HomeMy WebLinkAbout2001-02-20 (Regular) Meeting Agenda Packet-
•
I••
~~II I
•
• -
Regular City Council Meeting
February 20, 2001
..
Ordinance ti/./, 6, 7, 8, 9, 10, ll, 12, 13, 14, 15, 16
Resolution fl/./././, ur; ~ 1-l: lY, lM Wt 11(, 1-f:' i.i, 1..9, 20'
Y, v,-~ ;I, 25, 26, 27, 28, 29, 30
..
0
•
•
0
0
I· 0
•
•
I . Call to Order
•
. '''-~ .. . ,,,
• -~
ENGLEWOOD CITY COUNCIL
ENGLEWOOD. ARAPAHOE COUNTY, COLORADO
Regular Session
February 20, 2001
..
The regular meeting of the Englewood Ci ty Council was called to order by Mayor Bums at 40 p rn
2 . lnvontion
The invocation was given by Mayor Bums.
3 . Pledge of Allegiance
~ Pledge of Allegiance was led by Mayor Bums .
-I RollC,dl
Present :
Absent :
A quorum was present.
Also present:
5. Minutes
Counc il Members Grazuh s. Garren. Bradshaw. Wolos yn .
Yurchick. Bums
Counci l Member Nabho lz
City Manager Sears
City Anomey Brotzman
C ity Clerk Ellis
Open Space Manager Lee. Parks and Recreanon
As s istant Cn y \1anager Flahen }
Director Ingle. Information Technology
Director Simpson. Commumt . Development
Director Ross. Pubhc Work
Director O lson. afet y Service s
(a) COUNCIL MEMBER WOLOSYN MOVED. AND IT WAS SE<:<.>NOED. TO
APPROVE THE MINUTES OF THE REG ULAR CITY COl NCIL MEETING OF FEBRl 'AR\' !i .
2001.
Mouon camed.
Ayes :
Na ys ·
Absent :
6 . Scheduled Visiton
Counc il Members Garren , Bradshaw, Wolosyn . Yurcluc k.
Grazulis. Burns
None
ounc1I Member Nabholz
(a) Joshua Wieties and Shamim Amhcdzadagun were present, on behalf of the Baha 'i
community. to extend an invitation to City Council to anend a meeting on March 3, 2001 . Mr.
Amhedzadagun said he JUSt wanted to give a linlc bit of background . They are members of the Local
Spiritual Assembly of the Baha 'is of Englewood, he said, and that 1s basicall y the administrauve body of
•
1
!)
I • 0
•
•
•
Englewood Ci1,, Council
Februar~· 20. 2001
Page 2
•
• -
the conm1unity of Englewood. That wa s n ·t func11 o n111g for a" h1k beca use there \\el not enClugh
members in this community. But we Just wanted to mfo n11 ~ou . he ~J 1d . that \\t' an: fun1.·t1ornng no,, a~ .1
group. Basicall y. Mr. Amhedzadagun ad\"lsed . the mam intent of the Baha ·, co mmun11 ) 1 to 11) 10 1i.1>tn
and develop unity within the communities that we are m and "e JUSt wanted to e ~tend o ur en 1e·es to yo u
in whatever way you deem fit. "e are here for you. "e are here to se n,· th e commumt ) \.\"1th re;,pcc t 10
that. he said. we have been invoh·ed 111 trymg 10 put together some meeungs or forunb about 1111t.·rt'stm g
topics of toda y. such as how to foster world peace. equahty. and th e equalny of men and "omen. The
in\"ltauon we are extending is to one of these forums "e have already organized. This 1s actuall y th e
second one . The reason we wanted to come to you as a C ouncil. he said . 1s because \\C fed that as you are
already d1s1ingu1 shed members of thi s conm1u1111 y.1ha1 yo u really sen·e as an example to the rest of th e
community and you are m a position where yo u can affect a c hange in terms of these issue s. "hether 11 1,
racial equahty or equality of men and women. That 1 \\hy we are here to extend the 111n1a11 0 11 He said he
would hand 11 over to Joshua W1e11e s to extend the m\"ltallon.
Mr. Wieties offered thanks for the opportunit y 10 addres Coun c ,I. He sa id . JU t bnen y. he \\Oul d hk e to
elaborate a linle bit on the e,·ent itself. This 1s the second e,ent "e have sponsored. The first o ne . he ;,a,d.
was on the ehminauon ofprejud,ce and ho" 10 fo terrace u1111 y It "as ,ery sue ·es ful Jnd "e \\ere''')
pleased "nh the o utcome . Mr. W1e11e s ad, ,sed that th, e, ent i, peci li call, on the equaht) ,11 "omen Jnd
men. It will be March~·• at 7:3 0 p.m. at the Malley Senior enter O ur main peaker. D, ll od J
Mahmoudi. ,s currently the Dean of An and Science at :,;onheastem llhno 1s L"1m ers11y S h,· 1> a
phenomenal speaker and she spoke on thi s topic 1111ema11onall y and has had "era I book and JO tirnal
anicles published. Her most recent 1oumal amc le \\JS 111l ed "The Ro le o f '.\kn 111 Es 1abh,h111g the l·quaht,
of \\" omen." So. he said. we are 111crcd 1bl y exnted to ha, e suc h a phenomenal ,peake, he , e I k P"" ,Jed
the City C lerk with invitallons to be given to Counc il. '.\1r W1e11e , sa id he "ould. of coU1 Se . hke to e\lend
this invitation to the rest of the Engle\\ood conm1u111t ) a,:J the 111 /t'lh pr,·,c•nt tl w. c''<'ll111 g 11·e Jre ,er,
excited. he said. and we think this is a way. that \\e as md,ndual;. can loo • at ho " \\e c-an Jlfrc·t the,e
things and look at how the commumty of Engle\\OOd 11 elf can beg m 10 ta c kle and add re,;, th e,e ,s,ue ,
We would like to see you there . he said
Mayor Bums thanked them for conung.
Coun 11 Member Bradshaw pointed out that the pres was s 111mg at the table. 1fthey "anted to give h1111
mfomtat,on. She said that nught help 100.
7. ~on-scheduled Visitors
(a) Wah Palmer. 390 1 South Washington. advised that he lives on the comer ofWashmgton
and Mansfield. I know you say you want to remove the parking restricltons. he said. and when you do you
are gomg to bl ock us 111 . I-le pomted out that people do not honor the s ign s no ". I don ·1 kno" "hat make s
yo u 1h111k they are gomg to honor them later, he sa id . The pohce department" ,II not enforce 11. he s a,d .
they told me 11 is the lo "est pri ori ty and the y sa y C\'en ,fa driwwa) ,s bl oc hd. all the ) can do ,s ,,,u,· J
11cke1 .1he) can·1 unbloc k the driveway. No\\. he sa,d. I don·1 mmd on the front. 111 s 1us 1 permll par•mg
from 8 :00 to 4 :00. That is why, when we had the side . we at least had some park mg there . ~O\\. e , t'r)
time there 1s something going on up there. nine limes out often, we ca11 ·1 have any compan) \\liatsoe,er.
because there 1s no parking . And unless that is enforced. people" 111 not honor 11 . Mr. Palmer stated that
people up there are genmg to the point that they kno" that you ignore that place. e,-erybody ha s ,~m o red 11
over the years . We have been there 25 ye ars and the y have ig nored 11 all that 11me. th e, d o 11 ·1 \\Jnt to
enforce ii. I have asked the Cny Manager 10 come up there and talk to the people. he ~a,d . Do )OU kn o "
what his answer was'! His answer to me was "no that 's not my place. 111 ; your place to come d o "n here "
That was his answer. I think you people ought to be up th ere . he sa id . talkmg to the people 111 tlut areJ and
finding out what the y want and \\hat ts happenmg up there wnh that park111 g . becau se 11 is ge11111g \\O l">t'
There 1s more and more acll\ n y at the s hool. "h,ch ,s fine . but so mething should be Jone abo ut 11 . '" Jt
least the res1dems have some place to park . That 1s basically what I have to sa y. Ju st hke the cards yo u
•
)
I • 0
•
•
-•
Engle"·ood Cit~· Council
February 20, 2001
Page 3
... .. •
...
• -
sent out. the majority of the people said they wanted it to remain the same. what happened? You changed
it. You didn't hsten to the maJonty. You listened to the minority.
Mayor Bums ad\'ised Mr. Palmer that Council appreciated his thoughts. We are trymg to get mput on tlu s.
he said . It 1s basically a lose lose situation for the City Council, there 1s no "ay to '"n this one. but "e are
trying to listen to the neighborhood as best we can. Mayor Bums noted that II is a s 11ua11 on that s 11npl~
doesn 't work because there isn·t enough parking at that school for everybody who want s to go there '.\tr
Palmer said that 1s true . but he felt that if you would stan enforcmg the park mg and the re tncttons. a tier a
while. they would find someplace to park. He pointed out that Council wants to enforce the park mg do,rn
here because you have trouble with RTD. so you want to enforce that. Wh y 1s the parkmg up there an y
worse than this down here? Why should this be enforced and not that',
Mayor Bum noted we also get a lot ofcompla ,m s "hen"" ttcket people up and do"n the str e~i, He
thanked Mr. Palmer.
(b) Enc Benoluzzi said he wanted to take 1h1 opponumt~ 10. 0 111:e agam. thank th e Coun,11
for the grant to Up Close and Musical. He advised that that actuall y pro, 1ded the eed mone) for th e
Rhapsody at C l\ 1c Cemer perfom,ance that too l.. place on the 30'" '.\t r lk11 oluzz1 commented thJt he
thought 1t was really a fun. terrific experience and that evel)bod) had a good ttme . I al so wanted to thank
Mike Flaheny for helping to estabhsh gu1dehne for the future use of the atnum. he said . and pemmtmg th e
newl y established Englewood Cultural Ans Center A soc 1a11 on to ha, e a ce s for future performance
there . So once again. thanks a lot of your contnbutt on.
Mayor Bums thanked Mr. Benoluzzi . He noted they had a wonderful time . that II wa s a great concen and a
great evening. I appreciate your work . he said. and Assistant C n y Manager Mike Flaheny"s work as "ell.
Mr. Flabeny has done yeon,an's work on helping us try to detennme how to use that area m thi s ne\\
building and he has done a great job.
8. Communications, Prodamations and Appointments
Mayor Bums advised that Council had a number of resolutions reappo111t1ng and appo11111ng member to th,·
boards and conunissions for the City. We have some cenificates and Engkwood pms. he aid. which I "di
present to those that are being appointed and reappointed . Mayor Bums noted that for th ose "ho are not
here , we will see that they get their pm and their cemficate.
Mayor Bums commented that all ofCounc1l kmd of agreed that we had one of the bes t groups ofpeopk.
applying for the board and comnuss1on vacancies. we ha\'e e,er seen . We really had orne ternti .
dynamic people applying and some younger people that ha,en ·t be en here ,er} long and h1ghl ) educated
people. We just had a quality group and we are very plea sed about that. he sa id . Ma or Oum , stat ed
Council is very appreciative of the work that all of the se folks do on all of our boards and co1111111 ss 1o n, .
(a) A resolution reappomtmg Enc Beno luzz1 to the Urban Rene\\al AuthOnt) \\as
considered.
The resolution "as assigned a number and read by title :
RESOLUTIO.' NO. 6, SERIES OF 2001
A RESOLUTJO REAPPOINTING ERIC BERTOLUZZ I TO THE URBAN RENEWAL A THORITY
FOR THE CITY OF ENGLEWOOD, COLORADO.
COUNCIL MEMBER BRADSHA \\' MOVED. AND IT \\' AS SECONDED, TO APPRO\'E
RESOLUTION NO. 6, SERIES OF 2001 .
.
)
I • 0
]-
•
•
•
Englewood City Coundl
February 20. 2001
Page4
Ayes:
a ys:
Absent :
Motion earned .
•
• • '
Council Members Garren. Brads haw. Wo losyn. Yurch1 ck.
Grazuli s. Bums
None
Counc il \1emb~r :S:ab hol z
Ma yor Bums pre sented a certifi ca te and C 11 y p,n to \1r Bert o luzz1
..
(b) COUNCIL MEMBER WOLOSY~ MOVED. AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (b).
RESOLUTION NO. 7. SERIES OF 2001
A RESOLUTION APPOINTING JEN IFER BIPPUS TO THE KEEP E~G LEWOOD BEAt:T IF lJ L
COMMISSION FOR THE CITY OF ENGLEWOOD. COLORADO.
Vote results:
Ayes :
Na ys :
Absent :
Motion earned.
Council Members Garrett . Brad sha \\. Wo losyn . Yurch1c k.
Grazuhs. Bums
S one
Counc il Member Nabholz
Mayor Bums presented a certificate and C ity pm to Ms. Bippus.
(c) COUNCIL MEMBER WOLOSYN '.\10\"ED. AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (c).
RESOL TIO 'NO . 8. SERJES OF 200 1
A RESO LCTI O S REAPPO IST IS G \\'I LLIA\1 BODI: 1 111 1: BOA RD 0 ~ A DJ L ·1 \I I::-,. I \ ,o
APPEALS FOR TH E CITY OF E NGL E WOOD. CO LO RADO .
Vote results:
Ayes :
Na ys :
Absent :
Motion carried .
Council Members Garrett , Bradshaw. Wolosyn. Yurc h1 ck.
Grazuhs, Burns
None
Counc il Member Nabho lz
(d) COUNCIL MEMBER WOLOSYN MOVED. AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (d).
RESO LU TION 0 . 9, SERJES OF 2001
A RESOL TIO REAPPOIN TI NG ROBERT CASSIDY TO TH E WAT E R A ND SE W ER BOARD FO R
THE CITY OF ENGLEWOOD, COLORADO.
Vote results:
Ayes :
Nays:
Absent :
Council Members Garre n . Brad sha". W o lo syn , Yurch1 c k.
Grazuhs, Burns
None
Council Member Nabholz
)
I • 0
-
•
•
•
•
,, .. , ... .. ,
• -
Englewood City Council
Februa~·?0.2001
Page S
Motion carried.
(e) COUNCIL MEMBt:R WOLOSYN MO\IED. AND IT WAS SECO'.'IIDED. TO
APPRO\IE AGENDA ITEM 8 (e).
RESOLUTIO NO . 10. SERJES OF 2001
A RESOLUTION APPOINT! G JOHN. A DANNER TO rH E KEtP t GLtWOOD BtA L TIR L
COMMISSION FOR THE CITY OF ENGLEWOOD. COLORADO.
\I ote results:
Ayes :
Nays :
Absent :
Motion camed.
Council Members Garrett. Brad ha". \\'o lo }11. Yurch1ck .
Grazulis. Bums
None
Council Me mber "-abhol z
(f) COUNCIL MEMBER WOLOS~ MO\"ED. A~ll IT WAS SECO'.'IIOEO. TO
APPROVE AGENDA ITEM 8 (f).
IU.SOLL 11 0"-'.'-0 11. tRlb U~ 2001
A RESOL TION APPOll\'TING BRY A 1 DesMARTEAC TO HIE CODE ENFO RCEMENT
ADVISORY COMMITTEE FOR THE CITY OF ENGLEWOOD. COLORADO .
\I ote results:
Aye :
Nays :
Absent.
Mouon amed.
Counc ,1 M~mbers Garrett . Bradshaw. Wolosyn. Yurch1ck .
Grazuhs. Burns
one
Council Member Nabholz
(g) COUNCIL MEMBER WOLOSYN MOVED. AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (&)·
RESOLUTION NO . 12 . ERIES OF 2001
A RESOLUTION REAPPOINTING DONALD EDWARDS TO THE KEE P ENGLEWOOD
BEA UTIFUL COMM I 10 FOR THE C ITY OF ENGLEWOOD . CO LORADO
\I ote results:
~1u11un ... a11 1cJ .
Ayes :
Na),
Absent :
Council Members Garrett . Bradsha". Wolo syn. Yurch1 ck.
Grazuhs. Burns
:S:une
Counc il Member 1\abholz
Mayor Bums presented a cenificate and City pm to Mr. Edwards .
(h) COUNCIL MEMBER WOLOSYN MO\IED. AND IT WAS SECONDED. TO
APPRO\IE AGENDA ITEM 8 (b).
RESOLUTION NO. 13 . SERJES OF 2001
)
I • 0
-
•
•
•
Englewood City Council
February 20. 2001
Pagel>
1~ •••
•
• -
A RESOL ·TloN APPOINT!. 1G SAMARA FERBER TO THE KEEP ENGLEWOOD BEALTIFL'L
COMM I SSION FOR THE CITY OF ENGLEWOOD. COLO RADO .
\' ote results :
Aye :
Nays :
Absent :
Motion carried .
Council Members Garren. Bradshaw . Wolosyn. Yurch,ck .
Grazulis . Bums
None
Council Member Nabholz
Mayor Bums presented a cemficate and City pm to Ms . Ferber
11) COUNCIL MEMBER WOLOSYN MO\"ED. AND IT WAS SECO~DED. TO
APPROVE AGE:'11DA HEM 8 (i).
RESOL UTION 0. 14 . SERIES OF 2001
A RESOLUTION APPOINTING RONALD FISH TO THE KEE P E'.'-lGLEWOOD BEALTIFL"L
COMMISSION FOR THE CITY OF ENGLEWOOD. COLORADO
Vote results:
Ayes :
Nays :
Absent :
Motion carried.
Council Members Garren . Bradsha-.. \\'olosyn. Yurchick.
Grazulis. Bums
None
Council Member Nabholz
(j) COUNCIL MEMBER WOLOS\"~ ~10\"ED. A~D IT\\ AS SECO~DED. TO
APPROVE AGENDA ITEM 8 (j).
RESOLUTION NO. 15 . SERIES OF 2001
A RESOL UTION REAPPOI 'TING CYNDI KRIEGE R TO THI: PLA:-.:NJ~
COMMISSION FOR THE CITY OF ENGLEWOOD, COLORADO
\'ote r-,sults:
Ayes :
Nays :
Absent :
Motion carried.
Coun ci l Members Garren, Brad sha-.. \\'oloS)11 . Yurc h, k.
Grazulis , Burns
None
Council Member Nabholz
(k) COUNCIL MEMBER WOLOSYN MOVED. A.:~D IT WAS SE:CO~DED. TO
APPROVE AGENDA ITEM 8 (k).
RESOL TION NO. 16. SERIES OF 2001
A RESOLLTIO 's REAPPOIKTl!'<G DEBBIE LATHRU M TO THE PLA NN ING A'.'-lD ZON ING
OMMISSIO!I. FOR THE CITY OF ENGLEWOOD. CO LORADO.
Vote re1ul11:
Ayes : Council Members Garren . Bradsha". \\'o lo syn. Yurch,c k.
•
)
I • 0
•
•
•
______ ......, __________________________ .,, _____ _
Englewood City Council
February 20, 2001
Page 7
Nays :
Absent :
Motion earned.
•
' -..
• -
Grazulis. Burns
one
Council Member Nabholz
...
'
(I) COUNCIL MEMBER WOLOSYN MOVED. AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (I).
RESOLUTION NO. 17 . SERIES OF 2001
A RESOLUTION REAPPOINTING DEYO McCULLOUGH TO THE MALLEY C ENTER TR . 1
FUND FOR THE CITY OF ENGLEWOOD, COLORADO.
Vote results:
Ayes :
Nays:
Absent:
Motion carried.
Council Members Garren. Bradsha". Wolo s yn . Yurch,,k.
Grazuhs. Burns
None
Council Member Nabholz
Mayor Burns presented a certificate and Ctt) pm to Mr. McC ull ough.
(m) COUNCIL MEMBER WOLOSYN MOVED. A"IID IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (m).
RESOLL'TIO'll NO 18 . SERIES OF 2001
A RESOLUTION APPOINTING STEVEN MULHERN TO THE ELECTION COMMISSION FOR THE
CITY OF ENGLEWOOD. COLORADO.
VOie rellllh:
Ayes:
. ays:
Absent :
Motion earned .
Council Members Garren. Bradshaw. Wo lo syn . Yurchick .
Grazuhs. Bums
1on e
Council Member Nabholz
(n) COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (n) .
RESOLUTIO NO. 19 . SERIES OF 2001
A RESOLUTION REAPPOINTING SHANNO MARY O'LEARY TO TH E p ·sue LIBRARY
BOARD FOR THE CITY OF E;'JGLEWOOD . COLORADO.
Vote results:
Ayes:
Nays :
Absent :
Motion earned .
Council Members Garren. Bradsha". Wolos yn . Yurc h1ck .
Grazuhs. Burns
None
Counc,l Member abholz
)
I • 0
•
•
•
•
• -
En11lewood City Council
February 20, 2001
Page 8
(o) COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (o).
RESOL UTION NO . 20 . SERIES OF 2001
A RESOLUTION APPOINTING KAREN PILGRIM TO THE PU BLIC LIBRARY BOARD FOR TH E
CITY OF ENGLEWOOD. COLORADO.
Vote resul.ts:
Motion carried .
Ayes :
ays :
Absent :
Council Members Garren . Bradsha ". \\'o losyn . Yur(h1 d,
Gra zuh s. Burns
None
Council \1ember ~abho lz
Mayor Bums presented a cenificate and City pin to Ms. P,lgnm.
(p) COUNCIL MEMBER WOLOSYN MOVED. AND IT WAS SEco,DED. TO
APPROVE AGENDA ITEM 8 (Pl•
RESOLUTION :-.:o . 21 . SERIES OF 200 I
A RESOLUTION REAPPOINTING DONALD ROTH TO THE RBAN RE 'E\\' AL A T HORITY FOR
THE CITY OF ENGLEWOOD. COLORADO .
Vote results:
Ayes :
ays :
Absent :
Motion earned .
Council Members Garren. Bradshaw. Wolosyn . Yurch,ck.
Grazuhs . Burns
None
Council Member Nabholz
(q) COUNCIL MEMBER WOLOSYN MOHD. A,D IT WAS SECO:\DED. TO
APPROVE AGE:'IIDA ITEM 8 (q).
RESOLUTION 0 . 22, SERIES OF 2001
A RESOL TION APPOINTING YVONNE RUSSELL TO THE PUBLIC LIBRARY BOARD FOR THI:
CITY OF ENGLEWOOD. COLORADO .
Vote results:
Ayes :
Nays :
Absent :
Motion carried.
Council Members Garren, Bradshaw, Wolosyn, Yurchick.
Grazuhs, Bums
one
Council Member Nabholz
Mayor Bums presented a certificate and City pin to Ms. Russell.
(r) COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (r).
RESOLUTION 0. 23 , SERIES OF 2001
)
I • C,
-
l
•
•
•
Engle .. ·ood City Council
February 20. 2001
Page9
-----,,.-•
• -..
A R£SOL TION APPO INTING JACKIE WHITE TO THE KEEP ENGLEWOOD B EAL' rlFL'L
COMMISSION FOR THE CITY OF ENGLEWOOD. COLORADO .
\'01e resulls:
Ayes :
Nays:
Absen1:
Morion carried.
Council Members Garren, Bradshaw. Wolosyn. Yurch,ck.
Grazulis, Bums
No ne
Council Member Na bholz
(s) COUNCIL MEMBER WOLOSYN MOVED. AND IT WAS SECONDED. TO
APPROVE AGENDA ITEM 8 (s).
RESOLUTION 0 . 24. SERIES OF 2001
A R£SOLUTl0 . APPOINTING AL TERNA TE MEMBERS TO VARIO 'S BOARDS A:'\D
COM.M ISS IO:'\ FOR THE C IT Y OF E:'\GLE\\'OOD. OLORADO.
(i)
and Appeals .
(ii)
on1011ss1on
(iii)
Au1hon1y .
Vote results:
Ayes :
Nays :
Absent :
\fouon camed.
Steve Mulhern as an alternate member on the Engle\\OOd Board o f Adj ustm e nt
Patricia Mueller a s an alternat e memb er o n the Engle\\ood PIJ11111n ;. Jn J 7 ,,n 11 1g
Ro nald Fish as an alternate member on the Eng le"ood L'rban Rene"al
Council Members Garren. Bradshaw. Wolosyn. Yurch,ck.
Grazulis. Bums
'one
Council Member Nabholz
Mayor Bums said he would like to thank all of the people" ho ubmuted their apphcauons to sen·e on o ur
boards and commissions. We reall y couldn 't function properl y wnho ut yo ur assistance. he sa ,d . He asked
that everyone give them a big round of applause .
9 . Public Hearing
No public hearing was schedul ed before Counc il.
10 . Consent Agenda
COUNCIL MEMBER GARRETT MOVED. AND IT WAS SECO!liDED. TO APPROVE
CO!liSENT AGE!liDA ITEMS 10 (a) (i) and (ii). 10 (b) (i) and (ii). 10 (t) (i). (ii) and (iii).
(a) Approval of Ordinances on First Reading
(t) COUNCIL BILL 0 . 6 . INTROD UCED BY COUNCIL MEMBER GA RRETT
•
. .
)
I • 0
J
•
•
•
Engle"·ood Cily Council
February 20, 2001
Page 10
.. .. ..
•
• -...
A BILL FOR AN ORDINANCE A UTHORIZING A BUS INESS LEASE WITH J & J HE:-.iDE RSON.
INC. FOR USE OF THE ARAPAHOE RE NTAL PROPERTY .
(ii) CO CIL BILL NO. 7. INTROD UCED BY COUNC IL MEMBER GA RRET!
A BILL FOR AN ORDIN A NCE AUTHORIZING A B SINESS LEASE WITH MEL V IN AND SHELLY
BEDORE FOR USE OF THE REAL PROPERTY LOCATED AT FLOYD A VENUE TO BE USED AS
CUSTOMER PARK.I NG.
(b ) Approval of Ordinances on Second Read mg
(i) ORDIN A NCE NO . 4. SE RI ES OF 2001 (COLJ NCIL BILL '.'\O 3.
IN TRODUCED BY COUNCIL MEMBER GA RR ETT)
A ORDINANCE A UTHORJZING AN IN TERGOVERN M E TAL AGREEMENT BETW EEN THI:
COLORADO DEPARTMENT OF TRA NS PORTATION (C OOT ) AND THE C ITY OF ENG LE\\.OOD
PERTAIN ING TO A GRANT CONTI NUI NG T HE T RAFFI C EN FOR CEMENT PROJ ECT.
(ii) ORDINANCE NO . 5, SERIES OF 200 1 (CO 'CIL BILL NO . 5.
INTRODUCED BY COUNCIL MEMBER WOLOSYN )
AN ORDINANCE AMENDING TITLE 2. OF THE ENGLEWOOD MUNICIPAL CO D E 2000 BY T H E
ADDITION OF A NEW CHAPTER 11 , EST AB LISH ING THE ALLIANCE FOR COMMERCE IN
ENGLEWOOD (ACE) FOR THE CITY OF ENGLEWOOD. COLORADO.
(c) Resolutions and Motions
(i) P RCHASE OF A HALF TON PICK P TR UC K THRO GH TH E STATE
OF OLORADO BID PROC ESS AT A TOTAL COST OF $21.092 .00.
(11 ) PU RCHASE OF A TE'-1 YARD D MP TRUCK FROM B RT CH EV ROLET
IN TH E AMO .NT OF $62.409.00.
(u i) APPOINTME!\'T OF RONALD J CO H E'-1 TO SE RVE A HFAR I\; ,
OFF ICE R PLJ RS ANT fO TITLI: 3. E TIO!\ 2 OF I H I: E;s;GLl:WOOD \1 L:--l llPAL (Ol)I:
\'ote rHulti;:
Ayes :
"la)S :
Absent :
Mouon ea rned.
11 . Recular A&enda
Council Members Garren, Bradshaw, Wolosyn , Yurch,ck.
Grazulis , Bums
:"\one
Counc il Member Nabholz
(a) Approval of Ordinances on First Reading
There were no additional items submined for approval on first reading. (See Agenda Item IO -Consent
Agenda .)
(b ) Approval of Ordinances on Second Reading
,.
.,; .
. 1
' •
I • 0
•
•
-•
Englewood Cit~· Council
February 20, 2001
Page II
. ,.
•
·,
• -.,
There \\ere no add111onal nems subm nted for appro,al on e,ond rea ,hng I ·ee Agend.1 hem IO -Cu n,ent
Agenda .)
(c) .Resolutions and Motions
(1) Open Space :'-fana ger Lee pre ented a ,e,·oarune nd:rn on from the Park , and
Recreation Department to approve. by motion . a contract for Re reauon fa 1l111e concept designs wnh
Barker. Rmker. Seacat Architecture m the sum of$68.500.00. He pomted out that Barker. Rinker. eacat
Architecture did the initial design for the Malley Ce nter, the design for the Engle"ood Recreauon Ce nter .
and they were a pan of this initial feasibiln y tudy "'htch was done ba ck m 199 . They were a ub
consultant to BBC .
Mayor Bums commented that tt seems the y are "ery fam1har "1th our proJect m th e 11 ) :'-1r Le e said
yes, very much so .
Mayor Bums asked 1fthis was a nego11a1ed contract. C at y Manager Sears atd that. a s he understJnd, 11 . 11
was and. as Mr. Lee indicated. we had actuall y worked wtth them to do the ongmal recreall o n fa till) and
that is wh y we wanted to go back with them . We negottated with them and I don't behe\'e . he sa,d . that \\C
have negotiated with an y ot her arch11ect to do this work Manager Lee sa id that "as also ha s
understand mg . City Manager Sears stated that. because of their knowledge of the proJect and kn o " led ge o f
the design "e felt the y would do the best Job and they do have a ,·ery strong reputall on fo r park s and
recreation fac1ht1es m the state .
Mayor Burns asked 1f legall y this wa s appropnate . C 11 y Anome) Brotz man said ye s. becat1>e till', a, a
professional services contract.
Council Member Bradsha" asked 1fthese funds are available m the 2001 Budget. :'-1r . Lee a,d )C . the)
are apart from the CTF and apart from the Trust Fund .
COUNCIL MEMBER GARRETT MO\"[D. AND IT WAS SECONDED. TO APPRO\'[ AGE:-.DA
ITEM 11 (cl (i)-A CONTRACT FOR RECREATION FACILITIES CO!',CEPT DESIG!\S WITH
BARKER. RINKER. SEACAT ARCHITECTURE IN THE SUM OF S68.500.00.
Motion earned.
Ayes :
°"a ) :
Absent :
Counci l Members Garren. Bradshaw, Wolosyn. Yurch1ck .
Grazulis. Burns
~one
Council Member Nabholz
(ti ) Assistant City Manager Flaherty presented a re co rnme ndau o n from the Parks
and Recreation Department to approve . by motion. an analysis contra ct for a Cu ltural Ans Ce nt e r
Fundraising Feasibility Study with the Midas Consulting Group, In c .. m the amount of $18.500.00. The
recommendation is to approve a Capi tal Campaign Feasibility Study 10 Mida s Consulting Group. he sa id .
This contract 1s a result of a request for proposa ls. Three proposal were re ce ,"ed and M1da . "h1ch "as
the lowest proposal of the three received, was selected . Funds are a, ailable for th, proJect. he ad,·1sed. in
the 200 I Cultura l Ans Conunission Budget. He said we have members of the C ultural Ans onurns 10n
here to speak to any questions Council might have . Mr Flahert y sa id he "ould also try 10 ans\\er an y
questions.
Mayor Burns said he did notice that representati\'es from the C ultural Ans Conm11 ss1on "ere pre;,e nt I k
stated that 1f anyone would hke to speak to thi s the y could come fornard . Mayor Bums comme nted that
Council would kind of like to know how they are coming along and where thi s is going to take them .
•
)
I • 0
•
j
Englewood Cit~· Council
February 20. 2001
Page 12
...
·~
•
...
• -..
Council ~!ember Wolosyn a,d he \\OUld Ith 10 Sa) that. as a member of the exploratory co nunntee. she
par11c1pa1ed 111 the m1erv1 e " proces \\1th the three companies . In response 10 ~layo r Bum . \1 s . Wo losyn
stated that she was very satisfied with Midas. that they were qualit y and she thought they had a \\Onderful
sample report and the price was wonderful.
Enc Bertoluzzi said they appreciate th, He stated that he understands there ,s a l111e 11em m the 200 I
Budget and they are just aslong for ome of tho e funds for th, very important stud y As yo u kno ". he
said. the En g lewood C ultural Art C enter Association ha s conmutted 10 ra,sm g about 15 mtlh o n toward
the c reauon of the ans center and we had a ,·ery uccess ful marketing feas1b1ht y study done 110 1 long ago
for $7,500.00 and II was ternfic !\ow "e are ho pmg. s mce we have c hosen thi s , er) good fim1 . that we
can get thi s nnponam and nece sary feas1b1l11y stud y o n the capital campaign. ·o "e \\Ould apprecia te
Council's suppon. he said . Mr. Benoluzz, thanked C ouncil.
COUNCIL MEMBER BRADSHAW MOVED. A.'1D IT WAS SECO"DED. TO APPROH:
AGENDA ITEM 11 (c) (ii) -A.Iii ANALYSIS CONTRACT FOR A CTLTI 'RAL ARTS C'ENTER
•T'NDRAISING •. EASIBILITY STUDY WITH THE MIDAS CONS! LTl"G GROl P. I"(' .. IN
THE AMOUNT or S18.500.00.
Mouon camed.
Ayes:
Nays:
Absent :
Counc il Members Garrett. Bradsha". \\'o lo )11. Yu rch1 c ~.
G razuhs. Burns
None
Council Member Nabholz
(i 11 ) Director Ingle presented a recommenda11 on fro m the Department of ln fonna11 0 11
I eclmology to approve, by mouon. a professional sernces onsul11ng contra ct "1th Ddo 111,· & T o u he .
LLP. to assist with the development ofa city-wide Strate gic Information Technology Plan lie ad, 1sed
that, carher ttus month, they had the opportunity to bnef Council on the RFP p rocess that "a; undenaken
to select a consultant partner to assist us in the analysis and development of spec ,fi cauons for a ne" ci t ) -
"~de financial management, human resources and ut,hty b1lhng system. in add111on 10 he lping u spe if) a
three to four year information technology strategic plan for all the other system ne eds of th e II) Director
Ingle stated that af\er a dehberative process that invoh·ed several o n-si te v1s1ts to check on our
re ommended consultant, Delo111 e & Touche. LLP. the comm111ee . composed of e ight md l\ ,dua ls from
across the orgamzauon, 1s recommendmg Delo111e & Touche . Before Counc 1l 1s a contract that ha s been
negotiated. he said. and I should mention that Jefferson County wa instrumental m thi s 10 us. pnmanl y
because they went through a s nrular contra t negoua11on "uh Ddo 111e & Touc he abo ut >L\ month, ago
which took about three months to complete . He noted we \\ere able 10 use a lo t of the adnce a nd ac tua l
content of that contract they negotiated with Deloitte & Touche to our benefit We fed there are several
advantageous provisions in thi s contract for u s. he said. and we feel ve ry com fo rtable tha1 "" "'ll be able
to undertake an expeditious and thorough "ork process \\'1th them.
Mayor Bums commented that he remembers Direc tor Ingl e was \'ery high o n this firm m hi s ess1011 "11h
C ouncil. Mr In g le advised that the y had th,neen res ponses 10 the RFP and the y narrO\,ed II down to four
and put the m through extensl\·e mterv 1ews and refere nce c he cks. He stated they unan11nously came 10 the
conclus ion that Delaine & Touche would be the best panner for u s. But, he pointed out. they took time to
visn several ciues and counties locally that were either in the process of working with Deloitte & Touche or
had recently completed projects with them and that substantiated the recommendation.
COUNCIL MEMBER GARRETT MO\'ED, AND IT WAS SECONDED. TO APPROVE AGENDA
ITEM 11 (c) (iii) -A PROFESSIONAL SERVICES CONSUL TING CONTRACT wrrn
DELOITTE & TOUCHE, LLP, TO ASSIST WITH THE DEVELOPMENT or A CITY-WIDE
STRATEGIC INFORMATION TECHNOLOGY PLAN.
A yes: Council Members Garrett. Bradshaw, Wolosyn. Yurchick.
Grazulis. Burrts
•
.
)
I • 0
J
•
j
•
Englewood Cil) Council
February 20. 2001
Page 13
'ay :
Absent .
Motion earned
I 2 Genrral Discussion
(a) Mayor's Cho, e
•
• -'
~one
Coun cil Member Nabhol z
(1J Ma yo r Bums advised that he re ce ived a c all fr o m Abby Go ldsmnh of Keep
Englewood Beaut1ful (KEB), and he understands she will be sending Council a lener. regarding Ja ckie
Edwards . He noted Council did not reappoint Ms . Edwards as Counc1l 1hought she was not ehg1ble as she
is no longer a resident. It appears , he said. that that is not a qualification and \1s. Gold rnith ha s asked that
Council reappoint Ms . Edwards. Mayor Bums pointed out that "e do have vacancies on that Comm, s,on.
C it y Anomey Brotzman has confirmed that 11 is not neces sary to be a re s ident. he sa,J. and !111 1s a wry
good member. who has gone out of her way to serve on that commmee. Counc il can e uher reappoint h,:r
tonight. he said, or wait for the lener. which will explain that KEB voted to re comme nd that she be
reappointed .
Council Member Bradshaw commented that she felt bad because Ms . Ed"ards didn 't hv e in the C it ) and
she thought she couldn 't serve . So. she aid . I ma y have mi sg uided us on that. But I am glad she ca n
serve .
COUNCIL MEMBER BRADSHAW MOVED. AND IT WAS SECONDED. TO REAPPOl'.'iT
JACQUELINE EDWARDS TO THE KEEP E~GU:WOOD BEAi 'TUTL COM'\1 1SS IO'.'i FOR
THE CIT\' OF ENGU:WOOD.
Ayes :
Nays :
Absent
Motion ea rned.
Coun cil \1 e mbers Garrell. Brad ha". \\'o lo s~11. Yur chic ~.
Grawh s. Burns
None
ou nc1l \1embe, ,abhol,
Ma ym Burn, ad\l,ed that the lener had not gone vut 10 her '3 )mg that she \\J:, not reappointed .
(i1) Mayor Burns ad\'l se d that we hosted the Arapahoe Mayors and Mana gers
breakfast last Fnday and had a considerable presentation by John Claflin the Assistant Manager of RTD .
They are very ambitiously planning ahead for fun her corridor build outs on light rail . he said . mcludm g the
west corridor and the y are coordina tin g with the a,rtram to DI A. They are also talkin g abou t. po ss ibl y.
another vote next year on a tax increase for RTD . Mayor Burns no ted that he did sa y the reason for th e
new enthusiasm is the success of the southwest corridor light rail and that ,s what is reall y drivmg a lot of
people and is resulting in their enthusiasm for building out the system ome more . We were kmd of
surprised at how aggressively they are proceeding. he sa id . They ertamly have a plan mapped out and
they are also Yery aggressivel y proceeding with the General Iron s ue . a well.
(iii) Mayor Bums advised that Fnday I the \1etro Mayo rs Ca ucu s meetin g m
Westminster. I am going to try to get down to the South Metro C hamber luncheon after that , he a,d. "here
they will honor an Englewood business . He noted that the name of the wmner 1s not publi c and ha s not
been released yet. Mayor Bums stated the y will announce the "inner at the luncheon and 11 will be a , er)
ni ce day for Engle" ood .
(1v) Ma yor Bums said he understood that Council \\Ou ld not ha,c a S tu d~ S,·,sion
next week . He asked ,f that was correct. Cuy Manager Sears advised that that ,s correct
(b) CoU11C1l Member's Chm c
)
I • 0
•'
j
•
Englewood City Council
Februar~· 20. 2001
Page 14
·,·
(1) Council Member Garren :
•
• -
l. He no ted (.oun.:,I re ·el\ed a repon on code enforcemelll and one of1he tl1111g, he no11 ced "•• the
sort ofh,gh incident of snow tickets that were given out. I think that probably. he said . as a C'o un c ,I. "t'
need to sel up the policies "e "'ould hke to see and maybe we should set up a Stu d y e s>1 011 to dea l '"'h
some of these code enforcement issues . Because. he said. when I came on Coun 11 three and a ha lf~ea rs
ago. there was a very important push. by the citizens. for more code enforcement. No" I am stanmg 10
hear other 1hmgs and maybe "e need to find 1ha1 nght balance and that ,s to me "hat the lounc,I net'J 1u
do , because code enforcement ,s domg exactly what we asked them to do . I don ·1 have trnubk with "hat
they are doing, he satd. but as a Council we need to start looking at the pol,nes and whether "e need to
modify that . Ma ybe not. but I thmk "e should take a c lo ser lo ok.
2. He said "hen he went by aha11 o n Arm) th ey \\tre go ne . He as ke d 1f 1he) ha,e mo ,ed uut
Director Simpson said we have been talking to them. that the) mo ,ed o ut to a locat1 o n u n Broad \\J) Jnd
they are potentially maintaining some offi ce s pa e 111 that buildmg He ad\'l sed that \\t' are luokmg J I
seeing other uses for that space.
Council Member Bradsha" asked 1f the y mo ,ed to the G o d,\111 s ue o n Broad \\3). 0 11ecto1 :,,mp,on J 1J
yes .
Mayor Bums asked 1fthey o wn that bu1ldmg o r 1f 11 1 lea ed . Dire ctor Simpson s aid that he be he ,es the y
own that building. but be ,s not certain There are issues as sociated with that. he said. as 11 ,s acruall y
considered a non-conforming use at that location. As long as the y maintain ownership and co ntinue the use
there for 180 days they may continue.
3. Mr. Garren commented 1ha1 he kno "s se ,eral people are go mg 10 Was hmgto n and . as he ha s sa id .
he is a supporter of "TI Den reports . But. he stated. the one thmg he would hke to see. as opposed to mo re
dialogue abou1 what yo u did and "Ital bro hure , )OU p1 ked up , 1s \\hat 1t 111ean, to the c 11 11 cn of
Englewood, because 11 ,s our tax dollars that are pa ying for these mps. A report that 111d1 ca1e s "hat you
learned that will help you govern bener. ounc ,I Member Bradsha" said )es. JU St c ne pag e . Counc il
Member Garren agreed. JUSt one page. JUSt a shon repon about 1he benefit
4 . He asked about the parking snuat1on around thi s center and for RTD. as we ha,e started enfornng
the park111g restnctlons a lot more serious ly He reque sted the C ounc il re el\e. in their next packet. a repon
on how that enforcement process , gomg.
City Manager Sears tated that staff ,.-,II d o a full summary and not ed tha1 "e are mee 11n g constantl y " 1t h
RTD and we are reall y tryin g to find a balance and al so so me lo ng -1 e nn solutio ns. He ad, 1sed 1ha1 o ur
negotiations and d1sc uss1 o ns with RTD are kad1n g to. perhaps. so me o ther park mg ahc rn a11 , e, 1h,s
summer when more money gets freed up . both for th e O xford sne and thi s s ue . But n I Wr) deli cate
try ing to ,.e ,gh more en fo rcement. up to a hundred 11 cke1 s o r mo re a da y. ag amst mak111 g peo ple ha, e more
of a our experience . At the same 11me . he said. "e are fa c mg 12 00 plus RTD parkers a da y and 1ha1 1s
beyond 1he level of the contract that we have \\•1th R rD.
Council Member Garren pointed out that RTD ha s an option to increase their parking at C uyCenter. I am
sympathetic to RTD and their use , he said. but al the same lime we spent a long time on the proJect.
dehcately workmg on the parking balance and we cannot afford to hun this center because RTD did not
property allocate their space. City Manager Sears said that is nght.
Mayor Burns advised that John Claflin did mention that on the southeast comdor the y are 1ry111g to,
remarkably. increase the parking. but FTA and their contracts will only pa y for so much. So they reall y put
the burden on RTD to pay for the rest. But, he noted . Mr. lafhn talked about th.:1r op11on ou1 here 100 and
•
)
I • 0
l •
•
-•
Engle"ood City Council
February 20, 2001
Page IS
.•. ..
•
• -'
we brought this up and also. very openly. mentioned the Oxford location . They have monies 111 reserve to
do that . he said . but the y are lookin g at their total expend1rures for the so uthea st comdor. too . Ma yor Burn,
opined that it is a delicate issue and we would like to press this with them. bec ause thi s 1s not going to get
better as we get more tenant and more butldmgs up . Also . he noted. more people are aware of the
Englewood station and they hke to come here. so "e are already o,·erburdened .
Ctty Manager Sears adv, ed that "e ha,e \11k e Flaheny. Ri ck Kalun. Bob ,mpso n and C hn Obon \\Ith
the code people. takmg a look at 11 . but we need to pro\'lde a full comprehe nsive repon to the Co un c il and
they will come back to Council with that. ounc 1l Member Garren thanked him.
(ii) Counc il Member Bradshaw :
I . She advised that s he ha had a reque t fr om people who travel Danmouth. through Dartmo uth and
Broadway. asking that we . again. look at a left tum o n that ea t west traffic . Because. she explained. tt 1s
really a hazard, as there 1s no left tum and people bang out there until the light turns yellow or even red and
then th ey have to get out of the inter ·ecuon and that 1 totall y 1ll egal. 1 think Danmouth 1s a maJo r
thoroughfare and we need to addres, that . she >atd . It thmk the problem 1s the ho ld111g ... ho" man y cars
they can hold in the lant or sorntthing hke that . But. she said, I think that need s to be addre sed .
2 . She noted that at the Englc,.ood Lmleton meetmg she was concerned about th e needs o f the
Humane Society, as she thinks that 1s a trerntndous need we have . Ms . Brad haw adnsed that she \\Cnt
down to the facility earlier tht week and JUSt looked around. She opined that there ha s to be a "ay for us
to make that work.able or sorntthtng ,-orkable there . She said she would like to have staff get some idea
and come back to Council. Maybe on a shared facility . she said. as at one time Englewood . Lmleton and
Cherr y Hills were sharing a fac1ltty do"'" there . 11:ow they are talkmg muc h more square feet. but th e
greater the densl!y of population, the more pets "e hav e that are nu treated and not taken care of and th ey
find their wa y int o the Humane o 1et ~ l f\\e ou ld do so methin g on tha t. ,he ,aid. I "ould l"t'Jll~
appreciate n .
3. She noted she has been foll "ing the multHnodal bill. Hou se l:1 111 Ul-1329 . "h,,h adthe»es
raising revenues for mult1-modal transportation proJe cts . Ms , Bradsha" ad, 1sed that s he ask ed Leigh Ann
HofThines to draft a letter and she and Mike Flaheny, Gary Sears and M s Ho ftl11ne s had a rn nt.-ren ce call
this afternoon . She said she think s 11 1s the conse nsus of o un c 1l that Ma yor Bums ,ho uld go ahead and
sign the lener with the corrections requested by Doug Garren . She advised the y need to fax th e letter
because the heanng is tomorro". Ms . Bradshaw pointed out that thi s "ould not be appropnatmg fund s.
this would be bringing the funds to a vote of the electorate in 2002 .
Mayor Bums thanked Co uncil Member Brad haw for her work on that .
(iii) Council Member G ra z uh s :
I . She sa id she was aware taffhas follo "ed up o n the Alive at 25 . whi c h Ken Fellman pok e to
Counc il about. She said she does not kno" "here n stts nght now . \1 s. Grazul,s advi sed that All\e at 25 1,
an effort to lower the speed lurut to 25 for all of our re s idential streets . Director Ro ss exp lamed that that ,-
actually one of the tlungs we "'II be cons1denng in our C ny-wide Transportation Planning Effon in 2001 .
Council Member Grazuhs thanked him.
2 . he noted when she traveled the anta Fe comdor the other da y, s he noticed there are sttll an
awful lot of dead "eeds. about thre e feet tall . o n th,, s ide of the fence on the east side.J ust north o f
Hampden . I kno"'· she sa id, that some of that on the other s ide of the fence is an is s ue . but what about o n
the >1de of le nce that 1 near Santa h·'
•
.
)
I • 0
•
-•
Englewood Cit~· Council
Februar~· 20. 2001
Page 16
• . .
• -
Mayor Bums asked if she was talking about between the fence and the roadway. Ms. Grazuh s said yes .
there are three foot high weeds that are all dead. but the y are all JUSt la ying there . She pointed out that the
three foot hi gh "eeds will pop their seeds and there will be new weeds thi s s pring .
Mayor Bums noted that that 1s o ne of the issues \\e knew we \\OUld be confro nted with o nce the li g ht rail
was open and the fence was established. Al lea st o n o ur side . he said. ma ybe we could do so mething abo ut
that. have some program for cuning.
Council Member Bradshaw asked why we can 't do w1ldflo"ers or something hke that. Council Member
Grazulis said yes, maybe vines such as Virginia Creeper or something like that.
Mayor Bums said, speaking of flowers. that he had noti ced that Broadway loo ks so much bener. but 11 ,s
kind of a pretty barren streetscape and II cnes out for some co lor. I don ·1 know whether "e can do
something about puning flower beds out there thi s summer. he sa id . but I would love lo have some that are
irrigated like the y do in the Cherry Creek area or somethin g . I don ·1 know ho w we could do that or \\hat
the budget would be. hut it would ce nainl y dress 11 up.
Director Ro ss requested. because the late wintercompleuo n of the proJect did not allo" u; tu ge t all of the
shrubs 111 . that we get a ll the shrubs in thi s spnng Jnd see" hat thing, lou ~ lik e
(i ,•) Council Member Wolosyn:
I. She advised that last week she anended the Government Affairs Commmee meetin g of the
Chamber and toni ght, on the C onsent Agenda. Coun c il approved the formation of the Alliance of
Commerce . At that meeting, she said. I was very. very pleased to find out that the C hamber reall y 1s out
there trymg 10 find ne" people to pan1cipate and I feel very pos111ve about it.
2. he sa id s he told Counc il she \\ould keep them apprised of what C ultural Ans ha s been doing .
She was at a meetmg las1 week with Dana rawford and sevt."ral members of our exploratory commmee
The meetmg wa s upposed to be d1scu ss mg the ans and G IW . but II ended up being a ge neral di scu ;10 11
about the ,~nance of the \'ltalny that an ans center would bnng to Englewood in general. It wa more
about other nes . he said. so u wa a good meeting for me to anend .
3 . She as ked Director Ross 1fthe met."tmg between Mr. Dwyer and Kent Village would be happe mng
some time and 1fCounc1l would be mfonned. Mr. Ros s said he was glad s he asked. The meetmg will be
held February 26d' at 4 :30 p .m. at the Kent Village C lub House . He explamed that the purpose of the
meet mg I that they have a cons ultant the y ha,·e brought m to d isc uss sound wall treatment . a "ell a s to
di cus a httle bu about their pohc,es. That. he sa id . is what we will be doing o n the 26 "'.
\fo )Or Burn , said . ~peaking of the Chamber and the \1u seurn of Outdoor Ans and art, genera l!). th1 ;
Fnda} mght the :vtuseum has a recepuon at 6 .00 p .m. on the~"" L'rbam,m Scul pture ProJel't And JU>I
after that 1s the C hamber's annual mstallation dinner at Well shire Inn. so \\e are m, 1ted to th o c I am
going to try to go to the Chamber dinner and try to stop by the Museum reception for awlule . he said.
because I think I have missed everything the Museum of O ut door Ans ha s done s mce the y got here as I
have been out of town.
Council Member Grazulis asked about the C hamber dinner. Mayor Burns adnsed that 11 ,s thi s Fnday
night , the 23'', at 6 :30 p .m. at the Wellshire Inn .
u y Manager Sears said the y had called a week or so ago. but he thought the y were sull open for
reservations. He said he would mention II to Sue Bradshaw and the y should be able to get her a reserva1ion
tomorrow ,f she would like htm to . Ms . Grazuhs said she would have to check her agenda .
•
• I
)
I • 0
•
•
•
Englewood Cit~' Council
February 20, 2001
Page 17
..
.~-
•
• -
* * * *.
Council Member Grazuli s aid she wamed to mention that the Fnend of the Library Book Sale wi ll be
Friday at 10 :00 a .m. over at the Library and there are some "onderful books for sale .
13 . Cit~' Manager's Report
(a) Cny Manager Sears ad\'i sed that thi s 1s th e ir annual C it ) \lanager ge t-together He Jn d
Mike l'laheny will be out of town on Thursday and Fnda) and Dire c tor Jerrell Black "di b,· ,n charge or
the City during that time .
(b) Ciry Manager Sears advised that we are planning 10 proceed "'1th the changes to the
signage on Mansfield. Again. he said. I think the direction of the Counc il earher at the Study Session wa
to work with the propeny owners there and I think Pubhc Works Director Ken Ross will be workmg with
each of those individual people about their driveways . But we are . unless Council directs differently, going
to proceed with that and see how that happens .
Mayor Burns opmed that we have 10 keep m mmd thi s gentleman 's adrnoruuon about enforc ement. be ca use
the homeowners are genmg the 1mpress1on that we don 't and we hate to have that word o ut because peo pk
will just violate it with impunity. He noted it is a tough balanc in g act.
Cow1cil Member Garrett asked 1f1here is any wa y to ha ve a vehicle to-.ed 1f1t 1s blockmg ,omeone ·,
driveway. Director Olson advised that there is , but the way we would proceed 1s to g l\ e a warmng tirst
before we go ahead and tow a vehicle. The problem is , he said. that at all these mght ume events, my code
enforcement people are working during the day . For our police officers II is a low priorit y, there is no
doubt about it. I mean our police officers will respond , he said, but normall y we are not going to tow firs t,
unles a s1gmficant circumstance requires it.
Counci l Member uarren asked 1fthere 1s anythmg yo u can do abou1 u. as a home o ,rner. 1f )OU "alk ou t
and }O U arc ,rapped and c an ·t get out uf,our dmc\\3) He ,tated he \\OU!d be an1ff)
Council Member Grazuhs said you would not onl y be angry. but u could be a s 1tua11 on "here some bod )
had to go to the hospital. It could be hfe threatening.
Director Olson said I hate to be too quick about to" mg all th e ume . we would be overwhelmed "uh
complaints.
Mayor Bums suggested perhaps these signs that Director Ro ss is talkmg about might be of some assi stance .
We hope so, he said .
Council Member Bradshaw said the problem 1s that the high c hool 1s under parked and there are not th e
spaces for the fac1lit1es they have . I think that needs to be addressed at the school/c it y level. she sa id ,
because I think it is critical.
Council Member Grazulis said she did notice on a fe" fl yers that she received re centl y from th e hi gh
school, that they arc putting at the bottom of their flyers to please respect people's propeny and park m th e
appropriate places.
Council Member Bradshaw noted the problem is with the people that show up at the di stri ct tournament s
and things like that She commented that 111 s no different than you or I gomg up to Westnun 1er or
Thornton and we can ·1 find a parkmg space m the parking 101 and we have to get to that event because
somebod) "pla) 111 g m your famil y. so you park
•
...
'.)
I • 0
•
•
[nglewood City Council
February 20, 2001
Page 18
•
..
• •
Council Member Grazulis said that is right . She noted there is another issue that goes along "nh this too.
which some of the people who contacted her brought up, and that is that the code enforcement officer only
works Monday through Friday . She wondered if we could look into the possibility of shtfhng their days
from Monday through Fnday to Tuesday through Saturday.
Dirt'Chlf Obon ld, 1st'd ihai the) currellll ) ha,e Saturda) covered and \\e ha,e o ne officer on dut) dunng
those days. ouncil Member Bradshaw stated that that doesn ·1 help .
Council Member Grazulis advised that a homeo111'Tler was told that it "is not my problem on Saturday·s
because I don't worlr.." She said she thought that was kind ofa strange answer. Director Olson sa id that
that was not an appropriate response . I will check on it , he said. Ms . Grazulis asked for confirmatio n that
we do have somebody on Saturday in that area. Director Olson advised we have one code officer on duty
on Saturday for the entire City .
Council Member Bradshaw noted we also have the C ity Manager.
14 . City Attorney's Report
(a)
of litigation.
City Anomey Brotzman requested Council go mto Executive ess 1011 to di s u a mattt'r
COUNCIL MEMBER BRADSHAW MOVED, AND IT WAS SECONDED. TO GO l'.'>TO
EXECUTIVE SESSION TO DISCUSS A MATTER OF LITIGATION.
Ayes :
Nays :
Absent :
Motion earned .
15 . Adjournmeat
Council Members Garren. Bradshaw. \V o lo )11. Yur hi ck.
Grazulis. Burns
None
Council Member Nabholz
The meeting adjourned at 8 :34 p .m .
•
• J
)
I • 0
X
-
•
•
. ·.
•
• -'
AGENDA FOR THE
REGULAR MEETING OF
THE ENGLEWOOD CITY COUNCIL
MONDAY, FEBRUARY 20, 2001
7:30 P.M.
Englewood Civic Center
1000 Englewood Parkwa y
Englewood, CO 80110
1. Call to order. '7 ~t/o ~
2. Invocation . ~
3. Pledge of Alleg iance . ~
4. Roll Call. I.I~ / ~ {_Jj A-St{ouj
5. Minutes.
..
A
a. Minutes from the meeting of Regular City Council Meeting oi Februarv 5, ::!001 . ~
6 . Scheduled Visitors . (Please limit your presentation to ten minutes.)
.::r()S,,/u.A-W ll!rl~ I SH/I-'" I h. ;}tn HEO ~A-IJ4,u. Al
7.
8.
a. laAe ~ERAaeltel'lee,g ~ill be present to extend an invitation to City Council to attend a
meeting of the Baha 'i Community on March 3, 2001 .
