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HomeMy WebLinkAbout1997-12-15 (Regular) Meeting Agenda-• • • <. .. • REGULAR CITY COUNCIL MEETING DECEMBER 1, 1997 ORDINANCE t ~, 89, 90, 91, 92, 93 RESOLUTION t ~, ij, ,0 ~ /3, P"• 115, 116, 117 .. • 0 • • • 0 l --I - -I • • ·, • '· \. ENGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPAHOE COUNTY, COLORADO lteplar Seaioa Deceaiber 15, 1997 I . Call to Order The regular meeting oCtbc Englewood Ci1y Council was called IO order by Mayor Bums at 7:30 p.m. 2 . The inwcalion was gi\lCII by Council Member Nabholz . 3. Piedae rl A ..... we The Pledge of Allegiance was led by Mayor Bums . 4. RollCal Present: Abscn1 A quorum was prcsen1. Council Members Nabholz. Clapp. Gamn. Bradshaw, Habenicht Waggoner, Bums None Also prescn1 : Ci1y Manager Scars 5. Mia11ta Ci1y Attorney Bl'OIZIIIUI Deputy Ci1y Clettt Casde Neighborhood and Environmental Tccbnic:ian Langon Dira:tor Fonda, Utilities Director Gryglcwicz. Fiaanc:ial Scrvic:es Neighborhood Communi1y Coordinator Graham Director Blact, Parts and Reaation Manager oC Open Spaces Lee Parts Adminisuaaor Korba a) COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE THE MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997. Ayes : Council Members Nabholz, Bradshaw. Habcnichl, Waggoner. Clapp, Bums Nays : None Abslain : Council Member Garren The mo1ion carried. b) Mayor Bums explained lha1, because five mcmbcn o( Couac:il uc rcquinld for a quorum , !here were llOI sufficienl members prcscn1 11 lhc December I, 1997 meeting. Tbc maaers on that .. • • 0 • • ]- -I • Englewood City Council December IS , 1997 Pagel . ' .. • ~ • .. • agenda were continued over to tonight's meeting, he said, so there is not a formal set of minutes. although there is a ~rd of the proceedings of December 1st. COUNCIL MEMBIR WAGGONER MOVED, AND rr WAS SECONDED, TO APPROVE TRI RECORD or THI DICIMBIR I, 1'97 PROCEEDINGS. Ayes : Nays : Abslain : The motion carried. 6 . Council Members Garren, Bradshaw. Habenicht, Waggoner Nooe Council Members Nabbolz. Clapp, Bums a) The Depuunem oCParb and Recratioa recognized the volumeen who maintained the City's flower pnlens. DifflCfor Black llaled dial. without the volunteers. it would be impossible 10 coati-thi• Pft111U1 • the CWfflll ~-Director Black. Manager of Open Spaces Lee. and Parts Adminisuator Korba presented plaques and pases 10 lhe Bolanic Gardens to: BakcrPark Belleview Park City Hall South Beds City Hall Front Bed Cushing Park Cheri Brandl Linda Mutz Susan Cwt Mike Campbell Englewood Littleton WasleMllcr Treatment Plane Saa Rudi~ the Clayburg Family Clean, Gseen and Proud Commission Kimberly Village Volunteers Devclopmealal Pathways Stacey Gross Su7.anne Pollard Blythe Pollard Randy Penn b) Holiday ~ a.. Awards were pnsentcd by Krillell Gill-. Clllliraa o(dle Clean, Cina ud PiUlld Ca . ·1111 Holiday Ligllling Evenc. She tbaaed eo..cil far die..,....., IO pnsent the Tenth A111N1111 Holiday Lipliq Event Awards. She asked Mayor Burm to aaill widl die following !RSCftlalions: Honorable Mention : An Blom. 4S60 South Shennan Street Michael G. E-. 3228 South Clartas Street Mark Greiner. 2875 Sou1h DelawaR Street Ron and Melanie Kloewer. SO.. I Soudl E111i Street Tim Leff and Family. 3'° Easl Belleview Aveaue Gary Moss. 3235 Soulh Gilpin Street William Simonton. 2911 South CllenJliec Street Vallana Family, 4110 South 1-Street Van Amam Family, 4435 South Grant Street Debbie and Gary Walters. 3740 South Sherman Street ,, -. ' .. • • 0 Englewood City Council December 15 , 1997 Page 3 Star Brighi Award : Angel Award: Bes! Use of Recycled Materials Award: Best "Dog Gone" Holiday Award: Twinkling Lights Award: Lights! Lights! Lights! Award : Winier Wonderland Award: Best Anistic Impression Award: Lifelime Holiday Spirit Award : • • • '· Dennis and Kalhy Brewer, 4045 Soulh Elati SU-eel Sieve and Leslie Ward. 4225 South Sherman Sueet Mr. and Mrs. Dwighl Latham, 2971 Sou1h Emerson Sueet Skinner's BG Kennels, I IOI West Quincy Avenue Rich and Peggy Cole. 3017 South Pennsylvania Sueet Ken Swaim. 3905 Sou1h Logan Su-ce1 Richard and Alice Kloewer, 4990 Soulh Elali Suee1 The Bargas Family, 4104 Soulh Sherman Sueet Randahl and Tammi Headley, 4315 South Lipan S1reet Mayor Bums read a description of the Mayor's Choice Award. He said !he award is given to !he panicipant who best expresses the uue meaning of the holiday and !he holiday lighting event. The holidays are cenainly about bright lights. however. they are also about sharing joy and fellowship wilh our family , friends and neighbors. This year's award is presented to someone who has brought joy and delight to all of us by decorating with holiday lights. Mayor Bums said this years Mayor's Choice Award goes to Danny Lee Carey. 4190 South Logan Street . Mayor Bums thanked Ms. Gillman for coming and thanked the Clean. Green and Proud Commission for the event . Ms. Gillman thanked everyone who entered this year. She said ii was a lot of fun judging and this really shows how well our city can show holiday spirit . c) Douglas Massey. owner of the Mini Food Store, 4696 South Federal Boulevard. was to have been prcsenl to discuss the traffic situation on West Union Avenue . Mayor Bums advised that Mr. Massey is ill and will not be present Ibis evening. 