcn6Jl IOZ -
t
..
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• •
2. lnstrvctlons for Certification • L-Tl9r C-.d
Trannc:tlona:
(Appllcable IO II IIUbconlractl, pun:haae Olders and Olis
lower lief transadlons of $25,000 or more -49 CFR 29)
a . By signing and submitting lhia proposal, the
prospeciive lowef tier Is providing the cer1iftcaUon set out
below.
b . The mr1iflcatlon In this clause ii • malllrilll
nipreMntatlon of fact upon wlllch reliance wa placed when
lhls tranaadlon W81 anlanld Into. If II ls late, de"'"**' that
the prospedMt lcMw lier pa111dpant knowingly l9lldered ...
erroneQII car1fflcallan, In addition IO Olis nirnedlls available
IO the Federill Gcwenvnant, the depar1ment, or agency with
wNdl this tr-«:llon orlglnalld may pu,a. available
remedies, Including ~ and/or clabanMnl
C. The prospective lower let pa,1lclpanl .... p,owtcle
immediata 'Mittan nolk:e IO the~ IO which this propoul la
IIUbmlttad If at any llmll lhe prospective kMw ler pa1lclpant
learns that Ill certlllc:atlon --by -of changed c:ircumatancae.
d . The tarms "covered tranAdlon." "dabarred."
"suspended." "Ineligible." "primary --nnMCllan..
"pa,Uc:ipant," ~.-"pllnclpal," "propoul," and 'Wlunlarly
ududed,". UMd In Ihle dauN, have lhe ~ Mt out In
lhe Oeftnltlona and ea-age MdlollS of rulN lmplerwlll111
Elceal1iw Order 12549. You may aw1tact the per9m'I IO whk:h
Ilia pn:,paul ii aubmillad for ......,_ In ob4airling a CX1PY al
thole r.gulatlons.
•. The prospective lower lier pa,1lcipant ... by
IUbmittlng ... propoul ..... lhould lhe p,apaNd --
~ be en*9d lnlO, It 111811 no1 knawlngly ...... lnlO-,
lower .. CIMl9d nnudlan with • ..-""'° • dellanwd.
auapended, dedllwd lnellglble, or valunta,lly ......i nm
perlk:ipatlan In ... --ir..aaian. unleU autllartad by
the ..,._, or agaricy will whk:h 11111 nrieec:tlan
origlnalld.
I. The prospective lcMolr a. pa,tldpanl uther aoi-by
aubmitllng this pnJpONI 1181 It wll Include 11111 dauN ....
"Cer1llk:allon Reganllng ~ Suapenllan. tnallglbaly
and Voluntary ~ Tlar c-9d TrallAdlan."
without modlftcatlan. In .. lower let --~ and
In aN scllcilll1iona for lcMolr a. CCNW9CI .. 11 i 1 •·
g . A pa,1ldpanl In a CIMl9d tr...«:llon may rwlty upon a
'*11ftcation of • p,aepedlve par1lcipanl In • lower .. --
transaction that la nol debarNd. auapanded, lnellglble. or
voluntarily ududed lram the CXMnld tranuctlan. unleU II
knows that Ille CM1111callo11 ii emineous. A per1lcipanl may
decide lhe me4hod and fl9Ql*ICY by whk:h it delermiMs th a
eligibiWty of ita prindpata. Each per11cipant may, bul ii nol
required to . ched< the Nonprocurement l.lal
h. Nothing QW!tained in the foregoing shall be QWlalnled
to require e1tabllshrMnt of a aysleffl of l9allds In onlar IO
render in good faith the certlllc:atlon l9QURd by Ilia ....
The knowledge and Information of pa,1lcipant is nol l9QURCI IO
exceed that whoch is normally pDMNMd by • l)Ndenl ~
In lhe ordinaly OOUfM al buall*8 dNllngL
I. EllOIPI tor ~ autllartad uncllr paragrapll e
of ,-lnuudlona. II a par1lcipanl In a CIMl9d nnadllln
knowingly ... lnlo • kl.-.. --...........
'*-' ""° • ....,....., cllllan9d. inallglllla. or ~
elduded flam par1ICipallon In .. wwaclan. In adrllan ID
other rwnedlN IIVallatlle IO lhe Fedlnl ~II. lhe
~l or agency with wllich this 1111r.sac:xin originated
may pursue available remedias, lnduding IUSl)eNion and/or
debamlent.
Certlflallon Rapnllng DebanMnt. Suapenalon,
lnellglblllty and Voluntary lxdualon~ Tlar Coverwcl
T....ac:a-:
1. The pfDll)8Ctlve lower tier panic:::l:anl cenlfles, by
aubmilsion of 1111 propoul, that neither it nor illl pflnclpala ii
prNently deband. ampended, prOl)CINd b' ~
dedarad lnellglble , or IIOluntllnly ududed l'lan par1lclpatlon In
this transaction by any Fedlnl ~tor agency.
2 . Where Ille PfOlll8dl',le loMf tier panx:,pant ii unable IO
Cll1lly ID any al lhe ltnlfllan1a In this Olf1lllcatlon, IUCh
P'QIPlldMI per1lcipanl lhall lllladl an ax:,!anatlon IO 11111
pnipoul.
XI. CER11FICA110N REGARDING USE OF CONTRM:T
FUNDS OR L088YING
(Applic:llbte to al Federal-aid QWl81IUdion a:nrada and ID
all r.iatad llubawllractl whldl UCNd $100.000 • 'II CFR 20)
1. The PfOlll8dl',le pa1ldpanl Oll1IIIN. by Signing and
IUbmllllng Ilia bid or p,opoul. IO lhe tiat of his or 1W
knowledge and belle!. llat
a. No F9deral ..,.. ..... 11111c1 bide-.. bean paid or wll
be paid, 1>y or on belllll al .. 111llla,agnac. ID any pawon for
lnlunc:lng or atlampllng ID inll.-an alllcar or ........ al
any Federal agar,c:y, a Malnllar al eon;r.a. an olllolr or
lfflPIOVN al Cclnglaa. or an ...,._ al • Malnllar al
Cong,aa In cannaclon .. .. -'*19 al .,,, Fedlnl
connct. ........ al ..., Fedlnl grant. .. tNldng al ...,
....... loan, lhe ~ lnlD al...,_...... ..,....,.,
and lhe adlllllan. •• aenn. -•·••·•II. or "c r • , al anv ,...... oannc&. gr-. ..... or -.......~
b . • anv bide a1i...,,.,.,.. .. -....,. bide
.,... bean paid or .. be paid ID anv ..-i b' ..._.. or
-.mptlng IO lnllulnca an._ or...,._ d any F....i
agency. • Mlmbar al c:onai-. an allaw or ........ al
Cong;aN. or an ...,_ al • Mlmbar d ea..-In
~--11111~_._ .......... .
_,...........-,&.Ila ur••• ... __... and
Nllnll Slanlllnl f-uL. "DllcilDMn llann ID lllpalt
Lobbying," In_ ...... ----
2. Thia ce,1llclllon la a malllllll •• -....... al llcl upon
wliich r9llancl -plaoed ...., Ilia mlaCllall -mada or
en....S In to. Submiaion al 1111 Olfllcallan la • iii• e ..,
for making or antellng lnlD Ilia nnuc:llaft fflllQNd by 31
U.S.C. 1352. My peram1 WIIO ... ID .... ~
'*1fflcallon lllall be llllljed ID a cM ..,.,y al nat Ila IIUI
S 10.000 and no1-IIUI 1100.000 for -IUCn 1111ft.
3. The pioepedlva ............. by ..........
or lier bid or propoul llat 118 or • ... _.. llal ..
q,age of Ilia ......... Sia ........ In ..... ..
IUbmnnda, whldl .mat 1100.000 and ... al llldl
l9Ciplantl .... -,1lly and ..... -····
UQU1Jt£D BY :J en '3) 102 -
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I. EXHIBITC FUNDING PROVISIONS
A. The Local Agency has estimated the total cost the Work to be $140,000.00, which is to be
funded as follows:
BUDGETED FUNDS
a. Federal Funds $112 000.00
80% of Particioatina Costs
b. Local Aaencv Matchina Funds S 28 000.00
20% of Particioatina Costs
C. Local Agency Matching for COOT-Incurred Non-s 0.00
Participatina Costs
(lndudina Non-Partlcipatina Indirects)
TOTAL BUDGETED FUNDS $140,000.00
ESTIMATED COOT -INCURRED COSTS
a. Federal Share s 0.00
80% of Particioatina Costs
b. local Share
Local Aaencv Share of PartlclD&tlna Costa 50.00
Non-Participating Costs (Including Non-$0.00
Particioatlna lndirects)(1c)
Estimated to be Billed to local : s 0.00
TOTAL ESTIMATED COOT-INCURRED COSTS s 0.00
ESTIMATED PAYMENT TO LOCAL AGENCY
a. Federal Funds Budaeted (1a) $112000.00
b . Less Estimated Federal Share of COOT-Incurred s 0.00
Costs (2a)
TOTAL ESTIMATED PAYMENT TO LOCAL $112,000.00
AGENCY
FOR COOT ENCUMBRANCE PURPOSES
Total Encumbrance Amount ($112,000.00 divided $140,000.00
by80%
Lesa ROW AcQuilltlon 3111 s 0.00
Net to be encumbered as follows: $140000.00
..
• 35.
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Desian 23121P 3020 S 20.000.00
Const 23121P 3301 $120,000.00
8. The matching ratio for the federal participating fimds for this project is 80% federal-aid funds
(CFDA #20 2050) to 200.4 Local Agency funds, it being understood that such ratio applies
only to the S 140,000.00 that is eligible for federal participation, it being further understood
that all non-participating costa are borne by the Local Ager,t:y at 100-.4. If the total
participating cost of performance of the Wort exceeds $140,000.00, and additional federal
ftmda are made available for the project, the Local Agm,;y sball pay 20% of all such COIII
eli11"ble for federal participation and 100-.4 of all non-participatina COIis; if ldditioaal federal
ftmda are not made available, the local agency lhall pay all such excea com. Iftbe total
participating cost ofperformw:e of the Wort is lea than $140,000.00, thin the IIDOUDII of
Local Ap,,l:y and federal-aid ftmda will be decreased in accordance with the funding ratio
descn"bed herein. The perfonnance of the Work lhall be at no COit to the State.
C. The maximum amount payable to the Local Ager,t:y under lbia coatract sball be $112,000.00,
(For COOT accounting pmpoaes, the federal funds ofSl 12,000.00 and local matclrina funds
ofS28,000.00 will be encumbered for a total encumbnnce ofS140,000.00). lllllela lUCb
amount is incrased by ID appropriate wriUen modificltioa to tllia coldnct executed before
any increaa.l COit is incurred. It is wdea*>Od and ...... by the pll1iel ... tbat the total
cost of the Work staled bereinbefore is the~ estimale avaiJable. bwd cm the deqn dala
u approved at the time of aeculion oftbia c:oatract, and tbl& IIICll COit ii lllbject to l9Yiaiaal
(in accord with the procedure in the plftioua -· •> ........ to the pll1iel priClr to bid
and award.
D. The parties hereto qree that lbia coatract is coatin&m upon all 6mdl _.,..,., llr the
project herein bcin& made available tom federal md/or 11m md/or Local A.-,:y---. •
applicable . Should these 10U1'Ce1, either federal or Local >.,a:y, &ii to provide .: y
funds as agreed upon herein, the c:oatract may be taminllted by eidm party, pnmded tbl& any
party terminating its interest and obliptiom herein sball not be Nlieved of any oblipdcw
which existed prior to the effective date of such taminltioa or wbicb may occur a a remit of
such tenninalion.
.]6.
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
1. Tlio c:ontrac1.,,.. na1 be -Y8lld _, _ ----by .. ~ ol .. S-ol C-or adl -• i. may ....... Thia..-ii~ IO ony c:ontracl NMJt.ring the~ ol money by .. 5-.
FUND AVAILABILITY
2. ·-abligllliarll ol .. s-of Colorado payable -.. ---.. cx,nllngenl upon -for ... -being .......-. budgeted. and---·
BOND REQUIREMENT
3. W lhil c:ontraC't -the_..,. o1-llwl llfty--lor .. -. .-. ,ape;,,-· or...,.__ ol any
~ ram. brillgl.-.-. -or-Plllllc_.. for NI S-. .. Conndor-. -.-Ing upon .. ....-o1..,-.
_.. -in --dulr-and-lO .. s ___ ,.. lign .. connct. a good and ..-i bond or-alCIPIIIIII IIRIYID
be--by--in ............... -........... ol .. __ .,.,.._by .. -ol .... -. Suchbond-baduly-
by • qi.-llad _......., --.. ....., ~ ol .. -and in adlMan..,.. ..-'*I .. Conndor or tit
-fallodulypaylarany'-.--tn.-. ..-,..--or-lUPIIIIN-or-....byadlConhcloror l'it_in...._ol .. __ lobe_or_lopayany--lUPIIIIN-"*'**Y,-.or...-in ..
.,..,...._., .. _ .. 111191y .. pay .. _1n .. __ .....,. .. _ _.. .... -..... -......... o1..,.,,.
..,.,,. __ -adlbondll-.---. no-inlaworol .. Conhclorlriling-..:11...--118 ....... ._or
paid. A..-or--or, ___ .,.,.._111 .. T_ol .. S..olColaradomaybe_.,...lnlluol•-TNt.,,-
11 in compllanca-CRS 311-211-108.
INDEMNIFICATION
4. To .. __ bylN, .. ""'*-*".,,..-.....,, -· ---.. S-11........._ and_.. ........ .., ..... -.
~~-oaurt-lndudinOCIDlll.------·•-olanyaclor..........,by .. _,orll....,_,
Aganto.-.or....,..~ID .. _olllil""'*8cl.
DISCRIMINATION AND AFFIRMATIVE ACTION
5. Ti. Conhclor -lo ...._ -.. -a,d apiril ol .. Colorado Ai--··-· Ad. ol 111117. • -and -....,.._ IN ~ ..... -··-__ ....,._~(CR$-,. -• --by~ Oodlr. Equal (>i,pcofMllly ------April 1&, 1875. _,_,__..,,,,_ ___ .,I/IS-_or_
Dumg the perto,,,,._olNI-.. Conndor-•-
(1) Ti. Connclor ... na1_......,..onyernployNorapplmnllar~-o1-.-. ........ -. ..... -.--.
religion • ...-y, -or~ lwldiCap. or -Ti. Conhclor • ---ID-. -..,._. .. ~and -_____ culng....,._,_,_..111 .. _____ Sudo---.llulnalbe-111 ..
-.g: ~~-·or....,, ....-or---.:..,... or--olpayor-larffllol
~ and -for lraoning. lndudlng -·-·· Ti. Conndor ..-111 pall in.......,_ pllW. -lo......_ -~for...........,.,_IODl __ by ........... --.-...-.o1N1-.lwlti*_•_
(b) Ti. Conhclor,.., in II -or-••• for...._ pllcad byor., IIINlol .. c:an.-. ._.,. 11.-........,.. • _ODl __ ,1ar.......,... _ _,,1o-.-. ........ .-... ..... -.--. ....... -..--........
......... or1g1.
(c> Ti. Conhclor,.. _ 111 ___ or ,.,._,.. .. o1 __ ""*"._._, _ ....... ..,_ •--•
..... -.. ,g.-lObe--by ................ ~ .. --... -· .... -.... o1 .. ~--..
-Ol'dlr. e..~------.-... 11. 1111,-.-. ....-.--c...o1 .. 0o,ans.
(d)Ti. Conhclor ___ ... _ .. _and ____ byl!--...Cllilllr. lqilll~----olApril,.,
1875, and by,.,...,~ and Oodlrl ol .. Gowmor. or.....--.•• ..... _ ID loll ----llr .. '""*-*'0--.. -ol .. -or l'it dlllgo.a lar _ol.........., 111 ______ ..,,,_...,_._ -.
(e)A---·nal-anyindhlilul-~-Y--... in..:11-........... or ... ..,..,,,
-... ..... -... .. -.---.,,-........ ..,o1 .. -1n .. a.a...,._._-"""'_"'_ enc. OllilOI. -·-origin.or ...-y.
(l)A----or._......,_.,, __ ............ -.-._...,._ .. ..,.ol.., ............. _111118
diaa•·•-tor-or.,.-ony--""'"""""9-,.~olla-•any--~----~
or .nclr9clly, IO-ony ad..._, In NI-lo be dlla•••-f.
(ll)ln.,._ofthe ~,_..,.,,,..,.. .. ..,,. ......... ,,•-·-ol•-•-anyol adl,...,...-,or_ la
a,ntrld ffllY be cancaled. -or --in -or in pat and .. ~ may 1118 -inllglllll lar -a. -in
IJCllDrdlnc:a..., pn,c:aMN, -In~ Ol'dlr. Equal~ ---ol April 11, 1175 ............ ...-, ·-
promulglild In --. and ---a may 1118 n..---•may·-• ....... 111 a-o-., Equal Qi,ponunilyand --olApril 11, 1175, orby.-. .....-, or-~in-~---..-
bylaw
(h)Ti.C-... inclucll .. ~of-"""'<•>-..(1,)ln.ay ___ , __ ......_ _____ ..,
NIii. __.., or---lD~Oodlr. Equal (Wolllllllr• ........ -~Ap!ll 11.1171. a ..... _..... .. .. 11oong.---.. -· Ti.Conhclor .... ----....-.. .., ................ -... ...... ---. ... .-o1.-.-...-,..-.... ....... 1ar--..... -...-.._ ........ _ .. c:---ln.••--. ........ -... , L .. ·--1-oladl_llr ................ C:-
ITIIY--1111 S-of Colarado IO-lnlO adl llglllari ID..,_ .. ~ol-S..ol ~
COLORADO LABOR PREFERENCE
.37.
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... .. ..
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II. W...a-.....-larapollllcpqadlalDll8_....IDa...._,e ................................. _.......
..................... ~ .... ID .................................. aamylllllHllll .. _........llldlllrlae......_l ........................................... ~--........ ..,_ ..................... .... _..._ ........................................... ,.... ............................ .., .... .... -r111 ......... ar .. __,..111.._ ........ c, .......... .,..._..tc111••10t••
GENIRAL
7.llla .... af ..... afC....Mll ........ ,.._ ................................. ;z ...... --. ... ...._. .. --,,,,........,.,, .. _ ................................................. .,.., ........... .... ....... _..._ .............................................................................. ..,,........._._. ...
II, .............. ID ......... _,,.._.,.-......... Ill wllllla•lll11811 ... 118wllll•.._...• ...... lll-, ... fll._ ........... ,, ...................... ,., ........................... .., ......... ,, ................................ ,,
...... 111 .......... -.......... --..
1.N.11.._ ...... ....._ ........... ~ ............ IDII ................................. .,._ .. ........ .., ........ .........
1.PI.-IDClll ................ _ _.,_, ......... _,ID_ ...... ..., .............. 1111:N
...... dat ........ lNII ................................................. A.-.1'1, ... CIII; .. ...
._. ............ ...._., .. .._.....,....,~.__,_......, ..... 111.. a a r• a ... _. .. ..
_,... ........... .-................ -.......................... ..._. 1 ......... .. ,..... ..... ., ..... .
10. 111a..----118W•IFllllllr-CN 1N301, & -.. • ....,_.emn.e....._. .. CN ....,, & ._, .,..._.,PIMD aa..,. ...... .....,ar-........... ..-.
11 . ni..,....._ ..................... ....,,.. ... ,,,, .............. ..__ ......... ,...., ...... ,__
APRIL 1980
Noadlscrhniaadoa Provisions:
In compliance with Title VI of the Civil Rights Act of 1964 and with Section 162(a) of the Federal
Aid Highway Act of 1973, the Contractor, for itself, its assignees and successors in interest, agree as
follows:
A. Compliance with Regulatiogs, The Contractor will comply with the Regulations of the
Department ofTransportation relative to nondiscrimination in Federally assisted programs of the
Department of Transportation (Title 49, Code of Federal Regulations, Part 21, hereinafter
referred to as the "Regulatiom"), which are herein incorporated by reference and made a part of
this contracL ·
B. Nondiscrimjpatjon, The Contractor, with regard to the work performed by it after award and
prior to completion of the contract work, will not discriminate on the ground of race, color, sex,
mental or physical handicap or national origin in the selection and retention of Subcontractors,
including procurement of materials and leases of equipmenL The Contractor will not participate
either directly or indirectly in the discrimination prolul>ited by Section 21.S of the Regulations.
including employment pr:actices when the contract covers a program set forth in Appendix C of
the Regulations.
C. Solicitations for Sybcontgcts. Inclpdjgg Procurement of He!aiM pl Eguipmept. In all
solicitations either by competitive bidding or negotiation made by the Contractor for worlt to be
performed under a subcontract. including procurement of materials or equipment. each potential
Subcontractor or supplier ahall be notified by the Coa1ractor of the Contractor's obliptiona
under this contract and the Regulations relative to nondiscrimination on the ground of nee,
color, sex, mental or physical handicap or national origin.
D . Information apd Reports. The Contractor will provide all information and reports required by
the Regulations, or orders and instructions iaued punuant tbcnto and will pennit accea to ita
books, records, accounts, other aources of information and its facilities u may be determined by
the State or the FHW A to be pertinent to ucatain compliance with such Regulations. orden
and instructions. Where any information required of the Contractor is in the exclusive
possession of another who fails or refuses to furnish this information, the Contractor sball IO
certify to the State, or the FHW A u appropriate and shall set forth what efforts have been made
to obtain the information.
E. Sanctions for Noncompliance, In the event of the Contractor's noncompliance with the
nondiscrimination provisions of this contract, the State shall impose such contract unc:tiom u it
or the FHW A may determine to be appropriate, includina. but not limited to:
l. Withholding of payments to the Contractor under the COlllract until the CCJlllraCtor compliel.
and/or;
2. Cancellation, termination or IUlpCDlion of the COnlraCt, ia whole or iD part. ..
• J9-
F. lnc:omontiog of Provisions, The Contractor will include the proviaiom ofpananpba A tbroup
F in every subcontract, including procuranent of materials IDd lelw of equipment, unless
exempt by the Regulations, orders, or instructions iaued punulllt ....,_ Tbe Coanctor will
take such action with respect to any subcontract or proc:memmt • the State or the FHW A may
direct as a means of enfon:ing such provisions includiq unctions tbr macomplimce; provided,
boweYer, that, in the event the Contnctor becomes involved ia, or ia ......... wif11. ti1ipliaa
with a Sabconlractor or aupplier • a result of such cliJectioa, die Owmclor may mqueat the
State to enter into such litiplion to protect the interest ot the Slate at in ecldldaa, the
Contractor may request the FHW A to enter into such litiption ID ~ the inflnlll of the
United St11te1.
ADDENDUM A: FEDERAL REQUIREMENTS
Federal laws and regulations that may be applicable to the Work include:
A. The "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments (Common Rule), at 49 Code of Federal Regulations, Part 18, e:s:cept to
the extent that other appUcable federal requirements (iacladia& the provilioa1 of 23 CFR
Parts 171. or 633 or 63S) are more specific tlau proviliom of Part 18 ud tlaerefore
sapenede such Part 18 provisions. The requirements of 49 CFR 18 include, without
limitation:
I. the Local Agency/Contractor shall follow applicable procurement procedures, as required by
section 18.36(d);
2. the Local Agency/Contractor shall request and obtain prior COOT approval of changes to
any subcontracts in the manner, and to the extent required by, applicable provisions of
section 18.30;
3. the Local Agency/Contractor shall comply with section 18.37 concerning any subgrants;
4. to expedite any COOT approval, the Local Agency/Contractor's attorney, or other
authorized representative, shall also submit a letter to COOT certifying Local
Agency/Contractor compliance with section 18.30 change order procedures, and with
18.36(d) procurement procedures, and with 18 .37 subgrant procedures, as applicable;
5. the Local Agency/Contractor shall incorporate the specific contract provisions described in
18.36(i) (which are also deemed incorporated herein) into any subc:ontract(s) for such
services as terms and conditions of those subcontracts.
B. Executive Order 11246 of September 24, 1965 entitled "Equal Employment Opportunity,"•
amended by Executive Order 11375 of October 13, 1967 and• supplemented in Department of
Labor regulations (41 CFR Chapter 60) (All construction contracts awarded in excess of
$10,000 by grantees and their contractors or subgrantees).
C. The Copeland "Anti-Kickback" Act (18 U.S.C. 874) u supplemented in Department of Labor
regulations (29 CFR Part 3) (All contracts and subgrants for construction or repair).
' D. The Davis-Bacon Act (40 U .S .C . 276a to a-7) as supplemented by Dep.ibneut of Labor
regulations (29 CFR Part 5) (Construction contracts in excess of $2,000 awarded by pmtees
and subgrantees when required by Federal grant program legislation. This act requires that all
laborers and mechanics employed by contractors or ~ontractors to work on construction
projects financed by federal assistance must be paid wages not less than those established for the
locality of the project by the Secretary of Labor).
E . Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U .S.C. 327-
330) as supplemented by Department of Labor resula&ions (29 CFR Part .5). (Coastnletioa
contracts awuded by arantees and subpantees in exceu of $2,000, and in excess of S2J()O llr
other contracts which involve the employment of mechanics or labonrs).
-41-
• •
F . Standards, orders, or requirements issued under aection 306 of the Clear Air Act (42 U.S.C.
1857(h), section 508 of the Clean Water Act (33 U.S.C . 1368). Executive Order 11738, and
Environmental Protection Agency regulations (40 CFR Part 15) (contracts, subcontracts, and
subgrants of amounts in excess ofSl00,000).
G. Mandatory standards and policies relating to energy efficiency which are contained in the state
energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(Pub. L. 94-163).
H. Office of Management and Budget Circulars A-87, A-21 or A-122, and A-102 or A-110,
whichever is applicable.
I. The Hatch Act (5 USC 1501-1508) and Public Law 95-454 Section 4728. These statutes state
that federal funds cannot be used for partisan political purposes of any kind by any penon or
organization involved in the administration of federally-assisted programs.
J. 42 USC 6101 a-. 42 USC 2000d, 29 USC 794, and implementing regulation, 45 C.F.R. Part
80 m....BQ.. These acts require that no person shall, on the grounds of race, color, national origin,
age, or handicap, be excluded &om participation in or be subjected to ducrimination in my
program or activity funded, in whole or part, by federal funds;
K. The Americans with Disabilities Act (Public Law 101-336; 42 USC 12101, 12102, 12111-
12117, 12131-12134, 12141-12150, 12161-12165, 12181-12189, 12201-12213 47 USC 225 and
47USC611.
L. The Uniform Relocation Assistance and Real Property Acquisition Policies Ad,• amended
(Public Law 91-646, u amended and Public Law 100-17, 101 Stat. 246-256). {lftbe coabactor
is acquiring real property and displacing bouscbolda or busineues in the performance of dUI
contract.)
M. The Drug-Free Workplace Act (Public Law loo-690 Title V, subtitle D, 41 USC 701 IUIIL).
N. The Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 IS...Jm& and its implemealin1
regulation. 45 C.F .R. Part 91 ;
Section 504 of the Rehabil itation Act of 1973, 29 U.S.C . 794, u amended, and implcmenang
regulation 45 C.F .R Part 84.
0 . 23 C.F.R Part 172, concerning "Administration of Engineering and Dcsip Related Contracts".
P . 23 C.F.R Part 633, concerning "Required Contract Provisions for Federal-Aid Construction
Contracts".
Q. 23 C.F.R. Part 635, concerning "Construction and Maintcnancc Provisions".
R Title VI of the Civil Rights Act of 1964 and 162(a) oftbe Federal Aid Hipway Act of 1973.
The requirements for which arc shown in tbe Noadilcrimimaio Proviliom, wbicb .. lllldMld
hereto and made a pvt hereof.
-4 2·
ATTACHMENT LO
CertUlgtlop for FectmJ:Ald CNtndl
The contractor certifies, by signing this contract, to the best of its lmowledgt lliid belie( dllt:
1. No Federal appropriated fimda have been paid or will be paid, by or on behalf or lbe
undcniped, to any penon for intluencing or attemptin& to iDflumce 111 oftlcer or emplo,-of
my Federal apncy, a Member ofCoqresl, 111 oflic:er or employee ofConpea, or• employee
of a Member of Congras in connection with the awanlina of my Fecleral Iola, lbe eaterias into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, pant, loin, or coopendve qreement.
2. If any fimda other than Federal appropriated ftmda have been paid or will be paid to ttay penon
for influencing or attempting to influence an officer or of Conareu, or • employee of a
Member of Conarm in connection with tbia Fldenl oontnct, pant, loan. or wopwative
agreement, the undersigned sball complete md mbmit Stlndard Form-LU.. "Dilclolllre Form to
Report Lobbying," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when tbia
transaction wu made or entered into. Submiaion oftbia certification ia a pnrequiaite bmaldq or
entering into this transaction imposed by Soctioo 1352, Title 31, U.S. Coile. Anypenon who &ila to
file the required certification sball be subject to a c:ml penalty of not._ than SI0,000 md not more
than S 100,000 for each such failure.
The prospective participant also agree by submitlina his or her bid or propoeal that be or lbe lball
require that the language ofthia certification be included in ad lower tier abconbacll, wluda axceed
S 100,000 and that all such subrecipients lball certify md dilclole ac:con1iqly.
Required by 23 CPR 635. l 12
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
SEcnONl. ~
It is the policy oftbe Colorado Depar1ment ofT~~CDOT) that diaadvantapd buainca enterprises sball
have the maximum opportunity to partic~ in the ' of CODllactl financed in whole or in pat with Federal
funds under tbia agreement, punumt to 49 CFR. Part 23. Comequmdy, the 49 CFR. Part 1B DBE requinmena the
Colorado Department ofTnmportation DBE Program (or a Local Apa,.:y DBE l'roJl'IID appmved in advance by the
State) apply to tbia qreement.
SEcnON 2. DBE Oblipaiop,
The recipient or its contractor agrees to emure that diudvanllpd bulinea -,.priNI • debmrined by the Oflice of
Certification at the Colorado Department of Regulatory Apncies haw the muinwm oppodmlity to pllticipate in the
perfonnance of c:ontracta and IUbcoalracta fin'"'*' in whole or in part with Pedaral tuadl pao¥ided IDllr tlail
agreement. In this reprd. all partic:ipuds or c:ontiactors sball take all nee 1 1 ny a lWOlllb&t 111p1 ia accardance with
the COOT DBE prop,un (or a Local Aaa,,;y DBE Program approved in advance by 1be State) to_. 11m
disadvantaged bulineu entmprilea have the maximum opportunity to compete tbr and pedarm oomlCtl. Recipients
and their contractors shall not discriminate on the basis ofrace, color, national origin. or NX in the award and
performance of COOT assisted contracts.
SEcnON 3 DBE Propam,
The contractor (subrecipient) sball be responsible tbr obtainin& the Diladvlnllpcl Bu;-Batllplill Pmtplm oftbe
Colorado Department ofTrwportation, 1988, u amended, and sball comply wilb dlil appticlbll,..... oftlle
program. (If applicable).
A copy of the DBE Prop,un ia available &om and will be mailed to the CODll'ICtGr upan reqwt:
Business Programs Office
Colorado Department ofTnrmportation
4201 East Arkansas Avenue, Room 287
Denver, Colorado 80222-3400
Phone : (303)757-9234
revised l/22/98 Required by 49 CFR. Part 23.41
ADDENDUM B: CONTRACT MODIFICATION TOOU
The Local Agency and the State may uae a FIIDllina Letter in order to me apeditioully clap al 111111111 lbl tllml
of this contract. if such uae ia wamnted by tbe circumllancel u delcribed and allbcllilled tbmin.
FUNDING LEITER.
Undet: this Contract, the Local Agency bu agreed to provide funding bued on tbe terma u deacribed herein u needed
. to satisfactorily perform and complete the work. subject to tho availability of ftmdina.
Funds are currently available and encumbered for the work in the IIDOIIDt apecified above. However, the total COit to
complete the work. and the resulting total t\mdmg amount(•) to be provided by the State and Local A,-:y in excbanp
therefor, u described in this Contract or otberwise lmowD to tbe Local Apocy, are oaly estimeted
Iftbe parties determine that they have underestimated/overestimated the total cost of the wort. they have die right to
take the following action:
A to increasc/decreue the amount of available funds unda' this Coaaract.
In the event oftbis action. the State will notify the Local Apo,:y tbereofby Fundin& Letter. The Fundin& Leaerwill be
in a form substu,tially equivalent to the Conn attacbed hereto, and it aball not be demlecl valid 1IDlil it lblll ._.. been
signed by the Local Aprq and approved by the State Controller or such aaiatant • be may desian*,
COLOMOO D£PAIT11£NT OF nANS,OUATION AUTHORITY:
CONTRACT FUNDING INCREASE/DECREASE AND APPROVAL LETTER State Controller Polley lettar on June 12, 1996
Region : Complete section 1 and submit to COOT Controller's office. COOT r'lllltrftller len.r on uav 23. 1996
(1 )This form to be used for the following contracts/situations only (check the appropriate situation):
_Indefinite quantity, order more/add more _utl!lty/rallroad, underes11mat9d total cost
_COOT construction, sum of CMO's _v. construction, underestimated cost
COOT construction underestimated total cost COOT consultant underestimated cost
SECTION 1 lRealon usel
Date : <2l Prolect code (3)
To : COOT Controller (FAX ~303) 757-9573 or e-mail CONTROLLER) Project. (4)
From: Office: (5) Phone. (5) FAX• (5)
hnlon • (Ii\
COOT hu executed a contract with: (6)
Address : (6)
r
I FEIN' (6) Contract routing # <n COAS .........._•I"'*-,0, SC or PC., ill
I
I Fund Orgn. Appro. Prgrm. Fune. Object Sub-obj N/P CIL Reporting Catg. Proj/Sub/Phase
(9) (9) (9) (9) (9) (9) (9) (9) (9)
I Original contract amount Has a lucl9et Request been processed to cover the contract amount lnaease? I s 001 -s no <141
I Previous Funding Lette,is) total Preparer's name (15)
S (11) , ....... -...... _, 91MWSN0:
I
Contract Admlnlstrator's/luslness Mlnagef's Approval I This Funding Letter total I s <12> (16) ,.__, ~NO: ;.
I Adjusted contract amount COOT Deslgnee Approval
I s <131 (17)
I Local Agency approval I
I (18)
I SECTION 2 (Controller's Office usel !19 ..
Total allotment amount Commission budget
S (19) S (19)
If construction : CE charges Indirect chgs ~umd connct ..-plus taca1 a 6 lnclnct
_CE pool ellg. (19) S (19) S (19) charge calcullllOII I ( 111
I have reviewed the flnandll status of the project. organization, grant Ind have determined 1h11 sufflclent funds .. ....._..
to cover this Increase effectM u of (19)
State Controller or Delegee I: (20)
EXAMPLE A (Lump Sum Coalncta) &dllllt D. ... 1 ., !I
CompanyNmm: ProjectNo.
~
Addraa: Project Locadaa
Employer (FEIN) m Number: S...CX:O..No.
IDYoice Number IDCI Dale:
Psopaa Report Dmd:
% Completed: (1)
Cuneat Billina Period: Flom: To:
BASIC AND/ OR SUPPLEMENTALCONl'RACTTOfAL: (2) s
T Olal Billed to Dale: s
Laa: Retainqe (10% olbillina lllll to aaed 5% ofcoalnc:t) s
Laa: Prior Payaaa: I
~ .. ·-
Prior Billiaa: S 1..-1..-.,__,..; S s
TOf AL CURRENT PA YMENJ' REQUEST: • s
(% To date ofDBE wwlc: ) "'
I certify lbat tbe billed --. are iD lpemlllll wida Iba COlllnCt 111D:
Sipoem Tith Pete
-% eon.,1etec1 x Colllnct Tolal • Tolal Cuneat Pa,-......
m X m -(•) ~
47
EXAMPLE B (Colt Plus Filled Fee Coatncls\ klllllk D. "-2 el 5
C-vNune: Project No.
Address:
Enmlowr r..-1,.11"'1 ID Number: Project Loc:lliaD
lnwice Number IDd 0...:
Pn1tnB R-Dllild: Subar:ca•No.
%-
BASIC AND/ OR. SUPPLEMEm'AL CONTRACT TOTAL s
Prior lll!riod BiDimr Amauat: s
Camm Hinme Period: From: To: ~
DIRECT LABOR: t1 -..
Rqular Direct 8-ly .. Overtime Colt -Name CJuaiftc:alioa Roan s 11oun• s
-
em..na.Paiod TOIII NIIIIIIIII tD
0... -
SublOtal -Direct Labor s s
IDdnct _(%) <• apecified iD c:alllnct) s s
01llEll DIRECT COSTS (ID-8-)
Lilt iDdividually-11 ICIIIII cNt • ill flml cNt ,...,_a; miJeaf1 (milll XS), s s
CADD l1n. lit S). -*'· nmal nan. lit S>. e1e.
SUBTOTAL (DIRECT LABOR. INDIRECT .t 011IEll Dllt1!CI' COSTS) s s
FEE (%) (Al apeciled ill .. -.ct) s s
OUJ'SIDE SERVICES (Sullc a• t .t V..._) (Lill illdmdllllly) s s
tTo be iD die-lalll--.:la amia\
% To Date cm DBE Wmt s s
Oullide Scmcel M I , ... llaai-(.._ appliclllll) s s
TOTAL CURRENI' PERIOD: s s
TOTAL TO DATI!: :J s s
LESS : Retaimp ( 10% ofbillills aat ID -=-d 5"' of canc:t) s s
LESS : Prior ,a,_.. s s
Prior Billina S -~a-...s s s
TOTAL CURRENT PAYMENT REQUEST s s
I certify that lhe billed_. an: actual IDd in..--wida Ille canc:t...:
Sipiliiii I& DM
•E1i11"ble clusificalica cmlv: ill aecmllwe Will w
LE C IS-ific llalel of Pav Coalnal\ kllOIII D. ·-3 el 5 -Name: Plojec:t No.
Addrea:
'"":1110 m Number: Plojec:t Loc:aliml
Invoice Nuamcr aad Dale:
Plola'Cll il-.t DatDd: S.1ccom1No.
%
BASIC AND I OR SUPPLEMENTAL CONl'llACT TOTAL s
Prior Period em-AmDu111: s
Cunelll Billim Period: Fram: To: -
PAYRATES :RJ.t .. ...... O¥lniml ......ol,.., Cole
l!mnlo-Name Clamficlli1le Hom 11oaa• lllml" s
SUBTOTAL-PAY RATES : s
01llER DIRECT COSTS (ID-H-) s
Lill iDdividually-aa ac1lal mes • m &Ill om pnipcal; miJlep (lllilll XS).
CADD (In. 1t Sl. eauin. realal 11n. 1t Sl. 11C. s
SUBTOTAL (Pay Raia aad Olber Direct a.a) •
OVI'SIDE SERVICES(~..._ A Vmdan) (Lill iadmdlally)
(To be in lbe -ram.a-aaach emnm\ ·s
% To Date on DBE WOik s
OUllide Servica ......... Expma ( .... applicable) s
TOT AL CURRENT Pl!RIOD: s
TOTAL TO DATE : s
LESS : llelaialae (10% ofbilliml aol ID GIClld 5% at cmmct) s -
LESS: Prior Paymea11 s -
Priol' Billilla S .._ ...... s
TOTAL CURRENT PA YMElff REQUEST s
I certify that lbe billed_... me ac1lal aad in... 4 willl 1111 ~ W:
SipalllR Tide 0.
•Eligible claaificatima oaly. in acc:ordaace with C0111raC1
•• In accordance wilb COlllnCt
EXAMPLED
SECTION 1. CONTRACT DATA
Local Apncy: ------Pn,jec:tNo. -------
Addrell: __ ...... -=-----------Eq,loyer (FEIM m Number: Project Loc:moa _____ _
Invoice Number and DIie: -------'" .......... -----% Coq,letecl: Subacclllllll No .. ______ _
BASIC AND/Oil SUPPLEMENTAL CONI'RACT TOTAL: s
Prior Period Dillin& Amount:
ClllrentB" . Period : Prom:
SECTIONO. INaJRRED COSTS
DlllECT LABOll: (Lilt iDdividaally)
Eq,loyee Cluaificatioa
Name
SUBTOTAL-DlllECT LABOll
BENEFITS % OF DlllECT LABOR.
01lfEll DlllECT COSTS (ln-H-)
Lill illdividullly-aa adllll COit;
Milap (mila x S). CADD (In. x S).
Equip 1-1 (In. x S). a:.
OUJ'SIDE SERVICES (C-,,... A Vadan)
(Lill illdividullly) (To 1,e ii t11i1 -.....
dlch c:opia or moices)
TOTAL COSTS CURJlENT PERIOD:
TOTAL COSTS TO DATE:
SECTION ID. Bo.LING
TOTAL BlLLING CUlUlENT PERIOD
(__%OF TOT AL COSTS):
Prior Billing :
Fedenl Sblre s
Local Alf/SY Sbln s
Slalie SblnS
s
To:
lleplar Dinct Hourly Owrtime Colt
Haun Ila s a-.• s
a.nm Tocal IO
'I1lia Period 0.. s ___ _ s. ____ _
s. ____ _ s. ____ _
s. _____ _ s. ____ _
s. ___ _ s. ____ _
s ___ ___
s. ____ _
s ____ _ s ____ _
I certify that the billed IIIIIJUIIIS are actual and ia .......... widl dae c:calact-.
Tide
EXAMPLE E <Fixed Multinlier Cootrletll -Esldblt D p ... 5 of 5
Cmmanv Name: Project No .
Address:
Emnlo,,,.,. CFEINl ID Number: Project Locatioa
Invoice Number and Date:
Protneu Renort Dated: Subaccoual No. -
% C".nmnJeted:
BASIC AND/ OR SUPPLEMENTAL CONTRACT TOTAL s ·-
Prior Period Biltifttr Amount: s
Cumlll Billinll Pcriocl: From: To:
PAY RATES : (Lilt lndi~ ·-11v1
Rqular Cenified Fixed Colt
Emnlo...,.,Nune Cluli&mla HCUI Haudvltllel s
SUBTOTAL-PAY RATES: s
OTHER DIRECT COSTS (Jn.lloute) s
Lilt illdividually-II ICIUll 18111 • iD 8ml COil pnpoul; milap (miJa XS).
CADD lbrs. x S\. -,;.,, relllll n.. x S\. ell:. s
SUBTOTAL (Pay Rata and Oda Dnc:t ltllel)
.,
OUTSIDE SERVICES (Subcomultall & Vmdan) (Lile individually) s ITo be in tbe sum fonmt-aaach ..,.....,
% To Daa: OD DBE Wart s
Outside Servica M .. ..,.,.-, £.-(..._ lppliclble) s
TOT AL CURRENT PERIOD: s
TOTAL TO DATE: -s ~
LESS : lldaimp (10% ofbillills aoc ID Gallll .5% olc:caad) s
LESS : Prior Paymem s
Prior Billilla S 1-....... S
TOTAL CURRENT PAYMENT REQUEST s <1
I certify that tbe billed__.. .. 11:1111111111 iD ........ willl • ~-=
Sipatun Tide Dall
OIIJINAMC'S NO. -
SERIES OF 2002
BY AUTHORITY
COUNCll. BILL NO. 49
INTRODUCED BY COUNCIL
MEMBEll GARRETI'
••m11 fffZiffi,; AN M1IBIMJINJ'wrra 1111 ... DEPAI R.TATION FOil DESIGN AND CONSTR • ON OF
•~ON$0UJ'll.~IGIIUYMDM
ENGLEWOOD, COLOR.ADO.
WHEREAS, the area on South University Boulevard between U.S. 285 and
Cornell within the Englewood City limits arc identified in the City's "Sidewalk Missing
Links"; and
WHEREAS, installation of sidewalks at this location is desirable for the afety
and convenience of pedestriana; and
WHEREAS, City Council applied to Denver Regional Council of Governments
(DRCOG) to include this project in the Transportation Improvement Proaram (TIP);
and
WHEREAS, DRCOG qrccd to include the projects for ftmdiq in 2003; and
WHEREAS, the Federal share for this project is $116,000 and the City of
Englewood's share would be $100,000.
NOW, THEREFORE, BE IT OllDAINED BY 111B CITY COUNCll. OF 111B
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Sg;tiog 1. The City Council for the City of P.qlewood, Colorado, benlby approves
the Transportation Enhancement Contract between Tbe Colondo Deputmeat of
Transportation and the City of Englewood, State of Colorado, a copy or wbicb, is
attached hereto and incorporated herein by reference. •
S,:ctiog 2. The Mayor is authorized to sip and the City Clerk to attat the
Transportation Enhancement Cvntract for and on behalf of the City of Eqlewood,
Colorado. -
Introduced, read in full and pused on first readma on the 7'~ day of October, 2002 .
Published u a Bill for an Ordinance on the 11th day of October, 2002.
Read by title and pused on final readma on the 21" day of October, 2002.
-1-
Published by title as Ordinance No. __. Series of 2002, on the 25•b day of
October, 2002.