Unscheduled V.i\i\ors . (Please limit your presentati o n to five minutes.)
tt . w A-er (,/ 1tt-m !:I:.....
Lr . £RN. ... B!R.TO~IA?Z../
Communications, Proclamations , and Appointments.
'1#fl--0 /!JA~ a.
df#frO ~'! b.
a,,r1 r;-o Wfc.
A resolution reappointing Eric Bert oluzzi to the En glewood U rban Renewal Authority.~
A resolution appointing Jennifer Bippus to Keep Englewood Bea utiful.~
A resolution reappointing William Bode to the Englewood Boa rd of Adjustment and
Appeals~
IJ(fJ.~-0 &J1d. A resolution reappointing Robert Cassid y to the Englewood Water and Sewer Board.~
-•
P ..... note: If you have a dlubillty and need auxiliary aids or MrYices, pie ... notify the City of Englewood
(303-782·2405) at least 48 hours In advance of when services .. needed. Thank you .
•
• . ,
I • 0
•
•
, . ,,
•
• •
0
Englewood City Council Agenda
February 5, 2001
Page 2
!Jft'HJ ~Jo e,
0/#tnJ ~/;f,
o/ft/(p{) ~/.J-g,
OfpdfrD /ltJll-~h .
ff!d 6--o RM~14
°!ft/HJ ~6-1·
°!f'frlJ ~Iv}·
o,,d In Rt,,,;J;r;1.
~/ (p~ /?J#/fm .
OfpdlrO ~It·
Op/>J frO ~Mi-
l/If" b--0 /,v»IJ.IP ·
~H)~;.;E·
o,,J rl) /()AJ/J;.!)
Ofµi.HJ ~,;.V
A resolution appointing Johnna Dann er to Keep En gle wood Bea utiful . ~
A res ol uti o n appointinJl.!1~n D esMarte au t o th e Englewood Code Enfo rce ment
Advisory Committee. VJ~
A resolution reappointing Donald Edwards to Keep Englewood Beauti ful.~
A resolution appointing Samara Ferber t o Keep En glewood Bea utiful. ~
A resolution appointing Ronald Fish t o Keep Engl ewood Bea utiful.~
~
A resolutionijppointing Cyndi Krieger t o the Englew ood Pl anning and Zoning
Commissio/.~
A resolution reappointing Debbie Lathrum to the Engle wood Pl ann ing and Zonin g
Commission.~
A resoluti on reappointing Deyo McCullough to th e Malley Cen ter Trus t Fund .~
A resolution appointing Steven Mulhern to th e Englewood Election Commiss ion .~
A resolution reappointing Shannon Mary O 'Leary to the Englewood Public Library
Board.~
A resolution appointing Karen Pilgrim to th e En glewood Pu blic Lib ra ry Boa rd. ~
A resolution reappointing Donald Roth to the Englewood U r ban Renewal Authority. ~
A re soluti o n appoi nting Yvo nne Russell t o th e Englewood Publi c Libra ry Board . ~
A resoluti o n appointing Jackie White to Keep En gle,-..ood Bea utifu~
A resoluti on app ointing alternate members t o th e Ci ty 's Boa rds and Commissions :~
i. Ste ve Mulhern as an alternate m ember o n th e Englewood Boa rd of Adjustment
and Appeals .
ii. Patricia Mueller as an alternate member o n th e Engl ewood Pl anning and Z o nin g
Commission .
iii . Ronald Fish as an alternate member o n th e Englewood U rban Rene w al
Authority.
9 . Public Hearing. (N one scheduled }
-
Jr
P ..... note: If you have a dlublllty and IINd auxiliary aids or MrVlcN, plHM notify the City of Englewood
(303-712-2405) at least 48 hours In advance of when laYk:N.,. needad. Thank you .
•
I • 0
•
•
•
l ••. ..
• -
\nglewood City Council Agenda
February 5, 2001
Page 3
?~oc~./J(J_mJ_-@ . . ~~10~1.'f-i! .. Offd-a. Approval of Ordinances on~. // /0 b--/ ;..;~· /0 (!_, !)!/'I'-
) ) ...
i. COUNCIL BILL NO. 6 -Reco mmendation fr om th e Departm ent of Parks and // /
Recreation to adopt a bill fo r an ordinan ce auth o rizi n g th e lease of the
Arapah oe Rental property to J & J Henders o n . Inc. STAFF SOURCE: Jerrell
Black, Parks and Recreation Director and Dave Lee, Manager of Open Space.
ii. COUNCIL BILL NO. 7 -Recommen dati o n fr o m the D epartment of Publi c W o rks
to adopt a bill for an ordinance authorizing a new lease ag reem ent fo r the
parking lot at Flo yd and Br oa dway. STAFF SOURCE: Rick Kahm, Engineering
Manager.
b. Approval of Ordinances on Se co nd Reading .
ii.
Council Bill No. 3, app roving an Intergovernmental Agre ement with th e
Co lorad o D epa rtm ent of Transp ortati on provi din g grant i undin g fo r a un iform
p o lice officer to continu e th e City's traffic enfo rce m ent project.
C o un ci l Bill No. 5, approvi ng th e for mati o n o i th e Allian ce o f Co mmerce in
Englew ood.
c. Resolutions and Motions.
i. Recommendatio n from the D epa rtment of Publi c Wo rks t o app rove, b y motion.
th e purchase of a half ton pi ckup tru c k through the Stat e of Colorado bid
process at a to tal cost of $2 1,092.00. STAFF SOURCE: Ken Ross, Director of
Public Works.
ii . Re commendation from th e Littleton/Engl ewood Wastewater Treatment Pl an t
Supervisory Committee to approve, by m o ti o n, th e purc has e of a Ten Ya rd
Dump Truck. Sta ff recommends awarding the bid t o th e lowest bidder, BURT
Chev ro let, in the amount of $6 2.409 .00. STAFF SOURCE: Stewart Fonda,
Utilities Director and Jim Tallent, Operations Division Manager.
iii. Recommendation from th e City Attorney to approve. by m o ti o n, the
appoi ntment of Ronald J. Cohen to se rve as H ea rin g Officer pursuant t o Titl e 3,
Section 2 of the Englewood Municipal Co de. STAFF SOURCE: Dan Brotzman,
City Attorney; Sue Eaton, Human Resources Director; and Lou Ellis, City Clerk.
11 . Re gular Agenda .
a .
b .
A~al of Ordinances o n First Reading.
Approval of Ordinances o n Second Reading.
fr
PINN nola: It you haw a dlsablllty and need auxlllary aids or NrVlc:ea, pleau notify the City of Englewood
(303-712·2405) at INat 41 hours In advance of when HrVlc:ea are Meded. Thank you .
•
•
I • 0
•
•
•
t .....
• -...
Englewood City Council Age nda
February 5, 2001
Page 4
c. Reso luti o ns and Moti o ns.
i.
~~-o
Recomm end ation from the Park s and Re crea tion Depart ment t o app rove, by
m otion . a con trac t fo r Recreation facili ties co n ept designs . Stari recommends
awardin g th e contrac t t o Barker , Rink er, Sea cat Archi tecture in the sum of P,, ~, , , u
$68,500. STAFF SOURCE: Jt~~e'2.Jlret•r ef Parks and Recreation .~
ii. Reco mm endati on fro m the Parks and R crea ti on Department t o approve, b
m oti o n, an anal ysis contract ior a Cultural Arts Cen ter Fundra1s1ng Feasibili ty
Study. Staff recomm ends awarding th e c on tra t to the Midas Consulting Group.
Inc., in th e amount of $18.snn.oo. STAFF SOURCE : ....,,11 Blaelt, Bir"t•• ef ~
Parks 'JR~lt-'fbtff ur{
tiff'~-0
-
iii.
a,>pl ~-0
Recommendation fro m the D epartmen t 0 1 lnr o rmot1 o n Te chn ology to app ro,e,
b y m oti o n, a professional sen ices co nsultin g o ntra ct ,~1th Deloi tte & Touche.
LLC , t o assist wi th th e dev elopmen t oi a ci t,·\\ 1d e Str;i teg1c lniorma t1on
Tech no logy Pia£; _~TAFF, ~URCE: Don Ingle, Director of Information
Technology.~
12. General Discu ssion.
a. Mayor's Choice.
b . Council Members' Choice.
13 . C ity Manager's Report.
14. Ci ty Attorne 's Report .
. r~1)'~
Adj o urnm ent.~ Tr-
Th e foll owin g minutes were transmitted t o City Co un ci l between Feb ru ary 6 an d 15, 200 I :
En glewood Cultural Arts Commission meetin g of Dece mber 6, 2000
Englewood P;irks and Recreation Commissi on meeting of Janu ary 11 , 200 1
Englewood Code En fo rce men t A dvisory Committee meeting of January 1 7, 2001
Englewood Liqu o r Lice nsi ng Authority Telephone Po ll of January 1 7, 2001
Englewood Plann ing and Zoning Commission meeting of January 23 , 200 1
P ..... note: If you have a dlublllty and need auxiliary aids or urvlces, plHH notify the City of Englewood
(303-782-2405) at .... , 48 hours In advance of when urvlcea are needed. Thank you .
• •
., . . ,
0
I • 0
]-
•
•
•
I. Call lo Order
•
• •
E~GLEWOOD CITY COL'~CIL
E~GLEWOOD. ARAPAHOE COL\TY. COLORADO
Regular Session
February 5. 2001
51
T he regular meetmg o f the Engle\\ood C ity Counc il "as called to o rder bv :Vla yo r Burns JI -.3 5 p .m.
2. lnvoc:llion
The lll\Oc au o n \\JS g ive n b y \la yor Bum .
3 . Pledge of Allegiance
The Pledge of Alleg,ance was led by \fayo r Bums.
4 . Roll Call
Present:
Absent :
A quorum was present .
Also present :
5. Minu1es
Coun ci l \1embers Graz uh,. Jn en. Brad ha\\. \\'olos)n
Yurchick. Bum
Coun c il M ember '-!abholz
City Manager Sear
C u y . .\no rne ) B,otwun
Deputy City Clerk o,1Je
O,re tor OJ o n. ate,~ Ser. Kt'>
emor Planner Langon. ommum~ De, e lopmem
Bu s me ss and Rede, d o pment oord 111a1or Johnson.
ConununHy De, elopmen1
D,rec tor Ros . Pubh W o rk s
...
(a) COt:NCIL \1EMBER WOLOSYN MO\"ED. AND IT WAS SECONDED. TO
APPROVE THE ,\IIN UTES OF THE REGULAR CITY COt:~CIL MEETING OF JANUARY 22.
2001.
A yes :
~fa ys:
Absent :
The mo u o n ·amed .
Counc1l '.\1embers Garren. Brads ha\\. \\'o losy11. Yur hick.
G razuli s. Bums
'.'Jone
Council :Vlember :S:abholz
*. * ••
COl::"ICIL \1[!\IBER BRADSHAW \10\l[D. AND IT WAS SECONDED. TO \10\'[ ITE\IS !l(a)
Al'1D !l(b) FORWARD ON THE AGENDA.
•
• I
I • 0
J
•
•
•
Engk"ood ny Council
FebruJry 5. 20 0 I
P.ig e 2
:-..a ys :
Ab e nt :
The motton ea rned .
•
• • ...
·oun c tl \!embers G Jrren. Brads haw. \\'olos,11. Yurch1c k.
Gra zu hs . Bu ms
~one
Coun ci l \!ember :S:abh olz
..
ounctl \!ember 81ad ha" expla me d tha t th e \'1J yo r and omnu ss 1oners Youth .-'\\\ards pre,entat:o n "a
110\\ 111\)\ed fo 1,,J.rd so tht' J\\:t1ds c:i n be g1,e n Jnd \\e ca n 1110,·e on to the re t'ptlon
Communication,. Proclamation, am.I .-\ppoin11nents
pl Cu uni:il rt't.:ug.111Lt'Li th e' n1...m11 11t.:t:':, 1o r tht' \!Jy01 !> .111d l o nunt:>"I H.'>llt'I '.> '\ '-m th \,,J rlb
:vt :i~or Bu rn :, :,:t u..1. to mg.ht. ,,.I! ari: ple ased to bt' honorin g thirteen ~ut111g people ,,ho hJ,e bt't.'n n0mtnJh:J.
fo r th e 2000 200 1 \-letropo lit a n Ma yo rs an d Comm1;s 10 ners Youth ,\\\Jtds I ht plll,!rJm 1ec1)Jl1l /e ,
yo un g peo ple wh o have ov ercome diffi cu lt 1tu atto ns 111 the ir II\ es and hJ\ e 11,en to the d1J !knge, n1
ad versity . The yo un g peo ple we are honormg tht s eve mng hJve been through hards hip, mo ,t ot us can't
even 1mag111e -alc ohol and dru g abu se banles. a bus l\ e fa nul y s1 tuatto ns. seri ous Jutomob1k Jcc1den1>.
difficulnes 111 school. gang at'filianons. deaths offnends or fa mil y member . trouble \\I th poli ce . teen
pa re nth ood . incarceratt o n. le a mmg difficu lties . ph)S tcal a ilm ents. Jnd more \\'e are hono,mg tlw,e
no nunees not bec ause of the ha rds hips th ey ha"e faced. bu t becau e the) ha, e per e, ered and ha, e tJken
~ontrol ufthc:ir Int'. turmng tht:1r ::id\erstr y mto Jd\a nta ge . Th ~~ ha\e made J dtffrrc:m:e 1111he1r 0\\11
lt ,es an d th e ll\·es o f th ose aro und them. Th e ir strength a nd de temunatton are an msp1r a11on to ti> all
Yla yor Bums aid we ha ve been inrnlved m tin s program now fo r ;e,·e ral )ear an d ,,·,messe d so me 0 1 th e
most amaz in g s tories I ha\'e ever heard . It is re all y an ho nor to have all o f yo u here. he ,aid \\'e \\Ill e
hon o ring ea h \lkrropohtan \lla yors and Co mnu ss ,oners Youth A,-,rd no nunee \\I th J cem(u:at e
expressing our adnuration and some other items we ho pe the y will find us e ful Our \IJ)or Pro 1 em. Be,
Bradshaw. will help me hand out the awards. \ll s. Bradshaw serves o n the Board of \t ana ger, fo t the
Metropolitan Ma yors and Comnuss ioners Yo uth Award Program. he advised . .-\tkr o ur o fti c tal
recogmtion . we Mll break for a bnef re ception to vis it wnh our nommees . he sai d
(1) Council \1ember Bradshaw sai d our fir st nom111ee ,s T,moth) {\llk el FJhe). J
,nu.le nt at Humane~ .Academy \1 1ke·s no mmator de en bes h11n a J po,1t1\'e role mo del al\\a) ,, 1lhn g
to give a helpm g hand .
vl ayo r Bums prese nt ed the cem ficate and gilts to \l{r Fahe). and J ·ked fo r a ro und o fapp lau,e
(11) Sonya 'vi . Finh. a smdent a t Colorad o's Fine st Alternatt \'e High School. '"1' not
present.
(i 11 ) M s . Brad shaw mtroduced S tephani e Jo nes , who anends olorado 's F111e ,t
Alt em attve Ht gh Sc hool. Ste pham e·s nonun ator descn bes her as J s 1gmtica11t role model for other
stu dent . she said . He r conmutment to her educau o n ts revered an d apprec iat ed .
\l ayo r Bums p rese nte d th e certt fic ate an d gifts to Y!s . Jo nes. and as ked for a round of appla use .
( l\') Yl s . Bradshaw said our ne xt nonun ee 1s Charl es Lohse. a student at 1 Iuma nex
\cadem) .-\ ordmg to hi s nom mator. Cha rlie has to ta lly tu rn ed Ins hfe aro un d and has been able to
overco me the obstacles that had stopped !um fro m bemg success ful m th e pa st.
Mayor Bums presente d the cemticate a nd g ifts to \llr. Lohse. and as ked fo r a ro un d of ap plause .
(\') o un c1l Member Bradshaw introd uced Chnstopher Luc as. who al so anends
•
. '
0
I • 0
J
•
I"'"''
• -
Englewood City ounc1l
Feb ruary 5. 200 I
Page)
Humanex Academ: . .\cco rdmg to hi s nonunat or. he aid. Chn -1 a po 111\e rok model \\Ith an
excepuonal altitude . He eems to have found h1 mot I\ JIIOn Jnd 1s ,emng po 111, e !Oals.
\l ayor Bu ms prese nt ed the .:entticate and g1its t \Ir Luca . and as ked 101 J round ot' Jpplau,e
In ) Rachel \l am1Ju \\J he ne,t nommee uurod uc ed b: Council \lembe1
Bradshaw. She 1s a srude nt at Colo rado 's Fme st .\ltematl\e High S.:hool Jnd her nonunat or ,a~, ,he ha,
demonstrated a res il ie ncy abo, e the nonn m s pite o i man: setba cks life has Jealt her. She i,, er:
detemuned and has a str ong o nm uanent tO her fanul ~.
:vt ayo r Bums presented the cemticate and g11is tO \I s \larrnJO, and as ked for a ro un d o fapp laus,·.
l, 11J \b B1JJ!'Jh J\\ aid uu1 111:" t 1101111111:.·e 1:, ...\mbt'r ~l rtln . J srud::n1 Jt CulvuJu:,
Fin es t A ltemat l\e Hi gh -,hool. Amber nonunato r 1s ,cry proud of her. she sa id . he ha s go ne through J
lo t in he r young life . but s he has managed to sun 1ve and 1 sc hedukd to graduate 111 June
\'la yor Bums pre,ente d th e cemti ate and gifts to \I s. \l anm. and asked for J round o f applau se
(v 11 1) T he nex t nommee \\JS Chasity \l o, \ts Biads hJ\\ ,aid ,he Jttt·nJ ,
Colorado ·s Finest Altema11ve H igh Sc hool and 1s descnbed by her nomma101 .1, J ,un "\l1 1n the purc ,1
sense . In s pite of th e hars hness of her hfe. he ah\Jys has a smile anJ a po Ill\ e o ut loo k
:vt ayo r Bum prese nt ed th e cemficate and gifts to 'vi s \1os . and a,ked for l 1mmJ o f appbuw
Counc il \kmbe r Brad sha" um odu.:ed \'1cto11J L \lcl»nun .• 1bo .1 ,tuJent .11 (IX)
o lo ra do ·s Fmes t Alterna ti ve Hi gh Sc hoo l. Her nommator ,a:s he" \\ell li ked b~ her pce1 s JnJ h1ghh
rega rd ed by th e sc hoo l staff. She 1s a c hamp io n a nd a sun l\'01
\fayor Burn s prese nt ed the cernlic at e and g1Ii to \I s :vt ossman . Jnd asked !or a round o t Jpp!Ju ,e
(x) Aaro n Sal a bak 1s a student at Engk\\ooJ High Sd1ool '.\h BraJ,ha" sJ1d hi,
no1m nator 1s p ro ud to have een Aaro n come so fa r o,·er the pa t yea r He hJ d ,m1ggkd \\1th ,chunh,111
and o the r diffi cult ies, but ha s co mpl etely ru med 11 around thi s year
:Vl ayor Bums presented the ce m fic at e and g1ti s to \I r. Salabak. and as ked fo r a rou nd of applause
(x1) Counc il \!ember BradshJ\\ mtrodu ed Douglas Spencer. J ,tudent Jt HumJ nt'\
Ac ade my. Hi s norrunat or is proud of h1m_ she said . fo r the amount of persona l gro"th he ha s done O\er the
past ye ar and a half. Hi s succ ess has made 111111 an 111 redible ro le model for the o ther student s
Ma yo r Bums presented the cernficate and gifts to :vtr. S pencer. and as k ed fo r a rou nd of appbu,e
(xti) Ms. Bradshaw sa id our ne xt nonunee 1s Chri stopher To,msend . also J student at
Hwnanex Academy. H is nominator s ays Cltri s ha s ana cked hi s p rob lems head on a nd 1 a pos1tl\e role
mode l fo r hi s fe llow students.
\fayor Bums prese nte d th e cernfi cate and gift s to \I r. To\\11send. and asked for a round of ap plau se .
(x111 ) Coun cil Member Bradsha " introduced nommee \1ar: 1\l a1111ei I urner \t anue
an ends Humanex Ac ademy. and he r no nunator sa )5 she de,enes thi s J\\ard be.:Ju,e 01 the 111.:reJ1bk
tu1Tu1row1d ,he has done m school She k ad s b) e~amp k nJ hJ, ,ompkte 1 e,pc.:t (1 um her peel> Jud
sta ff.
•
)
I • 0
•
•
•
Engk~\\OOd ny ounc1I
Febrna ry S. ~00 I
Pa ge .J
•
• -
. .
..
\l a~or Burns pre enr ed the ,emti J lt' and gui s 10 '.\l s. Tuma. and ask~d for a round o f app lause.
\!J ~o 1 Bums tfunk.ed e,e-r:one h.,r _1o m111g tb h1:, e,emng ro honor tht"se ,·ery !i penal :oung peoplt' lk·
asked for ano ther round of •pplau e . He asked that en:ryone JO m us next door m the o nunu1111 ~ Room for
cake and a bnef recepnon 10 n s n wnh o ur no nunees .
\'layor Bums thanked the Parks and Re reauon Department for so me of the donations they mJde. JnJ lw
especially thanked Leigh Ann Hof!lunes. who reall y doe all the work on !hrs . She puts the e pad.age,
toge th er and rs dedicated to thrs proJect and does a temtic Job. He asked for a round oi' applJu,e fo r \I ,
Hofthrnes.
He thanked t'\t'J )Olle' ror Ju11 11ng u:; rhi c-,en111g to honor tht"Sl" ,·er> pe i..:1al :oung peopk· lk· J'"-t·J hn
~mother rou nd of ::tpplnur.,t' for !ht' nommec s \ 1J ,·or Bun1s 111, Jt~d ::, eryo ne to lOlll C1.)uncil m thl"
l ~0111mun11: Room lu1 \.°JJ..C' J1H.i ::i bne,· rt"(t'p11011
(b) I he meeung rece sed at -.-1 5 pm 10r J bnd 1e,ep110n. recomernng .11 I~ pm '-\Ith "
Co un cil Member pre ent. ouncil '.\!ember '.\abh olz "JS Jbsent.
6. Sc he duled Vis it ors
(a) 'Jfet~ 'el'\ rces D1re cto r O lso n Jrtd D1v1s1011 href\'JnJem,ee present ed ~ ·lwd. h,1 111
the L -Depanmenr of Ju,11 e repre ennng the 11y• o f Engk"ood· ponwn of torfe11ed propert}
,·on(rs.:Jtt'd Jurrng the 111, estrganon ot' drng deahng act!\ 1trt'S . Drrec tor Olson said he \\Ould ltke (() talk
about ho" this "hole proce so curred. He ard he \\J ure the y had probabl y read about 11111 th e
Engle",><>U Hera ld . JS !"om \l und; \\JS do\\11 tlwre fo r the prc sc ntat1 0 11 at the Dr stm·t Anorne y ·s ofti,·e. J,
was 11 y \1anager St'ars. \!ayor Bums and himself. Director O lson sard the per ·on he would hke to
recognrze as well rs Olfrcer Bnan Taylor. who was not there at that ceremony. Officer Taylor \\J assrgned
to the Drng Enforcement Adnunrstratron for about r.,o and a half years . He was the lead cas e agenr o n this
enllre case. he ard . It was "ery complex. ve ry rnvol\'ed. w11h ome fantastic pohce work. he sard. to ge t to
thr s pouu. Becau c o f Officer Taylors -.ork. along with several o thers. but pnman ly Officer raylor. 11
reall y brought thi s case to the conc lu s ion that rt rs at today. It is strll an o pen case. he said . Drre tor Olson
ad, ,sed that Officer Ta ylor wa able to detemune that there could be so me potentral e, rdence up 111 J
sto rage locker rn Ft. oll rn s. He was o nl y able to detemune rt throu gh so me preny good "Ork "hen he
\\t'lll up to \I .1 ,h1ngton tJte . but. ·urpnse. su r,:,nse. \\hen the y \\ent to tin s locker and o pened n up. 111,tead
o f the nunJua na the) thought the y had, II turned o ut to be bund le s and bundles ofr.,enty dollar bills . As 11
turned o ut there \\Jo ·lose to"' mrll,on d o llars. he ,a,d. and because of the amount of tun e Officer fJ ylo r
::,,p.:nt . Jlld uu 1 111, uh c-m(m \\ 1Lh 01:A i.1.n d our support 111 pro, 1d111g them ,, 1th a gem ~ u, e1 1hc yeJrs. "t: ~OI
about ment y perce nr o f that ChrefVandermee ha s a foe urnle of 1hat c he ck. he sard . and as yo u can ,ec 11
r for S 1.159 .21 7 .00 They can ·1 wrne he cks tor that large o f an amount of mo ne y. he sa rd. so "e go t t\\O
checks that add up to that amount . \\.'e ha ve those 111 the bank. and C h,et' .~.:counra nt Da zzro gllt th em hat
same da y. Director 01 on asked Officer Taylor to step forward .
Officer Taylor \\a given a standmg o ,·auon.
Oltk<r r J ~l01 ,,11J. bt to re he take, .iny ·r«Jn 101 tlm.11 r, rm po nant to nut< the re "ere J lot of people
rn,ohed. not o nl y from DEA. but al so from here A lot of the rea on tha t case took pla e 1s because of the
anh th< 1t\' o f Engle\\OOd and hrs upen ,sor. C hief \'andem,ee . and Dr re ctor 01 on. had rn him He sard
he could , I\ tdh r<member the day he wa rnnnrng through an ar,,:,on to catch a tl1ght to go to \\'aslungt on
10 get thi s . He called DI\ 1 10 11 C h,efVandem1ee and sard here rs a cop yo u ha,·e no t se en 111 4u11e J lrnle bn
of umc. and 1 ·111 gorn g to Washrngton rf 11 ,s okay "ilh you. To put a lot of fanh rn me to do that. he sard.
and g " e me the pponun,ry to do that. made tins check po srble am! a lot o f the o ther thrng s that happen ed
Yes . I am the agent that "as 111\ol"ed. but there "ere a lot of other people hl.e D1re ct0r Olson and href
\'andermee tha t made 11 possible by grvmg me the o pporrunr nes to do what I dtd .
•
I • 0
•
•
•
Engl wood C ,rv Council
February 5. ~00 1
PJge 5
I •
•
• -
,lajor Bums ,a td he thmks Officer T J) lor d11l the \\Ork. and tt i, !ugh time that he \\JS re.:og n1 zed
pub ltcl y. \\'e are ,·e ry. very proud o f)OU. he ,a ,d .
Cou uol ,kmber Bradsha\\ ;i sked 1fthere "ould be J 11cture 0fthe che,k l1ll J1,p\a, .·h, ,Jtd ,he hope,
so . \\I th a pi ct ure o f Officer Tl) lor \l a,·o r B m, J,ke ti.,, another round of lppbu,e
tn,ched ul ed \ i,itur>
(JI \IJ )ur Burn, JJ\l eJ that u11e pet 011. G af\ Koz Jc ek. had ,igned up 10 ,peJs lk
rc nund~d 1:\c-1:,on e that the"!c µre-,entJt1on:, JH:' hmHt.' to ti,e mmut~s. :m d th.11 \1r K l,z.1 ... ·t!l... luJ
di,tnbuted J ha11d 0 ut to Council e Jrltet
Gal') Kozacel-. L:'60 \'e,1 (hfotJ \,cn ue J td he lu, been J reStdent ,,fE11gk"ood all ,11 ht ltt e lk
ad, 1sed that he \\OUIJ not re JJ Jll t•t hts note, \I ) tJnul) \\JS here. he SJtd. pnor to E11gle"onJ J,tua ll,
becommg a Ctl). and xforJ .\,enue. at that lime.,_,, J d in road He Jdded th at he ab,, l1J, ,cr,eJ nn the
Ctty C ouncil. and will. 111 fa ·t. relate tht s e, enmg to ordmance am! regula11 011 that he "a, un oh ed 111
fo mmlatmg . \·Ir. Kozacck ,a,d he ha, pl o"ed ,no\\ tor mo re than l\,em,-ti\t' )ears and 1110,1 ofl11 ,
co ntracts are 111 Eng)e\\ood . \ot that I don t go ebc\\here . he ,a,J. bu t there I too much need here 111
Engl e \\ood. 1\fr. Kozacek sa1J he \\Jnted to nuke 11 ,!ear that he \\J> not here for a bitch ,e»1011 . but to
bnng Co uncil 's attention to J nu:111 011 thal JIO~t' \\ 11h JU:st .1 mall an10t1111 01 :)Ill)\\. tl11:s IJ:st .,n u\, ,ll ti, t· tu
stx mches. compared to ba,, J fe" )ears. "hen \\C \\101e the o rdman,e. \\hen \\e luJ J ,:ouple teet ot
,no \\ \\"hat J me s that \\JS 101 e,er~une. he ,a,J. e,peet JII ) the Ctt, uun.:il. be,:au,e the) h,·JrJ trorn
e-ef\one . :Vt r. Kozacek atd he ,ecel\e<l a lot o l co mplatnt s f,om the bu me ,e, that he pu he s ,no" ti.11
Prnnanl). I pu,h ;11 0" on the tr pJrl-mg lot he said . bu t I '"II Jo J _;rau, pa» owr on the ,1de,ulk, .~n u\\
remo,·al as 3 tunn y thin g. be.> JU5t.' ll dep t'nd :s J lot o n" hen It ~nows . tht' t1mt' o f <la y. ho,, fJ t 11 sno ,, ·. JnJ
,, ha t type of ac cumubt1on A lot o t t1m t'S. 1f It 1s no,, mg du nn g the da). tht'rl" 1s enough trafli~ rlu,, th Jt
ti doesn 't re4uire pl o \\mg He sJ1J he onl , I u ·he, 110\\ aft,·r thr ee mche s o f Jc-c umulJtton. but tt bcrnmn
J ,eal haz:11 J ,fhe goe out J!ter the traffic urts 1110\lng \\"hen thJt eJtl) murn111g traftic h11, the ro JJ .
the~ t.io not ,,Jtch tor u:s . Jnd ,e Jrt! .J l!abilu~ out thert: th Jt (Jll d -·.He: J lllJ \UI p1obkm. he "..1 1J
Consequent!). "e try to get 111 there 111 the rmddle of the mght. JnJ tl lllJ) stil l be s1111\\111g. so "e lllJ ) not
get"' er) thtll !,! d eared . I he ,:nrnpla tnt thJt I ha, e lro m 111) bu;111e»e,. he >Jtd. ha, to J,> \\ tth the
Belle, 1e\\ Jnd Hampden ,umJ o , \\ e ha\'e J pt obkm \\llh the lugh""' JepJt1ment . he J»erteJ I he,,·"
:10 ,et ume fo r them to ,:ome through . If ti ts before I co me through. the n ti i; not J p,obkm. he ,a1J.
after I go tlu·o ugh. then the) throw all the sno" up agam . Dependmg upon their ,peed. Jnd ho" far the~
thr "11. and 1fthe temperature d ro ps. 11 become s tee \t r KozJc e ,aid he u,e; a rub her bl Jd e ;o he \\011 ·1
te ar up ·ement wo rk . He said he wa s asked LO go m and ho p J\\a~ ome ,ce at \temel-e \t ut"tl er. "htch. a,
I pJ» the pi.:rur ; J ru un<l you" 111,ee. \\JS three to four ,nche, Jeep The problem \\J>. the ,no"
Jccumula te<l and fr oze aft er he ha d J!read ) made a pa s,. he -a,d. and \kmeke ,, no t the onl) pla,e ThJt i,
"hat prec1p1tated the co nversa t1 0 11 "nh the Code Enfo rce ment Officer." ho ts mentioned 111 the memo . but
he said he \\O uld not name on pubhc reco rd . \11. Kozacck '"'J he lllJ ) ullt mJ td) lose th .it cont1Jct. but he
told the manager he was conung up he re to talk to Coun 11 about co n 1denng J \\J) of \\Ork111g II out. He
said he put t\\ o co nes up at the end. "hen the) call ed to .:omplam. bec Juse ti "a J , l<t ) lu zJ rJ It ,:lo ed
the sidewalk. but at le ast 11 was a wammg . He a ked th at more t1me be !l" en for the ,n " to start LO meh
d0\,11 . and then the y will go back in and clear 11 . The ode Enfo rcement 0 1!i cer "e nt to \le me,e and kept
harpmg, he said. and demanded that the lo t be cleared <\lthm ti ,e hours It "ould ha,e had to be .:kareJ b)
3:00 p .m. because the y gave him th e \\Jmmg at 10 00 a .m .. he ad\l;ed. \Ir Kozacek ,a ,d he d,o,e back
do\\n after he tint shed hts therap) and J\\ that the Kman had ne,er bee n clea ne d .. .\t the park. do"11
\\here the ol d f:Hn1ro un ds "ere. there ,s an enllt e 11111 that has never bee n to d ie d. he said \la\'be hn
ha\'e been aed. ;;,d ma yb e they haven ·1. but the Bi g Kman ·s manager ,a,d he ha s been there l~r thre~
years and ha s never perso nall y heard o f anyone c nmg them. \Ir Kozacek ,a,d he feels that ,me u f ht
ustomer ha s been targeted. It \\JS the ame hmg Jo"n here on Hampden . he J td . but the , tolJ hun the,
\\OUld work "nh hnn beca use he <ltd pan uf the par,mg lot JnJ the pubhc ,Jn \\J!I-o,er !lJt JllJ co me
•
)
I • 0
J
•
•
-•
Eng lewood City Counci l
February 5. 200 I
Page 6
•,,
•
...
• -
back in . I ha, e te le phone poles on so me of th e bus me sse s do,rn here that are right o ut m the nuddle. he
aid . and a trnck c an n o t push 11. What I am asking. he said. ,s to come up \\Ith ome idea "here "e .:a n
\\O rk to~ether It ts n o t because t he busmesses ne(!Ie c ted o r refused to c lean. becau se we haw 1mde an
effort to-lean . TI1ere ore others. as you c an see b y the p ho tograph . o fhome o \\11ers "ho do not dean their
1dewa lk s. and most of tho e are dated yes terd ay We talk about the C ,ry·· re pons 1b1Itty. but today I \\JS
m front of \\ed,-h Hospital and a guy who was in his se\'en11e s was o ut there tryi ng to hack the 1.:e J \\ay
fro m the gunas Our sno " polic y says from guner to guner. 111 ho pual zo ne and school zones. he pointed
out. I went by Flood M id dle School. a nd there was almost a half a bloc k w n h a bun c h of cars parked o n 11.
\\here the ,ce was three o r fo ur in c h es d ee p . in a sc hool zone . I f a law ,s a la\\. the n let's enforce It from
o ne e nd to th e o the r. If the public it self has to abid e. the n the uy ha s to a b ide. or we come up \\1th a
compromise be ca use o f s p ecial c irc ums tances. he said . The law says I cannot tak e s now from J parking lo t
and p ut 1t int o the street. :Vlr. Koza cek said he ha s no prob km" uh that. but he did ha,·e a prob km dunng
th is last snow w he n h e saw the En g lewood Pa rks a nd Re c reati o n Department nuck takmg snow off their
parking lot right across from !us house . and pushing n o nto Oxfod He allo"ed th at 11 \\JS the nuddle of
the night and he had no c amera . :l.la y be 11 "a an isola ted 111 ,dent. he ,,.d. but "hen m~ customers (J II me
a nd start yelling. th en I haw a pro blem. He lsked ounc1I to tum to the la ,t page oi'ht hando ut. He
suggested that. 1f we have ice. then maybe the) could se t ,ome co ne Je 1gnat1ng l hazard. lnd ma yb e p ut
ome Ice Break III ther~ so maybe 11 ,on't be ,ltd, He Jbn ,ug:,;e,teJ crea1111 g Jn or nrau o n boJt d. 1101
j ust fo r snow removal. because tha t o nl y happens 111 o ne ,>r l\\O ,J e J year. but an Jrbma11011 board that
Council c an meak any \\ay they want. He felt the board ,hou!J be Jll u\\eJ J ltnle h11 o f ,trength 111 ,ome
of thei r decision mak111g , not only regardmg sno \\. but Jbo fo r \\eed, and 1h 1ng h ke that. It could e,en go
int o some of the problems the C ny ,s ha\lng at Engle\\OOU H igh '.:hool :I.Ir KoLacek said. ,t' ounctl
woul d ltke to cont act !um regardmg sno\\ issues. ht number ,s on the handout.
Cha ng mg the su bject s l,g ht ly. Mr. Kozacek challenged the u y of l:ngle" ood. beca us e he k no\\ s about the
pa rkmg pro blem Jt E ngle\\ood H igh School. to o ns1d er c u11111g o ut part o f the s idewalk . Takmg one
le ngth or th at s idewalk o n the stadium side, moving the fe nce back. because there a re two sidewal ks ,v u h
the fe nce 111 th e nud dle. a nd movi ng the fence back to make angle pa rkmg . You wi ll tnple your parking
ab1!11). he sa id. and ta ke away some of the tres s from the pubh up there .
'.Ir. K ozacek said h e has the p ic tures of the snow. which hJ\·e been numbered corre s p o ndtng. and the y abo
show some of the o ther properties.
\layor Burns thanked Mr. Koza cek fo r I11s comme nts. There was no one else present "'ho ",shed to s peak
8 Communications. Proclamations and Appointments
Tlus nem was moved forward on the Agenda . (See page I.)
9 Public Hearing
There "as no public heartng scheduled .
10 . Con sent Agenda
CO VNC IL \ID1BER GARRETT \10\'[D. A.."iD IT WA S S ECO NDED . TO APPRO\'E
CO NS ENT AGE N DA ITD1S 10 (a) (i) .. .\_"iD 10 (c ) (i) Ai'I D (ii ).
(a) Approval of Ordinances on First Readmg
111 COL':"/ IL BILL :-;o }. 1:-;TRODL' ED BY COL:-CIL l\1E:-1BER GA RRETT
•
0
I • 0
•
•
Engle"ood C 11y Co u11c1!
February 5. 200 1
Page
•
• -
. .\ B ILL FOR ..\:S: ORDf.\A:-/CE ACTHORIZISG ..\:S: r:s:TERGO\'ER:S:'.\IE:S:T . .\L ..\GR.E '.\I ., r
BET\\'EE'.\ THE OLOR..\DO DEPART'.\1E:S:T O F T R. :-;-PO RT.\ TI O :S: (COOT) ..\:S:D THE C l rY O f·
E:S:GLE\\'OOD PERTAr.--1>:G TO . .\ GR..\>:T CO:S:Tl'\1.. IS THE TR..\FFIC E:S:FOR C E'.\IE\T
PROJ ECT
(b ) ..\ppro ,al 0fOrd 111a11.:es 011 e:o nd Rca dmg
There were no 11ems s ubmmed for appro , al 0 11 second read,ng
(c) Resolut ions and '.\!0 11 0 11s
(1) A'.\ ,.\G R.EE'.I.IE\T \'ITH T HE EViLE\\'O DE\\ !R 0 ,\11:'\;l .\L
FO . DAri0 \.1'.\ .FOR rHEC!lYTO PRO \IDI: 'TIU:ET '1:R \I E \\llHl\ll l)\l:'11-R
E'.'-GLE\\'OOD
(Ill
L.\ T O F CO LO R..\D
,· 01c res ult s:
:-.a )
..\bsen1
TI1e 111011011 earned
PL .R HA E l-..\ HALF-ro , Pl KU' rRL C K fHROl .G H rHE 20111
BID C '1 R..\CT I\ T H ·.\. IOL ".'. T OF ·21 .3hl I\(}
Coun cil \!ember, Garret. Brad,hJ\\. \\'olosi n. Yurc h,ck.
Grazuh . Bum
:S:o ne
Coun cil '.\!ember \abholL
I I . Rcgulu .-\gcnd~
(a) pproval ot OrdmJ nce o n First Read mg
( 1) Senior Planner Langon presented J recommenda11 on from the DepJnment o f
ommumt) De,elopment to adopt a bill for an ordmance appro , mg th e -\\ed1 h '.\kd1cal Ccntc1 P!J nncd
De,elopment \mendme nt "Jnd to ,et J pu h • hea nng for \!J rch ~ 2001 10 gather pu he mput ,Hl tlm
1 ,ue ·11e stated that th, -a e \\a heard b) the Pla nmng and Lo mng Comnu "1nn o n JanuJr) •) 2(1111 Jnd
the y reconunended the amendment be fof\,arded 10 o un c 1l. The Depanment oiCommun11 , De,dupment
req ue sts tha t o uncd ,et '.\farch :•h for a pubhc hcarmg o n the subject. s he said . The JmenJment is Jn
exte nsio n oi J pre, 10 us l~ e ·tabh,hed P la ,med De, elupment and a number o f ub sequent amendment, I hr,
o ne centers o n the mam entranc e o f the ho p!lJI. he ad , 1sed . JI 50 1 East Ham pden ..\H·nue S"edi,h
\l ed ,ca l C enter plans to extend that area o ut for exte nsion o f their suq;1cal and cn 11 cal care Jrea, There"
o ne ou tstand mg iss ue. she adv ised. regarding the C,~ Duch. The bu1ld mg spans o ver the du h. and the re
ts o ne structu ral support co lumn that encroac hes ,mo the dnch. The a pplica nt 1s currentl y \\Ork,ng w11h the
C 11h11es Department to pre pa re a d 11ch crossmg, and an encroachment agree ment fo r the s pa n and fo r the
column." h1 ch 1s a n11c 1pated to be ready for the \l arch 5"' public hcanng .
0 unc1l '.\l ember Garrett as ked :vi s . La ngon ,f she wanted Counci l to take ac11on before the ) so he the 11)
Dnch problems . M s. Langon sa id the C,ry Attomey·s office agreed that we can oh e that , sue at the same
ume . and. 1f\\e can get the agree ments ready. and tlu·o ugh the Water and e"er Bo ard. the y \\OulJ come
fon\Jrd that same mght and poss ibl y be done as a package .
O l''.'I C IL )IDIBER BRADSHAW )IOVED. A'.'ID IT WAS EC 0:0-DED. TO Al'PRO\'E
AG E'iDA ITDI I l(a )(i ) -COL'iCIL BILL 'iO. ~-A'.'ID S ET A Pl:BLI C HEARl'.'G FOR
)URC H 5. 2001 .
OC-:S: IL B ILL '\;0 . ~-!rsTRODl 'C ED BY COC-:S:C IL :v1E'.\1B ER B RADS H A \\
..
'.)
I • 0
J
•
•
-•
Engl e\\OOJ C'i!) C'n 11nctl
Febnt r~ S. 200 I
Pag.e
.,.
•
..
• -
\ BILL FOR A:--' OR.D l:--A:--Cr APPR O\'f';G PL.\:\. ED DE\'ELOP\·IE'.\T A~IE'.\'D\I E'.\T 5 FOR
-\\'EDI H '.'.!EDI AL E'.\'TE R.
\' ore res ull s:
:-.:ay .
Ab se nt :
The mo11on arned .
ounctl \kmbers Garrett. Bradshaw, \Volosyn . Yurch ,ck.
razulis. Bums
,one
ounctl \!ember :-.abhol z
(ii) Bu sme ss and Rede velop ment Co ordmator Johnson pre se nted J reco nuncndo 11,111
from the Deportment of o mmun ny De,eloprnent to Jdop t J bill for an ordman ce oppro "mg the 1urma1 1<rn
of the Alliance for Commerce 1t1 Englewood . he ad\'lsed that tlus bill would reate ACE. 1<h1ch 1<ou!J he
a seven-member ad visory board. repre emm g J broad secuon of the co rnme rc,al mtere sts 111 tlm
commurnry. mcludrn g retail. sen ice and mdu try In domg so. tlus group "111 strengthen the hnk hcl'\,een
the C ,ry govenunem and the bu me s conununil) We ha ve had a lot of great mput for tlus 01d1nancc . ,he
said. through bus ine ss leader, in the are .. h "ell a, bu,mess leaders m oth er ~o mmun1t1t',. J bout 1he thm g,
that have been ve ry succes iul r'or them . \\'e are loo km g at 1h1s gro up J> ha, mg Jn oppo rru1111 ~ tO pnl\ 1de
mput to the tty o n thing~ that impa ct them mo t . :,u has reguhit 1on:i . ta,J 11011 Jnd lonmg 1:-t ... ue ..,. -..hc-"i JIJ
She urged Co uncil to pas s the bill on iirst readmg
Mayor Bums said there wa s a pre,enta11on at 1he 'rud ) ·ess ,o n a'"" "eek, Jgo on th,,. JnJ thi, "Jll
action 1aken Jfter the Ji,,olu11011 uf EDDA 10 b10 JJen the 1ep1e,enLJII Un Jnd ,uppon ,11 bu,me " 111 the
commumty . He no ticed a couple o f rypo 111 the o rd111an e. The mem o refers to the All1a11 ,e for
Commerce m Engle"ood, but se\'eral 11me m the o rd111an ce It has Alhan ce of ommer e. he ,a,d \J
Johnson said II should be All1a11 e for ommerce m Engl e\\ood. a; 11 "our pannersh1p 101 th e ,onm,e1 c1
mtere st. Ma yor Bum s sa,d m the third whereas. there appears 10 be a d1fTerent rypo m the se o nd hne . He
pointed uut ,everal areas ill the ordmance "here Alhance oi' onm1er e appears errone o usly.
COl:'.\'C I L '.\I D IBER WOLOS Y '.\' '.\10 \'ED. A~D IT WAS SECON DE D. TO AP PR OVE AGE'.\'DA
ITD1 I l (a)(ii ) -COL'~C I L BILL '.\'O. 5.
Ma yo r Burns advised that those corrections can JUSI be in serted because II ha not yet been passed. o the )
would 1101 be amendments .
COL :--C IL BILL :--'O . 5. l!\:TR ODL: ED BY COL::-.: IL '.'vl E!v!BER \\'OLO SY:S:
A BILL FOR AN O RDI}.'A'.\'C'E AMEl\'DI"'.':G TITLE 2, OF THE E'.'JGLEWOOD '.'.1 L:. 'I !PAL ODE
2000 BY !'HI: ADDITIO:s; OF A '.\'E\V C HAPTER 11. ESTABLI Hl '.\'G THE ALLIA . E FO R
C0:-.1MER EI:'\ E:-.GLEWOOD (A E) FOR THE C ITY OF ENGLEWOOD . COLORAD O
\'ote Res ult s:
Ayes :
'-:a ys :
Absent :
I he 1110 11011 earned .
Councii Members Garren . Bradsha". Wolosyn. Yur ch,ck.
Grazuhs . Bums
:S:one
Co un cil \1ember \:abholz
\layo r Bums ,hanked :Vi s . Johnson for her work n 1h1s . o unc,I \1 ember Brad shaw thanked her fo r her
umd) "ork on tlus .
\ b J Approval of Ordmances on Second Read mg
•
)
I • C,
Englewo od C ity C ouncil
February 5. 20 0 I
Pa ge 9
, . ...
There \\ere no uems s ubrnined fo r appro,·al o n second readmg .
(c) Reso lutio ns and '.\I 0 t1ons
•
• -
(1) Director Ross prese med a recommendation from the Deparrme111 of P bhc
11·o rks 10 approve, b y motion. a contra ct for professiona l con ultmg sen·,ces for transportall on planrnng
...
He s tated that staff recomm ends appro nng a co ntra ct" uh Carter and Burges man amoum csllmated lt
S12 ~.000 .00 . The purpose behmd the tra ns p ort all on planmng effort m 20 I. he exp la med. ,s 10 111,ohe
cnizens 111 a comprehens ive effort to tr y to ascertam "hat the trans p ortall o n 1 sue are m th e C,r, of
En~lt·,,ouJ \b,o. 10 ,.:rt':Jtt" J tr~ms po rtatt o n J ,,.:11011 p\Jn tl1Jt 1dt>nt11i l''!I ,,hJt hlnilJ e Jo nt'. J tr.1f1i1.
calnung toolbox fo r t he C uy of Engle\\OOd that 1dem 11ie, pohcte, Jnd proeedure, fo r fumre rc4u,· h . Jnd J
tr:m sporta llon p lan update for the C n y of Engle\\ood omprehensl\ e Plan 10 set fort h po h c1c , JnJ , '"'Jll
statement for the near tern, and beyond .
o unc,I \1cmber Brads ha\\ a ked why a co mmunny would \\ant J 1ransportJ11011 plan . he asked "h,·n
o ur last o ne "as done. Mr. Ross responded that the las t planning effort "as done as pan o f the
Comp re hcnSJ\e Plan. :Vi s . Brads haw s a id 19 -9 . \1r. Ros a g reed '.\I s . Bradsha" ,aid. at that ume . the)
we re propos mg the Ithac a couplet. which \\JS gomg to be o ne -\\a) gomg east. lO spin Hampden . o It could
be a huge nuJor 1horoughfare. he asked ,fhe "a saying that nu)be \\e need to look at 1hat Jgam. \I r
Ros aid exactl y. It ,s a lmle dated ma lot of areas. bu t there \\ere a lot of good !lungs 111d1ca1ed . s uch a,
the need 10 pro, ,de a light rail eomdor. and the y also identified the need for unpro, e m ents a Ion)! ama Fe
It \\JS not all s tuff that \\e JU t put o n th e shelf and ignored. he said. but 11 ,s lime 10 take another look JI 11.
:'>IJ )llr Burn, ,J1d . a; \Ir Ro;s me nll o ned 111 tud y -e,sio11. thi, ,s the mo,1 ,omp1 d1cnSI\(' 1ransponJ 11u 11
plan that Eng lewood has ever done. Mr. Ross agreed. O,er the years. he said. "e have done a fe" th mg;
hke raking a look at safety is sues for cenain comdo rs. med ian imp rove ments a lo ng Hampden o r H ,gll\,a )
285 . but \\e ha ve never done a nything as comprehens iv e as thi s .
o unc il \!ember Brads h J\ · asked ,f thi s would te ll us 1f "" need fo ur-way sto p s at schools . \Ir. Ro,s
res p o nded atlimutl\ el y \1 s . Bradshaw a,d "e d o need them. \Ir Ross sa id that wo uld be detennmed
durmg 1h1 s process M Brads haw a ked 1fCnunc 1I could ovemde the 1l11n gs m 1h1 s plan . \I r. Ros said
:cs.
C OL'NCIL '.\IE\-IBER WOLOSY .. '.\IOVEO. A'.\D IT\\ AS SECO'.\DED. TO APPRO\.E A
CO'.\TRAC T WITH CARTER A~D Bl"R GES~ FOR PROH~~IO, . .\L C0'.'~1 -LTI'.'(.;
SE RVICES FOR TRAJ'ISPORT..HION PLA.'1 .. 1 .. G.
A yes :
Nays :
Abse111 :
The motion e arned.
12 . General DiscuHion
(a) Ma yor"s Choice
o un 11 \kmbcrs G arren. Brads ha w. \\"o lo S)1l. Yurch,ck.
Grazuhs, Bum,
:-:one
oun 11 '.\!ember :-:abh olz
(i) Ma yor Burns d1smbuted. to o unc1l. memos regarding exp ected expenses for
his and Council Me~ Wo losyn·s trip 10 the ~anonal League of Ille s Con fere n ce
Council Member Garren conunented that he is a propo nent of mce lm le wrmen re p ons . In order 10
connnue his suppon, he said he would need a repon co nung back to Council so he could at least get a
flavor of what they learned that hdps the C ity of Englewood, ,f we are spending tax dollars for 1h1
•
0
I • 0
J
•
•
Engle\\OOd C ity o un ctl
Febiuar\ 5. ~OU I
Page I U
t ....
•
• •
'.\layor I3ums aid th at is ab ol ute ly appropnate. He said he ha o ne he 1s Jbo ut to s ubmit fo r the'.\ LC 111
December. a nd he recalled that he pJssed o ut quite a b tt o t"the materia l he recel\ed Jt that c n fr ren ce He
re peated rhat Coun c tl '.\!em ber G arren ts exact I~ correct. and he "ould be happ, 10 subnut J repo rt
\IA YOR BlR'\'S \10\.ED. A~D IT WA SECO '.\"DED . TO . .\PPRo,·E EXPE"SES FOR HIS
TRIP TO THE "ATIONAL LEAGl'E OF CITIES CO'.\"FE RE'.'"CE. \I..\RC H 9 THROl'GH 13.
2001 . I' THE .\'.\IOl'Yr OF S2.670.00.
Counctl Member Gan-en said that is dn au1 honza110 11 for up to tha t amount. tf I'm nut nu tak en . '.\la~or
Bums said usuall y. whenever he d o es these. the) come ou t to se,·eral hu ndred do ll ars le s. because he ts
us uall v pretty frugal. but yes. 11 is up to S2.670.00 .
\'ote resu lt s:
A ye s :
Na ys:
Absent :
The motton earned
Counctl :Vlemb ers Gan-ett . I3rads ha\\. \\'o lrn,;11. Yurc h1<:k .
Grazuhs. Bums
i\'.one
Counc il ;\'!ember :S:abhol z
Counci l '.\!ember G an-en o b erwd that tha t was Jn odd \'O te . He a sumed 11 \\Ould be ti,e J ~e Jnd o ne
ab 1en11 o n . \fayo r I3ums satd he dtd no t remember 1fthe; ha,e abs 1a111ed fr o m th ese b e tme I le telt ltJt
1fyou ha\'e e nough confidence that yo u should go. vou ought 10 ,ote for II Cotm ctl \kmbe 1 \\ ,11<,,,n ki t
tha t wa Jn honc-st stance.
MAYOR Bt:Ri'\'S MOVED. A,'\'D IT WAS SECONDED. TO Al'PRO\'E EXl'E'.'"SES FOR
C Ot:~CIL MEMBER WOLOSYN"S TRIP TO THE "ATIO'.'"AL LEAGt·E OF CITIES
C ONFERE"CE . MARCH 9 THROt:GH 13. 2001. t.:P TO THE A.\101 xr OF S2.53!'i.OO .
Nays :
Absent :
The motton amed .
Coun ct l \1 embers G arren . Brad ha". W o los,n . Yurc h1c~.
Graz uhs. Bums
7'one
Counctl .\1 e m ber \abho lz
(b) o u nctl \!em ber · Chu 1ce
(i) Counc il Mem ber Garrell said Mr. Kozacek made a great pomt He atd he gets
call s o nce o r tw ice e\'ery wmter. It seems to be the sou th si d ewal ks tha t get co, erect up b , the ,hade . and .
at least in hi s district , we ha ve talked about that s 1rua11 0 11 . Code Enforcement ha s been fo1rl y understandmg
about th e fa ct that so metimes there ts not much you can do when the plo"s go and J USI ump 11. It free ze,
bdore yo u ca n get to 11 He felt tha t compa s 1on Jnd understa nd111g "as the n g ln ,tan 10 the p rocess He
said he understands C ode Enforcement"s need. es pec iall y o n Belle\'le\\ where 111s J maJor pedesman \\a y.
but we also ha\'e 10 use a li rtl e b11 of commo n sense. as long as people are rry mg to do II nght.
:Vlayor Bums sa td he was look mg at the pictures and fe lt there were probabl, inn um era ble place around
the ,ommu1111, \\here ~ou cou ld take those picture, Counul '.\kmbet uJnen SJ1J there are some shJded
area s 111 th e foun h distnct where there 1s no "ay . and the ice butld up 111 the fir st pan of ,\lnter and doe n 't
melt ttll the end ofwmt er. It 1s d tfficult wnh the trees shadmg II and al o the ,1de\\Jlk 1s IO\\. so II become ,
a sheet of tee .
o unc tl :'-!ember Grazuhs sai d they ha\'e grader tha t go through on the e and o r th ird day atiernards to
r y to remove II from so me or those area . and o fcour-e 11 does damage the ,1de\\alk . \I r GaITell said
some o t'the st de\\a lk s II on of low. so II depends o n the angle .
)
I • 0
•
•
•
Eng le"ood ny ounci l
Februar} 5. 200 I
Page 11
... . ,, 1 ,
•
..
• -
Counc il :vlember Yurchic k said thi s last o ne seemed to be more icy than nonnal. :\!a,-or Burns agreed .
(ii) CoutlCll Member Wolosyn thanked Counci l fo r ap pro,·ing the expen e -for her
fi r st trip .
\1 ayor Burns said he \\as really g lad \Is . \\'olos~11 \\JS gomg. as n hel ps to have some ne "ith ~ou o n
these trips. -o you can compare no te s and go co di!Terent sessio ns .
13 . Cit~· Manager's Report
(a ) C ny :'vlanager Sears sa id Director G~gle" ,cz was 1101 pres ent. but as ked Cou nc il to loo\..
at the Re,·enue :\1anual. as the Fmance Deparnnent did an excellent JOb on 11. Severa l Council \kmber
v01ced their ag reement tha t n "a ex,ellenc. C,~ \1Jnager 'ears said he \\Ould pa ss o n to chem ou n,il',
comment s o f suppon . W e are t~1ng to look at JII of our tinance ·. he said. Jlld keep them up to c!Jt e
I~. City Anorne~··s Report
C ity Attorney Brotzman had no maners 10 d1scu s.
15 . Adjournment
MAYOR Bl'R"IS MOVED TO ADJOl'R"I . The meetrn g was adjourned at 8 :~S p.m.