7. N1111-teltcdlilctl Villiton a) Doris Baker. 4800 South Jason Street. said she is a senior citizen who lives alone. She said she has ,-c:ry little trash to be picked up because she recycles all of her papers. alwninum cans. tin cans. glass and practically everything else. She said her garbage is used in her compost pile. which makes for a wonderful garden . Ms. Baker c.•ained that her son picks up the little bit of 1rash that she has. and she said she would not feel very comfonable having to pay for something that she does not. and can not, use. She added that the water bill has gone up. and now there is a charge for the concrete. When you arc on a limited income. she said. it makes it hard. Ms. Baker pointed out that Mayor Pro Tem Habenicht mentioned in her anicle in !he Englewood Herald that she hoped the Council will consider making some kind of adjustment for seniors with a small amount of trash. b) Ken Haraldsen. 3018 South Washington Street . commended members of the Clean, Green and Proud Commission for the very difficult task of working on this project 1ha1 the City Council has asked them to do. Having served on the commission some years ago. he said he knows how hard it is 10 come up wilh somel11ing that is pleasing 10 the citizens of Englewood. He said he has had trash pickup al his home for the past lhiny-ninc years. but feels there is merit in what 1he previous speaker had to say. He held up two different plastic bags. one a small grocery bag and the other a larger trash bag. He said his mother-in-law filled one of the smaller ones a week wi1h trash. and he just put it in to be picked up wilh hi s trash . He said his neighbors have quite a few children and fill several of the larger trash bags to be picked up each week . He said having everyone pay the same amount for trash pick-up would not be fair. He commended Ms . Habenicht and said that . if you are a senior citizen. you should be allowed to have children or relatives pick up that trash because ii is such a small amount . He said he has noticed that ' ,-. , • . .. • • - • Englewood City Council December 15 . 1997 Page 4 '· • • • a lot of people who have their trash picked up every week have a trashy back yard. so it doesn 't make any difference if their trash is picked up or nae. because they still have a lot of trash laying around. He said there an:: City employees who. during the summer. drive up and down the alleys and streets to see if people have their grass and weeds cut down . Why can "t these same people look around to see where people have a lot of trash in their yard and give them a notia: that they need to clean up. He asked if Council would like to go to the grocery store and pay the same amount whether you had a large or small bag of groceries. or pay the same amount for a small amount of gasoline as someone else did for a full tank. He said it is the same thing as requiring people with a small amount of trash to pay the same amount as people with a lot of trash. Mr. Haraldsen said he did not receive one of the opinion cards sent out about trash. Mayor Burns said those were sent out by the Clean. Green and Proud Commission. Mr. Haraldsen said if he had gotten one. he would have sent it back. c) Roger R. Neumann, S090 South Elati Street. spoke to Council about the Allen Water Treatment Plant improvements that were bid back on November 2611, on addendum three. He said his e."q>Cnise is in the metals division. which is specifation S500. He said he can see a problem with the high cost of materials clown there that are specified. in particular specifying of a stainless steel 316 type material in locations where other types of materials that are less costly could be used . He said this is a complete fleecing of the public hen:: in Englewood. He presented copies ofthn::e examples to Council , which he invited them to look over. He said that each example is overpria:d by at least 190"/o. He called Council's attention to the first item that is quoted at $6.620.00 for a water intake at Platte River and Union for stainless steel 316. He feels it could be made from galvanized steel for a pria: of S2.2S0.00. which is a savings ofS4.370.00. Mr. Neumann said that stainless steel is usually used in highly corrosive environments, so if the Platte River has highly corrosive water. we may want to use something else by putting signs up and telling people to keep out of there. This. he said. is one of the reasons this is kind of a waste of money and materials. Coalinuing. he pointed out that the second item is a stainless steel Weir trough in the water treatment plant . The quoted pria: is $7.730.00, but you could make that out of A36 steel. galvanized. for S3.8SS.OO. he said . The !hint item. he said, is that all the bolts on the whole job are stainless steel 316. which are generally Uled in highly corrosive areas. and llopefially none olthis pouble water down then:: is used in highly corrosive areas . It is coming to my house. be said, and if it is highly corrosive. we need to do something about it and nae put stainless steel in tbeR . Also. be ooalinued. the 3 16 is less strength and very pricy . If you went to an A32S bolt. galvanized. you could save $3.074 .00. he asserted. He reiterated that this is a complete gouging of the ta.