Beverly J. Bndabaw, Mayor
ATTEST:
Loucriabia A. Ellis, City Clerk
I, Loucriabia A. Ellis, City Clerk of the City of l!nglewood, Colorado, beRby
certify that the above and foregoing is a true copy of the Ordinance puaed on final
reading and published by title aa Ordinance No. __. Series of 2002.
Loucrisbia A. Ellis
-2-
,•
(FMLAWRKENH)
PROJECT # STE M39S-004, SUBACCT 12744
REGION 5/(bkr)
TRANSPORTATION ENHANCEMENT CONTRACT
02HA600083
CMS: 02-227
nns CONTRACT, made this __ day of ____ ..J 20_ by and between the
State of Colorado for the use and benefit of THE COLORADO DEPAR.TMENT OF
TRANSPORTATION, hereinafter referred to as the State or COOT, and CITY OF
ENGLEWOOD, STATE of COLORADO, 1000 Englewood Padtway, Englewood, CO, 80110,
FEIN: 846000583, hereinafter referred to as the Local Agea,:/, or the contractor.
FAcruAL RBCITill.
1. Authority exists in the law and funds have been budgeted, appropriated and otherwiae
made available and a sufficient unencumbered balance thereof remains available for payment of
project and Local Apru:y costs in Fund Number 400, Appropriation Code 010, Orpnization
NIDDber 9991, Program 2000, Functions 3020, 3301 & 3404, Object 2312 IP, PhlNI D, C & M,
Reporting Category 6240, Contract Encumbrance Number 12744, (Coalnet Bncumbnnce
Amount: $145,000.00).
2. Required approval, clearance and coorctimtion have . been accmnplilbed tom and with
appropriate agencies .
3. Pursuant to Title I, Subtitle A, Section 1108 of the Trmsportation Equity Act for the 2 ht
Century of 1998 (TEA-21) and to applicable provisions ofTitle 23 oftbe United Slates Code and
implementing regulations at Title 23 of the Code of Federal ReauJllliom, • may be amended,
(collectively refcm:d to hereinafter u "the federal proviliona"), certain Fedlrll ftmdl have been
and will in the future be, allocated for highway projects requested by Local Apnci• and elill'ble
under the Surface Transportation Program that bu been propoeed by the Stale 111d approved by
the Federal Highway Administration (FHW A), bcrcinaftcr merred to • the JIIOIIIID.
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4. Pursuant to§ 1007(a) ofTEA-21, at 23 U.S.C. § 133(d)(2), certain Surface
Transportation Project funds are made available only for eligible ~ransportation Enhancement
Activities", as defined in§ 23 U.S.C. § tol(a), and this conttact provides for the performance by
the Local Agency of a project for an eligible Transportation Enhancement Activity.
5. Pursuant to § 43-1-223, C.R.S. and to applicable portions of the federal provisions, the
State is responsible for the general administration and supervision of perfonnance of projects in
the program, including the administration of federal funds for a program project performed by a
local agency under a conttact with the State.
6 . The Local Agency has requested that a certain local highway project be funded as part of
the program as a Transportation Enhancement Activity, and the Local Agency Represents that the
project is an eligible Transportation Enhancement Activity as defined in 23 U.S.C. t lOl(a), and
by the date of execution of this contract the Local Agency (and/or the State) has completed and
submitted a preliminary version of COOT fonn #463 describing the general nature of that project
work. The Local Agency understands that, before the project work is actually started, the
description of the project work in that COOT form #463 will likely be revised as a result of
design changes made by COOT, in conjunction and coordination with the Local Apol:y, in its
internal review process. The Local Agency desires to agree to perform the project work u
described in the Form #463, as it may be revised in that Proceas.
7 . Federal-aid funds have been made available for project, STE M39S-004 for installation of
5' wide sidewalk along the west side of South University Blvd., from Dartmouth to US 285, as
more specifically described in Exhibit A (the Form #463 and/or a '"Scope of Work"), in,
Englewood, Colorado, hereinafter referred to as "the project" or "the work".
8 . The matching ratio for this federal-aid project is ~ federal-aid funds to 20'JE, Local
Agency funds, it being understood that such ratio applies only to such costs u ue elipble for
federal participation , it being further understood that all non-participating costs shall be borne by
the Local Agency at 100%.
9 . The Local Agency desires to comply with the federal provisions and ocher applic:able
requirements, including the State's general administration and supervision of the project tbroup
this contract, in order to obtain federal funds for the project.
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10. The Local Agency bas estimated the total cost of the Work and is prepared to provide its
match share of the cost, u evidenced by an appropriate ordinance or resolution duly pasaed and
adopted by the authorized representatives of the Local Agency, which expressly authorizes the
Local Agency to enter into this contract and to expend its match share of the Work. A copy of
this ordinance or resolution is attached hemo and incorporated herein u Exhibit B.
11. This contract is executed under the authority of §§ 29-1-203, 43-1-110, 43-1-116,
43-2-101(4Xc) and 43-2-144, C.R.S., u amended, and the Local Agem;y ordinance/resolution.
12. The parties hereto desire to agree upon the division of responsibilities with regard to the
project.
13. The Local Agency is adequately staffed and suitably equipped to undertake and
satisfactorily complete some or all of the Work.
14. The State certifies that such work can be more advantageously performed by the Local
Agency.
NOW, THEREFORE, it is hereby agreed that:
1 STANDARD FORM CON[RACT
This is a standard form contract that ia delliped to efficiently contnct for and adariaiar 2 types
.of program projects: 1) program projects which include the ume buic wOlk elements (design;
construction; construction administration by local apncy; fiaht-of-way; ulilitiea; c.); 111d, also,
2) program projects with specific differmcea in thole buic work olements (w.. a specific
project may include design but no construction, or it may include design and comtructioa but the
State will do the construction administration, etc.)
The form contract accommodates both types of projects by using qualifyiq lanauap to
condition the application of particular contract requirements, based on wbetb« specific wOlk
elements are included in the project. For instance, where the contnct pn,videl ... "If the Work
includes engineering/design services, the Local Agra:y lball pem,nn the tbllowina requirements
... ", the Local Agency need perform those requirements only if ensmeerinl,'daip ISVicel ae
expressly included in the project. u defined in the Scope of Work. (Convenely, notwitbmnding
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that language is in the contract, the Local Agency can ignore those "requirements" if
engineering/design services are~ expressly included in the Scope of Work.)
The Local Agency shall interpret such qualifying language in that manner. By using such
language, the form contract can apply to both the general and the specific types of projects, thus
making it easier to administer and saving the State and the Local Agency time and expense.
n. PROJECT DESCR1PTION
"The project" or "the Work" under this contract shall consist of a S' wide sidewalk along the west
side of South University Blvd., from Dartmouth to US 285, in Englewood, Colorado, as more
specifically described in Exhibit A. attached hereto and made a part hereof (the Form #463
and/or a "Scope of Work") as it may be revised by the parties in the design review process before
the project work is actually started.
111. INCORPORATION BY REFERENCE
All federal and state statutes, regulations, specifications, administration checklists, directives,
procedures, documents, and publications that are specifically identified and/or referenced in this
contract, together with all exhibits and attachments and addenda to this contract, are incorporated
herein by this reference as terms and conditions of this contract as though fully set forth.
IV. WORK RESPONSmn,.rrY
The Local Agency shall be responsible to perform (all desian and/or right-of-way and/or utility
and/or construction and/or construction administration tasks required to complete) the Work, and
the Loc:i.1 Agency shall comply with all applicable terms and conditions of this contract in
performing the Work, including those process and task responsibilities and standards as
specific:i.lly indicated in the Pre-Construction and Construction Administration Checklists
attached hereto and made a part hereof. The responsible party shall perform all such tasks in
accordance with applicable requirements and standards, including those in this contract and in
applicable law .
,.
v. PROJECT FUNDING PROVISIONS
The funding provisions for the project are attached hereto and incorporated herein aa Exhibit C.
VI. TRANSPORTATION ENHANCEMENT ADVANCE PAYMENT PROVISIONS
The advance payment provisions described herein shall apply only to a perceataae of the
construction work portion of an enhancement project, u dacrlbed below. Payment for all
other work portiom of the Project, including for the desip work, shall be on a mmbursement
basis, as described below.
A. Pursuant to FHW A's approval under 23 U.S.C. § 133(eX3)(B), the State will provide an
advance payment up to a maximum percentage of the total amount for the construction
portion of transportation enhancement project activities, in IIICCOl'd with the following
procedures.
1. the State will provide advance payment to the Local Agatty of 70% of the federal
funds budgeted and available for the construction ofthia tramportation
enhancement project, in accord with 23 u.s.c. t 133(eX3)(B and as descnbed
herein.
2. the Local Agea,;y shall submit the following to the State representative identified
in section VD, after cmecution of this Connct:
a) a financial statcmeat for the c:omtnJctioa of the project; and
b) an invoice for advance payment of70% of the flldcral fbnda badptlld and
available for the COllltnletion of the project.
3. After receipt of such ·statement and invoice, the State will ilme a wmmt to the
Local Agea,;y in the amount of the approved advance payment of CODIIIUCtion
project funds, subject however to the prior performance of the fi>Uowiq: A) the
satisfactory completion of the desip of the project; B) the State appcovina the
Local Agency's construction contnct; and C) the State ilalin& to the Local
Agency a Notice To Proceed with the CODllrUCtioa oftbe pmject.
4. the advanced funds shall be IIIOd by the local apacy only tbr the perfonnaace of
the construction work of the project Upon receipt oftbe nocice to proceed 6om
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the State, the Local Agency shall proceed expeditiously to start the construction
work and prosecute it diligently to completion . If for any reason the local agency
does not s ~rt the construction work within 120 days of receipt of the notice to
proceed, or if the Local Agency starts the construction work but discontinues or
abandons performance before completion, the Local Agency shall remit to the
State all federal funds reimbursed or advanced by the State for the project not later
than 30 days after the 120th day, or after the date the Local Agency
discontinues/abandons performance, as applicable.
5. When the Project construction work is completed, the Local Agency shall submit
to the State all required paperwork for that construction work, together with a
final statement of costs for that construction work and a billing for the remaining
30-/o of the federal funds budgeted and available for the Project construction work.
The State shall not reimburse the Local Agen,;y the remaining 30% of the
construction work costs until the State has reviewed the billings and has inspected
the completed project construction wort. subject to the terms and conditions of
this contract
B. Except as provided in A above, the State will reimburse the Local Agm,;y for the
federal-aid share of the project design, and other work followiq the State's review and
approval ofsuch charges. subject to the terms and c:onditiom of this contract. The Local
Agency will prepare and submit to the State montbly charpa for COits incumd relative to
the design, and work portions of the project. Provided, however, that charpa incurred by
the Local Agency prior to the date of FHW A authorization for the project and prior to the
date this contract is executed by the State Controller or hil desipee will not be cbarpd
by the Local Agency to the project, and will not be reimbuned by the State.. absent
specific FHW A and/or State Controller approval thereof.
C . The State will reimburse the Local Agency's reuonable, allocable. allowable com of
performance of the Work. not exceedina the maximum tocal IIDOUllt dac:n'bed in ExJu'bit
C. The applicable principles described in Title 49, Code offodsal Replatiom. Part 18
(the "Common Rule"), Subpart C ("Financial Administratioaj. includiq 49 C.F.R.
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• •
18.22, shall govern the allowability and allocability of costs under this contract. The
Local Agenc y shall comply with all such principles. To be eligible for reimbursement,
costs by the Local Agency shall be:
1. in accordance with the provisions of Exhibit C and with the terms and conditions
of the contract
2. necessary for accomplishment of the Work.
3. reasonable in amount for the aooda and services provided.
4. actual net cost to the Local Agm;y (i.e., the price paid minus any refunds, rebates,
or other items of value received by the Local Agen,:.y that have the effect of
reducing the cost actually incurred).
S. incurred for Wolk performed subsequent to the effective date of this contract
6. satisfactorily documented.
D. The Local Agency shall establish and maintain a proper accounting system in eccordance
with generally accepted eccounting standarda (a eeperate let of eccounte, or es a eeparete
and integral part of its cmrent accounting scheme) to auure that project funds ere
expended and costs accounted for in a IDIIIDel' consistent with this contract and project
objectives.
1. All allowable costs cberged to the project, including my approved ..vices
contributed by the .Local AgaJ,;y or otben, eball be iuppOa1ed by properly
executed payrolle, time recorde, invoicee, cootracll or voucben mclencma in
detail the nature of the charpl.
2. Ally check or order drawn up by the Local Ap,,,;y, including any item which ii or
will be cbergeable apinst the project ICCOUDt eball be drawn up only in
accordance with a properly siped voucbs then on file in the office of the Local
Agency, which will detail the purpoee for which said cbeck or ordm' ie drawn. All
checks, payrolls, invoices, contracta, voucben, olden or Olber accounting
documents shall be clmty identified, .-lily accesaible, and to the extent feulble,
kept separate end lplrt from all ocher such documenla.
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E. Upon execution of this contract the State is authorized, in its discretion, to perform any
necessary administrative support services pursuant to this contract. These services may be
performed prior to and in preparation for any conditions or requirements ofthia contract,
including prior FHW A approval of project work. The Local Agmt:y undcntands and
qrccs that the State may pafonn such services, and that payment for such services shall be
at no cost to the State but shall be u provided ilt ExJnl,it C. At the request of the Local
A.ge,:,t:y, the State shall allo provide other willaDCe punuant to this conlnlct u may be
agreed in writing. In the event that federal-aid project ftmda remain available for payment,
the Local Ageo,:y undenlanda and qrccs the com of any IUCb services and auistance shall
be paid to the State from project fimda at the applicable rate. However, in the event that
such filndins is not made available or is withdrawn for thia CODlract, or if the Local Agaw;y
terminates thia contract prior to project approval or completicm for any reaon, then all
actual incurred com of such services and willaDCe provided by the State lhall be the aole
expense of the Local Ageo,:y.
F. If the Local Apa,:y ii to be billed for COOT incurred dilect C01tS. the billiq procedure
shall be .. followa:
1. Upon receipt of -=h bill lam the State, the Local Aaa,,:y will remit to the State
the~ billed DO latar dlaa 45 days after receipt Of OICb bill. Sbould the Local
Ap,w:y fail to pay moaeya due the State witbiD 45 clays of clemlDd or witbiD m:b
other period u may be agreed betwem the pllti• blnto, the Local Aptt;y aareea
that at the request of the Sta. the State T..... may witbbold m equal IIDOUIII
from future apportiomneata due 1be Local A.-,,::y lom the Hipway U1er1 Tax
Fund and to pay such ftmda directly to the State. lnlilrim ftmdl, ail the Stale ii
reimbursed, sball be payable ftom the Stale ffi&bway Supp........,. Fund (400).
2. If the Local Aptt;y m1I to mate timely paymmt to the State • n,quin,d by tbia
aection (within 45 days after 1be date of-=b bill). 1be Local Aptt;y lball pay
interest to the State aa ante of«.. pen:mt ps lDllldb OD the -ofdle
payment which was not made in a timely-. lllldl the biJ1in1 ia paid iD ftdL
The interest shall accrue for the period from the required payment date to the date
on which payment is made.
G. The Local Agency will prepare and submit to the State monthly charges for costs incurred
relative to the project. The Local Agency's invoices shall include a description of the
amounts of services performed, the dates of performance and the amounts and description
of reimbursable expenses. The invoices will be prepared in accordance with the State's
standard policies, procedures, and standardized billing format attached hereto and made a
part hereof u Exhibit D.
H. To be considered for payment, billings for payment pursuant to this contract must be
received within 60 days after the period for which payment is being requested and final
billings on the contract must be received by the State within 60 days after the end of the
contract term.
1. Payments pursuant to this contract sball be made u earned, in whole or in part,
from available funds, encumbered for the purcbuc of the dcscnoed services. The
liability of the State, at any time, for such paymen1a sball be limited to the llllOUDt
remaining of such cncumben,d ftmda.
2. In the event this contract is tennio•ted, final payment to die Local Apa,:y may be
withheld at the dilcretion of the State until completion of final audit.
3. Inconect payments to the Local Apa,:y due to omiuion, em,r, hud, or
defalcation shall be recovered from the Local Aaa,:y by deduction from
subsequent payment under this contnct or oda COll1rlC1a between the S1lde and
Local Agency, or by the State u a debt due to the State.
4. Any costs incurred by the Local Apa,:y that are not allowable under the Common
Rule sha1.i be reimbuned by the Local Apa,:y, or offllet apinlt current
obligations due by th e State to the Local Apa,:y, at the State', election.
VII. STATE COMMITMENTS
A The State will provide liailon with the Local Apa,:y throuah die Stain bpoo Director,
Region 6, 2000 South Holly Street, Denver, Colorado 80222, Telepboae (303)-757-9251.
Said Region Director will alao be reaponaible for coordinating the Stlle'I activities under
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this contract. Said Region Director will also issue a "Notice to Proceed" to the Local
Agency for commencement of the Work. All communication relating to the day-to-
day activities for the work shall be exchanged between representatives of the State's
Transportation Region 6 and the Local Agency. Until changed by notice in writing, all
routine correspondence shall be addressed as follows :
Ifto State: Ifto State:
KevinHsu
COOT Region 6-Design
2000 South Holly Street
Denver, CO 80222
(303) 757-9931
Ron Buck
COOT Region 6-Const.
8833 S. Wadsworth Ct.
Littleton, CO 80128
(303) 972-9112
If to the Local Agency:
Dave Henderson
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
(303)-762-2506
B. The State will advance/reimburse the Local Agency for the federal-aid share of the
project charges, as provided in Exhibit C.
C. If the Work includes construction, the State, at its discretion, will review construction
plans, special provisions and estimates and will cauac the Local Agency to make those
changes therein that the State determines are neceuary to aasure compliance with State
and FHW A requirements.
D. The State will perform a final project inspection prior to project acceptmce u a Quality
ControV Assurance activity. When all project work bu been utiafactorily completed, the
State will sign the FHWA form 1212.
vm. LOCAL AGENCY COMMITMENTS
A . DESIGN,
I. If "the Work" includes preliminary design, or final design (Lk.L "construction plans"), or
design work shccta, or special provisions 111d estimates (collectively referred to u "the
Plans"), the party that is responsible under Section IV (either the Local Apt,A;y or the
State) for the Plans\design shall comply with the following requirements , u applicable:
1. perform or provide the Plans, to the extent required by tbe nature oftbe Work.
2. prepare final design ("comtnaction plam") in ICCOld with tbe nquiremeala of tbe
lalcat edition of the American Auociation of State Hipway Tramportation
Officiall (AASHTO) manual.
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3. prepare special provisions 111d estimates in accord with the State's Roadway and
Bridge Design Manuals and Standard Specifications for Road and Bridge
Comtruction.
4. include details of any required detours in the Plana, in order to prevent any
interference of the construction work and to protect the travelin& public.
S. stamp the Plana producod by a Colorado Rqiatered Profeuioaal Engineer.
6. provide final uacmbly of the Plana and contract documents.
7. be responsible for the Plana bciq accunte and complete.
8. Make no further chanpa in the Plana following the award of the c:onatruction
contract except by agreement in writing between the parties.· The Plana shall be
comidcred final when approved md accepted by the parties hereto, and when final
they shall be deemed incorporated herein.
ll. lftbe Local ~y is the reaponaible party:
1. It shall afford the State ample opportunity to review the Plana and make any
changes in the Plana u directed by the Slate to comply with FHW A requirements.
2. It may enter into a coldnct with a C011111111Dt to do all or Ill)' podiGa of the Plana
and/or of construction adminialrllion. Provided. bowwer, that if federal-aid
funds are to participate in the COit of such wort to be done by a com11ltant, the
Local Aga,cy shall cmun, that ill JIIOGllfllDml of tbat comultaat colllnlct (llld lbe
performance/provilion of the Plam under tbll OOlllnlct) compliea with ID
applicable requinmenta ofTitle 23, Code of Pederal R••'edoaa (CFR.). Part 172,
{ concerning the Administration of Enpaeerina 111d Deeip ReJaa.t Service
Contracts), and with any procedunl implem«mtiq tboae requirements • provided
by the State, includiq thole delc:ribed in Anecbmeat #1, wbic:b is incotponted
herein by this reference. Thole requinmema and procedures include, wilbout
limitation:
a) it shall (or its contractor lball) submit any comuJtaat subcontract to COOT
for approval prior to its execution by the Local Apacy/CGalrlctlor, • required by
§ 172.S (d);
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b) it shall ensure that all changes in the consultant contract shall be by written
supplemental agreement and must have prior approval of the State and FHW A.
As soon as the contract with the consultant has been awarded by the Local
Agency, one copy of the executed contract shall be submitted to the State. Any
amendments to such contract shall be similarly submitted;
) it shall require that all consultant billings under that contract shall comply
with the State's standardized consultant billing format . Examples of the billing
formats for the various methods of contract payment are attached hereto as
Attachment 2;
d) it shall (or its contractor shall) also use the COOT procedures as described
in Attachment #1 to administer that design consultant subcontract, to comply with
§ 172.S(b) and (d);
e) it may expedite any COOT approval of its procurement process and/or of
its consultant contract by submitting a letter to COOT from the Local Agency's
attorney and/or authorized representative certii)ing compliance with those COOT
Attachment #1 procedures and with the requirements of§ 172.S(b) and (d).
f) it shall ensure that its consultant contract complies with the requirements
of 49 CFR 18.36 (i) and contains the r;equired provisions as well as the following
language which shall be included verbatim:
1) "The design work under this contract shall be compab"ble with the
requirements of a separate contract between the Local Agency and the
State (which is incorporated herein by this reference) for the
design/construction of the project The State is an intended third party
beneficiary of this contract for that purpoae."
2) "Upon advertisement of the project work for conatruction, the
consultant shall make available services as requested by the State to uaist
the State in the evaluation of conatruction and the reaolution of
construction problems that may arise during the construction of the
project"
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3) "The consultant shall review the construction contractor's shop
drawings for conformance with the contract docmncnts and compliance
with the provisions of the State's publication, "Standard Specifications for
Road and Bridge Comtruc:tion", in connection with this work."
B. CONSTRUCTION.
I. If "the Work" includes comtruction, the party that ii reapomible under Section for the
construction/construction administration IV ( either the Local Apt,,;y or the State) shall
perform the comtruc:tion in accordance with the approved desip plans and/or administer
the construction all in accord with the project's Pre-construction and CoDStrW:tion
Contract Administration Checklilts. Such adminillratwn shall include project inspection
and testing; approviJI& -,un:ea of materials; performing required plant and shop
impec:tions; documentation of coatnct paymenll, tatin& and inspection activities;
preparing anc1 approviJI& pay emmefM; prepmaa. approvma, n1 aecurina the ftmdins
for contract modification orden (CMO.) 111d minor colitnct revisions (MCRs);
processing contractor claims; c:onltlUCtion aupervilioa; 111d, meeting the Quality Contlol
(QC) requirements of the FHW A/State lteWlldlbip pn,pam, all • more fblly delcnl,ed
in the project's Pre-constructio 111d Contnct Adminillrllioo Cbcldists.
II. Ifthc Local Apa:y ii the responsible party, it sblll:
1. appoint a qualified professional eap111111r, liccmed in the State of Colorado, as the
Local Apa:y Project Eop,eer (LAPE), to perfbnn that admmimation. The
LAPE shall administer the project in accordance with this apement, the
requirements of the COllllnlction contnct, and applicable Sta procedures. The
LAPE may be an employee of the Local Aae,,,r:y ar may be a CCIIIIUhmt. If the
LAPE is an employee of the Local ~. the LAPE sball be in reapoD11l>le
charge of the construction of the project (u provided in t 12-25-102 C.ll.S. u
amended), notwithstanding any exception delcribed in t 12-25-103, C.R..S., u
amended.
2. if bids arc to be let for the coastructioa of the project, the Local Apa:y sball in
conjunction with the State adver1ise the call for bids and upon coacummce by the
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State award the construction contract(s) to the low responsive, responsible
bidder(s).
a) In advertising and awarding the bid for the construction of a federal-aid
project, the Local Agency shall comply with applicable requirements of23 U.S.C.
§ 112 and 23 C.F.R. § § 633 and 635. Those requirements include, without
limitation. that the Local Agency/Contractor sball physically incorporate the entire
"Form 1273" (which, if relevant to this contract, is attached) verbatim into any
subcontract(s) for those services u terms and conditions thereof: u required by 23
CFR.633.102(e).
b) The Local Agency bu the option to accept or reject the proposal of the
low bide~ for work on which competitive bids have been received. 1be Local
Agency must declare the acceptance or rejection at the award conference or within
3 wortcing days after said bids are publicly opened, whichever occurs later.)
c) By indicating its concumuc:e in such award at the award conference, the
Local Agency acting by or through its duly authorized representatives, qrees to
provide additional funds, subject to their availability and appropriation for that
purpose, if required to complete the Work under this project if DO additional
federal-aid funds will be made available for the project.)
3. if all or part of the comcruction wort is to be accomplilbed by Local Ager,cy
personnel Ci&., by •force account•), rather than by a contnctor pursuant to a
contract with the Local -Agency, the Local Agency will ensure that all such force
account wort is accomplished in accordance with the pertinent State
specifications and requirements and with 23 C .F .R. Put 635, Subpart B, •Force
Account Construction".
a) Such wort will normally be bued upon estimated quantities and film unit
prices agreed to between the Local Agerw;y, the State and the FHW A in advance
of the Wort, as provided for in § 635.204(c). Such qreed unit prices lball
constitute a commitment u to the value of the Work to be performed.
b) An alternative to (a) is that the Local Agency may agree to participate in
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t
• •
the Work based on actual costa of labor, equipment rental, materials supplies and
supervision necessary to complete the Work. Where actual colts are used,
eligibility of cost items llhaU be evaluated for compliance with Federal
Acquisition Regulations (FAR), 48 C.F.R. Part 31.
c) Rental rates for publicly owned equipment will be determined in
accordance with § 109.04 of the State's "Standard Specifications for Road and
Bridge Construction".
d) All force account work aball have prior approval of the State and/or
FHW A and shall not be initiated until the State bu issued a written notice to
proceed.
C . ROW ACOUISmON/RELOCATION.
I. If "the Wodt" includes right of way acquiaition md/or relocation, tbe puty that ia
reaponsi'ble under Section IV (either the Local A,-.:y or the State) for the risht of way
acquisition and/or relocation llhaU comply with the following requinmmtl, u applicable:
l. prepare ript-of-way plans that comply with Chapter 2 of the COOT Right of Way
Manual and Federal-Aid Policy Guide (FAPG) Chapter l, Subcblpter G, Part 630
Subpart B Attacbmmt. The Local A,a;y will be rapomible for ri&bt of way
plans cbangea that are nee] 11 ry to AIIUl'O complimce with Sta and FHW A
requirements.
2. be reapooaible for the plans beiJ11 aoc:unu 111d complete.
II. If the Local Agency ia the relpODll'ble party it lball:
1. perform its project rigbt of way nllpOlllibiliti• in IICCCllldlnce witb tbe COOT
Rigbt of Way Manual, subject to the followina coaditiaat for complimce wi1b 23
CFR 710 and 23 CFR 712:
L submit final right of way plans to COOT and obtain COOT approval
thereof before starting appniAll for riabt of way acquilitian.
b . not perform apprailal review of parcela valued over 15,000.00. Sucb
appraisal review will be the Stale'• reapoma'bility.
-ts-
c. obtain authorization from COOT subsequent to appraisal review before
undertaking negotiation activities.
d. submit all administrative settlements proposed by the Local Agmcy to
COOT, and obtain COOT approval thereof: before executing the purchase
agreement
e. perform appraisal and acquisition for the project, u required by § 24-56-
l O l, et seq., C.R.S. However, if the State determines that such psformance by the
Local Agency will jeopardize or is joopadizing discn"bution of federal lllistmce
funds, or that action by the State is neceuary to comply with federal policy or
procedures, then the State, in its clilcretion, may perform the acquisition and
relocation usistance itself or may supervilo 111d direct the Local A,-,,:y in the
perfomrmce of such acquisition md usistaoce. Prior co taking IUCb action, the
State will provide written notice co the Local Apnt:y of the bMia for such
determination or action and will meet with the Local Agea,:y co dilcua po1S1'ble
remedial measures.
f. certify in writing to the State prior to the project beiq adWltiNd for bids
that all riaM of way baa hem acquued in accordance with the applicable State and
Fedenl replationa, or that no additional ript of way ii required. Tbe "Check
Points for Federal Participation in Right of Way AcquisitiaD IDII Rdoc:ation" is
attached hereto 111d made • part hereof.
D. UTIL[IJES,
The Local Apatcy will be relpODIIDle for oNainiq the proper clearw:e or approval fiom
any utility company which may become inwlved in dlia project. by Nplnlte aarerment
between the Local Apncy 111d the utility, if necemay. Prior IO dlia projc,ct beiq
advertiled for bids, the Local AlflDCY will certify in writing co the State that all IUCb
clearances have been obtained.
E. RAILROADS,
In the event the project involvea modification of a railroad ........ y'a r.cili1itll It a
railroad lf'lde croaina whereby the Work is to be acc:mnplilbed by railroad campaay
-16-
F.
forces, the Local Agency shall make timely application to the State Public Utilities
Commission requesting its order providing for the installation of the proposed
improvements and not proceed with that part of the work without compliance. The Local
Agency shall also establish contact with the nilroad company involved for the puq,ose of
complying with applicable provisions of 23 Code of Federal Regulations 646, Subpart B,
concerning federal-aid projects involving railroad facilities, including:
l. Executing an agreement setting out what work is to be accomplilbed and the
location(s) thereo( and that the costs of the improvement shall be elipble for
federal participation.
2. Obtaining the railroad's detailed estimate oftbe coat of the Work.
3. Establishing future maintenance reaponaibilities for the proposed installRl.ion.
4. Pn:scribing future use or dispositions of the pmpoaod improvements in the event
of abandomnent or elimination of the arade cro,sing.
S. Establishing future repair and/or replacement reapoDS1bilities in the event of
accidental destruction or dmnage to the installation.
ENVIRONMENTAL,
The Local Agency shall perform all work in accord with the requirements of currant
federal and state enviromnental regulation, including the National EDvinmmmtal Policy
Act of 1969 (NEPA) u applicable.
G. RECORD KEEPING.
L The Local Agency shall maintain all boob, docummla, papen, accountin& recordl and
other evidence pertaining to costs incmred and to mate IUCb rnmiall available for
inspection at all reasonable times during the CODtnlct period and for 3 years &om the date
of final payment to the Local Agency. Copies of 111eb rec:orda shall be fbmisbed by the
Local Agency if requested.
II. The Local Agency shall, durina all phases of the Work. pamit duly authorized agents and
employees of the State and the FHW A to impect the project and to impect, review and
audit the project records.
H. MAINTENANCE.
-17-
The Local Agency will maintain and operate the improvements constructed under this
contract, at its own cost and cxpcnsc during their useful life, in a manner satisfactory to
the State and FHW A, and will make ample provision for such maintenance each year.
Such maintenance and operations shall be in accordance with all applicable statutes and
ordinances, and regulations promulgated thereunder, which define the Local Agency's
obligation to maintain such improvements. The State and FHW A will make periodic
inspections of the project to verify that such improvements arc being adequately
maintained.
I. FEDERAL REOUIREMENTS.
The Local Agency/Contractor shall at all times during the execution of this contract
strictly adhere to, and comply with, all applicable fedenl and state laws, and their
implementing regulations, as they currently exist and may hereafter be amended, which
arc incorporated herein by this reference as terms and conditions of this contract. The
contractor shall also require compliance with these ltatuteS and regulations in subgrant
agreements permitted under this contract. A lilting of some of the federal and state laws
that may be applicable, depending on the Local Apncy/Conlracfl wort nllpODll'bilitics
under this contract, are dcscn'bed in ADDENDUM A.
I. DBE REQUIREMENTS
The Local Agency will comply with the requjnmmts of Appendix B and the
Construction Contract Adminiltration Cbccklist reprdin& DBE requiremenla for the
work, except if the Local Agcr¥:y desires to 111e ita own DBE Propam to implement and
administer the DBE provisions ofTitle 49 CFR Part 23 under this coatnct, it mlllt submit
a copy of its program's requirements to COOT for review and approval before the
execution of this contract. If the Local Aaeney Ule8 ita propwn tbr this contract, the
Local Agency shall be solely responsible to defend tbat DBE Prosram and its UM of tbat
Program against all legal and other challenges or complaints, at ita eole cost and cxpeme.
Such responsibility includes, without limitation, delaminatiom eouceaniua DBE
eligibility and certification, adequate lepl and factual baNI for DBE pll. and pd
faith efforts . COOT approval (if any) of the Local Agency's DBE Pro.-n does not
-18-
waive or modify the sole responsibility of the Local Agency for its use as described
above.
K. LOCAL AGENCY FUNDS
The Local Agency shall provide its match share and indirect cost funds for the work as
outlined in Exhibit C.
IX. GENERAL PROVISIONS
A. Notwithstanding my consents or approvals liven by the State for the Plans, the State will
not be liable or responsible in any manner for the structural design. details or construction
of any major structures that are dcsipcd within the Werk of this c:ontnct.
B. If the Work involves conmuction, the State lbaU have the llllhority to IUlptlDd the Work,
wholly or in part. by giving written notice thereof to the Local Apt,t;y, due to the failure
of the Local Agm,::y or its construction conmctor to com,ct project conditiom which are
unsafe for the Workmen or for such periods u the State may deem aec:eaary due to
unsuitable weather, or for conditions considered unsuitable for the proaecution of the
Work. or for my otbea' condition or reMOD deemed by the State to bo in the public
interest.
C. This comract may be terminated u follows:
I. Jmpjppgjon mr Cause. U: tbrouah my ewe, the Local Ap,,:y lbaU fail to
f\alfill, in a timely and proper mams, ill oblipliom under dlia comact. or if the
Local Agency shall violate aay of the covmlldl, aareemmta, or ltipulationl of
this contract, the State shall tbeawpou have the riaht to terminate dlil CODlnlCt for
cause by giving written notice to the Local A,-,::y of its intmt to terminate and at
least ten (10) days opportunity to cure the default or lhow ca11N why termination
is otherwise not appropriate. ID the cveat of termination, all finiabed or
unfinubed documcma, data, llUdiea, .urveya. drawinp, mapa. modela,
photoarapha, and reports or otbea' IDlllnl1 prepared by tbe Local Apat:y under
this contract lball, at the optioa of the S11tc., become ill pn,perty, IDd the Local
Aaency lhall be enti tled to received jlllt IDd equitable Cll mpe,etion for Ill)'
-19-
2.
services and supplies delivered and accepted. The Local Agency shall be
obligated to return any payment advanced under the provisions of this contract.
Notwithstanding above, the Local Agency shall not be relieved of liability to the
State for any damages sustained by the State by virtue of any breach of the
contract by the Local Agency. It shall be grounds for the State to tenninale this
contract for cause, if after a period of two (2) years fiom the date of this contract,
the Local Agency fails to substantially prosecute the work outlined in the contract.
H after such termination it is determined, for any reuon. that the Local Aga,,;y
was not in default, or that the Local Agency's action/inaction wu excuaable, such
termination shall be treated u a termination for convenience, and the rights and
obligations of the parties shall be the ume u if the c:ontnct hid been terminated
for convenience, u described herein.
Termination for Convmience. The State may terminate this c:ontnct at any time
the State determines that the purposes of the distribution of ftmds under the
contract would no longer be served by completion of the project. The State shall
effect such termination by giving written notice of termination to the Local
Agency and specifying the effective date thereof: at leat twenty (20) days before
the effective date of such termination.
3. Is:rnietion Due to Log of fYD4ios The parti• benito apna1y recopize that
the Local Agerx:y is to be paid, reimbuned, or odNlwiae canpemated with
federal and/or State funds which. are available to the Stale 1br the pmpoeea of
contracting for the project provided for herein. and therefore, the Local Agm,;y
expressly understands and apee:s that all its rights, c1emanc1a and cwma to
compensation arising under this contract U"C continpnt upon availability of such
funds to the State. In the event that such ftmcla or any part thereof ae not
available to the State, the State may immediately terminate or IIDCllld this contract.
D. Notwithstanding anything herein to the contrary, the partiea undeallabd and ..-that all
terms and conditions of this contract and attachmenta hereto which may require CODtillued
performance or compliance beyond the termination date of the c:amnc:t lball aurvive such
-20-
t
• •
termination date and shall be enforceable by the State as provided herein in the event of
such failure to perform or comply by the Local Agency.
E. This contract is subject to such modifications as may be n,quired by changes in federal or
State law, or their implementing regulations . Any such n,quired modification shall
automatically be incorporated into and be part of this contract on the effective date of
such change as if fully set forth herein. Except as specifically provided othawiac herein,
no modification of this contract shall be effective unless agreed to in writing by both
parties in an amendment to this contract that is properly executed and approved in
accordance with applicable law.
F. To the extent that this contract may be executed and performance of the obligations of the
parties may be accomplished within the intent of the contract. the terms of this contract
are severable, and should any term or proviaion hereof be declared invalid or become
inoperative for any reason, such invalidity or failure shall not affect the validity of any
other term or provision hereof. The waiver of any breach of a term hereof shall not be
construed as a waiver of any other term, or the umc tenn upon subsequent breach.
G. This contract is intended as the complete integralion of all undentandinp betwocn the
parties. No prior or contemporaneous addition, deletion, or other nnencbr,ent hereto shall
have any force or effect whatsoever, unlca embodied herein by wriq No IUbeequeat
novation, renewal, addition, deletion, or other amcndmait baeto lbaU have my force or
effect unless embodied in a written contract executed and approved punuant to the State
Fiscal Rules.
H. Except as herein otherwise provided, this contract shall inure to the benefit of and be
binding upon the parties hereto and their respective succcaon and auip.
I. The Local Agency represents and wamnta that it currently bu no interest. and lball not
acquire any interest. direct or indirect, that would c:ontlic:t in any manner or depee with
the performance of the Local Agency's oblipliom under this cootract. Tbe Local
Agency's further covenants that, in the performance of this contract. it will not employ
any person or firm havina any such known inlerelta.
-21 -
· 1. This contract shall become "effective" only upon the date it is executed by the State
Controller, or dcsigncc. The term of this contract shall begin on the date tint written
above and shall continue through the completion and final acceptance of this project by
the State, FHW A and Local Agency.
K. The Special Provisions, Attachment LO (Certification for Federal-Aid Contracts), and
Appendix B (DBE requirements) and Addendum B, Contract Modification Tools
attached hereto arc hereby made a part of this COD1nct. The Local Apa,:y shall comply
with all applicable terms and conditions of such attachments.
L. If a conflict OCC1U1 between the proviaiona of this contract proper and the attacbmcnta
hereto, the priority to be used to reaolve such a cooftict shall be u followl:
l. The Special Provisions and the attacbmcnta enumerated in Section VI, paragraph
IC. above; and
2. Thia COD1nct proper;
3. Other COD1nct exlul>its and IUec:bmeub, in desc:cn•Hn1 order of their aa.:bmenl
M . It is exprculy understood and aan,ed that lbe enforcancal of the terms and conditions of
this contract, and all ripts of action relatina to IUCh entbn:emeat. shall be ltrictly
reserved to the parties hereto, and nodlina contained in tbia coalnlct sball am or allow
any such claim or right of action by Ill)' oda or third penon on IUCb coanc:t. It ia lbe
express intention of the. parties that any penon or llllity odlS tbaa tbe J*1i• receivins
N . The Local Aae,,cy usurea and panmleel that it p:o•m111 tbe lepl llllbarity to mter info
this contract The Local Apa,:y wamnta that it Im tlbn all actiom requiJed by its
procedures, by-laws, and/or applicable law to aen:ile that llllbarity, and to lawftally
authorize its undeniped signatory to exocute this coamct and to bind the Local Apat;y
to its terms . The penon(a) executina this ccanct OD bebalf of the Local Apa::y
warrants that they have full authorization to execute this coalrlct.
-22-
IN W1TNESS WHEREOF, the parties hereto have aecuted tbia contract the day
and yar fint above written.
ATTEST:
Alt1l1Ull L BARNHART
State Controller
By _ _.;,_ ___ _
AITBST: (SEAL)
By _____ _;:_
Title ______ _
STATE OF COLORADO
BIU. OWENS, GOVERNOR
By _______ _
Executive Direc1Dr
DEPARTMENT OP TRANSPOllTATION
APPllOVBD:
By _______ __,;.
Alliad Anamey a-al
Civil Litipricw SecdoD
arY OP ENGLEWOOD, COLORADO
By ________ _
Tide ______ _
Feciaral Employs Jclmtiflclficl,
Number: 846000583
.23-
Colorado Department of Tranaportatlon Ollgln Dale: 12127/200 I PIOjec1 code: 12744 I STIP 111.mber:
i:>ESiGN DATA RevlNO...: PIOjec1 number: M39S.()()o( -
1>1.-·~ Pt=---OMelrlc: 0 ......... Ae¥lllarl I: -
Page1 Region: 06 r-~1 llc::JI I ft
Jr Al UUI I •• Sllllul: • pqllmlrwy Q hi QmlMcl
PIOjec1 dalcrtpllon: UNIVERSnY BLVD. SIDEWALKS
Prepa,9d by . Rnledby:
Da,,eHenderson Cowlly1 : CoWlly2: I~
Data: 12/18/2001 0.: "' Munlclplllly:
Submlll9d by l'lq.Mar ApplO'l9d by Pl'IICOfW1luctlo Engn.: Syallffl code: 0 1M QNHS .STP QOTHER
CMIIIQtlt • COOT r,., QFHWA Q OTHER
0.: 12/27/2001 Planned langlh: 0.6
Oeognlphlc locllllan:
UNJVEllSITY BOULEY ARD NOR'Ilf OF DAR1MOU111 TO US-285
Terrain -U Laval u Plllnl u~ • Ulbal u~
Delc:llpllarl al Pl1lPCINd ~ (aaaah 11111P lhowlng Illa loodon) CII
lmlallllion of s· wide sidewalk uoaa die west side of s. un1_..iry Blwl. lmlallllloa of bladlcap 1W11p1 • curb N1Un11 wllb -i...ct lacidealal
wort. ladudin1 ,.-.. of...., infflc lipall, llld curb CUl -.:itala.
Tnfflc (Nola: we colunvw A, B, and/ar C IO ldenllly facay daclllld bllclw)
Cunant,-: Nin,-: --------l'aclllly ,ar Dltv Dltv .. lrUDIIII ,ar DHV lndull1II ......... Oita -,. L -u • I -D -C I I l
lldwyel-...... llefpt lndNfpl l'IIIIGllonal 11111Nlcallon ....,.,,. .......
1.
2.
a.
DNlgn Slandara (ldenlly ~ llama '111111 • dlacllnak In 191 oalumn and clMly In,.....,
A• •• C•
8landald Elllllna Pi-.1 lMnwa 8llndanl e..a,g PnlpoNd ..... ........ .... .....
D Su,1ace-
B Typic:111 MCllarl type
,a111aw1.-
D Wlcllll al._....,_
D Shouder wd .• Jmadian
B Shouder wd rt./oulllde
Side ...... dial ("z')
D Medan ....
D Poei.d-
B Oesigrl speed
Mu.s..,......tion
D Min ,,...
D Min. hollzonlal ud
8 Min. -...1ical Nd
Mu.~
PIOjec1 under Q 1 A 0 3A Q 4R Q Olw: Olllalla ElMng guwral -------= Q Y• 0No
v~ in moninun dNlgn....,.. raquirad O Y• e No D 8alalr pnijacl Conllnal*: R Julliflcallol1 allaChed R RaQl,aal IO Ila ....,.., Nal .. 8*ldMII
-(-Item 4) Sae,_. IICldl..ad
r ' -construc1ior'I
R-1acong p,qecll n Reca,,meildallal• c:oncenir,g olllllly _.. .-.-
Page2 !Project Code: 12744 I Project N1.mbar: M395-004 IAMeo.e: IJ!Matoi.,_... . .. ~rr· ~.,.-,,.., .. ,.~--I Slandlnl S1luclln Hodzanlll Verllcll v-____ ,..... ·-1......... --Wldll ....... •-J a-.-a..-..
-,
PrapoNd IINlmenl of blldgN ID rarllMI In pl-.(..-.. blldge Ill, oapeclly, and IIIMatlle _.. '**'-81
u
• Prajeol CllaaotlltalCl8 (papoNdl ........ i-:o ..... o.-0 IIIINd (),-
~IUdem -
lTlllllc oorMII -··-'F ·-Culband-Culb ....... lL.aft.lumllall ··~ wldll•
1-' Sldealkwldlt• S' -wldll· 1-...-.... ,,~ llldll •
............. w1c111. Dalrlura -I IOOIIIINCtlon I
~( I -
...,.., . ., Y• No Ell.No. rts-of._..,__.,
POW Sid/Of parm . -*" raqund: 0 • XCII • 0.. A l!leclrlc D1111iba11m1. Q.-C-.,
Aalacallarl raqund: 0 • ~AT ~ DmwrW111rl>epL,DmwrW .....