Deputy City C
•
, .
I • 0
xi
-
' '
•
•
•
• ..
• •
To the members of the City Council of Englewood
Dear Council members.
The Local Spiritual Assembly of the Baha 'is of Engle\\·Ood would like to extend an
invitation for you to attend the World Peace Forum being held on Saturday. March 03. at
the l\1alley Senior Center. This is the second event in a series of lectures designed to
highlight the diverse elements affecting the process of\~orld peace
The topic is the Equalit y of women and men As Baha ·is we believe . '·the emancipation of
women. 1he achievement of full equality between the sexes is essential to human progress
and the transformation of society. Inequalit y retards not onl y the ad vancement of women
but the progress of civilization itself"
As leaders of this community your presence at such an event is necessary for it s succe ss as
a catalyst for social justice and understanding .. The systematic oppression of women is a
conspicuous and tragic fact of history . The \I.Orld of humanity is possessed of two \I.in gs
the male and the female So long as these two wings are not equivalent in strength. the
bird will not fly., The Baha 'is of Englewood are here to serve the community in fostering
unit y and fellowship . This event , we hope, with your attendance. will be our first step
towards achieving our goal of serving the community.
'Over a century ago, Baha'u 'llah, the prophet founder of the Baha 'i Faith. proclaimed the
principle of the equality of women and men , saying : "Women and man have been and will
always be equal in the sight ofGod." ... Thus the Baha'i vision of equality bet\l.een the
sexes rests on the central spiritual principle of the oneness of humankind '
We hope to see you at this exciting event and are looking forward to meeting all of you in
person .
The Local Spiritual Assembly of Englewood
•,
)
I • 0
-• . .
• -
WORLD PEACE FORUM: EQUALITY OF WOMEN AND MEN
Sponsored by: The Baha'i Community of Englewood
'The emancipation of women , the achievement of full
equality between the sexes is essential to human progress
and the transformation of society."
Date: Saturday -March 03 , 2001
Time : 7 :30 pm
Venue : Malley Senior Center 3380 S. Lincoln St.
RSVP: Josh/Beth Wieties -Tel . (303 .761 .2682)
Program :
Dr. Hoda Mahmoudi will be the main speaker .
She will be exploring themes relating the equality of women and men
to the progress of society and world peace.
There will also be dance performances and music.
Light refreshments will be served ..
•
E GQ!d I . 0
•
•
1.
2.
3.
4 .
5 .
6 .
Call to order.
Invocation.
Pledge of Allegiance .
Roll Call.
Minutes.
> ;'\;.,,
..
•
. ·,
• -'
'
AGENDA FOR THE
REGULAR MEETING OF
THE ENGLEWOOD CITY COUNCIL
MONDAY, FEBR UARY 20, 2001
7:30 P.M.
Englewood Civic Center
1000 Englew ood Parkwa
Englewood, CO 80110
..
a. Minutes from the meeting of Regular Ci ty Council Meeting of Februa ry 5, 2001.
a. Jane Stli11aekeAberg ill be present to extend an invitation to City Council to attend a
meeting of the Baha'i ommunity on March 3, 2001 .
-
7 .
Tos-liw .... W1~+1~ I s~tMIWI t1MkLdz_~ V\
Unscheduled Visitors . (Please limit your pr esenta ti on t o five minutes.) ~"'
8. Communications, Proclamations, and Appointments.
a. A resolution reappointing Eri c Bertol uzz i to the Engl ewood U rban Renewal A uth ority.
b .
C.
A resolution appointing Jenni fer Bippus to Keep Englewood Bea utiful.
A resolution reappointing William Bode to the Englewood Board of Adjustment and
Appeals .
d. A resolution reappointing Robert Cassidy to the Englewood Water and Sewer Board .
PINN nota: If you have a dlaabllty and need awdllary aids or urvlcn, pleaM notify the City of Englewood
(303-712-2405) at leut 41 houra In advance of whan urvlces .. nNded. Thank you.
'
' ' ..
• I
•
I • 0
•
•
• .. ..
• -..
Englewood City Coun ci l Agenda
February 5, 2001
Page 2
9 .
e. A resolution appointing Johnna Danner to Ke ep En glewood Beautiful.
f. A resolut ion appointing Bryan DesMarteau t o th e En glewood Co de En fo rcement
Advi sory Committee.
g. A resoluti o n reappointing Donald Ed w ards t o Keep En glewood Beautiful.
h . A resoluti o n appointing Samara Ferber to Keep En gle wood Beautif ul.
i. A resolution appointing Ronald Fish to Keep Engl ewood Beautiful.
j . A resoluti on appo inting Cyndi Krie ge r to th e En gle wood Planning and Z o ning
Commission .
k. A resolution reappointing Debbie Lathrum to the Engle w ood Planning and Zoning
Commiss ion .
I. A resoluti o n reappointing Deyo McCullough to the Malley Center Tru st Fund .
m . A resolution appointing Ste ven Mulhern to the Engl ewood Ele cti o n Commiss ion .
n . A resolution reappointing Shannon Mary O 'Leary to th e En glewood Publ ic Libra ry
Board.
o . A resolution appointing Karen Pilgrim to the Engle wood Publi c Libra ry Board.
p . A resolution reappointing Donald Roth to the Eng lewood U rban Renewal Authority.
q. A resolution appointing Yvonne Russell to the En glewood Public Library Board.
r . A resolution appointing Jackie White to Keep En glewood Beautiful .
s. A resolution appointing alternate members to th e Ci ty's Boards and Commissions :
i. Ste ve Mulhern as an alternate member on th e Englew o o d Board of Adjustment
and Appeals .
ii. Patricia Mueller as an alternate member o n the Englew ood Planning and Zoning
Commission .
iii. Ronald Fish as an alternate member on the Engle wood Urban Renew al
Authority.
Public Hearing. (None scheduled)
PINN nota: If you have • dlublllty and need auxiliary alda or NrVtcea, plea• notify Ille City of Englewood
(303-712-2405) at leut 41 houn In advance of WMn NrVtcea arw l'INded. Thank you .
•
"
I • 0
J
•
•
•
... ..
• -..
Ei,glewood City Council Agenda
February 5, 2001
P!lge 3
10. Consent Agenda .
11.
a. Approval of Ordinances on First Reading.
i. COU CIL BILL NO. 6 · Rec omme ndation from the Department of Parks and
Re creation to adopt a bill for an ordinance authorizing the lease oi the
Arapahoe Rental property to I & J H erders o n, Inc. STAFF SOURCE: Jerrell
Black. Parks and Recreation Director and Dave Lee, Manager of Open Space.
ii . COU CIL BILL NO. 7 · Rec ommenda tion from the Department of Pu blic Works
to adopt a bill for an ordinance authorizing a new lease agreement TO r the
parking lot at Fl oyd and Br oadway. STAFF SOURCE: Rick kahm, Engineering
Manager.
b . Approval of Ordinances on Second Reading .
i. Council Bill No. 3, approving an lntergo em menta l Agreement , 1th th e
Colorado Department of Tran sportation providin grant funding tor a uniform
police officer to continue th e City's traffi c enforcement pro1 c t.
ii. Council Bill No. 5, approving the formation Of th e Alliance Of o mmerc on
Englewood.
c. Resolutions and Motions.
i. Recommendation from the Departmen t of Publi c Works t o apprO\ e. by motion,
the purchase of a half ton pickup tru ck through the State of Colorado bid
process at a total cost of $21 ,092.00. STAFF SOURCE: ken Ross, Director of
Public Works.
ii. Recommendation from the Littleton/Englewood Wastewater Treatment Plant
Supervisory Committee to approve. b y motion, the purchase of a Ten Yard
Dump Truck. Staff recommends awarding the bid t o the lowest bidder, BURT
Chevrolet, in the amount of $62.409.00. STAFF SOURCE: Stewart Fonda,
Utilities Director and Jim Tallent, Operations Division Manager.
iii. Recommendation from the City Attorney to approve, b motion, the
appointment of Ronald J. Cohen to serve as Hearing Officer pursuant to Title 3,
Section 2 of the Englewood Municipal Code. STAFF SOURCE: Dan Brotzman,
City Attorney; Sue Eaton, Human Resources Director; and Lou Ellis, City Clerk.
Regular Agenda .
a. Approval of Ordinances on First Reading .
b . Approval of Ordinances on Second Reading.
PINN nole: I you haw• dlHl*lty and need auxiliary aids or Ml'Vk:N, plNu notify the City of Englewood
(303-782-2405) at leat 41 hows In advance of when NrVicn .. IINded. Thank you .
•
'I
I • 0
J
•
•
•
.. ' ~ ..
• -'
Englewood City Council Agenda
February 5, 2001
Page 4
c. Resolutions and M o ti ons .
i. Re commendation from th e Park s and Recreati o n Department t o apprO\ e. by
m o ti o n, a contract for Rec rea tio n faci liti es co nc ept desi gns. Staii recommends
awarding th e co ntra ct t o Barker , Rinker. Seacat Architecture in th e sum oi
S 8 .500. STAFF SOURCE: Jerrell Black, Director of Parks and Recreation .
ii. Re com m endation fr o m the Parks and Recreation Departm ent t o approve. bv
m o11 on . an analvsis con tra ct fo r a Cultural Arts Center Fundraismg Feas ibd 1tv
Stud\. taff re commends awarding the co ntract to the Midas Co nsulting Group,
In c., in th e am o unt of S 18,500.0 0 . STAFF SOURCE: Jerrell Black, Director of
Parks .1nd Recre.1tion.
ii i . Re commendati o n fro m the Department o i Info rmati o n Te chn o log t o apprO\ e.
bv moti o n. a proie si o nal sef\ ice s co nsultin g co ntract wi th D eloi tt e Tou h e,
LLC. to a s1st \\ith the development of a ci ty-wide Strat egic Info rm at ion
Technology Pla n. STAFF SOURCE : Don Ingle, Director of Information
Technology .
11 . G eneral Dis c u si o n.
a. Mayo r's Choice.
b . Council Members' Choice.
13 . City Manager's Report.
14. City Attorney's Report.
Adjournment.
The following minutes were transmitted to City Council betwee n Februa ry 6 and 15, 1001 :
Englewood Cultural Arts Commission meeting of Dece mber 6, 1000
Englewood Parks and Recreation Commission meeting of January 11 . :WO l
Englewood Code Enforcement Advisory Co mmittee meeting of January 17, 1001
Englewood Liquor Licensing Authority Telephone Poll of January 1 7, 1001
Englewood Planning and Zoning Commission meeting of January 13 , 1 00 1
PIN• note: N you have a dlubillty and rlNd auxiliary aids or aervlcn, please notify the City of Englewood
(303-712-2405) at INat 48 hours In advance of when aervlcn .. nNdad. Thank you .
•
I • 0
PLEASE PRINT
NAME
•
•
•
•
• •
PUBLIC COMMENT ROSTER
AGENDA ITEM 7
IIIIICHEDULED Vl8ITOR8
DATE: February 20, 2001
UNSCHEDULED VISITORS MAY SPEAK
FOR A MAXIMUM OF FIVE MINUTES
ADDRESS
..
. '
TOPIC
I· 0
RESOLUTION NO . .lQ_
SERIES OF 2001
l . ,.
•
• •
-A RESOLUTION llEAPPOINTING ERIC BERTOLUZI TO THE URBAN
RENEWAL AUTHORITY FOR THE CITY OF ENGLEWOOD , COLORADO.
WHEREAS . the Englewood l'rb an Renewal Authority has the statutory authority to
undertake projects which it find s necessary for the phys ical development of municipa l land
use including the improvement of areas within the City ; and
WHEREAS , Eric Bertoluzzi is a current me mber of the Englewood Urba n Renewal Authority; and
WHEREAS, Eric Bertoluzzi ·s current term exp ires Fe bruary 5, 2001 ; a nd
WHEREAS , Eric Bertoluzz1 has ap plied for r ea pp ointment to the Englew ood Urban Renewal Authority ; and
WHEREAS, the Mayor with the approva l of the Englewood City Co uncil desir es to
reappoint Eric Bertoluzzi to the Englewood Urban Renewal Authority ;
NOW , THEREFORE, BE IT RESOLVED BY THE ClTY COUNClL OF THE CITY OF
ENGLEWOOD, COLORADO , THAT:
Sectjon l. Eric Bertoluzzi is hereby reappointed to Englewood Urban Renewal Authority .
Eric Bertoluzzi's term will be effective immediately and will expire February 5, 2006 .
ADOPTED AND APPROVED this 20th of February, 2001.
ATTEST : Thomas J. Burns , Ma yo r
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado, hereby certify the
above is a true copy of Resolution No.~ Series of 200 I.
Loucrishia A. Ellis
•
..
Ba
I • 0
•
•
•
RESOLUTION NO. i
SERIES OF 2001
•
• -
A RESOLUTION APPOIN'ftNo .JENNIFER BIPPUS TO THE KEEP ENGLEWOOD
BEAUTIFUL COMMISSION FOR THE CITY OF ENGLEWOOD , COLORADO .
WHEREAS, the Keep Englewood Beautiful Commission to advise the City Council on all
matters pertaining to environmental protection and neighborhood beautification; and
WHEREAS, there is a vacancy on the Keep Englewood Beautiful Commission; and
WHEREAS, Jennifer Bippus has applied to serve as a member of the Keep Englewood Beautiful Commission;
NOW , THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Sectjgn I. Jennifer Bippus is hereby appointed to the Keep Englewood Beautiful
Commission . Jennifer Bippus' term will be effective immediately and will expire December 10, 2001.
ADOPTED AND APPROVED this 20.., of February, 2001.
ATTEST: Thomas J . Burns, Mayor
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No._, Series of 2001.
Loucrishia A. Ellis
'
..
' .
8b
)
I • 0
-
•
•
•
RESOLUTION NO . d
SERIES OF 2001 j)-
'•,.
•
• •
..
..
A RESOLUTION DAPPOINTING WIIJ.IAM BODE TO'THE BOARD OF ADJ USTME NT
AND APPEALS FOR THE CITY OF ENGLEWOOD , COLORADO.
WHEREAS , the Englewood Board of Adjustments and Appeals has the authority t o hear
and determine appeals from the refusal of building permits and other decisions regardi ng
the enforcement of the zoning regulations, to make exceptions to the zoning regulations and
authorize variances from strict application of zoning regulations; and
WHEREAS , William Bode is a current member of the Englewood Board of Adjustme nt
and Appeals; and
WHEREAS, William Bode 's term expired February 1, 2001 ; and
WHEREAS, William Bode has a pplied for reappointment to the Englewood Boa rd of
Adjustment and Appeals for another term ;
NOW , THEREFORE, BE IT RESOLVED BY THE CITY CO UNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , THAT :
Section 1 William Bode is hereby reappointed to the Board of Adjustment and App eals
for the City of Englewood , Colorado. William Bod e·s term will be effective immediately with
term expiring February 1, 2005.
ADOPTED AND APPROVED this 20th of February, 2001.
Thomas J. Burns , Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood, Colora do , hereby certify the
above is a true copy of Resolution No .~ Series of 2001.
Loucris hia A. Ellis
•
' •
8c
,
I • 0
-
•
•
RESOLUTION NO . j__
SERIES OF 2001
' . ..• , ...
t' ..
•
• -'
A RESOLUTION IISAfflJINTIMO BOBDT CASSIDY Tf> THE WATER
AND SEWER B0A1tD FOR THE CITY OF ENGLEWOOD , COLORADO .
WHEREAS, the Englewood Water and Sewer Board is charged with acquiring and
protecting the domestic water supply and water rights from injury and pollution: and
..
WHEREAS, Robert Cassidy is a current member of the Englewood Water and Sewer
Board; and
WHEREAS, Robert Cassidy·s current term expired February 1, 2001 : and
WHEREAS, Robert Cassidy has applied for reappointment to the Englewood Wa t e r a nd
Sewer Board;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD . COLORADO , THAT:
Sectjon 1. Robert Cassidy is hereby reappointed to Englewood Water and Se we r
Board . Robert Cassidy's term will be effective immediately and will expire February 1.
2007.
ADOPTED AND APPROVED this 20th of February, 2001.
Thomas J . Burns. Mayor
ATTEST:
Loucrishia A. Ellis , City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado, hereby certify the
above is a true copy of Resolution No .~ Series of 200 l.
Loucrishia A. Ellis
,.
' .
'
•
8d
)
I • 0
-
•
•
•
RESOLUTION NO .
SERIES OF 2001
•
• •
..
...
A RESOLUTION .APPOINTING.J6BNNA DANNER 'l't) THE KEEP ENGLEWOOD
BEAUTIFUL COMMISSION FOR THE CITY OF ENGLEWOOD , COLORADO .
WHEREAS, the Keep Englewood Beautiful Commission to advise the City Council on a ll
matters pertaining to environmental protection and neighborhood beautification; and
WHEREAS , there is a vacancy on the Keep Englewood Beautiful Commission ; and
WHEREAS , Johnna Danner has applied to serve as a member of the Keep Englewood
Beautiful CommiBSion ;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY CO U NCIL OF THE CITY OF
ENGLEWOOD , COLORADO , THAT:
Sectjon 1. Johnna Danner is hereby appointed to the Keep Englewood Beautiful
CommiBBion . Johnna Danner's term will be effective immediately and will expire
December 10, 2001.
ADOPTED AND APPROVED this 20th of February, 2001.
Thomas J . Burns, Mayor
ATTEST :
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado, hereby certify the
above is a true copy of Resolution No .~ Series of 2001.
Loucrishia A. Ellis
•
..
Be
,
I • 0
I
-
•
RESOLUTION NO . \ I
SERIES OF 2001 ~
•
• -..
l)lti ,,, ff~ 10E.-
..
A RESOLUTION Al'POINTING BRYAN DeaMARTEAUTO THE CODE E NFORCE ME!'J T
ADVISORY COMMI'M'EE FOR THE CITY OF ENGLEWOOD , COLORADO .
WHEREAS, the Englewood Code Enforcement Advisory Committee advises the
Department of Safety Services on activities, enforcement and regulatory m atters ; and
WHEREAS, the Englewood Corle Enforcement Advisory Committee wa s es tablis hed by
the Englewood City Council with the passage of Ordinance No. 71 , Series of 199 7 ; and
WHEREAS , Bryan DesMarteau has applied to serve as a member of the Engl e woo d Co de
Enforcement Advisory Committee ; and
WHEREAS, Bryan DesMarteau was previously named as an alternate to the Englewood
Code Enforcement Advisory Committee; and
WHEREAS , the Englewood City Council desires to appoint Bryan De s Martea u t o t he
Englewood Code Enforcement Advisory Committee ;
NOW , THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT :
Sectjon l. Bryan DesMarteau is hereby appointed to the Englewood Code Enforcem ent
Advisory Committee. Bryan DesMarteau's term will be effective immediately a nd will
expire October 1, 2002 .
ADOPTED AND APPROVED this 20th of February, 2001.
Thomas J . Burns, Mayo r
ATIEST:
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado, hereby certify the
above is a true copy of Resolution No ._, Series of 2001.
Loucrishia A. Ellis
..
8f
I • 0
•
RESOLUTION NO. _
SERIES OF 2001
1~ .. ~ ••
. . .. (
•
• -'
•,
A RESOLUTION1IIMll'OINTING DONALD EDWARDS TO KEEP ENGLEWOOD
BEAUTIFUL COMMISSION FOR THE CITY OF ENGLEWOOD . COLORADO .
.,
WHEREAS, the Keep Englewood Beautiful Commission to advise the City Council on a ll
matters pertaining to environmental protection and neighborhood beautification ; and
WHEREAS , Donald Edwards is a current member of the Keep Englewood Beautiful
Commission; and
WHEREAS , Donald Edwards' term expired December 10, 2000; and
WHEREAS, Donald Edwards has applied for reappointment to the Keep Englewood
Beautiful Commission for another term;
NOW , THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD , COLORADO , THAT :
Section 1. Donald Edwards is hereby reappointed to the Keep Englewood Beautiful
Commission for the City of Englewood , Colorado. Donald Edwards' term will be effective
immediately with term expiring December 10, 2001.
ADOPTED AND APPROVED this 20th of February, 2001.
Thomas J. Burns, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis , City Clerk for the City of Englewood , Colorado , hereby certify the
above is a true copy of Resolution No.~ Series of 2001.
Loucrishia A. Ellis
•
' ...
.. . '
. ' •
8g
,
I • 0
-
•
1.
•
•
RESOLUTION NO ._
SERIES OF 2001
.. ~ .. ..
•
• -'
A RESOLUTION AIPODITDfG SAMARA FERBER THE KEEP ENGLEWOOD
BEAUTIFUL COMMISSION FOR THE CITY OF ENGLEWOOD , COLORADO .
..
WHEREAS, the Keep Englewood Beautiful Commission to advise the City Council on all
matters pertaining to environmental protection and neighborhood beautification: and
WHEREAS, there is a vacancy on the Keep Englewood Beautiful Commission ; and
WHEREAS, Samara Ferber has applied to serve as a member of the Keep Englewoo d
Beautiful CommiBBion ;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , THAT:
Sectjon 1. Samara Ferber is hereby appointed to the Keep Englewood Beaut iful
CommiBBion. Samara Ferber's term will be effective immediately and will expire
December 10 , 2001.
ADOPTED AND APPROVED this 2011, of February, 2001.
ATTEST: Thomas J. Burns. Mayor
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis , City Clerk for the City of Englewood , Colorado , hereby certify the
above is a true copy of Resolution No.~ Series of 2001.
Loucrishia A. Ellis
,. .. • .. ~
8h
)
I • 0
2
0
•
RESOLUTION NO .
SERIES OF 2001
l• . '
•
• -...
A RESOLUTION .lll'OINTING RONALD PISH f'O THE KEEP ENGLEWOOD
BEAUTIFUL COMMISSION FOR THE CITY OF ENGLEWOOD , COLORADO .
..
WHEREAS , the Keep Englewood Beautiful Commission to advise the City Co uncil on a ll
matters pertaining to environmental protection and neighborhood be autification : a nd
WHEREAS , there is a vacancy on the Keep Englewood Beautiful Commiss ion ; a nd
WHEREAS , Ronald Fish has applied to serve a s a member of the Keep Engl ewoo d
Beautiful Commiasion;
NOW , THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , THAT:
Section ) . Ronald Fish is hereby appointed to the Keep Englewood Beautiful
Commission . Ronald Fish's term will be effective immediately and will expire
December 10 , 2001.
ADOPTED AND APPROVED this 2011, of February, 2001.
Thomas J . Burns , Mayo r
ATTEST :
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado , hereby ce rttfy the
above is a true copy of Resolution No .~ Series of 200 l.
Loucrishia A. Ellis
'I
Bi
)
I • 0
2X
-
•
•
•
RESOLUTION NO . _
SERIES OF 2001
•
• -
A RESOLUTION IIIIAJIPOIN'l'ING CYNDI KRIJ11aR fo THE PLANNING
AND ZONING COMMISSION FOR THE CITY OF ENGLEWOOD ,
COLORADO .
..
WHEREAS, the Englewood Planning and Zoning Commission makes recommendations to
City Council regarding the master plan, the comprehensive zoning ordinance, proposed
subdivisions as well as, capital improvements; and
WHEREAS, Cyndi Krieger is a current member of the Englewood Planning and Zoning
Commission; and
WHEREAS, Cyndi Krieger's current term expired February 1, 2001 ; and
WHEREAS, Cyndi Krieger has applied for reappointment to the Englewood Planning and
Zoning Commission;
NOW, THEREFORE , BE IT RESOLVED BY THE CITY COUNC IL OF THE CITY OF
ENGLEWOOD , COLORADO , THAT :
Sectjgn 1. Cyndi Krieger is hereby reappointed to the Englewood Planning and Zoning
Commission. Cyndi Krieger's term will be effective immediately and will expire
February 1, 2005.
ADOPTED AND APPROVED this 20th of February, 2001.
Thom as J . Burns. May or
ATTEST :
Loucrishia A. Ellis , City Clerk
I , Loucrishia A. Ellis , City Clerk for the City of Englewood , Colora do , hereby ce rtify the
above is a true copy of Resolution No ._, Series of 2001.
Loucrishia A. Ellis
'
8j
)
I • 0
X
J
•
•
RESOLUTION NO .
SERIES OF 2001
,~ ! , ..
•
• -'
A RESOLUTION aBAPPOINTING DEBBIE LATHRUM TO THE PLANNING
AND ZONING COMMISSION FOR THE CITY OF ENGLEWOOD ,
COLORADO.
..
WHEREAS, the Englewood Planning and Zoning Commission makes recommend ations to
City Council regarding the master plan, the comprehensive zoning ordinance , proposed
subdivisions, as well as capital improvements: and
WHEREAS , Debbie Lathrum is a current member of the Englewood Planning a nd Zoning
Commission; and
WHEREAS, Debbie Lathrum's current term expired February 1, 2001 ; and
WHEREAS , Debbie Lathrum has applied for reappointment to the Englewood Pla nning
and Zoning Commission;
NOW , THEREFORE , BE IT RESOLVED BY THE CITY COUNC IL OF THE CITY OF
ENGLEWOOD , COLORADO , THAT :
Section l. Debbie Lathrum is hereby reappointed to the Englewood Pl a nning a nd
Zoning Commission. Debbie Lathrum's term will be effective immediately and will e xpire
February 1, 2005.
ADOPTED AND APPROVED this 20th of February, 2001.
Thomas J . Burns, Mayor
ATTEST :
Loucrishia A. Ellis , City Clerk
I , Loucrishia A. Ellis , City Clerk for the City of Englewood, Colorado , hereby ce rtify t he
above is a true copy of Resolution No ._, Series of 2001.
Loucrishia A. Ellis
<
•
8k
)
I • 0
•
•
•
RESOLUTION NO.
SERIES OF 2001
I•~"'
. ,
l)Pf10
•
..
• -'
A RESOLUTIOWa&APPOIN'ftNUNYOlillCULIAHJGH TO THE MALLEY CENTER
TRUST FUND FdR THE ctTY OF ENGLEWOOD , COLORADO.
WHEREAS , the Malley Center Trust Fund was established for the use and be nefit. of the
Englewood Senior Citizen Recreation Center known as the Elsie Malley Centennial Cente r :
and
WHEREAS , the Trustees recommend to the City Council appropriations from the Trust
Fund for the use and benefit of the Elsie Malley Centennial Center; and
WHEREAS, Deyo McCullough is a current member of the Malley Center Trust Fund ; and
WHEREAS , Deyo McCullough current term expires April 20 , 2001 ; a nd
WHEREAS , Deyo McCullough has applied for reappoi ntme nt to the Malley Ce nter Trust
Fund for another term ;
NOW, THEREFORE , BE IT RESOLVED BY THE CITY COUNC IL OF THE CITY OF
ENGLEWOOD , COLORADO . THAT :
Sectjop 1. Deyo McCullough is hereby reappointed to the Malley Center Trust Fund for
the City of Englewood, Colorado . Deyo McCullough 's term will be effective immediate ly with
term expiring April 20 , 2004 .
ADOPTED AND APPROVED this 20th of Februa ry , 2001.
Thomas J . Burns, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado, hereby certify the
above is a true copy of Resolution No .~ Series of 2001.
Loucrishia A. Ellis
.,:
~
81
)
I • 0
-
•
•
•
RESOLUTION NO.
SERIES OF 2001
•
• •
. '
A RESOLUTION APPOINTING STEVEN MULBBllN TO THE ELECTION COMMISSION
FOR THE CITY OF ENGLEWOOD, COLORADO .
WHEREAS, the Englewood Election Commission is charged with recommending to City
Council rules and regulations with respect to municipal elections; and
WHEREAS, there is a vacancy on the Englewood Election Commission; and
WHEREAS, Steven Mulhern has applied to serve as a member of the Englewood Electio n
Commission;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , THAT :
Section 1. Steven Mulhern is hereby appointed to the Englewood Election Commission .
Steven Mulhem's term will be effective lDlmedistely with term expiring February 1, 2005 .
ADOPTED AND APPROVED tlus 20th of Fe bruary. 2001.
Thomas J . Burns , Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado , hereby certify the
above is a true copy of Resolution No .~ Series of 2001.
Loucrishia A. Ellis
8m
,
I • 0
3
J-
•
•
•
RESOLUTION NO ._
SERIES OF 2001
J·r,···
•
• -
A RESOLUTIOM'R.BAPPOINTING SHANNON MARY 01.&\llY TO THE PUBLIC
LIBRARY BOARD FOR THE CITY OF ENGLEWOOD , COLORADO .
. \
..
WHEREAS , the Englewood Public Library Board prepares and recommends t o City
Council a master plan for the development and maintenance of the City library sy stem as
well as policy issues; and
WHEREAS , Shannon Mary O'Leary is a current member of the Englewood Public Libra ry
Board; and
WHEREAS , Shannon Mary O'Leary's current term expired February 1, 2001 ; and
WHEREAS , Shannon Mary O'Leary has applied for reappointment to the Englewood
Public Library Board for another term ;
NOW , THEREFORE, BE IT RESOLVED BY THE CITY CO UNCIL OF THE CITY OF
ENGLEWOOD , COLORADO , THAT :
Section 1. Shannon Mary O'Leary is hereby reappointed to Englewood Public Library
Board . Shannon Mary O'Leary's term will be effective immediately and will expire Februa ry
1, 2002 .
ADOPTED AND APPROVED this 20th of February, 2001.
Thomas J . Burns, Mayor
ATTEST :
Loucrishia A. Ellis , City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado , hereby certify the
above is a true copy of Resolution No .~ Series of 2001.
Loucrishia A. Ellis
.
'
8n
. ,
)
I • 0
•
•
•
RESOLUTION NO ._
SERIES OF 2001
. . ;
•'
•
• -'
A RESOLUTION APPOINTING KAREN PILGRIM TO THE PUBLIC LIBRARY
BOARD FOR THE CITY OF ENGLEWOOD , COLORADO .
..
WHEREAS, the Englewood Public Library Board prepares and recommends to City
Council a master plan for the development and maintenance of the City library system as
well as policy issues; and
WHEREAS, there is a vacancy on the Englewood Public Library Board ; and
WHEREAS, Karen Pilgrim has applied to serve as a member of the Englewood Public
Library Board;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , THAT:
Sectjon l. Karen Pilgrim is hereby appointed to the Englewood Public Library Board .
Karen Pilgrim's term will be effective immediately and will expire February l , 2005 .
ADOPTED AND APPROVED this 20th of February, 2001.
ATTEST:
Thomas J . Burns , Mayor
Loucrishia A. Ellis , City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No .~ Series of 2001.
Loucrishia A. Ellis
..
•
80
I • 0
J
•
•
•
RESOLUTION NO . _
SERIES OF 2001
,, . . ' ..
•
• -'
A RESOLUTION REAPPOINTING DONALD ROTH TO THE URBAN
RENEWAL AUTHORITY FOR THE CITY OF ENGLEWOOD, COLORADO.
..
WHEREAS, the Englewood Urban Renewal Authority has the statutory authority t o
undertake projects which it finds necessary for the physical development of municipal la nd
use including the improvement of areas within the City; and
WHEREAS, Donald Roth is a current member of the Englewoo d Urb a n Renewa l
Authority; and
WHEREAS, Donald Roth's current term expires February 5, 2001 ; and
WHEREAS, Donald Roth has applied for reappointment to the Englewood Urban
Renewal Authority; and
WHEREAS , the Mayor with the approval of the Englewood City Council desires t o
reappoint Donald Roth to the Englewood Urban Renewal Authority;
NOW , THEREFORE, BE IT RESOLVED BY THE CITY CO UNC IL OF THE ITY OF
ENGLEWOOD , COLORADO , THAT:
Sectjon ). Donald Roth is hereby reappointed to Englewood Urban Renewal Authority .
Donald Roth's term will be effective immediately and will expire February 5, 2006.
ADOPTED Af\.'D APPROVED this 20th of February, 2001.
Thomas J . Burns, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado , hereby certify the
above is a true cop y of Resolution No ._, Series of 2001.
Loucrishia A. Ellis
'
..
8p
I • 0
-
•
•
•
RESOLUTION NO .
SERIES OF 2001
,, . ..
..
'/Ir voN~r..
•
• -'
A RESOLUTIO.l'f'APPOINTING YVONNE RUSSBLL TO THE PUBLIC LIBRARY
BOARD FOR THE CITY OF ENGLEWOOD, COLORADO.
..
WHEREAS, the Englewood Public Library Board prepares and recommends to City
Council a master plan for the development and maintenance of the City library system as
well as policy issues; and
WHEREAS, there is a vacancy on the Englewood Public Library Board: and
WHEREAS, Yvonne Russell has applied to serve as a member of the Englew oo d Publi c
Library Board;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , THAT:
Section 1. Yvonne Russell is hereby appointed to the Englewood Public Library Bo a rd .
Yvonne Russell's term will be effective immediately and will expire February 1, 2005 .
ADOPTED AND APPROVED this 20th of February, 2001.
Thomas J . Burns, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado , hereby certify the
above is a true copy of Resolution No._, Series of 2001.
Loucrishia A. Ellis
•
8q
)
I • 0
-
•
•
RESOLUTION NO ._
SERIES OF 2001
•
• -..
A RESOLUTION APPOINTING JACKIE WIDTB TO THE KEEP ENGLEWOOD
BEAUTIFUL COMMISSION FOR THE CITY OF ENGLEWOOD , COLORADO.
..
WHEREAS, the Keep Englewood Beautiful Commission to advise the City Council on all
matters pertaining to environmental protection and neighborhood beautification; and
WHEREAS , there is a vacancy on the Keep Englewood Beautiful Commission; and
WHEREAS , Jackie White has applied to serve as a member of the Ke e p Englewood
Beautiful CommiBBion ;
NOW , THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD , COLORADO , THAT:
Sectjon L Jackie White is hereby appointed to the Keep Englewoo d Beautiful
CommiBBion . Jackie White's term will be effective immediately and will expire
December 10 , 2001.
ADOPTED AND APPROVED this 20'b of February. 2001.
Thomas J . Burns, Mayor
ATTEST :
Loucrishia A. Ellis, City Clerk
I , Loucrishia A. Ellis , City Clerk for the City of Englewood , Colorado, hereby certify the
above is a true copy of Resolution No._, Series of 2001.
Loucrishia A. Ellis
n '
8r
I • 0
•
•
RESOLUTION NO._
SERIES OF 2001
. . ..
•
..
• -'
A RESOLUTION APPOINTING ALTERNATE MEMBERS TO VARIO US BOARDS AND
COMMISSIONS FOR THE CITY OF ENGLEWOOD. COLORADO.
WHEREAS. Steven Mulhern, Patricia Mueller and Ronald Fish have graciously offered to
serve on City of Englewood's boards and commissions: and
WHEREAS. currently there are no vacancies on these Boards and Commissions: and
WHEREAS, the Englewood City Council desires to appoint the following as alternate
members to the following Boards and Commissions:
Steven Mulhern -Board of Adjustments and Appeals
Patricia Mueller -Planning and Zoning Commission
Ronald Fish -Urban Renewal Authority ; and
WHEREAS. City Council has requested staff to send these alternate members packets
for the boards that they will be serving on so that they can maintain an understanding of
the current issues and rules; and
WHEREAS, while the alternates will not be able to vote at the meetings, they are
nevertheless requested to attend as many meetings as possible to get a feel for the
membership and issues; and
WHEREAS, Council wishes to express its gratitude for the volunteerism and service that
these individuals wish to bestow upon the City;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
$ectjon l. The Englewood City Council hereby appoints the following as alternate
members to the following Boards and Comm1saions :
Steven Mulhern -Board of Adjustments and Appeals
Patricia Mueller -Planning and Zoning Commission
Ronald Fish -Urban Renewal Authority ;
ADOPTED AND APPROVED this 20'b of February, 2001.
Thomas J . Burns, Mayor
ATTEST :
Loucrishia A. Ellis, City Clerk
'
. '
8s
I • 0
o-
•
•
•
..
• -...
I, Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado , hereby certify the
above is a true copy of Resolution No .~ Series of 2001.
Loucrishia A. Ellis
•
)
I • 0
•
•
•
.. ~:~ .. ,. ,.
• -'
/()Li
ORDINANCE NO._
SERIES OF 2001
BY AUTHORITY
A BILL FOR
COUNCIL BILL NO . 8
INTRODUCED BY COUNCIL
MEMBER~~~~~~-
AN ORDINANCE AUTHORIZING A BUSINESS LEASE WITH J & J HENDERSON ,
INC. POR USB OP THB ARAPAHOE RENTAL PROPERTY.
WHEREAS , the Englewood City Council authorized the purchase of the Arapahoe
Rental property by passage of Ordinance No. 60 , Series of 2000 ; and
WHEREAS , Ordinance No . 60 , Series of 2000 permitted Arapahoe Rental to
continue their business operations : and
WHEREAS , Arapahoe Rental has sold its ope ration to J & J Henderson dba
Arapahoe Rental ; and
WHEREAS , the approval of this Ordinance will permit Arapahoe Rental to remain
on the premises to continue their current business operations while the City continues
to plan for future development for this site:
NOW , THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , AS FOLLOWS :
Sectjon 1. The City Council of the City of Englewood , Colorado hereby authorizes
the Business Lease for Arapahoe Rental to continue the use of the property whil e
future development plans for this site continue. A copy of the "Business Lease" 1s
marked as "Exhibit A" and attached hereto.
Sectjon 2. The Mayor is hereby authorized to sign said Lease on behalf of the City
of Englewood .
Introduced, read in full, and passed on first reading on the 20th day of February,
2001.
-1-
. '
'
I • 0
J-
•
•
•
.. ..
• -
I, Loucrilhia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify
that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read
in full, and puaed on first reading on the 17th day of July, 2000.
Loucriahia A. Ellia
-2-
I . 0
xi
•
•
•
), .
ORDINANCE NO . .Ja2
SERIES OF 2000
•
• •
BY AUTHORITY
A BILL FOR
...
..
COUNCIL BILL NO . 63
INTRODUCED BY COUNCIL
MEMBER~~~~~~-
AN ORDINANCE AUTHORIZING A BUSINESS LEASE WITH DONALD BOWEY
FOR USE OF THE ARAPAHOE RENTAL PROPERTY.
WHEREAS. the Englewood City Council authorized the purchase of the Arapahoe
Rental property by passage of C.B. 63, Series of 2000 ; and
WHEREAS. the approval of this Ordinance will permit Arapahoe Rental to remain
on the Arapahoe Rental premises to continue their current business operations while
the City continues to plan for future development for this site;
NOW, THEREFORE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD , COLORADO . AS FOLLOWS :
$ectjgn 1. The City Council of the City of Englewood, Colorado hereby authonzes
the Business Lease for Arapahoe Rental to continue their use of the Arapahoe
Rental Property while future development plans for this site continue . A copy of the
"Buainess Leue" with the "Addendum To Business Lease" is marked as "Exhibit A"
and attached hereto.
$ectjgn 2. The Mayor is hereby autho.rized to sign and ~ttest said Lease on behalf
of the City of Englewood.
Introduced. read in full. and passed on first reading on the 17th day of July, 2000.
Published as a Bill for an Ordinance on the 21st day of July, 2000.
Thomas J. Burns. Mayor
ATI'EST:
Loucrishia A. Ellis. City Clerk
-1-
•
...
)
I • 0
I'
]--
•
•
..
• • '
I , Low:riahia A. Ellia, City Clerk of the City of Englewood. Colorado, hereby certify
that the above ·and foregoing ia a true copy of a Bill for an Ordinance, introduced. read
in full. and puaed on first reading on the 17th day of July, 2000.
Loucriahia A. Ellis
-2·
I· 0
X
••
•
•
-------------------------.,--------•
...
• -..
BY AUTHORITY
ORDINA.ll[CE :-10 . ~
SERIES OF 2000
COUNCIL BILL NO. 62
INTRODUCED BY COUNCIL
ME'.\1BER~~~~~~
A BILL FOR
AN ORDINAI'1CE AUTHORIZING THE P1JRCHASE OF ARAPAHOE RENTAL
PROPERTY BY THE CITY OF ENGLEWOOD, COLORADO.
WHEREAS , the City Council of the City of Englewood authonzed a transfer and
appropriation of funds for the purchase of the Ar:ipahoe Rental property by the
passage of Resolution No. 41, Series of 2000; and
WHEREAS. the owners of the Arapahoe Rental prope:·ty wish to sell the property to
the City; and
WHEREAS, the 19i9 City of Englewood's Comprehensive Plan idenufied the
Arapahoe Rental property as a key parcel for park acqwsmons: and
WHEREAS, the passage of Ordinance :-lo . 60 , Series 1995 authorized the City
purchase of the adjacent Home Lumber property ; and
WHEREAS, by the passage of this proposed Ordinance the Englewood City Council
will authorize the purchase of the Arapahoe Rental property and the Englewood
Department of Parks and Recreation will be able to pursue the future development of
an aquatic facility at this loc:ition;
NOW . THEREFORE . BE IT ORDAl:'.\TED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD . COLORADO , AS FOLLOWS:
Sectjgn 1. The City Council of the City of Englewood , Colorado hereby authorizes
the purchase of the Arapahoe Rental property under the "Contract To Buy And Sell
Real Estate" with the "Addendum To Commercial Contract To Buy And Sell Real
Estate" which is attached hereto as "Exhibit A."
Section 2. The Mayor and the City Clerk are authorized hereby authorized to sign
and attest the "Contr:ict To Buy And Sell Real Estate" with the "Addendum To
Commercial Contract To Buy And Sell Real Estate" for the purchase of Arapahoe
Rental property on behalf of the City of Englewood . Colorado.
Introduced, read in full. and passed on first reading on the 17th day of July, 2000.
-1-
•
A
)
I • 0
•
•
NAIIED INSURED ANO ADDRESS
J&J HENDERSON INC.• DBA
AIIAPAIIOE RENTALS
1700 E. COUNTY LIIIE RD .
LITTLETON, CO 80126
•
• -
CERTIFICATE OF INSURANCE
EMPIRE FIRE AND MARINE INSURANCE COMPANY (F)
EMPIRE INDEMNITY INSURANCE COMPANY (I)
Executive Offices
13810 FNB Partcway
Omaha. NE 68154-5202
AGENT 6818-09
WEBBER. DISURANCE AGENCY
4200 S. HULEN, SUITE 529
PORT WORTH, TEXAS 76109
...
THI S 1S TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE NAMED INSURED FOR THE POLICY PERIOD INDICATED
THIS CE RTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CE RTIFICATE HOLDER TH IS CERTI F ICATE DOE S
NOT AMEND. EXTEND OR At. TER THE COVERAGE AFFORDED BV THE POLICIES BELOW
GENERAL UAIIIUlY -Coe-
SE0800275
5!0800275
SCHEDULE Of AUTOS OIi CI.ASSIFICA 110IIS
11/01/00 11/01/01
11/01/00 11/01/01
11/01/00 11/01/01
11 01 00 11/01/01
$100,000 OTIIEll THAT AUTO IS IJICLUDED IN DEALER PACUGE. The U-u.lllllly paysN--llle-,YW,O __ ,,,_..,..,_,,_
2001 510 CBEVaOLET P.O. lJCDTl9V418142876
~ Aggrog.ate
Pn:>Cluas-ComolOps Aggregat•
Person~ & AavertJsmg ln1ury
Eacr, Occur,ence
F,re Ca~ (Any One Fire )
Meow.I E.aoenses (Any One Person)
ComDlneo s ,ngte Limn
Boolly l"fU,Y (P .. POB<>n l
Boo,ty 1nrury (P~ Ac.o~t)
P rooo,,y Domage (P .. Acooen11
A--c;.._
Ooem,ons (Non-AUID I
DEDUCTIBLE LIMIT
s per car
s per car
s 500 per car
s 500 per car
s per C>CCUrTOna!
$3,000,000
$750,000
tnllle_al..,_aw,go .. ,o,...-a1.-..,._, .. _._,.,_ 10 cays nolleato llle por,y townom
1"1S_os_ (10-.--1ar al........,),llul_lO _sucn naoc:a -mooseno oal onus.
CEIITIFICA ff IUUED TO: DAffD 1/31/01
-LOSS PAYEE ....,
s
s
s
s
s
s 25 ,OOOI
s so.ooo l
s 15 0001
s
Ac.iual Casn
va1ue as
-·n
Polley
I • 0
•
•
•
~
\ •
11'. ..
• -..
FINANCIAL IMPACT
There is no financial impact. The lease agreement allows Arapahoe Rental to continue business
operations while the City of Englewood continues with future development plans for the site .
LIST OF ATTACHMENTS
Certificate of Insurance
Lease Agreement
Ordinance No. 59 & 60, Series of 2000
~ • '
'
I • 0
-
•
•
-•
•
,,
• •
COUNCIL COMMUNICATION
Date: Agenda Item: Subject: Lease of
February ~O. 2001 10 a i Arapahoe Rental Pr operty
Initiated By: Staff Source:
Department of Parks and Recreation Jerrell Black. Parks & Recreation Director
Da ve Lee , Manager of Open Space
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council has previous! approved $590,000 from th e General Fund for the purchase o f the
Arapahoe Rental prope rty (Resolution 41 , Series 2000 ) and a lease agreement to D o nald Bo \ ey
(Ordinance o . 60. Series of 2000 a busin ess lease fo r the A rapah oe Rental proper!) and
Ordinance o. 60, Series of 2000 authorizing the purchase oi th e Arapaho e Rental property).
RECOMMENDED ACTION
Staff recommends Council adopt a bill for an ordinance fo r the lease of th e Arapahoe Rental
property to J & J Henderson, Inc.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The 1979 City of Englewood 's Comprehensive Plan identified th e Arapahoe Rental pro per! as a
key parcel for park acquisitions.
The City of Englewood purchased the Horne Lumber property (Ord. 60, Series 1995 ) 111 199 5. As
part of the Master Plan and with the purchase of the Arapahoe Rental property, the Department of
Parks & Recreation is able to pursue the future development oi an aquatic facility at this loca tion .
The original lease agreement was between the City of Englewood and Donald Bowe , doing
business as Arapahoe Rental. Sin ce that tim e. D o nald Bowey has sold his Arapahoe Rental business
to J & J Henderso n, Inc., OBA Arapahoe Rental. Th e Hendersons will assume interest in th e lease
agreement that Mr. Bowey had with th e City of Engl ewood .
Per the lease agreement, the tenant would be all owed to remain o n the premises to con tinue
current business operations until September 30, 2001. The tenant, with approval from the City of
Englewood. ma y also extend the lease for three (3) one (1) ear periods while de ve lopment plans
for the site continue.
Arapahoe Rental currently has 2 rental sites (County Line Rd . & Belle view Ave .). The Hendersons
are looking to eventually consolidate their operations at the County Line Rd. site. However, until
that time, the y will be co nducting limited business operations out of the Belleview site . The lease
will require th em to maintain the property in good repair and in a clean. orderly fashion .
0
I • 0
•
•
•
•
..
• -..
FINANCIAL IMPACT
There is no financial impact. The lease agreement allows Arapahoe Rental to continue business
operations while the City of Englewood continues with future de ve lopment plans fo r the site .
LIST OF ATTACHMENTS
Certificate of Insurance
Lease Agreement
Ordinance No. 59 & 60, Series of 2000
•
•
I • 0
o-
•
•
•
-----,,-------~---~~~-----.. ·~--._ •
..
•,
• •
Published as a Bill for an Ordinance on the 23rd day of February, 2001.
Thomas J . Burns, Mayor
ATTEST:
Loucrisbia A. Ellis, City Clerk
I, Loucrisbia A. Ellis, City Clerk of tbe City of Englewood. Colorado , hereby certify
that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read
in full, and passed on first reading on the 20th day of February, 2001.
Loucrishia A. Ellis
-2-
•
..
I • 0
•
•
-•
------------,----------:--.. -----•
• -
BUSINESS LEASE
This lease , dated , 1s between the CITY OF E.'.'IIGLEWOOD ,
3400 South Ela ti Street, Englewood . Colorado 8011 O. as Landlord and J & J
Henderson, Inc. as Tenant.
In consideration of the performance of the co venants and agreements by the Te nant s et
forth herein . the Landlord does hereby lease to the Tenant the following desc ribed premises
situate in Arapahoe County, in the State of Colorado : the address of which 1s 1155 We st
Belleview Avenue , Englewood, Colorado 80110. more fully described as follows :
SOUTH 220 .56 Feet of East 50 F oo t Lot 3 a nd
South 220 .56 Feet of Lot 4
Block I MA VDO:\i Sub
Arapahoe County Colorado.
Said parcel contains 28 .231.68 Square Feet (0 .6.J81 Acres) m or e or less.
also known as : 1155 We s t Belle,·ie w Ave nue
Englewoo d . Colorado 80110
Said premises. with all the appurtenances . are leased to the Te nant from the date of
February 5 . 2001 to September 30 , 2001.
The t e nant. may with appro,·al of the Landlord . extend t hi s lease fo r Three (3 ) One (!)
ye ar period s . :-.:otice of extens ion shall be given in wntmg before the termmal!on of tlus
lea s e .
THE TE:S.:A:-.:T . l.'.'11 co:-.:SIDER.ATIO:-.: OF THE LE.-\SI.\'G O F THE PRDII SES AGREE AS
FOLLO WS :
1. To keep the improve me nts upon the premises m cl udmg. drainage , s t o rm se we r .
fences . sewer connections. plumbmg . wmng and glass m good r epau, all a t Tenant's
expense. and at the expuation of t lu s lease to s urre nder the pre m1 e s m as good a
condition as when t he Tenant entered the premises. loss by fire , m ev1table accident.
and ordinary wear excepted. To keep all sidewalks on and around the pre mi ses free
and clear of ice and snow , and to keep the entire pre mi ses fre e from all lmer . dirt .
debris and obstructions: to keep the premises in a clean a nd sanitary co ndmon as
required by the ordinances of the city and county in wluch the prope r ty is situated
with no storage of derelict or junk vehicles .
2. To sublet no part of the premises. and not to assign the lease or any interest therei n
without the written consent of the Landlord .
3 . To use the premises only in connection with the current commercial use and to use
the premises for no purposes prolub1ted by the laws of the United States or the
State of Colorado. or of the ordinances of the city or town m which s aid premises are
located. and for no improper or questionable purposes whatsoever, and to neither
permit nor suffer any disorderly conduct. noise or nuisance having a tendency to
annoy or disturb any persons occupymg adjacent premises.
4. To neither hold nor attempt to hold the Landlord liable for any injury or damage .
either proximate or remote . occurnng through or caused by the repairs, alterations.
injury or accident to the premises. or adjacent premises. or other parts of the above
premises not herein demised . or by reason of the negligence or default of the owners
•
E
)( ..
I
B
I
T
A
I • 0
•
•
•
,,--.
•
• -
or occupants thereof or any other person. nor to hold the Landlord liable for any
injury or damage occasioned by defective electric wiring. storm water. nor said
premises to be used for any purpose which would render the msurance t hereon v01d
or the insurance risk more hazardo us. nor make a ny alterations m or changes in,
upon. or about the premises without obtaining the wntten consent of t he Landlord
therefor.
5 . To allow the Landlord to enter upon the premises at any re asonable hour .
IT IS EXPRESSLY U:-JDERSTOOD A:-;D ..\GREED BETv\"EE:-; L.\:-;DLORD ..\!s/D
TENANT AS FOLLOWS :
6 . No assent, express or implied. to any breach of any one or more of the agree ments
hereof shall be deemed or taken to be a wai\'er of any succeeding or other breach .
i . If, after the expiration of t hi s lease . t h e Tenant s hall remain in poss ession of the
premises and co ntinue to pay rent without a wntten agree me nt as to such
possession , then such te n a ncy shall be regarded as a month-to-m onth tenancy . at a
monthly rental. payable m ad\'an ce . equl\·alent to the last month's rent paid under
this le ase. and s u biect t o all the terms a n d co nditions of t h is lease .
8. If the premises a r e left \'acant then the Landlor d may retake possession of t he s aid
premises . There shall be no penalty 1f the tenant vacates the premises pnor to the
expiration of the lease term .
9 . The Landlord acknowledges r eceipt of a deposit in the amount of S-0-.
10 . At the Landl ord 's option . 1t sh all be dee med a breach of t his lease if the Tenant
defaults (a ) any other monetary obligation herein: or (b ) m the performance of any
other term or co ndition of this lease .
11.
In the e"ent tha t t he La ndl ord elects to declare a breach of tlm lease . the Landlo r d
shall h a,·e the nght to g1\'e the Te nant three (3) days wri tten nonce requll'ing
co mp lia n ce w1th term s or proV1s1ons of the lease. or deli\'ery of the possession of the
pre mises . In the event any default remains uncorrected after three (3) days wntte n
notice . the La ndlor d . at Landlord 's option. may declare the term ende d . repossess
the premises. ex pel the Te nant and those claimmg through or under the Te nant a nd
remove the effects of the Tenant. all without bemg deem ed guil ty m trespass or of a
forcible e ntry a nd detainer and without preiudice to any othe r remedies to w hich the
Landlord may be e ntitled . If a t any time this lease 1s terminated under thi s
paragra ph . the Te nant agrees to peacefully surrender t he premises to the Land lord
immediately upon termmation. and if the Te nant remains in possession of the
pre mises . the Tenant s hall be deemed gwlty of unlawful detention of the premises .
The Landlo rd shall be entitled to recover from the Tenant all damages by reaso n of
the Tenant's defa ult. mcluding but not limited to the cost to rec ove r and repossess
the premises. the expenses of re letting, necessary reno\'ation and alteration
expenses. commission s and the rent for the balance of the term of this lease .
In the eve n t of any damage to the Premises . Tenant shall have no obligation to
repau or replace the Premises except to the extent the cost of such repau or
replacement of the Premises is covered by insurance or is required to be covered by
insurance under this Lease .
• 2 .
I • 0
•
•
-•
•
•·
• • '
12 . Tenant shall not be deemed to be in default under this Lease except upon (i) the
expiration of thirty (30) days after receipt of written notice (five (5) days in the event
of failure to pay money owed hereunder) from Landlord specifying the failure of
Tenant to perform its obligations under this Lease and (ii) the failure of Tenant.
prior to the expiration of said thirty (30) day period (of five (5) days . as applicable).
to rectify the failure to pay money owed) cannot be rectified within said thirty (30)
day period and Tenant is using good faith and best efforts to rectify the specified
failure to perform. Tenant shall not be deemed in default.
13 . Both landlord and tenant shall have the right to terminate this Lease at any time
upon at least thirty (30) days prior written notice to the other party .
14 . Tenant shall have no obligation to make structural repairs to the Premises. except
to the e:octent damage to the structure of the Premises is caused by Tenant.
15 . In the event of any dispute arising under the terms of this lease and m the event t he
matter is turned over to an attorney. the party prevailing in such di spute shall be
entitled. in addition to other damages or costs , to receive reasonable attorneys ' fees
from the other party .
16 . In the event of a condemnation or other takmg by any governmental agency , all
proceeds shall be paid to the Landlord hereunder. the Tenant wai,ing all right to
any such payments .
1 i. Tenant shall insure the premises for public liability and property damage in the sum
of One Million Dollars with the City of Englewood as an additional msured .
18 . Miscellaneous .
a . All noti ces g1,·en pursuant to this Lease shall be m writing and s hall be given
by telefacsimile . personal sen,ce. Uruted States Mail or express mail. postage
or dell\·ery charge prepaid. return receipt requested . addressed to the
appropriate party at the address or telefacsimile number set forth below .
Landlord :
Tenant:
The City of Englewood
1000 Englewood Parkway
Englewood. Colorado 80110
Attn: Jerrell Black
Fax: 303 762-2688
J & J Henderson Inc ., DBA
Arapahoe Rentals
Attn: Jeff or Joel Henderson
1700 East County Line Road
Littleton. Colorado 801226
b. This Lease shall be governed by the laws of the State of Colorado .
SHOULD A:--IY PROVISION of this lease violate any federal , state or local law or
ordinance. that provision shall be deemed amended to so comply with such law or ordinance ,
and shall be construed in a manner so as to comply.
This lease shall be binding on the parties. their personal representatives. successors and
assigns .
-3 -
•
.. . '
)
I • 0
J
•
•
, ... " ... • ·~
• -'
When used herein. the singular shall include the plural. and t he use of any gender shall
apply to both genders .
LA~LORD TE~A.',!T
CITY OF ENG LEWOOD J & J HE ~DERSON . l~C.
v·
_,.,.. ~-.. 7 Bv :L ~/ /? -1 ______ ---
c'.:...'F'F HENDERSO N THOMAS J. BUR:-iS . MAYOR
ST.-\TE OF COLORAD O )
__c\r .---/' /, )s s .
COl-~TY OFI ·) _j-'-'-U'...)
I --c..11
J'he for ego,ng 11:stru ment was acknowledged before me this==-lday of . \{l · '. 1 · ,j2001 by Jeff Henderson .
IK WIT:\'ESS WHEREOF , I have hereunto set my hand and affo,ed my official seal the
day and year first above wntten.
(~\ ·r· ·:_.J_, "Y ·~re r:.,,
-,r j I f •' \ . \ J .. , , , .__ .,...... "t:: ', \ ~.),J '-f,....-r:-,.:.l 1 '1 I~
:'vlv commission expU"es : \ J 1 ·
1
I ~..)./ NOTARY t.:BUC · . L--,'
TE:-iANT
J & J HE::,.;DERSON . INC . b ~ ~ /
By :#~~--
J6EL HEND RSON
ST.-\TE OF COLORADO )
,-. ( r . \ J))ss .