~yers. adding that his water bill pria:s just went up tl1iny percent and he does nae feel that he needs to pay for these costly items down then:: when there are better alternatives. This. he said. is only one section that he is completely familiar with down then::. He wondered how many other divisions on the specifications on the Allen Filter Plant are the citizens being gouged with. He recommended that all quotations received on November 26th be rejected, tllat the remodeling be reviewed using products and items that are top quality. but a,st dl'caivc. He asserted that the three alternatives he quoted are cost etfective and higher quality that tbe stainless steel . He continued that the remodeling should be rebid .using value engineering as criteria. There was nothing in any of the specifications on this job. he said. for value engineering so there was no place for anybody to make recommenda1ions. Lastly. he said. an oversight comminee should be appointed to review the cha nges for this cost impact . Mr. Neumann said his l\\eniy years experience in this business indicates lhat these items are way out of line and we don ·t need 1hem down 1here. The impl'O\·emcnts an:: a waste of my money. he declared. because this is l10I an impro"emenl. Mayor Bums s1a1ed 1his will come up la 1cr in the agenda. as far a s approval of the cost is concerned. Mr. Neumann said he did not see that. bul reiterated tha l tliere is a WllSle of money for what is being built down tliere . Ma)'Or Burns said we will ask staff' to comment on this when it comes up . . ' .. • • - - • Englewood City Council December 15 . 1997 Page 5 • • • ,._ Mr. Neumann said he understands there is going to be a change order within the first four weeks after this job is let that is going be OYCr a million dollars. He said he has a problem with the engineers on this job saying this was a complete job and ready lo go to bid. 8 . com-•icatiolls, Proc:lamatloa1 and Appointmeall a) A Proclamation honoring Selden and Irene Turner on the occasion of their Fiftieth Wedding Anniversary was considered. COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE A PROCLAMATION HONORING SELDEN AND IRENE TURNER ON THE OCCASION OF THEIR nrnETH WEDDING ANNIVERSARY. Ayes : Council Members Nabholz. Garren. Bradshaw. Habenicht Waggoner. Clapp. Bums Nays : None The motion carried. Mayor Bums commented that Council Member Garrett attended a special party in the Turners ' honor. Mr. Garrett said it was last Sunday at the Malley Center and there was quite a crowd. Mayor Bums said he appreciated Council Member Garrett 's attending. and again congratulated Mr. and Mrs. Turner on the occasion of their fiftieth anniversary . b) Council recci\/Cd a letter from David Warner indicating his resignation from the Englewood Liquor Licensing Authority. COUNCIL MEMBER BRADSHAW MOVED, AND IT WAS SECONDED, TO ACCEPT THE RESIGNATION OF DAVID WARNER FROM THE ENGLEWOOD LIQUOR LICENSING AUTHORITY. Ayes : Nays: llic motion carried. 9. Public Heari•c Council Members Nabbolz. Garren. Bradshaw. Habenicht Waggoner. Clapp. Bums None (a) COUNCIL MEMBER BRADSHAW MOVED, AND IT WAS SECONDED, TO OPEN A PUBLIC HEARING TO GATHER INPUT ON THE BROOKRIDGE SHOfflNG CENTER PLANNED UNIT DEVELOPMENT AMENDMENT. Ayes: Council Members Nabbolz. Garrett. Bradshaw. Habenicht. Waggoner. Clapp. Bums Nays : None The motion carried and the public hearing opened . All persons giving testimony were duly sworn . Tricia Langon. Neighborhood and Environmental Technician for tJic Ocpanmcnt of Neighborhood and Business Oa'Cloprncnt. submillcd. for the R'JCOld. Proof of Publication in the Englewood Herald on No\'Cl11bcr 7 . 1997 t1IC D01icc of the Public Hearing originally scheduled for December I. 1997 and. also . publication in the Englewood on December 5. 19'J7 of the revised public hearing date. She also submitted ---~--' ... • • 0 Englewood City Council December 15 . 1997 Page6 • • • the notarized cenificates of posting by the applicant for the original and l'C\-ised public hearing dates . Ms. Langon staled 1ha1 the subject property is located in the area bounded by South Broadway on the west. East Centennial Avenue on the south. the Englewood city limits on the cast. and East Belleview Avenue on the nonh. The surrounding area in Englewood is zoned B-2 business district and the adjacent area 10 the casL she said. is in unincorporated Arapahoe County. and twelve homes directly abut the shopping center. Those twelve homes. she said. are zoned single family residential . The subject property is pan of the Brookridge Heights Subdivision and was annexed into the City in I 964 . llie site is currently developed as an approximately 60.000 square foot shopping center and office complex. she explained. Rezoning of the Brookridge Shopping Center to a Planned Unit Development was approved by ordinance in 1997 and that permitted the uses under the B-2 business district. with the addition of self-storage and on site manager dwelling. The applicant. Michael Spriggs has submitted an application for two modifications 10 that PUD, she stated. firsa lo roofing materials and second to fencing along the eastern perimeter of the shopping center. As pan of the PUD process. a neighborhood meeting 10 consider the modifications was held on September 30. 