Tampcn,y-.C NqUnd: 0 • 1'~] HIIJsfflliallllW-AS........DilL
aw.-1n-: 0 • aw.-111---. nall: 0 • ................. • of Clalllngl: p
Aallloed Name ·;..... ........ -~ Cmdlallof-
1 -,1
2
~ -~
3 IC
. -
4 -AecOl••••ldallol•:
.lmtrol .......
Type: CE Programrnallc Caagallcal EJClullan I: 23 CFR 771 .117 paagraph (Cl (3)
128 lf1llallan 0.: 01114/20Cl2 ~Dae: a..-Acllllll 0.:
eonw.-:
~Coonllnallon
Wllhdrawl lands (pc,,,w lilN, ,-wirs, ele.) clNred llllalql aM 1111911-*-ollce I 1n1g111an c11ct1 -
I New lralllc Oldnance NqUnd I I lblly ...... of ...... Clldlwa , ... , \ s,.
Other:
Ill Conslructlon metlloCI ~o l>Nlgrl Q l.111111 FIA !111¥Agenay .... _ Daft .......
AdvMHd by. O s-Q P.O. Q MFIA
• Local 0 ..,, O ~FIA ,,..~ JOJ.7'2-2'0i
Q Nane Q COOT FIA o--·-
1111....__ (Include adclltional pegee if IINdecll
ATI ACBMENT #1
THI LOCAL AGENCY SIIAU. UR TIIUIE PROCIEDUUS TO IMPLDUNT RDIERAL-AID PROJECT
AGUEMIENTS WITH PROnssJONAL CONSULTANT SERVICIES
Title 23 Code of federal lleplaliom (CFR) 172 applies to a fedenlly flmded local apncy project apecmmt
administered by COOT lbat iavolva prof'eaioaal CODlllltut servica. 23 CFR 172 111d 23 CFR 172(d) stale that, "When
fedenl-aid bipway flmdl ~ ia tbe coldract a local lball -tbe -procedunl u 11111d by tbe S1alD Ill)
ldmiaister COlltrac1I ••• •. 'lberefoce, local apucies llllllt comply wi1h dlil CFR roqailauem 111d tbe folJowia& 1ta11e
proc:edures wbm oblaiaiaa profeaional ~ amYil:a UDder. Cedaally ftmded CODlllltut camnct admiaillend by
COOT.
COOT bu fonmlaled ill procedures ill Procedun1 Dnctive (P .D .) 400.1 111d die nllled opentMa auidebook rilled
"Oblainia& Profeaiallll 0-.,llut Servicel•. 11lil clinictive IIDd pideboolt ial:orporue nquinaall ftvm boda Federal
and State rep1a1ioa1, i.e., 23 CFR 172 IIDd Colondo Reviaed Staiute (C.R.S.) 24-30-1401 et seq. Copies oflbe dinc:tive
and die pideboolt aay be obCaiaDd upo11 nquat 6-CDOT1 Apeemeull and c-Jtm Mem,emeat UniL [Local
apnciea abould lmve lbeir own wriaa procedarea OD toe for Nl:b metbod ofproc:uremeac lbat addlaw die iteml ia 23
CFR 172.5(1,Xl-6)].
Bccauae tbe proceduna and laws dacribed ia die Procedural Directive and tbe piclebook -qaile lmathY, die
aubeecpm 11ep1 serve u a abort-bind pide to CDOT pocedani tbat a local apm:y mat fDDow in ob1ai11iaa
profeaaional comultant aervica. 11lil auidance follows die format of 23 CFR 172. Tbe IUlpl an:
1. The cOlllnctiaa local aamcY lball document die oeed for oblaiaiaa profeaional eervicea.
2. Prior 10 aolicitatioa for~ amvicea, die COlllncdaa local apncy lball clevelop a detailed ecope of-it
and a lilt of cvalualioa faclan and lbeir relalive imponm:e. Tbe eva1uatioa &ctarl an tbole idelllifted ia C.R.S.
24-30-1403 . A1ao, a detailed COIi eatimale sbould be prq,ared for -durina aeptialioal.
3. The eoolnlclill& aaency 111111t advertise for coa1nc11 in coafonaity wi1h tbe aeqaeaam ofC.R.S. 24-30-t40S.
The public aotice period, when auch notice ii requincl, ii a miaima of 1S dayl priar ID die aelec:liaD oflbe line
most quelified &m. and die advertiaiaa should be done ia -or -daily _,.,.,.. ot ,....i circ:ulalilm.
4. The request for -11Ut Nl'Vicel should iaclude die ecope of-t. die evalaliaD .._ _ lbeir nlaliw
~e, tbe metbod of payment, ad tbe .,.a often pen:eDI (U1%) Diudvlllllpcl BaliDlll l!WJlrile (DBB)
participalion u • mmimml tbr tbe projecL
s. The mlyail and eeleclioa oftbe _, ..... abaald be doae ia &mlldw:e wi1h c.a.s. 24-30-1403. 111i1-.
of the rqulalioll idealifiea tbe cri11ria to be 11111d in die evahwion or CDOT pre-qaalifled priaa -1111111 111d
their tam. It also abowa which criteria an 11111d 10 abort-lilt and ID ab a flDal aeleclioa.
The abort-lilt ii bued Oil ... followiD& cvalualioa &clan:
•. Qualificaliom,
b. Approach II) the project,
c. Ability ID fllDliah profeuioaal aervices .
d. ADlicipallld dclip c:oncep11, IIDd
e. Alteraative mediodl of approach for flmlilbiD& the profesaional aavices.
Evaluation facton for final aelectioa an the CODlllltult's :
a. Abilities of their penoaael,
b. Put perfonnance,
c. Willillpeu to meet the time IIDd budpl ~
d. Location,
e. Current and projected -it loed,
f. Volume ofpnvioully awmdecl COlllnC1I, 111d
g. lnvolv~mem of minority CODIIIIIIIIII.
UMtr lt:Jt:11fl, CM1 MIM Ill N SI ddmd MI,_. ti IN mfMde I( 9 C M
i.sQUam av ZJ c,a w 112 -
6. Once a COl!lllltant ii 11lec:lled, tbe local apacy eDIBrl ildo lllpliatirm witb die _.Jtant ID obcliD a &ir ml
reuomblie price for die el'li i1Uld wadi. Pl9 aic•lllloa lladill -,...,..S far c:aamcll aplClld ID be pldlllr
than SS0,000. Pedenl ,...._w •• farCOltl-tiailllltotba19-•llowallln11dlrdlecmtprillc:iplll of41
CPR 31 . Filled fees (paoftt) -clelamiwf witb c:amidenml pYeD ID aize, complnity, danlioD, ml dlpw of
risk involved in tbe won. Paoftt it ill tbe i1Dp of lix (6) ID Meal (15) peal:eld of tbe tolll direct ml iDdirect
eoltl.
7. A qa,1ified locll epacy eq,loyec all be RllpWible 111d ill clmp of tbe pavjec:t ID -11111 .. wodt beillla
punued ii complCl8, ---c:waem with tbe lllml, CODdltioae, ad epeciftcllicw of .. --. Al ..
end of project. die 1ocal epacy prepma I pwhrm trYUllliaD (a COOT filam ii millllle) ca die.........,
8. Each of die l1epl lilled abQw ii ID be doc,MW!lecl ill ecccxdlllce willl tbe ~ of 49 CJIR 11.42, wbicb
provide far-* ID be apt It lieut tine (3) ,-at.om tbe clue dill die local lpllCY ..... 1111ml
apendillll'I report. b:oldl ofprojtc:11 aader lidpliaa all be .......... (3) ,_. dlr .. _ ...
bNn NIiied.
Tbe C.ltS. 24-30-1-401 diroup 24-30-1401, 23 arR Plat 172, • P .D. 400.l, proridl lddilioal dllaOl llr GiillPl>'lll
with tbe eipt (8) 11ep1 jail clilaaNd.
IIIQlalDIY naam.• -
PRECONSTRVCDQN ADMINI$TRADQN CBECIQ,JSI
Region:,------~----Project Code#: 12744
Local Agency: fpglpwood
COOT Design Proj. Mgr.: Kevin Hsu
COOT Resident P.ngineer: Ron Buck
Project #: M39S-OQ4
Location: Upiyersity Bly4, Dartmouth to US 28S
Description: Sidpalk pl BPPP1
The following cbecklilt shall be utilized to establish the PRECONSTR.UCTIQN ADMOOSTRAIJON
CHEQCJ ffl rmpon11"bilities of the individual parties to tllil qreanent.
BfSPONSIBLE PARTY
LOCAL
& DESCRIPTION Of TASK AGENCY a20I
1. Transportation Improvement Program(T .LP.) .. ····· ............... . ..x...
2. Design Data (COOT Form #463) . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . ..X.. ..1L
3. Funding Authorization ....................................... .
4. LA/COOT Project Agn,ernent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..X.. ..X...
S. Utility, Railroad, and Consultant Agreements . . . . . . . . . . . . . . . . . . . . . . . . ..X.. ..JL
6. Consultant Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..X.. ...L
7. Field Inspection Review (FIR) . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . . . . • ..X.. .JL
8. Public Hearings ............................................ .
9 . Environmental Processes ..................................... .
-
10. Design Approval ............................................ .
11.
12.
Final Office Review (FOR)
Force Account Justification
....................................
....................................
13 . Proprietary Item Justification ..................................•
14. Davis-Bacon Wage Rates ~Yes _No) ....................... .
15 . Design Exceptions .......................................... .
..x..
..x..
..x..
..x..
..x..
..x..
.JL
..JL
..L.
..L.
..x...
..L.
Page2
PRECONSTRUCTIQN ADMINJ~TRATION CBEQQJ§T
~ DESCRIPTION Of TASK
16. Rights-of-Way ............ : ................................ .
17. Plans. Specifications md Comtructioa Colt E4dmetee ............. · ..
18. EEO/DBE R.equirealcntl .........................•........ · .. .
19. Advertising Lela Thin Three Weeki ............................ .
20. LA Ad md Award .......................................... .
21. Construction Achniniltration .................................. .
..X.. Final Cbockliat Dale: 12127/01
Revised Chccldiat DIie: -------~
# Requires COOT review/concumoce/approval/involvemont.
• Requires FHW A concurrence/involvement.
04/29/96
Rev . 11/98
RE.ffl)NSJBLE PARTY
LOCAL
AGENCY tnQI
...x.... JL
...x.... JL
..L
...x.... JL
...x.... .L
...x....
CONSTRUCTION CONTRACT ADMINISTRATION CHBCJt LIST
Page 1
Project Code (SAi) 1 I~ 1 <\.{
Local Agency: £!>,5\•w1t~ Project No.: M,US:-to4
CD0T R••ident BllgiDeer1 R,n 'B\A.c.k Locations u"'~"'"'"'~ '2!,A
Local Agency Project llanager1)8"':C, ~~-•cription1 s:L:r1"'" i
"b1r:h•·>1 ~
I ,it ll··
B•"f'
CDOT D••ign or Project Bngineer1~~-)(.r.a.>ofJX-!~•L---1H ........ 1i-""""~~~~~~~~~~~~
The following check list shall be utilized to establish the CORS~RUC'1'%0H
CONTRACT ADICCHISTRATION responsibilities of the individual parties for this
project. TD CHBCJt LIST SHALL BB IRCORPOllTIID IRTO TBB mrnn AGPBJNSlff AT
PllOJBCT IJICDITION.
TD CHBCJt L:IST S1lALL BB PllDAlmD ff PLACDIO AN X UllDD TBB USPOIISDILa
AGBNcr, OPPOSITB BACH or TD TASICS L:ISTIID BBLOlf. When COOT is selected to
be responsible or co-responsible by option, the method of the Local
Agency's reimbursement for COOT'S costs .must be established.
1IRBN A TASlt DOBS NOT APPLY TO TIIII PROJBCT, llOR-APPL:ICUU (NA) SHALL BB
PLACBD U11DBR BOTB AGBNCIU, Alm AN DPLANATION or 1111!' :IT :IS NOT APPL:ICULB
S1lALL a• :INCLODIID.
TASltS WJa:CH W:ILL a• P:lllrOIIDD BY DADQmRTDS STArr W:ILL a• SO na>:ICATIID ON
Tll:IS CHBCJt L:IST.
TD UGI ON :IN ACCORDANCB 1fITB mr?ABL:ISBIID POLIC:IU ARD PJlOCBDUllU, WIIDf
APPL:ICABLB, S1lALL DJITIDUIID WHO W:ILL PDrOD ALL OTBD TASJCS 1111:ICB US TD
RSSPONSIBIL:ITY or CDOT.
TBB USIDDT DGDUD OR CDO'l' DUIGIID 8IIALL IDIDl'J.'Ift ARD mnn TBB
APPllOPR:IATB STUDOLDDS, Alm TBOs• OR TD IIIRDl'DII D:ISTJl:IBU'l':IOJI L:IS'l' am.ow,
,or r:IBLD :INSPBC'nON RBVIBlfS (J'.I.R.) A1II) rDGL orna llff:ISlf8 (J'.O.~.) l'OR
ALL LOCAL AGBNcr PROJBCTS.
INSTRUCTIONS TO INITIATB TD CHBCJt LIST AND II' TD COH'l'RACT ADIIDUS'l'llTION
RBSPONSIBILITIBS RAV. CIIAHGIID1
A preliminary check list shall be prepared by the COOT Resident Engineer
(RE) with the COOT Design PM, in cooperation with the LAPM, prior to the
F.I .R . and submitted to the Region Program Engineer (RPB) with the P.I.R.
no Li ce. If Contract Administration responsibilities are changed after the
F .I .R., the COOT RE , in cooperation with the LAPM, shall prepare a revised
check l ist and distribute copies . The COOT RB shall prepare the l'XllaL
c hec k list pri or t o the F .O.R . and submit copie• to all persona receiving
t h e F .O .R . notice. The mi n imum di•tribution li•t is shown below.
COPY1
CDOT U/PK
CONTRACT ADMINISTRATION CHECK LIST
PAGE 2
** RSSJIOlfSIBLS PARTY
~
NO. DS8CR%PT701f OJ' TASlt
1. Set Disadvantaged Business Enterprise (DBE)
goals for the project. (COOT Region EEO
Administrative Program Specialist)
2. Set On Job Training (OJT) goals for the
project. (CDOT Region EEO Administrative
Program Specialist when COOT is responsible.)
3. Assure the correct Federal Wage Decisions,
all required DBB/OJT Special Provisions and
the FHWA Form 1273 are included in the Contract
documents. (CDOT RE or Designer)
This project is exempt from Davia-Bacon
requirements as determined by the functional
classification of the project location. (Note:
Projects located on local roads and rural minor
collectors may be exempt.)
CDOT RE or Designer Date
4. Advertise for bids/open bids. (CDOT
Construction Contracts unit, Staff
Design Branch, when CDOT is responsible.)
5. Distribute •bid set• of plans and specifications
to the person responsible for showing the
project. (CDOT Printing and Visual Conmunicationa
Center, Division of Human Resources and
Administration when CDOT is responsible.)
6. Review work site and plan details with
prospective bidders while project is under
advertisement. (COOT Resident Engineer when
COOT is responsible.)
••
NOTB: Only one responsible party should be selected.
If both are selected, a aupplaaantal agreeaant
specifying what task details are the responsibility
of each party shall be attached to the Check List.
When COOT is responsible or co -responsible by option,
the method of the Local Agency'• reilllburaetnent for
COOT 's coats must be established by an attached
Memorandum of Understanding (MOU).
X
)l
X
CONTRACT ADMINISTRATION CHECK LIST
PAGE 3
** USPOHSIBLB PARTY
HO. DBSCRIPTION OJ' TASIC
7. Determine compliance with DBE requirements
before the Contract is awarded:
a.
b.
C.
Check COOT Form #715 -Certificate of
Proposed DBE Participation, when the low
bidder meets DBE goals. (COOT Business
Programs Office, (303)757-9234, Room 287,
Diviaiou of Human Resources and
Administration)
Evaluate COOT Form #718 -DBE Good Faith
Effort Documentation, and determine if
the Contractor has made a good faith effort
when the low bidder does not meet DBE goals.
(COOT Business Programs Office)
Approve/disapprove award of Contract by
completing COOT Form #719 -DBE Participation
Sunwnary. THIS FORM MUST BE COMPLETED BEFORE
THE CONTRACT IS AWARDED.
(COOT Business Programs Office)
8. Approve rejection of low bidder.
9. Award Contract (COOT Construction Contracts
Unit, Staff Design Branch, when COOT is
responsible.)
10. Distribute [number: minimum of six (6))
"award sets"<Jf plans and specifications to
COOT Resident Engineer.
••
(Further distribution will then be made to the
Region Program Engineer (RPE), COOT Staff
Construction & Materials (2 sets), the Region
Materials Engineer (RME), and others as required.
COOT Printing and Visual Conwnunications Center,
Division of Human Resources and Administration
when COOT is responsible.)
NOTB: Only one responsible party ,ahould be selected.
Refer to page 2 for additional infor111ation.
~
ACD1fCY ~
X
• •
CONTRACT ADMINISTRATION CHECK LIST
PAGE 4
NO. DBSCJlZPrIOB OP TASJC
11. rs·sue "Notice to Proceed" to the Contractor.
(COOT Construction Contracts Unit, Staff
Design Branch, when COOT is responsible.)
12. Conferences:
a. Preconstruction (Request Preconstruction
packet of information from Region BBO
Administrative Program Specialist prior
to the conference. CDOT Resident Engineer
when COOT is responsible.)
b. Partnering
c. Presurvey:
(1) Construction staking
(2) Monumentation
d. Structural concrete prepour
e. Concrete pavement prepaving
f. HBP prepaving
13. Supervision of construction:
••
a. Professional Engineer (PB) registered
in Colorado, who will be •in responsible
charge of construction supervision• .
Local Agency PE or COOT RE/PE
If Consultant, co~any:
.s I J -I' i -l t"• '
Phone number
b . Develop and distribute public notice of
planned construction to the media and
local residents .
NOTll1 Only one responsible party ahould be ••l•cted.
Refer to page 2 for additional information.
CONTRACT ADMINISTRATION CHECK LIST
PAGE 5
** RSSPORSIBLB PARTY
LOCAL
NO. DBSCllIPTION or TASlt AGDCY CDOT
c.
**
Competent, experienced, staff who will . . . ~
ensure the Contract work is constructed
in accordance with CDOT policies, standards
and procedures.
(Refer to the COOT Procedural Directives and
the following COOT Operating Manuals for guidance
and assistance -CDOT Local Agency Federal Aid
Construction Manual, COOT Construction Manual, COOT
Field Materials Manual, COOT Survey Manual, COOT
Standard Plans, COOT Erosion Control Manual, COOT
Davis-Bacon Manual, COOT EBO/Labor Compliance Manual)
( 1) COOT Form #205 -Sublet Permit Application:
(a) Check COOT Form #713 -Contractor
DBE Subcontract, Supply and Service
Contract Statement. Sign Form 1205
if Form #713 is complete. (COOT
Region EEO Administrative Program
Specialist)
(b) Check and sign approval of Form #205 .
after Form #713 has been checked by
the Region BEO Administrative Program
Specialist.
( 2) Construction inspection including
calculations, ·measurements, and .
documentation of interim and final
pay quantities.
( 3) Conduct Contractor/Subcontractors
reviews to ensure conformance with
the Equal Employment Opportunity(EEO)
/Affirmative Action(AA)/DBE/OJT
requirements contained in the Contract.
(Standard Special Provision•, Project
Special Provisions and FHWA Form 1273)
(COOT Region EEO Administrative
Program Specialist)
1'0TS1 Only one responsible party ahould be •elected.
Refer to page 2 for additional information.
CONTRACT ADMINISTRATION CHECK LIST
PAGE 6
** USPORSJ:BL• PARTY
LOCAL
NO. D•SCRI:PTJ:OR OJ' TASlt MIDC!' ·CDOT
( 4) Notify COOT Region EEO Administrative .L
Program Specialist and request
assistance for all EEO/DBE/OJT/
Davis-Bacon questions or concerns.
( 5) Complete and submit to the COOT Region .1L
EEO Administrative Program Specialist,
the required number of COOT Form #280 -
Equal Employment Opportunity and Labor
Compliance Verification.
( 6) Monitor DBE participation to ensure ~
compliance with the •comnercially
Useful Function" requirements.
( 7) Complete and submit to the COOT Region X
EEO Administrative program Specialist,
the applicable number COOT Form #200 -
OJT Training Questionnaire, when project
utilizes OJTs.
( 8) Check certified payrolls to verify. )t
Contractor/subcontractors are in
compliance with Contract requirements.
The checking shall be completed by
project personnel trained in payroll
checking: (Contact .the Region BBO
Administrative Program Specialist for
training requirements.)
( 9) Coordinate submittals by Contractor i..
and all subcontractors of FHWA Form 1391
(Highway Construction Contractor's Annual
EEO Report) to the COOT Region EEO
Administrative Program Specialist. The
Report is due to the Region EEO
Administrative Program Specialist by
August 10 for all construction projects
Active during the last complete week of July.
••
NC>Ta: Only one responsible party should be selected.
Refer to page 2 for additional information.
~
•
••
CONTRACT ADMINISTRATION CHECK LIST
PAGE 7
•• USPOlfSIBLS PART'f
DBSClUPTl:01' OJ' TASJt
(10) Materials:
(a) COOT Form #250 -
Materials Documentation Record:
~
ACDlfC1' CDOT
I) Fill out and distribute COOT ..!...
Form #250 before the Contractor
commences work.
II) Complete Form #250 after work _!_
is completed and distribute per
instructions in the CDOT Field
Materials Manual.
(b) Approve changes to typical section
( c) Development, Checking, and De•ign mix
approvals:
I) Concrete . . . . .
II) Hot Bituminous Pavement (HBP) .
(d) Acceptance of manufactured producta.
(e) Inspecting fabrication of •tructural
steel and prestre••ed concrete
structural component•.
(f) Inspecting fabrication of bearing
devices.
(g) Laboratory Check testing
(h) Acceptance testing ...
(i) Independent assurance te•ting _!_
(The LA shall u• AASHTO accredited
laboratories. The IAT lab •hall not be
the •ame lab as the acceptance lab.
The LA •hall develop, cOffl)lete, and
distribute the CDOT Form 137~ -Project
Independent .Aa•urance Salll)ling Schedule.)
JIOTS1 Only one respon•ible party should be •elected.
Refer to page 2 fol" additional information.
CONTRACT ADMINISTRATION CHECK LIST
PAGE 8
** USPOIJSIBLa Pllff
RO. DHCllIPnOll 01' TA.Sit
~
AGDCr ~
**
(11) Approve sources of materials
(12) Approve shop drawings
(13) Perform Traffic Control Inspections
(14) Approve traffic signal equipment
(15) Construction surveying
(16) ROW monumentation
(17) Prepare, approve and sign vouchers _1t.
(18)
for interim and final Contractor
pay estimates. (CDOT Resident Bngineer and
Region Final• Engineer if CDOT is responsible.;
Provide the name(s) and phone number(s) of
The person(s) authorized for this taak.
l>A,11,,l H"' M!J•... J•J -'f C 1 .. zr-. (
LA Administrator Phone Number
LAPE Phone Number
Prepare, approve and sign vouchers
for interim and final Utility
Company billings for utility
relocation work.
(19) Prepare and authorize Change Orders:
i .e . COOT Form #94 -Minor Contract
Rev i s i on (MCR) and COOT Form 190 -
Contract Modification Order (CMO)
(20) Approve Change Orders (MCRa and CMOa)
(21 ) Approve Federal-Aid funding for NCRa/CNOa.
(2 2) Monitor pro ject financial status and. . _J.-
submit monthly in a fo~t acceptable
t o the Region, such as CDOT Por111 l6Sa -
Project Fi nancial Statua Report .
IIOTSs Onl y o n e responsible party should be selected.
Re fe r t o p a g e 2 for additional infor,nation .
X
CONTRACT ADMINISTRATION CHECK LIST
PAGE 9
** USPONSIBLJ: PARTY
~
NO. DBSCJlIPTION or TASJC
(23) Prepare and submit monthly progress
reports to the Region Finals Engineer:
CDOT Form #llOa -Status of Active
Construction Projects, and CDOT Form
#517a -Status of Construction Project
Finals. Due by the lat of each month.
(24) Contractor claims/dispute resolution.
Local Agency must follow COOT
procedures unless Section 105.17 of
the Standard Specifications is modified
by a Project Special Provision. ~
contract• let for bid by the ·Loaal AaeDCY
ahall contain a pro;Ject apeoial provia:I.OD
removing CDOT froa the reaolution proc:•••·
AGDC'!' CDO'l'
X
14. Make monthly progress and final payments • . . . . ..lL
to the Contractor for completed work. (CDOT
Center for Accounting, Division of Human
Resources and Administration when CDOT is
responsible. )
15. Make monthly progress and final payments to. • ~
Utility Companies for COlll)leted utility
relocation work. (CDOT Center for Accounting,
Division of Human Resources and Administration
when COOT is responsible.)
16. Conduct routine, random, project reviews . . . . ~
••
to ensure the project is being administered
in accordance with the terms of the construction
Contract and the approved project specific
agreement between COOT and the local agency.
Provide the name and phone number of the person
responsible for this task.
Name of LA or COOT RE/PE
J•J· 1Ct· U'•'
Phone Number
NOTB: Only one responsible party should be •elected.
Refer to page 2 for additional information.
CONTRACT ADMINISTRATION CHECK LIST
PAGE 10
** RBSPOHSIBLII PARTY
LOCAL
NO. DBSCIUPTION or TASJt. AGDCr CI>OT
17. Joint FHWA/COOT Quality Assurance (QA) Review
Teams will conduct select program reviews in
accordance with CDOT's Stewardship Plan.
(COOT Staff Construction & Materials)
18. Conduct final project inspection, complete and
submit COOT Form #1212a -Final Acceptance
Report. COOT Resident Engineer with mandatory
LA participation.
19. Final project acceptance, ,,rite final project ~
acceptance letter and distribute per ·
procedures in the COOT Construction Manual.
20. Advertise for final settlement. (COOT Staff ~
Construction when COOT is responsible.)
21. Prepare and distribute final •as constructed• ~
plans per procedures in the Construction Manual.
Retain original cross sections with final documents.
22. Check final quantities, final plans and the . . . . _!_
final pay estimate.
23. Sign final pay estimate sheets and voucher. ~
24. Check material records.
25. Submit final materials certification. _!_
26. Obtain COOT Form #17 -Contractor DBB Payment • ~
Certification, from the Contractor and submit
to Region Program/Finals Engineer.
27. Obtain FHWA Form PR 47 (Statement of Materials
and Labor Used ... ) from the Contractor, check
and submit to Region Program/Finals Engineer.
(RBQUIJ.m> ONLY OR RBS Pao.JmC'?S WITH TOTAL
FINAL PADIKHT SXCS.OIHO $1,000,000.)
28 . Complete and submit COOT Form #950 -
Project Closure.
29. Retain project records. (For six years
from date of project closure.)
••
NOTS1 Only one responsible party should be selected.
..lL
..lL
t
...
• •
,_,..1m----•o., ..
FHWA Fonn 1273
REQUIRED CONTRACT PROVISIONS
FEDERAL-AID CONSTRUCTION CONTRACTS
I. General ...................................... ...... ...... ....... .... .... 1
II. Nondlacrtmlnallon .................................................. 1
Ill. NonlegnJgatild Facilllee....................................... 3
IV. Payment of Prwdellnnlned Minimum Wage .......... 3
V. Sllllamenta and Payrolla ................................. ...... e
VI. Record of Mllerlala, Supplla, and Labor .............. 8
VII . Sublelllng or AAigr*1g Ille Connet ..................... 7
VIII . Sa'9ly: Accident Prevenllon ................................. 7
IX. FalM Sllllamenta ~ Highway Pnljectl ... 7
X. lmpllmentatlon of Clean NI Act and Federal
Walllr Pollution Control Act................................................... e
XI. Cer1ltlcallon Regarding Oebarnwlt, Sulpenaion,
lnellglbllily, and V«*lntary EJldualon ..................................... e
XII. Cei111k:allon Regarding UH of Conlnlet Fundl lar
Lollbytng ................................................................................ 9
ATTACHMENTS
A. Employment Pnlfelence far Appalachian
Conncla
(lnclucled In Appalac:hlan conlraclll only)
L GENERAL
1. ll*9 contract Plovlllona lhall apply to II wall
pe,fonnecl on Ille conlnlCt by .. conlractor'1 own orga,liDlb,
and with .. aalltancll of WlllUfS under .. conlraclOr'I
lmmedlall aupemllndence and to II wall pe,fonnecl on ..
conllact by~. l1lltlon WOik, or by aubconlnlCt.
2. EllClpl • ollerwlN pnMdecl far In eacl'I MC:lon. ..
-lhall "-' In eacl'I ~ .. cl lie lllpulallane
oanlllned In ... Raqtncl Canhcl flllwlllona. and ....
19111ft lier lnclullon In .,., laws llf lUbconncl or pun:t-.
Older llel may In tum be made. TM Raqtncl Conncl ~
-. 111a11 not be lr,Q11jiii8Md by ,.,._ in _, -TM
prime COlllrKlllr .... be ....... tor ----by .,.,
IUboonnc:tor or IOwer lar IUbcannc:IOr with liea Raqtncl
Connel Plowlllonl.
3. A br..:11 cl _, cl lie llpulallona oanlllned In liea
Raqtncl Connel PIVlllllone ... be IUlldlnl g,oundl tor
lllfflNlon cl .. oannct.
4. A br..:11 of .. ~ eta.a cl .. Raqtncl
Connel PIVlllllone may ao be g,ounc11 far dlballWII •
PIOllided In 211 CFR 5.12: <
Section I, pa,agrapll 2;
Section IV, paragraplle 1. 2. 3. 4, and 7;
Section V, lllfagraplla 1 and 2a llwaugll 2g.
5. Ooapula artaing out cl .. labor 8larldardl pnMliona of
Sedlon IV (-. ...... 5) and Section V cl .._
~ Conncl PIIMliaN ... not be IUtljec:I to ..
ganeral dilpl,la --cl ... oonnct. Suell .......
be 1..aNeC1 In ~ w111 .. ......_ ol .. U.S.
~ cl Labar Co()l) • NI bll In 21 Cl'R 5. I. and 7.
Dilcll*e willln .. ~ ol .. --lnctulll ... ~ h connc:tor (or _, al Ila 1111Naw•-*"> and ..
c:aMac:llng aoe,,cy, .. OOl. or .. _,..... ---or --·----8. ....... f/1 LaNr: Dunne ............ of .. -tract. .. _.,.. not
a. dllcrimlnala against labor from any o11N1r Stall,
f)C)IIM8i0n, or llntloly of Ille Unllld Slalel (except far
emplc)yment ~ far Appalachlan conllactl. when
appllcable, as apec:lfted In~ A), or
b. employ convtc:l labor lar .,., purpoM MIiiin .. llmlta
cl Ille projlc:I unleA It .. labor performed by convk:111 who ..
on pa,ae, IUl)eMNd ,....., or pnibetlon.
I. NONDIICR.atA110N
(Appllcable to II FederaM!ld COllllrUdlon con1n1Ct1 and to
II Nlalld IUboonhcta of $10,000 or men.)
1. Equal lnlplcli/melll ()ppor1unlty: Equal tmployment
opportUnlly (EEO)~ not to c11aar1n•• and to lake
llllrmalNe action to -9111111 oppolUllty • 181 b1h under !Ne, _,..... onlerl, 1111a. rwgulallonl (211 CFR 35, 29 CFR
1830 and 41 CFR 50) and onlera ol .. s-.tary cl Labor •
mocllecl by .. ...,..,.. pi9lalled heNln, and ~
pur.-t to 23 U.S.C. 140 111111 mndtula .. EEO and
apec:lllc alllnnalMI action *IClanll far .. CUl,Uctor'I projlc:I
aclMtlN under .. oonnct. TIie Equal OpparUlily
Conllruclon Connel Speclllclllc • 181 far1II under 41 CFR
80,4.3 and .. pnMllona of .. A11*1ca1 OINbllllN Act of
1111111 (42 U.S .C. 1210111 IS,) at fDIII under 25 CFR 35 and
21 CFR 1830 .. lnooipcqad by,..,._ In Iii contract In
.. ~ ol Iii cannct. .. cannclor agl9N to comply
with .. lalowlrlg minimum ....... ~ ICtMIIN of
EEO:
.. TIie connclOr .. -' with .. Stall lllgllay
1111111:y (SHA) and .. Fedlral oa.m.it In Clllylng out
EEO olllgallolll and In 11e1r...,.. cl hlllha' 1C11w111N under
.. oonnct.
b. Tile oarnctor .. aCOIPt .... operallng pollcy ..
lalowlrlg IIIIIIIWII:
...... pallcy ol tla Campany to -... ..--.
-~ and ... ---.. naiad dllltng
•• ...,,... ... llllioul ...... to .. -· Nllglan. -. aalor. ,...... ....._ 11119 or cllllllay. Suell Ii.Ian allll
lncluda: •• .........-. ~ dlmolon, or nnaflr: _._. or _._. ......._ la,alf or
llnnlnllon: .-. ol pay or D11111' fannl cl~ ...... ;
and allctlon tor ninlrlg. lndullng IPPl•lllcwl1ip.
lll'NIIIII• l:Ullllp, and/or -------•
2. HO Olllow: 'The connc:tor .. ...,_and .......
11NM1 to .. SHA :onncllng oll:n • EEO Ollar wllo •
..... rapollllil, y tor and mual be aipallle cl ~
.......... and pre TIOlng ..... :annca prog;am ol
l!EO and who mual be lllignecl ...... ....._ and
,.._. ... JIDdoeo.
3. D'III llllk.1 fl/I~ M ...._. ol .. . ........... _......_. ...... ......
.....-.. ................ or .... www1111111111
11111111.orwllo-•P 1 iMJll'MIMll111111111111111111. .. .. .... ..., ......................... ......
BOpalar_.......,NQOI PR 111...-ao111
eac11.-.and : a a ,ol ._..... To_ ... ....... ...-. ....................... .. ...... .-..-:
• •
a. Pertoclc IM8tlngl of auper,llay and pe!10Mel offlce
employees will be conductlld beb9 the lllllt ol WOik and lhen
not leas often lllan once -.y lbt mon ... at which time 1111
conlnlCIDl's EEO policy and Ha implemenldon wt1 be
reviewed and uplained. The mNtlngl will be conduc:1lld by
Ille EEO Officer.
b. Al ... ~ OI' perwonnel offlce employeN ....
be gt-, a lllalough lndoclrtnatlon by h EEO Ollar,
COV9linQ all major aapecla ol the contrac:tar'1 EEO obllgallons
within ll*'Y days followlng their reporting for duty with the
contnlclor.
c. Al pnonrlel who are «,gaged In direct rec:rultment
for the project wtl be lnltruc:ted by the EEO 0111c:ar In the
COlltractar'I p,ocedurw for locallng and hiring minority c,oup
«nployeM.
d. Nollcel and poaln Mlllng for1h 118 conlnlCIDl'1 EEO
poUcy wtl be placed In -rudly _.. to employeN,
applieanll for employnwtt and polanlal employeN.
•· The contradar'II EEO policy and h plOCedurw to
~ IUCh policy will be llnJl9tt to .. allantlon ol
~ by -ol meellngl, emptoyN handbookl, OI' other~-.
,. IIKrultlnent: When 8IMr1lllng for employeN, ..
-.. lnc:ludll In .. ~Ill for employNe ..
notatlan: "An Equal OpparUllly ~.· ,.. IUCh
acMrtMrnenll will be placed In publlcatlone hiving ...
drallatlon among minority groupa In .. -flan which ..
project WOik bl:e would nannally be dlrlved.
•. The contnlCIDr ... unleA precludecl by • vlld
bargaining aor-'*'1. CXlllduct aystamaac and direct
reauilmenl lhraugh pubic and Pllvll• emptoyN re.qi
eaun:aa llc-'Y to yield qulllecl minority PIP applclnla. To
.,... 1h11 requnmn, .. canndDr .. ldanlfy -ol
PQllnlal minority PIP ~ and eatltlllh with IUCh
ldentHled -plOCedurw wllll9by minority PIP
applic:anll may be relllNd to .. cannclDr for ~It
ccolideratlon.
b. In 118 -1 118 conndar ha a vlld berg111w1Q
..--t PftMdln9 for a:lullw '*Ing 1111 .....,,., i. II
expeded to *-.. PRMlianl ol llal ..,...,. to ..
Ullnt !hat .. ayMlln permlla .. ocnnclar'a campllnol wlll
EEO ccntract l)IOlllllcne. (TIie DOL ha 1111d ll8l ....
implenw,lalon ol IUCh .--._ .. efflct ol
clllalmlnatlnQ agalnll minolltlN ar -. ar -...... 1111
c:cntrac1llr to de 118 ' -· IUCh lmcllemllllalkll1 ...... Ell8CUtlYe Onler 11248, a -..cl.)
c:. The -wll-.. hll ~ employNe
to refer minority i,oup appllcanll for··~ lnbmalan
and pnxedura ... reganl to '*""II minority c,oup
applicanll wtl be clilallNd ... ~.
5. Plf'Hf!MI Ar:tlona: WagN, warldng condltlona, and
employM benelll .... be ........ and ......... and
perwonnel actlonl ol -.y Ip, lncludlng liltng, upgrading,
prcmotion, ..... demolon, laycll, and llnNnlllcn. ......
taken without rega,d to rece, caklr, rellglcn, -. llllllanll
Origin, age or dllallilty. The lalowlng pn,ceduree ... Ill
fellowed :
a. The connc:lor wtl CXlllduct periodic lnlpeclanl ol
project .... to inlure flat warldng candlana 111d emptoyN
faCillllN do not lndlcale clllcatminlOy ....... ol project ...
perwonnel.
b . Theconnc:IDrwtl~---........ ol
wages paid wlllin w:11 du n clli II to dllllmlale any
---ol Clllcr1mlnalDry wage .......
C. The ccnnc:lcr will pertodlcdy r'elllew Nlected
~ actlol1I In depll to dllllmlne ............. ii
evldellca ol dllc:rtmlnatlon. Where evldlnce II found, ..
contnlCIDr wtl PRJfflPIIY lake ccrrac:IM actlOII. If 118 rw¥iew
lndlcalN 11181 118 dlla1mlnatlon may ullnd beyond the
actlOrll ~. IUCh CCll'l'9C1lve actlOrl .... Include ..
affedld pel'DII.
d. The contnlCIDr wll p,amptly In---.. compta/nta ol
alleged dlla1mlndon made ID 118 connclar In cannecllon
with hll alllglllar,I under Ille ccnnct. wtl lllll'nPI ID reecM
IUdl camplalnll, and ..... ~ Cllff9Cllll9 acllcn
wlllin L _,.. time. If the IIMltlgallu,, lndlcalle lhet 118
dllatmlnlllcn may affllct l*'80ftl other thin the coiaiplll.•11.
IUdl condw actlan .... Include IUdl other S--, Upon
carnpletion ol w:11 lihNllgdaia, 1111 connclDr wll lnfcnn
-.y c:11mplllnw1t ol II ol hll -ol appeal.
II. Training Wld Promollon:
•. The ccnnclDr will ...... In localing, qulilfytng, and
lncn8llng the liclla ol mlnOrtty i,oup 111d women ~.
and applclnla fgr •• iplo,ment.
b . Canlilllnl wllll the connc:IDr'I WOik force
._._. and -permil8lble under Fednl and s ..
reguiallonl. .. canhclDr ... llllke ful -ol nlr*'9
p!IIOIW, ..... appl'ellilcllltllp, and on-1119,jcb nlr*'9
plllOiW lar .. ueuo,ljlhk:al -ol mnnct ............
Where ......... 25 jM"mll of IIPIN•.._ ar nlrw In NCI!
~ ehll Ila In ll8lr I.at ,..-ol 111111•1~ ar
nlnlng. In the .-II I apec:111 pnMllan lar nlrq II p,IMdld
under .. cannc:t. Ille llibpllagraph .. Ila ......... -
lndlc..ci ft .. --pnwtlian.
C. The COlihctar wll ..... ~and...,.._.
for •• .._ .. ol ...... nlr*'9 plllOiW and .,._ ~-NIIII.
d. 1111 ...... per11lllcllt .... the nirq and
piamollan ....... ol ~ ...... 111d --~
111d •-..... --~ IDIIIPl,fllrlUdl .._ and piamollan.
7. Unlona: W llcl oanhclllr iwlll In wllCIII Of In PIil upan
unlanl -• -of ...,_, ........ wll -llillllS 11111 ellllitl ID aa.111 .. CXllll*IIIClii ol lUdl unlanl ID
.._ appolUIIIII tar mlnalllW 8"111111 ... -...
.. un1an1. 111d ID IIIICI ....... Ii, IUdl unlanl ol ~
111d ...... ....... Aclolll .......... ...
~ 0, '-11111. OOllli ...... ~ .... -..-it
.. lncludl ........... larll llllar.
L The oonnclDr .. '* belt tlllltl ID dlwelop, In
ClllljMlllon ........... Jolnl ......... ....
~ ~ -Nlilllly t,111111 ....... 111d -
lar ---ft .. unlolll ............ ol
nn111ty g1111111...-.. and -eo llal llar may q,ally
b' hW* .. •·ICID,IIWll
b. 1111----•-1111tt1111111C1.._,....an
!EO dlla 111111 eadl unllln ....... ID .. and IWt IUdl
union wtl Ill OOilli• 1111' bound ID ............ ..._
........ ID llllir -. Cllllar, ...... -. ....... Cll18ln, 1111 or
dlllllllly.
c. 1111 .-.., II ID 11111111 llilllllallalon a ID 1W
....,., ..,.._ ad 1111111111 d .. --llillll--1111111 ............................................. ,,, ................................. ..
inlonnalolllD .. ....., ... _ ........ 111
.. ~ ............................... 111
11111111 .. lnlamillon.
UQtJIUD av u a. '311oz -
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• •
d. In the 81111111 the union II unable ID pnMde the
contractor wHh I reuonable flow d minortly and -
,..,.,,. wfthln the time limit .. , fol1II In the coleclNe
bargaining agrwment, the connctar will, llvOlql lndepeuda,t
ntenlitlNnl ellorta, Ill 1118 ~I ~ wllhout
regan:t ID race, color, religion, •x. national origin, age or
dllabillly; malclng luU llffartl ID obllln qualltled and/or
qualiflabte mlnollty group peraona and -· (The DOL Im
held that It 111111 be no .-that 1118 union wHh whlc:II 1118
contractor ha • colledM bllgalr*1g ~ prolltdlng for
exduliwl ,.,_ leled ID ,._ mlnol1ty employNa.) In 1118
ewnt the union ~ pradk:a l)r811111111 1118 contraclor fnlni
meeting the oblgltlana ~I ID &ecutlw Onler 11248, u
amended, and theM apedel pral/lllonl, auch cantraclor 111111
lmmedlalely nolfy 1111 SHA.
8. leleclon ol lubco11tnctore, ~ ol
........ and LeNlng ol Equlpnwlt: The contraclor 111111
not dlla1mlnatl on the graunde d race, cdor, rellglon, -.
national origin, age or dlAbllty In 1118 Nlec:llarl and rnntlan d
N1C011rec:be, lndudlng ~ d 111111e11e11 and iw..
al~
•· The cantraclor 111111 nolfy II poqntlel 1ubcx111blCIDre
and sulll)llers d l..ni. EEO obtlgalklnl under Ihle contract.
b. Dludvanlaged ~ ........ (DBE) ••
defined In 49 CFR 23, 11111 hive eqllll oppGl\lnlly ID COfflllll8
far and l)llbm UIClll*8cta whlc:II .. cannctor ... Into
~ ID 11111 cannct. The contraclor wa uu hll but
effarll ID eallclt bide flom and ID ualz8 D8E MICOlnc:IDrl or
IUbcal llrec:be .ill IMallngrul minority group and ,.,... ,. __ !lo,, among tlielr en,ployNe. Conlradln 111111
ab1ein llall d D8E Cllnllnlcllon Inns fnlni SHA pe,IOl'lllel.
c:. The connclDr wtl uu hll best ellorta ID _..
eubalntractor c:ampllera w1a, t1ie1r EEO Clbllgellona.
9. "-de and lleporte: The contraclor 111111 kNP IUdl
rec:onll • r-.y ID dDm1wlt camplanoe wlll .. EEO
~-8ucf, ,_. ... be .... far. l*tod al
.... yeae fallDwlng c:amplllan al .. connc:t -11 and ...
be avllleble at ---Ima and --far lnlpecllon by authorlad ,. ___ d .. SHA and .. AMA.
.. The ,_. kept by .. cannctor ... docunwll
the l'lllowlng:
(1) The number d mlnorlly and non-millQltly group
membere and W01W empqed In eec:11 -11 s n cala , on
the projec:I;
(2) The Jll'l98U and ellorll being made In
c:oopereUon wHh unlona, wlien IIJl)Sk:eble, ID .._
employment opportunilles lor mlnortt1u and-;
(3) The ~ and ellorta being made In ~
hiri ng, lralnlng, ~. and UIJllladSng mlnortly and ,.,...
employees; and
b . The contrac:IDn wtl IUbmil en annual report ID ..