COt.:NTY Ol"t' \ \ i, l ( \" \.x..) ,. \ -:1'1 he foregoing instrument was acknowledged before me ttftr __ day of
·, '11 2001 by Joel Henderson.
IN WITNESS WHEREOF. I h,~ hm~<o N< my bond ,nd ,!fix~ m~""l *'I ,i,,
day and year first above written. , ,--, , :·
. _ , -~ \ (~ ~ ·· .-l~~.t.tv1~
ri4H01111Piuio~e:qiire1 : v ' l ,l ~l\_;-NOTARY ~UC r CHAA;-:· -· · .. ,; .. ;, 1··)NS i I .. sr~?{ :.~ , .'=~ .. 1_i_-0_...,f
.4.
Convr.:..;· :n · ~ '0"•1211!\1
'
. '
...
I • 0
J
•
•
•
•
I ; ... .. ·~
• • '
Jl)iii
BY AUTHORITY
ORDINANCE NO ._
SERIES OF 2001
COUNCIL BILL NO. 7
INTRODUCED BY COUNCIL
MEMBER~~~~~~-
A BILL FOR
AN ORDINANCE AUTHORIZING A BUSINESS LEASE WITH MELVIN AND
SHELLY BEDORE FOR USE OF THE REAL PROPERTY LOCATED AT FLOYD
AVENUE TO BE USED AS CUSTOMER PARKING.
WHEREAS, the approval of this Ordinance will permit Melvin and Shelly Bedore to
renew a Business Lease on real property located at Floyd Avenue in order to continue
their current parking lot; and
WHEREAS , the public parking lot was constructed on Floyd Avenue right·of-w ay
because it was no longer needed for street purposes and the geometry of the lot did not
allow for efficient use of the property; and
WHEREAS , a lease was granted in 1994 to B&B Conoco and all costs of the
improvements to the parking lot were borne by B&B Conoco along with the
maintenance of the improvements;
NOW , THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , AS FOLLOWS :
$ectjop 1. The City Council of the City of Englewood, Colorado hereby authorizes
the renewal of a Business Lease for Melvin and Shelly Bedore in order to continue
their current business operations of a Conoco Station . A copy of the "Business
Lease" is marked as "Exhibit A" and attached hereto .
$ectjop 2. The Mayor is hereby authorized to sign and the City Clerk shall attest
said Lease on behalf of the City of Englewood .
Introduced , read in full , and passed on first reading on the 5th day of Februa ry ,
2001.
Publis hed as a Bill for an Ordinance on the 9th day of February, 2001.
Thomas J . Burns, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
-l -
' . ..
. '
I • 0
2 I
•
•
-•
Date
Feb rua ry 20, 200 1
INITIATED BY
' , ..
•
• -'
COUNCIL COMMUNICATION
Agenda Item
10 a 1i
STAFF SOURCE
..
Subject
Parking Loi Lease al Fl oyd and
Broadway
Department of Public Works Ken Ross, Director of Publi c Works
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Coun cil approved Ord inan ce No. 14 , Series 199 4, approving a lease with B & B Conoco for park in g on a portion of
the East Flo yd Ave. Ri gh t-of-Way . Thal lease period was from 199 4 through 2000 .
RECOMMENDED ACTION
Staff seeks Co uncil app roval of a bill for an o rdinan ce au thorizing the Mayor l o sign a new lease for th e sa me park in g
lot with Melvin L. and Shell L. Bedore. O\\ ners of B B -onoco. This new lease add resses th e years 200 1 thr o ugh
2005.
BACKGOUND , ANALYSIS, AND ALTERNATIVES IDE NTI FIED
A
Thi s parking lo t al the i'-ortheast corner of Broadway and Flovd Ave. wa crea ted in 1986 wi th th e rea li gn m en t of Floyd
Avenue. Th e lo t was con stru ted upon Floyd , e. R1gh 1-0 f-\'\'a no longer req uired for str ee t purposes and the
geometry of th e lo t did not allow for the ftl 1en t use of the property .
Melvin Bedore approached the Ci ty 111 199 4 and reque ted to eit her lease or bu a portion of !h is lo t to provide
additional parkmg for h1 busines . Publi \'\lurks st aff de term ined th al th e lo t co ul d be reconfigured to make op timum
u se of th e property. While then w 101 des i gn cons, 1ed of one le s p ubl ic pa rking space , it crea ted 1 7 addi ti o nal
pa rking sp aces for B & B Conoco . Also, w ith Ir. Bedore no longer u smg the publi c spaces for his bu sin ess parking,
the net gain for pu blic parking wa 1 4 spaces.
In April o f 1994. Co un ci l approved a bill for an ordinance lo all ow a lea e for a porti on of !he Floyd Ave. Righi-of-Way .
The lease req uired Mr. Bedore to pay for all 11nprovemen ts req uired to reconfigure the lo ! and l o pay a yea rl y lease
payment to th e City in !h e amo unt of $3,388.60. The cos t of the parking 10 1 imp rovem en ts was $37,000 and paid
entirely by Mr. Bedore . Th e City's o nl y obli ga tion 1s to provide parkmg lo ! lighting at an es tima ted cos t of 5 40 .00 per
month.
The lease si gned in 199 4 was for a 5 yea r period wi th an o pl1on l o ex tend fo r one thr ee yea r period . The origi nal lease
has now expired. Mr. Bedore has reques ted lo ign a new lea se for 5 year period. The new lease also has a provision
to allow th e C11y l o ex tend for an addi ti onal 3 yea rs 1f warran ted .
FINANCIAL IMPACT
A ll cosls for maintenan ce for th e leased po rti on are the responsibili ty of B & B Conoco (Melvin .1 nd She lly Bedore).
Th e City of Englewood's obli ga ti on continues l o be th e li gh tin g of the entire parkmg lot, es tu na ted at $40 .00 per
111onlh.
LIST OF ATTACHMENTS
8 111 for ,Ill On.ln,,111 c•
Busin ess Le.1~e
I • 0
-
•
•
•
•
··~._ ... ..
• -..
I, Loucrishia A. Ellis, City Clerk of the City of Englewood , Colorado, hereby certify
that the above and foregoing is a true copy of a Bill for an Ordinance. introduced , r ead
in full, and passed on first reading on the 5th day of February, 2001.
Loucrishia A. Ellis
-2-
i.·
)
I • 0
J
l
•I
•
•
...
• -
BUSINESS LEASE
This lease , dated . 2001 1s be tween the CITY OF
ENGLEWOOD , 1000 Englewood P a rkw ay . Englewood , Colo rado 80110. as Landlord a nd
MELVIN L. BEDORE and SHELLY L. BEDORE . as Tenant.
In consideration of the payment of the rent and the performance of the covenants and
agreements by the Tenant set forth herein . the Landlord does hereby lease to the Tenant
the following described premises situate in .\rapahoe County. in the State of Colorado: the
address of which is at the North East corner of South Broadway and Floyd Avenue .
Englewood, Colorado 80110. more fully described a s foll ows:
That portion of East Floyd Ave nue described as follows :
Beginning at a poi nt on the East Rig ht-Of-Way of So uth Broadway , 50.00 ' East
of the South West co rner of the )fo rth West 1/-1 of the So u t h E J s t 1/-1 , Sect io n
3-1 , Township -I , South R a nge 68 West of t h e Sixth P:\-1. . .\rapahoe Co u n ty .
Colorado : thence South along t he Ea s t Right-O f-Way of South Broad w ay ..1
distan ce of 13 .3'; thence East -10 .0 '; thence :\'orth '> 7° East 5 A ' th n ee E.ist
36.0' to a point on the West R1ght-Of.\\'ay of the alle y be w ee n o u h
Broadway and S outh Lincol n Street: thence :\'or h along said \\'", R ig':! .l)f.
Way 11.5' to the North Right-Of-Way of E a s t Floyd ..\,·e n ue the:ice \\'e .. ilon g
said North Right-O f-\\'ay 125.0' to a poi nt on t h e Ea s Rig h -O f-\' y •J t 'out h
Broadway: thence South 30.0' a long said R igh t-Of.\\'Jy o he 01nt o ·
begmnmg. Said parcel contains 3-ISS .6 square fe e
Said premises. with all the appurtenances, are leased to t h e Te nant fr om h e dat e of
January l. 2001 to December 31. 2006. at a nd for a rental fo r the full te rm of e\'e nte n
Thou sand Four Hundred Forty -Thre e Dollars and no Cent-(S 17 .-1-1 3 .00l fir t paym e nt 1s
due m the amount of Three Tho usand F o ur Hundred Eighty-Eight Do lla r s a nd Si xty Ce n ts
(S3 .-I 8 .GO )January l. 2001 , on or upon app r oval of the lt;ise by tena nt. the r ecei pt o f wh ich
15 acknowledged by the City, the n payable m yearly ins t allme nt, of Three Thousan d F our
H und red Eighty-Eight Dollars a nd Sixty Cents (S3 .-I .60 1. on or befo r e Janu:iry l , 2 002
and each year thereafter payable at 1000 Engle wood Par.·way En gle woo d . Colo r ado 0 110
. Attention : Public Works Department . withou t n otice .
The tenant may. with appro"al of the La nd lo r . e xtend this lease fo r One (1) Three (3)
year period. notice of extension s h a ll be g1\'e n in wrmng befo re the term ination of t hi s lease.
THE TE :'-1 . .\. T , I N CO:'-iSIDERATlO:--.i OF THE LEA S I:\'G OF THE PRE:\-!lSES AG REE S AS
F OLLOWS :
1.
2.
To pay the rent for the pre mises above-desc ribed .
To keep the improvements upon the premises including , dr:1in:1ge , sto rm sew er. fe nces.
sewer con nection s , plumbing, wiring and gla ;s in goo d re p a ir . :ill a t Tenant's e x p~n se.
and at the expll'at1on of this lease to surrender the premises m :is goo d a co nditio n as
when the Tenant entered the premises, lo ss by fire . ine\'lt:lble acci d e nt . and o r dina r y
we:ir excepted. T o keep all sidewalks on and around the pre mi ses fr ee a n d clea r of ice
and s now . and to k eep the cnttre premises free fr om all litte r . dirt. debns a nd
obstructions: co k eep the premises ma clean and s arutary co ndition a s require d by the
ordinances of the city and co unty in which the prope rty 1s 3ituated with no s t or :ige of
derelict or Junk vehicles .
3 . T o s ubl et no part of the premises, and not to assign th~ le a,;e o r :iny int e r est the re m
without the written co n sent of the Landlo rd .
E
X
H
1
B ,,
T
A
,.
I • 0
•
•
-•
•
r ",·
• -
4 . To use t he pre mises o n ly as parking for veh icles a n d to use the premises fo r no
purposes prolub1ted by the laws of the United States or the State of Color:ido . or of t h e
ordinances of the city or town in wluch said premises are loc:ited. and fo r no impro per
or questionable purposes whatsoever, and to neither perm it nor suffer any disor derly
conduct, n01se or nuisance ha~ing a tendency to annoy or disturb any perso n s
occupying adjacent premises.
5. To neither hold nor attempt to hold the Landlord liable for any inJury or damage .
either proximate or remote , occurring through or caused by the repairs . alterations.
injury or accident to the premises, or adjacent premises, or other parts of the above
premises not herein demised, or by reason of the negligence or default of the owne r s or
occupants thereof or any other person. nor to hold the Landlord liable for any injury or
damage occasioned by defective electric wiring, storm water, nor said premises to b e
used for any purpose which would render the insur:ince thereon voi d or the ins urnnce
risk more hazardous . nor m ake any alterations m or changes in. up on . or a bo ut a id
obtaining the written consent of the Landlord there fo r .
6. To allow the Landlord t o enter up on the premises at a ny re ason able hour.
IT IS EXPRESSLY l':'.\"DERSTOOD . ..\.:--:0 . ..\.G REED BET\\"EE'.\ L\'.\DLO RD . ..\.. ·o
TENANT AS FOLLOWS :
, . No assent, exp ress or impl ied , to a ny b reach of .my o ne or :n or e of be agree m ents
h e reof shall be deem e d or tn k e n t o be a wn 1,·er of ,rny .;uccee dmg or o the r b r ench .
8. If, after the expiration of tlus le:ise, the Te nant s hn ll remn1n m pos_ess ion of t he
premises and co ntinue t o pay rent withou t a writte n agree m e nt as t o s uch p os se ·,1on.
then such ten:incy shall be regarded as a mo n th·tO·mo nth tenancy , at a monthly
rental, payable in adv:ince , equivalent to the la s t m o n th ' r e nt paid under t lus le:i se.
and s ubJect to a ll the terms and co nd iti on , of tlus e ase .
9 . If the premises are left \'ac:i nt and a ny part of the r e nt reserved h e r e unde r 1s n ot paid .
then the Landlord may . witho ut being o bhga ed to do so. a nd without te rm in ating th1;;
lease . re ta ke possess10 n of the s ::ud pr e mi ses . m aking ,uch c hange s a nd re pairs .c1s
may be required. ginng cr edit fo r the amo unt of rent so r eceived le,s all e xp e n se s of
such c hanges and rep au·s. and the Te n ant shall be liable fo r the bala n ce of the r e nt
herein reser,·ed until the e xp1rnt1 on of t he te rm of tlus lease.
10 . The Landlord acknowledge s rece ip t of a deposit m the a mount of $.Q •.
11. At the Landlord 's o ptio n, it s hall be dee med a breach of th1, le:ise if t h e Tenant
d efaults (a ) in the pay m e nt of the rent or a ny o the r m oneta r y obligation h e r e in : or (b )
in t he perform ance of any o ther term or co nd it1 on of t h is le:i,e . The Landlor d m..1y
ele ct to c ure s uch d efault and any expe n ses of curin g may be added to the r e nt and
shall be co me immediately due and paya bl e.
-2 -
•
..
)
I • 0
-
•
---------·---------------------~--~----------... ~------· •
' . , .. .. ...
• -
[n the event that the Landlord elects to declare a breach of tlus lease , the Landlord
shall have the right to give the Tenant three (3) days wntten notice requiring payment
of the rent or compliance with other te rms or provisions of t he lease . or deli,·ery of the
possession of the premises . In the event any default remains uncorrected after three
(3) days written noti ce. the Landlord . at Landlord 's option. may declare the term
e nd ed. repossess the prem ises, e,cpel the Tenant and those claiming through or under
the Tenant and remove the effects of the Tenant. all without bemg deemed guilty in
trespass or of a forcible entry and detainer and without prejudice to any ot he r
remedies to which the Landlord may be entitled. [fat any time this le ase 1s term mate
under this paragraph. the Tenant agrees to pe ace full y s urrender the premises to the
Landlord immediately upon termination. and 1f t he Tenant rema ins in possession of
the premises. the Tenant shall be deemed guilty of unlawful detention of the premises .
The Landlord shall be entitled to reco,·er fr om the Tenant all damages by reason of
the Tenant's default. includi ng but not lim it ed to the cost to recove r and rep oss e ss the
premises. the expenses of reletting, nece ssary renovation and alteration expenses .
commissions and the rent for the balance of the term of tlus lease .
12. In the event of any dispute arising under the terms of tlus lease . or m the even t oi non-
payment of any sums arisi ng under this le ase and in the event the m atter 1s turned
ov er to an attorney, the party pre,·ailing m such dis pute s h all be entitled. m addmo n
t o other damages or costs. to rece i,·e reaso na ble attorneys ' fees from the othe r pa rty .
13 . In the event any payment required hereunder 1s not made within (10) days a ft e r th e
payment is due , a late charge in the amount of fi,·e perce nt (5%) of the payment will be
paid by the Tenant.
l-!. In the event of a co ndemnation or other taking by a ny governmental agency , all
proc eeds shall be p a id to the Landlord he reunder. the Tenant wa iv ing all right to any
s uch payments .
15 . Thi s lea e 1s made with the express understandi n g and agreement that m the eve n
the Tenant beco m es m solvem, the Land lo rd may decla r e thi s lea se e nd ed. a nd all
rig hts of the Tenant he reun der shall terminate and cease.
16. Tena nt s hall in sure the premises for public lia bility and property damage m the s um
of One '.\l illio n Dollars with the City of Englewood as an additional insur ed.
SHO L'LD A~1· PR0\11SION of this lease violate any federal. state or loca l law or
ordinance. that provision s h all be deemed amended t o so co mply with s uch law or or dm:ince ,
and s hall be construed in a ma nner so as to comply .
This lease s hall be binding on the parties. thel.l' perso nal representati\'es . successors and
assigns .
-3.
•
0
I • 0
•
•
•
•
I I,
11:,•• .. .. ·~
• • '
When used herein. the singular shall include the plural. and the use of any gender shall
apply to both genders.
LA::,,/OLORD
CITY OF ENGLEWOOD
THOI.VUS J . BURNS . i\L.\ YOR
By :-?r1.L. / .t-~
'.\IEL\l;>i L. BED ORE
v:
ATTEST : ________ _
, Citv Clerk
I /1
B~·-· _./ D: .;~,. ,
··~· ,, ,\,,..(,"-'G'--.._.,
HEiL Y L. BEOORE
ST.-\TE OF COLORADO
;\ )ss .
COCNTY OF f:l~f&t,C:--)
The foregoing instrument was acknowledged before me th1 s l~day of
l:c::!Kw'TLX , 2001, by ::Vlelvin L. Bedore and Shelly L. Bedor e . ,,.,j.,..L.;,. /: ~ ~~~. ,,. ,:-... ~~
!~; '.VIT)fESS WHEREOF . I h a,·e hereunto set my hand and affixed my official seal the
day :i:1d year 6.!·st above written .
• 4 •
~ ..
. . .
I • 0
•
•
-•
,. •,,
ORDINANCE NO._
SERIES OF 2001
•
• -
BY AUTHORITY
...
COUNCIL BILL NO . 3
INTRODUCED BY COUNCIL
MEMBER GARRETT
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE COLORADO DEPARTMENT OF TRANSPORTATION (COOT)
AND THE CITY OF ENGLEWOOD PERTAINING TO A GRANT CONTINUING
THE TRAFFIC ENFORCEMENT PROJECT.
WHEREAS. City of Englewood Safety Services Department has applied to the
Colorado Department of Transportation (COOT) for a grant continwng the traffic
enforcement project: and
WHEREAS , the COOT Grant will establish resources which will enable the police
division to maintain a comprehensive traffic enforcement project; and
WHEREAS . the Englewood Police Division's primary goal is to reduce accidents at
the top five accident locations within the City by 10% over the three year period of
the intergovernmental agreement with COOT ; and
WHEREAS , another goal of this project is to improve the quality of life on the
commwuty by effectively addressing traffic issues that compromise safety and
disrupt the quality of life ;
NOW , THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD , COLORADO, AS FOLLOWS :
Section 1. The City Council of the City of Englewood. Colorado hereby authorizes
the Intergovernmental Agreement between the Colorado Department of
Transportation (COOT) and the City of Englewood , a copy of which is marked as
"Exhibit A" and attached hereto.
Sectjon 2. The Director of Safety Services and the City Clerk are hereby authorized
to sign and attest said Intergovernmental Agreement on behalf of the City of
Englewood.
Introduced, read in full , and passed on first reading on the 5th day of February,
2001.
-I -
••
...
10b i
I • 0
o-
•
•
•
.
a~.,•
' . ,(
•
• •
Published as a Bill for an Ordinance on the 9th day of February, 2001.
• I
Read by title and passed on final reading on the 20th day of February, 2001.
Published by title as Ordinance No .~ Series of 2001, on the 23rd day of
February, 2001.
ATI'EST:
Thomas J . Burns, Mayor
Loucrishia A. Ellis, City Clerk
I , Loucriahia A. Ellis. City Clerk of the City of Englewood, Colorado, hereby certify
that the above and foregoing is a true copy of the Ordinance passed on final reading
and publiahed by title aa Ordinance No. ~ Series of 2001.
Loucrishia A. Ellis
-2-
, . ..
• I
I • 0
•
•
•
•,.
•
• -..
DEPARr.vtE:'IT OR AGDICY Nl,"\,lBE R : HA-\
CONTRACT ROUTING NUM BER : 00 HTS 00081
GRA'.'ITCO'.'ITRACT
THIS GRAJ',"T CONTRACT. made thi s day of _______ . 200_ by
and between the State o f Colorado. for the use and benefit of the Department of
Transponation. Office of Transponation Safety . 420 I East Arkan sas Ave nue . Den ver.
Colorado 8022 2. hereinafter referred to as the State . and the CITY OF ENGLEWOOD.
ENGLEWOOD POLICE DEPARTME:'IIT. 3615 South Elati . Englewood. Co lorado .
80110. a go vernmental agenc y. hereinafter referred to as "the Grantee" or "the Contracto r".
WHEREAS , authorit y exists in the Law and Fund s have be en budgeted. appro pnat ed
and otherwise made available and a sufficient unen cu mbered balance thereo f rem:11n
available for payment in Fund Number _!QQ__, Appropriat io n Code 303 . Org. t.:n11
98 23 , Contract Encumbrance N umber 9 7 17 . GBL Number 21 0 1 . FE[': :-.u mber
846000583 ; and
WHEREAS. requ ired approva l. clearance and coordination has been ac o mpl is hed
from and with appropriate agen ci es: and
WHEREAS. the State is auth ori zed under Sec :ions ~3-5-1 01 and 24-12-103 . C.R.S ..
as amended, to coordinate with the federal government and other entitie s to devel op and
implement plans and programs involving all aspects and components of traffic safe ty in
Colorado : and
WHEREAS . pursuan t to Title 23 Gnited States Code. Secti ons ~0 2. 408 . and 410.
and to 23 Code of Federal Regulations , Pans 924 , 1204 and 1205. the State ha s recei ved
approval and grant funding for implementat ion of its Fiscal Year 2001 Highway Safety Plan
(HSP), from the U .S . Depanment o f Transportat ion . National Hi ghway Traffi c Safety
Administration and Federal Highway Administrat ion: and
WHEREAS. the HSP contains prognms and acti vitie s which the State ha s
determined, in accordan ce with appli cab le cri teria. are designed to re duce the frequen cy and
severity of traffi c crashes or improve th e operational effic ie ncy of ex1 stmg traffic safet y
programs in Colorado: and
WHEREAS . the State solicits and re vi ews grant Applicati o ns in accordan ce with
applicable grant program criteria and determines which agencies or entities would be mo st
appropriate in completing the objectives. conducting the activities and providing the services
required by the HSP: and
WHEREAS . the Grantee has submitted a grant Appli cation to conduct cert:1 in
activities approved in the HSP, which Application has been appro ved by th e Stat e ; and
WHEREAS, the Grantee has the technical ability to properly complete the o bjecti ves
and activities of the Application. as described in Attachment A of thi s Contract : and
•·
E
)< ...
I
B
I
T
A
)
I • 0
•
•
-•
•
• -
WHEREAS . it has been determined no State agency can reasonably conduct the
activities and provide the services required of the Contractor: and
..
A
WHEREAS. sele ction of co ntract o r was made under a Request For Proposal s (RFP)
pursuant to the authority in Sectio n 24-103-203. C.R .S . and Procurement Rule 3-203 of the
Code of Colorado Regulati ons regardin g competitive sealed proposals:
WHEREAS. this contract is executed by the State under authorit y of Sections 43-5-40 I
and 24-42-101. C.R .S .. as amended, and is executed by the Contractor under authority of
(Corporation : Section 7-22-101, C.R .S .. as amended. together with a copy of the bylaws o r
anicles of incorporation verifying the undersigned has authority to bind the Contractor, and an
attestation of the Contractor"s signature by the Corporate Secretary; Pannership: the signature of
the general panner. attested to by another panner; Individual : the notarized signature of the
Contractor); and
WHEREAS. the Contractor warrants it has taken all necessary steps to en sure the ind ividual
signatory below has the authority to sign this Contract on its behalf.
NOW THEREFORE. it is hereby agreed as follows:
I. The following Attachments and other documents are inc orporated as tenns and
conditions of this Contract..
A. State "Special Provisions"
B. Attachment A -Contract Objective and Tasks· Scope of Work (""the Work .. )
C. Office ofTransponation Safety Contract Management Manual
D . The Project Application
The Contractor shall compl y with all such terms and conditions in the perfonnance of the Work .
2. If a conflict occurs between the tenns and conditions of this Contract proper and the
attachments hereto, the priority to be used to resolve such conflict shall be as follows:
A. State '"Special Provisi o ns"
B. This Contract proper
C. Attachment A
D . Office of Transponation Safety Contract Management Manual
E . The Project Application
3 . The Contrac tor shall perfonn the Work (cany out the program. conduct all the activities.
and provide the services) described in the Scope of Work attached hereto as Attachment A .
4. In the performance of the Work. the Contractor shall comply with all applicable
administrative procedures and contract requirements contained in the October I. 1994 Colorado Highway
Safety Contract Management Manual.
5 . The Contractor shall submit periodic and final repons to the State according to the
requirements of the Contract Manual and the reponing criteria set fonh in page 2 of Attachment A .
2
•
. '
)
I • 0
•
,,
',• "'
• • ..
6 , The Contractor shall comply with the budget for this contract J.S set forth in page 3 of
Attachment A. The Contractor shall be solely responsible for all costs incurred in excess of this budget
amount.
7 . The total estimated progr:im costs shall be 5 165 .702.00. Subject to the conditions of
this contract. the State and Contractor shall participate in providing this amount as follow s :
A. State share (federal funds)
shall not exceed
B. Contractor share
(estimated in-kind services as
detailed in application )
C. Total estimated program costs
$ 48.509
5 11 7.193
$165.702
0
The State share shall be comprised entirely of federal grant funds mad e available to the Stale . The State
share amount of this Contract shall not be exceeded without benefit of a fully executed wnnen
supplemental contract, or other appropriate contract modification tool. executed pri o r to the mcurrence of
costs in excess of that amount. lf the act ual total program costs are le s than the estimated to tal program
costs, including as a result of the contractor's failure to supply all of the estimated contract or share. the
st.!te's share shall be reduced proportionately , The terrn "proportionatel y" me :m s the rati o of actual
expenditures to total planned expenditures for both State and contractor shares. The cont r:ictor ma y
increase the contractor share without further State approval. but th is increa se shal l no t in crease the Stal e
share.
The Grantee is prepared to provide its match share of the cost.
8. PAYMENT TER:vtS -COST REIMBURSE:VIE:"<1. The State shall re imburse
the Contractor for the satisfactory performance of this Contract exclusivel y from funds made
available for this contract under the Highway Safety Act , Title 23. U.S .C. Secuon .102 . Such
reimbursement shall be only as provided in the Contract Manual. Such re imbursement shall be
contingent upon the contribution by the Contractor of its panicipating share as provided herein.
and shall be contingent upon the continuing availability of federal funds under the Highw:iy
Safety Act. Title 23, U.S.C . Section 402. for the purposes hereof.
A . The State shall reimburse the Grantee 's reasonable. allocable . allowable costs of
performance. as defined herein. of the Work. not exceeding the ma.,imum total amount d esc ribed
above .
(I) To be eligible for reimbursement. costs incurred by the Grantee shall be :
(a) in accordance with the provisions of Attachment A and with the terrns and conditions
of this Contract :
(b)
(c)
(d)
(e)
(f)
necessary for accomplishment of the Work:
reasonable in amount for the goods or services purchased:
actual net cost lo the Grantee (i.e .. the price paid minu s an y refunds, rebates. or other
items of value received by the Grantee that have the effect of reducing the cost
actually incurred):
incurred for Work performed subsequent to the effective date of this Contract : and
satisfactorily documented .
3
I • 0
-
•
•
•
. \ •
• • ..
(2 ) The Grantee shall e stablish and ma intain a proper ac c ounting sys tem in accord ance
with generally acce pted accounting standards (a separate set of account s. or as a se parate and integral
part of its c urrent ac counting sc heme ) to as sure that project fund s are ex pende d an d costs accounted
for in a manner c onsistent with thi s C ontract and project obj e c ti ves .
(a } All allowable c osts charged to the project. including an y approved serv ices
contributed by the Grantee or o thers . shall be suppo ned by pro pe rl y ex ecuted payro ll s. ume re cord s ,
invoices . contracts . or vouchers e videncing in detai l the nature of the c harge s .
(b) An y c heck or order drawn up by the Grantee fo r an y item whi c h is o r will be
chargeable against the project account shall be drawn up o nl y in ac c ordance with a properly
signed voucher then on file in the office of the Grantee. whi c h will detai l the purp ose for whi ch
said check or order is drawn . All c hecks . payrolls . invoices . c o ntrac ts . vouchers. ord e rs. or o th e r
accounting documents shall be clearly identified . readil y ac ce ssi ble. and to the e xt e nt fea si ble.
kept separate and apan fr om all o the r such doc umen t.
B. Unless otherwise provided . and wh e re a ppropriate:
(I ) The State shall e stabli sh billing proce dure s and reimburse th e Gra ntee. based o n
the submission of monthl y statements in the format pre sc ribed by th e State . T o be c on si dered for
payment, billings for payment pursuant to thi s contract mus t be re ce iv ed within 60 days afte r th e
period for which payment is being requested and final billin gs on the contract mu st be re ce ive d
by the State within 60 days after the end o f the c o ntrac t term .
(2 ) Payments pursuant to this contract shall be made as earned. in wh o le or in part.
from available funds encumbered for the purc hase of the desc ribed servic e s . The liabilit y o f th e
State, at any time, for such payments shall be limned to the amount remainin g of suc h
encumbered funds .
(3) In the event this contrac t is terminated. final payme nt to th e Grant ee ma y be
withheld at the discretion of the State until completion of final aud it.
(4 ) Incorrect payments to the Grantee due to omi ss ion . error. fraud , or defal c at io n
shall be recovered from the Grante e by deduc tion fr o m sub seq ue nt payme nt und e r thi s contract or
other contracts between the State and the Grantee. or by the State as a de bt du e to th e Sta te .
(5) The Grantee shall submit requests for re imburseme nt monthl y. sta tin g in the
invoice a detailed description of the amounts of services perfo rmed , the dates of pe rfo rma nce. and
amounts and description of reimbursable ex pen se s .
(6 ) The Uniform Admini strative Requirements for Grants and C oo perative C o ntrac ts
to State and Local Governments (the "Common Rule "), and th e appl ic able 0MB C irc ul:irs cned
therein, shall govern the allowability and all oc ability of costs under thi s contract.
(7 ) An y costs incurred by Grantee that are not allowable under th e Commo n Ru le
shall be reimbursed by the Gr:intee . or offse t a g ainst current obli gation s due by th e State to t he
Gr:intee, at the State ·s election .
9 . The term of this Contrac t shall begin on the effective date and shall termin ate
on September 30, 2001 . The effective date of this Contract shall be the date the required
signature approval of the State Controller is obtained on this Contract, as evidenced by the
4
I • 0
--
•
•
•
•
·,
• -
date fir st Jppe:inng above . C ontractor agrees that any co ntract work ;:-erformed or costs
incurred pn o r to the effecti ve date shall no t be co mpensated under fr~ te rm s of thi s Contract.
I 0 . The C ontractor agrees that an y s ubcontract entere c :nto under t his Contract
shall meet all appl ic able state and federal require ments, including the ~equire:ne nts in Title J9.
C.F.R . Sect io n 18.36 conce rnin g compe titive proc urements. and mu s: :-e Jpproved by the
Director. Office of TrJn s portatio n Safe ty. prior to executi o n . C o ntr:i::or s hall no t ass ign thi s
Contract without prior writt e n approval of the State : an y assignme:1t ·.1.11h o u1 s uch approval
shall be voi d .
11. a) Termin a ti on Due to Loss o f Fund in !!. T ne pames ::e ~e to e~pressly
recognize the Contrac tor is to be paid. reimbursed . o r othe :·wi se c orr.;ensJted .. olely w11h
federal funds provided to the State for the purpose o f con tracting fo ~ :~.e ser'l'i c es prov id ed fo r
herein . There fo re . the C o nt racto r express ly und erstand s and JP'ees ~: 11s ri ghts . dem:md s and
claims to compensat io n a ri si ng un der thi s C o ntract are co m:ngent u;: :n receipt o f such fund s
by the State . 1n the event s u ch fund s or any part t he re of are no t re ::e:, ed b:· the StJte . the State
may immediate ly terminJte o r amend this C ontract.
b ) Terminati on fo r Cau se . If. fo r an y cau e. the C:::;r:ictor ,hall fail to
fulfill in a timely and proper mann er 11 s obligation s under th is C o n::-:.::. or if the C ontrac to r
shall violate any of t he CO \'enJnts. C ontract s or tip ulati ons o i this C ::.t ra ct. the Stat e s ha ll
thereupon have the n ght to terminate this C ontract for caus e by gJ"i::f wnn en no 11 e to the
Contractor of such terminat ion and s pecifyi ng the effective d:ne the:-e :,:". at lea st 30 dJ vs
before the effective date o f uch termi nJti o n . 1n that e'l'ent. J II fini s ::e: or unfini hed
documents. data. studies. s urvey . drawin gs . maps. models. ;i hot ogr.;;:,hs an d report or other
material prepared by the C o ntrJct o r unde r this Contrac t shall. at t he :;nion of t he StJte.
become its property . and the Contractor s hall be e ntitled to re::eive j t:s t and equ11able
compensation for an y sau sfac tory work c ompleted o n s uch docume:::..s and o ther material s .
Any provi sion of thi s contract to the co ntrary notwith stand in g. in the eve:11 te rmin:m o n of this
contract bec omes necessary . in th e state's so le di sc ret io n . to comp l: ·.1.·1th a ny co un order
concerning state personal services contracts generaJl y or th is :ontr:i::. pec ifical ly. thi s
contract may be terminated by the state immediatel y up on the gi, Inf :if notice to co ntrac tor
without further obl i_,a ti on o f the state .
c ) Terminat io n fo r Convenience . The State ma y e:-:.unate thi s ContrJct at
any time the State determines the purposes of the d1 stri bu11 o n of mc :::es und er th e Contrac t
would no longer be served by compleuon of th e Project. Tne State ;:::il l effect uch
tenninati on by giving written notice of termination to th e C ontractcr :lll d s pe c ifying th e
effective date thereof. at least 20 days before the effective date of s.:::i terrrunau on .
12 . INDEPE:siDENT CONTRACTO R . THE co:-s-n...:..cTOR SHALL PERFOR.\I
ITS DLTIES HEREUNDER AS AN INDEPENDENT C O \TRACO R A:"s:D ~OT AS AN
EMPLOYEE. NEITHER THE CONTRACTOR NOR .:......,-y AGE\-:-OR EMPLO YEE OF THE
CONTRACTOR SHALL BE. OR SHALL BE DEEMED TO B E .. .:._"s: AGE\'.T O R EMPLOYEE
OF THE STATE. AND THEY SHALL HAVE :--10 AL'THORIZA-:-'.0 \'.. EXPRESS OR
IMPLIED. TO BIND THE STATE TO ANY COl'iTRACTS. SET:-_E~IE\TS. L!ABII...m'. OR
UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTrl HE?~I\'.. THE C ONTR.'\CTOR
SHALL BE RESPONSIBLE TO THE ST A TE FOR THE l 1-TDI.:.. :-E RES U L TS OF
PERFORMANCE REQUIRED HEREUNDER BUT SHALL .'iOT 3E SUBJECT TO THE
DIRECTION AND CONTROL OF THE STA TE AS TO THE :'>IE.:.ss AND METHODS OF
ACCOMPLISHING THE RESULTS . THE SPECIFICA TIO~S I\'. 7HIS CONTRACT OF
5
•
I • 0
J
•
•
-•
•
• •
PARTICULAR PERFOR.\1ANCE STANDARDS THE STATE DED1S ESSE!"iTL.\L T O
PROPER PERFORMANCE AND CONTRACT VALUE SHALL IN NO EVE:-s"T BE DEE:-IED
TO ALTER THIS RELATIONSHIP. CONTR..\CTOR SHALL PAY WHDI Dl]E ALL
REQUIRED EMPLOYMENT T A.XES AND l.i'./COME TA.\: WITHHOLDING. INCLUD[}:G
ALL FEDER..\L AND STATE INCOME TAX ON MONEYS PAID Pt.;RSUA."ITTO THIS
GRAi"IT CO!',"TR..\CT . THE CONTRACTOR SHALL PROVIDE A,\/D KEEP IN FO RCE
WORKER'S COMPENSATION AND SHOW PROOF OF SUCH INSUR.ANCE J A."ID
UNEMPLOYME1'1T COMPE:-,.iSA TION INSURANCE N THE AMOt..,')iTS REQUIRED BY
LAW. AND SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF THE COi\"TR..\CTO R .
ITS E:V!PLOYEES AND AGENTS . THE CONTR.Ai.CTOR ACK.\/OWLEDGES THAT
CONTRACTOR A."ID ITS EMPLOYEES ARE NOT Ei\"TITLED TO THE BE:siC:FITS OF
WORKER'S COI\.IPENSATJON 11\:SURA."ICE OR Ul\C:MPLOYMEl"."T INSUR..\NCE L:.'l.ESS
THE CONTR..\CTOR OR A THIRD PARTY PROVIDES SUCH COVER..\GE AND TH . .\ T
THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE S UCH COVER..\GE.
13 . Pursuant to CRS 2-1-3 0 -202.4 (as amended). the s tate cont roller may wit hhold
debts owed to state agencies under the vendor offset intercept system for: (a ) unpaid child u ppon
debt or child suppon arre:irage s: (b ) unp:iid balance of tax. ac~rued interest. or o ther ch:irge s
specified in Anicle 22. Title 39. CRS : (c ) unpaid loans due to the st udent loan divi s io n of the
Department of Higher Education; (d ) owed amounts required to be paid to the unempl oyment
compensation fund: and (e ) other unpaid debts owi ng to the state or any agency thereo f. th e
amount of which is found to be owing as a re s ult of final agen cy determinati o n o r reduced to
judgement as cenified by the controller.
14 . Fede ral Funding . Thi s contract is s ubject to and cont ingent upo n the cont inuin g
availability of Federal funds for the purposes hereo f. The panies hereto express ly recognize th at
the contractor is to be paid. reimbursed. or otherwise compensated with funds provided to the State
by the Federal Government for the purpose of contracting for the services provided for he re in. and
therefore. the contractor expressly understands and agrees that all its rights. demand s, and cl a ims
to compensation arising under this contract are contingent upon rece ip t of s uch fund s by the State .
In tile event that such funds or any part thereof are not received by the State. the State may
immediately terminate this contract without liability . including liabi li ty fo r terminati o n cost s .
15 . The Grantee shall maintain a complete file of all records. document s.
communications, and other written material s which penain to the operatio n of programs or the
delivery of services under this contract. and shall maintain such re cord s for a peri od of three (3)
years after the date of termination of thi s contract or final pay ment hereunder. whi c he ve r 1s later.
or for such further period as may be necessary to resolve an y matters which may be pending . All
such records. d oc uments. communications and other material s shall be the property of the State .
and shall be maintained by the Grantee in a central location and th e Grantee s hall be c u stodian on
behalf of the State.
16 . The Grantee . and its subcontractors and s ubgrantees. s hall permit the State .
Federal Government, or any other duly authorized agent of a governmental agency to audit.
inspect. examine , excerpt. copy and/or tran scribe Grantee 's records during the term of this
contract and for a period of three (3) years following termination of this contract or final payment
hereunder, whichever is later. to assure compl iance with the terms hereof. or to evaluate the
Grantee's perfonnance hereunder. The Grantee shall also permit these same described entities to
monitor all activi tie s conducted by the Grantee pursuant to the terms of this contract. As the
monitoring agency may in its sole discretion deem necessary or appropriate. s uch monitoring may
6
I • 0
--
•
•
• . '•
• -
consist of intern al evaluation procedures. examination of program data. s pecial analy ses. on-si te
chec k. or an y o ther reasonable procedure .
17. All state and local government and n o n-pro fit o rgan iz Jti o n Grantees re ceivi ng
more than $300.000 from all funding sources . that are defined as federal financial assistance for
Single Aud it A ct Amendment purposes. shall comply with th e audit requirements of 0MB
Circular A-118 (Audits of St a te and L ocal Governments) or A-133 (Audits of In s titut io ns of
Higher Edu cat ion and Othe r Non-profit O r ganizati o ns). whichever ap pl ies . The Sin gle Audit
Act Amendment requireme nt s that appl y to Grantees rec eiv in g federal fund s are JS foll o w s :
• If the subgrantee expends le ss than S300.000 in Federal funds (all so urces . not j ust H ighway
funds ) in its fi scal year then this requirement doe s not apply .
• If the subgrantee expends more than $300. 000 in Federal funds . but o n ly received Hi ghway
fund s \Catalog of FederaJ D ome s t ic Assistance . C FDA 20 .205 ) then a p rogram speci ic
audits may be pe rformed . This audit will in on ly examine tht! "finJncial"' procedur< Jnd
processe fo r this progra m areJ.
• If the subgrantee expend s more t hJn S300 .000 in Federal fu nd s. J nd the Federal funds are
fro m mu luple ou rces (FTA. Hl 1). ~-PS . etc .,) then the Single Audit A c t applies. which 1s an
audit on the entire o rganizat ion/entit y .
• S ingle Audit Jn o nl y be conducted by an independent auditor. n ot by an auditor on stJff.
• Au dit re qu irements are laid o ut in Subpan E -Audito rs
• Audn 1s an Jiiowable direct or indirec t cost.
Righ ts in Data. Documents . and C o mputer S oftware
A . State Ownership . ff State fund s are used under th1 contra ct. any soft\\are .
resear ch. repo n s. tud1e s. data. photographs . negat ive s o r 01her d ocuments. drawings r
maten als prepared by contractor in the performanc e of its obligation und er th1 con1ra ct s hJII
be the ex lus1ve pro peny of the State and all such matenlls shall be d~!i ,ered 10 the State by
the contrJctor upon compl et1o n . termination. or cancellati o n of thi s ntract. C o ntractor may.
at it s own expen e . keep copies of all its writings for it s personaJ file s . C o ntr.ict o r shall not use .
willin gly allow. or cause 10 have such material s used for any purpo e ot her than the
performan e of contr.1ctor' s obligations under this contract wuhout the pnor wntten conse~t of
the State : pro, 1ded. however. that contractor shall be allowed to us e non...:onfidenttll mJte :ials
for wriung samples in pursuit of the work. The o wnership ngh ts des nbed herein hall in lude.
but n ot be lirruted 1.:>. the righ t to co p y . publ is h. d is play. transfer. prepare denvat1ve work s. or
otherwise use written works .
B . Federal Re served R i ght s. If Federal fund s are used under this c o ntra.:t. e xcept
for its own internal use . the c ontractor/grantee shall not pubh h or reproduce an y
data/information . in whole or part. that is recorded in an y form or mediu m whJtsoever and that
is deli vered or s pe cified to be delivered under th is cont ract, nor may it authorize or permit
others to d o so. without th e wrinen con se nt o f the federal government. through the StJte. unti l
such time as the state/fed e ral govern ment may have release d s uc h d ata/i nformati o n to the
public . As authorized b y 49 C.F.R . 18.34. the federaJ government. thro u g h th e State. re serves :i
royalty free nonexclusi ve. an d irrevocable li cen se to reproduce. publi s h or ot herwi se use. and to
authorize the State and others to use: a ) any work devel o ped under this contrac t o r a result in
third pany contract irre s pective of whether it is copyrig h ted: and bJ any rights of ..)pyright to
which a contractor/grantee. subrecipient. or third party c ontractor purc ha.ses owne~ship w11h
federal assistance. The State also reserve s an identical li cense for its use .
C. Patent Rights . If any invention. improvement . or discovery of th e
contractor/grantee or any of it s subcontractors or subgrantees is conceived or first actuall y
reduced to practice in the course of o r under thi s contr:ict work. and if such 1s patentable. the
contractor/grantee shall notify the State immediatel y and provide J det:iiled w ri nen repon . The
7
•
)
I • 0
-
•
•
•
•
• -
rights and responsibilities of the contractor/grantee . third party contractors , and the State with
respect to such invention, improvement. or di sc overy will be determined in ac c ordance with
applicable state (and/or, if federal funds are us ed under thi s contract. fede ra l) laws and regulations
in existence on the date of execution of thi s contract which define c ontractor title. right to elect
title, state/federal government "march in"' rights . and the sc ope of the state/federal go vernment" s
right to a nonexclusive, irrevocable . paid-up license to use the subject invention for its own . The
contractor/grantee shall include the requ irements of th is paragraph in it s third party c ontracts fo r
the performance of the work under this c o ntract.
19 . APPLICABLE LAW . Tot! GRA.!\'TEE/C ontr:Ktor ,hall a1 ~11 r1111:c-s d u nn1: tht!
execution of this contract strict Iv adhere to. -:imf ,o m p lv "n h. all a prlo c:i blc icdc ral a nd ,t:tt c la ",.
and their impkmenting regulati on,. as 1h~, ~urr::nt h e;,.1,t a nd rn av he rea ft er he :1111~ndcd. wh ich arc
incorporated herein by this reforenc e as tenn, and c:o nda1on s of 1h1 , cont.r.Kt. Th e ,omr:1<.:1 o r ,hall
al,o require compliance with the se statu1 es :mJ n!!lulati on, m ,ubL'T:1111 Contract~ p,::rm11 teu undtr th ,~
contr.ict . A lisung of feder.11 laws th at 111.1, he a pn lo c:ahk . depend111 !1 on th e GRA,-..TEE..C on u:1ctor
work responsibilities under thi s conu-act. :J.rt' dt!scn hed ,n .\DDE;s'D l"\! A
20. Changes (Gr:mt s/Sub!!Ta nts)
The State may prospectivel y increase or dec rease the amount payable under this co ntrac t th rough a
"Change Order Letter," approved b y the S tate C o ntroller o r hi s des ign ee , in the fo nn attac hed
hereto as Exhibit I. subject to the foll o wing cond it io ns:
A . The Change Order Lette r ("'Le tt e r '") shall include the fo ll o w ing :
(i) ldent ifi c:m o n of contract by contract numbe r and affec ted
paragraph numb e r\s):
(ii ) Types of servi ces or programs inc re as ed or dec re ased and th e
new
(iii) level of each se:-vi c e or program :
(iv) Amount of the increase o r decrease in the le ve l o f fundmg for
each service or program and the total :
(v) Intended effec t i ve date o f the fundin g c hange :
(v1 ) A provision stating t hat the Change shall not be valid
until approved b y the State C o ntroller or such assis tant as he
may designate :
B. Upon proper execution and appro val. su c h letter shall be come an amendment to
this contract and. except for the general terms and cond ition s and Special
Provisions of the contract. the letter shall supersede the contrac t in the e vent of a
conflict between the two . It is understood and agreed that the letter may be used
only for increased or decreased funding and corresponding adj us tments to service
levels and any budget line items .
C . If the contractor agrees to and ac c epts the change. the contrac to r s hall exec ute and
return the letter to the State by the date indi c ated in the letter. In the event the
contractor does not accept the change, or fail s to timel y return the executed letter.
the State may. upon notice to contractor. terminate this contract effective at any
time after twenty (20) days follow in g the return deadline speci fied in the letter .
Such notice shall s pecify t he effec t ive date of termination . 1n th e e vent of
lennination, the parties shall not be relieved of their obligatio ns up to the effective
date of tennination .
8
•
...
I • 0
•
•
•
•
• -
D. Increases or decrease s in the level of cont ractual funding made through the letter
process during the term of this contract may be made under the following
circumstances:
21.
A .
8 .
22 .
(i) If necessary to fully utilize Colorado State appropriations and/or non-
appropriated federal grant awards .
(ii) Adjustments to reflect current year expenditures .
(iii) Supplemental appropriations or non-appropnated federJI fun ding
changes resulting in an increase or decrease in the amo unts ongmally
budgeted and available for the purposes of thi s program.
(iv) Closure of programs and/or termination of related contracts .
(v) Delay or difficulty in implementing new programs or services .
(vi) Other special circumstances as deemed appropriate by the State .
Options: Additional Services/Perfo rmance E xtension
The State may increase the quantity of services called for in [p:J.r.1grJ ph _] [the
schedule] [Exhibit_] at the unit price specified therein .
I) The State may exercise the o ption b y written notic e to t he
contractor deposited in the mail not later than _lQ_dJ~ s pno r to the
expiration of the contract . u sing a form substantiall y <!qu1vale nt to
Exhibit 2 .
2) Performance of the added services shall cont in ue at the same rate
and under the same tenns as the like items called for under the contract.
3) Financi al obligations o f the State of Colo ra do payable :ifter the
current fiscal year are c ontingent upon fund s for t hat purpos e bein g
appropriated. budgeted. and otherwise made available .
The State may also require continued performance for a period o f [ o ne ye:ir J of
any services within the limits and at the rate s specified in the contrac :.
I) The State may exercise the option by written n o uce to the
contractor deposited in the mail before the end of the performance period
of the contract using a form substantially equivalent to Exhibit ::.
2) If the State eitercises this option. the extended contract shall be
considered to include th is option provision. The total d urati o n of this
contract. including the eitercise of an y options under thi s clause. shall not
exceed five (5) years .
3) F inancial obligations of the State of C o lorad o payable after the
current fiscal year are conun ge nt upon funds for that purpose bei n g
appropriated. budgeted . and o therwise made available .
The Special Provisions attached hereto are hereby made a par: hereof.
9
I • 0
•
•
•
•
..
• -..
IN WITNESS WHEREOF, the panics hereto have caused the foregoing Contract to be
executed by their duly authorized officers the day and year first above wrinen .
ATrEST
Chief Clerk
Transportation Dcpanmcnt
ATI"EST
By -IJSucr--ishia~--A-. -t-1-1-is-----
Titlc City Clerk
ST A TE OF COLORADO
Bil.L OWENS. GOVER.l'\IOR
FOR TilE EXECUTIVE DIRECTOR
COLORADO DEPARTME.i"\,'T OF
TRANSPORTATION
CITY OF ENGLEWOOD ,
ENGLEWOOD POLICE DEPARTMENT
Title Director of Safetv Serv ices
APPROVALS
ARTHUR L. BARNHART
State Controller
By ___________ _
GEORGE MCCULLAR, CONTROLLER
KE.""J SALAZAR
Attorney General
By __________ _
Dcpanmcnt of Transportaiion
Assistant Attorney General
Civil Litigation Section
10
•
..:
..
'
I • 0
l •
•
•
•,.
• -
AODE'-DL.\I A : FEDERAL REOURE:\IE:'\'TS
Federal la,,_ and r eg ulati o n, lh a r m ,n be applicable 10 the\\ ork include:
A . The 'Tniform .-\dmini,rrnliH' Rcyuirc m c nL, for Grant< and Coopcrari,c Co ntrac~
Stak ancl Local (;11,·crnmcnr, !Common Rull-1. at .JY Code nf r..,dcral Rq:ula t. ,m . Part IX.
except to the e,tcnt that o ther applicahk ft'dcral r l'q uircment s includin:;: th e :: r o ,i,io"' of
23 CFR !'art, I i ~ 11r I\.'.' 11r r,J:: • see be lo w • arc m o r e ,pcc ific rhan prmi<iun, ,f Part 18
and tlwrd·orc sup,·r,cdt· uch Pan IX prmi,ions. Th!' reyuircm..,nt , of .J'J CF:.: Ii include .
without limitation :
I\ the l.oc al .\;:t'nC\ /Contract o r hall foli o ,, anplicahk procu r e m c nr :: :-cedu,es. as
reguirt•d b, ,ccti o n !1Ll61d l :
.:?1 the Local A;:cnl'\/Cnntractor ,hall r c quc•t and obtain prior C DO T -'Do rm al of
change< tu an\' <11h co ntr:.1 c t < in rh., manm·r . a nrl t o lht' e ,ten t r eou irc·d In . ape 'c a hie
pro,·bion< of section llL'O:
.'l thc Loca l .\;:..,nn 1C11 ntractor ,h a ll ,nmph "ith ,cction !X .37 co nc c -:iing an,
subgranL,:
.J I ro c,pcrlite an, C [)OT appro,a l. thl· Local \;:e nc,/Cnntractor·s at : •rnc ,. o r
other oiuthori7l·d r c prc-.·nt.ith c. shall al,o s uhmit a lc lllr to C DOT ccrtihin:z :..."c:i l
..\gem·,·/Contr:1,·tnr compliance " ith <el·tiun H!.30 cha ng e o rd e r procedun·<. :1 -:d ,.. ith
18.36111) procurement pron·durcs . and "ith 18.3 i s uh;:ranr procedures. a s a o ::i icablc:
5 th,· Local .\gcnc,/Contral'lor ,hall incorpo rat,· the p cci li c contr:ic: :,rn, i s io n,
descrihe d in I 8.~6;i , i " hi c h are al ~o deemed in co rpo r :lll"d herei n I inro an,· <u -,cn ntr::ict l ~ i
for s uch ~en iCl'~ a s terms and condition~ of those ,uhcontr:1<:ts .
B. Executi,·e Orrler l l~.J6 of Scptemher 2.J . 1965 entitled ''Eo11al [mplm·m.,'.'.:
Opportunitv." as amended h,· Exccuthe Orrler I l3 i 5 of Octoh1:r 13. 19<,7 an c --
supplemented in [)epanmcnt of 1.ahor regulations •.JJ C FR C hapter liO J t The:--e pro ,isions
apply to all construction contract~ awarded in exces~ of') 10 .00U b, granrec .1 -,::: t h ei r
contractor, or ,ub;:rantecs I.
C. The Co peland "Anti-Kickback" . .\cl (18 L'.S.C. S7 .J ) a< s upulemcnt e d in 0-: ,:i rrm e nt of
Labor regulations , 2\1 C FI~ l'art 3 \ I These pro,isions apply to all contract< at:: ,uh urants
for construction or repair ,.
D. The Da,·i,-B:,con ..\ct I.JO l'.S.C. 276a to a-7) a , >un plcmcnted h,· Dcpa1'tr. :·~t nf l.ahor
regulations 12\1 C FR Part 5 ·11These pro .. isions apply to c o nstructi o n co ntract, :--: .-'l:c ess o f
SZ.000 a\<ardcd b,· grantees and s uhgrantec, "hen required'" Federal gran : :-i rngram
legi,latinn. This act reuuircs that all lahorcrs and mcchan ics cmplond hv <.:1Jr :ra,tors o r
sub-contractor. 10 "ork on construction projects financed h, ferler:il a.,sistnr.c!--nu st he
paid "3!!£'!; not le-,, than thu~c C!'lahlished for the loca litv o f th!' proj el'I b, l h c ,ccr ct an· of
Lahor).
E. Sectio n~ 111.l and 107 of the Contract Work llour< and Safer, S ranclard, , ~· .J O L .S.C.
327-3301 as supplemented h,· Ocpartment of L1hor n,:;:ularion < 12? CFR Part : . , These
provisions appl~· to construction contract~ awarded h,· grantees anrl suhgran ::~ in e 'l:ce ss
of S:?.000. and in c'.\ce,s of S2.5fl0 for other contract< "hich in, o" e th e empl ,r--:icnt of
mechanil's or lahon·r~ ,.
II
•
)
I • 0
•
•
•
•
• -
F . St:rndard.,. nrdcr,. nr rcguirc mcnts issued unda ,l·c tion 30 6 of th e Ckar -\ir -\c l , J;:
LS.C. 185 i l h 1. section 508 of th-, Clean Watcr -\<·t , 33 l .S.C. Uhl! 1. r. wcuti, c c )rd cr
11 7 .38. and En,ironmt:ntal Protection .-\gem·,· r e gulations 1JO C FR l'art E , •t:o niracl!,.
suhcontract,. and ,uhgrant s of amounts in n cess of S I 110.000 ,.
G. \landato n · standards and policies rclatin;.: to c ncrg, c fli cicnc, "hil'h :ire contained in
the statc cncr;:,· con~cn·ation plan iss ued in t·o mplian<·t· "ith thc Encn;, l',,lin .ind
Consenation Act !Puh. L. 94-1631.
H. Otfo:c of \lanagement and Budgct C ircular, A-Ki . .-\-11 nr -\-11:?. and -\· I02 or .\-1 IO .
whichc, er is a ppli cable.
I. The Hatch Al'! 15 l 'S C 1501-1508 1 and Puhlk La" "5--15J s.,ction J i .:'.S . Th cs ,· qatu t,·s
state that fe deral fund s cannot he used for partisa n po liti cal purpo,cs of a n, kind h, an,·
person or organi1.ation in,·olvccl in the administration of fcdcrallv-a,~isH·rl program,.
J. -1:? t ·sc 6101 et seq . -1:? lSC :?OOOd. 29 CSC 79 -1. a nd impl e m e nti n;: rcgul:Hi o n. J: C.F.R.
Part 110 ct. scy .. These acts require that no person s hall. on the !!r o und, of ra,t·. l'o lnr .
national origin. age. or h:mdil·:1p. he esdudrd from pa rticip:11i o n in o r he ,uh k c ted 10
discrimination in am· program or acti, it, fund ed . in "ho le o r part. h, fcder:il fond,:
K. The American< with Di s abilities Act c Puhlic La" 101-.l.lt\: J:? CSC I.:'. !fl I. 1 :'. I02. I:? I 11 -
12117. 1:?J.31-1:?13-I. 1:?1-11-1:?150. 1:?161-1:?lfl5 . 121 8 1-1:?1 89. J::::?01 -11:?l.t J-L.T 1:?: a nd
47 l "S<' 61 J.