1997. There was no opposition 10 tlie modifications at that meeting. The case was heard by the Planning and Zoning Commission on October 7. 1997. where the Commission recommended approval of the two modifications. she said. Ms. Langon went over the two modifications. stating that the fil'SI is to the roofing materials. which is a change in material only and docs not affect the roof style . The PUD specified lhat buildings one. two and eight were 10 have Slanding scam metal roofs. All the other buildings adjacent to the residential neigbborhood. buildings nine, ten and twelve. and all the interior site buildings were 10 have asphalt shingles. The amendment. she explained, would replace the standing scam metal roofing material on buildings one. two and eight. and replace the asphalt shingles on all the other buildings with dimensional asphalt shingles. She explained that dimensional asphalt shingles are composite asphalt shingles with the appearance of depth. Staff finds that this modification is acceptable, she said . and the adjacent residential roofs are predominantly composite asphalt shingle material . The dimensional shingles conform with and preserve the residential scale of the adjacent neigl1borhood, and the residents suppon the usc of roofing materials that would compliment the adjacent neighborhood and compliment their own houses. she said. The usc of the same material on all the roofs ties the development together so that the roofing materials are of a consistent appearance throughout the south storage portion of the site. she continued. and this also addresses a construction issue of tlie point where the metal and asphalt shingles on building eight and nine would adjoin. Staff. therefore. feels that the roofing material change is a material only modification. and docs not change the roof style. making it a positive aesthetic consideration. and docs not negati\'ely impact the development or the surrounding property. slie said and staff recommends approval of the roofing material modification. Ms. Langon said the second modification is for fencing . As conditioned by City Council at a public hearing a year ago. December. 1996. a double-sided. wood. eight fool high fence shall be erected along the property line on the east side of the development from Belleview lo Centennial. she said. This condition places a double sided fence . or a fence finished on both sides. along tlie common property line and places ii against existing private residential fences and mature landscaping. The amendment is a request for change 10 the height and 10 the construction imposed by the PUD . II would replace tlie double-sided wood eight foot high fence. with a single-sided. wood six foot high fence with the finished surface of the fence facing the sbopping center. she explained. Upon physical inspection and additional considerations and analys is , the following impacts of lhe double-sulcd fence and eight foot height requirement are noted. First is cascnienl. she said. llie u1ilil) casement dictates that structures no1 be placed "ithin 1ha1 casement area. Construction of a double-sided fence "'Ollld require space 10 ph}sically build the fence . To build the other side. you would need space 10 actually hammer and construct . she explained. II may be possible 10 construct panels and slide those panels in 10 the fence sections. however tllis also would require fence placenienl "i lhm the casement. she said. Ms. Langon ad\ iscd that another consideration is maintenance. 11ie double-sided fence construction docs not allow for maintenance of the C3SI side of the fence without entering pm-ate yards or removal of ' ·~ .. ., • • 0 , Englewood City Council December 15 . 1997 Page 7 '· • • • existing structures, residential fences or removal of existing landscaping, she said . Considering landscaping, the double-sided fence construction on the common property line is impossible without removal of existing residential fences and most of the existing mature landscaping along tbat property line. Another consideration, she said. is aesthetics. Two of the twelve adjacent propcnics would sec the unfinished side of the single-sided fence . One property has a chain link fence only and no landscaping, and the other has a chain link fence with approximately half of the property covered with landscaping. The remaining ten propcnics. she said. already have fencing or landscaping or a combination that would screen them from the shopping center, she stated. Another consideration would be security. If a single-sided fence is allowed. but constructed so that the finished portion is against the property line. the same considerations of construction are there. but also there is a consideration of security. The single-sided fence with the unfinished side to the shopping center could possibly jeopardize the residential property by providing a climbing opponunity for unwanted entry to the residential property Finally, tbe eight foot high fence is higher than the adjacent property fences and not in keeping witb the neighborhood scale. she said. Residents who attended both the October. 