SHA udl Jut, far Ille durallon d .. plaject. lnd1cali'9 lie
_,.. al mlnonly, -· and IICIIM1WIQltly IIICllo1II
e,nplOyW CUTently engaged In eec:11 -11 I S II J I
requncl by .. connct -11. Thia 1nbmal1on la ID lie
~ on fam FHWA-1391 . "on,119 Job~ ii being
requncl by apedel p,v,,ielon, .. cannctor wa be NQUnd ID
calect and report nirq dlle.
& NONIIGMGAftD fACIL.1:CI
(AIJpllc:ebte ID all Federel-ald conatruc:1lan cantracta and ID
II related IUbc:onncta d S10,000 or men.)
1 . By IUbmlalon ol 1111a bid, lie aecutlon d 1111a
contrec:t or IUbc:cln1rac:t, or the -,,metlan d 1111a matlrla1
IUpp1y egreanent or IJUfdw order, • IIIJlllop,1-, the
bidder, F.....id oonA\IClon contractar. lllbcal,lrac:lor,
ma11t1e1 ilUl)IISler, or V911dor, • IIPPfOPllele. ..-that the
firm doee not maintain or Plvvldl for Ill ~ any
ugregeled fadlt1N al any d Ill wblbllh,neull, and that the
firm doee nnt permit Ill ~ ID pelbm their 111Vae et
any roc:auan. unc1er III can1n)I, ..,. aegregaled fac:SSlt1ee -
malnlelned. The tlnn agrw tlwt • brac:11 d '* owlSllealou
II I 1'lalllt1on at the EEO pruvlllonl ol Iii cannct. The tlnn
further Oii11tlN that no employee wtl be dlnlld -. ID
adequate fac:illlN on the ball d -or dlalbSlly.
b. Al uud in 1111a Cll'lllc:allan, .,. term "eegragaled
fadlllu" -any waltsng-. -11 -· ..-aoine and _,_, ....... and olllr ..... -. lmedoc:kl,
1odrer ._, and olllr .,,. or cnea,o -· patdng
IOII, dl1nldng IDunlalne. NaNllon or ·---ii -. tranlportatSon, and houelng .... pnMdld tar lfflllSOrNI
whlc:h .,. Ngragalld lllr a,ipl1cSt cllr9c:SM, or -· in ract.
NIINlllled on .. belie o1 -· cmor. l'llg1on. na1ona1 origin. age or cllubaly, .._.. ol habit, 1oca1 QIIIIJm, or ol1aw!N.
The onSy maptlall .. be tar .. dlllbled when .. dlmenda
tar ---..y--(e.g. cllNlllld parldng).
c. The oannclDr 1819N 11111 It ,_ obll1ned or .. obtain
ldenllcl1 cslleaSlon tam Plaiaed ........ -... or malellel
111P1JS1a1e pilor ID -0 ol lUbcalncll or ~ d
,...,,., 11,pp!y ....,... d S10,000 or men and that II wtl
retain IUCh Oii9eallal• in .....
IV. PAYIIINT OI' PRIDITIIIIIINID-WMe
~ ID al ,......., CllnlN:llon oanhctl
~ 12.000 and II al..._.. UICIIIIRClil, --.it tar
Pl'CieCII 1Dmed on ,....,_ c1alllllCI • IDGII .--or nnl "*'°' aasllalln, wllld, -..... ,
1. Gelwll:
a. M IMdial1ce and .._. ~ or wmtdllD
~ ..... o1 ...... be __ ....... ,andnot
... ollen ... _ .................... cleduallon
or,... on.., .allll (llmlpt lldl ..,.al cl9ducllonl •
-Pllll*d 111r ......._.. C2I CAI 3) lllliecl lllr .. a.a..y o1 1.111or un11ar .. CGp1a111 ~ (40 u.a.c. 211c1
.... .._.ol ...... andllOIWlllehlge ...... (or
call ....... ....,., due al ... d ........ TIie
~ 111111 be_,..... al -oe l'IIU nol laee lwl 9-
conlalned In .. wage ...... 1111111 ol .. Senllry al Ulbor
(hlNllleller ... wage ......... ,,wllSdl .. _ ...... .....
and ...... part ........... d ... .......
relet1onahlp wll1dl ma, be alleged ID .-......... ..
cxinncmr or .. aulicc • ...,. and lldl 1ablnla and
medlenlca. The ............. ~ ... adllllonll
ct ••• I •• and wage..-aanlannad under ........ 2 ol '* leclarl IV ..... OOL ..... (WH-1321) or,-
AfWA-14a) ... be poalld al al .... lllr .. aonnalor ...
........... a1 ... a1 .. .-111 .......... ...
_.... .......... _be...,_llr .. .....
'« .. 11U1PC1N ol .. leCSIIIII. ....... made or call
~ ........ tar INN Ille .......... undar
a.Ian 10l)l2) ol .. Qal,te II~ I l ~ (40 U.S.C. 2Na) Oft ....... d ............... _ ............ _ ..
......................... ~d
1ec11a,i rv • .....,... a..__,_ Alla. for lie ,...._ o1 •
lecS1an. ............................. _
................. nal .......... ......., undar ... ---. ............... _ .. .....,,...
pailad, -..._. ID be &a_. 1111 111111a or ........
UQUIUD8Y2JCR6ll.lOZ -
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during such -kly period. Such la borenl and mechank:1 lhall
be paid the appropriate wage ra te and fr1nge benefits on the
wage detenninallon for the dualflcallon of 'Mlril actually
performed, without regard to sklll , except .. plO'olkled In
paragraphs 4 and !5 of thla Sec1lon IV.
b . Labor9B or rnechanlca perfonnlng 'Mlril In more than
one c:laAiflcallon may be compensated at the rate apeclfled for
each dasllflcallon for the time actually woriced lhenNn,
provided, that the emptoyel's payroll rac:orda accuralllly HI
for1II the time spent In each cluslflcatlon In whk:tl 'Mlril II
performed.
c. M rulings and lnlerl)f8tatlonll of the Oavta-81con /4,:J.
and related acts contained In 29 CFR 1, 3, and 5 n henlln
lncaporated by refwence In thla contract.
2. Claatflcallon:
a. The SHA cantradlng offlcer ehall IWql*8 lhet any
class of laboler9 or mec:hanica employed under the con1nlCt,
which II not lilted In the wage dellllmlnatlon, lhall be
classllled In conformance wtlh the wage dellrmlnatlon.
b. The contracting offlcer shall appn1119 an addllonal
claulflcallon, wage ,. .. and ll'tnge benefltl only when the
followtng crtllria haw been met
(1) the woric ID be performed by the addllonal
claulflcatlon raquNted ls not performed by • c:lasaiflcallon In
the wage dellnninallon;
(2) lhe adcllonal claulflcatlon II ulllDd In the aru
by the conatructlon lnduny.
(3) lhe proix-cl wage rata, lndudlng any bona tide
fr1nge beneflla, bears a ~ r91atlonlhip ID the wage
ralal conlalned In the wage delllrmlnatlon; and
(4) with ,-pect ID llelpen, when auch a
Clalalftc:allon Pfwvaila In lie -In whk:tl lie woric ls
perbmed.
C. If the conhCIDr or IUbOOhlrac:IDla, • apprapllall, lhe
tabor919 and IMCNlllc:a (II au-) ID be ~ In lhe
adcllonal :n1111nu ... or ..., ,._..._, and lhe
connctlng ollPcs ..,_ on lhe 1 ICcallli, and wage rall
(lndudlng .. amount clallgnated tar fllnge ..... ....
~) •• report of lie aclon --..., ba .... by ..
c:onnctlng olllcs ID .. 00L. lo,lilillll-cl lhe Wage and
How DMlion. EmpPclyl1W\I Slandardl lo11i1.-.... ,.
Waahlngton, D.C. 20210. The Waga and Hour 1o1••••
or an autllonDcl .... -.-... wa appia,e, madly, or
dPNppRM .-y adcllonal :Pr I I W a" , aclon wllllln 30 days
of receipt and IO adviN lhe conhdlng olllcs or .. nolfy lhe
c:onnctlng offlcer wllllln .. 30-day period llal adcllonal lime
ls.-a.y.
d. In the ....,, the contractor or 1uboon~actcn. •
app,opriale, the laborels o, meclllnlu ID be ~ In the
additional clauilc:atlon or their ·•---· and lhe contracting olllcar do not ..,_ on lhe pnlpCINd 111 1 r Clllol •
and wage rall (lncludlng the amount dallgnated fDr fllnge
benellll, ""*-appnip,ialt), .. connctlng ._ .........
the ~Ilona. including ..... of ......... pJJ1N and
the r9CICliMiefldll of the cantradlng dies. ID lhe Waga
and How Adminillralar ~ dalam,lnatlall. Said lo1lil.-...
or an autllonDcl ,..._...,.., ,.,. ..,. a dlllaunlililllor,
WIIHn 30 clays of rec:eipl and IO adviN lhe cxinndng dies
or will notify the conhc:ing ollPcs wllllln lhe ».....,.. '*
adcHonal time is .--.y
addttlonal daulflcallon from the flrlt day on whk:11 work ls
pe,formed In the dasaltlcatlon.
3. Payment of Fringe Benellta:
a. wi..-the rnnimum wage ra111 pr91a111ec1 1n the
contract for a class of labofws or meclllnlu lndudN a fr1nge
benefit which ls not 8XPfwaed • an hourty rata, Ille oontractor
or subc:onlractDi9, • app,oprtale, lllaol either pay the benefit
u slated In Ille wage delennlnatlon or lhaC pay anollw bona
tide fr1nge benefit or an hourly cue equtvaeent lhel9ol'.
b . If Ille contradOr or aulloonnc:IDr, • approprialll,
dou not make paymenta ID a lnlllN or other thlid pa.wa,,
l'le,/ahe may conaldar • a part of Ille wagea of any lallorw or
mechanic Ille amount of any CORI .-ably anticipated In
p,ovtcllng bona tide fr1nge banetll under a plan or program,
provided, that the S-llly of Labor has found, upon ..
wrillln rwqueat of Ille contrac:IDr, Phat the appPPcallPe ltanclarda
of Ille Da"'8-8acon Act !lava been met The Secnta,y of
Labor may l9Clllire Ille oontrac:lar ID HI aide In a ...,..._
account UHta for Ille meeting of oblgallonl under Ille plan or
p,ogram.
4. ApprallllCN and T.--(Pn,graM ot Ille U.S. DOL)
and Helpe,s:
•. ApprMtioal:
(1) ApprwltlcN .a be permitted ID WOik at Peal than
Ille tndelaimlned .... for Ille woric they perfanned ~ tlley
... empioy9d purauant ID and lncMduaPly Nglltnd In a bona
tide app,e,illull,ip pnigram Nglltnd will the DOL, E,nplo)o,,
ment and Tl'Jlirq loilil.-atb'I, Bu.WI d App•.tluehlp
and Tl'Jlirq, or wlll a s ... appwillollllPp agency l900gllillld
by the 111nM1. or I I panon II empioy9d In 111111w h 90
clays of p.abatlol•Y ampqment • an appnntu In IUCh an
apprentlollhlp program, wtlo ls not lnchldually ........ In
lhe p,ag.am, 11111 wliO ha been oerlCecl by .. .._, d
App•,lollhlp and T.aliq or a Slala w•,lollhlp aga,icy
(';llla'9 ~I ID ba elglllla far p.allallll•y ••lplo,mlnt . ..........
(2) TIie ..... lalo d w•.._ ID
~--~on lie Jab• In any cnll
CIJI inc .... ..., not ba QNlllr ...... pannla.d ID ..
cannclar a ID lhe .,._ wmll bw undlr .. illgPllnd
Pl'QOIWII-/wt e,npqN -....ion a PIWIIII al .. ....,...
waga ,-, wliO II nal .......... or ...... .....,,., a .......... .,. .................. .....
ra11 -....i In lie waga daalmll.-, far .. I W • , d
--aculPy parlailMd. In ...-in. any .......
perbmlng wml! on .. Jab• In -al lie lalo pennllad
under ............ pnigram ..., ba -not ... than .. IIIPlcillll9 waga rall on lie waga dlllaun•.-. tar .. wmll
allCy ~ w..... a aanncmr or • t •--II
perbmlng ~ on a p.q9Clln a.._,._._'*
In wNc:11 • ......,. ls ................. and ..... ,..
( ...... In .... 151 dlhe~--~ ..... ,
apec:ICad In the ••...,.. or ....., • ...., illgPllnd
p,ogram..., ba .....
(3) e-v IIPIINftllW muat be paid a1 nae nea IWI
.. .... apec:ICad In ............... tar ......... ..
'9.elofpn1g19a .................... a1 ..
Jounw,naMawl l'illllly .... ll*Plld In .......... .....
....., ....... 4;:a ....... be.filllCIIIIINlllln www•= ..... ,-Iliana o1 .. we I Ns ......-n, , .. w••=•••....-... not.-filllCII ........ w•..._ ............ -.. ... o1-..1111111111 ..................................
u11n • L • .. ,,,.., • e 1ar .. waaa • Haw
DMllml ........ -..................... .. .,...._..n nu ......... .,..-.111 _ ................. ~
UQUIUD IY 13 CR 6ll IIIZ -
'
,,
• •
(4) In the event the BUINU of APP'9flllceehlp and
Training, or a Slate app19nlk:Nhlp agency recognized by the
Bureau, wllhd~ approval of an appnintlceshlp program, the
contra~orsubcontraclllr~~longerbepennllllldm~~
apprentlc:el at lea than the applicable pradetermlned rate for
the compatable wor1I pelformed by ragular employees unut an
acceptable program la ll)Pl'CMld .
b. Trainws:
(1) Except u pn,vtded In 29 CFR S.18, ....,_ wtll
not be pennitll9d to wor1I at lea .... Ille pilldelllmllied .... for
the wor1I parformed unlNa liey ... ~ ~ to and
lndMdually Ngialnd In • program which .. _.,.. prior
approval, 9'Jidlllced by lannal Cll1lllcatlan by Ille DOL,
Employment and Training ~IIOn.
(2) The ratio al --to Jc,umerman-level
amployeM on Ille Job lila 11111 not be graellt than permi9ld
under Ille plan ll)PIOll9d by .. Employment and Training
Allrl*1ietralon. Any empioYN llatld on .. payroll at • ._
rate who la not NQlalnd and pa,tlcipallng In • nJning plan
approved by .. ~ and Training Admlniltrallon 11111
be paid not lea lhan .. IPPllcable WIIQII rate on .. WIICIII
datannina1lon for .. cl1111Sc1110n al wor1I adUaily parformed.
In addition, any -.. parbmklg wor1I on .. Job Ille In
-al the ratio pem,itlld under .. NQialllWd PIOIIIWTI
11111 be paid not lea lhan Ille IPPllcable W11Q11 rate on ..
Wllgll delWmlnatlon for .. work adUaily pa,fonned.
(3) Evwy tralMe fflUlt be paid al not 11M lhan ..
rate apecltled In .. IIPPI0"9d piogram for ~ l9wl al
p,ogrw, ....-i • 1 peroanlagl al .. ,oume,wnan-le..i
hourly rate lpec:illed In tie IPPllcable W11Q11 delllmlnllon.
T....._ 11111 be paid fllnge blnellll In ~ with ..
pn,villlona al IN ._ piogram. If .. ..._ PIOIIIWTI **
not ll*lllon fllnge benalltl, nlrw 11111 be paid .. IUI
-o1· fllnge benelll lalld an .. WIIQII .., ... --..
unlNa Ille Ad!Nillftlol al .. W1119 and Hour DMliDII
clelermlnN ........ ii .............. progrMI ~
with the OQITNPOIICIIIIO Journe,mai l9wl WIIQII ,.. on ..
waga datenni111tlon wllldl pnMdll for 11M 11111 IUI tinge
..... for 11PP1¥111lle. In which -llldl .......
NCeive the-fltnga ...............
(4) In .. _. .. ~ and r--.
Adm,..ill""illll""'lrll .. •IOl"'n wllldra.......,,. al a.._ piagram. ..
conlrllc:tOr or IUbwl•"*' wa no IOngar be pan.-ct IO ua.
lraiMN al lea lwn Ille IPPllcable p11d1k nillliid ,.. for ..
wor1I pe,tormed untl .. ----~ ii ll)PIOll9d.
C. Helpefa:
Helpers .,. be pem,itlld to wor1I on • piqect I Ille
helper daaibtlon ii apecilled and dlllliid on .. appllcallle
Wllgll delennililllol1 or ii IPPIIMd pinu¥il IO ..
conformance pn)C8dur9 1a1 bl! In Sec:lall N .2. Any --
lelecl on a peyrol al a .... Wllg8 Ille. who ii not I ""'*
under a appnMd delnllon. 11111 be paid not lea llwi ..
applicable wage ra11 on IN ,-ge dMlrnilllllllun for ..
c:lauikat.on al worll ldually performed.
s. Appr9nt1CN anc1 T,.... ,.,..,_ of .. u.a.
DOT):
App,9ntic:N and lrllilw -.tdng uncllr ..........
and Skill nJning piog,-. which ,_ 1111111 _... bJ ..
Sea.-y al T~ •~DO In__...
_, FederaHid higl-,, ~ ~ -11111
llm,ec:t to .. _..._.. a1....-.. al Iii ...... ""·
TIie llrlliglit .... hourly Wllg8 ,.... lllr ......... 111d
...... --IUdl PIIIIJl¥M .. be ........ bJ ...
panlcula, ~ TIie ratio al ......... and ..._ IO
joumeymen lhlll not be grNW llian permitted by the terms al
IN pa,1laAr program .
8. Wllhlloldlng:
TIie SHA lhall upon KIi own action or upon 'M1lllln
request al an IUlhollad ,._.a... of the DOl wlthholcl, or
cauM IO be wllllhelcl, flan Ille conlrlc:IDr .< aul>Contrac:lol
under 11111 contract or al1Y other Federal conlrad with the -
pllme contraclor, or -, Olher ~ contract
lllbject IO ~ p,evallng wage rwqun,nanll which II
hald by .. -pllme connc:lllr, • muc:11 al the accrued
payma,11 or~ •maybe COl'llldelwct -.ary m pey .
llbor¥a and rnadlanlcl, lnc:ludlng IIPIJl¥lllcel, "'*-· and
....,_, ~ by the contraclor or any IIUbcontrlclor Ille
ful amount al WIIIM l9qlnd by the oonlrllct. In Ille -t al
flllunt IO pey any leborwr or medlanlc, lncludlng any
app191111ce, .._, or llalpar, ~ or WGlldng on the 11111
al .. work. II 0/f pa,t al .. W111M l9qlftd by the contract.
IN SHA oonlrllcllng olllcs may, Illar wrlllln notice ID the
CClllhlelor, llu lUdl ac:lon •maybe~ ID -..
IUll*llian cl any blw peymant. IIIYlnc:e. or gulrlllllN al
fUndl untll lUdl vlollllorll ,_ c»aecl.
No contraclor or lUbwiillldor conndlng tor -, pa,t
al IN conlrllc:t -ii whldl may 19q1n or lrMIM .. emptoy.
nwlt al...._, medlanlcl, ..,_, or~ (lncludlng
IPl)l¥lllcla, --. aid ""'*' dllcllMcl In .....,..... ..
and 5 .,_) 11111 19q1n or l*fflll any llllalw, mec:lwllc,
__,_., or gllDd In any wmlcwNk In wlllCti hMlie ii
~ on llldl-", IO wm In -al 40 houl9 In IUdl
----uni.a IUc:ll leborwr, mecllanc. .......... 0/f gllDd ,___ oornpa.allol, at • ,.. not lea lwn ~
half --llllllier belle ,.. al pay lllr .. IIOln warlcad In
-al 40 ........ IUdl wor1lwNlc.
a. Vlollllon:
..__ lllr ~ Wagle; IJQuldllld Olmagll: In ..
_. al 111Y WOllloll of Ille cllla lal fall! In 111111111111111 7
.,__ 1w ainhCIDr and 111Y IWII t *' IIIIPOiilllle
lwlOfltlllbe ..... lOlw ............ lar..._.
unpaid ...... In aMlan, IUdl ----•• • ...... ltlllbe ..... lDlwUnllltl ..... 1111 .. _al __ __
..... mnnlll lilr 1w DlltlGI '11 calun*II Of I kl!IDly, IO llldl
Dlltlcl o, IO llldl ......,, lar ........ ......_ lucll
................................. ID_. ........ ........................... .....,,.. ...
WOllloll allw ---bll In....,_ 7,111 .. -al
110 tar adl ---., 1111 wNdl llldl ...... -
....... or....-..111.-111n-a111e--....-
_. al 40 11111n 1IIIIOlll ..,.....a al .. _... W111M
, ....... by .. clllalalfalllln....-7.
II. Wlllholdloo far Unpaid -.. DIii ~
IJllllaaa:
TIie SHA 11111 upon .. -acllOil or upon .... ~ al
111Y ....._ rap1wwwM.e al .. OOL ........ or-lO
be llllihlld. lam any --..,.... 1111 -,It of wmll l*fonMd .., .. oanhc*lr or .... .., ..., .., llldl
OClllbcl or.., Olla,..,.. oonnm,.. lie -.....
cannclllr, or 111Y OIIIS ,-.11, 1111111 f OOilRd ..... IO
lie Connel Wcllll HIIUla and ....., ..... Aa. ..... II
111111.., .. -.......... llldl -• 1MJ Ill .........be-,I0~..,--'111111111
cannc111rorat •wr111runpa111-..llld.......,
........ lllwdld .... --... falll 111 .........
111cM.
V. STA.._,. Me PAYIIOLU
UQU1UD IV 2J en 6J3. 102 -
• •
(Applicable to all Fedenll-ald construction contracta
exceeding $2,000 and to all llllalld IIUbcontracta , except for
pn)jects located on roadwllya claulfled aa local roeds or rural
colledors, which .,. eumpl)
1. Compllence with Copeland Reoulall-{21 CFR 3):
The contractor shall comply wHh lhe Copeland Ragulatlonl
of the Seaetary of Labor whk:h .,. l'Mnin lncorporalld by
reference.
2. Payrolle and Payroll Records:
•• Payrolla and belle l9j;Ol'dl ..... ting lhenlto shall be
maintained by the contraclDr and each aubcontrador during
the COUIN of 118 WOl1c and sx-V9d for a period of 3 Y98IS
from the data of complellon of the contract for al laborws,
mechanics, appninlicee, ..._, watchmen, helperl, end
guanla WOlklng at the lite of the work.
b. The payn,11 r1ICOl'da Mlall contain the name, IOdal
NCU1'lty number, and ._ of eac:h IIUCh employee; hll or
her conec:t claaltlcallon; hourly rates of wages paid (lndudlng
rallll of conbibutlons or coats anllcipallld fer bonll tide fltnge
beneftts or cuh equivllent thereof the types dNc:rlbed In
Section 1(b)(2)(B) of lhe Davis Bacon Act); dally and WNlcly
number of hOunl wortced; deducllona made: and actual wages
paid. In addition, for Appalachlen conncts, the payrol r9COl'da
lhall contain a notation Indicating whether the employee doel,
or doel noc. ,-,,ally l'Nlde In the labor -aa dallned In
Attachment A, ~ 1. W'*"-the Secnta,y of Labor,
pursuant ID Section IV, paragraph 3b, ,-found lllll the
WIIQIII of any labcnr or mec:hanlc: lndude the amaunt of any
coats ruaonably antlclpallld In PIO\lldlllg benlflll under I plan
or program dNcr1bed In Sec:tlon 1(b)(2)(8) of the Davia Bacon
Ad. the con1nlc:IDr end each 1Ubto11•ac1or 11181 maintain
~ which show 111111 lhe canvnllmlnl ID pn,vlde IIUCh
beneftts Is enforceable, lhllt lhe plan or program Is tlnanclaly
-.,onalble, lhllt Ille plan or pnigrwn haa been COlllfflUlicall
In writing to .. labor-. CII' mec:hanlc:I affecad, end lhClw Ille
coal entlcfpelad or lhe actual coat lncuNd In pnwldlng
benefits. Conlrac:IDra or IUbcanlradDra ~ ...,..._
or .._ under appruwed pnigrwna ahal malnllln Wl1IIIII
tlllldence of the lllgishllan al IIPPl•lllcN 111d --· 111d ralloa and wage rallla p,aaa1bed In lhe a,pplk:able ~
c. Each contractor and aubalntraclar 11h11 fumllh, ....
WNk In which any connct W11111 la peibmed, ID Ille SHA
raeident englt.-a payrol al Wll(IIII paid Ndi of 1111
employeN (lnc:luding apprenlk:N, ..,_, end halpara,
deaa1bed In Section IV, paragraphe 4 and 5, end walclllw'I
and IJl*dl engaged on work dul1ng lie ~ ...iy
payroll period). The payrol lUbmllllel at,al ... out_....
and c:ornpletaly al of the lnfamation l9qUnd ID be rnainlalned
under paragraph 2b of lhll Sedlan V. Thie lnlarmalan may be
IUbmitlad In any form delncl. Opllonal Form WH-347 la
available for !Ills puipoee and may be purdlaled flam Ille
Superintandint ol Documenla (Federal alOCk number CJ29.00S.
0014-1 ), U.S . ~t Pllnllng Ollc», Waahlnglcn, D.C.
20402. The prime contractor la rwponlible tor lhe IUbmiulon
of copies of payn,lls by .. IUbcannc:tora.
d . Each payroll IUbmillad lhall be accompellied by I
"Stalemenl of Compllanca," ligl'8d by Ille ~ or
IUbcontraclDr or his/her agent ""'° peya or aupe,wee ..
P'Yl'*\I of Ille pe,wona employed undlr Ille canhCI end 111811
cenily Ille following :
(1 ) lhllt Ille payrol for lhe payrol period conlairll ..
lnfcnnalion required ID be malnlained undlr l*IIJapll 2b of
lhia Sec1ion V and 111111 IUcl\ lnbmallon II can9C1 end
complete:
(21 11a1 IIUCh lallcnr or mecnanlc (lncludlnO Ndi
helper, appr9111ica , and lraiMe) en,oklyed on Ille oannc:t
during Ille payrol period haa been paid Ille Ml WNlcly Wll(IIII
.-nee!, without niball, ellher chc:lly or lndlredly, and that no
deducllone haw been made .o. cllradly or lndnclly fnlm
Ille ful wagee umect, alher lhen l)lffllillllle dlductlonl ....
for1h In Ille Regulallonl, 29 CFR 3;
(3) 1hal udl laborer or medlanlc ,_ been paid not
lea 111111 Ille appllc:able wage rate end lmge benellts ar cull
equivalent for the claaalflcallan of waked parfonned, -
lpllCifled In Ille appllcable wage dellllmnatlan incolpalaad
lnlD Ille contract.
e . The WNlcly IUbmillkln at • pcgperly -.tad
carllftc:allon Ml forth on lhe -lllde at Optlanel FOlm WH-
347 lhall Mtlafy the ~I for IUbmlllion al lie
•511......,, of Compllanc:e" niqund by paragraph 2d al 1h11
Secllon V.
f. The lallfflcatlan ol any of Ille abolle mr1ltlcallona may
NJjec:t Ille con1nlclDr to civtl or crtmtnal praNQdlan under 111 u.s .c. 1001 and 31 u.s .c. 231 .
g. The contraclar ar IUbcontradDr 11111 make Ille
IWCOlda reqund und9r ~ 2b al 1h11 Sec:llan V
available for lnlpecllon, copying, or tra llCrlpllon by aullol1ad
...,._.._ at Ille SHA, lhe FHWA. or lie D0L. and ahal
permit IUdl ,....._ ID lntlMlw ernployeN during
WOlklng haura an lhe job. " ._ contraclar ar 1uboo11nctar
fella ID IUbrnlt lhe l9qUnd l9mdl or ID make liem avallallle,
Ille SHA, lhe FHWA. lhe D0L. or II may, 111111 wllllan nollce
ID Ille con1nlclDr, aponaor, applcanl. or -. lllce IIUCh
IICllana aa may be ~ ID -.. IUll*llkln al-,
fur1hel' paymn, advance, or lll*MIN at funds.
l'urlhermcn, ,..... to IUblnll Ille l9qUnd _. upon
NqU8lt ar ID make IUCh l9CXll'dl avallable may be gniunde for
dllllnnenl action puraait ID 211 CFR 5.12.
VI. RECORD OF IIATERIALS, IUPPLIU, AND I.MOR
1. On al FedanHld conncta on lhe Nallonll ~
Synm, eoapt ._ which pnMle aalaly for lie lnlllllallcln
at pnlllclM de"'-Ill ralln:ied grade CRINlnga. ... wlllcll
n OClllllruclld on • bee -. or dnct llllor balll.
~ beaultlc:atlan cxn'KII, and oannc:la for wlllcll ..
IOIII 111111 ODIIUUClan ODIi for lllldwar and llltdge la Ilea lwl
$1,000,000 (23 CFR 1135) .. 00111r11c111r 111111:
.. Become ........ Ille llltol lP.alle ......... and
ll,pplea oonlalned In FOlm fHWM7, ......_. al .........
and Labor UNd by ConnalDr al Hlgllay Caraudlon
llwoMng Fednl Fl.nla," prior ID .. w1111-II ol 11111111
under 1h11 oanncl
b. lotalnlalll • ,-II al Ille 111111 Olllll al ........... and
---purchaed for and ~-.pol--In .. work. and llao
al Ille quantilN at ._ apec:llc mai1111 and ---1111111
on Form FHWM7, and In lie unllll "-on l'Gffl l'HWA-47.
c:. Fllfflilh, upon Ille oomplatlon al lie oonnal, ID lie
SHA raaldant angi-. on Form FHWM7 IDgallS wlll ..
data reqund In pa,ag.apll 1b ...... to malllla and
---· .... labor ~ al .. aonnct W11111 lndlmlng Ille IOIII haura WIIIUd and .. 1111111 amount eaned.
2. N. .. pitme ........ option, ........ l9PCllt
-"'Q II CXNaGt work or~ ....... OllllftCD'
andloreac:hauboai*mlllllbelUllffllllll.
\Ill. .....nlNG OIi ........ 1111 CON1UCT
1. The OllllhOIDr atill padDrm 111111 la -GIIII' b ! I
oanncl wait, _.... ID 11111 lal ._ 311 ...-11 1ar a
.,...,..._. ........................ ol ..
IOIII Clllglrill oanncl ............. _, ...._ ....
........ llr ................... .., ........ ti,
IUIQU1UD av n en. QJ.102 -
t
..
• •
subcontract and lhe amount of any such specialty llllml per-
formed may be deduct8d from lhe total onglnal contract pnce
before computing lhe amount of wOfk l9qUlred to be pe,folmed
by the contractor's own OfQ8nlzallon (23 CFR 835).
a. "Its own organization" lhal be conalrued to Include
only workers employed and paid dnclly by lhe prime
contractor and equJpmant owned or rented by the prime
contractor, with or without ope,alDIS . Such 181m does not
Include employeea or equipment of a subcontrac1Dr, ass ignee,
or agent of the prime contractor .
b. "Specialty llama" shall be construed IO be llmlllld IO
work lhat requ1rea highly apeclallzed knowledge, lbllltlea, or
equipment not onllnartly available In the type of contracting
organlzallona qualified and eicpected to bid on the contract a
a whole and In general are to be llmlted to minor compol*lll
of lhe overall contract.
2 . The contract amount upon which the 19q11inln*1t1 set
forth In paragraph 1 of Section VU II compuled lndude8 lhe
c:oet of material and manufac:tlnd produc:11 which are IO be
pun:llaMd or produced by lhe contractor under the canlrac:t
provisions.
3. The contractor shall lumllh (a) a compelllnt
supertnlllndent or 8upeM80I' who II ~ by the firm, hae
full aulhortty to dnct pe,formanc:a al lhe WOik In accanlanm
with lhe contract ~. and II In chl,ge al II
conslnletlon operallona (regardlNI al who peibma lhe wOfk)
and (b) such Olher al Ill own 111g1111Dlla11al -
(supe,v;slan , management, and •IQll-111Q NMCN) • lhe
SHA c '-acting officer delarmlnel II ~ IO 1111ft lhe
pe,famance of lhe conlrac:t.
4 . Na portion of the contract shall be IUblet. aaalgr1ed or
alhelwlae dlspoeed al acapl with the Wlltllll con.ii al the
SHA contracting afflcer, or autllal1zacl 19111-lallv9. and IUCII
---,t w11W1 gl\l9rl 111811 not be CCIIIAUld IO ,....,. lhe
cantraclOr al any ,-parllHly for .. tiaMnl al the
contract. Wlltlan c:ar..it .. be QNWI anly alllr .. SHA ha
8AUlwd lhat each IUbc:anhc:t II ftldaflC9d In wrillng and lat
It contains al perar.,i pn:wllkN and ~ al lhe
prime contract.
VII. SAFETY: ACCIDENT PREVl:NTION
1. In lhe ~ al 11111 conllact lhe c:anndDr 1h11
comply with II appllcable Federal, State, and local lawa
ll(W9lnlng sar.ty, l'INIIII, and ..-.on (23 CFR 135). The
contrac:IDr shall provide II uf9guarda, aty dNcle and
prolacllve equ.,.._i and lake any oe. rlNded ac:lall8 • It
delalmiMs. or aa Iha SHA contracting alll«* may delannlne,
to be reasonably necauary ID pral9ct lhe 11111 and hellll al
employees on Iha Jab and the ufwty of tie pubic: and ID
pratect property In cannec1lon with lhe perfannance of lhe wOfk
ca-.ct by the contract.
2 . II II a c:andlllon al 1h11 contract, and shall be made a
c:andlllon ol each subcontract, which lhe contradDr anln lnlo
pum,ant ID 1111 contract, that lhe conlracllJr and any
aut>cantractor shall not permit any emplayN, In perfannance
al lhe conlract, to work In IUITOUndlngl or under candllana
wllk:11 are un&an itary, hazardaua or dangaloul ID hllltler hellll
or safety, aa detiarmlned under canstrudlon aty and hellll
atandarda (29 CFR 1929) p,amulgalad by lhe SecrWlary ol
Labor. In accordance wllh Sec:1lon 107 ol the Cannc:t Work
Houri and Safety Standanll Act (40 U.S.C. 333).
3. Pu,-nt to 29 CFR 1929.3, It II a condlllon al 11111
contract that Iha Secretlrf al Labar or aullallmd
rep<NanlaM lher9al, allal have right ol entry ID any alla o1
contract petfonnance to lnepecl or lr-'Cllla lhe ffllllar ol
compUance wUh lhe canatructon ufwty and hellll ltarldanla
and ta cany out the duties of the s.a.iary undar Secllan 107
of the Contract Work Haurs and Safety Standarda Act (40
u.s.c . 333).
IX. FALSE STATEMENTS CONCERNING HIGHWAY
PROJECTS
In onler to aaaurw high quality and durable canatrucllon In
confarmlty with approved plw and apedtlcallal11 and a high
degrw al rellabllty on statements and ,._1a11ana made
by ~. contractors, IUPl)llers, and wortc... on Federal-
aid ~ p,ojac:ta, It II -tlal 1h11 II ~ concemed
with lhe project parfolm their func:llona • carwfuly, llaraughly.
and hona1ly aa paulble. Willful falaHlc:atlon, dlalal1lon, or
mlarepraantatlon wllh 198P1c:t ID any facta r9latad ID the
project II a Y1a1a11on r1 Federal law. Ta ..-it any
mllundntandlng rwga,\1lng Iha ~ rl 11*9 and
llmli." ac:11, Iha lollawlng nallce lhall be paacl on uc:h
Federal-aid hlghMy project (23 CFR 935) In one or men
placea where It II rudlly avallable ID II per-,. conaamed
wllh lhe project:
NOTICE TO ALL PDIONNl!L INOAOeD ON l'm>IIIAL•
AID HIGHWAY PROJECTS
18 U.S.C. 1020 reada aa lollawa :
wi-, bainQ an am-; agent, or~ d the Un/lad
Staea, ar d any Stalll ar Tenlllly, ar wflaelw. ,,,,_,., a
,,.._,, aaaclllflon, ffml. ar ca,pcnllan, lrnolltngly ,,.., any
falae .,...,,..,, falae ,wp,9sentae1Dn, or falN t9f/OII a, ID ,-
~ qually, quanlly, or coat d Ille ,,..,,. ,.. or ID
be uad, ar Ille quanfl1y ar qiMlly d Ille -* pedotmed ar ID
be petfotmed, ar Ille coat lllet90I In __..., .., Ille
aullmlalan d plans, fflllP8, apec.llc:aflo,11, oonhc:fa. or GOIII
d conatnlCflan an any /1/gfflNy ar ,.,_,, //ff/led aubmlllad w
,,,,_,.i ro Illes-..,,, d ~ ar
..,_ lrnolltngly ,..,.. any ,.,.. .,.,.,.,, ....
~ falae t9flOII or falN cMlm ... ,...a ID ,-
~ • ..-,, ....,,, or COit ol any wwtr pedotmedorlD
be penb,mld. or ..,.,. ,.,,,,,.,,.,, or ID lie ....,.,, t,
cannecflan lll1fl 1111 ...-..,, f/1 any ,._,_, or ,..,_,
PfO/tld .,,,-,, ,,, ,. Secnlafy ol TlalltNll-..a; or
..,_ .._.., mallN any .,_ ........., or..,_
,._..,,,•ID,,.,.,,. at In any---. --....
ar t9flOII ......., ,,,,_. ID Ill""*-ol 119 ~
bdl Ad.,,,-,, Ny 1, 1'11, (» Sia ... aa _...,
anc111--r1:nwad;
Sltell be llned not_.. that 110.000 or_,.,.., 11111-
~ 8,..,. ar ball.•
X. alPL.IMaNTA110N QI' CUM M/t N:r AND l'IDDAL
WAUll l'OLLUTION CONTROL N:r
(Appllcallla ID al l'eclll'IHlld --..clDn oannca and ID II
~ aubaal*8ctl rl 1100.000 or-.)
By 1Ubm1aa1on al 11111 bid or lie _... rl flla -*8cl. a,
IUbconncl, • ..,..... ... lllddar. ,......._
conawctlan aannalllr, Of •• ' ................. ..
be ..... lD._ ...... ---=
1. Thal..,,,... .... Of .......... ln....... C
rl 11111 cannct, unlala IIICIII ..... la --......
Clan NI Ad. a ...... 142 U.S.C. 1117 • -· •
M*lllad !Ir NI.L 11.elM). -........... W..
Polullan CIIM'OI Act • _.... c» u.a.c. ,., ·-· •
M*lllad !Ir PlaL Dal, ...... 0i-. 11711. -
l9lllllalana In 11:•:•IIIIDI: ....,f40Cfll 1·11--
on 11e _. a, _... --. • • u.a. ll•t••-•
PlalaClllon Aea1.a, .. A) I.ill al v......_ ,.._ ..... II
40CF,.1UO.
UQllUD IY 2l Oil W 111 -
'
• •
•
2. Thal .. Inn ai,w ID comply ... l9ffllin In complllliw
wlll II .. ~ al S«lan 114 al .. CINn NI Acl
... Sedlan 308 al .. F ..... Wrar PoMlcn CCNd Acl ...
.. ~ and guidalla 11111d llereundlr.
3. That Ille tlrrn 11111 pramply nclfy .. SHA al ...... al
any ccmmunlc:llllan frcm .. Dnclor. Ollce al ,.....
~. EPA. lndlcalng hi a flc:illy '* la o, .. lie uallld
fer Ille ccntract la under wwldl,illlol, ID lie 11111d en .. EPA
l.ial al Vlalallng F.-...
4. Thal tllf' Inn ai,w ID lncule o, -ID lie~ ..
~ al pa,aarapll 1 llllaugll 4 al Ilia lecllml X In
_, I ,-,,pt IUbW1ncl. MIi ..._ ag,.-ID talla audl
actlcn ... go,,,erm.il may ..... -al anfordng
lldi~.
XL ClllllPlCATION ~ DUO mlNT,
IU8NNIION, Ml•• ITY MD VGLUNTMY ECCi UIION
(Appllc:alll9 ID II,........_...· 49 CPA 29)
L lly liglllng MIi ..... Ilia PfllllONI, ..
111c1,1cl•PflllWY..,.....la...,.... .. wr 71 ,_.
OUI llalow.
II. TIie iilllaly fl a ,._ to jlllMlla .. WC 5 I
_. OUI llalow ..... _.., ialll In danlal al
pal) I I In Ilia --nn.clon. 1lie p!IICl,laltl9
......... .... ....... .. ...... alwlly. callllll p,v,,tda .. -« 5 A_. GUI ....... n. wr Ill, o, I , ....... .
..... _...... In _.... ............. 0,
agancy's .................. to --.... Ilia ......... .
....... ..... 1111 .. 1N111 C .. prlnay paldpent ID
-....acallmllano,an.....,..,..~audla
l*WI ..... pal i I , IIIM nn.clon.
c. TIie wMcilllol, In Ilia dJilae la a 1111111111
.......... ., llcl .. lllllldl ...... -pllOad ......
.. ......... 0, lill'ICY dlllnnlned to --.... Ilia
lialWIICIII. ••la,...,....._.'* .. prnucl a
..,._, ....... ....._ IWlllarad .. -
........... Ill alllllcll, ID oillS __.. ........ to ..
....... ao..-11. ........ Ollill'ICY!aY .......
811a ~ --al clllaull.
cl. 1lie pra1, 1 cl• pitmay palctpall .,.. p,v,,tda
_,.... ..... noloa ID ......... OI aeanq, to.._,
Ilia llfaooaal la ...._.I-, lffle .. PIC 1, c#fe prlnay ................... ...._.. __ ......
IUlimitlld Of "* bec:c,ne -~ -al c:hangad ciralmllanca.
.. The --.__ llaNKlcn.. "dabamld,"
~.-"lneltgitlle.. "°""' .. --.-...ctlon."
"palapant.. ..,.__. "prinwy --nnuc:1on.·
"p,tncipal," "prcpaul.. and ~ eacludad." • UNd in
Ilia *-· ~ .. ,_.. Nt OUI in .. DalnllOtia and c-. NCliolle 1/11 ............... ,g Eiac:utN9 Onler
12549. Yau may w,tact .. deplmalt or agency lo which
.. prapcul la IUbmilled lo, ...... in ablarltng • c:cpy 1/11
._. NgUlilllolla.
I. The ~ pdmay IJWtc)w,t ag,.-~
..,_. .. plapoaal 11111. lhould .. p,apmad --
._ • ... lnlD. 1111111 nae laDolngly .-1n1D..,
._ .. --....... will • ..-wllO la dallMwd.
_..,, dectarad INlglbla, or '.alulltally mcludad from
pa7 , r ,., in 1,1a -.s -.uctian. un1au autllDrlmd ~
lie ...-11 or agency na,tng lnlD Ilia nnaactlcn.
g. TIie llfaapec:IM pmwy ....... lur1IIS ..,.. ~
......... p,apcaal .. It .. Include .. --lled
"Cerllcalcn Regld,g Dallarnwlt. Suapenalan, tnellglllaly
and Vdunay ~ Tier c-'ad Tranuc:lon."
Jll'IMdld ~ .. .......,. or agency na,tng into Ilia
_. ......., wtllOUt mocllcadcn, in II lcww ..
_. •• 11 cf4l • ancl in II IClldtlllDna IDr lcww .. __ .........
h. A palctpall In a -.S nnaac:llan may raly upon a
callcalon al. proapaclve palctpall 111. :ow. .. --
.---. ... la nat dabanwcl. auapencled, inalglbie, 0,
~ mcludad tan .. --nnaactlcn, unleaa ii
,._ liM .. Clltllcalicn la -· A paldpent may
dlclda .. lllllllocl and ~ ~ wliicll lt dalllmlnN ..
llglbaly al .. pmc1p11a. Eac:11 ,,..... may, but 1a nae
...... to. c:t.ec:k .. ,....__.. porlon al .. "Uala al
Plllal EICludad Flan ,...... Pnx:uNmall er
~ PnlpN" ~ l.iat) whlc:h la
complld ~ .. 0.... SerlfloN Adi, •••••
I. NclNng W.tanlcl in .. flnllc*,g 11111 be WW1IUed
ID l9qUir9 emllltalimn 1/11 a lyalam al NW'da in Oldar lo
--In good fail, .. cartllcalion NqUnd ~ Ilia ---
The lcnowledge and tn1onnattcn a1,..... la nae l9qUftd 1o
........ wliicll la nonnlly ...-111 ~. prudlnt i--
ln .. ordlrwy CIIIUIW al,.._ daaitnga.