L. Thc lnifurm Relocation Assbtance and Re al l'rnpe rt v -\cy ui <itir)n l'o li ci<·, \,t. a,
amended <Puhlk Law 9 l-l>J6. a< a mende d :.md Puhl ic I.a" I 011-1 i. I 01 S t:.1 1. lJ/1 ,.:'.:-6 ,. , This
statute applies if the contractor is acquiring r eal p ro pen, and di placing h o 11<ehold< o r
businc.<<c s in the perfonnancc of this contract. I
l\t. The Orug-Free Workplace Act <Puhlic Law 100-6QO Title\·. s uhtitl e n. JI t ·-;c -::'Il l e t
seg.l.
N. The ..\gc ni scrimination Act of 19 75. 4'.! LS.C. Secti o ns 6101 et. <<'q . and it ,
implemt:nting regulation . ~5 C.F.R. Part 91: Section 50J of th e Rehabilitati o n -\c l of l "i3.
29 U.S.C. 794. as am,:nded . and implem e nting regul:ition J:-C.F.R. Part S4 .
0. :?3 C.F.R. Part 171. concerning "Adminis tration of Enginccrin:; and Dl·si ;;n Rd:,tctl
Contract~". If Enginet:ring and n ... ~ign work is to be perfonned under thi s contract.
GRANTEE shall obtain from CDOT and comph· with CDOT's ·'PROCED (.j R ES T O
IMPLEi\lE:O,.T FEDER.\L-AID PROJECT CO~TR..\CTS WITH PROFESSIO :--.-\L
CONSUL TA'\'T SERVICES''
P. :?~ C.F.R l'art 63.3. rnncerning "Required Contract Provis ions for Ft d e ral --\i<l
Construc tion Co ntracb ". If Con s truction work is to h e perfonned under this co ntract .
GR.\NTEE s hall obtain from COOT and comph· with FHW . .\ Fonn-1:?i3.
O. :?3 C.f.R . P a rr 635. concerning "Construction and \ lainte nance Pro,·i,ion, ...
I:?
•
I • 0
•
•
•
-----,.--· •
..
• •
SAMPLE CHANGE ORDER LElTER IN GRANT/SUBGRANT CONTR.\CT
Exhibit I_
Date : -----------
State Fiscal Year 2000-200_
Change Order Letter No . __ _
In accordance with Paragraph __ of contract routing number-------=,-• between the
State of Colorado Depanment of Division ) and
[Contractor]
covering the period of July I , 1999 through June 30, 2000 the undersigned agree that the
maximum amount payable by the State for eligible services in Paragraph is (increased/decreased)
by (S amount of change ) to a new total of($_). The first sentence in Paragraph _is hereby
modified accordingly .
The services affected by this (increased/decreased) are modified :is follows :
The Budget is revised accordingly . as set fonh in the Revised Budget . Attachment_. attached and
incorporated herein by reference .
This amendment to the contract is intended to be effective as of , but in no event
shall jt be deemed valid until it shall have been approved bv the State Controller or such assistant
as he rnav designate .
Please sign, date. and return all copies of this letter on or before ------19_
Contractor Name :
By :---------
Name
Title ----------
Transponation ___ _
APPROVALS :
By :---------For ____ Division
State of Colorado :
Bill Owens . Governor
By : _________ _
For the Execuuve Director
Colorado Depanment of
FOR THE ST A TE CONTROLLER
Anhur L. Bamhan
By :-----------
State Controller or Designee
13
•
..
I • 0
•
•
•
•
..
• -
SAMPLE OPTION EXERCISE LEITER
Exhibit:? __ Date:
TO : [Contractor]
[Address)
SUBJ : Option Exercise Letter
In accordance with Paragraph __ of contract routing number __ , between the State of
Colorado Depanment of division) and
[Contractor)
covering the period of July I. 1999 through June 30, 2000 the State hereby exercises the option
for
(additional services. as specifically described in Attachment)
and/or
[an additional one year's performance period at the (cost) (price ) spec i fied in paragr aph_.]
The maximum amount payable by the State in Paragraph _ is (increased/decreased) by
($ amount of change) to a new total of (1_). The first sentence in Paragraph_ is hereby
modified accordingly .
State of Colorado :
Bill Owens. Governor
For the Executive Director
Colorado Depanment of __ _
Title
APPROVALS :
By:---------,,.,...,,-,---For _______ Division
FOR THE ST A TE COi\ "TROLLER
Anhur L. Bamhan
By :.,.,.---,.,..-.,.....-----
State Controller or Designee
14
I • 0
I •
j',,. ..
• -~
Colorado Department of Transportation
Contract Objective Plan
S1al9 Pn,gram : Put>licWays I Connamg Agency Englewood Depanment of Safety Services
Si. Sul>-Pnlgram. TranspottatJon Safwly I Pl'OfllCI Coord 1na1o r Sgt. Jeff Sanchez
P,-.,, S01ubon Plan Pohce T raffic Services I Contract Penod : Ef'fedive Dat e :rorough Se otember 30 . 200 1
Pnlfed .. U\-G~ I HSP• 01 -02 I Task • 2 ·-01
Qbiec:tive : To reduce trlflic crash rates by 10% at five high hazard locations. to respond on a proac::-,e -,,a nner to traffic con cems
and complaints from CIIIZ-and other entities within the community ; to establish ana c:-::rou e collaoorat,ve re lato onsh,ps
with ciliz-. groups end organizations having impad or influence on traffic u fety issues ;n c!uding th e Ne ,ghbomood
Watch/Speed Watch Coordinator . the Englewood schools. the traffic eng,neenn; depa~m . pnvate crt ozens ano
businesses through September 30 . 2001 .
Teak
Adivitv# Adivity Desaiption
21-01 . 1 On a quanerly basis . rev,_ traffic crash data . traffic citation information , crtoze n :::::m:: a,nt oata and se lect fiv e (5 1
high crash locations for seledive traffic enforcement through September 30 . 200'.. Nori< w,t h the o ty Traffic
Engineer to obtain traffic volumes or vehicle miles of travel to construd cras h rate :-:::,rmat,o n for each locat1 on for
before and after crash rate comparisons.
21-01 .2 Deploy I three person traffic unit for a comprehensive traffic program incl uding e r":)rcement. ed ucatio n. and
engineering to reduce crash rates at the top five high crash locations by 10'/, thrct.,;n September 30 . 200 1.
21-01 .3 Solicit and respond to community concerns or complaints regarding traffi c safety oss .;es; analyze problems fo r
underlying causes ; end develop comprehensive long term solutions to these ,den~,ec problems throug h
September 30. 2001 .
21-01 .4 Sponsor or attend• minimum of one community activity or event per month throu~ September 30. 200 1.
Coordinate activities with the Neighborhood Watch/Speed Watch coordinator thrci.:;h September 30. 200 1.
21-01 .5 Submit quanerty repons by April 20. Jul\' 20. and October 20 . 2001 and a final re;::c n by November 15 . 2001 . The
final deim for costs incurred must be submitted by Odober 20 . 2001 .
l'mrious editions .., obsol~ .,.. may not be used . COOT Fonn -1106
Aaathment A. page I ofl
• •
I • 0
•
•
•
l ,,,
• -
Colorado Department of Transportation
Contract Evaluation Data
P!Ojlld t : C)\. C) ~ I HSP• 01-02 I Task• 2 1-01
Task
Adivilv
21-01 .1
21-01.2
21-01 .3
21-01 .4
21-01 .5
Evaluation Descnplion
Prov,oe a descnp11on of the data analyS1S used to select the five
locations for selective enforcement including number of crashes .
traffic volumes or vehicle miles of travel , citations issued. and the
c:orrelat1on of crtat ions issued to cause of crashes . Prov ide a
descnp!lon of the types of complaints received from the commun ity
whidl -re used 1n the location selection process .
Type of
Evaluation
Performance
Provide a summary of hours worked by location . the number and Performance/Impact
causes of crashes at eadl location and the number and types of
citations issued.
Describe the process for soliciting input from the commu nity ; Pe rformance
describe the long term solutions implemented to address the
identified problems and the impact of these solutions on both
crashes and community perceptions.
Describe the community events attended . the role of the Performance
Department of Safety Services; and the number of people that
attended . Provide copies of matenals that -re developed and
distributed for the events. Describe coordinated activities with other
traffic safety programs. Provide copies of pri nt media coverage of
these events.
Reports and claims must be submitted in a timely manner. The final Performance/I mpact
clalms for costs incurred must be submitted by October 20 , 2001 .
The final report must include an analysis of impact of the project
including dlanges in community perceptions over the three year
project and dlanges in crashes and or crash rates at the targeted
locations for the third year. VVhere possible, include crash data and
rates for the entire three years of the project .
..
Report
Ti me Frame
Quarter1 y/F inal
Quarterly /Fi nal
Qu art er1 y/F ,nal
Qu art er1 y/F in al
Qua rt er1 y/F ,nal
Prnious editions an, obso lcu: and may not be used . COOT Fom, • I I 07
~ i ~3
Attachment _TI_, page ~of~
• •
\ '
I • 0
•
•
. •·
Colorado Department of Transportation
Contract Financial Budget
Budget Allocation For HSP# 01--02
Cost Category OTS
Personal Services S 48 .509
Operating Expenses
Travel Expenses
Capita l Equipment
Other
Totals S 48 ,509
Distribution of OTS Funds (Benefi t of ): State S
Budget Allocation For HSP#
Cost Category OTS
Persona l Services
Operating Expenses
Trave l Expenses I
Cap ita l Equipment
Other
Totals
D istribution of OTS Funds (Benefit of): State S
Budget Allocation For HSP#
Cost Category OTS
Personal Services s
Operat ing Expenses s
Trave l Expenses s
Cap it al Eq ui pment s
Othe r s
Totals s
Distribut ion of OTS Funds (Benef it of): State S
Total Budget OTS
S 48 ,509
•
• •
Project# .\-OQ
Task# 21-01
Agency Total
S1 13.55 1 S162 .070
3.532 3.36 2
I
I
I s 111 .193 S165 .7 02
Local s S 48 .509
Task#
I Agency Total
I I
I I
I I
I
I
I
Loca l S
Task#
I Agency Total
I s -s
j s s
1 s s
I s s
I s s
Is I s
Loca l s
I Agency I Total
I s111 .193 I S165 .702
Prcv,ous ediUOGS .,. obsolete and may DOI be used COOT Form • I !OS "°3> S/9~
Attachment ~. page~ of __
-. •
)
I • 0
•
•
•
• -
.:,P£CL-u. PRU\.1510.',S
:Ol'fffiOLLER'S APPROVAL
1 • This contr.1ct shall not be ~!:.-ned v.tiic 1.:t:l it shai! :-..ivc be'!':J approved by the ControlJer of th : Sta.te of Color.sdo or suc..1 .?SSis:.:mt 35 h: :n.1y desi~
:-bis provision is a.pp ii c::b ie :o my c.oc~-:=: ..'.lvo tv1ng ~,e ;;:iymc:i;t of money by the State.
'l.:"ND .-\ V All.ABILITY
. Financi3.J oblig31.ions of:be ~LJ!: of C.:ic :-Zo paya bi:-.?[:~ :..~: c-.irre:it fi.s c.i :,c::r ll'C contingo:::t upon f.:mir; fc: that ;,u r;'OS.: bc:ng :ip propi:ued. buCgettd,
=d olhe.--wisc m:ide J va.ii ab l:.
:oND REQI.J1RDtE:"<"T
lf:hls ccnC"X: in.,.·olvc: 1..'1: ;,:s~me:.t oi :::.::-: :.~ fifty -_',ous;i..~d jollan for !h e consuuction. ::-e:::;.on.. ~3.ir. :nai."l~J..'1CC, or im;,rovc.""ne:-:t of an y build ing.
~acL bridg--viaduct.. Nn.."1:!.. :.~~vauon er::=::-pubiic ..... on for this State.. the :ontr:1cor shall. bc fo~ cm::mg "-1'0" the ~·on::mc: oi any n:cl: 1NOri::: :Ilckded
1 this conlr.la, duly exe:t.te ond deiive:-:.0 :.,e Suu: oiTi c::al who will sign tl:e C<lDlr.lC:. l good 31lQ suificiot bocd or othc-,=.-;,ubie s=:y 10 be ipproved
! said official in a pemJ sum oot l= :!,;: o,,e.;....3if oi!he ,o uJ ,mount p~oie by tbe tcms oi tl:is coctr:11::. Such bond shaJ I be culy exec-=<! ~y a qu:ilificd
;rpcnre =:Y conditioced upoc the fai:::..-.:.i ~forma:ic.o o i the watract :md ic 3dditioa. shall pn,vide thai if:h• co~trac-.or or :us suix:,ictra= f:ul to d\lly
1y for my labor. m:ue:iili. ~cm ~ S"":"..:=.:i.,ce. provis ions. provender or other supplies used or con.suceci by su d'I con :r::1c.:or or ~is subc.:)ntr.J.ctor !LI
.::fonnma: oftte 'W'Oric con~c:::d to be :oo-e or f.uls to pay my j:."C'SOn who s-.. 'Pplies ~w maci:.i::ne!'Y , toois. or equtp=:e::r :.:1 rJ:e ;,rose:-.Juon o f th e woric th e
::,:t,v will pay the same:.., .m Jmount :ct ~,:==dlllg t.r.e s-.i.'Tl specified in the bond. toge'.!1c:-·Nlth i:ltc"!St :1l the r.i:.e oi ::ght pe c:.:it j:ter ;m.'lu.-::.. Unl~ ruc.!:J
,nd is exeancd.. delive::'= ~ 5ied. oo ci ~ !!I favor of the ::::ontr.ac:or rising ~der sucii coctr";lc: sh.;ill be 3udite::L 1.Uowed or p:ud.. A cc.-..i :3 ed or castu e:-'s
,eclc or• bank mocey ore~ ?:,Y,bie to d,e °;J'e"'...su= oi :he S~e of Coior:ido may be 2=;,ted i:,. !ie-J of a bond. Th.s provtS ioo u ;:, w r::pli :inc.o with CltS
1-26-106.
DE..\INIFlCATION
To the extent .1uthor.z:d by !aw. Lti.: c.::.~~~or sh.?.l i i..-:C:e~ruf:.·. save. :l.":d bold h ;i.~ess t.'le SU!e. its c:pioye-:s J.."'!C .ig~:::.!. ~~ an y i:.d ail c!:iu::..s..
~ I.iabiliry and cxxin 3 .... 'lr.:S inc!:.i~ :~ts. e::::;.-e::s.::: . .ll'ld a...-ior':ley fee:: :.Oc~d .lS J. r=:-.:.it of any 3C: or om z.ss1 c r. by th e con =-::ic:.or. ~r :ts empJoye=...
;~ts.. subconrnc:ors, or JSS I~~ ptnT..:..:L:: :.o L~= tc.~..s of :.1.....:.s c ::>ot.,c:..
T.1e a>atr.ic:tor a.g:rees to co:::p i~ \11,i th ~~= i-:= :ind !:71:-:t of :he Coi or.ldo A.:tidisc:imin:i.tioa Act of 195 7, JS a.me~ded. 2nd OLi c: Jc:p li ci.b :e !Jw rc-pec:i,g
.sc:i,-uinatio:i and u:n~e::-.pioymem ~c::= (C?..S ::-:J...!01'... J.Cd JS ~ir!d by E::tec-.:ti ve Ore~. E.q\W C?portu:my m d A:fir=::?:J-.·e Ac::o~ d ated Apr.1
), 1975. P:urJJJnl iit~r~ra . :i,r f .:,ilowfr:g ;ro..,is,oru ~hci! !>t conu:nra' in ail S&al~ contracu or ::-~Xcnrrac:.; .
.ll'Ulg the perfon::.ance of t.'lis c.ontn.c-_ :..":: =::ct:':lc::or a~ as foilo"A-s :
J T'ae ccntr:1c:or wm not dis::-:.=i;in=ite ~....i:is: m y e:":":~i o~·~ or applic:mt for e::np ioymct beause of r2c::.. c-e-...d. c:o io r. ::.:uioua.l or.~ sex. ~.3! st:rus..
:igioa.. mCICU')'. me::W or ;:tysic:i.l ~=-==?· or ago:. T.-.e c:.ont:":lcior ·MiJ.J uke 1ffinna.ti've x:ica to insure~ applic:i:ts a:-e e::i ployed.. uid :.bat cnpioyecs
: :=zed during empioymc:t, ·•ithout ~ :.o C°J'! 3bove ~tioned ~.sties. Such 3Cion ::.:aJ.J i:Dcludc. but :K't be ll.-:l;u::d tc the :"o UoWU'lg : =ployme::t
-~ de:noaon.. or tr.ms:·e . re-aJ 1e.c:: Of' :-:=-Ju:T'.::O:l ~vc:-.ising.:; la:y~ffs or ~ons: ::ate ofp.ay or other forms of coc:;:,e-...:aoon; md se!ec:.ioo
r tr.i::llDg. including a;:pre.cc.::lip. T:-:: :c:~c:or 1~ :o posi iA com;,iaJous place;,. 1V2.ilabie to c:1pio yees and lpptic:ir.ts for '!':'1;,ioyme:zt. :iotices to
pn)V!ded by tbe contr:1=i:Jg of!i ctr ~:"..:.~...; :·or .. lo: ;,rovisic :u o f t.'\is noa-di:cimiruuon cl:iu.sc.
1 The contrx:or -.i ll in~ solicitaeocs er lC,C"".ise:"T:!:::S !or =1plo~ placed by or oa be:wf of the coanc:or. suie, ttw ~I ~if.ed :pplic::,.l5 ....,il ~ceive
isuic:":iuon for e:npJO)T!'lC::l ,..,,thout ~-= :o ~cc. en:-....::.. :.::!or. :utioD.3.1 origin.. s ex.. :nui.W ~ religion. ma:st:')'. :r.c:?u.1 or ;;h :-,·sicaJ banC!c:.:ip. or J.gC.
• The coatnctor w,Jl s::id 10 e:ic.\ labor :::on or ~~t.a.tive of workc.-:: with wbic.h be h~ i coUecovc b~:unmg J~::nt or othC" a>nC'3d. or
dc=ding. notice :o be provided by t!,e ;e trX"..lllC ,,;:ice:-, •dvisiag the labor unioa or ·<IOliccs' :-r,,rccz,ta.tive of t:ie coc~ctor's com::1c::e:11 under the
OC-Jtive ()njer, Equ.ii Oppc,m.:m ty >nd .-\lfc-,:,auve .'1c:;on. d=d Apnl 16, 197 5, and of :be ::ules, :,egubtioas. and rcievact Cr.d= of the C-o vernor •
The ccnlr.!ctor and labor unions w,il ,;_~, all inio=.ation and re;,ons requin:d by E.,:ea..-tive Orea, Equ.a.l Oppommity and A!!":.rnutive .A\ctioa of Apr.I
. 1975, ;u,d by the rule:;. rc;:'J iauons ma OT'<:::-. of ~',e Gov=>ar, or purs-J31lt then::o. and will pc::nir = to b u i>oolcs . ~c.c:-:s. and ><XDW1lS by the
1tr.Jaing ;igency and the oi'n ce of the C,ove-::::,r or his~~ :-or~ of investigation to z.scc:uin comp!i ;ma: with such rules.. ~uor.s aad oraen.
A labor ~ani2:uion wiil r.ot exclude :i:,y '.,:ividual oL~e:-~'ise :;ualified from full m=ber.:.~ip rigi:ts ic suci, Lloor org,ni:llion. or expel any suc:i individual
m me:mbc:'S.n..ip m such labor o~c=-: or c~c:-u:u:-~: lp1:::st :any of its membe:-s in the fuil c::ijoymC"Ct of 'IMOric opportW1ity bec:n:.:;c of r.u::c, ~ color·
t. nation3..i origin. or mcctJ')·
A l~bor org.iniution. or tr.c ::nploy= or tr.:::.be:"$ ~~f -..,IJ not Jr.id . abc:Ta incite. compel or coc:-:e t!'Je doing of m y 3C1 de f.n ed in t."iis contr.ict to be
cnmi:..uory or oi:mrua or ~e:nt any pc-.....:n :-0:n a"Jrr:.t i;""Ci "Wtth the provisions of t.'Us coutna or :any order lSS'Ued the:"!'J.n dc:: or ane:::~L ::the:-dircc:.J y
indire:~y. to commu ;m y ,c:: defined i."l this c::,ntT.l~ t.> be r:is--i.nunaaory.
1 1n tbe event of the eontr.c:or 's non~i:i::,ii il.Clce with :..~ :,on-discrimirJtion c!au=c:s of this c:octr.lCl or with my of suc.b n,Jcs:. re g,.J l.1.Uor:s . or~~
llr.lct m.ay be =ic.o!ed. :.ern'Jc.ateG or :us;,e::dcd in wi:oie or in pan and Ille c:ontr.lcter :nay be declared icci:giole for furtl>er Swc coninc::s iD xconwicz
.h pmccd= aulho~ in c.xe<:UO•e C-:,:e. ~ C,.;,or.-.:Jry and Amrm.a\lve Aa,on of Apni 16, l 975 and the n,les. reguiauons. or orcen prcrnulpwi
J,· j
{,-. •
I • 0
•
•
•
• -
""-: .:!=,-;:.:.::.::::: :.:.=:-.\.1:..:., ma :;-.;c:1 l.'IL'l:= :ar.c:Jons :is ru~y oc i.mposca .ina n:=coi ~ n m.Jy :,c :.:,,vokea JS ;;roV1aed lJ\ :..Xea.uvc Cr.=e:, ~~31 0;,;,orT"mit')" mC
Aff~-=uive Action oi Apnl 16, 1975, or by rules, ~ons. or on!= promulg=d in .a:ordaaa: the:ewitli. or ,s oll,e,'WUC provided by i-.
(h l The comr:ic::cr will iaclude the ;,rovisiODS of par.,cr:,pbs (a) ~ (b) in evt:rf SW><IDlllrXl .nd subcaoll':ldOI' purc.'wc order Ulll= exe:ni,ted by rules.
re;-.u.u:oas. or ardor.: issued pm=mt ro .Execulive Order. Equal Oppan,mity >Dd Affirmative Aaioo of April 16, 197S. so tlw such provisions ,.;i) be bmdmg
upon exit subccJmr.lczDr or ve,,dor. The coatrXlllr ,.;u can suc:11 aclion willl ~ ro my suo-ami::u::mg or purdlase order u the cooll'ae:ing 1 ~cy may
dir=. u 3 me:ms of em~ sud, pnJYisiom. iDdudiac :an=oas for non<Olllpliance; provided. !,o-,,er, llw in thc O\'Clt the aintnc:or becomes involved
~ ... or is thre::lla,aj wit!,. litipoon. with thc subconlr:lclor or -..aidoo-as a rcsull of such dim::ion by the coall':lding agency. the conll':lctor ln3J' ~ the Slate
of Colorado to enter into such li ug:Woa to pn,teet the ima= of !be SUie of Co10<3do.
COLORADO LABOR PREFERENCE
b. '.1.'h£n a conslnlelion contr.l<:l far-• public pn,jca is to be awvded to a bidder, a residei:1 bidder shall be allowa! a pre i=ce ag:iinsl • non-rcsidc,1 bicder
from a swe or foreign ~cry equal ro die ~ ciw:D or n,qtlired by the sWe or famgn cow,ey in which the 0011-n:sideat bidder is a =ident. tr it is
de=i:led by die of!icu responsible for awanlmc die bid lllal compliaocc with the subscciioa .06 may c::wse de:iial of federal funds wbic!I would Oll=wise
:,e ,--aiiai,le or -.add ocbawise be iaconsisaolll widl fflllDlanmlS o(Fedcr:11 law. Ibis subsecli,:,a sllall be suspended. but only to the =e:it ne=s:iry to i=v=t
Jenial oithc tnOIIC)'S or to elimilwc the iDc:onsisralcy wiul Feder21 roquir=cn1s (CRS &-19-101 aad 102).
GC:.''ERAL
•. ".":c !aws oftbc S1111: ofColondo and rules and ,.iaioas issued pumllftl ~o shall be :,pplicd in th: intc;,n:Wion. execution. md ctu'orceme:it of this
:.:intnc. Any provision of this coonct wllcther or noc ineorponi,,d ~ by refcrc,c:c which prov;des for witr:1tio11 by any extn-judi01:,J body or ~..on
,r ·.,rjci, is Olbcrwisc ill conllic:t witb said 1-Nies. md ,qu1aiaas sbaD be a:miczred aull 30d void. Nothing contained in any provision iaa,rpo,31Cd !>=in
•y ~=== whicll pwpons ro aeg21e this or aay Olbo:r sp=ial provisiaa ill whole or in part sh>il be vaiid or =forc::,i,le or ;rvailabie :., :iny ac:ion al law whe:her
,y ""Y oi compiaiat. deie:isc. or otherwise. Any pn,visioo reodeml o"U md void by the opention oi:his provision .. ;n no t invaiici.,ie :h: =:11nder oft!us
.en~-:c: :o the CXZC!lt that the contr:ICI is czpable of execulioo.
,. At :,JJ times duriai Ille pc:tformma: of:his contract, the Contractor <h:ill strictly adh= :o :,JJ applicoble fedenl and S'.ate laws. roles. md ~laoons :lw
.--e x= or may b=ft=r be :w,lishcd.
. :"=i.mt to CRS ~~3~202.4 (as ame:idedl, tbe state coo1n>Uermay witb!:old de:,u owed 10 stat: :,ge::cio,: under the vendor oif:et inter=q,t syst= :or:
1) tJ.-.paid c::wd support debt or cllild support am:inces; (b) w,paid balance ofW<.. acaued m= or other c.~ specified in Anicle U. Title 39, CRS :
· • •.zr.;,aid i-due 10 the Sllldem loam division oftbe clcpar1fflClt oihi&bc:t' educatioo; (d) owe:i amoums roq,tired 10 be paid to the m:cnploymc:t a:,mpc:,s:ation
•. c: Jed (e) odlcraa;,aid deOIS O"UII to the ,:we or any agmcy tbe:=f. the :,mow,t ofwbic.b is fow,d to be owing 3S a result of final agency c!et=mation
: r::......:I :o jud&mml as certified by the COlllroUer.
0. The sicca=ria .,,..tbal Ibey are !amiliarwitb CRS IS-&-301, etscq_ (Bnbery and Com,pt latluc=) 3'ld CRS 18-8-401, et seq_ (Abuse of Public Offia:),
,a L"~ :io violaiion ofmda provisions is present.
c~=ration. Town/C:ty/County. or Equiva!Cll:
c.::;1 (Af'f"ix Sal) .
Al'Pll.OV ALS
1'2ce _2_ which is the las& of .2......-..
)
I • 0
•
•
•
ORDINANCE NO ._
SERIES OF 2001
0 -
BY AUTHORITY
..
COUNC IL BILL NO . 5
INTROD UC ED BY CO :s/C IL
MEMBER WO LOS YN
AN ORDINANCE AMENDING TITLE 2, OF THE ENGLEWOOD MUNICIPAL
CODE 2000 BY THE ADDITION OF A NEW CHAPTER 11 , ESTABLISHING THE
ALLIANCE FOR COMMERCE IN ENGLEWOOD (ACE) FOR THE CITY OF
ENGLEWOOD , COLORADO .
WHEREAS , bu~;:,ess activities are important to the ve ry e ence of the City of
Englewood·s co mmunity ; and
WHEREAS , the City Co uncil reco gnizes the importa nce of busi ness a nd c1t1 ze n
involveme nt in local government; and
WHEREAS . a n adviso ry co mmittee focusing on the bu sin ess co mmumty wiJl h e lp
create an environm ent which is s upportive of Engle woo d bu s inesses; a nd
WHEREAS . a me mber of the Engle wo od City Coun cil shall participate as a
non-voting liaison ; and
WHEREAS , the Englewood City Council has reques ted the Grea te r Engl e woo d
Chamber of Commerce exec utive director to act as a non -vo ting lia iso n ;
NOW , THEREFORE . BE IT ORDAJNED BY THE CITY co NCIL OF THE CITI"
OF ENGLEWOOD , COLORADO , AS FOLLOWS :
Section 1. The City Co uncil of the Cit y of Englew oo d he r eby a pprove s amendm g
Title 2. of the Englewood Municipal Code 2000, by adding a new Chapter 11 ,
establishing the Alliance for Co mm e r ce in Englewoo d (ACE), whi ch s ha ll read as
follow s:
2-11: ALLIANCE FOR COMMERCE IN ENGLEWOOD (ACE):
2-11-1: PURPOSE: The Alliance fo r Co mm erce in Engl ewoo d {ACEl 1s e stablis h ed
as a n a dyjsory group to the Citv Council foc u se d on the cre a t10n of a n e nvi ron ment
in which e xisting busmess can thrive a nd new business ca n pros per. The au ahtv of
life e nj oyed by the re si dents of Englewood is directlv impacted bv the v1tahtv of the
bus iness community. ACE will strengthen the Englewood community by s upporting
the b usiness community that creates jobs inve s ts ca pital and adds t o the e n e rgy of
our local economy while maintaining our environment a nd life style . ACE will link
the City and the Englewood business comm unity fostering methods of s uccessful
interaction through improved communjcauon more effi cie nt foc us and ove rall
enhancement of the local economy as we ll as providing a co nduit fo r outreach to oth er
organizations and a regional focu s.
-I -
•
10 b ii
I •
-
•
•
-•
•
• -
2-11-2: COMPOSITION AND MEMBERSHIP: ACE will be comprised of se ve n
(7) members appointed bv Citv Council.
J3usiness ownership and/or management and commercial property ownership and/o r
management shall be a requirement for membership without regard to res idenc v . A
diverse group of representa tion is des irable and mav co me from retail offi ce a nd
industrial sectors including at least one member from the Greater Englewood
Chamber of Commerce membership . The Citv Council shall make appointments t o
fill vacancies for unexpired terms. Council shall consider input as to potential
appointees from staff. ACE and the Greater Englewood Chamber of Co mmer ce .
2-11-3: TERMS OF MEMBERS: Initiallv the terms sh a ll be as fo ll ows: tw o (2)
members shall be appointed to a term of one (1) vea r : tw o (2) me mb e r s s h a ll be
appointed to a term of tw o (2) vears: and three (3 ) me mber s s hall be a pp oi nted to a
term of three (3 ) vea r s . Ther ea fte r m embe r s sh a ll be a pp ointed to ove r la p pi ng
terms of three (3) ve ars.
2-11-4: COMPENSATION:
~-The members of the ACE shall serve without compens ation .
~-Reasona bl e expe nses directlv related to performing the dut ies of the ACE
shall be all owe d .
2-11-5: POWERS AND DUTIES:
The Allia nce for Comm e r ce in Englewood (ACE) shall have the fo ll owi ng p ower s a nd
dutie s :
~-Provide input or a nalys is on economic impacts on the bu siness di s t.n ets of
the City .
~-
~-
Review of Citv regulation s and poli cies to provide input on r egul a t ory impacts
to t he business communitv .
Consider community issu es for potential impl ementa tion i n co mmunitv
development activities .
Work co)laboratively with City staff to obtain reasonable a nd creative
problem solyi ng for the betterment of the commercial interes ts in Englewood .
In cooperation wjth the City work to enhance the image of the bus iness
dis tricts in the City through combined marketing programs and image
e nha ncement camp a igns.
-2-
•
)
I • 0
--
•
•
•
• -
~ Assist the City in expanding outreach opportunities including work with
other organizat10ns and regional issues .
2-11-6 : APPOINTMENT OF OFFICERS AND ADOPTION OF RULES:
~-ACE shall organize. adopt administrative rules and proce dures and elect
from 1ts members s uch officers as it shall deem nece ssary to accomplish its
purposes. Officers of ACE shall be elected for one-year (1) terms. No offi ce r
shall serve in the same capacity for more than two {2) consecutive te rm..§..
~-The chall'Derson mav appoint such standing or s pecial s ub-co m m ittees from
the membership of ACE as the Chairperson s hall determine necessarv or
useful m earning out its purposes and powers . The purpose term a nd
members of each sub-committee shall be determmed bv t.he ch airper son .
Sectjon 2. Sunset Proyisjon-The Alliance for Co mm e rce m Englewood (ACE )
and the provisions of Title 2, Chapter 11. s hall terminate in five (5) years unless
ACE and the provisions of Title 2, Chapter 11 , are renewe d by Co uncil or dinance .
Sectjon 3. Safety Clauses The City Co uncl. hereby find s. dete rmines , a nd
declares that this Ordinance is promulgated unde r the general police power of the
City of Englewood , that it is promulgated for the he alth. safety, and welfare of the
public, and that this Ordinance lS necessary for the preservation of health and s afety
and for the protection of public converuence a nd we lfare . The City Council furth er
determines that the Ordinance bears a r ational r ela ti on to the proper legis lative
object sought to be obtained.
Section 4 . Seyerab1Jjry lf any cla u se , se nte nce , paragraph, or part of this
Ordinance or the application thereof to a ny person or crrcum stance s s hall for any
reason be adjudged by a court of com petent iur1sd1ct1on mva lid . s uch judgment s hall
not affect imparr or invalidate the rema inder of th.i s Ordinance or its application to
other persons or crrcumstance .
Sectjon 5 I nconsjstent Ordmance s All othe r Ordinances or portions thereof
inconsistent or conflictin g with this Ordinance or a ny portion hereof are hereby
repealed to the extent of s uch incons istency or co nfli ct .
Sectjon 6 . Effect of repeal or modjfication The repeal or modification of any
provision of the Code of the City of Englewood by this Ordinance shall not r e lease,
ex tinguish, alter, modify. or change in whole or in part any penalty , forfeiture , or
liability , either civil or criminal, which shall have been mcurred under such provision,
and each provision shall be treated and held as still remaining in force for the
purposes of s ustaining any and all proper actions. suits. proceedings, and
prosecutions for the enforcement of the penalty, forfeiture . or liability, a s well as for
the purpose of sustaining any judgment, decree , or order which can or may be
rende r ed , entered. or made in such actions, suits, proceedings , or prosecutions .
-3-
•
..
I • 0
•
•
•
•
~ .. ,~ ..
• -...
Introduced, read in full , and passed on first reading on the 5th day of February,
2001.
Published as a Bill for an Ordinance on the 9th day of February, 2001.
Read by title and passed on final reading on the 20th day of February. 2001.
Published by title as Ordinance No .__. Series of 2001. on the 23rd day of
February, 2001 .
Thomas J . Burns, Mayor
ATTEST:
Loucriahia A. Ellis. City Clerk
..
I, Loucriahia A. Ellis. City Clerk of the City of Englewood. Colorado, hereby ce rtify
that the above and foregoing is a true copy of the Ordinance passed on final reading
and publiahed by title as Ordinance No .__. Series of 2001.
Loucrishia A. Ellis
-4-
..
•
0
I • 0
J~
•
•
-•
.•.
Date
Februa ry 10. 2001
INITIATED BY:
•
• -..
COUNCIL COMMUNICATION
Agenda Item
10c i
STAFF SOURCE :
Subject:
Pur chase 'h Ton Pic kup
Truck
De artment of Publi c Works Ken Ros s. Director of Publi c Works
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Co uncil approved the 2001 Budget that contai ned a listin g of all ve hicles to be repl ac ed in ::!00 1.
The list incl uded Unit o . 1324.
RECOMMENDED ACTION
Approve, by motion, the purchase of one 1h. ton pickup truck through the 1001 State of C olorado bid
contract in th e amount of $21 ,092.00.
BACkGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Department of Public Works, Engine ering Division, currently utilizes a 'h t o n pickup fo r trafi1c
engineering functions. Vehicle No. 1324. a 1992 Chev rolet 'h t on pickup , is sch eduled for replace m en t
in 2001 thro u gh the Capital Equipment Replacem ent Fund (CERF ).
FINANCIAL IMPACT
TI1r o ugh th e State of Colorado bid process, a 'h ton For d pickup can be purchased as foll ows :
Base pric e
Alternative fuel o ption
Total Cost
$1 5,8 12.00
680.00
$16,4 92.00
To comply with the Clean Air Act of Colorado Reg ulation 1 7, which requires that 70 percen t of new
ehicle fleet purchases possess the Low Emissi o n Vehicle Ce rti fica t ion, we w ill purchase th e BHuel
CNG package at an additional c ost of $4,600.00. The t ota l cos t of this ve hicle, therefore, wi ll be
$21 ,092.00. The additional $4,600.00 for th e C G package w ill be paid out of th e Public Improve m ent
Fund CNG C o nve rsi o n Project.
UST OF ATTACHMENTS
Summary Specificati on Sheet
)
I • 0
•
•
-.
•
• -
SERVICENTER GARAGE
SUMMARY SPECIFICATION SHEET
FOR
NEW VEHICLES
STATE AWARD @
IF YES , AWARD# C ?C Lf f ti'/ i, '2 f l
NO
MANUFACTURER OF VEHICLE ~b_,,C..e.J,IL...J,~r_._·I _______ _
MODEL OF VEHICLE -~,_-_-....!../....,-'--'C==-'----------
AIR CONDITIONING
AUTOMATIC TRANSMISSION
POWER WINDOWS
POWER DOOR LOCKS
4 WHEEL DRIVE
ALTERNATIVE FUEL OPTION
C E R F REPLACEMENT
NE W ADDITION TO FLEET
~
~
YES
YES
YES
@=-
§
YES
NO
NO
NO
NO
DEPARTMENT VEHICLE ASSIGNED TO _C <.....c..J ....,l c.::c...:..., ----
COMMENTS :
.---;, . .
1(t:p b et·', ( h1,T I 3.~L{
B c~ rJ:JI,r b :: 41,c C
I I
--11 Cl ' Iota I CcSt-:: J t l.':;1.)
I
•
..
0
I • 0
•
•
AiJttment :-i11r..:,cr:
07048YYY27M
MA'."DATORY
Ai!ff=t Stana:
Current
CAtcgor, ..
Vehicles
Commodiry !)c,~;non:
Pick t:p. ~X:. Lar:•. Ll>
Period Covc::c:
I ....
11 /01/2000 -05 i31/2001
Opnon to ?.=n=w :c, 0 ~br: Y c:uis)
Commodi:·:' C~d:· 070~8
Amendrr.en: Numoer: Ame~cment E!!ec::ve on :
Reason Fo r AmerC:':'.ent:
Amendmer.t ~is:ory:
r enng I f n orma ti en
C"'1tac:: ,Viclli Looez .
Creer N u:-::,er· 3CJ~57-27117
Toll Free I aaa-3n-,,~, • Nu:rb~ir-
Fax: 3034!i~i4!
Comae: :man: I
ITerms : Net 30
F .C .3 jD•s11nalion
Oeuverv· Aoorox <I! i:lavs ARO
M ,nimurr. ':·cer· NIA
•
...
• -
State of Colorado
Commodity/Service
Agreement
i F::N .
IC.:irr.::,arv:
jDces Bus:ness.
As :
1Accress :
1C:tv . S:ate. Z:::,:
General Support Service
Start Purchasiac Office
2:! E 16t!: Ave, Swte !O:
Dov~. co so:o3
?!c1,c o-::: pur::.ui::11~.1
:'1q:.:,r:c, on :!us awud to:
~ichul "all2ct u (:03) 866-6i43
.,
18'07~ 790<1
!FORMBY FORD INC
!FORMBY FORD INC
11301! WCR •&
1FT LUPTON. CC 80621•
StT'a ll Business : !No
1wc:-:-eri Ownec: No
I I
This A;ree::-ent ~esults from Solicitation Number: IF3-AFA-VEHIC~:S-MWO·
Conditions of Agreement:
..
Pidt Uc." X 2. Lee . UC I ?ro::ane&C:'IIG On 1v , sa '. 2 • Cost of alt =·.Jel
(H!N!RAL PMS AND CQNQ!TlQNS :
•
..
)
I • 0
•
•
-•
11-------t : l'CRD
l: OOOGc
•
• -
.. J 112 TOIi $
2: TOYOTA
•. ClMC
~ST:;,;.•..;;NOll,;;;;..;•..;;ID;..;S;.;.~.;;.C::;,;.,l'l..;;CA;:;.;..;.TIONS..;;,.;;;;;.· _____ ..., OEMc= IIOCA~AC'.'\JALCEAL.EllSPEC:FlCAT".oNS
; •..s:s . )-SONS...... I <"7), ~------------------! ,a OOORS 2 SIDE DOORS I 5 rt)
121 -ONG ll!D I 5 7",) -.... 1 ... ?_C_'..,..' -------,,---~----
... 1'111£S. AU. --.._ 1 ~ --:?. ... si;,;;=-,..,.,=,../..:.7 .... r.'""JR."'"'"'x ""'1 ... <o ... ,s...,.c:=-_.e ... :s,.:..:;...,,,=-'---'l/ ...... s'--__ _
141 F\A.:. SIZE S•ME"ME J ...s.3.._ __ 1
_' ----------------
tn WNEEUASE 1,1 .a1N . YN I~_ ...... .::..:.::,;._" ______________ _
!IT E!Ci .. N<:n:I I gpr '/'6 :,,.
D SC WI CtSP-•.&. i -3!l.J!j_ <J. /, L
-"'"---.;;;... ______ _,I s 7'""' ~c ~,... ._
.;;__..;;_..;;...;=.....;..--------'' Siu -"""c"""'"'~ ... c ______________ _
242 Alli.! MT'IO ,_.I :.50
--=-·-13'18
I c:r,, ;. 1".._-
1 ~ -~~~~~~~~~~~~~~
1112 --I s~ ____________ ...;•=-•=------
Jiff l'OWE!t-& POWl!J' Sl";RtNO I s~" -----------.,,--------
>10 S!/IITS:~'n4-~ l..a..._ CJj. I~ N (!_ T -·~&""
l:1 ~-~-,----r---------~=--=---
,00 -IIIG ·ll'WPSIDE I~ .IJAJ!) fl~/\!~€;< • •
--.-NeLSFT 1~ ,3L4fll( &= A/11,v~L
1--...;... •• ~...;;;...;........;;;.....;.."..;;•....;l!IIO;..;IQI;;._ ______ ~ _____ .....,. ___________ _
--.UU·Mffl-j~ hA.J 1;"'!p S,L·P
'~------------------------! S7~ -------------------. S·n;, ;=-.cc--T'CN;,,u "'. -ccc ··rr<.:..ll
I ~s-7'!,~, ~---------------. ,3 "f<<,! ,.:(., CCC LI.I ;.j"-
110 ,..IMARY FUEL. :JNL£ADB)
,,, ST .... Co\AO w..-»rn · -IIIT'O -
I
.1lA..
3°'~0 _otJ
JI ;oc.rp, . •;
•
0
I • 0
•
•
•
•
-
----IDllld
--· FORD
l . :ic:iGI:
FISO PU
1500
2 TOYOTA
•: (,MC
OEJI IIOOEL a:
•1o •11....ASLE QPT\ONS
i . 7: !er.' CAIi ~ SMOIIT IE!>
I :: :~::~3EO
I ·• ! ,,.e:s. CPTION ., usT s:.:e r::--·~es . QP'TION ,2. 1.:~ s~
e :.= :::::.. PRE!' (16N/16P) L.ate Aw;a ilao,llty . = -..., a..,a,1.ao1e ot1 F 17 /F ,a Re;.~= 11v..st0e t • :!~· WO}. 01
:r -."X~e S"':,e,C•u (1:?~WO\ wtlf'I :ro:::i 1>::..,.oao C,o'-t'I
1\ =·:=.:11n S 4L CM-lud :;arc :, VI engine f!)!lZ }. 4-caccc ~,o
I
•-:::. J ~S ,oar ~••o p 7'J -''" 1100 r-~,..,.MJ C.,ouo ). :me
I =:~;; ,,.c, (or LT2~5 • ••• Ontyl
• ~ ~-~~re t;antL conf".)Y1:t11on · wiGGN CNG . 12.5 G~:
.; : 500 ~I (9aso6.nc QDUDn MU ..... I) PWJIC tn-OCd luel
-::.. ,-• ...,ISGP . LPG . 2G .2 ~GE ""9'e ,n.ooc, '""' 1a,,1
I
1 1
'. : :11onal tana conr,9,.r:auon1 for ~PG on R991.M1r UD .wicJ
~ _ ::i erC•C> 11 avae&atue (65J} wntd'I may oe COfflflA"tue w.1h
-. :>ea 1001 tJious : ••ft &GP . Cu.II Y"l·oecl '""' tanu. l'l19u~r
:,: L."'".i 20 .7 G:.E :=,: s~-C;io LPG 18.G GGE !Cl~l
... es, ~o:1c:1 y than s~~a s,ngic lf\•&MKJ t:ank.)
::--::i RESTRIC~IOHS :
'; 5~ OOIIOnal ltAI tat* conf~IOft 11 ll'IOt ~al:D~ Wf'GwN
:: = ae l C:SGl .. 011 ~uoe,C.aco
:;"-"'A1 62l Pa,,oaa P\9. Gtoll!> Ol (GliOO CVWI\) ,s
1va 1t.ame o,, •&2 onty
• .:1 ~~-~ ,oe =tt steos
•..c : .,,...._ -n SGT -onneaw cowe,
·o0 1 1vada&11e ..th •7: Too! Acc.nsa11n Gfauo. 470
: ,,.,_o_ -GtCIUII "'~ !.anal UD9r:>Oe
· ::.:ssann Ctouo
•-01 av•~ wall'I •,: IMS CNAICt (CNG a,uy) . .._,.
... :::.::::
CEIi c::o~ E.;,;:, A
I •
•
J
•
•
•
.,--\ •
''\, ..
• -
1423 -PACXAGZ : 'l'OOLBOZ -M:JIOSS BED BOX
Att.s.:~ o:-,1! copy oC t.his !cm to each body c:ode speei!icatior. sheet :-:a !
an Ava:l able Opt j on 1423 including the following body codes:
El, rz, El, El, Fl, r2, Fl, Fl, 1'1
An ~n s:alled TOC1.8CZ -ACICSS IZZl aox ?AC!<AC.: should include the!.::~
• Delta brand or equ.ivalent
• either a gul l -wing, double lid or c:hest-style, !ull-hinqed, s~ng-• l ie c:rossover toolbcx --
• painted white with all aee.J. construction
• torsion bar lHt on lid(s)
• removacle tray
• weather stripping around lid(s)
• ,1 loc:lc on eecn lid wi~h key
• rrice to include ~oa,plete i nstallation. _.·
. ~. Total Pr~ce for TOCt. IClZ -ACJICSS az: IIOX PAC!<AG£: ·
• ,1 gu:l-w i ng, dou!lle lid, tool !:>ex:
$ $] .... 00
• a chest-style, full-hinged, single lid crossover tool!lox :
s uc .. oa
ror !ody Code: J:: 1 7
Optiona,
e922COO Delta Single Lid Deep C:caabox (Ful!size)
•125/155 Weatber Cuard Cull W1ng C:osabcx
•126/156 Weather Cuard Single Lid Crcasbox
$2Ci5.00
$4:5.00
$465.00
L
. .. .,
...
...
' • '
I • 0
2
-
•
•
•
' .. .....
•
• -
At:•r.h onP-:opy cf this fo:m to each body code specific3t~on sheet that ~•s
er. Av ~il acle Cp:ion 1424 lnclud~ng the following body codes: n,a,u ,n,n,n,n,n,n
An installed TOC%.aCX -s:::is azz, PAC!O\Gt should include t~e fellowing :
• Delta brand or equivalent
• a cr~antity o! one, side-~ed, wheel-well, uti:ity, tool box
• ~colbox must rest inside, on t~e floor of the pickup bed and
(it over the wheel well.
• extend i nq lenq:h of pickup bed
• painted whi:e wi:h &ll steel cons:ruction
• • lo·ck on tne lia wi t!'I key
• removable t:ay
• weather stripp~ng ~r:und liQ
• ?r :ce to i nclude cc~ple:~ l nstallation, re~aro of an optional
a:::oss bed ::,ox.
Tota: ?::.ce !or .... TOC!.llOX -smz am PAC!<ACt : .$ 175. 00
'!Otil Pri:e for &0" TOOI.aOX -SIDE u:I) PACAAGt: .$ · s,o oo
ror !!ody Code: E17
C;,~ions:
tl200C0DelU •a· Side led lox $195.00
e121oco 1>9lta 60-Side led lo.& $215.00
9876000 Del ta 72· Topside l>lla l t.i d 1oz $425.00
H79000 1>91 ta 96· Topeide Dual :.1d lax $495.CO
•185-3 Wea~her C11ard ... Side Bed Dent $325.00
el 75-3 Weather Cuard 60" Slde led lo.& $355.00
::••
...
)
I • 0
•
•
•
' . . .
• -
....... ___ , -,: l'allll
l: DODGE
___ ..
"'Y !UR! S
Z: 'TDYCJfA
4 : CIIIC
Ga IICIDILI: f? 7
AVAIJlll,ECQ.aq; -----('-___ ,_,,
"'-'~WNIIIN(fY~--J
MUS
--·--.a~.OCQ -T•
~,,At:rf:1/f'(__.,,.,~--
~ -ner\.\ 1µ.v, (),, ff '75.00Q '7.._.::; ... __
_ a:2_,.,._I __ IIU'.G~Y
Qa,-PU&MTmOCTN&,_· -----------
•·
..
•
'
I· 0
r
•
•
I
-•
~
0
0 ...
F-150
What's Important
America's Best-selling Truck
The 200 1 Ford F-l SC i, the pr,en leodef in rl'\e i"~11z•
p ickup rruc1 ,egmen1 ii', been America', be11-1e ili ng 1ruc1.
fo, 23 yecn runn,rg It s populc r1ry w,lh p;uup m.i cJ. buyen
i• no accident -f , I 50 ,, cie,.gned to ae1;-the recl-wc,rld
ccpcbil ity. wencr.1hty one oepend;oili,y the" n..d. The
impro.emen1' :~ 200 I . 01 well a, llhe 200 l SvoerC1ew
modal , heip ,olidily ,h,s repu1c11cn for teccieurup.
lnstont Impact
Vo..: gcrto "'1 00& ·em and you don·· hO'f'e much 1i rM.
thou ~1111 iew ,ec:ond, ofter rneettng o cusromer ote
crucio i. :! yt:N don·1 connect ;mmedicte1y, :r.ey won't
1ttC1. around iOf mo,e So ;e1 oul o llopwatCh
becou.a i,Me ar• IOffl• of the mo,t 1mpor1Qftl F-1 !O
vehide :ec1lltfl to pre,en1 n 1ho,e fin! prec .cus
30 wcond1.
• Monvoi and a lectrtc ~h1lt-ot'l•ln.ny ··" 1~~·
• T,i,on '• V-8 ef\g1ne,
• Power co1u11ab\1 occeieroto, •
anc ere•• pedo11 ..,..
• Pow• fou,..,heel
di.c An ti.l oco
8,al..rv, S11&em
• Payload. and trailer
tow,ng caoobii.ry
• Loe:: .. ...,,.. 1..,,...
w ,th a lvTiy boaed
lrc,n1 wc,iort
• four '"'~· doon .,m
Ss~•-
•
• -
Now Tell Them the Whole Story·
U,e 1he f . i SO ,niormo1ion i n ihi i Souice Booa. 10 e,nh once
yo1.11 w iea prew,uotion,. Pay i,xa,11 c .i lor :J t1 en11 0t1 .c, t11C1 .-
ley lea1ure1 1h01 oddren 1he ,peoc 1fic nee-ch ol eoc , oi 7CNt
cu,tamen:
...
•
• 0-ol Tro V_...,....
• 5._.o ,,.....oi __,... flWlllllll.-a '~ .....,.cony,_..;.;·--
~ nt1•""''*'
• -~ tecim.tio~ ...,,..,
• Moo.al ond olec rr.c .i,.i.-t;...ly
... ,y,1•1111
• ,~ one :,:,:., ,ow C'Qf'ICbiflPt'
• Tao red Dael ~""9'
• IJ:04ef"Y'P9 lrOIM
• I 00 0C:,0..-. .cNGlif\ed 1'11,.._ .... ~
• N .. V.n.c.ie l1ff'l11.d \1¥of1ct'l'y' ond
1004i.d1 AuilCftO P"09t0ffl
• f~,;.IQII caolW'19 ,...,,....
• ,..., OD \111aabc ~'"Ca__. caM
braao porio4 ; !
• ,,,_, ci 1l"IW '1 .-I
...
• 1,o;t ..,.. ,oa , -(Sw.C.o ... s.-n:,-t I
.r;.110..-0~ 11 .
• ,~ ...... QflG c:iaor &.cu : .. : !•
•0--*....,....~ ·I .,....,"""""9-.. l:i . .. -~ .,
' . .,..,..,;..g .''
• ~--o1 ,,.: • .,,..," o..d ..,,....!..L
:'.\
•O•lcaoil..,..,ol"'°' ~
• f w_...i ewe ~oa.n wti\ ..as ·t,
. o-o.d , ..... '·-""""':i: ~ ....... ~ ii . .~ .... ...... • ._ ...,._,. E,.., s.,-
's.-w• ""-~ .,-·:
,s.. ... ---,\. :1~-._ ·. · ... 3--
··;,-,,zv ·-;,·· 7~· .. :i;i;.i":] ~ ... a!i:""'1~~'1•"="~~. . ·:-l:.. -·· .• ~ :-:-'"'!'·:··'!· ...... I I • 0
•
•
•
•
l ~ ... ..
• •
COUNCIL COMMUNICATION
Date Agenda Item Subject : Beneficial Use
February 20. 2001 10cii Ten Yard Dump Truck Pur c has e
INITIATED BY STAFF SOURCE
L/E WWTP Supervisory Committee Stewart Fonda , Utilities Director
Jim Tallent -Operations Di visio n Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council approved the capital replacement of one ten-ya rd dump truck in the 2001 budget.
RECOMMENDED ACTION
The action recommended is to approve by motion e purchase of one, new ten -yard dump truck
from Burt Chev rolet in the amount of $62,409.00, wllich includes re commended o ptions.
BACkGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Ten yard dump trucks are used to transport grit and debris remo ve d from the L/E WWTP influent
flow. This material is taken to I andfill for disposal. These units oc casionall y serve in Beneficial Use,
plant maintenance. plant operations and grounds -keeping ca pacities. This purchase is being
recommended t o 'eplace units according to c urr en t vehicle co ndi tio n and age . The vehic le
replacement schedule is attached.
Competitive bids were solicited and the te ch nical eva luation and purchase recommendation is
attached.
FINANCIAL IMPACT
The Cities of Englewood and Littleton will share th e cost of this ex p enditure 50/50 .
LIST OF ATTACHMENTS
1. Capital Outlay Request
2. Vehicle Replacement Schedule
3. Bid Proposal Tabulation
4. Technical Evaluation
5. Recommendation for Purchase
•
I • 0
•
•
•
•
• -..
Technical Eva luati on
Tandem Ax le Dump Truck
February I , 200 I
S pec1fica u o n rranS\\eSt Truc ks
200 1 Tandem Axle Dump Truck equipped wnh all manufacturers
standard equ ipment and o pti o ns .
Ye s
I. Meets all applicable Federal and State standards 'cs
2. Be equipped wnh ca b ass ist entry handles and steps . 'cs
3. Tilt hood. fiberglass wnh fenders . 'cs
-l . Dual mirrors. T, 16"". 'cs
5. Electnc two-s peed wmdsh1cld wipers . 't ('~
6. Standard instrument panel" nit al l applicable gauges. 'C includin g hour meter and air cleaner rcstncu o n gJugc
7. Po\\ er air cab \·cntdation and heat. 'le~
8. A 7'1 -F~I rad io. electncall, tuned . 'cs
9 . Air suspension high back dr" ers sca1. , es
10. :,...:on suspens ion passenger buc~ct sc:1t. Yes
II . Standard cab tnm Jnd msula11 o n package. Ye s
12 . Vacuum formed tl oor mats Ye s
13. Right and le ft hand sun , 1sors Yes
Bral.c S,Sicm
1-l . Air s~stcm. cam type bralcs Yes -""h ABS
15 . Automatic slack adjusters. rront and rear Yes
16 . Air compressor. 13 .l CF \1 m1111mum Ye s
17. Equipped wnh a Bend!\ A D9 air dr~ er Yes
18 . Moist ure CJccto r. automatic .ind heateo Yes
19. Brake system to meet all apphcJblc sa1c1, stan dJras and Ye s rcq UJrement s.
En~mc -
10 . T urbo charged diesel. 215 gross H P mm1mum Ycs-2 30 HP
21. Smg le., en1cal R H . 1a1lp1pc . Yes
12 . Orv type air cleaner. Don aldson brand Ye s
23. I 000 "att bloc, heater. Yc·s
2-l . Cold 5t3nmg ::11d . Ye s
Elcc tncal
25 . D ual battcncs. 1500 amps. Yes
26 . I 00-amp Jltcmator. Ye s
27. Tachometer and cngmc alarm Ye s
~8 . Electrical circuits arc to be protected "nh circun breakers . Ye s
29 . All" inng for Juxihary hghtmg (dump box . etc ) to be o f
standard s11e for the , oltagc requirements. all connect10ns 10
Ye s be sol dered" 1th hea t shnnl.. and all ligh t mg to be o f standard
manufacture and meet all applicable standards .