1996 original neighborhood PUD meeting. and the September. 1997 neighborhood meeting regarding the modifications. found that the six foot higl1 fence was in keeping with their neighborhood and acceptable to them. Considering all those points. the intent of the fence conditions was to provide noise abatement. improve aesthetic appearance and increase security for adjacent residential propenies. she recalled. Staff finds that the fence height and construction modifications allowing a six foot high fence and single-sided fence construction along the eastern perimeter of tlie shopping center. would screen the site from adjacent residential properties. would provide a unifonn appearance for the site. would allow for tlie construction requirements and allow for maintenance needs. she said. and will DOI disrupt or ncgati\'ely impact existing residential landscaping, structures or fences . Staff believes the material and fencing amendments are positive modifications that do DOI negatively affect the development or surrounding neighborhood and recommends approval of the amendment to the Brookridge Shopping Center Planned Unit Development. Council Member Waggoner asked how many of the twcl,-e adjacent propenies commented on the six foot fence versus the eight foot fence at any time since the public hearing. Ms. Langon replied that there have been none. either for or against . Mayor Bums said she had commented that there had been neighborhood mcct.ings . He asked how many of the neighbors c:une to that . At the original PUD. she rcallcd. there were six or ~·en people presenL and at the September. 1997 mcct.ing there was one. Mr. Waggoner a5ked if they all li,·ed adjacent. Ms. Langon said that Ilic one in September was not one of Ilic adjacent property ow11Crs . Mr. Waggoner said that we don 't know. then. how many of the twelve adjacent property owners would suppon a si x foot high. single-sided fence . Ms. Langon said she does not know. directly. Michael Spriggs. 1505 Cottonwood Lane. Littleton. said staff has done an excellent job offraming Ilic issue so he would like to keep this brief. He said lic will just fill in a couple of Ilic areas that might need to be addressed. First . lie said. since Council did not get a color drawing, lie wanted to be sure there was no confusion aboul tlie buildings in question. in tenns of the roof. We are talking. lie said. about the buildings up front on Centennial and next to the shopping center. The rest of the roofs in tlic self-storage area have already been approved for asphalt shingles. he said. He said it was has own fault that he ended up in this position. The 1icigl1bors who slaowed up wanted rcsidc:ntial-looking roofs. he said . and wanacd asphalt shingles. He said lie was under the notion that he wanted to wrap the outside of this project along Centennial with the same color roofing material that he has in the front of the shopping center. When he got into this and staned thinking about how· to take a metal roof and then stan an asphalt roof from that • • 0 Englewood City Council December 15, 1997 Page8 • • • poinl on. he found 1ha1 there is no way 10 do ii so ii looks good. It is difficull. also. 10 gel a seal there so it won 't leak. he added. Mr. Spriggs said he finally saw the light in tenns of the neighbors and decided to go with dimensional shingles, which are the highest end asphalt shingles you can get He passed out pictures of asphalt dimensional shingles for Council to review. commenling that they are really the shingle of choice for uppcr<nd houses. Regarding the neighborhood meetings, Mr. Spriggs said he had about seven people at the first meeting and those people wanted asphalt shingles. The only person who showed up at the second neighborhood meeting was Babette Sangster, who is a planner for Liltlcton. He reminded Council that she showed up at the previous Planning Commission meeting and spoke against the project . She later showed up and spoke in favor of these changes, so he had the neighborhood activist who really lead the charge against him, he said. speak in favor of these two changes. In tenns of the fence. Mr. Spriggs said he personally visiled cvel)'Onc 1ha1 lives along lhe property line before he came in the first time. and no one reques1ed an eighl foot fence. He said he had a commenl from one of Ilic elderly residents that she