J. Eiapl IDr ........ alllorlad undar paac,aph I
al ._ inRucltonl, I a pa1lc)wll Ill a _. 1rana1iC11a1i
illicllltngiy ..... lnlD • :ow. .. --nriNCllon will •
pa-. wllO la ..,.,....._ --..... tnaligllla, er 1'lllumal1ly
-*'dad frcm patclpaloi, in Ilia ......... in additlcn ID
ollmr __.. avalilbla IO ......... GcMlmwit, ..
dlplmwlt er aganc:y may lanninaOa Illa nnaactlcn far -
erdelaull
c:.an•an ...... Da,•_..,...,.._.,
lnellgllllllrand v...._, tbdl•lan-111"'-t C--
Trw1all11W
1. The prcapec:the p,t,wy .......... ID .. IINtal
.. ialowlaClge and beilaf, llllt it and Ila ~
a. lift nae .....-111y dabanwcl, ........, propoaed 111r
dllllnnant, declnd lllaligllla. er 1lllillllllllf IIICludacl tam __ ........ by any .............. Ol'agancy;
b . Have nat ...... ~ patad ...... Illa
piapoaa1 beat wwlclad al er had a cM judglllWlt IWlllll9d
--Ian IDr COIIII ..... , al hud er a alnlinJd cftal-. Ill
Willldlol'I will cblllrq, .,,.. to clllain, er patann1ng a
pubic IFednl. Staa er iocll) -..ian er m*m undar a
pubic ~: lllalllloll al l'edaral er 81111 --
....... er Wlllnlllal, al arb1111Mw.t, 11111ft. bgary,
bllblry, falalllcaloll 0, ~ al NW'da. malling .....
lllllamerlla, er l9Cllwlll atalen PftlPlltY:
c. 1ft nae s--t1Y tndidad far o, alwwlae aln*ially
or cMly ctwged ~ • r.--• ..-(Fedarll. 8lala er
iac:al) will wnmlaalcn al any al .. altar.-........i Ill
IJMlllaph 1b al Ilia Cllllcallcn; and
d. Have nae ...,. a ~ patad incadlng 11111
~ had -Gr' men pulllo .. ....,.
(Fedarat, Slala er locai) lllfflinaad fer -er dafault.
2. Wlw9 ............ pmwy ...... ta unallla lo
mrtlly lo any al .......... in Illa -...... audl
pniapec:IM palctpall .,.. 1111111111 an .......... to .,.
piapoaal.
IU!QUllll!D BY Jl CPll 633 .102 -
• •
2. lnatructlons for Cel1lflcallon • ~ Tier Cov.-.cl
Tranaactlona:
(Appllcable to all subcontradll, pun:haH orders and other
lower tlef transactions of $25,000 or more -49 CFR 29)
a. By signing and 1ubmlltlng lhla propoeal, the
prospective loMr lier la providing the certlflcallon set out
below.
b . The ceratk:allon In Ihle claul8 la • matarial
~lion of fact upon which reliance was placed when
this tn1n811C11on -a,lanlcl Into. If It la latar dellrrnNd that
the proapecttve lower lier par1lclpant knowlngly rwldlnld an
erroneout Clrtlftclltlon; In addition to Other rwnedla 8Vlllablll
to the Federal GcMrMwnt, the depamwd. or agency with
which lhla lranUcllon orlglnlllld may putlUII 8Ylllable
remedies, lndudlng luapenalon and/or del>armenl
C. The prospeeltw lower tier partlclrant shall proYkle
lmmedlata wnttan nollce to the ~ to which thil propoul la
submittad If at any lime the pioepecth,e loMr tier par1ldpant
learns that Ill certlflcallon -9ffllneOUI by -ol
changed drcumstancea.
d. The larml "C0\1'81'9d tranaactlon." "daban9d,"
"suspended," "lnellglble," "primary COll'8l'9d nnuc:llon,.
"parUdpant. • "person," "prtndpel," "propoul," and "'«llunllrly
excluded," aa used In lhla -... haWI the ,,_,..111 out In
the Deftnlllona and Coverage NCllolia ol I\NI lmp!ana1l1111
Execu1lve Order 125411. You may oonlllcl the Pll'DI lo which
this proposal Is submlttad fer ...i.tance In obtaining • copy ol
those regulallona.
e. The prospeettw loMr lier pa,11cipant ..,_ by
IUbmitllng this pnll)OAI that, ahould the propoNCI OCMl9d
tranuc:tlon be enllnd Into, It ll1all not knowlngly tnllr lnlD any
lower lier ~ tranACllon with • ~ who la dabanwd,
awpended, declared lnellglble, or IIOlunlarly ucludld lam
pa,Udpalion In Ihle OCMl9d tranaactlon, unleu aulloltllad by
the department or agency with which '* nnaac:llan
originated.
f. The proapeettw lower lier partk:lpant fullher 81119N by
submitting thla prapoul that It wll Include 11111 -.. 11111
"C8ftiflcallon Reganllng Debannlnt. Sulpenalon, lnlllgMly
and Voluntary ~ Tier C--TIWll8Clan,"
without modlftcallon. In al i--lier OCMl9d nlUdlol• and
In aJI sollcltallona fer lower .. COll'8l'9d nnuctlonl.
g. A partk:lpant In a OCMl9d nr.acllon 1111Y raly upon•
certificallon of a prospec:thl9 par1ldpant In • IOWW .. OCMl9d
lransaction that la not dlbarrad, auapanded, lnallglllle, or
voluntarily excluded from the _.. nnucllan, ..._ •
knows that the cer11tlc:allon la -· A ~ may
decide lhe method and fNQl,enc:y by which It dlllllll*"8 ..
eligibility of Ill princlpala . Each pa,1lclpant may, but la 11111
required lo. cl,eck the Nonploalnlment Llal
h. Nothing contained In the lo,9gOin •hal be~
to require ~I ol • ayatan, ol r In onllr lo
render In good faith Ille certllcallon rwQlftd by ...... .
The knowledge and lnfamallon ol pe,tldpant la 11111 ...... lo
exceed that which la nonnaly .,_aad by • p,udlnl Plf90II
In the ordinary caurse ol bullnNa dNlnga.
I. E>u:epl for lraluellol• ........ '-* ....-,i e
of lheH lnslruc:llonl, If • pa1lalpenl In • _.. ......_
knowingly .,....,. 111111 • lowllr .. _.. ....... wlll •
person who la auapancled, -..... ......... or ...._
exduded from partlcipalal\ In 11111 ........ Ill NIIIIIII ID
other ramedlal a-.ailabll IO .. ,..... 0o SIUIUII, Ila
depa""*!t or agency with which 11111 nnaac:llan orlglr..i
may puraua avallabla remad!N , lnc:ludlng auapanalon andlar
detlannenl
1. The pnllll8Cllva lowllr .. parlcfpanl oallla, by
IUbmlNion ol 1111 prapoul, llal 11111w I -II p,tndpall la
~lly dlbarrad, auapandad, ~ b dlllelmlnl.
dec:lal9d lnllglbla, or ¥Oluntlltly adudld lam ,-leljMlui1 In
1h11 tr--=tlan by any Fldaal dapSfflall or agancy.
2. Wl*9 .. piaapac:IM low .. parlcfpanl la 111111118 ID
cartlfy ID any ol lie ...._. In 1111 oallcallDn, 8lidl
plOlp8dM parldpanl ... -.:ti .. ...,..._. ID 1111
PIOP(IAI.
XI. CU1W'ICA1ION MGMDIN8 UII o, CON1MCT
FUND8 OIi LOaYINII
CApplclbla ID al ........_. CXIIIR\IClall oanlracla and ID
al rwlalld lUbcanncll wllldl _..1100,000 -~ 1 CFR 20)
1. Tlla proapaclM parlcfpanl ..... b, •Pie and
~-111111 orllftlPIINl, ID .. blllafhla ,,,,_
lcnowladga and ...... tat
a. No....,. ............ bldl lww baal paid or ..
Ila paid, by or C11 .... d .......... ID -, .--i lar
....--..orllllal'lllnglD-..•olloaror~d .., ..................... ,,, ea.-. .. --•
....... ,,,eai.-, ........ ,,, ....... ,,,
CCllglWa Ill ............... ,,, .., ....... ............ ,,, .. ,..... ........... ,,,.,
....... --. .......... ,,,.., $ .. _ ........
and .......... -· dr .. --· ... mr ,,,,..,,........_..._...._.
1aa;1111w...-.i.
II. ............. ,... .... ...
lww baal .. or .. lla-lD-,,._lllr ....... or
...... ID ....... -...... ,,, ... ...... .............. ,,, ea.-. ....... ......,..,,,
c:mw-, or • ...,.. f/11 • ....._ f/11 o.a,.. • ............. ,.... ................ .
aaa;, ............................ ...
...... ~ '-UL. "llllllm&II ...,. ID --~·1n-•w ... lk ..... a
2. TNloalllllllllllla•--* •• ,,, ... ... wllldl ,...._ ................... _ ..... .
----.. I &I f/llNIWS I llap *9s b--.or.-..•1111 .............. 11r11 u.a.c. 1m. ,,,,, ,._ ... • ID .... ......
wC I , ... lla ..... lDa .. ...-tl ..... ...
110.000 ...... _ ............ .....
l. Tilap11; 1, ...................... ..
or•llllllor___. .................... ..
...... aflllawS I ............... .. ••11•-. ....... ·--...... II .. ..... ... .... ... ...... -···
UQUalD av u en lll 102 -
'
• •
I. EXHIBITC FUNDING PROVISIONS
A. The Local Agency has estimated the total cost the Work to be $145,000.00 which is to be
funded as follows:
BUDGETED FUNDS
I <'
a Federal Funds $116,000.00
.
$ 80%1of Partlcloatlna Costs
I
b Local Agency Matching Funds $29,000.00
20%1 of Particloatlna Costs
I
c Local Agency Matching for COOT-Incurred Non-Participating $00.00
Costs
Clndudina Non-Particioatlna Indirects)
I
TOTAL BUDGETED FUNDS $145 00(),00
I
ESTIMATED COOT -INCURRED COSTS
I
a Federal Share IOU .Oil
%1of Partlcipatlna Costs
I
b Local Share
Local Aaencv Share of Particioatlna Costs $
Non-Participating Costs (Including Non-I
Particioatlna lndlrectsK1cl -
Estimated to be Billed to Local Aaencv mo.00
I
TOTAL ESTIMATED COOT-INCURRED COSTS mo.oo
I
ESTIMATED PAYMENT TO LOCAL AGENCY
I
a Federal Funds Budgeted (1a) 1118,000.00
b Less Estimated Federal Share of COOT-Incurred IOQ.00
Costs (2a)
I
TOTAL ESTIMATED PAYMENT TO LOCAL AGENC't 1118.000.00
I
FOR COOT ENCUMBRANCE PURPOSES
-lS.
• t
. •
• •
Total Encumbrance Amount ($116,000.00 divided $145,000.00
by80%
Less ROW Acauisition 3111 "' $00.00
Net to be encumbered as follows: $145,000.00
Desian 2312 1P 3020 $20 000.00
Const 2312 1P 3301 $125.000.00
Misc 2312 1P 3404 $00.00
B. The matching ratio for the federal participating funds for this project is 800/o federal-aid funds
(CFDA #20 2050) to 200/o Local Agency funds, it being understood that such ratio applies
only to the $145,000.00 that is eligible for federal participation, it being further understood
that all non-participating costs arc borne by the Local Agency at 100%. If the total
participating cost of performance of the Work exceeds $145,000.00, and additional federal
funds arc made available for the project, the Local Ag,:ncy shall pay 20% of all such costs
eligible for federal participation and 1000/o of all non-participating costs; if additional federal
funds arc not made available, the local agency shall pay all such exccss costs. If the total
participating cost of performance of the Work is less than $145,000.00, then the amounts of
Local Agency and federal-aid funds will be dccrcascd in accordance with the ftmding ratio
described herein. The performance of the Work shall be at no cost to the State.
C. The maximum amount payable to the Local Agency under this conttact shall be $116,000.00,
(For COOT accounting purposes, the federal funds ofSl 16,000.00 and local matcbina funds
of$29,000.00 will be encumbered for a total encumbrance of$145,000.00), unless such
amount is increased by an appropriate written modification to this contnct executed before
any increased cost is incurred. It is understood and agreed by tbo parties hereto that the 1otal
cost of the Work stated hcrcinbeforc is the best estimate available, bued oa tho delip data
as approved at the time of execution of this contract, and that such COit ii subject to revisions
(in accord with the procedure in the previous sentence) agreeable to the parties prior to bid
and award .
D . The parties hereto agree that this contract is contingent upon all funds dosignatod for the
project herein being made available from fcdcral and/or state and/or Local Aam,:y sourcea, u
applic i:.1,le. Should these sources, either federal or Local Agmt:y, fail to provide aeco1111y
funds as agreed upon herein, the contract may be terminated by either party, provided that my
party tcnninating its interest and obliptiona herein lhall not be relieved of any oblipliona
-36-
which exiated prior to the effective date of IUCh termiDltioD or which may occur• a reau1t of
such termination.
.37.
SPECIAL, PRQYISIQNS
CONTROLLER'S APPROVAL
1. Thia oanlract-nalbe-Vllld untl M---__ by .. ~allhe S-a1Colcndo or--• tw may
deoignall. Thia p,ovillon ii~ to any oamract lrwoMng .. pey,,-t a/ lllOfWY by .. Stall.
FUND AVAILABILITY
2. -ollllgollarll al .. 511111 al ~ ~ -.. QlffW1I -191t n canllngont upon lunds lar 1111 -being --.
budgoled, and----·
BOND REQUIREMENT
3 . If Ne oamract ....,._ .. --al...,...., My --lar h -·-. rapalr,--. or .....--,cal any
~. rued, bridge. -.ct.""""'· -or-...--lartlNS-heor.aclor-. _.-Ing_ .. ~a/any-
--In Ne connct. <IA.-f-and dli.wto Iha s--who,.. llgn tlw canncl. • good and..-bond or-.....-llnlV to
... --by aoid alllclll In. peo,el .... nal---al .. -_.,.,...by ....... o1 .... -. Suell bond ...... cluly-
lly • ~ --llnly --.. ,..... ~ a1 .. ...-and In-. -pn,vlde llll I .. C-or I-.
-lalltod,iifpeylarany-.-·-ln·-~--or_.._..._or-byu:ll~or
hie.--in~ al .. --to be done or lale IO pay any-who llappll8I -.-.n.y,-. or......,_ In.,.
........-o1 .. _ .. llnly ... peylhe-ln .. .-nal ~ ...... opecllled In .. -............. -... -a1....,.. per
cent per ........ ~ u:llbond ·-· -and a.do no_ ln_al ... C:-ertolng ----1111-. ._..or
paid. A ..... or-.-or·---~to .. T_al.,.S..alColcndomaybeacmplldln..,ale-Ti...,.-
• In comi,lenct ...., CRS ;ia.a.1oe.
INDEMMFICATION
4. To .. __ bylM ... ---...,.-and--.. S...Nl.,..._and_...egoil,elanyendel-.
~~endaut_lndudlng __ ..,_.., __ ••-alanya:10, .......... by .. _,orNI---.
Age,,18.-.or ...... ~IO ....... alllle......._
DISCRI.NATION AND AFFIRMATIVE ACTION
5. Ttw ~ -10 CXlfflllly ....... -and oplril al .. Colcndo .-.-···-· Ad ol 11157, • -. and -ll!llllc-* 1M ~ -and.-...,.,._,....-(CRS -.«J2). and• ...... by-Older, Eq,a Opi.or1unilyend--. -April11, 11175. --.... _,,,........_,,._,,, ___ or __
During .. perlormence al .... contrecl. .. ~ ---=
<•> Ttw Connclar.,. nal-.,.i any ernplojN or appllcard lar~ becallN a1-. co.d. calor, -ortgln, ---..
religion • .....iry, -or~ IWldlcap, or ege. Ttw ~ wa -...,_ -II> -... __... .. ~. and ... ~ .. -during......,._., --""' .. -------Suell --Include. bul nal ... -"' .. -.g;~~-.or....,..-or-~lly,<6or~-alpeyor-bnwol
~ and -lar hlnlng, lndudlng -•-,Ip. The~ eo,w IO poll In....,..._ pllcN. -ID....,... end __...1ar......,.._.,_ ..... ~by .. cor-.g--.-..-.a1 .... _._...._,_
(b) Ttw Col*aclarwa, 1n e1-. or-1•ill lar....,... pllmd byor..,.....,al .. ~. a... ..... ~__....,. -C01-illb,lar.....,....._,9gMIIO-.-..-,,-Oltgln. ____ .....,,__,,,_o,pi..-
lwdcl,p,o,-.
(c)Ttw~wa-11> ___ or,•--ol---.. ._._......,...,_.,. __ _
wldow••,o.-1Dbll...-by .. cor-.g._,_,. .. __ ar_11111'WWW_ol .. ~....-...-..
E-.-Oi<ler. Equel Oi,parlunily.., ____ April 11. 1819. ..i-. ........... --Oollnd .. ca...-.
(d) Ttw Col*aclarend--.... -..... .. ....._..,_.,.._..,._Olllr, ....... ~-----.. 11.
1175. end by .. .-....-,. end a.a.. al .. GcMmor. or...--. ..... ....,._ ID,. llllal.a. .--, • -.., .. ~-.., .. -ot .. -0, ......... lor_ot..........,. _ _,...._ _ _,,_...,_.._ -(e)A ___ ... nal_lllY __ ~-U--,W..ln __ __,,or .... any-
indMdulllram.-,;pin __ _.....,ar-lgliilllanyotNl_ln .. tul.....,._._~_d_
cnNld. color. --origin, or~.
(I) A---· orh ...,_DI-_ ... nal lid,-.-. compel •-h dalngolanyect ..... ln Ne-lDbll
discriminetDiy o, -ar sw-11 any_."""' COffllll!ino...., .. p,vvillai, at Iii-or any ardor..,..,-; or-.,_._
or lndioectly, IC commit 111Y let-In Iii-II> 1111 .... , •• -,.
(g) In lhe-,totlheConnc:to,'o ~-.. -··•-·-alllil...,,...or..., anyotu:11.-, ............. ....._ Ne
contrac1 may bll cencaled, -or M_..iod In -or In pail and Iha ~ may be -lnellglllll lar --a.. -In
accordenco with p,oc»durao, -In ~ Onlor, Equel ()!lpart.nly end Alliinlhe-. o1 April 11, 1175 and .. .-_ ........... ·-
promulgated in accordenco -·and"""' --• may ... ~ .... -• may ... -• ...-in e--.. Onllr9. Eque10pponunil'fand """"'811YeAdionalAc>ri 11. 1175,orby!INI. ~.o,anlnpillillUlgllldln.......,_-.or•-PftMlled
bylew.
(h) Ttw Can1rac:10I ... -lhe ~at_.,. (a)_..,. (I,) 1n-.-end e• •-....._ __ _...,.by
NIH,..-,., or onln -~ID-Older. Equel ()pparuilylnd..._ _ dApil 11, 1111. ---..-.. .. be
binding._, --or-. Ttw C--.,. ____ ...,....,any•I •alll4or....,._-.............
-may-. •• .-w al enlon:ing-..-.. -.-1ar---....-.-· ....... _ .. can...
--ln .Otls--.Ngollon.-.. -·-··---........ lly .. --.-... can... may-11heS-al~IO-lnlD-llgalianlD~ .. -d .. llllld~.
COLORADO LABOR PREFERENCE
-38 -
'
• •
b.wi.t ....... -.................. _.. .................................... ...._ ...... ...........
................... ~ .............................................. .-y111 .............................. . Nla....._.llf .. allaar ........ llr ...... 11111 ... ___ ............. ____ tl ...... lMIIIIIIIIII .... ......................................... .___., ....................................... _
-Vlll ...... dlllllltl .. i-,.•111 ........ t I , ........ ....,._tclll .... 101 ... ,.
GBIIW.
7. ,,. .... ., ..... .,c.... ....................... ...-......................... --. .. ..._..., ....... ,., ......... ., .. _....._., ... ..,.... .................................... ..,==-·,_ __ ,. ....................................................................... ., .......... ..... ............................. ., .................................................... .. ................................... ,., ............................. -.......................... ,, ................................. .,_..._
•. ,,. ............ ....._,, ......... c.... ... ....., ................................................ ... .... -............. ........ .. ...-.. e111 ........ ......,, .. _ ..... _ ............ _ .......... _ .. ______ _ .................................................................... ,. .. ~ .. ... .................... ., ....... ,, .... ~ .... -................ ... .. ............... -.................................................. . .... .
judglllall .............. .
10. ,,...,....._ ... ..,_ ........ CMtNat,.a.....,..,..._,e._.-,.e111..,.,.a.....,.,._t1,.._
C..). ........................... .....
11 . ,,,....,_... ____ ....., __ ..,.... ... .., ................... .._ ............... _... .......
APRD.. 1980
Nondiscrhnhaadon Provlalou:
In compliance with Title VI of the Civil Rights Act of 1964 and with Section 162(•) oftbe Federal
Aid Highway Act of 1973, the Contractor, for itself: its assignees and succ:eaon in interest, agree u
follows:
A. Compliance with Regulations, The Contractor will comply with the R.egulations of the
Department ofTransportation relative to nondiscrimination in Federally lllisted prolJIIDS of the
Department of Transportation (Title 49, Code of Federal Regulations, Part 21, hereinafter
referred to u the "Regulations;, which are herein incorporated by reference and made a part of
this contract.
B. Nondiscrimjpatjop. The Contractor, with regard to the wort performed by it after award and
prior to completion of the contract wort, will not discriminate on the ground ofrace, color, sex,
mental or physical bmdicap or national origin in the selection and retention of Subcontractors,
including procurement of materials and leases of equipment The Contractor will not participate
either directly or indirectl)'. in the discrimination prolubited by Section 21.5 of the Regulations,
including employment practices when the contract covers a program set forth in Appendix C of
the Regulations.
c . Solicitations for Subcontracts, Inchyjipg Prncuremept of Mm;riall pl EgvimJmt In all
solicitations either by competitive bidding or negotiation made by tho Contractor tbr work to be
performed under a subcontract, including procurement of materials or equipment, each potential
Subcontractor or supplier shall be notified by the Contractor of tho Contractor's obliptions
under this contract and the Regulations relative to nondisc:rimmati on tho around of race,
color, sex, mental or physical handicap or national on gin.
D . Information pl Regorts. The Contractor will provide all infonaatioo wl repor11 requued by
the Regulations, or orders and instructions iuucd pursuant thereto 111d will pmmit ICCClla to i1a
books, rcc:ords, accounts, other sources of information and i1a flciliti• • may be detenniDed by
the State or the FHW A to be pertinent to ascertain compliance with IUCb Regulationa, orders
and instructions. Where any information required of the Contnctor ii in the acluaive
possession of another who fails or refuses to fumiah this information, the Contnctor aball IO
certify to the State, or the FHW A as appropriate and shall set forth whit effoi1a have been made
to obtain the information.
E . Sanctions for Noncomptiance. In the event of tho Contnctor'1 noncompliance with the
nondiscrimination provisions of this contract, the State lhall impose IUCb c:ontnct unctiona • it
or the FHW A may determine to be appropriate, including, but not limited to:
1. Withholding of payments to the Contractor under tho contract until the Comractor compli-.
and/or;
2. Cancellation, termination or SlllpCDaion oftbe contract, in whole or in pllt.
F. lncorpon1ign of Prpyjaigm. The Contnctor will include the provisiona ofpanpapbs A duouah
F in every lllbcomract, includiq procurement of mmriala and leuea or equipmmt, uDlell
exempt by the Replalionl. ontm. or imnctica illuecl purmaa& 1bereto. 1'be Ccuudor will
take such action with respect to any IUbcootnct or procurement a the State or the FHW A may
direct • a mow of enCocciq such provilionl includiq aactiona for DOIICOIIJPliwe; provided.
bowcsver, tbaa, in the event the Contractor bec:omel illvolved in, or ii lbnltwcl widl, lidption
with a Subcontractor or mpplier • a talllt of such dinction, die Coab:actar may niqumt Ibo
State to enter into such litiption to protect the intlnlt of die Sta -in a4diricJD. Ibo
Coldnctor may reqwt the FHW A to mt.er into such litiption to protect the ..... of die
United States.
.. ,.
•
ADDENDUM A: FEDERAL REQUIREMENTS
Federal laws and regulations that maybe applicable to the Work include:
A. The "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments (Common Rule), at 49 Code of Federal Regulations, Part 18, escept to
the esteat that other appUcable federal requlremeats (ladadlaa tile provillou of 23 CFR
Parts 172 or 633 or 63S) are more specific tllaa provilloas of Part 18 ud tlaerefore
supenede sucb Part 18 provisions. The requirements of 49 CFR 18 include, without
limitation:
1. the Local Agency/Contractor shall follow applicable procurement procedures, 81 required by
section 18.36(d);
2. the Local Agency/Contractor shall request and obtain prior COOT approval of changes to
any subcontracts in the manner, and to the extent required by, applicable provisions of
section 18.30;
3. the Local Agency/Contractor shall comply with section 18.37 concerning my subgrmts;
4. to expedite any COOT approval, the Local Agency/Contractor's attorney, or other .
authorized representative, shall also submit a letter to COOT certifying Local
Agency/Contractor compliance with section 18.30 change order procedures, and with
18 .36(d) procurement procedures, and with 18.37 subgrant procedures, u applicable;
S. the Local Agency/Contractor shall incorporate the specific contract provisions described in
18 .36(i) (which are also deemed incorporated herein) into my subcontract(s) for such
services 81 terms and conditions of those subc:ontracts.
B. Executive Order 11246 of September 24, 1965 entitled "Equal Employment Opportunity," u
amended by Executive Order 11375 of October 13, 1967 and u supplemented in Department of
Labor regulations (41 CFR Chapter 60) (All construction contracts awarded in excess of
$10,000 by grantees and their contractors or subgrantees).
C . The Copeland "Anti-Kickback" Act (18 U.S.C. 874) 81 supplemented in Department of Labor
regulations (29 CFR Part 3) (All contracts and subgrants for construction or repair) .
D . The Davis-Bacon Act (40 U.S.C. 276a to a-7) u supplemented by Department of Labor
regulations (29 CFR Part 5) (Construction contracts in excess of $2,000 awarded by armtees
and subgrantees when required by Federal grant program legislation . Thia act requires that all
laborers and mechanics employed by contractors or sub-contractors to work on construction
projects financed by federal assistance must be paid wages not lea than thole eatablisbed for the
locality of the project by the Secretary of Labor).
E . Sec ti ons 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-
33 0) as supplemented by Department of Labor regulationa (29 CFR Part 5). (CODl1nletion
contracts awarded by grantees and subpanteea in excess of $2.000, and in acea of $2.500 tbr
other contracts which involve the employment of mechanics or llbmss).
~2-
• t
..
• •
F. Sllndarda, orders, or nquilementa issued under section 306 of the Clear Air Act (42 U.S.C.
1857(b), section 508 of the Clean Water Act (33 U.S.C. 1368). Executive Order 11738, and
Environmental Protection Ager,,;y regulations (40 CFR Part 15) (contractl, subcontracta, and
subgranb of amounts in excess of$ 100,000).
G. Mandatory standards and policies relating to energy efficiency which are coatainecl in the state
energy comervation plan isaued in compliance with the Energy Policy and Conservation Act
(Pub. L 94-163).
H. Office of Management and Budget Cilculm A-87, A-21 or A-122, and A-102 or A-110,
whichever ia applicable.
L The Hat.ch Act (5 USC 1501-1508) and Public Law 95-454 Section 4728. 1'hele mtutea state
that federal funds cannot be UNd fbr partian political purpoNI of Ill)' kind by ay penon or
organization involved in the administration of Cederally-lllisted proFIIJII.
J. 42 USC 6101 A.BIL 42 USC 2000d, 29 USC 794, and unp ........... ftl&l•Wion. 45 C.F.R. Part
80 a..a.. Thele acta require that DO perlOD lbaJl, OD the lfOIIDU Of race, color, natianal oripa,
age, or haocticap, be excluded tiom participlaion in or be lllbjec:led to dilcrimiallion in my
program or activity funded, in whole or part, by fedlnl fillllll;
K. The Americana with Disabilities Act (Public Law 101-336; 42 USC 12101, 12102, 12111-
12117, 12131-12134, 12141-12150, 12161-12165, 12181-12189, 12201-12213 47 USC 225 and
47USC611.
L. The Uniform R.elocalioo Auillaoce and Real Property Ac:qlaimm Poliaiel Act.• IIINDded
(Public Law 91-646, a amended md Public Law 100-17, 101 Stat. 246-256). (lflbewalla:tur
is acquiring real property and dilplacing bomebolda or buliaes• in the pcbow,:e of tins
contnct.)
M. The Drug-Free Workplace At:.1 (Public Law 100-690 Title V, IUbtitle D, 41 USC 701 s&.alL).
N. The Age Diacriminatioo Act of 1975, 42 U.S.C. Sections 6101 m..a. and its implemffltin1
regulation, 45 C.F.R. Part 91;
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, u amended, and implementin1
regulation 45 C.F .R. Put 84.
0 . 23 C.F .R. Part 172, concemin1 "Administration of Engineerina and Deaip Relalecl Contnlcta".
P . 23 C.F.R Part 633, CODCel'IUDI "Required Contract Provisioaa fbr Federal-Aid Conmuctioo
Contracts ".
Q. 23 C.F.R. Part 635, c:oncemina "Construction and MaiDteNnce Provilicm".
R. Title VI of the Civil Ripta Act of 1964 and 162(a) of the Federal Aid Hipway /vA of 1973.
The requirements for which are lhown in the ~ Plu9--, wllicb aw eaec+ed
hereto md made a pan bcroof.
ATIACHMENT LO
certfflgtlop for fede[al-Ald Coatqdl
The contractor certifies, by signing this contract, to the beat of its knowledp and belie( that:
1. No Fedenl appn,priatecl nmda have bem paid or will be paid, by or on blbalf or die
undersigned, to any person for influencing or attempting to intluence an oflicer or mnploj9e of
any Federal qency, a Member of Conareu, an officer or employee of Congrea. or an mnployee
of a Member of Congrm in coanection with die awanliq of ID)' Fedaal loan, the--. inllo
of any cooperative aarerment, wl the extmlioa, ccriinnltian, nmwal,............, or
modification of any Federal comnct, graat, loan, or ouoperadive ......_
2. If my 6mda other thin Federal approprialed tlmda have bciela paid or will be paid tD my penoa
for intlumcina or attemptina to iaflumce m offloer or of eoaar-, or m tlllployN of a
Member of Coagrell in coanection with this Federal caatnct, ..-.1om. or ooopll'llive
agreement, die undeniped lhall complde 111d lllllmit Stlmdanl Foan-W., "Dilclolln Porm to
Report Lobbying," in accordace with itl inltructiona.
'Ibis certification is a material 1ep1e1t111111ioo of flct upon wbicb retiwe w plaoed when Ibis
tramaction wu made or entered into. Submillion of this certificaticJD ia a pnnqaiaille fbr illlkina or
entering into this lraDlaetioa impoeed by Section 1352, T'rtle 31, U.S. Code. Jmy ,-. wll.l llill to
file die aequinld certiAc111ioa lball be IUbject to a cm1 penalty of DOI._ tlla SlO.OOO .........
than S 100,000 fbr eKh such &i1me.
The paoapec:tive participant allo..,.. by lullm.iaiD1 Im orbs bid or pmpolll 11111 bear Ille 11111111
require that the lansuaae oftbia certificatioD be included in all lower tier IUbcollaacll, wbicb m:eed
$100,000 and lbat all such subrecipieall lball certify a --ICCOldiDalJ.
Required by 23 CFR 635.112
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
SECTIONl. ~
It is the policy of the Colorado Department ofTnmsportation (COOT) that diudvmtaged buaineu enterprises shall
have the maximum opportunity to participate in the performance of con1ractl financed in whole or in part with Federal
funds under this agreement, punuant to 49 CFR. Part 23. Consequmtly, the 49 CFR. Part IE DBE n,quimncnts the
Colorado Department of Transportation DBE Program (or a Local Agew:.y DBE Program approved in advmce by the
State) apply to this agreement
SECTION 2. DBE Obliption.
The recipient or its contractor agrees to ensure that disadvantaged business enterprises u determined by the Office of
Certification at the Colorado Department of Regulatory Agencies have the maximum opportunity to participate in the
performance of con1ract1 and subcontracts finm:Jced in whole or in part with Federal ftmds provided under tbia
agreement In this regard, all participanta or COldrllClon shall take all necessary 111d reuomble llepl in accordlnce with
the COOT DBE program (or a Local AgencyDBE Program approved in advance by the State) to emure that
disadvantaged business enterprises have the maximum opportunity to compete tbr 111d pedbnn coabactl. Recipients
and their contractors lhall not di8criminate on the baia ofnce, color, national orisin, or aex in the award and
performance of CDOT usisted contracts .
SECTION 3 DBE Program.
The contractor (subrecipient) shall be rapo1111l>le for obtlinina the Di.udv111tlpd Businea Bnterprile Proaram of the
Colorado Department ofTnmsportation. 1988, u ammded, 111d aba1I comply with the applicable proviliom of the
program. (If applicable).
A copy of the DBE Program is available from 111d will be mailed to the c:ontnctor upon requeat:
Business Programs Office
Colorado Department ofTramportation
4201 East Arkansas Avenue, Room 287
Denver, Colorado 80222-3400
Phone : (303)757-9234
revised 1/22/98 llequired by 49 CFR. Part 23.41
ADDENDUM B: CONTRACT MODIFICATION TOOLS
The Local Agency and the State may uae a Fundina Letter in order to more apedidoully cbmae IDd amend the lmml
of this contnlct, if such uae is warranted by the cimlmatancOI u delc:ribed 111d lldborized lblnin.
FUNDING LEJTER.,
4S
{lnder this Contract, the Local Agency bu agreed to provide funding baled on the tmm u descn"bed herein u needed .
to satisfactorily perform and complete the work, subject to the availability of ftmding.
Funda arc cummtly aVlilable and encumbered for the work in the IIDOllllt apecifled above. Howewr, the total COit to
complete the work, and the resulting total funding unount(s) to be pnmded by the State and Local Agmcy in exchange
therefor, u described in this Contract or otherwise made known to the Local Ap,t:y, arc only estimated
If the parties determine that they bavp underestimatedioveresrimatect the total COit of the went, they have the ript to
take the following action:
A. to increueldec:reue the amount of available f:bnda under this Colllnct.
In the event of this action, the State will notify the Local Agency thereof by Fundina Letter. The Puadin& Letter will be
in a form suhstaatially equivalent to the form attacbed hereto, and it aball not be dNmed Yalid UDlil it lball bave been
signed by the Local Agency and approved by the State Controller or IIICb lllilllnt u be may deliple.
-
COI.OMOO DEPAllTMINT Of TIANSPORTAllON AUTHORITY:
. CONTRACT FUNDINC INCREASE/DECREASE AND APPROVAL LETTER State Controller Polley letter on June 12, 1996
Region : Complete section 1 and submit to CDOT Controller's office . CDOT Controller letter on Mav 23 1996
1 (1 )This form to be used for the following contracts/situations only (check the appropriate situation):
_Indefinite quantity, order more/add more _utlllty/rallroad, underestimated total cost
_COOT construction, sum of CMO's _LA construction, underestimated cost
CDOT construction underestimated total cost CDOT consultant underestimated cost
SECTION 1 !halon use>
~
Date : <2l llrnlect code l3l
To: CDOT Controller (FAX 1(303) 757-9573 or e-mail CONTROLLEll) Project# (4)
From : Office: (5) Phone# (5) FAX# (S)
Realon # (5l
CDOT has executed a contract with: (6)
Address : (6)
FEIN# (6) Contract routing# m CORS-*-•...._ PO, SC or l'C., Ill
Fund Orgn. Appro. Prgrm. Fune. Object/Sub-obj N/P CIL Reporting Catg. ProJ/SUb/Phase
(9) (9) (9) (9) (9) (9) (9) (9) (9)
Original contract amount Has a Budget Request been processed to cowr the contract amount Increase?
S (10) Vl!S no (14)
Previous Funding Letter(s) total Prepuer's name (15)
S (11) ....... -··-·_J PHONE NO:
This Funding Letter total Contract Admlnlstrator's/luslness Manager's Approval s (12) (1&)
<•_J PHONE NO:
Adjusted contract amount CDOT Deslgnee Approval
S (13) un
Local Agency approval
(18)
SECTION 2 <Controller's Office UH) (19}
Tot al allotment amount Commission budget
s (19) s (19)
If construction : CE charges Indirect chgs A4usl9d C1111tna M10U11t p1us 111111 a• 111e1nct
_CE pool ellg . (19) S (19) S (19) dllrtll Cllcullllan s (1 It
I have reviewed the financial status of the project, organization, grant and have determtned that suflldent funds .. IIVWlable
to cover this lnaease effecttve as of 119)
State Controller or Delegee I: (20)
EXAMPLE A (Lmq, Sum Contncta) &ulllt D, Pap 1 el 5
Project No.
Addreu: Project Location
Employer (FEIN) ID Number: Subaccoaat No.
--------------------11, Invoice Number 111d Dale:
% Coq,lmd: (I)
Current Billina Period: From: To:
BASIC AND/ OR. SUPPLEMENTAL CONTRACT TOTAL: (2) s
Tocal Billed IO 0.: s
Leu: Re1ainage (10% ofbillins not 11D aceed 5% ofCOlllrlct) s
Leu: Prior Payimma: s ..
--------··----------------------------Prior Billing: S 1-....... : S S
TOT AL C1JR.R.ENT PA YMENI' REQUl!ST : • s
(% To date ofDBE worlt: )
I certify that die billed UIIIIIIIIII ue ill apeemmt wi1h die COlllrlct lemll:
Sipen,re 'tide Peet
.. /o Co~leted x Contrlc:t Tolal • Tolal Cumm Paywmnt llequNt
(I) X (2) • (•)
48
EXAMPLE B (Colt Plua Fmd Fee Coatncta) kMlllt D. l'IB 2 of 5
Cnmnanv Nune: Project No.
Addnll:
rllR1Nl ID Number: Project Location
Invoice Number and Date: -. ./Ii -•-Dated: Subacc:ount No.
% Comnletecl:
BASIC AND/ OR SUPPLEMENTAL CONTRACT TOTAL s
Prior DO!rind Binino Amount s
Current Billinlr Period: From: To:
DIRECT LABOR: lLlat Individually)
Regular Direct Hourly Ram Overtime Colt
EmnloveoName Claaificalion Houn s Haun• s
" "'
.. ~ u
Cummt 11m Psiod Tolll Amaaat IIO
o.::-..
Subtotal -Direct Labor s s
Indirec:t _(%) (u specified in COlllrlet) s s
01llEll DIRECT COSTS (ID-Houle)
Lilt illdividually -11 ac:tual COit· u in fillal COit propou1; mileap (milll X S), s s
CADD l'bn. X S). emain. _. nm. lit S). eu:.
SUBTOTAL (DIRECT LABOR, INDIRECT & 011IER DIRECT COSTS) s s
FEE(%) (Al apec:ifled ill die coamct) s s
oursmE SERVICES (Sabc:oa•l!am & Vllldan) (Lilt illdmdullly) s s
(To be in die -fomal-aaacb caniM\
% To Date on DBE Work s s
Outside Services Mlmaem,Dl Expcme (wben applicable) s s
TOTAL CURRENT PERIOD: s s
TOTAL TO DATE: s s
' LESS : Jlctainaae (10% ofbilJina mt ID .-S 5% of COlllnct) s s
LESS: Prior Paymam s s
Prior Billing S I.-Re1lliaap s s s
TOT AL CURRENT PA YMEm' REQUEST s s
I ccnify that the billed 11110U1111 U'C ac:tual and in~ widl Ibo c:omnct 11nm:
Sijiiiiii iltie .. ..
•Eli1111lle clulificaliom cm1v: ia -due• wida COlllnct
EXAMPLE C ,s ...... ific Ratel of Pay Coalnetl) blilllt D. "-3 ef 5
eo-vName: Project No.
Acldn:a:
Enmlow,r < l't.:INI ID Number: . Project LocatioD -
Invoice Number aad Date:
Proueu R"""'" Dated: Subac<:ouDt No.
% Comnlcted:
BASIC AND/ OR SUPPLEMENTAL CONTRACT TOTAL s
Prior Period Bi11mor Amouat: s
0mm Billim Period: From: .. To:
PAY RATES: n.ur ..
lleplar OvwtiDm lmaofPay Colt -Name C1uai&atioa Ham 11oun• w-.. s
SUBTOTAL-PAY RATES: s
·-
01llER DIRECT COSTS 0.Houle) s
Lilt individually -at actual ntea u iD flllll coat propoal; milap (milea X S),
CADD n-. it S\. -.in. nlllal n... it Sl. ellc. s
SUBTOTAL (Pay Raia aad Other Dinc:t Ima)
OUTSIDE SERVICES (Subconlultaau A Vendon) (Lilt iDdividually) s <To be iD lbe -tbnmt-lttllc:h ,,_.,,.\
% To Date OD DBB Wodt s
Oullide Servicea M-1 1w IC l!xpew (wt.a applicable) s
TOTAL CURllENT PERIOD: s
TOTAL TO DATE: s
LESS : RelliDlp (10% ofbillma DOt ID aceed 5% ofc:oatract) s '
LESS :PriorP1yinen11 s
Prior Billma S Lesa R.etlialp s
TOTAL CURllENT PAYMENT REQUEST s
I certify that the billed IIDOUldl ue actual aad iD apeemem wida lbe c:omnct ._:
Sipaiure Title Dall
•Eiiaible classificatio111 oaly: in accordulce with coa1nct
•• In accordance with colllnet
EXAMPLED ... u
SECTION 1. CONTRACT DATA
Local Agency.------Project No.------Addlea: ____________ _
Employer (FEIN) ID Number: Project Location _____ _
Invoice Number and Dale: ---------c-,-% Completed: Subeccoant No. ______ _
BASIC AND/OR. SUPPLEMENTAL CONI'RACT TOTAL: S
Prior Period Billiml Amount:
Current B' . Period: FIOIII:
SECTION ll. INCUR.RED COSTS
DIR.ECT LABOR.: (Lill iDdividallly)
Employee C'INaific:atioa
NIIDe
SUBTOTAL-DIRECT LABOR.
BENEFITS % OF DIR.ECI' LABOR.
OTIIER. DIR.ECT COSTS (ha-8-)
List individually-at actual COit;
Mileap (miles x S). CADD (In. x S).
Equip remal (In. x S), etc.
OUI'SIDE SER.VICES (C-dlPII .t Vmdan)
(Lill individually) (To be iD tbia -&lmal-
&ttllch copia of iJM>icel)
TOTAL COSTS CURRENT PERIOD:
TOTAL COSTS TO DATE :
SECTION ill. BILLING
TOTAL Bil.LING CURRENT PERIOD
(__% OF TOTAL COSTS):
Prior Billing:
Federal Sime S _______ _
Local Ap,,,;y Sime s. _______ _
S....SlllleS _______ _
s
To:
CUmmt
Thiahriod s. ___ _ s ___ _
s ___ _
s ___ _
s ___ _
s ____ _
Total ID
Due
Colt
s
s. ____ _
s ____ _
s ____ _
s ____ _
s ____ _
s ___ _
I certify that the billed amounts ue actual and iD aar-t with the comnc:t-.
.__ _ __;;:,S'""i 1 =3ture=..;;.. _____ T=i=de'-------='------------------.-.J
•Elip,lc cluaificaliom only
Sl
EXAMPLE E (Fixed Multinlilr Cclmncla) &slllllt D. .... s "s
Crunnutv Name: ProjectNo.
Addras:
Frnnlover (FEIN) ID Number: Project IAClliola
Invoice Number and Dae: II)
l'mlln!u R-Dallld: Sublccouat No. ,.
%C"-leted:
BASIC AND/ OR SUPPLEMENTAL CONTRACT TOTAL .. s ~
Prior Period BIUi!J Amount s
Cumm Billlno Period: From: To:
PAY RATES: ru.t· .. .... Ccrti&d Piud COit
Frnnlo_,. Name Clauificalioa Roan Rnmlvllms .. . .. s
SUBTOTAL-PAY RATES: s
011IER DIRECT COSTS C.H-) s
List individually -at actual ndel u in 6ml coat propoaal; mileap (lllila X S),
CADD Chn, XS). eauin. realal tin. ll $). •• , s
SUBTOTAL (Pay Rua and OIiier Direct IUIII)
-· " "'
OUTSIDE SERVICES (S~IIIIIII & Vmdon) (Lilt iDdividually) s <To be in die same fomat-altacb ......-\ -
% To Dale OllDBE Work s
Oulaide Services Maner-• 8-xpwe ('MIIII appli,clble) s
TOTAL CURRENT PERIOD: s
TOTAL TO DATE : s ,,
LESS : Retainage (10% ofbilliq not to exceed 5% of comact) s
LESS : Prior Paymema s
Prior Billina S 1-lletaimF s -" TOTAL CURRENT PAYMENT REQUEST s \ ",
I certify !hat the billed amouall are actual and ill qremmit wida die COlllnCl 111nm:
Sipalure Tide 0..
-.UUNO._ sttms oJi 2002
BY AU1HORITY
COUNCR. BBL NO. 53
INTRODUCEDBYCOUNcn.
MEMBER GARRETr
WHEREAS, lhe Englewood Golf Coune indoor training center w• pan of lhe clubboule
expansion in 1995; and
WHEREAS. for the !raining center to be successful, a staff person needs to be on site
during operating hours for the golf swing enalysis, instruction, golf club fitting and golf club sales; nl
WHEREAS, Tim Grove, TNT, Inc. owner, would be an eiu:ellent adclilion to the staff for
this lraining which will FftC1* additional sales and revenue for the Englewood Golf Coune; and
WHEREAS, the Golf Coune lrainin1 center will lliU be available to the golf c:oune for classes and lraining .