Tran m1s~1on
30 . 6 speed Jutoma11c Allison \1 D .1560 1' 'cs
31 . Equipped" 1th JU\lliarv oil cool er. Yes
•
Dun Chevrolet
Ye s
Ye ,
Yes
Ye s
'cs
Ye "
'e>
Ye s
Ye s
Yes
'cs
Yes
Ye s
Ye s
Yes -\\1th ABS
N I
Yes
Ye s
Yes
Ye s
Yes-::O HP
'cs
Ye s
Ye s
Ye s
Ye s
Yes
Yes
Yes
Yes
I Yes
Yes
•
•
•
•
•
• •
Technical E\"aluation
Tandem Axle Dump Truck
February I. 200 I
Front A ,le
32 . 14.600 LB capac1tv front axle . Yes
33. 14 .600 LB front suspension . ~lulu leaf Yes
Rear \\le
34 . 40.000 LB Eaton single speed axles. Yest DanJ So,ccri
35. 40.000 LB capacity rear suspension. 52 .. Yes
36. Ratto: I speed. 7. I 7. b 50
Chass,
37. 174 .. wheelbase. IO 1 ·· CA. I 70--C E. 1-5 102 1-1
38. 80.000 psi yield strength steel frame "1th rem1 orcemen1. Yes minimum.
39 . Standard bumper. painted. Yl.':,
40. 50 ( US) gallon L.H . step fu e l tank . Yes
\~ heels and T ires
4 1. 22 .5,7.5 10 hui e . hub pil o ted ,\ccunde DCT stee l disc. front . S.:!5x:!2.5
42. 22 .5, 7.5 10 ho,c. hub piloted Accundc DCT steel disc. rear 8.15.x:!1 .5
43 . M, helm I I R 22 .; H ( I 6 p l;) radial tubeless premium Yes high"•' treads. front.
44 . Michelin I I R 22 .5 G ( IJ pl _ 1 radial tubeless highway traction Yes block tread. rear.
-15 . Spare "heel and urc t front) to be suppiled. Yes
Pamt and lntcnor
Yes
\1ed1um Beige
Dump Bodv
.is Manufacturer Cr; steel
49 . 13 · dump bod; of std . width to tit supplied chas 1s (ms1dc Ye dim. to be a mm . of 84 .. ).
50. Long sills shall be_ .... r· beam or structural channel. Yes
51. Cross members shall be .i·· .. I .. beam or structural channel. Yes
52 . Floor hall be con structed of at least 3 16 .. h1-1ens1le teel. "nh
a ma<imum of one earn (!wo piece). supponed bv cross
members on Ir centers. If a middle scam 1s 10 be considered Yes direct suppon. 1he cro s members are 10 be mlcr-wo, en or
laced through 1hc lo ng sills. making 1hc whole sub-structure
flush .
53. The sides shall be cons1ruc1cd of mm,mum of I 0-gaugc s1ec l 6 mch radius and have a 2"" radius" here the floor mee1s 1he s,des.
54 . The top rail shall be boxed and the head and tatlga1c shall be
htgher than the sides. m1mmum of 6 inches. with the front and Yes
rear double gusseted for sideboard extensions .
55 . Tailgate shall be double acttng with offsc1 hinges. Yes .11 r release
56 . Shall ha,c foll pcnmcter bo, bracing and include homon1al Ye and ,·m,cal bracing as we! I.
57 . Comb1na11on stop. tum. and runmng hghts shall be recessed m
the comer posts. Comer posts to be full length. full bolster
type. All lights shall confonn to ICC and Federal DOT Ye s
rcgulattons; wnh all clcctncal connections to be soldered w11h
heat shnnk .
•
Yes
Y cs I Dana Sp,c,·r 1
Yes
or
175 10 2 171
Ye
Ye s
Yes
8 :5,::2 5
8 .25,22 .5
Yes
Ye
Yes
Yes
\1cmum Dark Gra,
Cr;stecl
Yes
Yes
Yes
Yes
6 mch radius
Yes
Y cs -air n"it··1sc
Yes
Yes I • 0
•
•
•
58 . Cab h1eld shall be of m<lu,t
•
• -
Technical E,·a luation
Tandem Axle Dump Truck
February I. 200 I
D ump I) <l o , (co ntmue d )
,tJndard full. per OSHA CFR
29-1926 .60 I (6) cons1ru c11 n rnanuJI "220 -occupJt1 onal
safct) and health -\D\ The 11) ofEnglr"ood '"II be
mfo mi cd in dct:11 1 pnor to Jn~ mount J::i to hu,, mu ch o lthr
cab area the shield '"II co, er
59 . Shall ha-e an m-cab clectn, bod)-Up md1ca1 or light
60. Shall be equipped" 1th a ba ,-up alJrm and confonn to SAE
standard J997b Class C sound Ic ,cl 9idb (A I.
61. Shall be equipped \\Ith 36 .. mmnnum anll-sad mud tlaps (no
ad, en1sement I.
62 . Four-rung ladder mounted on nght front on body .
63 . Hoist 1s to be a smgle ac11ng head lift hoi st. all hmge pomts
shall be zerk lubncated. and meet NTEA perfonnance
requirement s.
64. Body su ppons shall be provided and be adequate to suppon an
empty body m a raised pos111on for service needs .
65. .. Hot sh1 ti"" PTO w11h live po"cr on Aut o .
66. Smgle valve fo r po " er up on hoist.
6 7. Hydraulic tank . pump. hoses. and mime tilter to meet
requirements of hoist and dump .
P:.11nt
68 . Dump body to be completely pnmed before pa1111mg
69. Finish color 1s to be "h11c and be of a i,,radc to resist rust J nd
wear .
70. Paint brand. type. and number are to be supplied
\1.mua ts
71. Complete o perator ( I co p) each). pans. Jnd ,en 1cc manuals
arc 10 be suppli e d (truck and bod,).
Pn cmc. -
Yes
Ye s
Yes
Ye,
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Ye~
cs
71 . Un11 base bid pncc. ::.0 1.1s 2 .oo
73 . Pans \fanuals S I 2C/.\)(J
7.J . Shop Servi ce \1an ual S120 00
75. Air Conda ttomn g. Inc luded
76. Unit bid u specified 561,392.00
Opt10ns
77. Heated \11rrors S 159 .00
78 . Raised .r roof S6 0 oo
79 . Du st Shields Included
80. rmtcd Glass ,1
81. Dual clement air cleaner " 82 . Loci-mg rear d1tfcrcn11al :,. I
Statements o fb1d cenitica11 on ,o
Ullit price w ltll recomm~•ded optloa1 S61.611.00
Es 11mated dclt,cry time . 150 d a,s
"NI -\lot Indi cated NA -\l ot A\atlablc
Yes
Ye s
Yes
Yes
Yes
Ye;
Ye s
Yes
Ye s
Yes
Yes
Yes
Yes
Yes
6CIA60 .00
SIOO \)()
51 00.IJO
In cluded
560,660.00
S 131 00
$55 .UO
S3 8 .00
S26.00
S19 00
S 1.-1 80.00
Yes
S62.409.00
90 day s I •
•
•
MEMORANDUM
To:
From:
Date :
Dennis Stowe, Plant Manager
Jim Tallent , Operations Divi sion Manager
February I , 200 I
•
• -
Subject : Technical Evaluation and Recommendatio n for Purchase of one 10 Yard Dump Truck
A request for bid was sent to two vendors to purcha e one ten-yard dump truck for the
Littleton/Englewood Wastewater Treatment Plant. Both vend or responded to this reque st.
Subminals were reviewed and a technical evaluation has been completed . Both umt s are te chnically
acceptable.
I recommend purchase of one ten-yard dump truck from Bun Chevrolet in the amount of $62.409 .00 .
This truck will replace Unit #8428 as per the current ve hicle replacement sc hedule .
This purchase shall include the following:
• Ten yard dump truck (as specified)
• Shop Manual
• Pans Manual
• Heated side mirrors
• Raised 4 inch cab roof
• Dust Shields
• Dual element Air Cleaner
• Locking rear d ifferential
• Tinted Glass
Total
$60.460 .00
5100.00
$100 .00
S 131.00
555 .00
$38.00
$19 .00
Sl ,~80 .00
$26.00
$62.409.00
Please charge this purchase to account number 11-03~ 131 for the U E WWTP .
Cc Pat White, Fleet Administrator
Betty Goosman. Lead Buyer
Jennifer Nolan, Accountant II
•
. '
0
I • 0
-
•
•
•
•
.. ...........
• -
COUNCIL COMMUNICATION
Date Agenda Item
February 20, 200 1 10ciii
Subject Appointment of a
Hearing Officer pursuant to
Title 3, Section 2 , of the
Englewood Municipal Code.
Initiated By Staff Source
City Attorney 's Office
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Dan Brotzman , City Attorney
Sue Eaton , Human Resources Director
Lou Ellis, City Clerk
Council has previousl y received the Petition For Selecuon of Englewood Employees Association As Th e
Certified Employee Organization To Represent The Bargaining U nit Of Full-Time Classified Non-E mergency
Employ ees .
RECOMMENDED ACTION
Pursuant to the Englewood Municipal Code a Hearing Officer needs to be appointed. It is recommended
that....., J. Cohen be appointed to serve• a H~ Officer fol this matter.
FINANCIAL IMPACT
Mr. Cohen charges $100.00 per hour for his services .
UST OF ATTACHMENTS
City Clerk's Notice to Council February 2, 2001
Resume of Ronald J. Cohen
•
. '
...
)
I • 0
•
•
•
•
..
• -
3 -2-l ~l t:~I CIP.>J. OFFI CE RS . .\.'iD DlPLOYEES 3-2--4
Chapter 2
EMPLOYEE ORGANIZATIONS•
Pol,cy Statement. J-2-l.
3-2-2 :
3-2-3 .
3-2-4 :
3-2 -5 :
3-2-6:
3-2-i:
3 -2-8 :
3 -2 -9 :
Petiuon fo r Select1on of E mployee Org:irnzaticn
Petit io n fo r Retention of Em ployee Orga.mzau c::
Time for Fil ing Pet1t1 oru,
Showing of Interest on Peuuon fo r Selection or :lctent:c::..
Petitions fo r Clanfication or Am endment.
Forms.
Processing of Petition .
Procedure m Absen ce of Consent .-\greement ;:i Sele-:.-::an or
Retention.
Objections to El ectJo n s . 3-2-10:
3-2-11. Heanng Procedures fo r Peuuon for Clarificanor: :r A.mc::1ment.
3-2-1: Policy Statement.
From the effective date of this Chapter, exclu-
sive recognition of an employee organization to
represent employees in an appropriate bargain-
ing unit shall be accomplished only by election in
the manner set forth here in . The City Council
shall designate a Hearing Officer who shall be
responsible for over seeing a ll elections of an em -
ployee organization which seeks exclusive recog-
nition as the certified employee or ganization in
an appropriate bargaining unit . Petitions fo r an
election may onl y be s ubmitted fo r selection . and
retention. of a certified employee or ganization or
for clarification or ame ndment of an appropriate
employee bargaining urut.
<Code 1985. § 3-+ l: Ord . 99-0 . 7. 12-20-99:
Ord . 00-10. ~ 19. 3-6-001
3-2-2: Petition for Selection of Employee Or-
ganization.
A peution fo r select ion of a ce rtified em pl oyee
or ganizauon may be filed by an empl oyee or
group of empl oyees who q ualify for inclu sio n in an
appr opriate barg ai ning unit. or by an employee
or ga ni zauon claim in g to r epr esent employees in
a n a ppro priate ba rgaining unit fo r the purpose of
collecti\'e bargaining.
fCod e 19 5. ~ 3 --t-2 : Ord . 99-8 0 , § 7, 12 -20 -99 :
Or d 00-10 .. 19. 3-6-001
3-2-3: Petition for Retention of Employee
Organization.
A petition for retention of a ce rtified employee
organization may be :iled by an employee or
group of employees who q ualify for inclusio n in a n
appropriate bargaining unit or another employee
organization wishing to decertify an existin g ce r-
tified empl oyee organization. Said petition s h all
be for the then ce-rt1fiE<l bargaining unit . When
d eemed appropnate by the Hearing Office r . a
petition fo r retennon ::;ay also be t r eated as a
petition fo r selecnon .
<Code 1985. § 3-4-3: <?.d. 99-80. § i , 12 -20-99:
Ord . 00-10. § 19 . 3 -6-00
3-2-4: Time for Filing Petitions.
A petition fo r ,electi~n or retention of a certi-
fi ed e mployee orpniza:ion may be fi led at any
time. pro,·ided:
( a l A valid election :·o r selection or retention
has not been cc:id u ct ed in the ;ame ap-
pro pria t e '.)arg=mg unit ·.nthm t h e pre-
ceding r .,·e ,·e :2 , m onth~: or
c b I Ther e 1s :iot b=:-i m eXl stence a current
a nd val id col;':-'::ive bargaining agr ee-
ment .
In the e,·en t the re ex:.: • a cu rrent ar.d valid
co ll ecti\'e ba r ga1:-1:ng a ~~ement . a pe t ition. t o be
ti mely. must be :lied ·.,:-:th the City Clerk more
·Ed itor' note,-Ord. :-.:o 9-~ ~ :J . 1d opted DPc :20 , 1999 repea led Chapter 1. ,n ,:,; -nur-·· :~rmer r ha ;::er 1 ~e rtarned to
the cJretlr -,e r"'\·1ce bo ard and enved fr om the Code of 1985 . }§ .)-2-1-3-l-5 Ord '.\'o or .:o ~ :.· "4co pted ~t ar::: 0 . :woo further
am nded \h.1pt~r 2 by r1->numbermg d rnpter -.. sect ions 34-1-1 --i-l 1 as chapter 2 . .,e c::.:r.3 .J -2 -. ->.::!-1 1
Supp :-o I CD 3 :5
•
. '
)
I • 0
•
•
•
•
• -
3 -2-4 E:'sGLE WOOO ~n;:-;1c1PAL CO DE 3-l-9
t han t hree hundred thirty (330 ) cale nd a r days .
but not more than three hundred sixty (360 )
calendar days prior to the expiration date of the
e ffecti ve collecti,·e bargaining a:rreement. A co l-
lective bargaining agreement that is pr ematur ely
extended or a co llective bargaining agree ment
that has been negotiated and r a tified prior to the
expiration of the then current collective bargain-
ing agreement, will not bar the filing of a petition .
provided said petition is filed more than three
hundred thirty 133 0 ) calendar days, but not more
than three hundred sixty (360) calenda r days
prior to the expiration of the then current collec-
tive bargaining agreement.
(Code 1985 . § 3--H; Ord . 99-80 . § 7. 12-20-99:
Ord. 00-10, § 19 , 3-6-00J
3-2-5: Showing of Interest on Petition for
Selection or Retention.
A petition for selection or retention must be
signed by at least thirty-three (33 ) pe.rcent of the
full-time , classified employees in an appropriate
bargaining unit expressing a particular request
with regard to representation.
(Code 1985, § 3-4-5 : Ord. 99-80, § 7, 12-20-99 ;
Ord . 00-10, § 19 , 3-6-00 )
3-2-6: Petition• for Clarification or Amend-
ment.
A petition for cb.rification or amendment of an
existing appropriate bargaining unit may be filed
at any time by the City or an employee organiza-
tion: provided . however, that only one petition for
clarification or amendment may be filed by the
same party with respect to the same bargaining
unit in any one calendar year. No election shall be
allowed or conducted for clarification or amend-
ment. A Hearing Officer appointed by the City
Co uncil s ha ll conduct a hearing on the petition for
clarification or amendment consistent with Sec -
tion 3-2 -1 1. Following the hearing, the Hearing
Officer sh all make a report which shall consist of
findings of fact and a recommendation to the City
Council, and the Citv Council's decision shall be
effective on the date.it is rendered and collective
bargaining contracts shall contain language con-
sistent with this Section.
(Code 1985 . § 3 --1-6 : Ord. 99-80 , § i, 12-20-99 ;
Ord. 00 -10 . ~ 19 . 3-6-00 l
3-2-7: Forms.
An appr opriate fo rm r fo rm for the filing of
the e numer a ted petitions shall be a,·ai l able a t the
offic e of the City Cle rk .
(Code 1985 . § 3 --1 -7 : Or d . 99-'O. ~ 7. l'.!-20 -99:
Ord . 00-10 . § 19 . 3-6-00 •
3-2-8: Processing of Petition.
A petition fo r lect10n or reten tion of a ce rti -
fied e m ployee or ganizat ion or a pemion fo r cla r -
ification or amend m nt of a n ex1sting app r op riate
bargai ning unit mu st be filed wi th the City Cle rk .
A copy of said peuuon h all be ,;1 mu ltan eously
sel'\·ed upon the City '.\fanage r an or he u rrent
certified e mpl oyee organization. Lf a ny .. .\ Hearing
Officer a ppointed by the City Co uncil shall pro-
cess the petition and establish all nece sar y ru les
and procedures for conducting an election if an
election is to be co nduc ted . If an election is to be
conducted. the designated Hearing Offic e r s hall
schedule a pre-election co nfer e nce with t h e Ci ty
and the employee organization\sl involved . to be
held within five (5 1 calendar days aft e r the peti-
tion has been filed with the City. An a tte mpt s h all
be made t o enter into a co nsent election agree-
ment at the pre-election conference . Such agree-
ment shall include a description of the appropri-
ate unit. the time and place for h ol ding the
election and the payroll period to be used in
determining the em ployees within the a ppropri-
ate unit that shall be e ligible to vote . Such con-
sent elect10 n shall be conducted within tw enty -
one 12 1) calendar days of t h e agreement under the
direction and s upervisi on of the City Elec t ion
Commission . Approv a l by the designated Hearing
Officer , the ti me for co nducting the co n sent e lec -
tion may be extended a t the r eq u es t of the Ci t y.
petiti oner. or other interested parties for an a ddi -
tional period not to exceed twe nty-one , 211 calen-
dar days .
(Code 1985 . 3-4-8 : Ord . 99-80, § i , 12 -2 0-99 :
Ord. 00-10 . ~ 19 . 3-6 -001
3-2·9: Procedure in Absence of Consent
Acreement on Selection or Retention.
A. If the parties ar e unable to ente r into a
consent election agreement . w1th10 seven l 7 I cal -
endar days of the pre-election conference. the
upp. :'s o. I C D3 :6
•
I • 0
-
-
•
• -
3-2-9 ~!C :S:ICIP.-\L OFFICERS .-\.'ID DIPLOYE E
3-2-10
Hearing Officer shall schedule a hearing to be
held withm founeen {1 -l ) calendar davs of the
pre-election conference . The Hearing Officer shall
do and perform the follo"ing functions :
l.
2 .
.3 .
Establish. after notice and hearing to both
panies, fair and equitable election rules
and procedures designed to insure free-
dom of choice to all employees in the
appropriate bargaining unit to determine
whether they wish to be represented for
purposes of collective bargaining in such a
manner that the choice shall be free of
restraint, coercion and significant misrep-
resentation of facts .
At the hearing provided for in paragraph
A above. the Hearing Officer shall make a
repon that shall consist of findings of fact
and a recommendation as to whether there
exists an appropriate bargaining unit. In
making such findings and recommenda-
tion , the Hearing Officer s hall rely on the
following factors :
a . The unit will insure employees the
fulles t freedom and the exercise of
rights granted under this Title and
under the Cit y Charter .
b. The community of interest of the
employees .
c. The histor y of :he e mploye e rela-
ti on s m the u n it. among other em-
ployee s of t h e Cit y. and in simil ar
publ ic e mploym ent .
d . The effect of the unit on t he effic ient
ope ratio n of t h e public sel"\·ice and
sound e mployee relations .
e . Th E: effect on t h e .?:d s t ing cl a ss ific a -
tion s tructur e of d h ·id ing a single
cl ass1fic u c n .l mong tw o, 2 J or mor e
un it s .
If h e H e <l r m .; 0ffice r m a ke· a fi nd i n g
nd reco mm e i~ds ::at t ht:re exi st s an a p -
,i r opn a t e b a r g::11mr.2: unit. the Heann g
Offic e~ hall a l o d et er m ine t he foll owi ng
issu es ·
a . \\net h e r t he r e i;; a ,;uffi ci e nt ;haw -
in g of c m pi oyee in t e r est to Jus t i fy :m
electio n .
b . \\!nether a question of representa-
tion exists.
c . Whether the employee organization
named in the petition is qualified .
d . Whether there are barriers to an
election in the form of a n exi st i n g
contract or prior electio n .
e . Whether the election is othel"\vi se
proper under the Charter or ordi -
nances of the City.
B . The Hearing Officer shall is sue writte n
findings and recommendations within t en 110 1
calendar days of the close of the hearing w hich
s hall contain r easo ns therefor as to an y a nd all of
the matters at issue such written fi n d in gs a nd
recommendations shall be presented to the it y
Council for action no later than t h e seco nd r e gu -
lar Council meeting following the receipt of h
Hearing Officer's findings and rec omme ndation s .
the City Council shall vot e to e it he r accep t or
reject the recommendations of the heari ng offi ce r .
If the city co uncil approves a rec omme n dation of
the h e aring officer that there exist s a n app r opn -
ate bargaining unit and an electi on sh oul d be
held . the council shall set the ti me a nd place of
holding a n election and the payroll pe ri od t o b
u sed in determining the employees w it lu n t h e
appropriate bargaming uni t that sh all be eligibl e
to vo t e and t hat t he Electio n Comm.is ion s h all
s upe l"\i se a nd conduct t he electi on by sec r et bal-
lot.
(Code 198 5. ~ 3 --l -9 : Ord. 99-80 . § 7 . l '.!-'.?0-9 9 :
Ord . 0 0-1 0 . § 19, .3 -6-00 l
3-2-10: Objections to Elections.
..\ .. -1-n y pa rty and the El ec t ion Commission
offi ci al s upel"\;sin g t h e electi on ma y cha ll en ge . fo r
good ca use. t h e 2ligibil it y of a ny pe r s on partici-
pating in the e lecti on . The ba ll ots of s uch ch al -
le nged pe r so n s ;h a ll be impou nd ed . l mmed ia t e l ..-
u pon the co ncl u s ion of th e electi on . the Elec t io ~
C ommiss ion ,h all cau se to be fu r.m hed to t h e
parti es a ta ll y of the ball ot s . \\"ithi n :i ,·e , 5 1
calendar day s after the t aily of ba lo t s has been
furni s h ed. any party may file wit h the Ci ty Cle rk
a written st a t e ment of object io ns t o t he cond uct l)f
the e lec u on or conduct affect ing he r es ults l)f t h e
e lec tion . w hich shall contain a ;hort H ateme nt of
Su pp :S:o I CD.3 :7
• •
0
I • 0
•
•
•
',.
• -
3-2-1 0 ENGLEWOOD m :~IC!P.-\l. CO DE 3-2-11
the reasons therefor. Any party may at this time
also file objections to the findings and recommen-
dations of the Hearing Officer which were ren-
dered cove ring those matters set forth in Section
3-49A and B . · Copies of such objections shall
immediately be sel"\·ed upon the other parties by
the party filing them . The party filing objections
shall also furnish to the City Clerk and all other
parties a summary of the evidence available to it
to s upport the objections.
B . If no objections were filed within the time
set forth above. and if a ny challenged ballots are
insufficient in number to affect the results of the
election, the City Clerk shall forthwith issue to
the parties a certification of the results of the
election, including certification of the certified
employee organization, where appropriate.
C . If objections are filed , or if challenged bal-
lots are sufficient in number to affect the results
of the election, the City Clerk shall report the
objections to the City Council which will desig-
nate a Hearing Officer within fifteen !15) calen-
dar days of the election to conduct a post-election
hearing. Nothing herein shall be interpreted as
precluding the same Hearing Officer serving in
both the pre-election and post-election hearing.
Within five (5 ) calendar days after the appoint-
ment, the Hearing Officer shall schedule a hear-
ing on the objections and/or challenged ballots to
be held within twenty (20) calendar days of his
appointment. The Hearing Officer's findings and
recommendations on all matters in dispute shall
be issued within ten C 10 ) calendar days after the
close of the hearing. The City Council shall review
and take action on the Hearing Officer's findings
and recommendations at the Council meeting
following receipt of such findings and recommen-
dations . If the City Council determines that the
objections to the election are sustained, the coun-
cil shall determine what action, if any, should be
implemented.
(Code 1985 , § 3-4-10; Ord. 99-80, § 7, 12-20-99 ;
Ord . 00-10, § 19, 3-6-00l
3-2-11: Hearing Procedures for Petition for
Clarification or Amendment.
A. A hearing to be held by a Hearing Office r
a ppointed by the City Co uncil to determine the
following iss ues s ha ll be held within fo urteen I 1-< I
calendar days of the filing of the petition fo r
clarification or amendment.
1. Whether a petitio n was properly filed a nd
is otherwise proper under this Title a n d
under the Charter of the City of Englewood .
2. Whether the a me ndment or clarification
is consistent with the co nce pt of a ppropri-
ate employee representati on units as co n-
tained in Subsection 3-2 -9A2 .
B. The Hearing Officer's written findings and
rec ommendations shall be issued wi thin ten ( 101
calendar days after the close of hearing a nd
contain reasons therefor as to any or all of t h e
matters at issue. The Hearing Officer's findin gs
and s hall be acted upon by the City Co uncil at its
nen regular meeting following receipt of s uch
findings and recomm endations .
(Code 1985, § 3--1-1 1; Ord . 99-80. § 7. 12 -20-99 :
Ord . 00-10, § 19, 3-6-00 l
CD3 :8
•
I • 0
•
•
•
•,.
• •
MEMORANDUM
TO:
FROM:
DATE:
Mayor Bums and City Council Members
Brenda Castle, Deputy City Clerk
February 2 , 2001
..
SUBJECT: PETITION "FOR SELECTION OF ENGLEWOOD EMPLOYEES
ASSOCIATION AS THE CERTIFIED EMPLOYEE ORGANIZAT ION
TO REPRESENT THE BARGAINING UNIT OF FULL-TIME
CLASSIFIED NON-EMERGENCY EMPLOYEES"
Petitions "for selection of Englewood Employees Association as the certified
employee organization to represent the bargaining unit of full-time classified non-
emergency employees ", have been filed with the Englewood City Clerk in
accordance with the Englewood Municipal Code 2000 § 3-2 .
cc: Gary Sears. City Manager v Dan Brotzman , City Attorney
Sue Eaton, Director of Human Resources
Frank Gryglewicz, Director of Finance and Administrative Services
...
?·1nted on Recycleo ?ager .~~
.,
,.
)
I· 0
•
•
.,-.
• . .
• -
Ci ty nf En~lewl)od
PETmo :-.; FOR SELECTIO>i O F E\"GLE\\"OO D DlPLO \"i:ES .\SS OCI.-\ TI O \" .\S THE
CERTIFIED DlPLOYEE ORG . .\.\ .. Z . .\ TIO>" T<) REPR!:SE>iT THE ·B".:i:·RG-l.~~G L·:-.;n O F
FUL-TL\!E CL..\SSIF TED \"0 \--E . IER GE>"CY DlPLO YEES :: -~ ·:.:--.·._-,.:'_:1:{
L !he unC~r~1=;1e.::L ~cttt rcn ·he Ca: :'i. E ;1;~e".1"1 '·~: :0 rc..:\);:nz~ E i g Jc ,\L'l'J E:rr !,,~c~ ...
. -\»0 .:::1t1011 , the .:eruficd bJr;pi:-:::1 ; :·e;:r:,e:,-.~:1 \e :'or ,he Jr=:i ini ng unit o r" r"ull-um c:
..:IJ,,1:":::d non-c::ic:r ,;~:i ·: emp lo: :::=, .:i r :he Cr:-. :·e;::I c:nf: En=!c:'.\Oo d Empl o: ==,
. .\,soc:: uon , . .\FSC'.\lE Loc J I 30 3 .. ind ..::1 1! Jn e!e:uo n ro r such purpo<e.
E.\IPLOYEE ,.UIE
I PRl,T , . .\~IE I
DIPLOYEE
SIC. '-. .\Tl"RE
' DIPLOYEE
DEPT
I\
I I
\\
I I
, ,_ /(
, 0.\ TE I
I
I) i}, ,.
I I ,,
,i
I I
-,'
,< C0/
tTHESE PETITIO~S :\!CST BE FILED WITH THE CITY CLERK \0 l..\ TER TH . .\.\
~:30 P.~I. O'-FEBRL.\RY 5. :001.1
•
.,
I • 0
•
•
-•
l • ..
City of En g lew oo d
•
..
• -
PETITI O\" FOR SELECTIO\: OF E:\GLE \\"000 E:'l,IPL OYEES .\S "c:iclC:r ·f.:~1.l<E
CERTfFIED E\IPLOYEE ORG.-\\"IZA TIO\" TO REPRESE\"-THE B R G .:\ l'-G ·:,,..--O F
FLLL-Tl\ IE Cl.-\SSfFIED \"O'.\i-DIER GE:\.CY DIPLO't "EE -
[. ril e un er s1g nt::. pemion th e C ity ,J r E~.;;t:'-\ 1l'd ·o :·e : ':;11z: E:1 .; e '.\•'•'C: E;·'::,: ~~
. ..\»,'c1auo11 .1 s the c:!:·:iti.:d barg:111 !O:{ re;:re s t m. t i\,: :·o r :h.: J .1r.4_inin ; un :t ,, ·: ·l:-·:·;~c
.:i.1s~iri ed ~on-.::-:-:.::·gc::ic~ emp lo ~t::!S f :h .: C ir_.. rep la c:r.; E:i.;k ·\00.:! E :n r.:,,~c :!'
. ..\,; -:1.mo n/ . ..\FSC:v !E l 0c :1l .30:. :ir.d .::i i I .in .:iectt o n rv r •c h ;:,u r;:0 ,.:
E:\!PLOYEE '.\" . .\.\IE
I PRl'.\"T '.'i . .\.\lE I
E.\IPLOYEE
SIG'.\.-\ TCR .E
E.\!PLOHE
DEPT
D\TE
l·J Ct
I. {.; -( · /
(~ I r I , ,,. · -I -'1 ~ I I
-'-1 ·'1)1
I ...:-:!:·::r~ that .. d i ,Jr ~11 ~ ~Ll tJ'-t! ,1~: .. 1:·.::·~, •)n :!i· .... ;;C"~1 :1~n '.\::·c-,:; c .. '. .. , ·1-. ·1 •. : .... .:.:
t!:11F lo~ee s 1n m~ pre~cnc.: on he .::He ,pe.::rid.~ l(A
S 1"n.Hure
Pnnc \" .1me KI c )± A, R. t) I< G::.. 'J
1THESE PETITIO'.\"S .\ICST BE FILED \\"ITH THE CITY CL ERK \0 L.-\ TER TH .-\:'-
.uo P . .\!. 0\ FEBR L -\RY 5 .. :001.1
• I
I • 0
l •
•
-•
•
. . .. ..
• -'
City o f Englewood
::-:Y := :·,:,·_::,: :J. ·=-~ /'i,)!1..2..,
---•) .. -" ;/; ... .-_:_ -u I 10 ::JC~
PET!TI O '.\ FOR SELECT!O:'\ O F E:'\GL EW OO D E\lPLO\::i:S .\S -,),__CJ ... .J-_'i,}.S -:-:-:::
CERTIHED E:\lPL OYEE O RGA.'.\!ZA T!O>i TO REPRESE:-:T Ti-IE s·_~R G ~i-:\·!:::'-1 -. ...._~OF
FCLL -H \lE CL\SSrFIE D :'\O :'\-E.\.IER GE>iCY E:'v lPL OYEES ·;:~:: C.: -;-:' ,.:;..:~:{
L th~ nder S1?:-:~ ..... pt!~!tlon h~ C it~-ur' En~!~,,,01 ,d :o rc-c ,~n 1z~ Er ;'t:!\\\°'•'L: E::"'!k'~ ~='
,\ ·0.::· tl(Jll .1~ ;'.1c ccr 1f;cd :irg:.iining rep re,e m.1u1 ·e for ch e :.1rp1n1ng Lli: t 0 r :\:li -·:::ic
.:l:is,1r'i.:J aon-em e:·=en ·: emp lo: ees ,Ji th e C ir: .. :·ep l:ic 111~ E:igk·.1 oJ E:1:F i0 : ce )
. .i...,-, ·:.mon , . .\F C :'vl E Lc,.::1 .:0:. :in d ..::i ll .rn <!lcct1on fo r ;u h ;:uri;ose .
E:\IPLOYH ".\:'-IE
I PRl'.'\T '.\ . .\"E I
DlPLOYEE
SIG'.'\ . .\Tl'RE
! ,'r i,.:.t," • I i..\. -,· .,,_ .-r -.-:__ ... , .. ::._ ,--: /
E:\IPLOHE
DEPT
'""°'";'' ' • ~ <-••
' / .. ''-'' ,..;_
,,_r'
< <· , • I
D.\TE
I l ~C L :__'
.· >-/_;., ...
'-:1.-, ( .,. .
L,.. ~-._I .: I
[.:.'!r1r': h:t J l!,J r'the :ti 'n ,e,1:;n:.it ur e"'··h:,j:c':·;,,c; 'I!'~ -;•,::.: ·: --~ .. -..
emp lo:ee s :nm: presenc.'! on th e date ,~1r'1e::l . " .
I c:s ~ ,:,,;,;., -r"o •;,...i.,, ..... ,,,:1
S1,mat~1re.\
P!·~r.t :'\Jr..e "LA..,.-t:::';;d , ... :e,
)
1THE SE PETITIO'.'-S :'\ll'ST BE FILED WITH THE CITY CLERK '.'0 L..\ TER TH . .\:\
-UO P.:'-,L O'.'-FEBRC..\RY :.1001.1
•
'
...
)
I • 0
J
•
•
-•
•
• • ...
City of En:!lew,md
I. rhc :.1;i1..ie:-~1 f n~..:. p~:1u0n th ~ Cn:. 0( E::;.~·, ',._: \.: :·e~1"g:11:e E ;_;ie \\•'1'c E::~:'l,'. ~:-,
.-\,soc1. r1011 J.~ ·he .::~:-·::·ie.: b:i.r; min ; ··e ;c res e :·.:.::r,,e :·01· :h e L,.irg· mm g un1t ,'l :· : .. ·:::ie
·l.1 . ,did ;1 'n-e:r.e:·;e::.::, emp l0~ee, c'f :h e C::,. :·e, :.c:n~ En;k '-\ oc! E:n ;:.0~e~'
.-\.,, 'c ,· :l,11,.-\FSC;o.lE Lo.:· I _; 2. Jnd .:J I! .11: c>'=.:::o n tor ,u..:h purp oo .:.
DIPLOYEE ~ . .\.\IE DIPLO\EE
SIG~ . .\Tl"RE
E:\IPU)YEE
DEPT
D.\T [
,.:..,.::. -·~
r"~(_,-I_ tC ... (p
-... -
/ .:::-.,.·. ·-··
·-,'<I -C '
emp lo ~e~s 111 m~ pre oe nce on rh e J.1,e ,pee ::·:=.::. . -~-~.e . 'fi; ,"cZ'-'·7 ry-.L
c.. l _; . .l[~ . ); /
P:·~::t '.',:.r..~/crrc, ;-~ -e c,·;p J 7
1TH£SE PETITIO'.\S \ll"ST BE FILED \\"ITH THE CITY C LERK ,o l..\ TER TH .\'.\
~::II P . .\I. O'.\ FEBRt..\.RY 5. 1001.t
)
I • 0
•
•
•
•
'l> .. ,
• •
City or En14le" ood
PETIT.O-..: FO R SELECT -..; O F E-..:GL E \"CO D E\!P LO EES .\S_,)C .~-'fr0~~-Yr"rfE
CERTIFIED E:\-LP LOY EE ORG.\'-.;IZ. TIO>" TO RE?R E T .T THE 8 .-'tRU -4):i_~c~Lmt(OF
FL"LL-TI:-!E C L.-\S SIFIED -..:o -..:-DlERG E:<CY E:\lPL O YEES
[. :nc ..!;;.:!.::· 1f:1e..:. 1 ctHion h C :t~ ,)f E:~; :~· 1, ""l •"C : , 1·e:: ";~ 1.:: E:1;'.c·\ ,_ (' , E :11 _ .l"'~ -c~,
-\"0..::· t 011 J~ :h e ,=rt tri cJ ;irp1nrn = reicre,e:c t.:t!\<! :·0r :he b r,r int ; •.1 r.:t ,J · :,1ll-·1;i1 c
,:.:~-1:id :1on -cn .c rgen.:~ ;:mp lo;c::, r" :h e C.t: .. :·e;c .-.::n ; E:;;:.:11 00 .: E:1i F''-':c='
.-\,,; 'c:.:uon /.-\FSC:\-IE L x:il .3 03. JnJ .::ill . n e :c.::;0 :·er ,t: -~ ?L r;:in ,c .
DIPLOYEE '.'i . .\\lE
cPRI'.'iT '.'i .UIE ,
DIPLOYEE
SH-;'\_..\ TLR E
DIPLOYEE
DEPT
D..\TE
I .:~:·::~~ :h .. t II of ·he~'"''\~ .... :~n .. tt..r~, ,,n -~, .... ~e:: ,., '.: 2 .. ;·"'~ .. : ..,. ·~.: ·h: .. -.~ ..
c:.1pi0:e=S in :n_ . re,.:n.:a! on :he J · tc ,r,c.:;r"ic.:.
I ( f /.// C .-::::===-' v'--~ J \ ~ . )
,.Hi rur e _ U
P:·~m -..:_r..~t::R,i,..i:-1 -=~ 0 . 1-~s~.N
,THE SE PETITIO\S '.\ILST BE FILED WITH THE UTY CLERK \0 L...\ TER TH...\\
~:JO P.,1. 0:\ fEBRL...\RY :. 2001.1
0
I. 0
-
•
•
-•
•
. . .
• -
PETIT O\" FOR SELECTI O -OF E:\GL!: \"!')00 E'.\IP Ll)Y":c -.-\5S occ:ru.r~'<~-S THE
CERTIFIED DIPLOYE O RG.-\\"JZ . T:c:--.-0 RE?RESc\"T THE ~-~-6.'~V'P.,:G~;:>-n ""'F
Fi.."LL-T[\IE C:...-\SSI..ri"ED \"O\"-DlcRG E:\C'I DIPLOYcES .. ·-~-.. ~---.. ,
L Ji c un .~r 1;:1 ::j. rct:uun th t! C it~ 1)£ E:~;'.~'' ('It,(! :0 :·ec. .. ,;:-:12~ Engle'' end E::1;-i1'~· c=,
.-\»0c1 r:on .1 :' c ce:·tiri ed ::i r=:.unin ; :·epre~ :i: r:1c :or :he 'x1r;J111in =-,mil 0r ru::-,i:n e
.:l;..,,1r"ieJ 110 11-e:nerg:~:icy cmp lc ,e=, 0f ,he C !c : .. re ;:1:c:n; !::::;1,:,.1,,oJ E::1~i01 e=,
.-\.,so,;.n1on,.-\FS C:'v!E Loc:11 .30.: . .1nJ .:: II. 11 e !cc::1011 for s,1.::-1 purpos e .
E:\IPLOYEE '.'.-\.\IE
•• ·~ .~ t-1 , ·-=--· .-----'-: . -·
E:\IPLO\'EE
J)EPT
) i/ .., "
I
D.\TE
I/ -.[·l° l'
,,;-..1,-cc ,
--·-. ··-
• :j
--• --• I
-c; _ , ~
I •• _, • I
I-;,.,-<, C: I
.,; .: .,J /
/.~_-,
1-z..1~1
S1;::.1r1.:re -----_,. -----, ,.
P:·;r.:'> .... ;:-.;! ___ ...... ______ -_ .• ' .,· -.,.
1THE SE PETITio,s '.\(l"ST BE FILED WITH THE CITY CLERK ,o L.-\ TER TH _-\,
-L~O P.'.\I. 0\ FEBRL".-\R\' 5.10411.,
•
I • 0
•
•
• • "
,:.~·. ,:-: :· ._--_:.·.:·: ::. :o ,r'LJ(....
C. r E n1 ood ~ -. ' 7 ~ .• , j ~ ~; , 1ty O n!;'ew . ---.. , . ..,.., ·1c :;1..,IL,rr1
PETITION FO R SELECTI01' OF E'.\I GLE WOOD E\ifP!..OYEE S ASS OCT.~J:IQ\,_?.S T:1.E
CERTIFIED EYIPL O YEE ORGA~IZATIOi\ TO RE ?R::SE1'T THE 8 ,,\R6Al'lM~ ~~IT OF
FCLL -TL\IE CLA SSIFIED Z,.:O'.'i -E :VIER GE:\CY H!PLO'fEE S . . . --· .. '---·
I. the unde rs ign ed, petition the C ity or E:i,,:e\~ cd o eco gr:1 ze E ng lew ood Emp loyee,
As soci ati on as the certifi ed bargain ing rcp:es e:u:u:ve ior th e bargai ni ng uni t of fu ll -t1r:.c:
cl as si fie d non-emerge nc y emplo ye es o i the Cir:,. rcp lac :r.,, E:igle wood E :nplo yee~
Asso c iauon/AFSCME Local 303. and call ;in ele~tlon fo r sue:, ?U rp ose .
DIPLOYEE N,UIE I EMPLOYEE I DlPLOYEE I DATE
(PRL'iT ~Ai\,fE ) SIGNAITRE DEPT --I ! -. --. , /-! .A . .. , . ::::""'...,;,. I: .
e_ ... 't::.:..•-i (-;;:\.~ r -1 -.,._ I<...~ ,• . ..J.. ,.----I--_' ;
1r.:z ,-c: -.,. C ,... •· ·~ I,::_.-I ,.j__ ~-, i.:-_.r, ~ -/,.r:',1 1 I.;,
,, . / /,· .. -: J,..,· _.., ..,.<, -.: -· / ' . .
I I I
I ;
I
I I I
I I i
I I
! ' I
I ' I
i I I
I I I
I I
I I
I i I
I I I
I I
I
I certi fy that all of th e a bove signatu res on :h is pe m1on were ,1g e by the n.11-:c
em p loyees in m y presenc e on the date s pecified .
'-Sijnarurc;
Print t':ame ~,;..:::2._. H2]1~, -...;
I
'
j
j
i
I
'
i
1
l
I
I
(THESE PETITIONS :Mt:ST BE FILED WITH THE CITY CLERK '.\O LATER THA~
4:30 P.M. ON FEBRl"ARY !, 2001 .) I . 0
•
•
-•
•
'··· , r
• -
REStna:
OE'
RONALD J. COHEN
2325 West 72nd Avenue
Denver, Colorado 80221
(303) 427-7584
Qualifications:
Juris Doctor Deq=ee
University of Denver
June, 1968
Ac.mi.ttec by Coloraco supreme Cou=-:
October, 1968
Ac.mi.ttec by Uni::ec States District court
October, 1968
Acm.:.ttec by Unitec. States Ccu=t o! Appeals
Marc!l, l9i:i.
Acm.ittec. bv Unitec States Supreme Court
Marc:i., l9i2
General Legal E.'lc;lerience:
S .. a~1' A~-o.,.::1ev
D~n;;r L~~: A.:.c Society -1969
Associate At::or::iev
Ber;er, Rot!ls~ei~-& Gehler
At::ornevs at La'"'
Commerce City, CO -l9i0-l972
Partner
Gehl.er & Cche~
Attor::ieys at La•.,
commerce City, co -1972-1982
Sole Practitioner
Ronald Cohen, At::or::iey at Law
Denver, CO -1982 to present
Municipal and Governmental Legal Experience:
Assistant County Attorney
Adams County, co -1970-1972
•
• f
A
I • 0
J -
•
•
•
•
• -
Assistant City Attorney and Prosecuting Attorney
commerce City, co -1970-1982
Prosecuting Attorney
Northglenn, co -1970-1972
Assistant City Attorney and ProseC'~ting Attor.iey
Brighton, co -1972-1982
City Attorney
La!ayette, co 1975-1990
Legal Advisor
career service Commission
commerce City, co 1982 to present
&earinc; O!ticer
career Service
Commerce City, CO 1992 to present
Judicial Experience:
Presidinc; Jucr;e
Nort~r;lenn, CO -l9B2 to present
Presidinr; Jucr;e
recera: Heighcs, co -l9B2-l990
Presidinr; Jucc;e
commerce Ci:7, co -1987 to present
Ac!ministrative Lav Jucge
Adams Councy, co -1988 to 1994
Bearings:
Rate: $100 per hour
..
..
. ,
0
I . 0
X
J
•
•
•
• ...
• -..
COUNCIL COMMUNICATION
Date: February _o , 2001 Agenda Item:
11 Ci
INffiAllDBV: STAFF SOURCE:
Subject:
Contract for Recreation
facilities concept designs.
Department of Parks and Recreation Jerrell Bla ck , Directo r of Parks and Recreation
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council approve d the 1997 study-Englewood Re crea tion Demand and Facilit ies Analvsis . Council
approve d facili ty concept design funds in th e 2001 b udg et fo r Englewood Recreat ion Cen t er &
Malley Senior Center expansions and a famil y aquatic cen ter at the H o me Lumber site.
RECOMMENDED ACTION
Staff recommends Council award by motion a facility design contract with the firm of Barker,
Rinker, Seacat Architecture in the sum of $68,500.
BACKGROUND, ANALYSIS, AND ALllRNATIVES IDENTIFIED
A Parks and Re c reation D ep artment Recreati o n Demand and Fac ilities Anal ysi s completed in April
1997 identified facility needs and opportunities including expansions and renovatio ns to the
Englewood Recreation Center and Malley Seni or Center. Repla ce ment of th e Sinclair o utdoor poo l
with an aquatic c enter was also a high priori ty recommendation . City Council , Parks and Rec reation
Commissi o n and the Malley Advisory Committee and Trust Fund Board have all identified thes e
three projec ts as top priority for a proposed bond electi o n issue for the ove mber 2001 election .
FINANCIAL IMPACT
Funds are available in the 2001 Conservation Trust Fund and Malley Trust Fund budgets.
LIST OF ATTACHMENTS
Barker, Rinker Seacat Bid Proposal
•
I • 0
•
•
-.
•
• -
PROPOSAL FOR : ENGLEWOOD PARKS & RECREATION
FACILITY CONCEPT DESIGN FOR
• MALLEY SENIOR CENTER REMODELING
• BELLEVIEW PARK OUTDOOR POOL
• RECREATION CENTER REMODELING
UNDERSTANDING OF PROJECT
We understand that you wish to develop concept design and project budgets for three different
projects. Based of the previous study prepared in 1997, update program, concept and budget
amounts for the Malley Senior Center, the Outdoor pool at Belleview Park and the Recreation
Center on Oxford. The city desires to use this information to promote and educate the public
about a bond election in November cf 2001 which will fund the se projects. The city would like
to have this study complete by the end of March or early April.
SCOPE OF SERVICES
Kev Personnel
DH Dave Hammel. Principal In Charge , BRS Architecture
JH Jon Hostager, Project Architect. BRS Architecture
WTI Water Technology -Chuck Neuman/ Ken Ward
Activity
/Date/Personnel
1.1
Kick-Off
Workshop
Late January to
Early February
DWJH
Barker
Rinker
Seacat
ARCHITECTURE
Tasks and Products
Project Team Workshop w/Staff
AM -Recreation Center Program Session . Discuss Goals & Objectives of Study . Confirm Process/Schedule . Explore revised program wish list . Discuss prioritization of uses . Explore program component capacity requirements . Discuss budget & cost recovery objectives . Review existing site data
Lunch Break
PM -Malley Senior Center Program Session . Discuss Goal s & Objectives . Explore program revisions . Discuss priorities . Explore capacity requirements . Discuss budget & cost recovery objectives . Review existinl? site data
•
. '
I . 0
•
•
Activity
/Date/Personnel
1.2
Kick-Off
Workshop
Late January to
Early February
DH/
WTI-Chuck
Neuman
1.3
Work Period 1
Feb 1 -15
1.4
Workshop2
February 15/16
DH,JH
WTI
Barker
Rinker
Seacat
ARcHITECTURE
•
...
• •
Tasks and Products
PM -Outdoor Pool Program Session . Discuss Goal s & Objectives . Explore program wish list . Discuss priorities . Explore capacity requirements . Discuss budget & cost recovery objectives . Review existing site data
Work Period I Tasks
Recreation Center . Develop revised program document . Revisit site. and Bldg . w/ Structural Engineer . Prepare alternate building & site plan s . Create preliminary project co st model . Take existing conditions photos
Malley Senior Center . Develop revised program document . Revisit site. and Bldg . ) . Prepare alternate building & site plans . Create preliminary project co st model . Take existing conditions photos . Develop Preliminary Plaza & Cul-De-Sac Plan . Confirm Lincoln St. closure w/ Cit y
Outdoor Pool . Develop revi sed program document . Visit site . Prepare alternate pool. building & site plan s . Create preliminary project cost model . Take existing conditions photos . Develop preliminary O&M outline
Alternates Workshop w/Staff
Recreation Center . Review & confirm program document . Discuss Alternate Building Plans . Discuss site implications . Review preliminary cost model . Discuss character preferences & finish materials I • 0
•
•
-•
Activity
/Date/Personnel
l.S
Work Period 2
Feb 16 · Mar 16
1.6
WorkshopJ
March 20
Barker
Rinker
Seacat
ARCHITECTURE
•
• -
Tasks and Products
Malley Senior Center . Review & confinn program document . Discuss Alternate Building Plans . Discuss site implications . Review preliminary cost model . Discuss character preferences & fini sh materials
Outdoor Pool . Review & confinn program document . Discuss Alternate Pool & Building Plans . Discuss site & parking implication s . Review preliminary cost model . Discuss character preferences & fini sh materi als . Landscape concepts
Work Period 2 Tasks
Recreation Center . Finalize program document . Develop final building plan . Develop final site plan for recreat ion center . Develop architectural character elevations /interior sketche s
)
. Develop narrative description of building systems & fini she s . Update project cost model
Malley Senior Center . Finalize program document . Develop final building plan . Develop final site plan for senior center . Develop architectural character elevation s . Develop narrative de scription of building sys tems & fini she s . Update project cost model
Outdoor Pool . Finalize program document . Develop final pool & activity building plan . Develop final site plan for aquatic s center . Develop architectural birds-eye character perspective . Develop narrative description of building systems & finishes . Update project cost model
Final Design Workshop w/Staff
Recreation Center . Present Final Program with priorities . Present developed Recreation Center Plan I • 0
•
-
•
•
Activity
/Date/Personnel
DH,JH
WTI
1.7
Work Period 3
March 21 -April
30
Barker
Rinker
Seacat
ARCHITECTURE
•
), . ,,• .. .. .. .. • ..
-.
Tasks and Products
• Present developed Recreation Center Site Plan . Present developed Recreation Center Elevations . Present developed Recreation Center Interior Character Sketches . Present Final Cost Model . Building Systems & Finishes Narrative
Malley Senior Center . Present Final Program with priorities . Present developed Senior Center Plan . Present developed Senior Center Site Plan . Present developed Senior Center Elevations . Present developed Senior Center Perspective Sketches . Present Final Cost Model . Building Systems & Finishes Narrative
Outdoor Pool . Present Final Program with priorities . Present developed Pool & Activity Bldg. Plan . Present developed Site Plan . Present developed Activity Bldg . Elevations . Present developed Birdseye Character Sketch of Aquatic Center . Present Final Cost Model 0
• Present estimated O & M expenses . Building Systems & Finishes Narrative
Work Period 3 Tasks . Make any revisions to presentation drawings . Prepare and print concept study booklets (ten copies ) . . Present to various public groups
City Council (two meetings)
Public Oocn House
I • 0
xi
•
•
•
•
• -
SCHEDULE
We should be able to complete these services in 60-80 days from agreed upon date of Notice 10
Proceed.
CHANGE ORDERS
In the event the Owner may require changes in the scope, character or complexity of the work 10
be performed and said changes cause an increase or decrease in the architect · s costs or time in
the performance different from thac on which the lump sum amount is based, an equicable
adjuscment in fees and complecion lime shall be negociated becween che parties and this
agreement shall be modified accordingly by a supplemental agreement. Any claims by the
architect for adjustment hereunder must be made in writing prior to performance of any work or
services covered in a change order. Any change made in this written agreement without a
supplemental agreement shall be deemed covered in che compensation and time provided in thi s
agreement .
HOURLY RA TES • BRSA
Principal $120/hr
Sr. Project Archicect $65/hr
Project Architect $60/hr
Drafting $55/hr
REIMBURSABLE EXPENSES
Reimbursable Expenses include travel. printing, overnight delivery charges and ocher
extraordinary project related expenses deemed appropriate . Water Technology has included
costs for 6 trips to Denver within their fee . Additional trips will be billed as a reimbursable
expense .
PROJECT VISITS
Water Technol ogy has planned 6 trips for the work described . Additional trips. if required. will
be billed as a reimbursable at hourly rates listed in their proposal. plus expenses.
TERMINATION OR DELAY
This agreement may be terminated by either party for cause upon advance written notice of such
termination to the other party hand delivered or by certified mail. return receipt requested, at the
address of the addressee herein indicated . In the event of termination. the architect shall be paid
for the services rendered as of the date of termination based upon the amount of compensation
payable fo r services completed as of the date of termination for cause, the party in default shall
be liable for such damages as are provided by law . Termination for cause shall include, but not
be limited to , lack of satisfactory performance of services by the architect as determined by the
Owner.
Barker
Rinker
Seacat
ARCHITECTURE
•
I • 0
]-
•
•
•
•
...
• • ...
INDEPENDENT CONTRACTOR
The panics agree and acknowledge that the architect has been engaged pursuant to thi s
agreement as an independent contractor of the Owner and therefore neither the architect as an
independent contractor not its employees or agents shall be construed as an agent or employee of
the Owner who has legal capacity to incur liability on behalf of the Owner pursuant to any
agency or employer-employee relationship .
MISCELLANEOUS
~ No waiver by the Owner of any provision , term or condition of thi s agreement or any
obligation of architect shall constitute a waiver of such prov ision. term or condition on an y other
occasion or a waiver of any other breach by or obligation of the architect .
Modification of Agreement . No waiver or modification of thi s agreement shall be valid unle ss in
writing and duly executed by the panics.
Legal Fees and Costs. In the event of any default in thi s agreement. the defaultin g party shall be
liable for payment of all costs and reasonable attorneys· fee s incurred by the non-defaulting pany
as a result of such default.
Complete Agreement. This agreement contains the entire understanding of the partie s with
respect to the subject matter hereof and supersedes all prior written and oral understanding,
agreements and discussions relating the subject matter hereof and therefore consi sts of the
complete and entire agreement between the panics .
Bar k er
Rinke r
Seacat
ARCHITECTURE
. ,
•
I • 0
J-
•
··~ . . •
• -
M,:QZIANCi Of PRQPQSAL . 1f this Prop<>Sal is acceptable please sign and return one copy to our office . 1f you have questions
or concerns please call.,
Respectfully submitted,
David Hammel. Principal
Barker Rinker Seacat Architecture
Approved:
Date:. __________ _
earker
Rinker
Seacat
ARCHITECTURE
Roz Schneider. Principal
Barker Rinker Seacat Architecture
Mr. Jerrell Black
Director of Parks & Recreation
City of Englewood
By:.~~~~~~~~--
Jerrcll Black
' ..
..
0
0
I . 0
J
•
•
•
•
• •
COUNCIL COMMUNICATION
Date: Agenda Item:
Feb rua ry 10, 1001 11 C ii
• I
Subject:
Award co ntrac t ior Cu ltural Arts
Cen ter Fun draisi n g Feasibi lity
Stu dy
INITIATED BY: Cultural Arts Commission STAFF SOURCE : Jerrell Black, Direc t o r of Parks
and Re creation
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council authorized matching funds fo r th e de ve lopment of a Cultural Arts ce nt er bu in plan 1n
2000. Council receive d the Cultural Arts Center Busi ness pl an in stud y session Sep tember ~8 . 2000
and au th orized the Cultural Arts Co mmissi o n t o m ove forwa rd w ith Arts Cen ter f as ibdit\ planntng.
Council authorized funds in th e 1001 budget fo r Cu ltural Arts Cen ter feasib ili t stu dies .
RECOMMENDED ACTION
Staff recommends Council award by motion a fundraisi ng feasibility analysis contract to the Midas
Consulting Group, In c. in the amount of Sl 8,500. 5taff has re\ iewed th e qu alifi ca tions of the lo\,
bidder, Midas Consulting Group and has found no reaso n to object t o awardi ng th em this con tr a t.
BACkGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Th e City r ece ived three proposals fo r this study. All three firms we re in t erviewed and Midas
Consultin g Group was selected through competiti e p roces s. Th e stu d , will incl ud e a li st of th ose
interviewed, questions asked and non-attributed question r es p o ns es. The st udy wi ll be co mpl eted in
appr oxi mat ely 11 weeks.
FINANCIAL IMPACT
Three bids were received. Midas Consulting Gro up was the low bid o f $18,500. Adequat e funds
ar e ava il able w ithin the approved budget.
LIST OF ATTACHMENTS
Midas Consu ltin g Group contra ct.