doesn't care what he does. as long as he doesn '1 cul down her lilacs. The lilacs are extremely thick. he advised. and if he has 10 do a lwo-sided fence. Ilic lilacs are going 10 be history , because there is no other way to do it. Mr. Spriggs said be has driven around the neighborhood and he has not seen any other eighl foot or double-sided fences . There doesn't seem to be a clear preference regarding aesthetics. he said. and it is his understanding that eight foot fences are not allowed in an Englewood neighborhood without a special permit He said there is no requirement in Englewood 1ha1 they have lo pul up a double-sided fence . and 1ha1 is certainly evidenced in lhis neighborhood. even though it is not in Englewood. Mr. Spriggs reiteralcd tlial staff lias done a good job of framing 1hc issue in areas such as aesthetics, mainlenancc and describing the site condilions. Council Member Waggoner said there was a concern c.xpressed al lhc public hearing over noise and the eight foot . double-sided fence was to try to n:ducc the noise factor and provide security for the people in the residential areas so people won 't come over the fence . An eight foot fence is cenainly more difficult to climb than a six foot fence. he assened. He said he has not yet been convinced that the twelve propcny owners that are adjacent are all in favor of cutting the fence to a six foot fence and pulling the finished side loward 1he development Mr. Spriggs said he can '1 be entirely cenain what any of lhose people are thinking since nobody that is against the six foot fence has botlicrcd to show up al lwo meetings tlial Ibey were given wriuen invitations to. He said he sent oul 114 letters twice. and his site was posted with eighl signs and this time it was posted an additional two weeks. and tlic only person that has shown up has been someone who was in favor of ii . Council Member Waggoner asked if he was lalking about building a six foot fence on lhc co1mnon property line. Mr. Spriggs said tliat is correct . Mr. Waggoner asked how )'OU can build a six foot fence on the common property line bul not an cighl foot fence . Mr. Spriggs said 1licre are two issues here . 011e is thal it is a 1wo-sided fence . and about three fourths of 1ha1 property line already lias six foot fencing on ii. so it is difficull to build lhe otlicr side of 1ha1 fence . Mr. Waggoner said 1hen he would not build a fence there. Mr. Spriggs said he would build a fence tlicrc because he can build his side of it . in just slightly from 1he property line. on lhe easement Most of the fences arc generally in six inches so tlicre is some room in 1here 10 do ii. TI1e 01her issue is Ilic cighl fool fence . he said. opining llia1 it is overkill. Anyone who already has a si x foot fence will abu1 his eight foot fence . a nd a lso. he said. it is out of scale and is not aest hetically pleasing . As far as aesthetics. the e111irc self-Sloragc area 1s complete!) fenced . lie said, or . ,. • • • 0 , - • Englewood City Council December 15 , 1997 Page9 <. • • • J'. surrounded by buildings. Currently, the area behind the center. he said. is not fenced and docs not have a security fence . Anyone can drive in there anytime they want. Mr. Waggoner asked if there wasn't some concern about noise at the public hearing. Mr. Spriggs said there was none. He said the people arc in a situation right now where he has all the dumpsters and all the loading for the back of the shopping center. When the garbage trucks pull up at 7 :30 in the morning, and lift those dumpsters up, there is nothing to shield the sound. There will be a thirty foot wide building and a ten foot dead space: area and a six foot fence to deaden any sound. and, he said. he is not going to generate any trash. Mayor Bums said he docs not see any problem with this. opining that it is pretty straight forward. COUNCIL MEMBER BRADSHAW MOVED, AND IT WAS SECONDED, TO CLOSE THE PUBLIC HEARING. Ayes : Council Members Nabholz. Garrett. Bradshaw. Habenicht Waggoner, Clapp, Bums Nays : None The motion carried and the public hearing closed. Mayor Bums said it is Council's CUSIOl1I that they do not VOie on the ordinance in question al the time o{ the public hearing. but wait until the next time Council meets. COUNCIL MEMBER WAGGONER REMOVED 10 (a) (iii) FROM THE CONSENT AGENDA COUNCIL MEMBER CLAPP REMOVED 10 (a) (11) FROM THE CONSENT AGENDA COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE CONSENT AGENDA l'RMS II (a) (I), (Ii), (Iv), (v), (vi), (vii), (viii), AND (ill) ON FIRST READING. (a) Approval olOnlinanccs on First Reading (i) COUNCIL BILL NO . I03 , INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR A TI:MPORARY AGREEMENT BETWEEN 1l{E CITY OF ENGLEWOOD AND CENTENNIAL WA 11':R AND SANITA TJON DISTRICT TO PROVIDE ADDITIONAL WA 11':R TO CENTENNIAL UNTIL A PERMANENT AGREEMENT IS APPROVED . (ii ) COUNCIL BILL NO . 102 . INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE APPROVING A LICENSE AGREEMENT BETWEEN 1l{E CITY OF ENGLEWOOD . COLORADO. AND 1l{E REGIONAL TRANSPORTATION DISTRICT (RTD) TO EN CLOS E CITY DITCH AT 1l{E MINERAL A VENUE PARK-N-RJDE WEST OF SANT A FE DRIVE . . . .. • • 0 J - - • Englewood City Council December 15. 