NOW, 'IHEREFORE, BE IT ORDAINED BY 11fE CITY COUNCR. OF 11fE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS :
~-The Lea. Aareea-t between the City of Enpewood, Colorado, and TNT, Inc . for
video golf !raining, inswc:tion, club fittin1 and Dimeuioa Z club sales is hereby appnwed.
Sectjgn 2 The Mayor is authorized ID sip and the City CJert to allal the Aclw ..._
the City of Englewood. Colorado, and TNT. Inc . for and on behalf of the City of Englewood.
Introduced, read in full, and paaec1 on tint radios on the .,. day of October, 2002.
Published II a Bill for an Ordinuce on the I Ith day of October, 2002.
Read by title and paued on final readiq on the 21st day of October. 2002.
Published by title II Ordinance No. _, Series of 2002 , on the 251b clay of October, 2002 .
ATTEST : Beverly J. Bradshaw. Mayor
Lou crishia A . Ellis, City Clerk
I, Louauhia A . Ellis. Cily Clerk of lbe City of Enpewooct, Colorado, benby Clll1ify 11111 the
above and foregoing is a lnle copy of the Ordinace paued oa ftul ...... ad pulllilbed by lide
as Ordinance No . ~ Series of 2002 .
-1-
AGREEMENT
THIS AGREEMENT, hereinaftel' called "Leue", made and entered into thia __ day of
_________ _, 2002, by and betwHn the CITY OF ENGLEWOOD, a
Colorado municipal corporation, hereinafter referred to 88 "City", and TNT TRAINING FOR
GOLF, hereinafter referred to 88 "Trainer";
WITNESSETH:
WHEREAS, the City owns certain real property which ia known u the ED(lewood
Municipal Golf Course Clubhouse And Training Center, hereinafter called "Training Center",
and located in the City r Sheridan; and
WHEREAS, City and Trainer desire to enter into a leue for the manapment of the
Training Center located at the Englewood Municipal Golf Course;
NOW, THEREFORE, for and in oonsideration of the mutual oovenanta hereinafter
appearing and of the payment of the monies hereinafter aet forth. the parties hereto agree u
follows:
Section 1. STATEMENT OF INTENT.
The purpose of this Lease is to provide video golf training, inatruction, club fitting and
Dimension Z club sales.
Section 2 GRANT.
The City hereby agrees to allow the Trainer to uae the area dnc:ribed in "Exhibit K of
the Englewood Clubhouse Traininc Center.
Section 3. DEFINITION OF PREMISES.
The "Leased Premises" as referred to herein ia defined to be the Golf Clubhouae
Training Center, which is owned by the City of Englewood, Colorado. See Exhibit "A".
Section 4. TERM OF AGREEMENT .
The City hereby grants to Trainer the risht to hold the Leued PremiNa pursuant to
the terms of this Lease for a one (l) year Leue with two (2) one (1) year renewal
periods by the agreement of both parties. The City menu the riJht to accept. modify,
or reject said written propoaal. If the Tnuner intenda to renew the contract they muat
inform the Director of Parka and Recreation thirty (30) day• prior to termination of the
Lease. The City shall inform Trainer of its decision through the Director of Parka and
Recreation.
Section 5. USE OF THE PREMISES .
Trainer shall have the right to poase11ion of the Leued Premian for the purpoae of
providing video golf training instruction. club fittinr and Dimenaion Z club aalea. The
Trainer agrees to pay the Englewood Golf Coune :?&% of net ...i.. of Dimenaion Z
clubs. However, nothing in this Le:"8 •hall be conatrued to authorize that which ia
prohibited under United St.ntea. St:ate or loc:ll law . ordinance. code or replation. On
occasion and with prior notific:ition to the Trainer. the City may heve a need to UN the
leased premise. Trainer ,hall allow •ucb uae . When the Traininc Center ia cloeed. the
City baa the right to use the bitting bay11 .
• •
Sec;tion 6. SERVICES.
All aervicea provided by the Trainer shall be reviewed and approved by the Director of
Parka and Recreation.
Section 7. HOURS OF OPERATION.
a) From May lat through September 30th of each year, the Trainer shall provide
video golf training seven (7) days per week and during these months shall be
open each day t.o the public from 8:00am and shall remain open until 8pm
Tuesday-Saturday.
b) During the montha of October lat thro111h April 30th of each year, the Trainer
shall provide video plf training seven (7) days per week and during these montha
shall be open each day to the public 8:00am until 8 :00 p.m. On Mondays, the
Trainer has the option of closing at 6pm. On Mondays, the Trainer has the
option of closing at 6pm.
c) Houn of operation may be modified with writt.en approval from the Director of
Parka and Recreation or hia dellignee.
d) Cloeing on Sunday ia permitted. NotliinJ herein shall be c:onatrued u
prohibiting the Trainer from beiq open for other houn in addition t.o thoee
stated in paragraphs •a• and ~· above . Trainer may cloae on Chriatmu Day
and Thankagiviq Day.
e) Trainer agrees t.o cooperate with the Golf Course Manager in scheduling plf
meetings and events. In the event of any diaagreemant, the matt.er shall be
referred to the Director of Parka and Recreation and hie/her deciaion ii final.
f) Any adjustments to the hours of operation muat be approved by the Director of
Parka & Recreation or hia deaipee.
g) Trainer and or the City may temporarily cloae the Trainins Center for c:leaninc,
construction and maintenance undar a mutually acned upon acbeclule.
Section 8. MAINTENANCE, REPAIR AND REPLACEMENT.
a . The Trainer shall be responsible for repain and/or replacement of mats,
netting, painting, carpet, video equipment, TV'a, cameru and all other
equipment aaaociated with the 'ieaaed premi.ae .
SECTION 9. CLEANLINESS GUIDELINES .
a) All rules, regulations and guidelines required by the City of Enclewoocl muat be
adhered t.o .
b) All applicable local, state and Federal Government Ada and Replationa muat be
adhered to.
c) Any apec:ific suid•linea Bflllbliabad by the DiNctar af Pub and Recnation muat
be adhered to.
2
SectionlO. INSTRUCTOR USE AGREEMENT INCORPORATION.
The Trainer understands that its use oC the Golf Courae Traininr Center facility ia a1ao
subject to any and all instructor use agreements and subjects itaelf to the terma oC thoae
agreements.
Section 11 RENT.
a) Trainer shall pay rent to the City in accordance with the followinl echedule:
i. Commencing on the Trainer ,ball pay S $15,000 per year
paid monthly ($1250 per month) plus 10'6 oCthe aet proceeda (paid
annually). Expenee, include but are not limited to leue payment, labor,
operating coets, and fixed charps.
The aforesaid fixed rent payments shall be paid each month. in advance, on
the first day of each month or on the first Monday oC each month if the &rat
day falls on Saturday or Sunday.
A penalty fee of $10.00 per day or part thereof eball be charpd for each day
or part thereof that the rent ia put due, until 12:00 audnicht on the 14th
day past due. If the rent payment ia not received by midnisht on the 14th
day past due, the Trainer shall be in violation oC the terma oC thia
Agreement, and subject to termination.
Section 12. UTILITIES.
City shall provide all utility coets for operation. If additional utilitie, are aec:nury,
the Trainer will be responsible for inltallation coeta.
Section 13 JANITORIAL SERVICE AND TRASH REMOVAL.
City shall be responsible for the reasonable COit of bub removal and,,janit.orial eervice
for the Leued Premiaes. Nothins in thia Parqrapb eball diminiah the Trainer',
requirements set forth in P:iraarnphs 9 and 10.
Section 14, PARKING FACILITIES.
a) The e:risting parking facility adjacent to the Golf CourN Clubbouee (hereinafter
called "parking facility") shall be open for uae by Trainer and itl C\lltomen; ,ucb
right of use of the said parking facilities ,ball be DOD•Hcluaive richt.
b) City ,hall at its own expense maintain the parkiq facility, which eball include
,now removal when necelllll'Y.
Section 15, SIGNS.
Any signase for the leased premise 11holl be the eole rNpOuibility oC the Trainer . All
aignage must be approved by the Dtreetor of Parke 1111d Recreation or hie dNicnN-
$ection 16 ADDITIONAL FACILITIES AND EQUIPMENT .
Trainer 1hall have the ri1ht to install additional facilitiff and eqllipmeat with the
consent of the Director of Parka :ind Recreation or hia deeipee. Permanently attac:Md
fixtW'1!1 or equipment 11hall become property of the City upon tenaiDalion of the leue.
Permanently attached fixture, :ire conaulencl to be lllJ iwa that ca-claaap to the
build1n1 upon removal.
3
Section 17 SECURITY.
Trainer ia responsible for the obtaining of theft insurance coverint equipment. supplies
and personal property of Trainer. Such policies shall contain no right of subrogation
against the City. Trainer shall provide a copy of the policy to the Director of Parka and
Recreation. Additional coats for security, as required by the Director of Parka and
Recreation or his designee, shall be the responsibility of the Trainer.
Sectipn 18 . PERSONNEL.
a) Trainer shall at its own expense employ such qualified personnel as may be
necessary for the concesaion operation and shall require all personnel to be clean,
polite, and courteous in their tranaactiona with the public.
b) Trainer shall give personal auperviaion and direction to the operation of the
Training Center and, when absent. keep competent personnel in charge.
c) City shall not be responsible for the wages or ulariea of any employee or
repreeentative of Trainer, nor for any debts, liabilities or other obligationa of
Trainer.
d) Neither the Trainer nor the employees who perform services pursuant to the
Agreement shall be considered employees, aervanta or agents of the City of
Englewood as a result of the performance of services under the Acreement.
e) Violence and acts prohibited by law committed by Trainer or employees of
Trainer shall cause immediate termination of the Lease.
Section 19. UCENSES AND PERMITS.
Trainer, at its own expense, shall secure any and all licenaes and permits for eervicea.
Section 20. INSURANCE/INDEMNIFICATION.
a) Trainer agrees to t'urniah to City a performance bond or letter of credit in the
amount of Ten Thousand Dollan ($10,000) guaranteeing faithful performance by
Trainer of all payment of rent, pre-paid paSNa, leuona, etc. along with all terms,
covenants, and conditions herein contained and compliance with applicable City
ordinances. Said bond shall be furnished as of the within 30 days of ai,-d
agreement.
b) Trainer shall at Trainer's own expense keep in full force and effect during the
term of this LelllMl statutory Worker's Compensation coverage. A copy of the
certificates of insur:mce shall be aent to the City in care of the Department of
Risk.
c) INDEMNIFICATION. Trainer agrees to indemnify and hold harm.leu the City of
Englewood, its officers, employees, insurers, and aelf-inaurance pool, from and
against all liability, claims, and demands, on account ofilljury, loa or clamqe, of
any kind whai-ver, which arise out of or are in any lll&Dller connected with
Trainer, if such injury. lou, or damage ia caused in whole or in part by the act,
omission, or other fault ofTrlliner, or any officer or employee of Trainer. Trainer
agrees to investigate, handle. respond to, and to provide defame for an, I\ICh
liability, claims, or demands at the sole expenae of Trainer, and •IJ'NI to bear all
other coeta and expenae• related thereto, including court c:oatl and attorney '"8,
4
whether or not any such liability, claims, or demands alleged are groundless, false,
or fraudulent.
d) INSURANCE .
i. Trainer is to procure and maintain, at its own cost, a policy or policies of
insurance sufficient to insure against all obligations assumed by Trainer
pursuant to this Lease.
ii Trainer shall procure and continuously maintain the minimum insurance
coverage's listed below, with the forms and insurers acceptable to the City
of Englewood . In the case of any claims-made policy, the necesaary
retroactive dates and extended reporting perioda shall be procured to
maintain such continuous coverage .
(A) General liability and errors and omissions insurance with minimum
limits of one million dollars ($1,000,000) per each person and one
million dollars ($1,000,000) per each occurrence, plus an additional
amount sufficient to pay related attorneys' fees and defense coats.
iii Fire and Extended Coverage Insurance shall be provided by the City on the
ClubHouse building, and extended buildings included in Leased Premises,
only. Trainer shall be solely responsible for securing and payina for
insurance coverage on those improvements and contents belonginc to
Trainer located in or on the Leased Premises. Trainer hereby expreaaly
waives any cause of action or right of recovery, which Trainer may
hereafter have against City for any loss or damage to Leased Premises or to
any contents or improvements thereto belonginc to either party, caused by
fire or explosion.
iv. The policies required above shall be endorsed to include the City of
Englewood and the City of Englewood's officers and employees u
additional insured. Every policy required above ahall be primary
insurance, and any insurance carried by the City of Eqlewood, ita officers,
or ite employee&, or carried by or provided throuch any 1elf-inaurance pool
of the City of Englewood, shall be exce88 and not contributory inaurance to
that provided by Trainer.
v. The certificate of insurance provided to the City of Enclewood shall be
completed by the Trainer's insurance agent as evidence that policies
providing the required coverage 's, conditions , and minimum limits are in
full force and effect, and shall be reviewed and approved by the City of
Englewood prior to commencement of the Agreement . No other form of
certificate shall be used. The certificate shall identify thia Agreement and
shall provide that the coverage's afforded under the policies shall not be
canceled, terminated or materially changed until at least 30 days prior
written notice has been given to the City ofEnclewood. The completed
certificate of insurance shall be aent to:
Department of Risk
City of Encle wood
1000 Enclewood Parkway
Enclewood, Colorado 80110
A certified cop y of any policy ahall be provided to the City of Eqlewoocl at its
requ,iil t . A copy of the certificate, of inaurance ahall be 1ent to the City in can of
Department of Ria k, 1000 Enclewoocl Parkw ay, Enslewoocl, Colorado 80110.
s
• •
vi. The parties hereto understand and agre" hat the parties are relyinc on,
and do not waive or intend to waive by any provision of thia A(reement, the
monetary limitations (presently $1,000,000 per person and $1,000,000 per
occurrence) or any other rights, immunities, and protections provided by
the Colorado Governmental Immunity Act, C.R.$. 24-10-101 et seq., as from
time to time amended, or otherwise available to the parties, their officers,
or their employees.
A certificate evidencing said insurance policy shall be kept on file with the
Department of Risk of the City and shall have a provision that the same shall not
be altered, amended, or canceled without lirat livinl written notification thereof
to the City thirty days prior thereto. Trainer further agreea to indemnify the City
for any claims brought against the City because or on account of Trainer's
operation. A copy of the certificates of insurance shall be 1ent to the City in care
of the Department of Risk.
Section 21. FIRE OR NATURAL DISASTERS.
In the event fire or natural disaster renders the Club House and its Training Center
facilities inoperable, the Trainer shall be released from the terms of compensation to be
paid the City until such time as the City declares the Club Houae and its conc:el8ion
facilities open and operable. U in the event such conce88ion facilities are not open and
operable within a period of thirty (30) days from the time of such disaster, Trainer has
the right to terminate its contract and Lease with the City under Section 24,
Termination of Lease, contained herein.
Section 22. TENANT RECORDS.
Trainer shall keep and maint:iin complete and accurate record& and accounts of its
business on a calendar year basis. A monthly report shall be generated providinf a
breakdown of"gross sales". Such records shall be maintained in accordance with
generally accepted accounting principle,; and shall be audited annually by an
independent accountant certified in the State of Colorado. The record& shall clearly
ahow Trainer's groas sales. Such recorda and accounts, includi."lg all aalea tax reports
that Trniner furnishes to any lt)vemment or lt)Yernmental agency shall be made
available for inspection at any reasonable time upon requeat of the City, the City'a
auditor, or other authorized repreaentative, and a copy of such annual audit, including
all written comments and recommendations of such independent accountant, shall be
furnished to the City Clerk within 90 days of the cloae of the fiacal year being so
audited.
Sectjon 23 . TERMINATION OF LEASE .
a) This Lease may, at any time. be terminated by either party upon thirty (30) de.ya'
written notice to the other without c:iuse .
b) The parties may terminate the Leaae by living thirty (30) daya' written notice of a
violation of section 5. 6 . 7, 8, 9, 10, 11, 12, 13, 14, and 15
c) Violation of parogrnphs 16. 17 , 19, and 20 ahall be grounda for immediate
termination of the Lea11e .
Section Z:l . DELIVERY AND REMOVAL UPON TERMINATION .
Trainer will delh·er the prel!;lise1 at the termination of thia LeaN in u Sood condition
ond state of repair a11 when rcceh-~d. ucept for ordinary wear and tear or Iola or
6
damage caused by an act of God. Upon termination, Trainer shall have the right to
remove any supplies or personal property beloncing to or inatalled by the operator,
subject, however, to any valid lien or claim, which City may have for unpaid fees .
Provided also that if said removal causes any damage to the premiles, said Trainer will
repair the same in a proper and satisfactory manner at its own expense.
Section 25. This Agreement may not be asaigned and a subleue shall not be allowed without
the written consent of both parties.
Section 26 . NOTICES .
All notices, demands and communications hereunder shall be personally served or
liven by certified or registered mail, and:
a) If intended for City shall be addreSHd to City at:
City of Englewood
Attention: Director of Parks and Recreation
1000 Englewood parkway
Englewood, Colorado 80110
with a copy to:
City of Englewood
Attention: City Attorney
1000 Englewood Parkway
Englewood, Colorado 80110
b) If intended for Trainer shall be addreSHd to Trainer at:
Tim Grove
669 S. Dudley St
Lakewood, CO . 80226
c) Any notice given by mail shall be deemed delivered when depoaited in a United
States general or branch po8t office, addreaNd aa above, with poatap prepaid, or
when served personally at the applicable addreaa .
Section 27. ENTIRE AGREEMENT.
This Lease, together with the exhibit A attached hereto:
a) Contains the entire Lease between the partiea; and
b) Shall be governed by the laws of the State of Colorado.
Section 28 . SEVERABlLITY.
If any clause of provision of thia Le:188 i, illepl. invalid or unenforceable under preaent
or future laws effective durin1 the term of thia I.Aue. then and in that event. it ii the
intention of the parties hereto that the remainder of this Le-shall not be afhc:ted
thereby . It ia alao the intenuon of the partie, to this Le8N that in lieu of each claUN or
provision of this ~aae that i, ill9111l. in,·olid or unenforceable . thel'9 be added u a part
of this Leaae a clau11e or provision u eilar in term, to I\ICh ilJqal. invalid or
unenforceable clause or provision u may be poeaible and be lepl. valid and
enforceable .
7
Section 29, CAPTIONS.
The caption of each Section ii added u a matter of convenience only and ahall not be
conaidered in the conatruction of any provilion or provision.I of thia Leue.
Section 30 . BINDING EFFECT.
All terma, conditiona and covenanta to be obNrved and performed by the partiel
hereto aball be applicable to and bindinJ upon their reapective bein, adminiatraton,
euc:uton, I\ICCeNOn and auilm,
IN WITNESS WHEREOF, the partiu bareto have hereunto aet their banda and aeals
u of the day and year &nt above written.
Section 31. ADJUSTMENTS TO AGREEMENT
Any cbanpa or adjuatmenta to thia qreement must be approved by the Direc:tor of
Parka & Recreation.
CITY OF ENGLEWOOD, COLORADO
"City"
By: ----------------Jerrell Black, Director of P:11'ka & Recreation
TNT TRAINING FOR GOLF
"Traine!'.'.----:-. --.
By: -.J.;;.'------------------Tim Grove. Owner/Opemtor TNT
STATE OF
COUNTY OF
)u.
The foregoing instrument wrui acknowledpd before me thia _ day of
_____ __. 200~ by u of
My Commiaaion expires: ----
•
City ·Of Englewood ..
00.lLJF .. ,_(C_(O)~]E
'
Exhibit A
. "" . -< \ . '•
t
Exhibit A
•
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I
COUNCIL COMMUNICATION
Date Agenda Item Subject
Englewood Housing Authority IGA
October 21, 2002 11 a i
INmATEDBY STAFF SOURCE
Community Development and Parks and Lauri Dannemiller, Senior Manager Community
Recreation Departments Development and Jerrell Black, Parks and
Recreation Director
COUNCIL GOAL AND PRMous COUNCIL ACTION;
Council established goals for enhancing housing options in the community. There has been no
Council action taken on this item to date.
RECOMMENDED ACTION
The Community Development and Parks and Recreation Department staffs recommend that
Council consider entering into an agreement with the Englewood Housing Authority (EHA) for
property management services at 2931 South Franklin Street, 2357 West Wesley Avenue and 2399
West Wesley Avenue.
BACKGROUND
The Parks and Recreation Department acquired the 2931 South Franklin property in September of
1991 through a donation from a private citizen. Rent received on this property is presently
$1,000/month. The Englewood Housing Authority currently provides management services for the
Franklin property but no formal agreement is in place for these services. This agreement wiH
formalize EHA's agreement on the Franklin property, and add the management of the West Wesley
properties.
Through the Housing Rehabilitation Fund (HRF), the City acquired three residential properties on
2357, 23571h and 2399 West Wesley Avenue in November of 2000 for eventual residential
redevelopment. The home at 2399 West Wesley is currently occupied, 2357 is vacant and 2357 1h
West Wesley is vacant and inhabitable due to major disrepair and code violations. The HRF
receives revenue in the amount of $1000/month for rent for the 2399 West Wesley property.
ANALVSIS
Since acquiring the Wesley properties, supervision of the property has been managed by
Community Development staff. While this management has been adequate, CD staff is not
professionally trained, nor do they have the necessary resources to property manage these homes.
EHA has professional staff and management in place to assume this responsibility and is currently
managing the Franklin property to the City's standards . Since EHA is better equipped to hancle
property management services, it is the desire of the Community Development department to
transfer management of these properties to EHA per the attached contrKt.
• t
..
• •
FINANCIAL IMPACT
This agreement calls for EHA to rec;eive $30/per month per property for management services. Any
additional repairs or improvements to the homes would be the financial responsibility of the City, as
is currently the case. It is anticipated that two of the three Wesley properties, and the Franklin Street
property will continue to generate revenue. The smaller 2357 1h West Wesley house will be left
vacant, pending a redevelopment decision on the Wesley properties as a whole. The 2003
Community Development and Parks and Recreation budgets indude funding for these management
and maintenance fees.
YSJ PE ATTACHMENTS
Proposed Bill for Ordinance
ORDINANCE NO._
SERIES OF 2002
BY AUTHORITY
AN ORDINANCE AUTHO~ AN JNTJiaGOVE&NMENTAL AGREEMENT
!lfflTL!!) "MAWA<mt!NT AOltlllMIIN'I-··-l .. ffl«T ENGLEWOOD AND THE iNGLiWOQD HOU= AUTHORlTY AINING ro THI! MANAO!MENT OP PllOPal 't ow ....
WHEREAS, the City cUJTCDtly owna properties which or currently or are
suitable for rcntina; and
WHEREAS, the Enalcwood Housina Authority bas a professional staff and CID
provide property management services for the City; and
WHEREAS, the City and Englewood Housina Authority wish to enter into an
intergovernmental aarccmcnt by which the Englewood Housina authority will provide
professional property manaaemcnt JCrVice1 for the lilted properties.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section J. The City Council of tbe City of Eaalcwoocl. Colando baeby
authorizes the City of Enpewood, Colondo, to enter into tbe lnteraowmmmtal
Agrccmcnt entitled "Manqcmcna Apeemcnt" with tbe Enpwood Houaina
Authority, a copy ofwbicb is marbd u .. Exhibit A" and anacbed bento.
Sectiop 2. The Mayor and tbe City Clerk are hereby IUlborized to sip and attat
said lntcraovcmmcntal Apecmcnt oa behalf of the City of Ens)ewood.
Introduced, read in full, and puscd oa first rcadina on the 21" day of October,
2002 .
Published II a Bill for an Ordinance on the 2Sth day of October, 2002 .
ATTEST :
Beverly J. Bradshaw, Mayor
Loucrishia A. Ellis, City Clerk
·1-
I, Loucrishia A. Ellis, City Clerk of the City of Englewood. Colorado, hereby
certify that the above and foregoing is a true copy of a Bill for an Ordinance,
introduced, read in full, and pused on tint reading on the 21" day of October, 2002.
Loucrishia A. Ellis
-2-
MANAGEMENT AGREEMENT
THIS AGREEMENT is made and entered into this ___ day of ____ ~-2002
by and between the City of Enaiewood, Colorado, hereinafter called the "City" and the
Englewood Housing Authority, hereinafter called the "Authority".
WHEREAS, the Authority bas a commitment to provide housing to low and moderate
income families within the City of Englewood; and
WHEREAS, as part of its normal functions and operations, the Authority bas the
capability of providing property management services for a variety of rental housing programs;
and
WHEREAS, the City would like the Authority to manage certain properties owned and
currently rented by the City, namely, 2931 South Franklin Street, 23S7 West Wesley Avenue, and
2399 West Wesley Avenue, Englewood, CO 80110.
NOW, THEREFORE, in consideration of the mutual terms, conditions, covenants and
provisions hereinafter set forth, the City and the Authority agree as follows:
I . The Authority sball assume the responsibility for manqing the properties held
by the City. These responsibilities sball include:
2 .
a. Tenant screening ( credit and criminal) and selection;
b. Establishing security deposit, pet deposil and rmtal amounts, as ncc:cssary
in cooperation with the City;
c. Signing leases, collecting rents and forwudina rental paymenll tc die City;
d. Enforcing lease provisions and taking neccsary actiom for leue violalions,
provided tbal any necessary legal actions in excess of SSOO will require
consullation wilh and approval by designated City repraenlatives in order to
proceed with said legal actions;
e. Providing maintenance and repair on property as necaaary, provided thal
any work items in excess of SSOO per month will require comultalioa with
and approval by designated City repracnlatives in order to proceed with said
maintenance and/or repair;
f. Annual maintenance and boulCkeeping illlpectionl or properties.
Management reports will be IUhmined on a reauJar bail fiom die Audlority to
the City .
3. In return for management services provided to the Cily by 1111 Audlority, die
Authority shall receive as its compenMrion a moadlly fee to be deeermialcl by
mutual agreement of the City Manager and the Executive Director of the
Englewood Housin& Authority (c:urrently $30 per unit per month), plus the ICIUll
time and materials costs usocialed with the manqement of Nici propaticl, •
detailed in Section I.a., l.d., and I.e. of this Apecmcnt, to be billed on a
monthly basis.
4. This Agreement shall be a CODlnlct under the laws of the Slate of Colondo and
shall be binding upon and shall inure to the benefit of the City and tbe Audlority.
S. No waiver of any of the provisions of the Aarecmcnt shall be deemed or
constitute a waiver of any Olbcr pnwilioa herein, nor shall lUCb waiver coastitute
a continuina waiver of clefault ben:undcr or deemed a waiver of any aulllequmt
default hereunder.
6. Thia Apecment may be tcrminaled by either party wilb a JO.clay written, DOtic:e,
in which cue the Audiority will provide to the City a final billma far time and
materials or odier related expemes within 30 clays of the termination date of dlil
Apeement.
IN WITNESS WHEREOF, the City and tbe Authority have executed this Apeemcnt a
of the clay, month and year tint above written.
CllY OF ENOLEWOOD
AlTEST:
Beverly J. Bndlbaw, Mayor
Loucrishia A . Ellis, City Clerk
ENGLEWOOD HOUSINO AtmlOIUTY
AlTEST:
COUNCIL COMMUNICATION
Date Agerldallam lulllect
October 21, 2002 11 a H M For NI Onlll•a Adopllng
the 2003 Rudmt
lnltlatNBy ltafflource
Department Of Flfwlce and AdmlnillratNe Frank Gr)<gl8wlcz. DnclDr
Services
COUNCIL GOAL AND PREVIOUS COUNCL ACTION
City CouncU and staff held a 2002 Budget and GOiia Nltlng mNtlng an June 1, 2002. A 111••*181Y
review of the budget was done on Sepliember 9, 2002. A pubic ha1ng Ngaldng 1w ~ 2003
Budget WU held an September 18, 2002 and canllnued ID Ocloblr 7, 2002. The opiililll'li budga
and Multiple Year Capital Plan for al City depai1menta and fundl w ... -..data budget,..... held
on September 28, 2002, and~ of changes and olher ~1111 waa done at a aludy ...ion on
October7, 2002.
RECOMMENDED ACTION
Slaff recommenda Council approve the prapGNd bll for onll• ICI adaplllig the 2003 budglt.
BACKGROUND, ANAL.VIII, AND ALTERNATIVII IDINTIIIED
The Charter of the City of EngleJJOOd r...-the City Council adopt bill for ordlmnoaa adaplllig the
next year's Budget and Appropriallan Oldll • a no laliar 1lwt 1l*ty days prior ID e. tlrlt day of the
next flacal year.
FINANCIAL IMPACT
The General Food la budgeting tollll nwenuee of $35,742,033 and total..,..._ of fundl at
$36,ns. 153 leavlng an~ fund blllance of $3,821,884 or 10.84 percent of Iola!
revenues .
UST OF ATIACHMENTS
Proposed bil for ordinance
BY AUTHORITY
t ORDINANCE NO.
SERIES OF 2002
1111.LNO. St
INTRODUCED BY COUNCIL
MEMBER ..
AN ORDINANCE ADOPTING THE BUDGET OF THE CITY OF ENGLEWOOD,
COLORADO, FOR THE FISCAL YEAR 2003.
WHEREAS, pursuant to the provisions of Part I, Article X, of the Charter of the
City of Englewood, Colotado, a budget for the fiscal year 2003 was duly submitted by
the City Manager to the City Council on Septanber 13, 2002; and
AS, a public hearing on the said budget will be beld by the City Council
within three weeks after its submission at the meetiJ1a of the City Council OD October
7, 2002. Regular notice of the time and place of said belrina will be published within
seven days after submiuioo of the budget in the manner provided in the Charter for the
· · of an ordinance; and
WHEREAS, the City Council of the City of Englew
numerous occasions; and
IIUdied the budget OD
WHEREAS, it is the intent of the City Council to adopt the 2003 buqet u now
submitted.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. That the bucfaet of the City or Bqlcwood, Colondo, for the ftac:a1 year
2003, u submitted by the City Mana,er and duly COlllidenNI by the City Council after
public bearin&, be and hereby is adopted u the budget for the City of P.nainood for the
tiacal year 2003.
Section 2. GENERAL FUND
Total Fund Balance, Januay I, 2003
Revenues
Sala/Use Tu
Property and Specific Ownenhip Tu
Franc:hise/()ccipreaeTu
Liceuc/Pami11
lnlaJo~Re-
Oiarps for Services
Cultural &. Reaation
Fines &. Forfeitures
MiaceU.-,U.
Total Revenues
Ocher Financin1 Sourc:ea
Tocal Soun:ea of Funda
-1-
20Q3BUDGET
S 5,949,165
23,796,706
2,110,000
2,427,190
690J)75
1,411,46,t
l,!I09,133
1.319.915
1,(165,7,0
J0,&,100
S 35,742.033
1$1,ffl
S 35,193,672
2Q03 BUOOEI'
Bxpendi!Jua
Leplation 422,422
City Auomey'1 Office 748,529
Munic:ipal Court 843,178
Oty Maaqe,'1 Office 675,7(11
Human Raourc:,ca 658,752
Piuace and Adminillralive Services 1,642,549
lnfonnalion Technolo,y 1,423,199
Public Works 4,922,374
Safety Services 15,385,463
Collllllllllity Developimnt IJII0,528
L&lniy Services 1,286,221
Parb and Recralion Services 4,671 ,443
Coatinpaciea 309,800
Debt Service 1,175918
Total Uses of Punda S 36,776,153
Toeal fund Bllaace, December 31, 2003 s 3,621,684
Sailm.l. DEBT SERVICE PUNDS
r,aw,.i CbliP!iem Rnnd 8111d
fund Balance, January I, 2003 s <29,214>
Revenues s 782,000
Expendilurel s 739,143
fund Bllanc:e, December 31, 2003 s 13,643
Ptxin1 Pifllif'I f3$
fund Balance, January I, 2003 s <111,171>
Revenues s ]1,340
B'lp"Ddihaa s JOMO
fund Balance, December 31, 2003 s <110,431>
PviAI Pillric;t f37
fund Balance, January l, 2003 s 291
Revenues s 3,253
Bxpenditwa s 3,523 ~
fund Balance , December 31, 2003 s 21
ruins DjlfflCI f38
Fund Balance, J~ 1, 2003 s 6.721
Revenues s 15,.S19
Bxpenditwa s IIJCIO
fund Balance, December 31, 2003 s I07
Sg;tjop 4 SPECIAL REVENUE PUNDS
OmKOWioo ID!M fWMI
Fund Balance, January 1, 2003
Revenues
Expendilwea
Fund Balance, December 31, 2003
Plrnrnm;ial BcYPIYiog IAID Fund
Fund Balance, January l, 2003
Revenues
Fund Balance, December 31, 2003
Cornrnaaoitv PcYC!PPDCDt Pynd
Fund Balance, January l, 2003
Expendilurea
Pllnd Balance, December 31, 2003
DgppnFypd
Flmd Balance, Jauary 1, 2003
~
&pmctiona
Flmd Balmce, December 31, 2003
$cctigg ' CAPITAL PROJP.cl' PUNDS
Publjc lmgpygmcpg Fypd
Fund Balance, Jauary I, 2003
Expendilllla and Transfers
Fund Balance , December 31, 2003
Capjgal Pmp Fund
Fund Balance, January I, 2003
Revenues and Tramfen In
Expcndilwa
Fund Balance. December 31 , 2003
.3.
200JBUQOET
S 97,420
S 315,640
S 345,000
S 68,()60
S 178,776
S 8,000
S 25,700
S 161,(176
s -0-
s 150,000
S 150,000
s
S 217,275
S 144.SOO
S 141,400
S 213,374
s <30,()22>
S 2.944,()19
S 2.170.600
S 743,467
s '°6,IOS
s !I0,000
s
s '96.IOS
Brm,tjgp Bmd Fund
Fund Balaoce, January 1, 2003
Revenues
Expendillllea
Fund Balaoce, December 31. 2003
Scgjpp 6, INTERNAL SERVICE FUNDS
Scm!ml!t Fund
Fund Balance, January 1, 2003
R-.
Pundl Balance, December 31, 2003
Capital fdl»ill'JCPJ BCDlercrncrr Fund
Punda Available, January l, 2003
Expenctibm
Fund Blllncle, December 31, 2003
BiMM-Pppd
Fund Balance, J~ 1, 2003
R-.
Ei!pendiNra
fund BalaK:e, December 31, 2003
f.melom Bmrfin Pygd
Pllnda Balance, J~ l, 2003 ._
fund Blllncle, December 31, 2003
-4-
20Q3BUQGET
S 67.000
S 75.000
S 142,000
s
S 1,571,428
S 1,504,556
S 1,615,029
s 1,460,955
s 770,660
$ 881,749
s 690,126
s 962,283
s 200,()32
S 1,000,000
S 1,102,241
s 97,791
s 166,441
S 4,375,805
S 4,521,465
s l0,710
•
Sec;tjop 7 ENTERPRISE FUNDS
Wale[fupd
Fund Balance, January 1, 2003
Revenues
Fund Balance, December 31, 2003
Sggfupd
Pund Balance, January 1, 2003
Revenues
Fund Balance, December 31, 2003
Stgnn Poioen Pypd
Fund Balance, January 1. 2003
Revenues
Fund Balance, December 31, 2003
Golf Cgugc fupd
Pund Bllaace, January 1, 2003
Revenues
&penctinna
Fund Balance, December 31, 2003
C9PGRfC UJility fm¥I
Pund Balance, Janimy 1, 2003
Revenues
Expenclitum
Fund Balance, December 31, 2003
tfm!liDI Bcbttrililllkm Pppd
Fund Balance, January 1, 2003
Revenues
Expendillua
Fund Balance, December 31, 2003
-5-
200JBJJQGBT
S 3,696,()51
S 5,595,179
S 7,381,944
S 1,909,286
$19,884,495
S 7,474,600
S 12,634,828
$14,724,267
s 752,406
s 349,000
s 404,111
s 6'1'1,295
S l,12S,675
s 2,()52,000
S 2,516,073
s 661A02
S 591,395
S 541,250
S 716,065
S 423,511
S 1,61.5,539
S 1,1)62,000
S 1,G62JIOO
S 1,61.5,539
Sg:tigp I FIDUCIARY FUNDS 2QCJ3 RJJPQRT
¥111cx Ccarc;r Iow Pug,t
Pllnd Bal111ee, Juuary l, 2003 s 384,231
Revenues s 15,000
Expendinna s 300,000
Pllnd BIIIIICC, December 31, 2003 s 99,231
Parka pd 8mMim Tngt f»pd
Pllnd Ba1111Ce, January l, 2003 s 166,345
Rewnuea s 14,000
E:qrnctinm s 10,000
Pllnd Balace, December 31, 2003 s 170,345
Spctj1l 6W'!a111P.111 ~ ... & ~ 8111d
Pllnd Bal111ee, Juuary l, 2003 s 115,603
Revenues s 19,373
&pendinna Ind 1'nlllfen s 50,925
Pund BalaDc:e, December 31, 2003 s 154,()51
Sg:tigp 10. Tbat tbe llill buda,et llllall be a public record in tbe office of tbe City Clerk ad
shall be open IO public impec:doa. Suffic:ieal copiel llllleof 111111 be made aVlillllle far tbe -of .
the City Council and tbe public, tbe number of cnpiel 10 be cMlimiwl by tbe City ........
lntroduc:ed, read in full, and paued on lint iaclina on tbe 21• day of Ocluber, 2002.
Published u a Bill for ID Onlinanc:e on tbe 251h day of October, 2002.
Beverly J. Bradabaw, Mayor
ATTEST:
Louchrishia A. Ellis, Ciry Clerk
-6-
I, Loucriahia A. Elli&, City Clerk of the City of Englewood, Colorado, hereby certify that
the above and f~aoinl ia a true copy of a Bill for an Ordinance, Introduced, read in full, and
passed OD first reading Oil the 21• day of October, 2002.
Loucriabia A . Elli&
-7-
COUNCIL COMMUNICATION
Date Agendaltem 8ubject
October 21, 2002 11 a IH BIiis For An Ordinance
Appropriating Funds For Fiscal
Yur2003
Initiated By Stal'flowce
Department Of Finance and Administrative Frank Gryglewlcz, Director
Services
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council and staff held a 2002 Budget and Goals setting meeting on Jooe 1, 2002. A preliminary
review of the budget was done on September 9, 2002. A public hearing regarding the Propoeed 2003
Budget was held on September 16, 2002 and continued to October 7, 2002. The operating budgets
and Multiple Year Capital Plan for all City departments and funds wu NMeMd at a budget retreat held
on September 28, 2002, and follow-up of changes and other propo11II wu done at a study ....ion on
October 7, 2002.
RECOMMENDED ACTION
Staff recommends Council approve the propoeed blH for an ordinance appropriating fundl for fllcal
year 2003.
BACKGROUND, ANALYSIS, AND ALTERNATNE8 IDENTIFE)
The Charter of the City of Englewood requlrea the City CculCil adopt bill for ordlrWICN adopllng the
next year's Budget and Appropriation Ordinance no later thM thirty days prior ID the first day of the
next fiscal year.
FINANCIAL IMPACT
The General Fund is budgeting total revenues of $35,742,033 and toCal expendllurN offunda at
$36,776,153 leaving an unreservedlundeslgnated fund balance of $3,821,884 or 10.84 percent cf total
revenues.
The total General Fund appropriation for 200311 $36,n6, 153.
LIST OF ATTACHMENTS
Proposed bill for ordinance
• •
ORDINANCE NO.
SERIES OF 2002
BY AUTHORITY
MEMBER
AN ORDINANCE APPROPRIATING MONIES FOR ALL MUNICIPAL PURPOSES
IN THE CITY OF ENGLEWOOD, COLORADO, IN THE FISCAL YEAR
BEGINNING JANUARY 1, 2003, AND ENDING DECEMBER 31, 2003,
CONSTITUTING WHAT IS TERMED THE ANNUAL APPROPRIATION BILL FOR
THE FISCAL YEAR 2003.
WHEREFORE, City Council and staff held a 2002 budget and goal setting meeting
on June I, 2002; and
WHEREFORE, a public bearing on the Proposed 2003 Budget was held September
16, 2002 and continued to October 7, 2002; and
WHEREAS, the operating budgets and Multiple Year Capital Plan for all City
departments and funds were reviewed at a budget retreat held on September 28, 2002
with follow-up of changes and other proposals was done at a study session on October
7, 2002; and
WHEREAS, the Charter of the City of Englewood requires the City Council to
adopt bills for ordinances adopting the Budget and Appropriation Ordinance no later
than thirty days prior to the tint day of the next fiscal year.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section I. That there be and there hereby is appropriated from the revenue derived
from taxation in the City of Englewood, Colorado, from collection of license fees and
from all other sources of revenue including available fund balance during the year
beginning January 1, 2003, and ending December 31, 2003, the amounts hereinafter set
forth for the object and purpose specified and set opposite thereto, specifically as
follows:
-1-
..
• •
GENERAL FUNQ
Legislation
City Attorney's Office
Municipal Court
City Manager's Office
HUIDID Resources
Finance and Administrative Services
Information Technology
Public Works
Safety Services
Community Development.
Library Services
Parb md Recreation Services
Contingencies
Debt Service -Civic Center
Debt Service -Other
Total Ocneral Fund
GENERAL OBLIGATION BOND FUND
Total General Obliption Bond Fund
PAVING DISTRICT #37 QBBT SBBYJCB FUND
Total Pavina District #37 Debt Service Fund
CONCRETE REPLACEMEK[ DISDJCT 1995
Total Concrete Replacement Dislrict 1995
PAVING DISTRICT #3$ QBBT SP:YJCE FUND
Total Paving District #35 Debt Service Fund
PAVING DISTRICT #38 DEBT SEBYICE FUND
Total Paving District #38 Debt Service Fund
CONSERVATION DUST FUND
Total Conservation Trust Fund
-2-
S 422,422
748,529
843,178
675,707
(~8.752
1,642,549
1,423,199
4,922,374
15,385,463
1,910,528
1,286,221
4,671,443
309,800
1,579,410
296,578
S 36,776,153
S 739,143
s 3,523
S 4,300
S 30,600
S 81,500
S 345,000
COMMERCIAL REVOLVING LOAN FUND
Total Commercial Revolving Loan Fund
COMMUNITY DEVELOPMENT FUND
Total Community Development Fund
DQNORSFUND
Total Donon Fund
PUBLIC IMPROVEMENT FUND
Total Public Improvement Fund
RECREATION BOND FUND
Total Recreation Bond Fund
SERVICENTER, FUND
Total ServiCenter Fund
CAPITAL EOUIPMENT BHJ'LACEMBNI FUND
Total Capital Equipment Replacement Fund
CENTRAL $EIMCM tVNP
Total Central Services FUDd
RISK, NANAQEMENT FUND
Total Risk Management Fund
EMPLOYEE BENEFITS FUND
Total Employee Benefits Fund
WATER FUND
Total Water Fund
SEWERFUND
Total Sewer Fund
-3-
S 25,700
S 150,000
S 148,400
Sl,170,600
S 142,000
S 1,615,029
S 690,126
S 334,125
$1,102,241
$4,521,465
$7,381,944
$12,634,828
STORM DRAINAGE FUND
Total Storm Drainage Fund
GOLF COURSE FUND
Total Golf Course Fund
CONCRETE UTILITY FUND
Total Concrete Utility Fund
HOUSING REHABIIJIATION FUND
Total Housing Rehabilitation Fund
MALLEY CENTER TRUST FUND
Total Malley Center Trust Fund
PARKS AND RECREATION TRUST FUND
Total Parks and Recreation Trust Fund
SPECIAL ASSESSMENT SURPWS & PEflCIENCT FUND
Total Special Assessment Surplus & Deficiency Fund
$ 404,111
$2,516,073
$ 716,065
$1,062,000
$ 300,000
S 10,000
S S0,92S
Section 2. The foregoing appropriations shall be considered to be appropriations to
groups within a program or department within the fund indicated but shall not be
construed to be appropriated to line items within any groups, even though such line
items may be set forth as the adopted budget for the fiscal year 2003.
Sectjon 3. All monies in the hands of the Director of Finance and Administrative
Services, or to come into the Director's hands for the fiacal year 2003, may be applied
on the outstanding claims now due or to become due in the said fiacal year of 2003.
Sectjon 4. All unappropriated monies that may come into the hands of the Director
of Finance and Administrative Services during the year 2003, may be so distributed
among the respective funds herein as the City Council may deem best under such
control as is provided by law.
Section S. During or at the close of the fiscal year of 2002, any surplus money in
any of the respective funds, after all claims for 2002 against the same have been paid,
may be distributed to any other fund or funds at the discretion of the City Council.
introduced, read in full, and passed on tint rcadin& on the 2lstday of October, 2002.
-4-
• •
Published as a Bill for an Ordinance on the 2Stb day of October, 2002 .