Requ es t for Proposal
. '
)
I • 0
J
•
•
..
• -'
PURCHASING DIVISION
2800 S . PLATTE RIVER DRIVE
ENGLEWOOD . COLORADO 80110
BID REQUEST NO. 0-130
DATE:
REQUEST FOR PROPOSAL
l:RGLDIOOD COLTORAL ARTS CENTER
CAPJ:TAL CAIIPUGR n:ASIBJ:LITY ASSESSMENT
The City of Englewood wil l receiv e sea l ed Pro posals for s upplyir:g
"ENGLEWOOD CULTURAL A.qTs CENTER CAPIT.:l.L CAMPA IGN FE.::I.S:s::.::-Y
ASSESSMENT" as per speci:ica t.i ons n o later than 1 0:00 A.M . prevai_:~g
time, January 12 , 2 00 1 . Pro p osa s will be received a t the o:f.:.ce o :
the Purchasing Division , 28 Sout:i P_atte Riv er Drive, Eng _ewocc ,
Colorado 8 0110.
The City of Englewood is requesting proposals for
Consulting Services to prepare a Feasibility Study for
Cultural Arts Center .
Professio r:a :.
the Englewo oc
Late proposals will not be accepted under any c ircumstance, and ar.y
proposal s o recei•,ed shall be returned to the propo sing firm uno penec.
In addition, telegraphic and/or proposal sent by electronic devi ces ar e
not acceptab le and will be rejected upon receipt . Proposing firms wil ~
be expected to allow adequate time f o r delivery of their proposa_s
either by airfreight , postal service, or other means .
The City of Englewood is exempt from all federal. state, and l oca:.
taxes .
Proposals will be evaluated baaed on the Consultant Selection Process
as detailed in the Request For Proposal
GENERAL CONDITIONS:
Propos ing Firms are invited to, but not required to, at:tend the bid
opening . Bids received later than date and hour specified will be
returned unopened .
Proposal s will not be read aloud at the above time
Int:erested part:ies are invited to attend to rece ive a
submitting proposals.
and place .
l i st of firm s
Price wil l be firm for a period of at least s ixty (60 ) days fro m date
of bid opening.
,.
..
. '
I • 0
]-
•
•
•
REQUEST FOR BID
BID NO . 0-130
ENGLEWOOD CULTURAL ARTS CENTER
CAPITAL CAMPAIGN
FEASIB I~ITY ASSESSMENT
PAGE TWO
•
..
• -'
Proposing firms must submit ten (10) cooies of the proposa l for
evaluation purposes. Proposing firms are asked to submit the proposal
in a sealed envelope marked "ENGLEWOOD CULTURAL ARTS CENTER CAPIT,l.L
CAMPAIGN FEASIBILITY ASSESSMENT in the lower left hand corner.
Proposals will be quoted F.0.B. Englewood, Colorado.
Should a P::-oposing Firm find aiscrepancies in or om.:.ssion f::-om tie
Proposal specificati ons /gene::-al conditio ns or s:1all be in d oubt as :o
their meaning , he sha_l noti:y the Buyer for clarif ication. If the
point in question is not full y set forth, a written amendment will be
mailed to a ll pers ons obtaining specifications .
The City will not be bound or responsible f o r a ny explanations or
interpretat.:.ons other than those given in writing as set f orth in t:1.:.s
Request For Proposal. No oral interpretations sha l be binding on t ie
City.
The Proposing Firm sha ll be required to have suf:.:.c.:.ent pro perty ,
liability, and workers c ompens ation insurance and to p::-ovide the C i :y
with copies of the certif.:.cate of insurance.
The successful Proposing Firm will not discriminate against any
employee or applicant for employmen t because of race , c o -or, r eligio n ,
sex, age or national origin and will comp ly with the Americans wi :h
Disabilities Act. The Proposing Firm shall adhere to acceptable
affirmative action guidelines in selecting employees and shal l ens~::-e
that employees are treated dur:ng employment, without regard to the i r
race, color, religion, sex, age or national origin. Such acti on s hal_
include, but not be limited to, the following: emp loyment, upgrading ,
demotion, or transfer, recruitment or recruitment advertising; layoE f
or termination, rates of pay or other forms or c o mpensati o n; a:1 c:.
selection for training, including apprentices hip .
The City of Englewood shall have the right. to re ject any or all
Proposals, and to waive any informalities or irregularicies therein and
request. new proposals when required. In addition, the City reserves
the right to accept the proposal deemed most. advantageous to the bes t
interest. of the City.
Any awa::-d made in response to this Request for Proposal will be made c o
that responsible Proposing Firm wh o se offer technically will be most
advantageous to the Cicy price, delivery, estimated cost of
transportation, and other factors considered .
•
I • 0
•
•
•
REQUEST FOR BID
BID NO. 0-130
· .. ••·
ENGLEWOOD CULTURAL ARTS CENTER
CAPITAL CAMPAIGN
FEASIBILITY ASSESSMENT
PAGE THREE
, ,,.
'
•
• -
..
The Proposing Firm is required to provide all requests contained in the
Request for Proposal, any technical data, and any other information
available in support of their Proposal with their Proposal in order
that the City can technically evaluate the bid.
Requests For Proposals may be obtained at the Purchasing Di·,ision, 28 00
s. Platte River Dr., Englewood, CO 80110-14 07 between the hours of 8:00
A.M. and 3:30 P.M., Monday through Friday , No charge shall be made for
the first copy of the Request For Proposal. A non-refundable charge of
$15.00 for each copy in excess of one is required.
Proposing Firms shall contac~ Jerre __ Bl ack , Parks and Recreation
Services Director, telephone (303 ) 762-2581 on a~y tec:mical questions.
Proposing Firms shall contact Betty Goosrnan, Buyer III , Procuremen t
Division, telephone (303 ) 762-2392 on any questions relating to the
Request for Bid and Minimum Specifications. )
CITY OF ENGLEWOOD
Betty Goosman
Buyer III
I • 0
3 X
•
-•
.~-•
• -..
PURCHASING DIVISION
2800 S. PLA TIE DRIVE
ENGLEWOOD , COLORADO 801 IO
Bid request no.
Date:
REQUEST FOR PROPOSAL
Englewood Cultural Arts Center
Capital Campaign Feasibility Assessment
Part I -Instructions for Proposal
I. Description of Project_·
The City of Englewood Cultural Arts Commission, acting through it's Cu ltur:il .-\rt ·
Center Exploratory Committee . has developed a Cultural Art Center Bu si nes Pl:in . The
plan envisions the co nstruction and op er:it ion of an arts educ:i tion .md perfo,m:in e
facility to be located within the CICy of Englewood . The Englew ood C ity Counci l h:is
given direction to the Ca mmi · 10n to proceed with the planning :ind fe:is1b dHy pr cess
related to the proposed facility . The business plan has , at its core , the princ iple of a
private/public partnership. It is anticipated that SI 5,000 .000 of private contnbut ion;, must
be raised to meet the private share of the total project funding requirement s
II. General Description of Services:
The Cit y of Englewood respectfully request s Proposals (including fee·) for Profes ional
Services to prepare a C:ipit:il Campaign for the purpose of raising S 15.000.0 0 of priva te
contributions from foundations. corporations. and individuals in ,upport of the
construction of an arts education and performance facility in Eng lew ood. T he cope oi
servi ces will include the asse ss ment of the probabilit y of securing the fund · and
development of a Capital Campaign strategy plan . Specifically , ser vices :ire to include:
• Determine the feasibility of securing private contributions in the amount of 15 million .
• Create a roster of local, regional and national foundations , corporation s . :ind
individuals that are potential candidates to be solicited.
• Should the 15 million target be found not to be feasible , provide an alternative
funding options report.
• Provide a Capital Campaign Plan document. including a timeline , staffing structure
and budget requirement .
• Provide :i recommendati on fo r coll:ueral material that will be required fo r the
Campaign. Include the nature and purpose of the materials :ind cost.
•
0
I • 0
•
•
•
•
...
• -..
• Provide a document that detennines the feasibility of creating an endowment fund to
provide recurring income for scholarships in order to assure that no student is
prevented from benefiting from the Center's programs.
Ill. Scheduling : (the city reserves the right to modify the schedule as necessary)
January 12 , 2001
January 22-25, 2001
10 :00A.M . deadline for submitting proposals
Interviews of selected finns
January 29-February 5, 2001
April 30. 200 I
IV. Fee Proposal:
Finn sele ct ed
Contrac t submitted to City C o un ci l fo r
re view and appro val.
C o ntract aw arded
Fina l stud y tran smitted to C ity
A fee shall be prepared and submitted with the propos al. E:lch phase should include tasks.
cost per hour per finn team member and reimbursable expen es. The fee p ropos al sha ll
include a breakdown of tasks . hours nece ssary to complete each tas k. cost per tas k and
reimbursable expenses . Costs per meetings :ind ho ur s s pent therein shall al so be listed.
The finn selected shall be required to enter int o a ··n ot to exceed'' contract based up on the
finalized scope of services .
V. Proposal Fonnat :
In order that each submittal be evaluated on a fair and equal basis, the City reque sts that a
minimum of the following outline be used and contained within the bod y of the proposa l:
A. Scope of Serv ices -Provide specific infonnation as nece ssary to demonstrate
familiarity with the requested se rvice s. Please note an y modificat io ns to the
requested General Description of Services in this sec tion .
8 . Experience -Provide a specific projects list and descriptions of previous work
of a similar nature accomplished by your finn.
C . Personnel -Provide a complete list of names and resumes of indi viduals from
your finn who would be providing services on this project. If subconsultants
are to be employed. the name of the finn and their qualifications shall al s o be
included in this section .
•
0
I • 0
-
•
•
-----~---~-----------------~-------------~ -\ •
t• ~:· •• ..
• • ..
D . Work load and schedule· Present an outline project schedule and provide an
indication of the amount of effort required for the scope. Also list any possible
conflicts with other projects and relate the size of your firm and the capabilities
to meeting the proposed schedule .
E. References · Please provide a minimum of three references with individual
contacts, addresses, phone numbers, and project title for each.
F. Additjonaj Information • Include any other information deemed appropriate in
evaluating your firm as it related to the scope of this project.
..
0
I· 0
-.
ITEM
NO .
1.
•
..
• -
PROPOSAL
ENGLEWOOD CULTURAL ARTS CENTER
CAPITAL CAMPAIGN FEASIBILITY ASSESSMENT
DESCRIPTION QUANTITY
Englewood Cultural Arts 1
Center Capital Campaign
Feasibility Assessment
PROPOSAL
PRICE
$ __ _
..
Estimated Completion Date~~~~~~~~~~~~~~~~~~~
ALL MA'1'E1UAL P.O.B. CJ:TY OP BHGLEWOOD
PRICE QUOTE FIRM FOR. __ _ DAYS.
EXCEPTIONS:~~~~~~~~~~~~~~~~~~~~~~~~~~-
BY :
NAME (PLEASE PRINT) DATE
SIGNATUR E
TITLE
COMPANY
ADDRESS
TELEPHONE
...
0
I· 0
•
•
•
''·\·. ...
• • '
SPECIAL PROVISIONS INSURANCE
A. Insurance Limits:
The Contractor shall carry throughout the life of the
contract the insurance listed below:
Under Section B
Public Liability
Property Damage
Under Sectio n C
Publ ic LiabLity
Property Damage
Minimum Limits
Sl,000,0 00
$1,0 00 ,0 00
Minimum Limits
$1 ,000,000
$1,00 0 ,000
B. Public Liabi itv and Prooer~v Damage Insurance :
The Contractor sha ll maintain during the life o: th is
contract , Public Liability and Property Da~age Insura ~c e
acceptable to the City, covering the work contracted and a __
operations in connection herewith , and whenever any of t::e
work covered in the Contract is to be subl et, Contracto r 's
Contingent or Protectiv e Liability and Pro perty Dam a ge
Insurance. Such ins u rance shall provide limits not less than
tho se cal_ed f o r in these Special Prov isio ns .
C. Automotive Liability and Propertv Damage Insurance:
Whenever the work covered by the Contract sha_l involve t he
use of automotive equipment , the Contractor shall maintain
during the life of the contract , Automotive Public Liability
and Property Damage Insurance. This ins u rance shall provide
limits not less than those called for in these Specia~
Provisions to protect the Contractor from any and a ll c l aims
arising from the use o: the f ollowing in the execution o f the
work included in the contract :
(1) Contractor's own automobile and trucks.
(2) Hired automobiles and trucks.
(3) Automobiles and trucks not owned by the
Contracto r .
Such insurance shall cover the use of automobiles and trucks
both on and off the site of the project .
•
I • 0
•
•
• -
' ..
CITY OF ENGLEWOOD
SPECIAL PROVISIONS
PAGE 2
D. Workers Compensation:
•
• •
The Contractor and his sub-contractors shall comply with the
Workers Compensation Act of Colorado and shall provice
compensation insurance to protect the City from and aga inst
any and all Workers Compensati o n c l aims arisin g fro m
performance of the work under t.he c ont ract . Wo r ke :::-s
Compensation insurance to cove r obligati o ns imposed by
app_icable laws f o r any emp_oyee engaged in the pe:::-f o r.nanc e
of work under this c ontract , and Ei.ilo lovers • L.:.ab::..:i:v
insurance with minimum limit s of FIVE. HUNDRED ~HO US.!.ND
DOLLARS ($500,000) each accident, FIVE HUNDRED TH OUS,UD
DOLLARS ($5 00,000 ) d i sease -po_.:.cy limit, and FIVE HUND~~~
TH OU SAND DOLLARS (55 00,000 ) d isease -each emp loyee.
E. Liabi lity:
The Contractor s :1 al_ ir.dem::ify a nd save harmless t he Ci:y
against any and a_ damages t o pro perty or i nju:::-ies t o or
death t o any pers o n or pers o ns, including pro per cy ar.d
emp loyees or ager.ts of t h e Ci ty, and s h a ll defend , indemnify
and sav e harmless t:1e City from any and all claims, demands,
suits, actions, or proceedings of any kind, o r nac ure,
including Workmen's Compensation c_aims, o f or by any
whomsoever, in any way res ulting from or arising out of t he
operation in connection herewith, including opera t i ons of
subcontractors and acts o r omissions of employees or agent s
of the Contractor or his s ub -con c ractors. Ins u rance coverage
specified here i n and in the Special Conditions consti t.utes
the minimum requirem en t s and said requirements shal l in n o
way lessen or limit the liability of t h e Contracto r unde:::-the
terms of t h e Contract.. The Con trac to r s hall procure ar.d
maint.ain, at. his own c o s t and expense, any addi tional kinds
and amounts of i n s u rance t h at, in his own judgment, ma y be
necessary for h is pro per pro tectio n in the prosec ution of the
work .
All Certificates of Insurance shall be provided t o the Ci ty pr ior
to the undertaking of any work and prior to a Purchase Order be ing
issued . The completed Certificate of Insurance shall be sent to :
Purchasing Di v ision
City of Englewood
28 0 So . Platte River Dr.
Eng l ewo o d, co s o _10
Q
I • 0
•
•
-•
,., ..
February 9. 2001
City of Englewood
c/o Ms. Betty Goosman
Lead Buyer/ Purchasing Divi,ion
2800 S. Platte Ri ver Dri ve
Englewood. CO 80110-1-W
Dear :vi s. Goos man:
•
• -..
En •lt'\\(kM..I. C:olnr.iJo ..;01 .::;.;
Puhlu. Rd:u w n,
The flDAS Con ·ulting Gr up. In c . is plea ed to submit this revi,ion to our pro pl,,al
to provide fund-rai:,ing coun,el to the Cit~ of Englewood for a Capital Camp::11gn
Feas ibility As ·essment (Bid R<!que q :,.. . 0-130! originally submitted January ::6.
200 I . We understand the focu, of the Fea,1bilit\' . .\sse,,ment is te-;r a S 15 m1l11 on
capital / endowment campaign for a new Engle\\'OOd Culwral Art . Center.
We are pleased the City of Engkwood 1, beginning its fund-ra1,ing .1 ct1\ iue, \\ 1th th 1,
asses ment. as it i, a critic:.11 component t I rudent campaign planning . The a,,e,,ment
will ali date potential. create :.I\\ :irene,, o f both the ne<!d and opponu nit~. ident ify and
cultiv:ite pro:,pectiw lead :ind major donor,. a,,ure greater effi c iem.:y and co,t
effectivene,, in campaign implement.Jti o n. and enhance the likel!hood l1f campaign
succes .
The objec tive s of the propo"~d Fea,ibility Asses . ment are to :
• Determine the fea,ibili t~ of ,ecuring private co ntr ibuti ons in the am unt of 15 million:
• Create a ro,ter of local. regional. and national indi\·idu:il that arc potenti,tl lead and
major gift candidate :
• Pro\·i de an alternati\·e funding opt io n, report. sho uld the a,,e,,ment determine th at
rai si ng S 15 milli on in private co ntribut io n, i, not feasibl<!:
• Provide a Capital Campaign Plan Jocum<!nt. including a tim<!line. ,taffing ,tructure.
and budge t requ ireme ms:
• Provide rec o mmendati on, for collatera l materials needed fo r a ,ucces,ful c:.1mpaign
outcome. including the nature. purpo,e. and e,timated co,t of rnateriab: and
• Determine the fea,ib ilit) of crea ting an <!mlowmem fund to pro\ ide recu 1Ting income
for scholar~hip, in o rder to a, ure that no student is pre\·ented from b<=n<!fiung from the
Center's program s .
The MIDAS Con sulting Group·, Feasibility As,essment will Jbo:
• Evaluate key ,trength, and the City of EnglewooJ·-; internal prepared ne" a, it relate,
to org ani zi ng am! implemenung a 15 milli on capital / end O\\ ment campaign :
• Create greater awarcne,, of th e Em:kwood Cultur:11 Arb Ct:ntcr·, mission . ac ti\ 1lle,.
and purpo,e with potential leaJ . .111J m.1jor Jonor, a, ,l credible proje..:t W\Jrthy of
maj o r ,upport:
• Determine the 1110,t co mpd lmg e kmcnt , to includl' 111 a case fo r ,uppon:
..
I • 0
•
•
-•
•
·~
• • ...
• Ident ify the pu bl ic 's perception s as well as an y mi s perception s that may exi st in the communi t, and
sugges t enhancements to the me ss ag e needed for the campaign :
• Ide nti fy po ssib le o bsta c les, is s ue s. challenges and o ppo rtuniti es as percei,·ed by ke y communit~
repre se ntative s:
• Acquire the nece ssary strategi c and tactical infom1ati o n ne ce ·sary to g uide thc: campaign lO .1
successful. cost-effective conclusi o n in th e shorte st po,sibk tim e frame.
The Feas ibility Ass e ss ment is the initial pha se of an o,·er:ill ca mp aign -trat egy to obtain back gro und
informati o n and in sights . identify possib le vo lunteer leader hip. and secure the name s of those
pro s pective donors capable o f capital "'ift s o f S50.000. S 100.000 . S:!50 .000. S500 .000 . to S l milli o n
or more.
!Scopl1 of Services
THE FEASIBILITY ASSESSME:\T APPR OAC H
The Fe as ibility Ass ess me nt will be conduc ted in ac ord:ince wit h the fol!o,\·i ng fi ve-step approach :
SIii i: Prlllailll'V 11111'1111111111•1•
The :VIIDr\S Consu lting G ro up\\ di be gi n with :1 Pre liminary Internal Assessment to identify. rev ic"
and / or eva luat e the fo li o,\ ing :
• Plann ing material . cost estima te,. cu rre nt fund-ra i-i ng material s. etc .:
• Anucipated ,taff available fo r the capi tal can1pai gn:
• Sup port re, urce a\'ailabk v,. s uppo rt re so urces ne eded to secure contri bu ted do ll ar, for :i
ucce~,fu l 15 milli on capi tal initiative :
• Current a nd pa,t fund -ra1~in g and re lated mark eting activitie . an d material :
• Past fund-rai s in g, urce s and re,u lt s in Engle woo d and the great er Den ve r metropo lit an area :
• Met hod s fo r t!Stabl is hm g and ;,ub stantiat ing fund-rai ,ing goa ls. as well as tr :ic kin 2 fu nd -ra1,in!!
res ult,: ---~ ~ -
• ln fo nnati o n management sys tems a,·ailable fo r fund rai,ing. com,tituency rebti on,. and
communit y re lati ons :
• Do no r ide ntifi ca tion and cu lt iva tio n practices and proced ures cu1Tentl y in use or th at ma~ be
applicable to the capital campai gn effo rt:
• Other infrastruc ture practice s and need s relc:vant to preparin g for and execu ting a major campaig n .
It ,hou ld be no ted th at th e fo cu , of the preliminary internal as,es sment is not lO cri tiqu e the
perfonrnncc o f c urrent o r pas t City o f Englewood staff or volunteers . Rather. th<:: purp o,e of thi s
cffo n i, to pro vidc: s pe ific recommendation s to prepare the:: Cit y of En glew ood to manage a multi -
milli o n-d o llar capital / end wmelll ca mpaign . I • 0
-
•
•
•
..
• -
St111 II: EXICIIIIVI SIIIIIIIIV 111111 Case'" SU111n
Durin"" tep ll. T he :'vllD:-\S Con,ulting Group will prepare an Execu 11,e Summary of the C.1,c
for uppon in lud111g facts. figu re,. and a co mpell111g narra11,·e of the neeJ fo r and benefit · o f the
Englew ooJ Cultural ,.\rt Centt'r. Th is Execut ive Summar: Jnd a T .1blc: of Re quired Gift s fo r .1
S 15 million ·ap1tal / enJ wment ca mpaign w ill be pre ,e nte d and te ,ted dunn"" th e co nfiJenti al
inter vi ew,.
St11111: c,1111end1l lnt1rvtews
St ep Ill will be the per o nal. confidenti al interviews. the heart of the Fea,ibility A,ses~mc nt. The
MIDAS Co n ulung Group will u,e a que ,ti onnaire prep ared spec ifi cally fo r ;1nJ in cooper,lllon ,, 1th
th e City of En g lew ood 10 co nJu ct u p ~0-5 0 confidenual. per ·o nal inte r\'ie\\·,.
The ,e im er,·iew~ \\ ill be with rclcva n1 c mmun11y leader,. po tent i.tl leaJ and m:.tJ<'r J, n r,. and nther
111di vidual s with influence and in,i£hts deemed net:es,arY lO ide111i fr 111!l rcle,anl i,~ue,. e,J!u.lllllc!
fund-rai ·ing potemial. and Je\'eloping a cam paig n str :.ueg y that 1s 1no t app ropn .n e 10 time!~ ,111:ec"
Th e acrual num ber o f 1111 en IC \\ complered wi ll Jepend on rhe number of .1ppropnate pr,,,pc,u ,c
interYiewee 1d e 111 ifie d. :b ,,e ll ,1 , rheir ,, illinime ,, anJ a,·.111.ih iltr , (L) be intcn 1e"eJ Junnc! th e ume
frame of the Feasib il it y A,,e~~m e m proce,,. -· -
The purpose o f the 111ten 1e,,, ,Ire :
I . To pro, ide the 1ntcn te\\ ee, ,, 1th .111 under t.1nJ1ng 1lf the henet i ts o f he Engle" n,1d ul tur,tl \rh
Cent e r:
2. T o pro , 1de imen 1e \\ ee, \\ 1th J ckar rauon .tl e for the nceJ .ind 1ntcnJeJ u,c, ,11 he ,J['ll,Ii .1 nJ
endowment fumh :
3. T o pr o , 1Je J forum w :
• A,cen:.1111 int,:n ie\\ ee, · per,eption , of the camp ,11gn ·, 1mp.1c -po,n1, c rer, Tll<>n, .1 , 11 e ll .1s
ohJec ri o n,. co ncern,. and o b,tacle, to u , ercome:
• Gather a ,~ci tic ba,e f lllplll on ,·an ou~ campa ign 1, uc ,:
• ldent1f> the intcn 1e,1ee,· "ill1ngne" to endoP,e. co mn bute lunJ,. ur uther\\ 1, · ,upp,1r th..:
Cir> u f Englewo ct·, ·ap1tJI / end o,1 mem c amp aign for the Engle" ood ultural \1 , ..:n er :
• r\ ,e,~ the o verall funJ -rabin2 .:n, iro nment in" hich the Cn1 of En!!k\\ <lod "di hc ra1,1nc! th e'.
capit;il / endowmelll fu nd needed : . --
• Gather info rmat ion neces ary to develop an e nhan ccJ camp.11g n appro.11.:h "hu:h e,t ,uib the
City o f Englew ood. a~ \\ell as an acti o n plan. wh ich be ,t fultilb the Fea,1h d1t~ .-\.,,.:,,mcnt
o bjectives and overall campaign o bj ec tive ,.
3
I • 0
•
•
-•
Slllll:flllllllNn
. ' •'
·~
•
• -
At the completion of Steps I. II. and III. The MIDAS Cons ulting Group will prepare the Final Rep ort .
which will include:
• A Summary of Findings:
I . Including the preliminary incernal asse ·sment repon. and
2 . Confidential lnter,iews (including a stati,tical e aluation of response s ).
• F:iv o rable & Cnfavorable Facto r;, fo r Campaign Succe ,.
• Conclusio ns & Reco mmendati o ns .
A
• Tables of Gifts (the number and ,ize of gifts required to achieve the S 15 milli o n campaign g oal.
• Ros ter of Prospect s
• A Campaign Action Plan (,equential tactic5 \\ ith ·pec ific ta s ks . timeline,. and resp o n,ible
panies. noting what has been accompli,hed to da te). If the Feas ibility A, ·e ;,s ment determine, a
Sl5 million campaign initiati\·e is not fea,1ble. a detailed plan fo r an altem a ti\·e cour,e of acti o n
will be provided.
• Campaign Budget Con ·ideration,.
• L'nattributed lnte rvie\\ Re,pon\e;, (W hile the tr ad iuonal Feasibility As ,e,,ment repon f uthl'r
firm s doe, no t include a complete compendium o f responses. The MIDA S C o n,u lting Grnur·,
rep rt includes them became we belie\e. while lengthy. they are essential to full~ under-tanJ
o ur onclu. io ns and recommendati o n,. Furthermore . they are valuable fo r future funJ-ra1,mg
planning . All re s po nse, \\ ill be unattributed to as,ure the confidential it. o f the inten·1c \~ 1
• A c onfidential .. Int e lli gence Repon:· under eparate cover. identifying the gi\·in g interl',h .ind
perceived g ivi ng potential of ke y intervie\\'ee,. -·= llllf / lllllflllllWIIIMr lrfllllllllll
After ubmitting the Final Repon. The MIDAS C o nsulting Gro up w ill be a\'ailable to conduct .1
ses ion for Bo ard . l..e) \'Olunteers . and appropri,ite taff Lo present the Fea,ibility A,,e , ml'nt
finding . We will an;,\\er any questions regarding the Fe a. ibili t), A,sessment o utcome, a nd rient thl'
Board/ ke y vo luntec:r leaders / staff to the disciplines of comple ting the: capital campaign ,ucce,sfully .
A presentat ion o f ,e\·eral ,ucce,s ful campaign m ode ls and comm o n campaign mi ,take , ma~ be
included .
Throughout the Feasibi l ity Assessment. The MIDAS Cons ultin g Group will work c lo ,el y with the
City of Englewood and its as s igned liai son(s) to conduct the preliminary internal as ses,ment. develop
the Fea,ibility A s~ess ment questi o nnaire. repon the outcome,. and otherwise expedite the Fea;,ibility
Assessment proces~.
We have fou nd that it require s eight (8) to twelve ( 1:2 ) weeks to complete a Feasibi lit y Asse~s ment of
this nature. assuming that contact with and availability ot' the de~ired interviewees occur s within the
first six to eight week, of the process .
•
• C
I • 0
•
•
•
•
• -..
Tht: \Ii i),, l .n,ulun~ t ,roup !111..
ju.,s·s Ell)erience
A no te d in o ur enclosed credentials packet. The MIDAS C o ns ultin g Group is Englewood-based :rnd
i among the o lde st. mos t s uccessful firms of o ur kind in the Roc ky M o untain regi o n . In recent ye::i r,
man y local. regio nal , national. and international projects ha ve dominated o ur c lient list. W e have
recentl y o pened J Western Regional Office in Reno . Ne\·ada in suppo rt of o ur growi n g client list.
Services provided in the conduct o f a mJj o r campaign go beyo nd the ty pical role as coun se l. w ith
se ven profess io nal s providing seni o r-level expenise in the full-range o f capital and endowment
cJmpaign di sciplines. The MIDAS Cons ulting G ro up prov ide s full-service pro s pect identific::it ion am.I
re search capabilities through o ur affiliate . MIDASe:1rch . In c., with its o wn comprehen s i\·e re ,earch
library and Int ernet reso urces. We al so have a full-·ervice marketing divi sion tha t inclu de, ;i\\'ard -
winning . in-ho use graphic de s ig n capabilities fo r any camp:1ign mat eria ls o r o ther c o llat.:ral p ie c ,,
required . Our :iffiliate. Willing Philanthro py . In c .. p ro \'ide s full-~er\'ice pl:1nned gi\ in g ,er\ ice ,. of
p;inicul:1r value when considering e nd o wmen t dewl opment.
We are proud o f our record o f s uccess . whi c h we :mri b ute to the excepti o nal quality o f ou r fea~1bil ll }
assessments: a n efficie nt and effecti ve campa ign proce~,: res o ur.::1ng of campaign leader,. ,tatT . :md
vo lunteers in a wav that s us tain s their m o ti\'ation and m:1x im11e, heir 111\0lvement: and ..1 commilment
t equip o ur c lie nt s to proceed with campaign acti\ 1!1e, aft er .:on ,ultant 111\ o hement 1, completed .
We have extensive experience and ucces e · in num rou s difli:rent m o dc l of ..:apital ·::i mpaign . a ·
well as in o ur client secu rin g nume rou i.,-ligur ' o eight-figure gifts and g rant ·. \\'e author.:d J
grant requ.:s t to the Kres ge Fo und ::ition. a \t ichig a n -a ed na tirn::i l fo und a ti,,n . re ·ult ing in S.'00. 00
to ::i client's campaign : that comm itm.:nt rennin~ the 1::irg.: t gr nt the Kr.: ·ge Foundati o n h:i -nud e
in Colorado. A no ther client. th e '.\ie\ ada \t useum of . \n in R.:n c. \\ as recen t!~ \\a -a\\an.led a
$1 0.5 milli o n grant tO\\ard a $~0 milli o n goal.
The valid ity o f :MIDAS ;,tud ie, ha,\\ llh,t ood the te,1 o f time and campaign utc me,. H a\·ing had the
opportunity to compare o ur a,,e,,ment rep o rt, ,1 llh tho,e de\ eloped b y J nu mb.:r o f o ther very fine
nati onal firm s. we beliew our, i, th.: mo ,t compl.:te . prac ticJI. a nd photal to th e deci,ion-makin g that
typi call y fo ll o w . ,uch a ,tud y excrc i,e . \.1 0 \ 111g bey o nd the norm or a c ursory. and 100 ofte n se lf-
servin g pre -eampaign e \·aluation. \I !DAS empl oy, ,e\'e ral marke t analy ,i tec hnique s to as sure an
objecti e a nd thoro ugh ba,e of 111f rm:11i o n up n \\ h1 h o ur client can rely t make c riti cal deci s io ns .
The client, for \I hom \IIDAS ha, o ndu ted rea,ibiln:r a~se,,men t, ( al so re ferr ed IO a fund in"'
studi e, belo\1 ) and / o r internal audits s pan a wide s p.:c trum o f di,cip l in.:, and repre ,ent d i\·er,c:
campaign o bjective s, re so urce~. and dynamic ~.
Example, o f feasibility asses m e nt / funding ,tud y outcomes include :
• Robert Fuchs. the recentl y retired pres ident o f the Geo lo gical Society of America Found:ui o n and
manager of GSA 's S22 milli o n endo wm.:nt. write,: "MIDAS's f 11n di 11 g st11 d1 · 11 ·as ii11p,mw11 to 11 s
and 11 ·e ll clone. It a11 s 11 ·e red th e 'ho ,,· do 11 ·e do it · question s ... ,•en· critica l to ge t1i11 1( 111 ulenrnv."
The GSA study was nati o nal in scopt: and inv o h ·ed ,eni o r represe ntati ves fr o m Harvard.
Dartmo uth . Johns Hopkin,. Stanford. Cal Tech. and o ther maj o r in stituti o n,. Tht: M!D . .\S s wd y
determined GSA could rai,t: S5 milli o n within a two-y ear tim,: frame. and attain its ot her rund -
rai ,ing goa ls over a longer txriod o f time . MIDAS s ub seq ue ntl y served as coun se l fo r GSA·,
SI O million nati o nal campaign for c apital. endowment. and program funds . The S5 million goal
was achieved at the completi o n o f MIDAS's tw o -ye ar contract . and ,ta.ff wa, .:quipped to cont inue
campaig n activities to rai se the remaining S5 million for endowment purpo,es o\·er the c o ur,e o r
seve ral more years .
5
•
I • 0
•
•
-•
I •
.. ·~
• -'
• Nancy Rainwater. campaign chair for The Logan School for Creath·e Leaming . a private K-8
sc hoo l fo r gifted and talented students, comments: "The funding srudy yo 11 did fo r 11s is i11 credibly
1/10 ro11 gh and dewileJ. Yo11 ·1·e g ii ·e11 11 s a rea l dara base ro mo1·efrom. Yo11 're a11aly ri cal ·kills are
so guod. Yo 11 really c111 ro 1/11: chase a11J go r us moved ro rh e poillls we need ro foc 11 s 011. Yo11 ·1 ·e
done s uch a wonderjit! job. Thank yo 11 re ry m11 ch." MlDAS s ubsequently ser.·ed as cou n d fo r
Logan ·s S2 million capital campaign. Logan recentl y completed the campaign. rai si n g mo re th an
S'.!.9 million and exceeding the parent goal o f S l million by S650.000. One lead d o no r\\ ho gave
a gift o f $500.000 cited their funding study interview with MIDAS as the cataly s t for the ir
con s ideration of the gift.
• The '.\,'IIDAS Consulting Group was called in to e valuate a S 150 milli on capital c ampaig n at Iowa
State Univers ity, which had s t.ailed at S70 milion . After MIDAS 's recommendations were
implemented , the capital c ampaign went o n to exceed S200 milli o n.
A sampling of organizations for who m '.\-IIDAS ha re cently conducted assess ment s/ s tudie, inc lude:
/m enwrimwl I Na ri onal
Internati o nal Development Enterprises
Geological Society of America
Mineral Information In stitute
L'ni v. of C o lo rado Health Science, Center / ·111,·. of C lor.ido cho I of '.\leJu.:mc
V isni ng Nurse Association
M11/r i-Srar e Wes re m Reg io 11 & Ow-of-Swre
Bi s hop Manogue Catho li c High Sch I / Cm ver,11~ o f ;'l:e, ada. Reno
Colorado Chri stian Home / Tennvson Center fo r Children .ind Fam ihe,
Catherine McAuley Ho u,in g Foundation
Donor Alliance
Nevada Muse um of Alt
Thunderbird Lodge Pre ~ervati o n Societ~
Srar e11 ·ide I Local
As pen Hi s to ri cal Soc iety
Bal Swan Children·s Center
City of Lakewood/ Heritage. Culture & the Art s
Colo rado and Den ver Bar Associations
Dairy Center for the Alts
Denver Academv
Emerge ncy Fan{it y A ssistanc e
Horizons fo r th e Deve lopme ntally Di sabled and Serious ly Handi capped
Hudso n Gardens
Logan School fo r Creative Le aming
Mesa County Library Di stri c t
Mile Hi2h Children's Center
OCR Center
Rose Foundati o n
U rban Peak
Vail Alpine Garden Foundation/ Betty Ford Alpine Gardens
Yo ung Americans Educati o n Foundation
6
•
'
' ..
)
I • 0
•
•
•
•
!· ....
• • '
I Personnrl & SI aHing &.isounrs
A distincti\'t: of The \IIDAS Consulting Group is that we do not ub stitute le , e xperien ced perso nn el
to condu ct any part of the Fea ibilit y A · ess ment or campaign proce,,.
Mr. Michael S limes . Fo under and Chairman. will se rve a. the L.:a d Consultant to th e Cit o f En glewood
through out the co ur e of the Fe asib ilit. As. ess ment and any re sulting ca mpaign . if \>IIDAS -erv es a,
campaign manag.:ment / cou n el. \Is. Ann E. Roecker. Pre ident. as well a;, \b. Dianna Vigil and \I r.
John Hoski ns. both Seni or Con s ultant ,. r oth er \IIDAS per o nne l re oum:, mutu all y agreeJ upo n.
may participate in the Feasibili ty A, ·e,smem r ,ubsequent c ampaign acti vnies. as ne eded. to fu lfil l o ur
contract re s pon s ibilitie .
Both Mr. Slime s and '.Vi s. Roeck.:r each ha\·c twenty-nine ye ar 5 of experience and a recorJ of ,ucce,,
in conductin2 s uch fea sibilit v as se . menb . .is well a, ,ervin g a co un ,e l to multi-m illi o n do ll a r
campaign initiative s. Mr. Biime , i frequentl y sought a, a peaker at \·ariou . co nfere nces . meeting,. and
group s on a wide range o f fund-rai ,ing topic,. including capital camp.iign, and Board devel op ment.
Ms. Roecker is Pre sident -Elect o f the Board o f Dire cto rs fo r the Co lorad o Chap ter / A,soci a1i o n o f
Fundrai s in g Professio nab I fo rmerlv the '.\Jati o nal Societv o f Fund Raisi ng Execut i\·esl anJ ha , ,erved
as a Delegate 10 the '.\/SFRE Nati o nal As ·embl y. She i ·wide I~ regarde d r·o r her experti se in Lb ing
marketin g 10 enhance the campai g n proce s and her ,ucce;,;, in ma nJgtng maJo r campaigns .
Ms. Vigil ha, se rved ::is Dire cto r o f Development & \larketing at the Lo"'an S..:ho o l fo r Creau,·e
Leam ing. a, well as a wide ran ge of fund -ra isi ng and campai gn fi n.111..:e exp e rience ,. \l r. l-l o,k1m,
bring 5 planned giv in g and cap ital campaign expeni,e . as ;:i co mp lem ent to 1ho ,e re,ource~ whi c h ma~
alread y be av ;ii lablc through the Cit y o f Englewood . to a,,ure all po ,,1ble me ;rn , of ,uppo n and neeJ arc
accommod:ited . Pri or 10 joining MIDAS . Mr. 1-l os km :, ,erved J, :1 ,raff director at tw o local not-for-
profi 1, and. pri or to th ose po it ion s. as regi o nal man:iger of the Pre,byterian Fo undallo n . th e na1irn1·,
large~! denomi nati onal fo undati o n. \vith SJ billi o n in a,,et, at tha t llme. He wa s re,po m,ibk for etTo n,
that resulted in S2-+ milli o n a yea r in life in co me agreement,. .:!3 m11l1 o n J year in bequ e,i,. and
mo nit ored S 11 milli on in inve stment manage men! ,ervice,.
Suppon functio ns assoc iat ed with th e conduct of the Fea,ibility :\,,e~sme lll .md the prepar:ill l,n of
th e final rep ort w ill be provided th ro ugh T he MIDAS Con,ult ing G ro up offi ·e, as needed by co un,.:I
dunng the co ntract peri od . Our full computer -ba ,ed informati o n ,~ ,tern,. on-,iie Int e rnet ac cc,~ and
re ,earch li brary. comp lete graphic de ,ign producti o n capabili tie,. anJ ther re,o urces :i re a\'ail..ib le for
use o n th is project. Ad ditio na l s up port a. i,t:mce \\ ill be nee ded fr om the City o f En g le\\ 00d tor the
fo ll owi ng acti\'ities :
• Prepare and send lener, req ue,ting pef';o nal interview, on C ity o f Engle,\ood or other app ropriate'
lenerhead by March 20. 200 I (Draft o f sugge sted lener tex t wil l be prepared by \>IID AS );
• Pro vide Th e MID . .\S Con s ultin g Group. In c . with the full name,. bu sine,s title,/ employer. ;;ircet
addresse:,. a nd phon e numbe rs o f prospective interviewee , by \larch 10. 200 I
• Prepa n: ;1 11cl mail po,t-interview th ank yo u le ner~ on Ci ty o r En gk \\·oo d o r other appropria te
len er hea d (Draft of thank yo u lener ma y be pro \ ided by \IIDA S. if re4uc ,1e d ).
7
I • 0
J CIIIBDDI
•
•
-•
•
,. ~ '
• •
!Study Sr.bedule
As previously noted. we have found that it req uire s eight (8) to twelve ( 12 ) week s to complete a
Fea sib ility Assessment of thi s nature. Ba sed upon approval by the City of Englewood by February 20.
200 I, and the availability of the appropriate interview participants within the nece ssary time frame. the
Feasi bilit y Assessme nt final report will be submitted by May 18. 200 I.
The MIDAS Consulting Group·s consulting staff consists of se nior-level profess ional s. each
specialist in one or more areas of fund-raising and marketing . but generalists in all areas. ass uring the
availability o f neces~ary personnel to complete projects in a timely. high quality manner .
We do not currently have any anticipated conflicts with other projects that might pre vent The :VllDAS
Consulting Group from completing the Feasibility Ass essment in a timely manner. Sh o uld :VIIDAS be
se lected as counsel-of-record for thi s project. we will no t take on any new proje cts that might prevent
us from completing the contract ervices relevant to the Englewood Cultural Art · Center within the
anticipated time-frame.
I Communication & .tppronls
The folio,, ing communication and app ro val procedure s will be implemented by the City of Engle\\'O<ld
and The MIDAS Consulting Group during the co ntract period :
l . The City of Englew ood will se lect a designated repre sentative (..;) thr ugh wh om \IIDAS can
direct communication:
2. The City of Englewood ancVor its designated repre ~entati\'e{ -) will review and :ippr ,c ,ill m:i tcn JI
developed by The MIDAS Con sulting Group on it. behalf pri rt external u,e ( i.e .. the inte r, 1c,,
reque st letters. the interview que stio nnaire . etc .):
3. The final Feasibility Assess ment report will rem ain the propert y of The \IID . .\S C mulung rou 1
until final payment fo r the proposed ,ervice:, is made . :ifter ,,.hich it will bec o me the proper!~ f the
City of En glewood:
~. The '.'vllDAS Con~ult ing Group perso nnel will ho ld all informati o n and matetiab o btained fr m the
Citv of Em!lewood I r anv co llab orati\'e onrn nization s in stricte st confidem.:e . In no ca..,c will ,uch
info nnati on or materia ls be hared With other :vt!DAS client s. individual s. or other ornaniza ti on,
with out th e \\ n tte n perm1,,i o n o f the appropriate ;iuthority at the City of Englew ood .~
Nor will Th e MID..\ Con,ulung Gr up use any information or material pro,·ided by the City o f
Englewood for per, nal or bu,ine,, purp o:,e s. other than contractual re,pon sibilities o n behalf o f
the City of Engle,,ood:
5 . The City of Englew ood will not ,hare the resulting Feasibility A ·sess ment report. including a
summary o f the internal a.,,e:,,ment. the action plan, or other co mp o nent s o f the Fea:.ibilit y
As~e,,ment rep o rt or gl\e the material developed o n ii:, behalf by The MIDAS Con,ulting Group .
including this pr po~al. with other co nsu ltant s. individuals. organizations. or their repre ,entati ve ,.
without th.: ,, ritt.:n pem11~,1on o f the Chairman or Pre s ident of The MIDAS Com,ulting Group .
. o r\\ di the C11, f En11lew ood staff. Board members. or volunteers use anv such materiab .
im:lu<lmg this p;o po ,al.~111 their own businesses or personal enterpri ·es with.out the,, ritten
perm1,,1 n n o f 1he ha1rn .111 or Pre sident of The MIDAS Con:.ulting Group .
8
•
I • 0
•
•
•
I•~•• .. ·~
• -
I Fees & Kwenses
flll&SCIINIII If Pa•••
While The MIDAS Cons ulting Group·s standard ho url y rate is $150. th e fee for our Feasi bility
Assessments is not billed at an ho urly rate . The project fee for the proposed Feasi bility . .\ssessment.
regardless of hours expended. is S 17 ,500 plm out-of-pocket expenses no t to exceed S 750 without
written approval by the appropriate City o f Englewood authority. This fee include, usi ng \IIDA S's
support staff to sc hedule the interview appointments after names . addres es. a nd phone numbers of
prospective interviewees are pro v ided by the City of E ngle\\OO d a nd I o r an~ :1ffili ated re so urce the
City detem1ines.
A payment o f$-l.375 is required. alo ng with a igned cop~ o f thi s contract to initi ::ite Fe::i ;,ibi lit~
Assessment ac ti vi ti es. Such acti vities can beg in w ithin five (5 ) day~ o f receipt of the ::idv:mce payment
and contractual agreement by The \1TDAS C o n,ult ing Group o r at a time ::i, mutu::illy ::igreeJ by the Cll ~
of Englewood and MIDAS .
If the contract is ::ippro ,·ed by February 20'h . :i n in\·o ice fo r a ,econd payment o f S-1 .3 75. plu, :my out-
of-pocket expenses incurred . will be ,ubm itteJ no later than twenty (20 ) days after the ,ign ing o f th 1,
agreement with payment being i sued o n the 15'" of the m o nth and due by th e:: 20 '" of the m o nth .
The invoice for the third pay ment o f S-1.3 5. plu , the o ut -of-p oc ket expense s incurred ,me.: the I.i,t
s tatement . will be s ubmitted by April 9m_ wit h payment being due by the I 9'h of . .\pril. A fourth Jnd
final invoice for the S-1 .37 5 balance of th<:: fee. plu , the balance o f any out-of-pocket expen,e, incurred
s ince the pre vious statement , w ill be ,ubmi th:d with the:: final repo rt by May 18th . with final PJ) me nt
of the balance of fees and expen,e, due withm !i\'e d ays of the next sc he duled c he c k i,·il!Jnc '. ell her
the I " or the 15 '" of the m o nth. as is appropriate .
A late fee of $250 or 1.5 % of the o ut standin g balance. whichever is g re a ter. w i ll be ::ipplieJ tor
delinquent payments made ,,ithin thirt) (30) day of the due date .
The MID . .\S Consultin g Group's fees are based on th e amount of time it is a nticipated \,ill he
required to plan and execute c o mract acti\·ities suc cessfully. At no time d oes \IID.-\S pro\ ide
counsel to rai st: funds o n a commi · io n. pe rce nt age of funds raised o r co mpar:ible compensation.
Such methods o f compens a ti o n arc in direct conflict v,ith the Code o f Eth ics of the Asso c1 at i,)n o f
Fundrai si ng Professio nal s ( former!~ the :-,iati o n:i l Society of Fund Raisi ng Exec uth·e s) and o ur
commi tment to tha t Code .
blllSIS
In additi o n to fees due fo r prof e s. io na l ,en-ic e,. invo ice, fr o m The MIDAS C o n s ultin g G roup fo r the
propos-=d ~ervices will include o ut-o f-pockl.'t ex!)l:n,e, incum.:d in the conduct of c o ntract acti \·ities.
Out-of-pocket expenses include mileage (3 1 -:/mile ) o r auto rental and fuel. airfare . ho tel. me al s.
posta ge. facsimile tran s miss ions received (S 1.00/page ). blad. & whi t<:: la ser printing ( I 5c/pagel. colo r
la~er pr inting (S2 / page). photocopy 111 g ( IOc /page ). color copy ing (SI/ page/. lo ng-di,tance ph o ne
c ha rges. and a ny o ther incidental contract rela te d. o u1-<1f-pocket expen ses incu1Ted in the conduct nf
the campaign ,ervices.
9
)
I • 0
I
•
•
•
, .. ,~. .. ...
• -..
Expen ses fo r a locall y-based Feasibility Asse ss ment is ty pi c all y no more than S750. excluding air
tra,el. grou nd tran s po rtation. and ho tel acc o mmodati o n~ s ho uld o ut -of-area trip s be required.
Pay me nt for ut-o f-po c ket expenses will be due in full with the sc heduled payments for the
profe ssional fee . In all c ases. The MIDAS Con ulting Group will mak e e very effort to min imi ze
expense without compromising quality of service.
MJjor expenses. such as airfare, hotel accommodations or printing o f collat e ral pieces. will be paid
di rectly by the City of Englewood or an expense advance will be provided for uc h tr::t\'el -re late d
expenses. ln no case will The MIDAS Consulting Group incur a major expense: with o ut the pri o r
approval of the appropriate authority at the City of Englewood .
!t11trad .l,ree11eat
In submitting this proposa l. MIDAS assumes the following re~pon s 1bd11i e~:
I. Adherence to the highest s tandards o f professional ethi c,. The '.\llDAS Consulting Group fully
endorse s and complies with the s pirit and letter of the Code of Ethic~ of the A~sociatio n of
Fundraising Profe,s ionals (formerly the 1'atio nal Society of Func..l R.ii ~i ng Executive,) of whu.:h
we are active . due:--paying members.
2 . Pursuit of a capital/ endowment campaign approach. which is re a,o nable to implement and
sustain . while c hallenging the: Cit y of Englewood lO the: highe,t ,tandard s of perfo rm a nco:. A le.ir
rationale will be provided for any recommendatio n that require s re o urce, beyo nd th o,;e which
currently exist or which are projected in the: campaign budget. ,~hich will be re cornmende c..l in the
Feasibility Assess ment report.
The MIDAS Consulting Group welcomes the opportunity to be con~idered as cou n~el fo r thi s
impo rtant endeavo r. If the terms contained herein are agreeable to the City o f En g lew ood. a s igned
copy o f thi s proposal returned to The MIDAS Consulting Group ( to the En g le wood mailin g address ).
along with the S-U75 initial payment for the Feas ibility Assess ment. will con stitute a contract for
service . If you need additional infonnation prio r to formalizing thi s agreement. feel free to contact us
at 303 -770-9 500 (\'oice ), 303-770-9509 (FAX), or via e-mail at m idasco nsulting @qwest.net. In th e
meantime. pka,e accept our best wishes for you r s ucce ss.
Sincerel y,
/l(akdc.~
'.\ili c hael E. Blimes
Chairman
EN CLOSU RE
• IIIICIIC--IIIIRIIIM-IIIUIPIII
10
•
....
~
0
I • 0
•
•
•
' l :.;, •
. • .. ,.
• -
T he .\11 0 :\ ..... Co n,ultin ~ (iroup. lnL
Q Feasibility Assessment for $17 ,500 plus expense s. as detailed herein . An initial payment o f
$4.375 . along with a signed copy of this contractual agreement is pro\·ided to initiate service s.
The City of Englewood assumes responsibility for the appropriate tasks detailed herein .
The MIDAS Consulting Group will be responsible for scheduling the Feasibility Asse ss ment
interviews after the City of Englewood provides the names. addresses. and phone numbers o f the
prospective interviewees to whom interview leners are sent by the City of Englewood .
Date : 2./9/ Cl I
Accepted :----------------------Dat e: ______ _
11
. '
I . 0
•
•
-•
•
• -...
COUNCIL COMMUNICATION
Date: Agenda Item: Subject: Contract Approval -
February 20, 2001 11 C iii Deloitte & Touche, LLC
Initiated By: Staff Source:
D ep artment of Inform ation Technology D on Ingle -Direc tor of In fo rm ati on Technology
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
In th e 200 1 budget, Council app roved iundin g fo r th e implementa ti o n of a ne , Finance, Human
Resources and Utility Bill ing s stem (known as th e "ERP Pr oject"}, along,, ith fundin fo r
developm en t of a citywide Str ategic Information Technology Pl an for th e ne,t thr ee to fo ur\ e.ir .
At its February 5th Stud Sessi o n, Counci l reviewed sta ff's recommendatio n o n th e elec ti o n ot
D eloitte & To uche, LLC to assis t th e City in th ese endeavors .
RECOMMENDED ACTION
Staff recommends Council appro e, by motion, th e execution of a professi onal services consulting
contract with Deloitte & T ouche, LLC.
BACkGROUND, ANALYSIS , AND ALTERNATIVES IDENTIFIED
Fo ll owi ng Council re view and approva l of th e preliminary project plan 111 September 0 1 _o , an
RFP fo r consulting services was issued in October. The purpose of this planning and a essmen t
process is been t o:
(a} Work w ith th e City to evaluate business p ractices, identifv opportun iti s fo r
change, and define system needs -resulting in de tailed specifica tions ro r a
Request for Proposals (RFP} fo r new Finan ce, Human Res o urces and U tili ty
Billin g systems; and,
(b} Review and recommend a business m odel for th e effecti e and efficient
orga nizati on and deli very of te chn o logy-related services within the
organization and th e co mmunity -including an assessment of e-governmen t
opportuniti es -o er th e next three t o four years .
Thirteen cons ultan t proposals were received, fo ll owed by in-d ep th in ter\ ie\ s of to ur fina li sts. The
com mittee of eleve n staff represen tati ves fr o m six departments unanimous!\ re o mmended th e
D enver practice of D eloitt e and Touche . RefP.rence ch ecks included fo rmal o n-si te v isits wi th
c urren t o r past Delo itt e c ust omers Wes tm inster, Arvada and l efferson Coun ty. all of w hi c h
support ed the se lec tion re comm endati on .
The proposed cos t of th e con trac t is $184 ,600 and is brok n o ut as follows :
• Finance, human resources and utilit billing svs t em
needs assess m ent and RFP devel opment.
S 120,000
D
I • 0
-
•
•
•
•
),
:·.···
• •
• Overall Information Technology strategic plannin g and
e-Government assessment.
FINANCIAL IMPACT
564,600
The consulting project cost is covered within the $300,000 ide nt ified in th e FYCP for needs
assessment and implementation support services for the pr oject. O f this cost, $25 ,000 is
attributable to Utility system needs and will be covered by Utilities funds .
LIST OF ATTACHMENTS
Contract for Consulting Services
Deloitte & Touche, LLC
..
..
I • 0
•
•
•
•
• -"
CONTRACT FOR CONSUL TING SERVICES
THIS CONTRACT, dated for reference purposes only this_ day of ___ _
--------------' 2001 , is made and entered into by and between the
CITY OF ENGLEWOOD , ST ATE OF COLORADO , a Colorado Home Rule
municipal corporation (the '·City") and DELOITTE & TOUCHE LLP (the
"Consultant").
RECITALS
WHEREAS, the City is in need of varied Consultant Services to as sist the City
with activities leading to the Cicy·s selectio n ofa comprehen sive and inte grate d
informatio n management and processing system for financ ial. human resources and
billing information c··ERP Sys tem .. ); and the development of a Strate gic In fo rm ati o n
System Plan ('"SISP '.).
WHEREAS . the Consultant has the experience and re so ur ces to provi de consultati o n
servic es fo r the as se ss ment of public se cto r integrated sy stem s an d th e de vel o pm ent of
informati o n sy stems strategic plans,
AGREEMENT
NOW, THEREFORE. for and in considerati on o f the co venants and cond iti o ns
set fort h here in. and for other good and valuable consideration. the sufficienc y o f wh ich
is hereby ackno wledged. the City and Consultant agree as follows :
I. SCOPE OF SER VICES.
A . The Contract Documents shall consist of this Contract. the Proj e ct
Description and Consultant Scope of Services. Cost Schedule and
Target Project Timeline which is attached hereto and inc orporated
herein as Exhibit "A", the Rate Schedule which is attached heret o a nd
incorporated herein as Exhibit "B", and the Insurance Requirement s
which are attached hereto and incorporated herein as Exhibit "C." It
there is any conflict between the provisions of this Contract and th e
other Contract Documents, the terms o f this Contract shall co ntro l.
B. Consultant shall furnish the lab or and materials necessary to as s ist th e
City with acti vities leading up to and including the de vel o pment o f a
bid package for a comprehensive and integrated, automated
information management and processing system for human re sources.
financial system and billing system (ERP System), as well as
de velopment of a Strategic Information Systems Plan (SlSP). Serv ices
I • 0
-
•
•
2
•
•
,., .. ..
• -
shall consist of those services set forth in Exhibit A, with an option
available to the City to extend the scope of services to include vendor
assessment, contract negotiation support and implementation services.
The parties agree that those portions of the Contract Documents
deali..'lg with said Optional Services may need to be revised to conform
with the City's needs as the consulting engagement progresses . While
said Optional Services shall be governed by the terms and conditions
of this Contract, their cost shall be subject to negotiation. except for
hourly rates associated with these Optional Services which shall be
based on the Rate Schedule attached hereto and incorporated herein as
Exhibit C. Any such revisions shall comply with the requirements of
paragraph 8 set forth herein .
C. The City understands that the proper and timely completion of
Consultant's services hereunder require the reasonable cooperation of
the City ; including , without limitation. its agencies, and their
respective officers. directors, employees, other personnel and agents.
The City agrees to provide all such reasonable cooperation requested
by Consultant. including. without limitation. the following :
_ Access to City personnel.
_ Appropriate commitment of the City's project team . A roster of
City project team members: their general roles and estimated time
commitments are included herein as Exhibit D. and shall be
deemed accepted by Consultant as a result of their acceptance of
the integrated Contract.