1997 Page IO <' • • • ,. (iv) COUNCIL BILL NO . 111. INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE APPROVING SUPPLEMENT NO . 134 TO 1lIB S0U11{GA TE SANITATION DISTRICT CONNECTOR'S AGREEMENT Wlllf 1lIB CITY OF ENGLEWOOD, COLORADO FOR nre INCLUSION OF LAND Wl1lllN nre DISTIUCT BOUNDARIES . (v) COUNCll. Bll.L NO. 112, INTRODUCED BY COUNCll. MEMBER WAGGONER A BILL FOR AN ORDINANCE APPROVING SUPPLEMENT NO. 135 TO 1lIB S()Ull{GATE SANITATION DISTRICT CONNECTOR'S AGREEMENT Wlllf 1lIB CITY OF ENGLEWOOD, COLORADO FOR 1lIB INCLUSION OF LAND Wl1lllN TiiE DISTRICT BOUNDARIES. (vi) COUNCIL BILL NO. 108. INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE AlJ'JllOIUZlNG AN EXlcNSION FOR 1991-1999 OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN 1lIB UNITED ST A TES DEPARTMENT OF nre TREASURY BUREAU OF ALCOHOL. TOBACCO AND FIREARMS AND nre CITY OF ENGLEWOOD FOR 1lIB IMPI..EME)'(J'ATION AND CONTINUING OPERATION OF 1HE GANG PREVENTION TASK FORCE KNOWN AS GANG RESISTANCE EDUCATION AND lltAJNING (G .R.E.A .T.) PROGRAM IN B011i PUBLIC AND PRIVATE SCHOOLS IN 1lIB CITY OF ENGLEWOOD, COLORADO . (vii) COUNCIL BILL NO . 109. INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE AUTHORlZING 1lIB ACCEPTANCE OF COPS MORE 96 GRANT FROM 1lIB UNITED ST A TES DEPARlMENT OF JUSTICE. OftlCE OF COMMUNITY C>1Uanm POLICING SERVICES. (viii) COUNCll. Bll.L NO . 110. INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE AU11iORJZING 1lIB ACCEPTANCE OF LOCAL LAW ENFORCEMENT BLOCK GRANT (U.EBG) FROM 1lIB UNITED STATES DEPARTMENT OF JUSTICE. OFFICE OF JUSTICE PROGRAMS . BUREAU OF JUSTICE ASSISTANCE . (ix) COUNCIL BILL NO . 114. INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE AU11iORJZING 1lIB ACCEPTANCE OF A VALE GRANT FROM 1lIB VICTIM ASSISTANCE LAW ENFORCEMENT BOARD OF 1lIB 18™ JUDICIAL DISTRICT . VOie raults: Ayes : Nays : The motion carried. Council Membcn Nabholz. Garrett. Bradshaw . Habenicht. Waggoner. Clapp . Bums None . ' • .. .., • • 0 • • Englewood City Council December 15, 1997 Page II • • • (iii) Director Fonda presented a recommcndation from the Utilities Depanment to adopt a bill for an ordinance transferring City Ditch water rights to South Suburban Park and Recreation District. Council Member Waggoner asked if it is absolutely necessary to transfer the water rights to South Suburban. or can we keep them in the Hudson Foundation. Mr. Fonda replied that the Hudson Foundation has been purchased. Mr. Waggoner said that the propeny has been purchased. Mr. Fonda said that is corm:t and that Denver owns the water rights and they go with the land. Denver owns the overall rights and there is a contract to supply water to the Hudson Foundation, that's whal aU the water users on City Ditch haw. In this case. be continued, it requires at least Denver's COIIICllt and they an: asking for our coosent. When Ibey bought the land. be advilcd. they bought the WIier CXlllllact and as long as Ibey pay their dues, Ibey haw it. Denver has DO problem with CIOl*8ling to the ll'Ulfer, be Slid, adding that he docs DOI know if they could stop it if they did. Council Member Habenicht asked if there is any problem with keeping it with the Hudson Foundation. or is it SODldbing we haw to do. Mr. Fonda replied that the Hudson Foundalion will ROI own the land or the water rights . Mayor Bums said this is reaUy a legal issue . Mr. Fonda said the Hudson is selling all of this to South Suburban Park and Recmltion along with the water rights. we are simply saying it is okay. adding that be doubts that it would make any difference if we said no. Council Member Waggoner asked if there is enough protection to keep them from using that water somewhere else. Mr. Fonda replied that. to 111CM: it, they would have to come to us and to Denver, but they an: DOI proposing to do that Mayor Bums rccallcd that Littleton 's former a.yo,, Dennis ~-nolds. saying the City was trying to broker a IOlution to the Hudson Ganlens prablem because al their lack al cash flow . The IOlution to thal problem is for South Subudlu to purdlllle their pn,peny and nm it as a business enterprise as much as an attraction. Mr . Fonda agn,cd. addiag that the water rights for using that many inches aa that ditch go with the land. COUNCIL BIU.. NO . 