ATTEST :
Beverly J. Bradlbaw, Mayor
Loucrishia A . Ellis, City Clerk
I, Loucrisbia A. Ellis, City Clerk of tbe City of En,lewood, Colorado, IMnby
certify that the above and foregoing ii a true copy of tbe Ordinlnce puled on final
reading and published by tide as Ordinance No. __. Series of 2002.
Loucrilbia A. Bllia
-s-
COUNCIL COMMUNICATION
~
Date Agenda Item Subject
October 21, 2002 11 a iv Bill For An Ordinance Establishing
The 2002 Mill Levy Collected in
2003 For The Citv Of Enalewood
Initiated By I Staff Source
Department Of Finance and Administrative Services Frank Grvalewlcz Director
COUNOLGOALANDPRfVIOUSCOUNOLACTION
City Council and staff held a 2002 Budget and Goals setting meeting on June 1, 2002. A preliminary
review of the budget was done on September 9, 2002. A public hearing regarding the Proposed 2003
Budget was held on September 16, 2002 and continued to October 7, 2002. The operating budgets and
Multiple Year Capital Plan for all City departments and funds was reviewed at a budget retreat held on
September 28, 2002, and follow-up of changes and other proposals was done at a study session on
October 7, 2002.
RECOMMENDED ACTION
Staff recommends Council approve this bill for an ordinance establishing the 2002 mill levy to be collected
in 2003.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIRED
The City of Englewood assesses property tax for the general operations of the government and for the
General Obligation Debt Service Fund. TABOR restricts the City from raising the mUI levy without a vote of
the citizens. This year's General Fund mill levy Is unchanged from 2001 (5.880 miUs). The 2002 levy Is
certified to Arapahoe County by December 1 5, 2002 for collection in 2003.
FINANCIAL IMPACT
Based on the assessed valuation for the City of Englewood as certified by the Arapahoe County Assessor,
the current net assessed value of all properties in Englewood for 2002 is $418,778,901 compared to
$418,920,550 for 2001. The 2002 mill for General Fund operations is 5.880 mHls and 1.890 miffs for the
General Obligation Debt Service Fund. The total mill levy is 7.770 for 2002 collected in 2003. The total
amount budgeted for the General Fund is $2,460,000 (net of uncollectibles, abatements, etc.). The amount
budgeted for the General Obligation Debt Service Fund is $780,000 (net of uncollectibles, abatements,
etc.).
A homeowner with a $200,000 dollar home in Englewood would pay the following to the City of
Englewood:
Market Value
Assessment Ratio
Assessed Value
General Operations Mill Levy
Taxes PaJd For General fund Operaliom
Market Value
Assessment Ratio
Assessed Value
General Obligation Bond Fund Miff Levy
Taxes Paid for The General Ol,llption Debt
Semc:efund
Total Taxes Paid To City Of Enalwood
UST Of AnACHMENTS
Proposed bill for an ordinance
$200,000
9.15%
$18,300
S.880
$107.60
$200,000
9.15%
$18,300
1.890
$34.59
$142.19
ORDINANCE NO. _
SERIES OF 2002
BY AUTHORITY
. · MLL NO. 50 f
INTRODUCED BY COUNCIL
MEMBER~~~~~~ ...,..,-.,1.,oa f
AN ORDINANCE FIXING THE TAX LEVY IN MILLS UPON EACH DOLLAR OF
THE ASSESSED VALUATION OF ALL TAXABLE PROPERTY WITHIN THE
CITY OF ENGLEWOOD, COLORADO.
WHEREAS, it is the duty of the City Council of the City of Englewood, Colorado,
under the Englewood Home Ruic Charter and Colorado Revised Statutes, to make the
annual levy for City purposes; and
WHEREAS, the City Council has duly considered the estimated valuation of all the
taxable property within the City and the needs of the City and of each of said levies
and bas determined that the levies as hereinafter set forth, arc proper and wise; and
WHEREAS, the following levies arc permitted under Article X, Sect ion 20 of the
Colorado Constitution without a vote by the citizens;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section J. That there be and hereby is levied for the year of 2002, due and payable
as required by statute in the year 2003, a tax of S.880 mills on the dollar for the
General Fund of the City of Englewood, Colorado, and 1.890 miDI on the dollar for the
General Obligation Bond Debt Service Fund of the City of Englewood, Colorado.
That the levy hcreinabovc set forth shall be levied upon each dollar of the assessed
valuation of all taxable property within the corporate limits of the City of Englewood,
Colorado, and the said levy shall be certified by law.
Introduced, read in full, and passed on first rcadina on the 21 11 day of October, 2002.
Published as a Bill for an Ordinance on the 25'~ day of October, 2002.
ATTEST :
Beverly I. Bradshaw, Mayor
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of EnaJewood, Colorado, bcrcby
certify that the above and forqoin1 is a true copy of a Bill for an Ordinance ,
introduced, read in full, and passed on tint rcadin1 on the 21 .. day of October, 2002.
Loucrishia A . Ellis
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COUNCIL COMMUNICATION
Date Agendaat.111 Subject
October 21, 2002 11 IV M For An Ordinance Adopting
the 2003 Budget For
UtllllanlEnglew Waetewater
TrN1m111t Plant
lnltlmd By ...., ....
Department Of Finance and Administrative Frank Gryglewlcz, Director
Services
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council n staff held a 2002 Budget n Goals 1et11ng mee11ng on June 1. 2002. A pre11m1nary
review of the budget waa done on September 9, 2002. The UtlletonlEnglewood WaalilJJlllar
Treatment Plant Supervisory Committee IUbmltted the budget to the City Council on September 13,
2002. A public hearing regarding the Propoeed 2003 Budget WIii held on Slptalnber 16, 2002 and
continued to October 7, 2002. The operating budgltl and Multlple v .. Capilal Plan for al Clly
departments n funds waa ........-ct at a budget renat held on Sepllmber' 28, 2002, and follow.up d
changes and other propoull waa done at a study INliorl on Ocmber' 7, 2002.
RECOMMENDED ACTION
Staff recommenda Council approve the propoNd bl for an ordinance adopllig the 2003 budget for the
Littleton/Englewood WMllwater Treatment Plant.
BACKGROUND, ANAL YIIS, AND ALTERNATIVES IDENTIFIID
The City Council of the Clly d Englewood acla • adrnlnllt8mg aulhortly for the L.IIIIManlEngle
Wastewater Treatment PIMt. and In that rol adopt bill for ordh'wlcaa for the 2003 Budget and
Appropriation Ordinance no later than thirty days prior to the tlrst day d the nut fllc:al Y9S.
FINANCIAL IMPACT
The Littleton/Englewood Wutewater Treatment Plant General Fund la budgellng a begln."'*'9 fund
balance of $115,674, total NMNlue8 of $1r,730,351 and total expendllurN df\nia at$16,730,351
leaving an ending fund balance of S 115,67 •.
The total appropriation for 2003 ls $16,730,351.
UST OF ATTACHMENTS
Proposed bill for an ordinance
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ORDINANCE NO. _
SERIES OF 2002
BY AUTHORITY
.-u,o ss I
ODUCED BY COUNCIL
~ER~~~~
AN ORDINANCE ADOPTING THE BUDGET FOR THE LrrnETON/
ENGLEWOOD WASTEWATER TREATMENT PLANT FOR THE FISCAL YEAR
2003.
WHEREAS, punuant to the provisions of an qreement between the City of
Littleton, Colorado, and the City of Englewood, Colorado, a budaet for the filca1 year
2003 was duly approved by the Littleton/Englewood Wastewater Treatment Plant /J ,./,
Supervisory Committee on September 13, 2002 and submitted to the City Council; and/ {p VJ
WHEREAS, a public hearing on said budget was held by the City~-·
three weeks after its submission at the meeting of City Council OD Septem 2
and continued at the meeting of City Council OD October 7, 2002, reauJar of the
time and place of said hearing having been published within seven days after the
submission of the budget in the manner provided in the Charter for the publication of
an ordinance; and
WHEREAS, the City Council of the City of Englewood, as the admioiatering
authority for the Littleton/Englewood Wastewater Treatment Plant, bu studied the
budget on numerous occuiODt; and
WHEREAS, it is the intent of the City Council to adopt the 2003 budget for
the Littleton/Englewood Wastewater Treatment Plant as now submitted.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. That the budget of the Littleton/Englewood Wastewater Treatment
Plant for the fiscal year 2003, as submitted by the Uttletoo/Eoglewood Wastewater
Treatment Plant Supervisory Committee and duly cooaidered by the City Council after
public hearing, be and hereby is adopted as the budget for the Littletoo/Eoglewood
Wastewater Treatment Plant for the fiscal year 2003, as follows:
Littleton/Englewood Wastewater Treatment Plant
Fund Balance -January I, 2003
Revenues
Expenditures
Fund Balance -December 31, 2003
S 115,674
16,730,351
16,730,351
115,674
Section 2. That the said budget as accepted sball be a public record iD the Office of
the City Clerk and shall be open to public io&pcction . Sufficient copies thereof sball be
made available for the use of the City Council and the public, the number of copia to
be determined by the City Manager
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Introduced. read in full, and paued OD tint reading on the 21st day of October 2002.
Published as a Bill for an Ordinance on the 25th day of October 2002.
ATTEST:
Beverly J. Bndabaw, Mayor
Loucriabia A. Ellis, City Clerk
I, Loucriabia A. Ellil, City Clsk of the City of Eqlewood, Colorado, hereby
certify t!iat the above ancl foreaoma ii a true copy of a Bill ror an Onlinance.
introduced, read in full, and puaed OD first radiq OD the 211t day ofOcfober, 2002 .
Loucrilbia A. Ellis
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COUNCIL COMMUNICATION
Date Agenda Item Subject
October 21, 2002 11 a vi Bill For An Ordinance
Appropriating FIMlda For The
Uttleton/Englewood Wastewater
Treatment Plant
Initiated By Staff lource
Department Of Finance and Administrative Frank Gryglewlcz, Director
Services
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council and staff held a 2002 Budget and Goals aettlng meeting on June 1, 2002. A p,ellmlnary
review of the budget was done on September 9, 2002. The LlttletonlEngle Wastewater
Treatment Plant Supervisory Committee submitted the budget to the City Council on September 13,
2002. A public hearing regarding the Proposed 2003 Budget was held on September 18, 2002 and
continued to October 7, 2002. The operating budgets and Multiple Year Capital Plan for al City
departments and funds was reviewed at a budget retreat held on Seplember 28, 2002, and folow.up d
changes and other proposals was done at a study Nllion on October 7, 2002.
RECOMMENDED ACTION
Staff recommends Council approve the propoNd bll for an ordinance appn,pnat111g fundl for tllcal
year 2003 for the LitUeton/Englewood Wastewater T'9atment Plant.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTFED
The City Council of the City of Englewood adl • admlnlltering authortly for h UIIIIIDnlEnglew
Wastewater Treatment Plant, and in that roll adopt bills for ordinancel for h 2003 Budget and
Appropriation Ordinance no later than thirty days prior to the first day d the nut tllcal year.
FINANCIAL IMPACT
The Littleton/Englewood Wastewater Treatment Ptant General Fund la budgellng • beginning fund
balance of $115,674, total revenues of $16,730,351 and total expendlturN of fundl at $18,730,351
leaving an ending fund balance of $115,674.
The total appropriation for 2003 is $16,730,351.
UST OF ATTACHMENTS
Proposed bill for an ordinance
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ORDINANCE NO ._
SERIES OF 2002
BY AUTHORITY
INTRODUCED BY COUNCIL
MEMBER ------
AN ORDINANCE APPROPRIATING MONIES FOR THE LITTLETON/
ENGLEWOOD WASTEWATER TREATMENT PLANT PURPOSES fi11I! IN
THE FISCAL YEAR BEGINNING JANUARY l, 2003, AND ENDING DECEMBER
31, 2003, CONSTITUTING WHAT IS TERMED THE ANNUAL APPROPRIATION
BILL FOR THE FISCAL YEAR 2003.
WHEREAS, the Cities of Englewood and Littleton entered into a coutract to
build, maintain, and operate a joint Waste Water Treatment Plant facility; and
WHEREAS, the operations, including budget matters , of this joint facility arc
overseen by the Supervisory Committee; and
WHEREAS, the City of Englewood operates the Littleton/Englewood Waste
Water Treatment Plant under the control of the Supervisory Committee; and
WHEREAS, the Littleton/Englewood Waste Water Tn:atment Plant bu ·its
own fund for operations and maintenance; and
WHEREAS , the Supervisory Committee approved the followina u the 2003
bud&et at the Aupist 15, 2002 mectina.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCO.. OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. That pursuant to the Littleton/Englewood Waste Water Treatment
Plant agreement, there be and hereby is appropriated &om the revenue derived &om
operation of the Littleton/Englewood Wastewater Treatment in tbe City of
Englewood , Colorado, and &om al' other sources of revenue in tbe Littleton/En&lewood
Wastewater Treatment Plant fund including available fund balance durina the year
beginning January 1, 2003 , and ending December 31, 2003, the amounts hereinafter set
forth for the object and purpose specified as follows :
Total Littleton/Englewood Wastewater Treatment Plant Fund S 16,730,351
Introduced, read in full , and passed on ftrst readin& on tbe 21st day ofOclober 2002.
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Published u a Bill for an Ordinance on the 25th day of October 2002 .
ATI'EST:
Beverly I . Bradshaw, Mayor
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby
certify dw the above and foregoing is a true copy of a Bill for an Ordinance,
inttoduced, read in full, and puaed on tint readina on the 21" day of October, 2002.
Loucrishia A. Ellis
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COUNCIL COMMUNICATION
Date A...-ltan Subject
October 21, 2002 11 avll BID For An Ordinance Malcing
Changes To 4-4+7C of lhe Code,
Reducing The Vendor Fee from
1.6 Percent To .5 Pscent.
Initiated ly I Slaff Source
Department Of Finance and Administrative Services frankr. Director
COUNQL COAL AND PllMOUS COUNCIL ACTION
This proposal was first discussed with Council at the preliminary review of lhe 2002 Budpt on September
9, 2002. City staff met with memben of Alliance for Commerce In Enafewood (ACE) on October 10, 2002.
Members of ACE voted to approve the proposal with a review In the future.
RECOMMENDED ACTION
Staff recommends Council approve lhe propoNd bll for onlnanca amenclng 4-4+7C of the Code.
BACKGROUND, ANALYSIS, AND Al111NA1MS IDENTIRED
The Code allows a vendor filing a timely sales tax return to the City of &1111\1".ood to,.... one and•
tenths of a percent (1.6%) of lhe taxes required to be colecnd. Oty ltaff recommendl redudns lhll • to
one-half of a percent (.5%). This action wil preserve 0ty funds that can be UNd to proYlde NMCeS to the
community.
FINANCIAL IMPACT
The estimated savings for 2003 Is approximately $260,000.
UST OF ATTACHMENTS
Proposed bill for an ordinance
BY AUTHORITY
ORDINANCE NO.
SERIES OF 2002
ABQ.,l,JQa
AN ORDINANCE AMENDING TITLE 4, SECTION 4, CHAPTER 4, SUBSECTION
7, PARAGRAPH C, OF THE ENGLEWOOD MUNICIPAL CODE 2000 TO REDUCE
FEES RETAINED BY VENDORS ON SALES TAX RETURNS.
WHEREAS, City staff recommended reducing the fee retained by the vendor on
sales tax returns from one and six-tenths percent (1.6%) of the amount to be collected
by the City to one-half percent (0.5%); and
WHEREAS, the proposal regarding vendor fees was discussed with City Council at
the preliminary review of the 2002 Budget on September 9, 2002; and
WHEREAS, City Staff met with members of Alliance for Commerce in Englewood
(ACE) on October 10, 2002, and members of ACE voted to recommend City's
proposal with a review in the future.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF ENGLEWOOD,
THAT:
Section l . The City Council of the City of Englewood, Colondo, hereby
authorizes amending Title 4, Chapter 4, Section 4, Subsection 7, Puapaph C, to read
as follows:
4-4-4-7: Sala Tu Rehll'lla.
C. The return shall be accompanied by an amount equal to the sales tax
required to be collected by the retailer but which, in no cue, shall be less than the
amount actually collected, nor less than three and one-half percent (3.5%) of the
figure derived by subtracting from the aross taxable sales, as reflected on the
return, the total sales described in subsection 82, 3, 4 and S above, as reflected on
the return; provided, however, the retailer may deduct from the total tax due an
amount equal to 8M 11111 IHI: te1111ha p1F1811t (1.6.4) 99S-balf RFJCenl (0.5%) of the
sales tax required to be collected, which may be retained by the retailer as a fee for
collecting said tax. If the return or the tax remittance is filed later than the
twentieth day of each month or as prescribed by the director, the e1111 11111 1i1t
llllilh9 p1,ee1111 (1.6.4) one-balfpere&;nt (0.5%) vendor's fee allowance shall be
forfeited and added to the amount of the deficiency.
Section 2. Safety Clauses, The City Council hereby finds, determinea, and
declares that this Ordinance is promulgated under the general police powe1 of the City
of Englewl .i d, that it is promulgated for the bcalth, safety, and welfare of the public,
and that this Ordinance is necessary for the preservation of bcalth and safety and for
the protection of public convenience and welfare. The City Council f\u1ba
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• •
determines that the Ordinance bean a rational relation to the proper legislative
object sought to be obtained.
~ Seyerabili&y, If any clause, sentence, parapph. or put of this
Ordinance or the application thereof to any penon or circwmtancea shall for any
raaon be adjudged by a court of competent jurisdiction invalid, IUCb judplent aball
not affect, impair or invalidate the remainder of this Ordinance or it application to
other persona or cin:umatlllcea.
Se,;tion 4. Incomiflcpt Or:dintnra All other Ordinancea or portiolll tbcreof
inconsistent or cont1ictina with this Orclinm:e or any portiOD hereof are hereby
repealed to the extent of such incoaailtency or conflict.
Section s. Effect of RJJBl or Pl9diflsetim The repeal or modification of any
provision of the Code of the City of Englewood by this Ordinance aball not releue,
extinpiab, alter, modify, or chanp in wbole or in put any penalty, forfeiture, or
liability, either civil or criminal. which aball have been incuned under IUCb provision,
and each provision aball be treated 111d held u ltill rerr I\UUJII in force for Che
pwpoaes of sustaining any and all proper ldiona, suits procttdinp, 111d proeecutiona
for Che enforcement oftbe penalty, forfeiture, or liab i /, u well u for Che purpose
of auatainina any judplent, decree, or order which can or may be rendered, entered,
or made in such actions, suits, proceedinp, or proeecl ioas.
Sec;tion 6. ~ The Penalty Provision of Section 1-4-1 BMC shall apply to
each 111d every violation of this Ordinance.
Introduced, read in ftall, and puaed Oil fint readiq OD Che 21 11 day of Oc:tober 2002.
Published u a Bill for an Ordinance on the 25th day of October 2002.
ATTEST :
Beverly J. Bradabaw, Mayar
Loucrisbia A . Ellis, City Clerk
I, Loucriabia A. Ellis, City Clerk of the City of Enalewood, Colondo, hereby
certify that the above and foregoina ia a true copy of a Bill for III OnliuDce,
introduced, read in full, 111d puaed on first readin& OD the 21d' day of October, 2002.
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'
~·-SERms OF 2002
BY AUTHORITY
COUNCIL BILL NO . 45
INTRODUCED BY COUNCIL
MEMBER. WOLOSYN
t~tn°~~ll'!!"~== I BST~ANDICI.ADlM81WDIATISM~11
ENGLEWOOD WATER AND SEWER. BOARD.
WHEREAS, the State Health Department and Water Quality Control
Commission have iacreued the requiremeata for clilcbarp into the South Platte River;
and
WHEREAS, there bu been a powtb of popu1alion in the area aerved by the
Wutewater Treatment Plant that i1 nearly double powtb projectiona and wbicb
requires an expansion of the Plant; and
WHEREAS, Eaalewood's share of the cost of tbeac improvemeata is fifty-five
~~eilt (SSo/e) of 110 million dollan; and
WHEREAS, in reviewina the financiq alternatiws. it WII detcnniDod tbat a
twenty pen:ent (20%) rate increase is needed to cover ailliq debt so tbat new bonds
can be issued to cover the coat of the apamioD; and
WHEREAS, at their September 10, 2002 meean,. the Water and Sewer Board
recommended a twenty percent (20%) increase in ICWCI' scrvicel cbupl to co~ the
cost, effective January l, 2003.
NOW, THEREFORE, BE IT ORDAINED BY 11IE CITY COUNCIL OF 11IE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. Title 12, Chapter 2, Section 3, Plrapapb B, Sublectioo 8 of the
Englewood Municipal Code 2000 shall bereby be amended to read:
12-2-3-8-1: Feet .ind Charaea.
(B) (8) The rates on Exhibit A attacbed bcmo and incorporaled bereia by
reference shall become effective January l , 2003 .
Section 2, WClY CJenw Th e City Council hereby ftnda. cletermiw, and
declares that this Ordiaaace is promulpted under tbe pnera1 police power of tbe City
of Englewood, that it i1 promulpted for tbe bealda. uflly, and welfare or tbe public,
and that this Ordinance is necessary for the preacrvalioa or bNldl md uf'ecy md far
the protection of public convenience and welfare . The City Council flll1lllr
detennines that th e Ordinanc e bean a rational relatioG to tbe proper Jeswative
object sought to be obtained.
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Section 3, Scverabjijty, If any clause, sentence, paragraph, or part of this
Ordinance or the application then:of to any person or circumstances shall for any
reason be adjudged by a court of competent jurisdiction invalid, such judgment shall
not affect, impair or invalidate the remainder of this Ordinance or it application to
other persons or circumstances.
Section 4. lpcopsjste,rt QrrljpfPfiCI, All other Ordinances or portions
thereof inconsistent or conflicting with this Ordinance or any portion hereof are
hereby repealed to the extent of such inconsistency or conflict.
Sc;ctiop s. Effect of np;al or mqdjfiSlli9ll The repeal or modification of
any provision of the Code of the City of Enalewood by this Ordinance lha1l not
release, extinguish. alter, modify, or change in whole or in put any penalty,
forfeiture, or liability, either civil or criminal, which shall have been incurred under
such provision, and each provision shall be lrealed and held u still remainin1 in force
for the pmposes of sustainina any and all proper actions, suits, proceedinp, and
prosecutions for the enforcement of the penalty, forfeiture, or liability, u well as for
the purpose of sustaining any judgment, decree, or order which can or may be
rendered, entered, or made in such actions, suits, proceedinp, or prosecutions.
Scctiop 6. hPalSx. The Penalty Provision of Section 1-4-1 EMC shall
apply to each and every violation of this Ordinance.
Introduced, read in full, and pused on first readiq on tho 16di day of
September, 2002.
Published as a Bill for an Ordinance on tbe 20lb day of September, 2002.
Public hearing wu beld the 7" day of October, 2002.
Read by title and pused on fuw readiq on tbe 21 • day of October, 2002.
Published by title u Ordinance No. ___, _.. of 2002, on tbe 25" day of
October, 2002. ·
Beverly J. Bradabaw, Mayor
ATTEST :
Loucrishia A. Ellis, City Clerk
I, Loucrishia A . Ellis, City Clerk of the City of Eqlewood, Colorado, benby certify
that the above and forqoina is a true copy of the Ordinance pusecl on final readiq and
published by title u Ordinance No. ___, Series of 2002.
Loucriabia A. Ellis
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SEWER FUND RATE SCHEDULE
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Sdwcll*I Sdwcll*I Sdwcll*. SchedlalV
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114.12 l1UO 113.GI 111.11 -· -.12 113.74 112.41
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MD,10 Mlli,IO Uol.22 MD,28 115.11 1111.111 IM,44 142.24
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1115.20 1111.28 148.70 1DJIO 11.32 1114.0I ' 1140.11
1291.40 12'2.48 zm.14 213.N 111'.IO 1241.110 1224.70
1131.72 1413.14 -.32 All.OZ 1 70.11 11 713.71 1412.72 1448.44
1131.12 17111.31 T.DJII 111111'.MI !I ..... .,_ ... 1770.22 1700.112
11.882.30 11112.72 11417.12 11.131.0I 111112.00 1511117.31 IU40JIO 11401.14
S2.M1.32 12A03.90 12.324.34 12.111.12 8.7111.70 11.910.42 12.447.81 12.227.82
13,7111.112 134116.22 13.341.34 13040.MI 114071.14 112.IOI.IO 13.111.81 13.202.21
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142.01 i •
COUNCIL COMMUNICATION
Date
October 21, 2002
INmATEDBY STAFF SOURCE
Public Works Department Rick Katvn, Capital Projects Dlreclor
Parks and Recreation rtment Jerrell Director of Parks and Recreation
COUNCILGOALANDPREVIOUSCOUNCILACTION
Council approved Ordinance No. 35, Series 2001 to include a ballot question authorizing the
issuance of General Obligation Bonds for design and construction of Recreation Projec:ta. Council
approved a motion to award a design contract on February 19, 2002.
RECOMMENDED ACTION
Staff recommends Council ~ a mollon aulhorlzlng the award of a construction conlnlct ti
• Wllllt c. ... ,. On f Ill for the Malley Center Expeneion and the Englewood Recreetlon
Center Expansion/A~ and authorizing the Capital Projects Onctor lo lign the conlraCt in the
amountCiff .... .ialll
BACKGROUND, ANALYSIS, AND AL TERNA11VES IDEN11F3E)
In November, 2001, EnglMIIOOd voters approved funding for the expaneion and remodel of the Malley
Senior Recreation Center and the Euglewood Recnation Cenler. Barker Rink.-SNcal An:hllecta
were selected to design bolh projects. DNigrl8 W9f9 ~ in Nlly SlplM,ber, 2002.
Consultant conatruction eetimates suggested the project WU lllgl1lly 0V. budget. Staff electad to
include nine add-altematea to the base bid to uaire the project ranalned wllhln the app,Oll9d
budget.
The City advertised in the Daily Journal and the Englewood Herald for COMlruCllon flnnl lo IUbmll
pre-qualification applicatlona. We received forty-four NIPOflW to the Reql,elt for Qu1lllud01•
from contractors interested in these two projects. The City's 11l1cllol, commltlee recommended
eleven companies as eligible to bid on these two projects. Al eleYer'I flnna .,. highly qUllfted to
construct the projects.
Eight firms submitted bids for the projects on September 26, 2002. (See attached bid tabulltion)
The current construction market resulted in very favorable pricing for our projects. The low bale bid
was approximately 35% below our conaunant estimate. Accepting al of the add-allwnata pricing 1111
resulted in the project being 28% under the conatruction budget.
Staff is working with the Malley CenterTruat Fund Committee to incorporate additional upgrldN.
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FINANCIAL IMPACT
The "Englewood Recreation Center FaciUly Stucty-, oompletad In April, 2001, 8ltllbllshed budgets for
these two projects as follows:
Conatrucllon
Profeselonal FN8
Prlntlng,Testing,Survey
FF&E
Contingency
Project Adminlatratlon
'2,111,000
314,000
105,000
196,000
282,000
175,000
$3,871,000
$1,411,000
178,000
30,000
158,000
148.000
100.000
$2,088,000
The conatrucllon budgllt for the two p,ojecll total '4.1CM,OOO. The low bid from Alh and While,
including the add-altematee, la '2,137,470.
UST OF ATI'ACHIIENTS
Bid tabulation and list of alternates
Contract fonn
F.aglewoocl Recralioa Cealer ad Malley Seaiar C-AddilioalRemode Bid Registef
•
... :;; o-aaa-.. ....... .... irC..Add,..._ ~ Cealllr Add Allemala Total w/ All ~ '8 :::l
Alternates -8 i::, ......cw l&C. ..... ~ ~ .. AIL t Ill AIL 111:1 AIL I~ AIL f !Wj AIL IRI AIL I ll2 AIL I Rl Ak.114 Alt. IRS cc < = °"'-·--·--., ___ ... ~-,, __
DDa.-. ---at--,· IUlt ,. 1145.Ml ,~ ....... .. 7----'7411 11e.1111 1111MB -~ ,11.-,, ... S2.1113,l40 YN Y• Yes"
·No-•-"-c-!IIIMa .....
2 AIIIA'Wllill 11,laUIIIII ~ .. ,,o.,oal --,,... ·--.,..... ,uum1 n.a7III S7ll.ail '78.21111 12.1100 '2,937 ,470 YN Y• Ya
3C-I I I
4 r.-'--
I ___ _. __. ._,..i ~ .,.111111 aJIIIIII aJIIIIII 111,1111111 1115.IIIIIII 114,1111111 '3.248,8!50 YN YN Yn"
• No--"-c-a!Malilllld.
II Mia._.. l1.aaJlllll l1,077JIIIIIII ---.,, .... 11.111111 11.aoal _. 111.aoal 14.aoal m .aaol 11,.oool S20.ooo '3.173,500 YN Y• YIN"
•No ---LS.CIPor,-...c-. ...... _.. . ,,.,_ ~ ,,.,_ -l'laan, -,~ C-.al s.. titled.
11tac:-I
7n...MH.-I I ---,,...a IUoal 111.1ml IUIIIII IS.loal -.aaol '73.000 s11.aool 13.252.oool Y• I Y• Ya"
•Nos-itwi"-c-a!Ma .....
,-c ·-11.111U11111111.mn.llllll
--IUoal
11.411111 11:12J111111 am am m.aoa1 s110.ooo1 •• ooo1 S:,.OIO,eool Y• I Y• YN
Na:,.., .... AIL as._. ... 2 ..... ...i..:num•m---. ~ ...... __ _. .. , ...
11,4111 14.2111 laJM8I ,,11.2l121 11...i "1.7ai Sm.ml '21.1133 13.227.IIBIY•IY•IY•"
• No s.:.ilw~C-.il ........
10Pwbnl ., ....... 11.111.aaol .. ,.,..... ..,ml 11.4411 ffllll ,,....a s,U311 111.211111 M.0421 1111.1111 S1l.80II . 13.3118.4751 Y• I Y• I Y•
11 -r-I I I I I I I I I I I I I I
Ajlpawlll.Radlllr. Aall & Wllll9
t0i14/2002
' ..
"\
r. ...
" •
-
CORRECTION
THE PRECEDING DOCUMENT OR BLANK FRAME HAS BEEN
REMICROFILMED TO ASSURE LEGIBILITY AND
ITS /MA GE APPEARS IMMEDIATELY HEREAFTER.
I ·
• f
. . .
... \, . . . t
Englewood Recreation Center and Malley Senior Center Addition/Remodels .. 3 General Contractor Bue Bids Mall,i V Center Add AltaDlra ltecladon Cena Add Altcmara Total w/ All 11 l MallevClr ComblnedBill AILIRJ All. .... Alt. I RS Alternates 0 :2 Rec. Cir. AILI Ml All. IM2 AILIM3 Alt.lM4 All.Ill AIL IR2 Ill < Ill
CJty ....... 12,111,000 .,.-.111111 '4.104.111111 11<1111--
DD l!lllalle $2,ffl,014 Sl,515,1111 14,2111.1• .,.__
1 Adair-& ..__ 12.1---IUDII 17411 111,Jall 1111.-.... In.a 171.91 ., .... .., __
Y• Y• Y•"
• No Pal-or Sacurilv/Accea C-.il S.. lillld.
2 Alb A While 11,7III.IDOI ..,_ a110, 1GDI laJIIIDI 11.aaal --., ..... 11aanl IIJIJIII Gila l1UIIIII II.IDOi 12.117,nnl Y• I Y• Y•
3 ee..rre
4 Colorado J-... -· -I m.oool 11.11111 1uaal 111.lllllll ...... ..... l1LIIIIDI l111LIIIIIII S1<11IIIIII .. ft--•v• Y•IY•·
• No Security/ ....... C-.il S.. lillld.
5 EddnSumb S1,142.000 s1.011.111111I 12,anannl 171,1111111 s1.-I 11.1111111 __. 1111111111 AUIIIIIIII 171.annl 17"-1111111 -.anal l3, 11UIIIII Y• Y• YIN"
• No Exc/l!anbwort. --. lni&allml. LS. CIPor "'-C.C...... !Incl. ....... ---Tile, Aocoa. Tll,o -----_,,._C-.ilS..lillld.
II FCI CCIIIIIIUCIOn I I I I I
7 Oenld H. Phippll I I I l3.QIO.oaol 137,000 11.mol IUDIII 121.oaol ..... IUDIII .....i 11111111111 11uaal ----ly. Y• Y•"
• No Security/ Aa:eu CDDlnll Subt lilled. '
8 Jlll.COllllnlclOn I su1s,oool s1.ooo.oool suoo.oool aa.aaol IUIIOI 11.-i m.oool --aoool l7l.oaol 1110.oaol l:IIDJlaal 13.C*)DY• Y• Y•
Nole: They have Alt. R5 lilled wilh 2 dilf-llllllllNn: llllOOO A $77,000.
9 Milender While I I I 12.-.ooo1 141.-I 11.41121 M.-1 llll..Dal 1111..llllll 11...i 111.-i 1121.nal •1.m IU27.-Y• Y•IY•·
• No SecurilY/ Aa:eu a-ol Sub lilted.
10 Pinkard I s1.122.42111 s1.179,oool 13.121,aal D.711111 12.4411 17311 ., ...... l1U!llil M.1111111 ___. -.,171 11.....i a.a.47lly. Y•IY•
11T...._ I I I I I I I I I I I I I I I I •
AppalM low 8lddlr. Alh& wi...
11W14'2002
Englewood Recreation Center &
Malley Senior Recreation Center
Remodels and Expansions
Bid Alternates:
Malley Seplor Center:
All. # M1: Remove and replace with new, all 8>Cletlng metal roofing, faacias, gutter&, etc.
All. # M2: The existing Kitchen overhead coiling counter door to be removed and replaced with a
new colUng counter door.
All. # M3: Provide new lendacaping at the 8lli8ting front entrance.
All. # M4: Upgraded aound system to be provided.
Recreatiop Cepter;
All. # R1 : Water Repellent to be applied to .. extsllng rnuonry Wlllla.
All. # R2 : Rolling window shadee to be added to the Met windows of the Pool Area.
All. # R3: Theme elements to be added to Pool Area .
All. # R4 : Existing Gym's wood floor to be removed and r9l)leced with new rNillent wood flooring.
Alt . # RS : Upgraded sound ayatem to be provided.
10/14/2002
--
•
(J
Englewood Recreation Center and Malley Senior Center Addition/Remodels
\, . . .
·"' ;;
General ConlrlCtor Base Bids Mallev Center Add A1tamles Recralioa Center Add AllaDlla Tocal w/ All 1 1 :.J
Altemares ~ '1:1
Malley Ctr Rec:. Ctr. tombiucdBk AILIMI AIL#M2 AILIMJ AILIM4 AILIRI All.Ill AILIR3 AILIR4 Alt. I R5 CQ < iii
Inn-12.111,000 $1,415,000 14,104,111111 11.m--
DDblaaee 12.171,014 S1,51&,1• 14,291,180 11-
1 ~ ....... 12, 7 48,00D 131,200 12.3111 17411 $11,100 l1Cl.lllil!I D.1411 m.aaa 171.8 ,1 .... 12.•u«1 Y• Y• Y•'
• No l'lilllina or 5-ilY/Aazll Coaaol Sabi 6-d.
2 AJb .t White 11,'IIO,IOO IIIO.oool 12.110, 1ool 143.oool 11.m IUIIIIII 11...-i 11UBD1 su1III IJllall IDUIIDI 12.-1 12,137,4711! Y• Y• Y•
3 Cen1ene I I
4 ColondoJ-12,114,1111111 113.000 12.1sol IUIIIII 131,oaol a--1 .nii suu111111 11115,1111111 $14_1111111 . .. ft-__, Y• YN Y•'
• No Secaritv/Aazll Coaaol Sabi lilled.
5 EdtiaSkmlb 11.142.00II $1,077.1111111 12.eoo,IIIIDI 171JIIIIII .,__. 11 JIIIIII l20.IIIIOI 111.1111111 14,IIIIDI 171JIIIIII 174,IIIIDI szo.aaol a.1~v • Y• YIN'
• No Exc/Elllhwarlt. f1alwort/Pa,nno Im..;... LS. ClP or l'lecall Cos.. Sina. Sd..Md. T1le, -'--Tile. ...... s-..,,,~ Coaaol Sabi lilM.
e FCI Consauclon I I
7 Genld H. Phi-13,020,00II 137.aaol suool l2.3DOI 121,aool -..aol suool 1&1111111 sn.aaol 111,IOO 13..252.00ol Y• Y• YN'
• No S«curi1YI Access Conaol Subs liSled.
8 JHL COIISb'IICIOn $1 ,1 15,000 $1,000,000 12.I00,000 131.000 suoo 11 ,«IO S32JDII •.aoo .. ooo1 l72.lllllll 1110,aool S20JIOO 13.0IO,aool v • YN YN
Nocc: Thev ba-.e AIL R5 lisl9d wilh 2 diff-!Mllben: Sl0.000 .t sn.ooo.
9 Milmder Whiie 12.•.oool 141.1113 11.• 14.2111 l23.IMII 1115.222 11--i -, ,11111 1121 .7711 121 BIi 13.227 . ..J Y• I YN YN'
• No Securi1Y/ Aa:eu C.-ol Sub tilled.
10 Fiabnl SUZZ.4281 $1 ,171 ,oool 13,1 21,8 ... 111111 12...a 173111 111.-I 11s..nal 11.211111 MIJMI! .... ,.,, 11....i 13.a.475! Y• I YN Y•
11 T..-I I I I I I I I I I I
~ low Bidder: Ni,&WI* -~ .~
10/14/2002
'
•
Englewood Recreation Center &
Malley Senior Recreation Center
Remodels and Expansions
Bid Alternates:
Malley Senior Center:
Alt. # M1: Remove and replace with new, all existing metal roofing, fuclu, gutters, etc.
Alt. # M2: The existing Kitchen overhead coiling counter door to be removed and replaced with a
new coiling counter door.
Alt. # M3: Provide new landscaping at the existing front entrance.
Alt. # M4 : Upgraded sound system to be provided.
Recreation Center:
Alt. # R1 : Water Repellent to be applied to all existing maeonry walls.
Alt. # R2 : Rolling window shades to be added to the west windows of the Pool Area.
Alt . # R3 : Theme elements to be added to Pool Area.
Alt. # R4 : Existing Gym's wood floor to be removed and replaced with new reelllent wood flooring.
Alt . # RS: Upgraded sound system to be provided.
10/14/2002
1117 IDITION
AIA DOCUMENT A101·1997
Standard Form of Agreement Between Owner and Contractor
where the basis of payment is a STIPULMED SUM
AG II UM ENT madeuoftbe a.,,mtyflz'st
in the year ~ thou81%11d .!!!£.
(In wonu. indialu d,ay, mo,,u, an,I .,..,,
1 nw n N the Owner:
day of October
(Nanw. """'81 """ otJwr inJor-iolt)
~ gL EngUIWCOd, 1000 !nqt@od Pgr1qJay, !'ngZ""1ood, ~ 80110
and the Contractor.
(N-. lllldms ond owr in[onntalion)
The Project is :
(N-llltd /oca1ion)
EngZewood Recreation C•nUl'1 ill!!'.!!! O:ford At)~.
Eng ZBJ,)ood 1 co. 80110
AND
Ma ZZ IIU Senior R•qmti.on cet•r, 3380 South Li11COln Str,,t.
E1'1DZewooT,co. 80110
The Architect is : u,-. ""4ms""" Olliff~)
The Owner and Contrxtor 111'" u Coilows.
'-lfltl 191S. .... Ills. 197, 1111. Ila •1. 1111. 1117 . ...._ ""· -· e -II,.,.._._...., ............. ~.,,.._...._., .................. ,__ ....... ..-......
., .... -......... ~ ..... ., .. u...s-..i ................... ,..._. _......,. ................................... ..-.
This document hu impor-
tant lap! a,nsequencn .
Consultation with .,
•ttorM'f is encou,aaed
with rwspect ta its
completion or modification.
AIA Document AlOl-1997.
General Conditions of the
Contraet for ConsTrUCrion, is
adoptad in this document by
,._., Do nor usa wirh
othlr aenerat candirions
unless this document is
rnodlflecl.
This document hu been
apprcMd and andorsed by
The Associatad ~I
Contractor, ol AIMrica.
., .. , ......
NANG -AW
OWIUll.c()IITMCTOII
AGIIIMINT ,......., ........ .,,.....
.,. ..... ...-.......... w.
... , •• o.c.-.sm
AIITICLE 1 THI! CONTIIACT DOCUMENTS
The Contract Documents c:onsist of this Agreement. Conditions of the Contract ( Gawral.
Supplementary and other Conditions), Drawings. Specilicatioaa. Addeilda iaued prior to
execution of this Agreement. other doc:wnents listed in this Agreement. and Modi 6ca1iom i.uued
after eucution of this Agreement; thae form the Contnct, and are II fully a part of the Contnct
as if attached to this Agffement or repeated bemn. The Contract repraenu the entn and
integrated agreement between the panics hereto and su~ prior negotiatioaa. repraenta·
lions or .-u, either written or oral. An enwnention of the Contract Doc:wnenu. other
than Modifications. appears in Article 8.
AITICLI 2 THI WORK OF THIS CONTRACT
The Contractor shall fully eucute the Work described in the Contract Docwnenu, ar:ept to the
extent speci6cally indicated in the Contract Documents to be the responsibility of Olbm.
AIITICLE 3 DATE OF COMMINCl!MENT AND SUISTANTIAL COMPLETION
3.1 The date of c:ommencement of the Work shall be the date of this Agreement unlaa a
different date is stated below or provision is made for the date to be fixed in a notice to proceed
issued by the Owner.
(Insert rl!. d,,u of commmcffllffll if ii differs from dw /UIU of this A&,_ <Jr, if appliubu. -""11 1M
diue will br fiad in a n01ic1 ro p,oc..t. /
November !t_ ~
If, prior tc> the commencement of the Work. the Owner requires time to 61c mortglpl. mechan-
ic's liens and other security interests. the Owner·s time requirement shall be as follows:
3.2 The Contract Time shall be measured from the date of commencement.
3.3 The Contractor shall achieff Substantial Completion of the entire Work not lata-than 810 ~ Centtlr)
27 O ( MaZZl1't Center J caZ.,mdar days from the date of commencement. or II Collowa:
(Insert number of c,almd,ar .,,.,,,. .. u~ " """"""'""" lllfl)' b, .......... coonli-.l will! di, ... of
commcnnmmt. Unlm naud 6/u\llnm in rlw c-t DocwM,u, inurr IIIIJI ,_,..;-,, for -'-
Substantial Complnion of certain porliatu of rJw Wcri.)
, subject to adjustments of this Contract Tune II provided in the Contract Doc:wnenta.
{Insert provisions, if IUl)I, for liquidaud """'8.ps •;,,, to fail-to C-,,,.U on tilM or for,-.. ,,.,.._,
for tarl)I complnion of th. Work.)
• .... , ......
AMII IP_...,
OWIIU-cGIITUCtOI
AGIIIIMINT
.... ~ ....... .,......_..
1111 ................
I 1 • • D.C. JIIIIMm
AllTICLE 4 CONTRACT SUM
4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contnctor's
perfonnance of the Contract. The Contract Sum shall be ~ mi Z Z:ion 1 ~ lrundNd and thizoty-
~ thouaand. f Ol,U' hwu:lrsd and S11VB1t'/;y Dollan <la, H? 1 47 o. Ol)J,
subject to additions and deduc:tions as provided in the Contract Documents.
4.2 The Contract Sum is based upon the following altmlaleS. if any, which are described in the
Contract Documents and are hereby accepted by the Owner:
(SIIIU ,,_ n..,,.,.,, or OWi' iMlltifiadion of «apwd "'-If ,lad,;ons OIi,,,,,. ~ 1W ION ,,...
by 11w Owna lllbYqu111110 1M cm:u1ion of 11m ~. llltMli • sdt.b,u of ,wli afJNr al-.. •OWUIJ
1M -nt far_,, and. 1M dt,u...,.,, """ -api,a.) '
Alte11aus la..~ I~!~ aactrpud :l!E.. Ji!!L ~ CsntlU'.
Altsmates la..~~!~§.!!!:!. atJcflTJtidfEl:.. ~ RsCNation Cmur.
4.3 Unit prices. if any. are as follows:
AllTICLE 5 PAYMENTS
5.1 PllOGllUS MYMENTS
!l.tl Based upon Applications for Payment submitted to the Aldritect by the Coatrldor and
Certificates for Payment issued by the Architect, the Owner shall make prograe payments on
account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract
Documents.
5.1.2 The period covered by each Application for Payment shall be one calendar month
ending on the last day of the month, or as follows:
!1.1.l Provided that an Application for Payment is reaMd by the Archilecl not later than the
fif t h ( 5 t h ) day of a month. the Owner shall make payment to the Coatrldor not
laterthan the fiftHnth (15th) day of the ~ month. Ifan
Application for Payment is rKeived by the Aldutect after the application date 6ml abow, pay-
ment shall be made by the Owner not later than thizot;y f12.l days after the Architect
rKrivn the Application for Payment.