Timely review of documents and delivery of City findings and
guidance regarding Consultant requests . For the purposes of this
section. ·'timely" shall be defined as the undertaking of reasonable .
duly diligent action by the City within the parameters of standard
City decision-making processes and procedures in a manner which
does not cause unreasonably deviation from project goals,
schedules and objectives .
_ Office space as available and access to support services such as
copying and telephone .
'
..
•
)
I • 0
•
•
3
•
• •
D . It is understood and agreed that the Consultant's services shall include
advice and recommendations with respect to the selection of an ERP
System. While the City will make all decisions with regard to the
selection of the ERP System. it is understood that the City is making
these decisions in part based upon that advice and those
recommendations. It is recognized that factors in addition to that
advice and those recommendations may also influence the City's
decisions .
2. JHE CITY REPRESENT:\ TIVE. The City designates Don Ingle. Project
Manager, as the ·'City Representative:' The City may change its
representative at any time by wrinen notice to Consultant. Consultant agree s
to consult with and take direction only from the City Representative or
designee as to the Services being perfonned.
3. JHE CONSUL TANT REPRESENT . .\ TIVE AND KEY PERSONNEL. The
Consultant understands that, for this Contract. the City relies upon the
specific technical expertise of certain individuals . Consultant agrees that
Robert S. Schein and Timothy A. Davis. the co-leaders of the Consult an t" s
Denver Public Sector practice will lead the project team. and will be ass iste J
by a staff consultant or consultants as necessary on this Contract as
approved by the City Representative . Consultant agrees it will not sub stitute
different project team members \\-ithout specific authorization of the C it;.
Such authorization shall not be unreasonably withheld. Consultant
designates Timothy A. Davis as the ··Consultant Representative ... The
Consultant Representative shall be responsible for advising the Cit;· o f the
status of the services and for assuring timely and periodic communicatio n
with the City Representative .
4. PRICE AND PA Y\IIENT .
A. Pursuant to this Contract. the City shall pay the Consultant an amo unt
not to exceed $184,600 .00. for Services identified in the scope of
services. This shall not include those services identified as potential
Optional Services. The ·'not to exceed'' amount for all Services shall
be referred to herein as the "Contract Price··.
B . With the exception of the Optional Services. the Consultant shall
submit invoices for the Services perfonned every two weeks. Invoices
shall be prepared without cost to the City and shall be accompanied by
appropriate documentation of time spent. Payment by the City shall be
made after review and approval of each invoice and within ten ( l 0)
days of City's review and approval of such invoice . The total
Contract price noted in Paragraph 4 includes all fees and out-of-pocket
expenses for both the Consultant and its subcontractors . All expenses
•
I • 0
-
•
•
•
•
), . .. ,· .....
• -
incurred by Consultant in connection with this Contract except those
previously approved by the City Representative. shall be the sole
responsibility of the Consultant.
C. The City shall pay Consultant bi-weekly for all Services other than the
services referenced as Optional Services upon delivery by Consultant
of all deliverables as specified under the Scope of Services as set forth
in Exhibit A; and upon compliance with Period of Performance
requirements set forth in Paragraph 6 to the extent, if any. they are
subsequently amended as set forth in Paragraph 8 herein, provided
failure to comply is not the result of City delay or delay by an entity
other than the Consultant. -Nothing in this Paragraph 4 is intended to
limit the City's remedies set forth elsewhere in this Contract.
The City will be in material breach of this Contract if the City's
account becomes sixty (60) days or more overdue. unless the
Consultant has received a wTinen objection to the bill from the City .
In that event, Consultant may. at its sole option :md \\ithout waiver of
any rights. suspend its Services :md resume them upon receipt from the
City of the amount then currently due Consultant.
5. APPROVAL AND ACCEPTA:-JCE OF THE SERVICES . The City
Representative shall be the sole judge of the acceptability of the Services as
defined by the Contract Documents. If. at the sole discretion of the City.
conferences with the Consultant are necessary or desirable to explain or
correct work that has been done. the Consultant shall make no additional
charge for time or costs for personal anendance at such conferences. or for
making the required explanations or corrections .
6 . PERIOD OF PERFOR.\IANCE . The Ser\'ices to be performed pursuant to
this Contract shall commence upon the City 's approval of this Contract and
the required insurance as set forth in paragraph I:! (the "Start Date") and
shall continue to and including October I. 200 I. with the exception of the
performance of possible Optional Services as described in this Contract.
Services shall be performed in accordance with the time periods specified in
Exhibit A .
,. ..
)
I • 0
•
•
I v
5
•
•
l·
• -..
7. K.'JOWLEDGE OF THE SERVICES . Before executing this Contract.
Consultant became fully informed reg:i.rding the services to be provided to
the City . No adjustment or modification of this Contract shall be allowed fo r
any misunderstanding of the Services or of the terms and provisions
contained in this Contract.
8 . AMENDMENT OF AND CHANGES IN THE SERVICES.
A . The City's Authorized Representative may frcm time to t:rr:e. by
written notice issued to the Consultant, request an extension of the
Start Date or the Period of Performance or make such changes in the
Services to be provided under this Contract and shall ha ve such further
authority. if any. as may be specifically granted or authorized y the
City Council to initiate or process administrative change o rders
affecting Period of Performance , price or quantity o i work to be
performed hereunder. No such extension or other reque ted c han ge
shall be effective unless agreed to in wTiting by the Con ultant. The
Consultant shall not commence any changed work here under affecting
price. Period of Performance . or quantity prior to rece ipt o f a dul y
executed change order or contract amendment whic he\·er may be
specified by the Authorized Representative .
8 . This Contract contains the entire agreeme nt o f the partie s w ith re s pe ct
to the subject matter hereof and supersedes all ora l or .. vr itten
representations , understandings or agreements relat ing to the subject
matter hereof. Except as expressly provided. the City Representativ e
may not agree to or accept any amendment to thi s Contract with o ut the
authorization or approval of the City .
9 . TER~IINATION A, ·o RE\1EDIES .
A . The City reserves the right to terminate thi s Contract in whole or in
part for its convenience or the convenience of others by giving thirty
(30 ) days \\Titten notice of such termination to Consultant. The City
reserves the right to terminate this Contract in wh o k or in part with
cause , by giving \vrinen notice of such termination to the Consultant.
The failure of Consultant to comply with Period of Performance
requirements set forth in Paragraph 6, as amended as set forth in
Paragraph 8, shall not constitute cause for termination of this Contract
to the extent such failure is the result of City delay or delay by an
entity other than the Consultant or Consultant"s subcontractors. In the
event of termination for cause , the City agrees to give the Consultant
fi ve (5) bu siness days to cure such default to the satisfaction of the
City . In the event Consultant has not cured the default in a manner
acceptable to the City. as solely determined by the City . within five (5)
business days of such termination notice , termination shall be effective
D
I • 0
•
...
• -..
and final.
B. In the event of termination, Consultant hereby agrees to incur no
additional expenses and shall perform no further services for the City
under this Contract as of the date of receipt of the notice of
termination, unless otherwise requested by the City. provided
however, that the City shall pay Consultant for all services performed
in accordance with the Contract requirements prior to receipt of the
notice of termination and for other services requested by the City and
completed in accordance with the Contract requirements prior to th<!
effective date of termination .
C. Damages . All time limits stated in this Contract are of the ess enc e.
The failure of Consultant to substantially complete the ser,ices in
conformance with this Contrac t shall result in damage s suffered by the
City due to such delays or other failure . including. with o ut limitation.
the cost of completing the serv ices and any additional expen ses
incurred by the City as determined by the City . The City s hall rec o ,·er
damages by deducting the amount of the damag es fr om any mo nie s
due or that may bec ome due to Co ns ultant. In the event the remaining
balance due to Co nsultant is insufficient to co ver the full am ount o f
damages, then Consultant sha ll pay the City the amount due and th<!
City shall be entitled to any and all rights and remedie s available t it
in law or equity .
1. In no event shall direct damages recovered hereunder o r claim s.
liabilities or expenses related to this engagement other than those
specified in Section of this Section exceed two time s the amount
of the Co ntract Price, which shall include any and all cha ngl!
orders and amendments:
(a) except to the extent finally judicially determined to ha ve
resulted from bad faith or intentional misconduct of the
~ Consultant. its partners , employees or perso nnel. and
•
•
6
•
(b ) except that the foregoing limitation shall not apply to the
indemnification provisions of paragraphs 16 and l 7E .
2 . In no e vent shall indirect , consequential, special. incidental.
puniti ve or exemplary damages recovered hereunder exceed
twenty percent (20%) of the Contract Price which shall include
any and all change orders and amendments:
(a ) except to the extent finally judicially determined to have
resulted from bad faith or intentional misconduct of th<!
Consultant, its partners , employees or personnd. and
•
)
I • 0
•
•
7
-•
•
l• '..!• ...
• -..
(b) except that the foregoing limitation shall not apply to the
indemnification provisions of paragraphs 16 and I 7E .
10 . PROFESSIONAL SERVICES, NON-ASSIGNMENT AND
PROHIBITION ON SUBCONTRACTING. The knowledge. skills and
experience of the Consultant are deemed essential to the satisfactory
performance of the Services. This Contract may not be assigned by either
party without the prior wTinen approval of the other party and any such
assignment without prior wTinen approval shall be a material breach of this
Contract. Consultant shall not enter into any subcontracts with respect to
the Services required herein without the prior written approval of the City
Representative , with the exception of change management consultant
services designated in this Contract which may be pro\·ided by Destra
Consulting Group. Inc . Approval of any subcontract shall not relieve the
Consultant of responsibility for the performance of the subcontr:icted
services . The Consultant shall be responsible for coordination of all work
required to complete the Services , including all work to be performed by its
subcontr:ictors . Consultant shall bind e:ich subcontractor to the temi s :ind
conditions of this Contract as applicable . Thi s Contract is void:ible by the
City if subcontracted by the Cons ultant without the express ,,T itten con sent
of the City .
11 . INDEPE~DENT CONTRACTOR STA T C . P . .\ Y\.!E:'\T O F TAXES
AND UNEMPLOYMENT INSURA:,.iCE . In performing the Services
under this Contract. Consultant and its emp loyees act as :in independent
contractor and neither party shall act or represe nt itself as an agent.
representative or employee of the other and shall not cre:ite any obligation
on behalf ofor in the name of the other. Consultant is solely responsib le fo r
necessary and adequate workers· compensation insurance and sh:ill be
responsible for withholding and paying all federal and state taxes for it s
employees. Consultant and its empl oy ees :ire not entitled to unemployment
insurance benefits unless unemployment compensation coverage is provided
by tht: Consultant or an entity other than the City .
12 . INDEMNIFICATION AND INSURANCE .
A . Indemnification. Consultant shall indemnify and hold harmless the
City from any and all claims, suits, actions. liabilities and reaso nable
defense costs caused by the negligence or willful misconduct of
Consultant. its partners. employees or personnel , while eng:iged in the
performance of Services under this Contract: provided . howe ve r. that
iftht:re is also fault on the part of the City , any entity or individual
indemnified hereunder, or any entity or individual acting on the City's
behalf: the foregoing indemnity shall be on a comparative fault basi s .
•
..
I . 0
]
•
•
8
•
•
1· .. ...
• -...
As a condition to the foregoing indemnity obligations of Consultant.
and those set forth in paragraphs 16 and I 7E. the City shall provide
Consultant with prompt notice of any claim for which indemnification
may be sought hereu.'lder and shall cooperate (and shall cause all
entities and individuals under its control to cooperate) with Consultant
in connection with such claim. Consultant shall be entitled to control
the handling of any such claim and to defend or settle any such claim.
in its sole discretion, with counsel of its own choosing at Consultant"s
cost. The indemnity shall survi ve the termination of this Contract.
The provi sio ns of this Section are solely for the benefit of the parties
hereto and not intended to grant any rights , contractual or otherwise. to
any other person or entity. The terms and conditions of Paragraphs 16
and l 7E shall control with respect to the indemnification pro\ is ions set
forth therein and the limitations set forth herein shall no t apply with
respect to those indemnification provisions.
8 . Insurance . Consultant agrees to obtain adequate insurance LO\·erage fo r
complying with all the terms and condition s and liability .icc e pted ur
assumed. including but not limited to , the minimum co \·erage requ ired
as set forth in Exhibit C. Consultant shall comply w ith all in urance
requirements specifo::d in Exh ib it C.
13 . EQUAL EMPL OYMENT OPPORffNITY : UNAUTHORIZED ALI E '.\S .
Consultant shall not refuse to hire. discharge. promote. dem o te o r
discriminate in matters of compensation against any person otherwise
qualified, solely because of race. creed. sex, color. national o rig in o r
ancestry. disabled condition or age. Consultant shall not knowingly empl o ~
unauthorized aliens to perform any portion of the services and shall comp!~
with the provisions of the Immigration Reform and Control Act of 198 6.
14 . CONFLICT OF INTEREST Consultant certifies that it has no conflict of
interest under the professional standards of the AlCP . .\ or the Colorado St ate
Board of Accountancy wit h respect to the performance of services required
to be performed hereunder and that it will compl y with such professional
standards during the term of this Contract. Consultant certifies that th<::
AICPA and Colorado State Board of Accountancy Standards are
controlling and binding o n Consultant with respect to the Services being
performed hereunder.
15 . OFFICIALS NOT TO BE NEFIT. 1 o member of the City government.
whether el<::cted or employed thereby. shall be paid or rec eive. dim:tly or
indirectl y. any share or part of this Contract or any benefit that may arise
therefrom .
•
..
I • 0
•
•
9
-•
•
• -'
16 . CONFIDENTIALITY OF SYSTE:VIS . In addition to containing public
record information, a substantial amount of the infonnation stored in the
City's computer system is confidential and not subject to unauthorized
disclosure . Many of the data processing programs. processes or other
software products in the possession of the City are confidential and may be
protected by copyright, trade secret or other proprietary rights. and are not
subject to unauthorized disclosure . All proprietary rights shall at all times
remain with the City and no proprietary rights are hereby transferred to
Consultant. The City is and shall remain the sole owner of the computer
programs and information contained therein. and at no time shall Consultant
have the right to license , sublicense , assign , sell . copy or otherwise make
available to other persons or institutions , any portion of the computer
programs or any information contained thereon or obtai ned therefrom. The
Consultant agrees to indemnify and hold harmless the City and its elected
officials. agents and employees from all liability . claims , damage s and
expenses, including attorneys' fees. arising out of the Consultant's discl osu re
of any confidential information stored in or obtained from the City's
computer system that is not necessary for the purp ose of the Contract.
The foregoing provisions shall not apply to any information that
(i) is or becomes publicly available ot her than as a result of discl osure b~
Consultanc in breach here of,
(ii) was kn0\\11 by Consultant prior to. or is developed by Co nsultant
independently of its receipt from the City. or
(iii) is required to be disclosed by law o r in co nne cti on with litigation
pertaining hereto . This indemnity shall survive the te rminat ion of th is
Contract.
17 . MISCELLANEOUS PROVI SIO NS.
A. Financial obligations of the City, payable after the current fiscal year. are
contingent upon funds for such purposes being appropriated , budgeted and
otherwise made available during any such subsequent year . If fund s are n t
so appropriated . budgeted and made available. the City may terminate this
Contract by notice to the Consultant . As of the date hereof, the City 's fi scal
year is the calendar year. Upon tennination and to the extent of lawfull y
available funds , the City shall remit all amounts due to Consultant under thi s
Contract through the date of termination .
•
..
)
I • 0
-
....
•
•
10
•
•
.. ..
• -
B. Compliance with Laws . Consultant shall observe and comply with all
applicable federal , state and local laws , regulations, rules or ordinances that
affect those employed or engaged by it , the materials or equipment used or
the performance of the Services and shall procure any and all necessary
approvals, licenses and permits all at its own expense.
C . Ownership of Documents . Any data , documents or other things or
information provided by the City to the Consultant during the performance
of the Services shall be and remain the sole property of the City at all times.
The Consultant shall return or provide to the City all such data, documents
or other things and information and any reports, drawings , and other
writings produced by the Consultant by the completion date and before final
payment of the Contract Price. Upon payment of the Contract Price. all
reports. drawings and writings produced by the Consultant shall be and
remain the sole property of the City . Consultant sha ll have the right to
retain copies of data, documents or other things or information as requ ired
by law or by the professional standards of Consultant's industry. All data.
documents or other information pro vi ded to the Consultant or to which the
Consultant has access as a re s ult of this Contract and res ults or conclusions
of the Services shall be deemed confidential and shall no t be disclosed by
the Consultant to any person or entity not a party to thi s Contract without
the prior wrinen consent of the City unless otherwise required by law .
The foregoing provisions shall not apply to any information that
(i) is or becomes publicly a\·ailable other than as a re sult o f disclo ·ure b~
Consultant in breach hereof.
(ii) was known by Consultant pr io r to. o r i de\·el ped by Consultant
independently of its receipt from the Ci ty . or
(iii) is required to be discl osed by law or in connection with litigati o n
pertaining hereto .
D . Records . All records including applicable billing re co rd s. reaso nabl y
necessary to substantiate the fees and expenses billed to and paid by the City
hereunder shall be maintained by the Con s ultant and made available up o n
request to the City for inspection and audit for a period of three (3) ye ar s
from the date of termination hereof unless the Consultant is notified in
writing by the City of the need to extend the retention period as a result of
pending litigation. Records shall be available for the time period set forth in
this subsection with no cost to the City for copies thereof.
E. Copvrights/Patent s . The Consultant represents that it owns or otherwi se has
the rights to utilize al! materials and information in whatever form utilized
I • 0
]-
-
•
•
11
•
•
•,.
• -
by the Consultant in the performance of the S.:rvices herein . The Consultant
agrees to protect, defend and save harmless the City against any demands
for the payment for the use of any patented or copyrighted material. proc ess.
design, article or device or property (as desc ribed in Section 17P below) that
may be contained in the deli verables prepared or used by the Consultant in
connection with the performance of the Services by the Consultant under
this Contract except to the extent that such infringement arises from
(i) The City's modification of the Consult<'.nt's deliverables o r use thaeof
in a manner not contemplated by this Agreement:
(ii) The failure of the City to use any corrections or modificatio ns made
available by the Consultant :
(iii ) Information. materials. instructions or s pecitications pro\·ided by or on
behalf of the City:
(iv) The City's distribution o r marketing for the benefit of third parties of
the C o nsultant's work products. or :
(v) The use of the Consultant's work product in combi nati o n with any
product or data not pro\·ided by the Consultant whether o r not with the
Consultant's consent. The fo regoi ng pro\·isions o f this paragraph
constitute the sole and .:xclusive remedy of the: City . and the sok and
exclusive o bligation of the Consultant. relatin g to a clo.im that the
Consultant's work product infringes any patent. copyri=ht o r o ther
intellectual property right of a thi rd party . This indemnity shall
survive the termination of this Contract.
F . Choice of Law . This Contract and the rights .md duties of the parties hall be
interpreted in accordance with the laws of the Stat;: of Colora do applicable
to contracts made and to bt: performed entirely within thi! State.
G . Forum . The co urts of the State of Colorado o r the Colorado Federal
Courts shall have so le and exclusive j uri sdiction of any disputes o r litigati o n
arising hereunder betwec;:n the City and tht: Consu ltant. This provisi o n shall
not apply to disputes or litigation involving a third party which are bro ught
by a third party outside the State of Colorado .
H . Venue. Venue fo r any and all legal actions arising hereunder between the
City and the Consultant shall lie in the Di strict Court in and fo r the County
of Arapahoe. State of Colorado or the C nited States Distri ct Court ~ r tht:
District of Colorado . This provision shall not apply to legal actio ns
involving a third party which are brought by a third party outside the tate
of Colorado. I • 0
•
•
12
-•
• I •
,.
• -
I. Force Majeure . Notwithstanding any other provision in this Contract. neither
party shall be liable nor held responsible for any failure to perform or delays
in performing its obligations under this Contract which result from
circumstances or causes beyond either party·s reasonable control. including.
without limitation, acts or omissions or the failure to cooperate pursuant to
this Contract by the other party (including. without limitation. entities or
individuals under the other party's control, or any of their respective
officers, directors, employees, other personnel and agents), fire or casualty .
act of God, strike or labor dispute , war or other violence, or any law. order
or requirement of any governmental agency or authority .
J. Notices. Any notice or communication given pursuant to this Contract shall
be given in writing, either in person or by certified mail. return receipt
requested . If given in person. not ice shall be deemed given when actuall y
given at the time indicated on the duly completed return receipt. '.\otice o r
communications given in \\'riting to either party shall be deemed to ha\·e
been received upon actual receipt and shall. at the request of the sending
party City. be confirmed in writing .
Notice shall be given to the parties at the following addresses:
To Consultant :
To the City :
Timothy A . Davis
Delaine&: To uche LLP
555 17th Street. Suite 3600
Denver. CO 802 0:!-3 94:!
Don Ingle. Project Manager
City of Englewood
I 000 Eng lewood Parkway
Englewood. CO 80110
The parties shall g ive wrinen notice pursuant to this Section of an y change
of address and the date upon which such new address will become effective .
K . Authoritv . Each party warrants that it is authorized to enter into this
Contract and that the individual executing this Contract is authorized to
enter into this Contract.
L. Survival. Notwithstanding anything to the contrary , the parties understand
and agree that all terms and conditions of this Contract which may require
continued performance or compliance beyond the termination date of this
Contract shall survive: such termination date and shall be enforceable as
provided herein in the event of a failure to perform or comply by a party to
this Contract ..
•
,.
..
)
I • 0
•
•
13
-•
•
•· ..
• -..
M. Headings. The headings of this Contract are for the convenience of
reference only and shall not affect in any manner any of the terms and
conditions of this Contract.
I
~
N . Severabilitv. Jfany provision of this Contract is declared or found to be
illegal, unenforceable or void. then such provision shall be null and void but
each other provision hereof not so affected shall be enforced to the full
extent pennined by applicable law.
0. No Obligation/Preclusion. Consultant understands that by entering into
this Contract. the City is making no commitment to the Consultant with
respect to any services not specifically described herein in connection with
the ERP System or otherwise.
P. Delaine & Touche TechnologY.
1) Delaine & Touche LLP has created. acquire d or otherwise has right -
in , and may. in connection with the performance of Services hereundt:r
employ. provide. modit· or further de\·elop \·arious concepts. ide:i s.
methodologies. procedures. kn ow how and techniques . related to
information technology (the "D&T Techno logy").
2) Ownership of Deliverables . Except as pro\·i ded below. upon full and
final payment to Delaine & T ouche LLP hereunder , the tangibk item
specified as deliYerables or work product in the proposal. engagement
lener or contract to which these term s are anached (the "Deli\·erabks")
"'ill become the property of the City. To the extent that any D&:T
Technology or any software of Deloitte & Touche LLP is c o ntain.:d in
any of the Deliverables. Delaine & Touche LLP hereby grants the
City. upon full and final payment to Deloitte & Touche LLP
hereunder. a royalty-free. fully paid-up. worldwide. non-ex lu si\ e
license to use such D&T Technology or any software of Deloitte&:
Touche LLP in connection with the Deliverables .
3) Ownership of Deloitte & Touche LLP Property . To the extent that
Deloitte & Touche LLP utilizes any of its property (including. with o ut
limitation, the D&T Technology or any hardware or software o f
Deloitte & Toucht: LLP) in connection with the performance of
Services hereunder. such property shall remain the property of Del a ine
& Touche LLP and, except for the license expressly granted in
Paragraph P(2), the City shall acquire no right or interest in such
property. Notwithstanding anything herein to the contr:iry. the parti.:s
acknowledge and agree that Deloitte&: Touche LLP may empl oy .
modify, disclose. and otherwise exploit the D&:T Technology
(including. without limitation, providing services or creating
programming or materials for other Clients ).
.
I • 0
•
•
•
•
. .
• -
The parties agree that nothing in the Section (P) is intended to convey
intellectual property rights of the City or any third party to the
Consultant.
Q . UCC Inapplicable. Consultant warrants that it shall perform its services
hereunder with due professional care . Consultant is providing services
under this Contract, and the provision of any tangible items hereunder shall
not be considered the sale of goods within the meaning of the Uniform
Commercial Code.
IN WITNESS WHEREOF. the City and the Consultant have executed thi s
Contract as of the date(s) set forth below .
ATTEST : CITY OF ENGLEWOOD
STA TE OF COLORADO
B Y ~~~~~~~~~~~~-
Lo ucrishia A. Ellis, City Clerk Tom Burn s. Mayo r
...
Date )
DELOITTE & TO lJ CHE LLP
By J . JL.
avis. Director
STATE OF COLORADO
) ss .
CO CNTY OF ftv,yc.. J..c ~-)
j'1 . On this /'/ day of P.fi,.."'"-~ . 2001 . befo re me per so nally appeared
T imothy A. Davis , known to me to be the ~ct or of Deloitte & Touche , the corpo r atio n that
execv.terl the within and foregoing instrument, and ac know !edge d the said instrume nt to be
the fr ee and voluntary act and deed of said corporation for the uses and purposes therein
:n cnrioncd , :i nd on oath s tated that he was authorized to execute said instrume nt.
IN w:'!.'NESS WHEREOF , I have hereunto set my hand and affixed my official seal the
day and year first above written .
My co!:l nnss ion expires :
I -'i'-.J oo C
l-+
I • 0
-
•
•
J v
•
''"•.,. ...
• -'
Exhibit A -Consultant Scope of Services, Cost Schedule and Target
Project Timeline
The Consultant Serv ices will consist of the following activ ities :
Activ ity 1:
Activ ity 2:
Activ ity 3:
Act ivity 4 :
Project Kickoff, Change Readiness and Project Facilitation
De velop High-Level E-Government Strategy
Develop High Level Information Technology Strategic Plan
Bus in ess Practice Assessme nt and ERP Select io n Preparation
Target completion timelines are provided for each Activity . At each timeline benchmark , the
Consultant will verify that either (a) the deliverables produced by the project teams are sufficien t
to successfully proceed to the next activities ; (b) that the project team deliverables are
inadequate , cannot be relied upon and must be revised to correct the defic iencies . or ; (c )
deliverables for which the consultant has more direct responsibility (for example . Strateg ic
Information Systems Plan act1 v1ti es ) are reviewed and approved with the City Represe ntat iv e
before subsequent dependent activities take place .
Activity 1 Project Kickoff, Change Readiness and Project Facilitation $40,000
Target Timeframe: February -July, 2001
1.1 Conduct Steering Committee Project Plann ing Meet ing
We will meet with the City 's Project Manager and Steering Comm ittee to :
Con firm project goals and objectives
• Fina li ze workp lan and timet ab le
• Identify dates for interim status meet ings
• Discuss on-s ite logist ics for proj ect team
• Determine roles and responsib ilities for City project team members
• Identify City personnel to participate in project activiti es
• Identify relevant documents and materials for rev iew by Delo itte & Touche pro j ect
team
• Finalize logist ics for the project team kickoff meeting
1.2 Conduct Project Team Kick off Meet ing
The kickoff meet ing wil l bring the project team together to ensure that everyone has a
common understand ing of expectations , roles and responsibilities . and each other . The
meet ing will be interactiv e and encourage open dialogue . The focus will be on
developing a sense of comfort around the project objectives and an understanding of the
implications of be ing a project team member from a human resource perspective .
Included is also work on team operating agreements , validating and consensus on
project scope and time-frame , defining core and part-time team members . and
contract ing with the Steer ing Team on levels of support and dec ision mak ing .
•
•
I • 0
-
l
•
•
I • ·~. .. ,,.
• -...
1.3 Review Background Materials
To maximize the value of time spent with City personnel we will learn as much as
poss ible about ex ist ing operations, current utilization of technology and future plans , by
reviewing materi als provided to us in response to our in itial data request.
1.4 Perform Project Facilitation Activities
These activities include facilitating weekly and monthly roundtab le and steering
committee meetings . These meeting are integral to timely decis ion-making and allow
the various stakeholders to stay in touch with the progress of the project. Maintenance
of the project workp lan is included in this activity .
--,•
'
'
I· 0
2
X
-
•
•
•
•
I• ,~ . ''
• -..
Activity 2 Develop High-Level E-Government Strategy
Target Timeframe: March -April, 2001
2 .1 Conduct E-Government Diagnostic
The purpose of this task is to :
..
$10,000
• Understand existing services wh ich are deli vered in whole or in part throug h
interr.et channe ls
• Understand plans for any future efforts in th is area
• Determine the capacity of the City's technology infrastructure to support e-
government services
• Identify supplemental opportunit ies for leveraging the internet in meeting the
goals and objectives of City departments
• Identify any obstacles to imp lementing e-government initiati ves
This diagnostic will be completed through a combinat ion of interviews . foc us group s . and
written surve ys based upon the input of the City's Proj ect Direc tor an d Stee rin g
Committee .
2 .2 Ide ntify E-G ov e rn ment Pr iorities for City of Englewood Stakeh ol de rs
Building upon the results from the pre vious task . we will conduct three se pa rate workin g
sessions with each of the following groups -e lected officials , citizen ad vi sory group . an d
business community representatives . The purpose of these sessions will be to
understand each group's objectives and priorities for the City 's intern et se rv ice de liv e ry
for the short and long term. These sessions will include an educationa l compon ent to
provide each group with an indication of services that could potentia lly be p rovided
through the internet, and associated challenges . The results of these sess ion s wi ll be
documented for use in the development of the Informat ion Te chnolog y St rategic Plan ,
requirements for a new ERP system , and 1n further e-Govern ment initiat iv es to be
pursued by the City .
,.
..
I . 0
•
•
-•
•
.•.
·~
• -'
Activity 3 Develop High Level Information Technology Strategic Plan $54,600
Target Timeframe : March -June, 2001
3.1 Understand Current Techno logy Opera tion , Env ironment and App licati ons
3 .2
3 .3
3 .4
3 .5
In this task, we will confirm our understand ing of th e ex ist ing technology serv ice de live ry
and support model , sk ill sets . tra ining . standards and procedures , network and
arch itecture , and app li cat ions . The scope of this review will include IT support
mechanisms outside of the IT De partmen t itse lf , such as system "power users " 1n other
City departments . We w ill assess th e st rength s and weaknesses of the current
environment through a combinat ion of interviews , focus groups . and written surveys .
Th is effort will be gu ided by our 4-Questions approach . To ach ieve a balanced
perspective, we will ascerta in the input of staff in the Informat ion Technolog y
Department , staff-le vel user personne l 1n cus tom er departments . and key members of
City management. As part of our assessment , we will identify areas of uncertaint . that
must be addressed prior to issuing an RFP for an ERP syste m . We will work with th e
Steering Committee to immediately address those iss ues so that the ERP acq u1s1t1on
process remains on schedule .
De elop SWOT (strengths , weaknesses . opportunit ies and threats ) Ana lys is based upon
the res ult s of the prev ious task. as we ll as our expe rience draw fro pre vi ous
engagemen s and our proprieta ry best pract ic es and co parat 1ve per'or a nce
databases , we will compile a SWOT ana ly sis of th e City 's tee nolog functio n and I s
use of information technology .
Deve lo p Information Technology Strateg ic Plan
After confirming the results of our SW OT analy sis with the Stee ring Commi ttee . we will
de e lop a draft strategic plan which conta ins recommend ations that bu il d upon exi st in g
st rengths , address weaknesses and th reats , and cap it a lize on opportun ities availab le to
the City A reas of focus w ill inclu de organizat iona l mode l. ro les and respons ibilit ies .
proJect s, sta ndards and procedures. skil l sets and tra inin g , a nd performance
measurement tec hniqu es The strateg ic pla n will be de veloped with particular
considerat ion gi ven to the e-governmen t v1 s1on establ ished in the pr ior activ ity .
Furthermore . we will leverage our prev ious experi ence in thi s area and incorporate
applicable best pract ice information as part of our recommendations . We will also
include a plan for impleme nting the propose d recommendat ions and strategies , which
will inc lude a priorit izat ion of tas ks , sequencing of projects , and a proposed timel ine as
well as ass oci ate d roles and re spons ib iliti es. The plan will be based upon a four year
timetab le as spec ifi ed in th e RFP .
Present Draft Final Rep ort
We will meet with the Steering Committee to discuss our recommenda tion s and addre ss
any open issues . Based upon the feedback provided , we will make appropriate
modifications and issue th e Strateg ic Plan in final format.
Crea te Chang e Management Strategy
We will wo rk with he Steering Committee to craf t a "need for change " com mu nicat ion
strategy based upon the draft final report . Th is strateg y will be targeted to ward
•
4
•
I • 0
o-
•
•
•
•
• -..
employees of the Information Technology Department and will be based upon how the
recommended changes will likely affect them. This strategy will be designed to build
acceptance for the recommendations included in the plan and to ease the transition to
the envisioned future state .
...
I • 0
I
J
•
•
•
Activity 4
•
• -'
Business Practice Assessment and ERP Selection Preparation
$84,000
Target Timeline : March -July, 2001
4 .1 Conduct Project Team Train ing
...
The purpose of this task 1s to tra in the City's core team of emp loyees ass igned to this
initiative on change acceleration and meeting management techniques . This inc ludes
how to deal with res istance that ma y be encounte red to proposed ch anges and how to
build consensus for such changes as we ll as other action items . Meet ing fac ili tat ion is
also an important element , as it 1s env1s1oned that core team me m bers w ill be leading
teams of other City employees that w ill partic ipate in th is project on a part-time bas is .
Furthermore, during this task . we wil l work with the team to identify ke y stakeholders a nd
an influence strategy , deve lop a v1 s1on for the selection process and "e levator speech"
as an additional communicat ion piece .
As follow up to these sess ions we will ha ve s ix ·progress check '' meetings to ensure
progress is being made , coaching on dea li ng w ith more res istant stakeholders 1s
received , and other acceotance issues are addressed . We also include a da ys wo rt h of
unass igned consu lting time Destra can provide on an as-needed bas is .
4 .2 Develop As-ls Business Process Maps
In add ition to se lect ing and implementi ng a new financ ial manage ment pa ck ag e . th e City
is seek ing to improve man y of it s bus iness processes in the areas co ve red by this
proiect. To fac ili tate that process , the City w ill need to docume nt how tho se pr oce sse s
are current ly performed . These process maps w ill se rv e as a starting poin t for
d iscuss ions about which process , pol icy. and organ izat ional cha nges sho ul d be adopted
as part of this proi ec t. Furt hermore . these process maps wi ll be utilized 1n se era l wa s
d un ng the 1mp le mentat 1on of the selected software . The y w ill be provi ded to th e
1mp lementat1on serv ices vendor(s ) to educate them on the wa y the City curre ntly
conducts bus in ess . The y will also be included in user gu ides to educate City of
Englewood emp loyees about the changes associated with the new system
imp lementat ion
Dun ng the As-ls Bus in ess Pro cess Mapping activity , we w ill :
Work w ith the City's Project Manager to develop guidel ines for project teams o n
the business process mapping component of the engagement . This may include
suggested act ion steps , definition of key terms , sample process flows , and othe r
required information to be collected (e .g . cycle time , transaction volumes ,
systems utilized etc).
• Work with the City 's Project Manager and the team leads to determ ine the
schedule for the process mapping activity and educate the team members on
what 1s expected during this activity .
Pro vi de sa mple pro cess maps to the project teams to use as a starting po in t for
the work during this activity.
Work wi t h the team to determine appropriate distribution of workload among
team members .
6
•
I • 0
•
•
•
•
..
• •
Participate in team discussions around the logistics and substance of the process
mapping work . Provide ins ights and suggest io ns about how to organize the wo rk
and how to be st capture all required information .
Coa ch proiect tea m members on an individual bas is to facilitate the ir complet io
of the process mapping work .
Review sample drafts of process maps and prov id e feedback .
Participate in team meet ings to discuss process maps and ide ntify a preliminary
list of issues or problems with exist in g business processes . Pro vi de guidance to
the team aro und potent ial opport un iti es fo r impro veme nt.
4 .3 To-Be Process Visioning
4 .4
During th is acti vity , teams will comp lete comprehens ive iss ues lists wh ich outline
limitat ions of existing processes or opportu 1 1es or imp rov ement. Tea swil l then
conduct visioning sess ions to identify and discuss potentia l so lut ions to those iss ue s .
Those solutions may inc lude process cha ng es . po li cy changes , organ izat ion ch anges .
and technology improvements . Teams will he n de elop business cases for each of the
proposed solutions . Recommendat ions for proc ess changes that are generated during
this activity will be used to help de velop add 1t1ona l syste m requirement s during Tas k 4 .5
to ensure that the new ERP system will support t e recommended change s.
During the To-Be Process Visioning act ivi ty , we wil l.
Work with the City 's Project Manager to de velo p templ ates a d instructions for
the de velopment of issues and solutions documents
• Assist project team leads with the fac ili tation of team sess ions to complete issues
lists and to brainstorm potential solutions
Provide best practice information to project teams for the ir co nsiderat ion in the
development of solut ions
Provide guidance to the teams in their efforts to de ve lop bus iness case
justifications for the recommended solut ions
• Review sample drafts of issues and solut ions documents and provide feedbac
• Assist the team in develop ing ideas or strateg ies for overcoming oppos1t1on to
proposed solutions
• Coach the teams in preparat ion for presentat ions to the Stee ring Comm ittee and
City Council on issues and so lutions
• Participate in team meetings to de velop requirements for recommended so lutions
Conduct a Req uest for Information (RFI ) Process
The purpose of this act ivi ty is to narrow the field to 3 or fewe r vi able vendors to enab le
the City to better focus its resources on the ensuing assessmen t and selection process .
The prospect iv e vendors wi ll be asked a series of quest ions that will enable them to
d ifferent iate themselves and allow the City to cull the more extensive vendor list to a
more manageab le siz e We will ass ist the City in de velop in g the methodolog y for
conduct in g the RF I process . custom izing an RF I template to the City 's requirements .
re v1ew1ng the RF I prior to its dist ri bution , and responding to vendor inquiries related to
the RFI. We will also assist 1n the development of scoring cr iteria as well as the actua l
scoring of vendor responses
•
7
. '
I • 0
J
•
•
•
•
'"'·· ..
• -
4 .5 ERP Educationa l Sess ions
In o rde r to effectiv el y identify process improvement opportunities and partic ipate 1n the
de term ina ti o n of requirem e nts for a ne w system , City e m p lo yees wi ll need to ha ve an
unde rstanding of the capab ilities and lim ita tions of current ERP pa ck ages . In thi s task,
we will present an overview of the generic capabilities of ERP packages to City
employees that will be involved in determ ining system requirements and se lect ing
software . Additionally , we will arrange for two or three day-long ven dor p ro duct
demonstrations or "discovery sessions " to provide participants w ith a fi rst-hand se nse of
the look , feel , and capabilities of ERP products . Our responsibilit ies w il l includ e working
w ith the Steering Committee to select appropriate vendors , securing ve n dor
participation , establishing an agenda for the sess ions , and fac ilita t ing the vendor-led
presentat ions to help ensure that the vend o rs address all appropriate areas .
4 .6 Deve lop and Prioritize System Requireme nts
The core of an y soft w are package selec ti on is the de ve lopme nt of system requ ire me nts .
Through our extensive experi ence ass ist ing clients wit h ERP se lec tio n 1n itiat1v es . we
ha ve deve loped a comprehensive database of sys tem requ ire m e nts . W e will leverage
th is source as a start ing point for defining system requireme nt s for the City of
E ngle wood .
T o ens ure th at t he sy s tem req uire me nts are c ustom ized to meet the ne ed s of the City ,
employee part1c1pat ion is criti cal. To fac ilitate that participatio n , we w ill c o nduct a
tra ining sess io n to pre pare pa rt icip ants for the ir res po nsib ilit ies in revi e w ing . ed it in g . a nd
mod1fy1 ng requ ireme n ts . T hi s se ssion will a lso cove r ot her co ns ide rations suc h as how
to incorporate the E-Governme nt Strateg ic P lan, the Information Tec hno log y Strate g ic
Pla n. and the improvement opportun ities identified in Tas k 4 .3 into sys te m req uirem ents .
We will wor k w ith the Steering Comm ittee to determ ine the most effective process for
comp leting the tas k of re vie w ing , mod ifying and pr ioriti zing system requ ire ments .
De loitt e & Touche w ill fac ilitate the effo rts of City teams in this regard t hrough focus
grou ps , one-o n-one coach ing , and oth er means . We wil l also deve lop guide lines for
prioriti zing system requireme nts wi th the input of the City's Proj ect Manager and
Ste erin g Committe e .
4 .7 Devel o p RFP Outline and Eva luat ion Frame work
W e wi ll deve lop an outline of a ll of the sections tha t need t o be includ e d 1n a fin a l RFP
and provide the City w ith sample RFPs for similar wo rk to use as res ou rce s . We will
work with the City 's Project Manager to ass ign RFP sections to app ro priate ind ivi dua ls
for de velopment and participate in discussions with those ind ivi d uals to se t exp ectations
about their assignment. We will also review the draft RFP and pro vid e feedback to the
team . Furthermore , we will work with the Steering Committee to es tabl ish a framewor k
fo r eva luating propo s al s from vendors . Th is includes estab li sh ing we ig h ts for each of
the vendor evaluatio n components and determining which suppleme ntal mechan isms to
use in se lectin g the w inni ng ve ndor be yo nd w ritten propo sa ls .
Once the RFP has bee n d istributed , we will ass ist th e team in plann in g for the b idd e r's
co nfe rence a nd answering que stions from the vendors regard ing the RFP .
•
8
•
)
I • 0
-
•
•
•
. \ •
..
• •
Project Workplan and Costing Assumptions
The project workplan and cost estimate for Activities 1-4 was developed based on the following
assumptions :
1. Through an "RFI Process ," the City will narrow the field of potential software vendors
down to no more than 3 prior to vendor demonstrations.
2 . The following functional areas will be considered in scope for the system selection :
City of Enl:Jlewood : General Ledger, Fixed Assets , Inventory , Distribution .
Accounts Payable, Purchasing, Accounts Receivable , Cash Receipts. Budget .
Project and Grant Management, Human Resources, Payroll, Fleet Ma intenance
Management
Englewood Utilities : Utility/Customer Billing System and Operations and
Maintenance System
Note: We understand that the City performs accounting services for the Ut ili ties
Department on a contractual basis . We expect that many of the functiona l
requirements for the Utilities Department will be identified within the context of
the City evaluation .
Cost Summary
Activity 1: Project Kickoff, Change Read iness and Project Facilitation $40,0 00
Activity 2: Develop High-Level E-Government Strategy $10,000 I
Activ ity 3: Develop High-level Information Technology Strategic Plan $54,600
I
Act1v1ty 4 : Business Pract ice Assessment and ERP System Selection $80.000
Total: $184,600
Costs include both Deloitte & Touche and Destra Consulting services . Out of pocket expenses
are also included .
9
..
I • 0
I
•
,• -.. . '
• . (
' . -
Exhibit B -Rate Schedule
The following are hourly billing rates for the Consultant's personnel :
Through After
5/31 /2001 6/01 /2001
Partner $280 $285
Director $250 $255
Senior Manager $225 $230
Manager $200 $210
Senior Consultant $155 $160
Consultant $130 $135
Destra Consultant $200 $200
•
• I· 0
10
•
-
•
•
-.
•
), •,,
• -
Exhibit C -Insurance Requirements
A. Insurance Limits :
The Contractor shall carry throughout the life of the contract the insurance li sted
below :
Under Section B
Public Liab ility
Property Damage
Under Section C
Public Liability
Property Damage
Minimu m Li m its
$1,000 ,000
$1 ,000 ,000
Minimum Limits
$1,000 ,000
$1 ,000 ,000
B. Pub li c Liab ility and Property Damage Insurance :
The Contractor shall maintain during the life of this contract , Pu bli c Li a bil ity and
Property Damage Insurance acceptable to the City , covering the work contr acted
and all operations in connection herewith , and whenever any of the wor k covered 1n
the Contract is to be sublet, Contractor's Contingent or Protec tive Liabil ity an d
Property Damage Insurance . Such insurance shall pro vi de lim its not less than
those called for in these Special Provisions .
C . Automotive Liability and Property Damage Insurance :
D.
Whenever the work covered by the Contract shall in volve the use of autom ot iv e
equipment , the Contractor shall mainta in during the life of the contract , Automot iv e
Public Liability and Property Damage Insurance . This insurance shall prov ide lim its
not less than those called for in these Special Provisions to protect the Contractor
from any and all claims arising from the use of the follow ing in the e xecut ion of the
work included in the contract:
(I ) Contractor's own automobile and trucks .
(2 ) Hired automobiles and trucks .
(3) Automobiles and trucks not owned by the
Contractor .
Such insurance shall cover the use of automob iles and trucks both on and off the
site of the project.
Workers Compensation :
Th e Contractor and his sub-contra ct ors shall compl y with the Workers
Compensat ion Act of Colorado and shall prov ide compensat ion insurance to
protect the City from and against any and all Workers Compensation claims arising
from performance of the work under the contract. Workers Compensation
11
•
I· 0
-
•
•
•
..
• -..
insurance to cover obligations imposed by applicable laws for any employee
engaged in the performance of work under this contract, and Employers ' Liability
insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS
($500 ,000) each accident , FIVE HUNDRED THOUSAND DOLLARS ($500,000)
disease -policy limit, and FIVE HUNDRED THOUSAND DOLLARS ($500 ,000)
disease -each employee .
E . Liability:
The Contractor shall indemnify and save harmless the City against any and all
damages to property or injuries to or death to any person or persons . including
property and employees or agents of the City, and shall defend, indemnify and save
harmless the City from any and all claims , demands . suits, actions , or proceedings
of any kind, or nature , including Workmen's Compensation claims, of or by any
whomsoever. in any way resulting from or arising out of the operation in connection
herewith, including operations of subcontractors and acts or omissions of
employees or agents of the Contractor or his sub-contractors . Insurance coverage
specified herein and in the Special Conditions constitutes the minimum
requirements and said requirements shall in no way lessen or limit the liability of the
Contractor under the terms of the Contract. The Contractor shall procure and
maintain, at his own cost and expense. any additional kinds and amounts of
insurance that , in his own judgment. may be necessary for his proper protect ion in
the prosecution of the work .
All Certificates of Insurance shall be provided to the City prior to the undertak ing of
any work and prior to a Purchase Order being issued. The completed Certificate of
Insurance shall be sent to :
Purchasing Division
City of Englewood
2800 So . Platte River Dr .
Englewood . CO 80110
12
,.
. .. ..
•
I· 0
32X
• ..
]-=-..
• -'
Exhibit D -Staff Roles
I I Estimated Time
Name Role Commitment (as %)
Don lnale Project Manager (I T Director) I 95 % I
Mike Flaherty City Manager's Office Core Team I 50%
:-.1err.:,er (Ass t . Ci!'; ManaQer)
Frank Gryglew,cz Fin ance Department Core Team 75% I Member (Finance Director)
Steve Dazzio Finance Department Core Team I 80%
Member (Accountin a Manaaer)
Jenn ifer Nolan Finance Department Core Team
I
80 %
Member (Accountant II) I
Susan Eaton Human Resources Department Core
I
25 % I Team Member (HR Director )
Andrea Ocampo Human Resources Department Core I 80% I Team Member (HR Coord in ator)
John Bock I Ut ili ties Department Core Team 80%
l Member (Utilities Administration
Manaaerl
Kerry Bush Utilities Department Core Team I 80%
Member (Ut ility Billin a Techn ici an ) I ,
•
I· 0
13
•
•
1.
2.
3.
4 .
Call to order.
•
• -
AGENDA FOR THE
REG ULAR MEETING
MONDAY , FEBRUARY 2 , 2001
7:3 0 P.M.
Englew ood Civ ic Cente
1000 Englew ood Parkwa
Englewood , CO 80110
In voca ti o n. ~
...
<'
5. Minutes.
a. Minutes from the meeting of Regular City Council Meeting of February 5, 2001.~
6 . Scheduled Visitors . (Pl ease limit our pres entati o n t o t en minutes.)
a. Jane Schnackenberg will be present to extend an invi tation t o City Co uncil to attend a
meeting of the Baha 'i Community on March 3, 200 I . ~~
'a__ ;;;J'P~"';B'/,0 ':'J'?t " 'i"elt ~ µJ.,J:3,3 r r; ~
Commoakaboa,, P,odama<;oa,.aadAppo;a, . -u,.,. ZM I> ~r~
a. a,,.4i(o1i.lefon reapp o inting Eri c Bertoluzzi o th e ~lew oo~~~ ~
~~--;;Qion appointing Jenni fe r Bippu s to Kee p Englew oo d Be autiful~
~4e~ution
1
rt~P,8~~n.g William Bode t o the Englewood Boa rd of Adjustment and
Appeals . (/U~
/?M#-d . e~llon reapp oi nting Robert Cassid y to the Englewood Water and Sewer Board .
~
PINN nolla: If you have • dlubility and need awdllary aids or Nl'Vicea, plNM notify the City of Englewood
(303-712-2405) at INat 41 hours In advance of when Nl'VicN -~. Thank you.
-.
)
I . 0
•
•
Englewood City Co uncil Agenda
Feb ruary 5, 2001
•
• -
• I
...
'
Page 2
~ Jo ,~~oo appo;otiog l ohoaa Daoo" <o Keep Eoglewood Be,,tifoL ~
/), --J, tJA'{ In Prl-1D/;. ~ ~ f. A res olution appointing r'J.:_'.! D/;':;~t-ea~ th e Englewood Code Enforcement
Ad visory Commi ttee. I/U-tf1.A"->'r
f];;aJJ-1
."~ glution reappoin t ing D o nald Ed wards to Keep Englewood Bea ut iful. ~
K!Jo./1--I!' ~lion appoin t ing Samara Ferber t o Keep Englewood Beau ti ful. ~
/2htJJI:-~ i. Jle o~on appointing Ronald Fish to Keep Englewood Bea utiful. ~
I L..JJ 'JY>' t.lfl 'f y4,t• ~ ) j. /l~"'IEsMution appoint ing C nd1 Krieger to th e Englewood Pl annin g and Zoning
_..:'.--V"ff' Commission. ~
~e,/!-~ ~'(/io1_ution reapp oi ntin g D eb ie Lathrum to the Englewood Plann ing and Z o ning
I),__ i il'~zi_:::non . ~ 0 1•'!. ~(mi) J:_J(J{J+, ___ 7/ ;jeso!{iion reapp oi ntin g D e o McCullough t o the Malley C en t er Trust Fund . ~
fJI o-;# _::._ ~Qution appointing Ste ven Mulhern to th e Englewood Election Com miss ion.~
12@(}/I: 1 ~~o luti o n reaP.p o inting Sha nn o n Marv O 'Leary to the Englewood Publi c Library
-Boa rd .~
/(1'Jdc:/-~ ~utio n appointing Karen Pilgrtm to th e Englewood Publi c Libra ry Boa rd . ~'J'-.-
~:Jf-_,_ ~~utio n reappointing D onald Roth to the Eng lewood U rban Renewal Authoritv. ~
~J: _ ~~soQtion appoin t ing Yvo nne Russell to the Englewood Pu blic Library Board . ~
~ / _ ~&iut1on appoin t ing Jackie Whi te to Keep Englewood Beau t iful. ~
~ __:·U~solution appointing alterna t e members to th e Ci ty's Boa rds and Commissions : ~
-
9.
ii .
Steve Mulhern as an alt ernate member on the Englewo o d Boa rd of Ad j ustmen t
and Appeals .
Patricia Mueller as an alternate member o n the Englewood Pl anning and Zoni n g
Commission .
iii . Ronald Fish as an alternate member on th e Englewood Urban Renewal
Authority.
Publ ic Hearing. (None sched ul ed ) g
PINN note: If you have• dlubillty and need auxiliary aids or -,rlcN, plNM notify the City of Englewood
(303-712·2405) at leut 41 hours In advance of when NnrtcN .. needed. Thank you .
• •
•
)
I • 0
•
•
I • ..
•
• • ...
Englewood City Counc i l Agenda
February 5~2001 / -0 Page 3 (P
1 . o sent Agenda .
/0
(!l/j:t _
a. Approval oi Ordinances on First Reading.
i.
ii .
COUNCIL BILL NO. 6 -Recommendation from th e Department of Parks and
Recreation to adopt a bill for an o rdinan ce authorizing the lease oi the
Arapahoe Rental property to J & J Henderson, Inc. STAFF SOURCE : Jerrell
Black. Parks and Recreation Director and Dave Lee, Manager of Open Space.
COUNCIL BILL NO. 7 -Recommendation from the Department of Publi c Works
to adopt a bill for an ordinance authorizing a nevv lease agreement for th e
parking lot at Flo yd and Broadway. STAFF SOURCE: Rick Kahm, Engineering
Manager. ·
b . Approval of Ordinances on Second Rea din g.
I .
ti .
Cou ncil Bill No. 3. approvi ng an Intergovernmental Agreement with the
Colorad o Department of Transportation provi din g grant tu ndin g fo r a uni fo rm
pol1 e office r to continu e th e Cit 's trarfi c enforcement proJect.
oun ii Bill o . 5, apprO\ mg th e fo rmati on of th e Allian ce of Com m erce in
Englewood.
c. Re ol ut1 ons and Motions.
i. Recommendation from the D epa rtment of Pu blic Works to approve, bv motion,
th e purchase ot a half t on pickup truck th rough the State of Colorado bid
process at a total co st of $21,092.00. STAFF SOURCE: Ken Ross, Director of
Public Works.
ti . Re commendation from the Littleton/Engle wood Wastewater Treatment Plant
Supel'\.is ory Co mmittee t o appr ove, by m ct ion, th e purchas e 0 1 a Ten) ard
Dump Tru c k. Staif recommends awarding the bid t o th e lowest bidder, BU RT
Chevrolet, in the amount of $62 ,409 .00. STAFF SOURCE: Stewart Fonda,
Utilities Director and Jim Tallent, Operations Division Manager.
iii. Recommendation from the City Atto rney to appro e, by motion, th e
appointment of Rona ld J. Cohen to serve as Hearing Officer pursuant to Title 3,
Se c tion 2 of the Englewood Municipal Code. STAFF SOURCE: Dan Brotzman,
City Attorney; Sue Eaton, Human Resources Director; and Lou Ellis, City Clerk.
11 . Re gular Agenda.
a.
b.
Ap~I of Ordinances on First Reading .
Approval of Ordinances on Second Reading.
fr
PINN not9: If you have • dlubillty and need auxiliary aids or NrYlcea, plNN naffly the City of Englewood
(303-782-2405) at lust 41 hours In advance of when aervic:ea are IINded. Thank you .
•
)
I • 0
•
•
•
...
• -'
Englewood City Council Agenda
February 5, 2001
Page 4
c. Reso lutions and Motions.
Re com m enda t ion from th e Parks and Recrea tion Departm ent t o approve, by
motion. a co ntra ct ior Re crea tion facilities co ncept designs . Staff re comme~1d
awarding th e contract to Bark er, Ri nk er , Seaca t Architecture in th e sum of
$68,500. STAFF SOURCE : fe,..ell 21,t;lir~~'l.* Pa1k9 a11~ ReEFHtien
..r,notion, an anal ysis co ntra ct ·or a C ultural A rts Cen ter Fundrais in g Fea sibil itv
ii . Reco mmendation from th e Parks and Recreation D epartm en t t o appro,e, bv ~
OJ~ l/study. Staff rec ommends awardi n g th e co ntra ct t o the Midas Co nsultin g Group.
1)1(7 Inc., in th e am ount of Sl~~~~SOUKE: ftiA"ell Black,1?ii:f5•f:' of~/
I
c: P,,Mt~ Reueation. v.,,tf.,ff:J.-~VZ::c /I///(;,£ j::: f-/f,1£/!i '/ vti I!,, fJ fi.-L() z.-:i-I '1~,?...
iii. Re com m enda tion from the Depa rtm ent of In fo rm at ion Technology t o app ro,e,
by motion, a professional en ices consul t ing co ntrac t wi th D elo itte & Touche,
~ LLC . t o assist with th e de\ elopm t of a ci tv-wi de Strat egic Info rmati o n / ff · UTech no log Plan . STAFF SOUR on Ingle Director of Information
_;;:r;;J!o~
12 . General D iscussion .
a. Mayo r's Choice.
b . Council Members ' Ch oice.
13.
The following minutes were transmitted to Ci ty Co un cil between February 6 an d 15 , :wo 1 :
Engl ewood Cultural Arts Commission meeting of December 6 , 2000
Englewoo d Parks and Re c reati on Commiss ion meeting of January 11 , 2001
Englew ood Code Enforc ement Ad visory Committee meetin g of Janua ry 17, 200 1
Engle wood Liquor Licensing Auth ori ty Telephone Poll of Janua ry 17, 200 1
Englewood Planning and Zoning Commissi on meeting of January :!3 , 200 1
PINN note: If you have• dlublllty and need auxiliary aida or ..vices, pleaM notify the City of Englewood
(303-762-2405) at lent 48 hours In advance of when MrVices .. needed. Thank you .
• •
. '
I • 0
•
• -
)
•
• I . 0
•
•
-.
•
I• . . .. -...
/~-)~ -1)
//3/ ~
~-{)
(i)~
@~~mo
•
)
I . 0
•
.. .
. •, . ~ .
-
)
@~
/;;g~
(J}f~~~
• ' (2})[v~
• @)~~ I . 0
-. •
• .
. .
J '·. .. .
•
~ ' .
-
@
•
• I . 0
• •