5.1.4 Each Application for Payment shall be bued on lhe IDOll -t Khedule of fthia IUbmit·
ted by the Contnctor in :iccordance with the Contract Documents. The ICbedule of valu. aball
allocate the ent i~ Contract Sum among the vvioua portiom of the Y«lrk. The ICbadule of values
shall be inpared in such form and supported by such data to subltantim ill ICQlnCY • the
Architect may requi~. This schedule, unlaa objected to by the An:hitect, sball be UNd • a t.ia
for ~rwing the Contractor's Applications for Piyment.
• e1tt1 AIAe
NA 11a•an A111e1J
OWllll-collTIIACTOI
AGIIIMlltT
,..,...........,.. ,,,,.,...,.
1111 .................... w.
• llsatb ... o.c.m-rm
S. U Applications for Payment shall i:xlicate the perantage of completion of each portion of the
Work as of the end of the period coveml by the Application for Payment.
s.1.1 Subject to other provisions of the Contract Document.I, the amount of each prograa pay-
ment sball be computed as follows :
.1 Take that portion of the Contract Sum properly allocable to completed Work aa deter-
mined by multiplying the percentage completion of each portion of the Work by the
share of the Contract Sum allocated to that portion of the Work in the scbedule of val-
ues. lea retainage of !!?!, percent (19_ o/e ). Pending final dltami-
nation of COit to the Owner of changes in the Work, IIDOWltl not in dispute shall be
included as provided in Subparagraph 7.3,8 of AJA Document A2ol-i,,r.
.J Add that portion of the Contract Sum properly allocable to materials and equipment
delivffld and suitably stored at the site for subsequent incorporation in the completed
construction ( or, if approved in advance by the Owner. suitably stored off the site at a
location agreed upon in writing), less mainage of~ 1rundr.d percent (100 'Yo);
.J Subtract the aggregate of previous payments made by the Owner; and
.4 Subtract amounts, if any, for which the AJclritect hu withheld or nullified a Certificate
for Paymmt as provided in Paragraph 9.5 of AIA Document Alo1-1997.
S.l7 The progras payment amount dctmnined in accordance with Subparagraph 5.L6 shall be
further modified under the following cin:umstances :
.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total pay·
ments to the full amount of the CoDlraet Sum, less such amounu as the AJclritect shall
determine for incomplete Work. retainage applicable to such work and umettled claims;
and I~ 9-'-J of A/A~ A:oi-1,,7 ,wqui,a ,.,_ of .,,,,U0.,. ..... Upoll
~C-,,wiioli ofWtlff widr c-of ,umy, if ....,.1
.J Add. if final completion of the Work is thernfter materially delayed throup no fault of
the Contractor. any additional amounts payable in XCOldance with Subpanpaph J.JO • .J
of AJA Document A:1>1-1997.
s.u Reduction or limitation of mainap, if any, shall be u Collows:
(If ii is UIUIIIMd. prior IO ~ial C0111pldio,, a{ IN ,,uir, Wt/ff, lo*"" or I/,,.;, 1M ,.,,.,..-'lirlf
from th, parlJllllfff i,wrw,1 in C/asn J.1.6.1 llNI 1.1.,~ abow. lllwl dris is /IOI ap4lliMli ,,,....,,_ ;,, dw
ConltlKI Docu-11, ii,-, ,W,. p,ovisiOIII jor such redue1ion or /in,il,uion.)
S.Lt Elicept with the Owner 's prior approval, the Contractor shall not 1111M ad¥IDCI ..,....
to supplien for materials or equipment which have not been dlli-.d and stond at the site.
S.l PINAL MYMINT
U.1 final payment, constituting the entire unpaid balance ol tlae Coalnct Sum. ..U be _.
by the Owner to the Contnctor when:
.1 the Contnctor 1w fully performed the Coatnct mp1 far die c.a.naari... Yl-
ity to comet Work :11 provided in Subpenpaptl a.u ol A.IA Doaiaw Aw•.,, ad
to satisfy othtt requirements. if any. which mend be,-1 lml ..,_.a; ad
.J il final Ctrtdic;ite for Payment 1w bem uaued by the AldlatlcL
• e 11u ......
MAIU 11-...
OWIIU-COllftACT
ACIIIIPlllll
.... ~..-.. ., ......... ....... --. ....
C C D.c.-.ma
U.J The Owner's final payment lO the Contractor shall be made no lmr than )0 clays after the
issuance of the Ardu1ect's final Ccrtifi1;ate for Payment, or II follaws:
No l:!tt£, than thizttu J.Hl 4'Dtf. afm!. ilJL flm1:. P14kt'W'f4 9lPl91PWt"ll'!# ~ ~ proiiot aompZ.tion.
AITICU I TIIMINATION 01 SUIPINSION
I.I The Contract may be tmninat.ed by the Owner or the Coatnctor • purided iD Anide 14
of AlA Doc:wnent Alo1•1"7.
I.J The Work may be suspendld by the Owner u provided iD Anlde 14 ol AL\ Docwnat
A2ol•1"7.
AITICU 7 MISCILLANIOUS flllOVISIONI
7.1 Where reffflnce is made in this Agreement to a provision of AlA Docwnmt A:zt».·'IWT or
another Conllai:l Ocxwnent, the refermce refm to that provilion u amended or supplemented
by other provisions of the Contract Documenu.
7.J Payments due and unpaid under the Contract shall bear intemt from the dlle payment is
due at the rate staled below, or iD the ablenu thenof, ll the lepl nte pmaililJI &om time to time
at the place when the Project is located.
(llllffl l'DU o{inumi,,,,.. ""°"' if lllf1.I
(Usury 1-, and l'ff/lU-U UNW IM Fdfflll 1>udi i11 i.-tinf Aa, ,;,,,;Jar -w lcal -awllt
,_, """ ouier re,ultuions 111 11w a-,,·, """ c-·, pri,,cip,,J ,,_.. o{--. • ,__ of•
Proj«I w tl-'wn -, 11./f«I 11w w,lulily of lliu pnwuioll. L,pl IMMa "'°"" 6s ... widl ,.,_, IO
datio,u or modificlllu,,u. -' llho ,.,.,.,. •--" "" wrlaa lbc'-°' lllliwn./
73 The Owner's repraentatiw is:
IN,,_, addm, w oth,r inft,,,Muo,t/
~ ~ cap;r:tai P!'o.f•c;:ta Qirm;tor, rn. 1Mkil994 fm:IM:w,
EngZ..Wood. f2.:_ .i21l£ -Tet•t1hDM: (303) ?83-1603
7.4 The Contractor's repraentative is:
(N,,_, addms 11.11d otiwr infr,,ndiottl
Timothu Whi.ta 1 PNai4,nt, Ash & ~ ~~m, ~
P. o. Bo::: iL... CastZ. Rock, co. 80104 -. 21 : 11fil. BBB-IHf
7.S Neither the Owner's nor the Contractor's repraentative shaD be cbaapl without ta clays'
written notice to the other party.
U Other provisions: • etttr ,\IAe MAiia ,r..,..
OWlllll-collTIACYOI
A .. IIICNT
""Aliillm ....... ., Alidllllcll .,. ................
n s: d • D.C. -...a
AIITICU I INUMIIIATION Of CONTRACT DOCUMINn
1.1 The Contnct DocumenU. m:epl for Modificatiom iuued after r:JIIIClltioa of this
Agreement, are enumerated • follows:
1.1.1 The Agmmenl is this aecu.ted 'fll'l7 edition of the Standard form of..-~
Owner and Conlraclor, AJA Document ,\101-1997.
LU The General Conditions are the 1w, edition of the General Condiliom of the Conlncl for
Comlruclion. AIA Document A2ol-'fl!'l7.
1.U The Supplementary and other Conditions of the Conlrlel are thoN contained in the Project
Manual dated St10umblll' ~ MM . and are II follows:
Document nt1e
E11qtfll!I004 RfONgtion C~t.r:
COJ1Struction Docwn-,itecifica ti.on
Mait11y S1111iozt C1111te:
COf'IS tructil:on Docwn-,it SOeci fication 00800-l t1rfguqh Ol?S0-3
1.1.4 The Specifications are thOR contained in the Project Manual dated II in Subpmgraph 8.1.3,
and are aa follows:
( Eillt,r list tltl Sp«ifWIJiolU lure or rrfo, IO flll anibil llllildwll to du,....-.)
Section nt1e
E,rg7-AJOod R11cNati.on Cantlll': §JL E;bi.bit "4"
NaZZsu ~ Canttll': §j§_ E:hibit "B"
1.U The Drawings are u follows. and ue dated S.-ou,ribg ~ 1001
di!Temll date is shown below:
(Eilltlf' list tli6 o,.w;..,. lure or rrfor to• ali.i -'-to 11w ..,_.,
Number nt1e
• e1t1J AIAe --?--~
AGUIMIIIT
:ln= .. I CO o.c.....-
d
LU The Addenda. if any, are u follows:
19 pgqff
lJZga
Portions of Addenda relating to bidding requimnents are not put of the Contract Docwnenu
unlas the bidding requirements are allO enumerated in this Article 8.
Ll.7 Other documents. if any, forming part of the Contract Documents are u follows:
(Lilt lwts any llllililioNll •-lluo "" inllJwll 10 fon,t ptllf of 11w COllfflKI Doc..-.. A/A .OOCU-
Alol-1,v p,otMa ""8 biJi1utf ,_,.,;,.,..u ,uclt ,u ...,,.,'-a, uwilaiolt ,a liw', /IUUUCtiotu 10 ~
,_,,,. {omu -' 11w COflllfKIOI• bill .w not ,-t of 11w C0111n1et Docun.11 uttlos ,,.,,,,,,,.,., ill tltis
A,-,. Tlwy "-"' be luud lwN only if UIUIIIMd lo be ptllf of IM Clntnia CJocun.tu)
This Agreement is entered into u of the day and year lint wrillm aboYe and ii executed in al leut
time original copies, of which one ii to be daMml to the Contnctor. one to the Ardtitect for 1111
in the administration of the Conlract. and the remainder to the Owner.
Rick Ka'1r1t 1 Car,itaZ. Projects Timothy l(hiu, ~ ~
D .. 1-.·r_e_o_to __ r._,..;C_i._·ty-... ef11a....E:.1'1fl..i.;i .. ""'°=·od ...... __ Ash ! W1ri..u Conatrucnon Co.
OWN E ll1si,,..uurw/ CONT llAC TO ll(S.,,.,..,.J
<PrintMI -"""1i1uJ (Prinwll -"""lili.)
-You ,ltouJ,I sip "" orifi""1 A/A iloc..-Of' • I~ rwp,o,/IICliOII. OripMI, allMUI •""' •
priltkd in Ml: li£111Nd Np,oauc!UJIIJ fW ,,._ ~ UI acaJMIIIU ..... IM 1-.Siolu lo du ....... . ... , .....
AMlli=lllllff_..,
OWllll-cNTUCfOI
AGIIINIIIT ............ .,,_...... ................
1111 C o..c. .......
Exhibit "A"
Englewood Recreation Center
SPECIFICATION TABLE OF CONTENTS
Section
Number Section TiU•
INTRODUCTORY INFORMATION, BIDDING ANO CONTRACT REQUIREMENTS
lnvttatlon to Bid
lnstructlona to Bidders
Geotechnlcal Data
00100
00200
00320
00410a
00410b
00432
00434
00520
00100
00800
Bid Form (Englewood Recreation Centar Only)
Bid Form (Combined Sid • Malley Senior Center and Englewood RecrNllon Cenllr)
List of Proposed SubcOntractors
Schedule of Alternate Bid Amounts
Form of Agreement
General Conditions
Supplementary Conditions
DIVISION 1 • GENERAL REQUIREMENTS
01110 Summary of Work
01230 Alternates
01315 Project Coordination
01317 Project Meetings
01330 Submittal Procedures
01410 Regulatory Requirements
01425 Reference Standards
01427 Definitions and Conventions
01450 Quality Control
01455 TNllng and lnapection ServlcN
01500 Temporary Facilities and Controll
01573 Temprary Erosion and Sedimentation Control
01600 Product Requirements
01720 Preparation
01732 Cutting and Patching
01735 Selective Demolition
01740 Cleaning
01770 Closeout Procedures
01780 Cloaeout Submittals
DIVISION 2 • SITE CONSTRUCTION
02000 Tree, Shrub, and Grau Protection
02220 Site Demolition
02230 Site Clearing
02300 Ear1hwor1<
02317 Trenching
02630 Storm Drainage
02705 Pavement Patching
02756 Exterior Concrete Flatwork
BRS20206 .01/ERCA TAIi.iOi CQNTINTI
CMl1i&.101IQI
DIVISION 3 -CONCRETE
03100 Concrete Forms and Acc8a0rles
03200 Concrete ReinfOl'C8fflent
03300 Celt-in-Place Concrete
03'50 Plant-Precut ArchiteetUtal Concrete
03800 Grout
DIVISION 4 • MASONRY
04220 Concrete Unit Masonry
04270 Glala Unit Masonry
DIVISION 5 • METALS
05120 Strucual Steel
05210 Steel JoistS
05300 Metal Decking
05400 Cold-Formed Metal Framing
05500 Metal Fabrications
05510 Metal Stairs and Railings
DIVISION 6 -WOOD AND PLASTICS
06100 Rough ca,pentry
06400 ArchltlctUral Woodwork
DIVISION 7 -THERMAL ANO MOISTURE PROTECTION
07110 Bituminous Dampprootlng
07132 Bituminous Sheet Wal8l'pr00flng
07190 Water RepellentS
07210 Building Insulation
07530 Slngle-Ply Membrane Roofing
07620 Sheet Metal Flashings and Trim
07814 Cementitious Fireproofing
07840 FirestoPPing
07900 Joint Sealers
DIVISION 8 -DOORS AND WINDOWS
08110 Steel Doors and Frames
08210 Wood Doors
08220 Fiberglass Doors
08305 Access Doors
08410 Aluminum Entrances and Storefronts
08710 OoorHardware
08800 GlaZing
TABLE OF CONTENTS TC-2
Section
Nynbfc
DMSJON 9 • FINISHES
09255 Gypeum Shealtllng
09280 Gypmn Board AllambllN
09300 11e
09510 Acouatlcal Ceillngl
09825 Synthellc Sporta Flooring
08844 R9lillent Wood Flooring AlaanbllN
Ol850 ANllilnt Flooring
09888 Carpet Tllel
Oll30 ko.llllcal lnlullllon and Blnllra
08800 Palma and Cod,ga
OIIM5 Mulll-Color lnllltor Wal Coaling
Ol988 Acryllc Polymer Coaling Syamm
DIVISION 10 • SPECIAL TIES
10100 Vlaual Dleplay Boardl
10190 Cubicle Curtan
10400 ldentlftcdon DevlcN
10512 Solld Phenolic Lockerl
10520 Fire Protactlon SpeclalllN
10810 TolletAccellorlN
DIVISION 11 • EQUIPMENT
11485 Gymnuium Equipment
DIVISION 12 • FURNISHINGS
12492 Horizontal Window Blndl
12496 Window ShlldN
DIVISION 13 • SPECIAL CONSTRUCTION
13166 Pool Deck Watar SlldN
13167 Pool Ara Theming Elementa
DIVISION 14 • CONVEYING SYSTEMS
(None in Project)
BRS2020tl.01/ERCA -......
DIVISION 15 • MECHANICAL
15010 Mechanlcal General Pl'Ollillona
15100 Bale Ma1eria1a and Mllhoda
15250 lnaulallan
15300 Fh PtollClb, Systame
15400 Ph.lnblng
15800 AJr Diltrlbullan
15800 ea... and lnllrumentallon
DIVISION 18 • ELECTRICAL
18010 Eleclrlcll General Provlllane
19100 Buie M111rta11 and Melhodl
18400 Service and Dlllrlbullon
18500 ~
18780 Pubic Addraa Symm
ENO OF TABLE OF CONTENTS
TABLE OF CONTENTS ~ --
Exhibit ''B"
Malley Senior Center
SPECIFICATION TABLE OF CONTENTS
INTRODUCTORY INFORMATION, BIDDING ANO CONTRACT REQUIREMENTS
lnvltallon to Bid
lnstructlana to Blddenl
Geot.chnlcal Data
00100
00200
00320
004108
00410b
00432
00434
00520
00700
00800
Bid Form (Maley Senior Center Only)
Bid Form (Combined Bid· Maley Senior Cenlllr and Englewood Recledol, Cenllr)
List °' PropoMd Subcantractor8
Schedule °' Alt8maltl Bid Amounts
Form °' AgnNment General Concltlons
Supplementary Conditions
DIVISION 1 • GENERAL REQUIREMENTS
01110 Summary of Work
01230 Abma1N
01315 Project Coo,dlnallan
01317 Project MNllngl
01330 Submlllal ProceGJl'N
01410 RegulalDry Aequnmenla
01425 Reference Sllndlldl
01427 DeflMlona and Comlenllalll
01~ Quallly Control
01455 Testing and lnapeclion SeMca
01500 Temporary FacllllN and Conlrull
01573 Temporary EfOlion and Sedlmeii'8llol'I Control
01600 Product Requil'9l'l'lentl
01720 Praparatlon
01732 Cutting and Patching
01735 Selective Demolltlon
01740 Final CIRnlng
01770 Closeout ProcedurN
01780 Closeout Submittals
DIVISION 2 • SITE CONSTRUCTION
02000 Tree, Shrub, and Grus Protadion
02050 Mmrial and Equipment
02220 Site Demolition
02230 Site Clearing
BRS20205 .01/MSC TC-1 TAIi.i OF CONTINTI
CAal:1.101 ..
02300 Ear1hwork
02317 Trenching
02510 Water Dlltributlon
02530 Sanitary Sewer
02630 Storm Drainage
02705 Pavement Palching
02756 Exterior Concrete Flatwork
02810 Irrigation Syatem
02811 Irrigation MaintenanC8
02900 Landlcape lnltallallon
02910 Landlcape Maint8nanC8
02920 Fine Grading and Soil Preparation
02930 Sodding
02931 SNding
DIVISION 3 • CONCRETE
03100 Concnlte Forms and Acc8aoriN
03200 Concnlte Reinfonllm8nt
03300 Cast-il•Place Concnlte
03355 Special Concrete FlnisheS
03600 Grout
DIVISION 4 • MASONRY
04200 Unit Muonry
DIVISION 5 • METALS
05120 Structural Steel
05210 StNI Joists
05300 Metal Decking
05400 Cold-Formed Metal Framing
05500 Metal Fabrications
DIVISION 6 ·WOODAND PLASTICS
06100 Rough Carpentry
06180 Glued-laminated Construction
06400 Architec:tural Woodwork
DIVISION 7 • THERMAL AND MOISTURE PROTECTION
0711 o Bituminous Oampprooflng
07132 Bituminous Sheet Wata,proofing
07190 Water Repellents
0721 o Building Insulation
07225 Nailable Roof lnaulatlon
07530 Single-Ply Membrane Roofing
07610 Sheet Metal Roofing
07620 Sheet Metal Fluhinga and Trim
OIT25 Roof Hatchel
TABLE OF CONTENTS TC-2 ., ... 011111C --
07840
07900
Fireetopplng
Joint Sealers
DIVISION 8 • DOORS AND WINDOWS
08110 Steel Doors and Frames
08210 Wood Doors
08305 Accesa Doors
08332 Coiling Cowttar Doors
08410 Aluminum Entrancel and Stoiefronta
08832 Translucent Panel Sk#ta
08710 Door Hardware
08800 Glazing
DIVISION 9 • FINISHES
09255 Gypsum Sheathing
09260 Gypsum Board Assemblies
09300 Tile
09510 Acouatical Ceillngl
09625 Synthallc Sports Flooring
09644 Raillent Wood Flooring Ml*ftbliN
09650 RNillent Flooring
09686 Carpet TIIN
09830 Acouatlcal lnaulallon and Barriers
09900 Paints and Colllingl
09945 Multi-Color Interior Wal Coaling
09966 Acryllc Polymer Coating Sys1em
DIVISION 10 • SPECIAL TIES
Visual Dilplay Boardl 10100
10165
10170
10210
10400
10511
10520
10652
10810
Plastic Laminate Toilet Compartments
Solid Plutlc Toilet Com'*"'*'111
Metal Wal Louvers .
Identification Devices
Plastic Laminate Faced Lockerl
Fire Protection Specialties
Folding Panel Partitions
Toilet Accassorias
DIVISION 11 • EQUIPMENT
1 1 132 Projection ScrNns
1 1485 Gymnulum Equipment
BRS20205 .01/MSC
c:,a,11011Gl
TC-3 TMLI 0# CONT1iNTS
Section
Nynbar Section rm,
DMSION 12 • FURNISHINGS
12492 Horizontal Window Blinds
DIVISION 13 • SPECIAL CONSTRUCTION
(None in Project)
DMSION14·CONVEYINGSYSTEMS
(None In Project)
DIVISION 15 • MECHANICAL
15010 Mechanical General Provisions
15100 Buie Mllt8riall and Melhodll
152!50 lnlulallon
15300 Fire Protactlon Systems
15400 Ph.mbing
1 5800 All Diltrlbution
15900 Controls and lnstn.rnentatlon
DIVISION 16 • ELECTRICAL
16010 Electrical General Provlsionl
16100 Buie MaWlala and Melhods
18400 Service and Dlatributlon
16500 ui,,tlng
16720 AddrNaable Fire Alarm
18760 Public AddrNa System
END OF TABLE OF CONTENTS
TABLE OF CONTENTS TC. •&IIPll 01MIC --
Exhibit "C''
Englewood Recreation Center
DRAWING LIST
CV1 Cover ShN.t
Clvll and Survev Control:
cooo Demolition Plan
C100 Grading and Erollon Plan
C200 Horizontal Control Plan
C300 Construction Detaill
LMtdu:1p1.
u t.andlcape Plan
Archltactural:
AOOO At:btsJ Genel'II Nolll/SymbolllWID and Roof Typea
A005 Door and Window Typea. Door Schedule
A010 Code ShNt
A 101 Demolillon Plana
A 110 Overd Floor Planl and Flnllh Schedule
A111 Roof Plan
A 120 Floor Plans
A200 Builclng Elevations
A2.10 Building Sections
A300 Interior Elevations
A301 Enlarged Locker Room and lnllrlor Elewillorll
A302 CaNwork a.vadcn
A303 Casework Sectlonl
A304 lnwior Oetalla
A305 Pool Interior Elevlllonl
A306 Pool Interior Elevations
A420 Rellected Ceiling Planl
A500 Enlarged Stair Plana and Detaill
A600 Wall Sections
A700 Plan & Section Detaill
A 701 Details
A702 Aquatics Details
llruclural:
$100 General Nolll
S101 Foundation Detall
S201 NE Adllliar'I Pllrll
S202 Plana
S203 SW Addlllorl P11r11
S300 Typical ConnecllDn
S301 Mllcellanecu Dllalll
S30'." Ml8cellaneoul Dllalll
llec:lwllcal:
M0.1 Sequance ~ Conlrol, IAglllCS and SchedlNI
M1.1 WellEnd·Low ..... ~alPlln
M1.2 Eat End· Low ..... Maatlalal Plln
M1.3 Well End• Upplr 1.1111111...._... Plln
M1 .4 Eat End· Upplr ..... Medlalal Plln
M2.0 MICNnioal Dil8rlllll
lllolllaal:
E0.1 Ellclrlcal Nolll, Lagand ... 8chemllll
E1.1 WellEnd·Low ..... ,._.,Plln
E1.2 Eat End· Low ..... ,._., Plln
E1 .4 Eat End· Upplr ..... P-, Plln
E2.1 Well End· Low ..... Ughllng Plln
E2.2 Eal End. Low ......... Plln u., Eal End. Upplr ..... Ughllng Plln
E3.0 EIIGtltclll 0nKN Dllglam e,.o E11c1rtca1 PIIIII Satt1dlllll and Detail
Exhibit ''D''
Malley Senior Center
DRAWING LISI
CV1 Cover Sheet
ClvH:
cooo Oemolillon Plan
C100 Grading and ErO&ion Control Plan
C200 Overal Utlllly Plan
C300 Horizontal Control Plan
C400 eonstn,ctlon dalaill
C500 Conatructlon dalalll
L·1 L.andlcaP8 Plan
An:hllaclUl'III:
AOOO AbtnlGeMfll Nolle/S)fflbOlld & Roof Types
A010 Code Study
A020 WlndoW & Door Types & Oetaila
A101 Demo Plan
A 110 FloOr Plan
A 111 Roof Plan
A200 Building El9valiOnl
A210 Building Sec:lloflS
A211 Building Sec:tlona
A300 lntarior Elevallona · Toilet & Locker Rooms
A301 lntarior Elevaliona
A302 lntenor Elevallona
A303 lntarior Elevallona & delaill
M 10 Reflected Ceiling Plln
A500 Enlarged Ramp & Slaw. Plans & Details
AS01 Enlarged Ramp & Slaw, Plans & Detalll
A800 w .. Sec:tlonl
MJJ1 Wal Sectionl
A802 Wall Sectionl
A700 Plan details
A800 Finish plan
91n1C1Ural:
S100 General Notes
S101 Foundation Detalla
S102 Foundation Detaill
S201 FoundlltlOn Plan
S202 Roof Plan
S300 Typical COl""li'*..,e,ttllol ... ~ .....
S301 Mlle. Delaill
S302 Mlle. Delaill
llledwllcal:
"J'
M0.1 Sequence of Control, L8gend and Schedules
M1 .1 North End • P1umblng Plan
M1 .2 Soulh End • Punblng Plan
M2.1 North End • HVliC Plan
M2.2 Soulh End· HVliC Plan
M3.0 Mechank:al DilllPfflS
lleclrlcal:
E0.1 EllclrtCal Nc*a. L.egendl and Schedla
E1 .1 North End-Pow9I' Plan
E1 .2 Soulh End-Pow9I' Plan
E2.1 North End-Lighting Plan
E2.2 Soulh End-Lighting Plln
E3.0 Eleclrtcal One-lM Olllgram e,.o EllclrtCal Panel SchedlllN and D1ta11a
•
COUNOL COMMUNICATION
Date Agenda Hem
October 21, 2002
INmA'IIDBV STAFF SOURCE
The L/E WWTP Supervisory Committee Stewart H. Fonda, Utilities Director
COUNCIL GOAL AND PRMOUS COUNOL ACTION
The purchase of a Laboratory Information Management System (LIMS) was approved as part of the 2002
budget process.
RECOMMENDm ACTION '. -molon, Npilldlele of a UMS forMl/fWWNttGM
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIRED
The Laboratory Division of the L/E WWTP made the decision to implement a Laboratory Information
Management System (LIMS) because of (1) Increasing needs for many people to have access to Laboratory
information and (2) USEPA expectations of a municipal wastewater facility of 30+ MGD. Specifications for
a LIMS were developed based upon (1) discussions with consultants/engineers and ocher laboratory
managers, (2) professional Intercommunication, (3) reviewing professional and trade journals, confetence
proceedings, etc., (4) attending LIMS vendor semlnan and presentations, (S) examining vendor and LIMS
Web sites, and (6) discussions with FaciUty L/E staff members.
After considerable study and discussion, a LIMS acquisition process was Initiated In 2001, and approved for
purchase in 2002. The estimated cost was estimated at $165,000. During lhe Spring of 2002 a lhorough
selection process was conducted, which included ( 1) developing and Issuing a comprehenalve Request for
Proposal (RFP), (2) Selection Team RFP review and evaluation, (3) narrowed vendor 1electio11, (4) scripted
demonstration evaluation, (5) WWTP facility site visits to evaluate the final LIMS andklates Wider Ktual
working conditions, and (6) final product selection. Bas ed on vendor RFP responses, Interviews, and site
visits, Perkin Elmer's LabWorks was selected as the most responsive and techniaily advanllgeous LIMS
product for our Facility.
Contract Negotiations with Perkin Elmer have been completed and a contract for $156,000 has been
approval by the Joint Committee, with a Project start date in late October or early November.
FINANCIAL IMPACT
As a capital purchase, the cost of this expenditure will be shared 50/50 by the Cities of Englewood and
Littleton.
LIST Of ATTACHMENTS
Perkin Elmer Price Summary
Price Schedule -LabWorks LIMS
BASE SCOPE Of WORK VENDOR'S UNrr QlY PRla
BID DESCRIPDON DESCRIPDON ,aaa
rrEM (Name & Venlon)
NO
1 LIMS Application with LABWORKS Enterprise $52,020 1 $52,020
documentation -12-14 LIMS, version 4.10 with
concurrentusers,25 14 concurrent user
workstations (please license on MS SQL
differentiate between Server Database.
Instrument and staff based (Part# NSl 70002)
licenses)
Clndudlnit LabWorks Exnlorer)
2 Relational database Microsoft SQL Server $1,500 1 $1,500
management system (RDBMS) 2000 Standard Edition
with documentation -Full use with 5 dient access
license -5 concurrent users -license (CAL).
12 workstations
(SOL Server basedl
3 Reporting Tool -5 users LABWORKS Statistical $4,900 1 $4,900
Quality Assurance
Option (Part t
NS 171118) ullllzln1
Northwest Analytical
Quality Analyst wll be
used to create araphial
and ltatistlcal type
NnlWk
4 Any additional software (please LABWORKS Process $8,000 1 $8,000
specify) Scheduler
(Partt N5173102l
5 Hard copy documentation of LABWORICS User No Exira --complete LIMS application as Manual, Systam 0..,..
delivered to 1./E WWTP Manqer Manual and
ODtlons~
6 Hi\l'd copy documentation of Microsoft SQL Server $200 1 $200
RDBMS and associated tools Reference Library
7 Hard copy documentation of Included -other software: i.e . Report wllh COit
Writer, statistical analysis, oflteml
graphical above.
BASE SCOPE Of WORK VENDOl'S UNIT QlY n,a
IID DESCRIPTION DESCRIPTION PIUCE
111:M (Name & Venion)
NO
8 Pertcln Elmer ICP-MS Interface PerkinElmer ELAN 6000 $1,250 1 $1,250
with documentation ICP/MS Interface
/Part t N51770061
9 Hach Spectrophotometer RS-232 Interface $1,750 1 $1,750
Analyzer Interface with (Part t NSl 71102)
documentation
10 Skalar Automated BOD Sys. Skalar BOO Interface $1,250 1 $1,250
Interface with documentation
11 Lachat Ion Chromatograph Lachat -ICSOOO $1,000 1 $1,000
Interface with documentation /Part I NSl 770331
12 (4) Mass Me...,. (balances, RS-232 Interface $1,750 1 $1,750
scales, etc.) Interfaces with (Part I N5171102)
documentation
13 PE FIMS Interface with PerkinElmer Wlnlab M $1,000 1 $1,000
documentation Interface
{Part I NSl 770101
14 Olympus Mlcrolcope Olympua lnlaface $1,500 1 $1,500
15 Cltrex Software & Installation Improve Wtb based 17,000 $17,000
(Includes 4 days of installation education and
and training In addition to Item diqnostlcs (also has
Item 20) PODS funcllonallty)
16 Equipment/Instrument Instrument Malntanance $3,000 1 $3,000
Maintenance Func:llons and CalRnllon Module
17 Material s.fety Data Sheets MSDS Dialtal Fie $1,500 1 $1,500
Functions Cabinet Pro from
ChemSW -Sinai• User
Lnma
SOflWAII SUl10TAl '97,629
BASE SCOPE OF WORK VENDOR'S UNIT QTY PIia
BIO DESCRIPTION DESCRIPTION PIia
ITEM (Name & Venion)
NO
20 Install and Configure LIMS on Installation and $2,000 15 $30,000
server and clients Configuration Services per day Days
(Part I N5171115)
Includes all travel
' exoenses
21 Training units -Web based Training Services $200/hr 3 days $4,800
a) End Users -25 people
b) System Admin -4 people
22 Training units Training Services $2,000 12 $24,000
a) End Users -25 people (Partt N5171116) per day days
b) System Admin -4 people Includes all travel
c) Travel and related costs for expenses
L/E WWTP if at Vendor's site (if
necessarv)
23 Run-Time Functionality Requirement 2.0.N.125 $17Sper 8 $1,400
Instrument Report IJv Run-hour hours
lime
24 Performance Bond S 100
SH\IICES SUBTOTAi. $60,318
--
30 Equipment or hardware No extra required based -
required for instrument on L/E wwrP supplying
interfaces or to meet functional server hardware.
r..,.uirements
31 Husky recording unit & For field and laboratory $6,000 1 $6,000
Software clrect input of analytical
data (allo has PODS
" -· h-.\
32 Production of labels and Sequl Scientific: $5,000 1 $5,000
barcodes for samples and Bartender Barcode Label
sample equipment software application.
(Part t NSl 78106)
Printer and 5 hanclleld
bucode ruders
HAIDWAIE SUITOTAI. $11.111
S,--Dllc:iauRI ($13.111)
IA5E 11D lOTAl $155,929
WHEREAS, the Metro Mayors Caucus (Caucus), representing 31 municipalities in the
Denver Metropolitan region, has continually sought to establish an environment of
cooperation among Caucus members and among other governmental agencies and levels, u
principal strategy for effectively addressing the complex issues facing the region today,
including such issues u emergency preparedness and mutual support in response to natural
disaster and other emergencies; and
WHEREAS, the terrorist attacks of September 11, 2001 have changed life
throughout the Nation and robbed Americans of their sense of security; and
WHEREAS, the attacks have far-reaching implications for all cities and towns and
their tint rcsponden now on the front lines of hometown defense; and
WHEREAS, cities across America have shouldered the full fimncia1 burden for
hometown security defense at a cost of approximately S3 billion since September 2001; and
WHEREAS, at sipificant cost to local taxpaycn ICl'08S America, cities have met
their many new hometown security challenges by updating their cmcrpncy plam to meet
multiple new threats such u dirty bombs, bioloaical and chemical wcapom. tlkiDa on leCUrity
duties at commercial aiJports, idcntifyina and uscssina their vulnerabilities, and improviq
collaboration, communication and information sbarina within their rcaiom and with state and
federal government; and
WHEREAS, cities cannot carry this new financial burden alone much loapr and
continue to maintain other essential local services without raisin& local taxes or cuttiq
services; and
WHEREAS, a recent National League of Cities survey shows that, for tbc tint time
since 1992, a majority of cities arc less able to meet their financial needs because of I fall off
of revenues due to the economic downturn and the surae in spcndina for hometown security;
and
WHEREAS, Conarcss and the President have squandered a rare moment of bipartisan
unity by failing to act decisively on federal homeland security coordination and fundina; and
WHEREAS, cities and towns throupout Colondo have been workiq clolely with
state officials to establish state and local homeland security priorities and to cmurc that wbcn
Conarcss and the administration act to provide resources, that state and local efforts are well
coordinated and that appropriate resources will flow to tbc local aovcrnmcnts witbout delay.
NOW, THEREFORE, BE IT RESOLVED lbat the Metro Mayon Caucua (Cauc:us)
endorses the National League of Cities' October 22, 2002 Hometown Security Day to draw
attention to the euential role of America's cities and towns u the froid line of bomeJad
defense and the urgent need for a true federal-state-local partnership to carry out this new
responsibility; and
BE IT FURTHER RESOLVED, lbat the Caucus uraes Coapeu and the President to
work out their differences and pus a homeland NCUrity bill now to provicle a federal
framework for unified and coordinated rapome1 to terrorism; and
BE IT FURTHER RESOLVED, that the Caucus urp Conpaa and the Pmideat to
finalize irnmediate\y 2003 ftmclina for bomeland aecurity, partic:ularly the S3.5 billion
promised for fint responders and the $22 million per IDODlb reimbunement promiled to
cities and towns for providina local law enforcement at the nation '1 COIIIIIICICial airports.
ADOPTED AND APPROVED this 21st day of October, 2002.
ATTEST: Beva1y J. Bndsbaw, Mayor
Loucrisbia A. Ellis, City Clerk
I. Loucrilbia A. Ellis, City Clerk for tbe City of Enpwood, Colondo. bcreby Cll1ify the
above is a true copy of Raolulion No._. Scriel of 2002.
....... NO._L
m8Es6F2002
I
WHEREAS, the City Council, by Section 64 oftbe Enalewood Home Rule Charter,
bas the responsibility of appointing and establilhina compensation of the City Attorney; and
WHEREAS, after discussion and a,reement with the City Attomey, the City Council
bas determined to increue the salary of the City Attorney.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, ~T:
SecJjop l . 1be annual base pay for the City Attorney is hereby establilbed at
$120,514 commencina November l, 2002.
Section 2, lbe annual leave for the City Attorney lbaU be increased by 40 boun per
year commencina 2002.
ADOPTED AND APPROVED this 21st day of October, 2002.
'
ATTEST: Beverly J. Bndlllaw, Mayor
Loucrishia A. Ellis, City Clerk
I, Loucriahia A . Ellis, City Clerk for lbe City of Eqlewoocl, Colorado, benby Clltify lbe
above is a true copy of Resolution No._. Series of 2002.
'~"°·-SERfflS ur 2002
~ ltBSOLUTION ESTABLISIIINC 1111' ANNIW. IAIMV ft<JR +itj.,
OF THE CITY OF ENGLEWOOD, COLORADO.
WHEREAS, the City Council for the City of Enaicwood, by Section 68 of the
Englewood Home Rule Charter, bas the responsibility of establishing the salary for the City
Manager; and
WHEREAS, after discussion and agreement with the City Manager, the City Council
bas determined to increase the saluy of the City Manager.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, THAT:
Section 1. The annual base pay for the City Manager is hereby established at
$125,000 commencing November 1, 2002.
Section 2. Tbe City Manager is eligible for a retention bonus of Sl0,000 to be paid
November l, 2003, if he is still employed with the City of Englewood on cbat dale.
ADOPTED AND APPROVED this 21st day of October, 2002 .
ATTEST : Bcvmy J. Bradlbaw, Mayor
Loucrisbia A. Ellis, City Clerk
l , Loucrishia A. Ellis, City Clerk for the City of Englewood, Colondo, hereby c:ertil'y the
above is a true copy of Resolution No._, Series of 2002.
llaW1'ION NO. •
SEtfEs OF 2002 -
WHEREAS, the City Council, by Section 68 of the Englewood Home Rule Charter,
has the responsibility of establishina the salary for the Municipal Judge; and
WHEREAS, after discuuion and agreement with the Municipal Court Judge, the City
Council has determined to increase the salary of the Municipal Court Judge.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, THAT:
Section I. The annual salary for the Municipal Court Judge is hereby establisbed at S 101,500
commencing November l, 2002.
ADOPTED AND APPROVED this 21st day of October, 2002.
BeverlyJ.Bndsbaw,Mayor
ATTEST:
Loucrishia A . Ellis, City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of EnaJewood, Colorado, hereby certify the
above is a true copy of Resolution No._, Series of 2002 .
Loucrubia A. Ellis
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AGENDA FOR THE
REGULAR MEfflNG OF
THE ENGLEWOOD CITY COUNCIL
MONDAY, OCTOBER 21, 2002
7:30 P.M.
Englewood Civic Center • Council Chambers
1000 Englewood Parkway
Englewood, CO 80110
Call to order. f'): ~
Invocation~
Pledgeof4'-an:. ~
Roll Call.
Uns~sitors. (Please limit your presentation to five minutes.)
8 . Communications, Proclamations, and Appointments.
~5--() A eroclamati9n declaring the Month of November as National Hospice Mon~
~ ~ ){) A .eroclamatjgp declaring October 22, 2002 as Hometown Security Day.
9 . Public Hearing (None Scheduled)
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Englewood City Council Agenda
October 21, 2002 ~ Page 2
10. Consent Agenda . / t} {r---f-¥
~fi/Q,p,o~,d;nances on HBI Reading.
~ ,v-b . Approval of Ordinances on~
AA J ~ ~ J n i. Council Bill No. 46, accepting $9,500 from the State of Colorado, (/ t«.::r-':J:!_ Economic Development Commission to fund marketing and
administration activities for the Arapahoe County Enterprise Zone.
Council Bill No. 48, authorizing an Intergovernmental Agreement with the
Colorado Department of Transportation for Belleview Avenue Sidewalks.
Council Bill No. 49, authorizing an Intergovernmental Agreement with the
Colorado Department of Transportation for University Boulevard
Sidewalks.
Council Bill No. 53, approving an agreement with a concessionaire to
operate the Indoor Learning Center at the Englewood Golf Course.
c. Resolutions and Motions.
11 . Regular Agenda .
a. Approval of Ordinances o(§;t Readini)
i.
ii .
Council Bill No. 57 -Recommendation from the Departments of
~ommunity Development and Parks and Recreation to adopt a bill for an
ordinance approving an Intergovernmental Agreement with the
Englewood Housing Authority for property management services. Sl'IM so . . Diredor;,, ..... ,~
Pa and Rec:reation.~,.-r--, ~
Council Bill No. 51 -Recommendation from the epartment of Finance
and Administrative Services to adopt a bill for an ordinance adoptin1uaa;:::::::-..,
2003 Budget for the City of Englewood. STAFF SOURCE: Frank
Gryglewicz, Director of Finance and Administrative Services.
iii. Council Bill No.,.i2 -Recommendation from the Department of Finance
funds for the 2003 Budget for the City of Englewood . STAFF SOUR •
Frank Gryglewicz. Director of Finance and Administrative Semc:es. .
OfP ,Q
ai1d Administrative Services to adopt a bill for an ordinance appro~riatin ..
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Englewood City Council Agenda
October 21, 2002
Page 3
iv. Council Bill No. 50 -Recommendation from the Department of Finance
and Administrative Services to adopt a bill for an ordinance authorizing #,() the 2002 Mill Levy to be collected in 2003. STAFF SOURCE: a:.....a.,11sa-..J111.M,_.,..~
Gryglewicz, Director of Finance and Administrative Servi
v. Council Bill No. 55 -Recommendation from the Department o inance
r.. ~nd Administratiye Services to adopt a bill for an ordinance adopting the
. J-1,/2003 Budget for the Littleton/Englewood Wastewater Treatment Pla~t
STAFF SOURCE: Frank Gryglewicz, Director of Finance a~
Administrative Services. • . e::,Y
vi. Council Bill No. 56 -Recommendation from the Department of Finance
and Administrative Services to adopt a bill for an ordinance appropri~ating
funds for the 2003 Budget for the Littleton/Englewood Wastewater
Treatment Plant. STAFF SOURCE: Frank Gryglewicz, Director of
Finance and Administrative Services.
\
vii. Council Bill No. 58 -Recommendation from the Department of Finance
to .5 percent. STAFF SOURCE: Frank Gn,J~rector of Fina
arid Administrative Services to adopt a bill for an ordinance amendi~n
Englewood Municipal Code to reduce the Vendor Fee from 1.6 percen ~
and Administrative Services. ~
Approval of Ordinances Second eading.
;. Coo"dl Bill No. 45, auohori,;"8 a Sewe< Rate'"~ 'IS§
Resolutions and Motions.
i. Recommendation from the Departments of Public Works and Parks an .q
Recreation to approve, by motion, a construction contract for the Mall~
!I'\ and Recreation Center Expans1on7Remodel. Staff recommends awarding s~v the contract to the low bidder, As~an . in the amount ____ ____
ii.
$2,937,470.00. STAFF SOURCES ick Capital
and Jerrell Black, Director of Pa s a Reaeation.
Recommendation from the Littleton/Englewood Wa ewater T
Plant Supervisory Committee to approve, by motion, e purchase of a
Laboratory Information Management System Tor the Wastewater
Treatment Plant. The Committee recommends awarding a contract~o the
most technically advantageous bidder, Perkin Elmer, in the amount of
$156,000.00. STAFF SOURCE: Stewart H. Fonda, Diredor of Uti ~ /~
Please note: If you haw a clullilty and Med lllllilary _.or---. ....... ~ die Clly flf f i1wOOIII
(303-762·2405) al lost 41 houn in....._., .... ...._ ........ 11-li ,-.
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Englewood City Coundl Agenda
October 21, 2002
Page4
12. General Discussion .
a. Mayor's Choice.
/)_ " · i. A resolution supporting the Metro Mayors Caucus efforts to establish
/(1,(J.lr:I-. ricooperatlon among the caucus members and o~thr go mental
~ agencies ~o addr~s com~ i~sur. fjcing mu_siici · in e Denver ~ metropohtanregion. ft}~ ~ ·.
. · 1.1
. Council ~=,:; Choi5'1 rtJ~ ~ _ , ' -/ /!J,w. _j}_ i. A r':f,f:to-t!tabh;{.i~"::{~1£!t1Jitt;.,o;j/
1/uo:# 7tf ii. A resolution establishing the annual salary for the City Manager.
f<J,,/4:(1-· · 9r:' iii. A resolution establishing the annual salary for the Municipal Judge.
13 . City Manager's Report.
14. City Attorney's Report. , ·
. t'?:~
«'§2 ' Ke ·i wing minutes were transmitted to City Council between Octobe!r 4 and 17, 2002: ·
nglewood Housing Authority meeting of August 7, 2002
• Keep Englewood Beautiful meeting of September 10, 2002
• Englewood Planning and Zoning Commission meetings of September 1 O and 17, 2002
Englewood Public Library Board meeting of September 10, 2002 .
Englewood Transportation Advisory Committee meeting of September 12, 2002
• Englewood Code Enforcement Advisory Committee meeting of September 18, 2002
• Englewood Parade Committee meeting of September 18, 2002
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