113. INlllODUCED BY COUNCIL MEMBER WAGGONER A BIU.. FOR AN ORDINANCE AU1llORIZING AN INTERGOVERNMENTAL AGREEMEl'IT WHICH ACCEPTS AN ASSIGNMEl'IT FROM TifE HUDSON FOUNDATION TO SOln1f SUBURBAN PARK AND RECREATION DISTRICT. WHICH INCLUDES A CONSEl'IT TO ASSIGNMENT AGREEMENT BY TifE CITY AND COUNTY OF DENVER. BOARD OF WATER COMMISSIONERS AND 1llE CITY OF ENGLEWOOD. COLORADO PERTAINING TO CITY DITCH WATER RIGHTS . COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 10 (a) (IU)-COUNCIL alLL NO. 113. Ayes : Council Members Nabholz. Garrett . Bradshaw. Habenicht , Waggoner. Clapp. Bums Nays : None The motion carried . • • 0 • • Englewood Cily Council December IS, 1997 Page 12 • • • (x) Dilector Gryglewicz presenled a recommendation from the Depanmenl of Financial Servic:cs to adopt a bill for an ordinance amending the city code penaining 10 requiremenlS for Trash Hauling Licenses. Council Member Clapp said there are some citi:zens who are concerned aboul senior citi:zens. She asked if it is legally poaible to requin: all trash hauling companies. who obtain a license in 1he City of Englewood. to give special senior citi7.en ralCS. She said she thinks ID05l of them do. but based on a pen:cntage of their ina,mc. Council Member Ganett said that some of them give discounts based on how much trash you put OUl. He said be gets a discount because be is a one bag guy . Ms. Clapp asked if there is a way to make that a requin:ment. City Attorney Brotzman said you can make that a requirement in various ways . You can do ii baled on the amount of !rash you have or give senior ra&es . Al the informal meeting. he recalled. all the trash haulers said they have senior rates. If we wanl to make senior rates a requirement. he said. you can. you just have to decide wha1 method lo use . Mayor Bums asked if this is the ordinance we would do thal under. City Attorney Brotzman said if Council wan&s to have senior rates. they would have to add that to Ibis ordinance. Mayor Bums said we ha,'C talked about this pn:viously. became there are a number of seniors who either don '1 have much trash or !heir cbilcln:n take !heir trash. and they are fixed income people. Council Member Bradshaw asked if this type of legislation would just make people 1-,-d trash. Director Gryglewicz replied that the license itself has always been in effect . City Attorney Brotzman said tbat issue is n:1atcd to the manda1ory trash removal ordinance. Council Member Clapp asked if we could leave the clilcount up to the uash hauler to either do it on volume or income. She wanted lo know if we could build somelhing in then: thal is going to pnlleCt them and mandate that if they are going to do business in Englewood the) have to IR:11 our fCllior citi7.ens fairly . City Attorney Brotzman said we currently have some1hing like 1ha1 in effect on Ille ambulance issue . Council Member Waggoner said it -like be beard~ that even our trash haulers -have a one bag rule:. If you only have one bag. you pay a lal smaller fee. Mr. Garn:n agreed. adding thal they give you a Christmas exception. Mayor Bums asked. if we already have thal. then we are talking aboul the seniors . Coucil Mclllber Habcnichl said she c1oesn·1 think we really have that. lfwe have it now. how do we para111ce that it will conlinue. she asked . II is a voluntary thing-· and we don't want 10 see II chaqe. Council Member Ganett said we are DOI requiring a siaaJe llaulc:r. •-e an: DOI COIIIJ'K1ing will! ~ to take all the trash away . We have a CIOlllpelitive p,ocea hen:. he said. and one of1be CIOlltpClitive advantages is lhat. if you offer senior citizen clilCOUDIS. people will use lbe ICMQC thal offers Ille belt deal . He said be penonally chose his trash hauler bocause they a&n=d a cheaper raac. sillCC lie roc,cles a lal lie cloesn 'I produce much trash . He said be would lalllcr lee tlle •rtctplace do thal for-. lh-e 10 to a single hauler. he allowed. then we would llaw to addral the issue . Council Member Clapp said that if Mr. Gama is COll\;aced tbat 1be marketplace will take Clift ol iL then she will agr-ee Council Member Garn:n said ,fit doesn ·1. we will sun be hen: . • • 0 , - J • Englewood City Council December 15 , 1997 Page 12 . ' <. • • «~ - (x) Director Gryglewicz presented a recommendation from the Department of Financial Services to adopt a bill for an ordinance amending the city code pertaining to requirements for Trash Hauling Licenses. Council Member Clapp said there arc some citizens who are concerned about senior citizens. She asked if it is legally possible to require all trash hauling companies, who obtain a license in the City of Englewood. to give special senior citizen rates. She said she thinks most of them do, but based on a percentage of their income. Council Member Garrett said that some of them give discounts based on how much trash you put out. He said he gets a discount because he is a one bag guy . Ms . Clapp asked if there is a way to make that a requirement. City Attorney Brotzman said you can make that a requirement in various ways. You can do it based on the amount of trash you have or give senior rates. At the infonnal meeting, he recalled. all the trash haulers said they have senior rates. If wc want to make senior rates a requirement, he said. you can. you just have to decide what method to use . Mayor Bums asked if this is the ordinance we would do that under. City Attorney Brotzman said if Council wants to have senior rates. they would have to add that to this ordinance. Mayor Bums said we have talked about this previously, because there arc a number of seniors who either don't have much trash or their children take their trash, and tJiey arc fixed income people . Council Member Bradshaw asked if tllis type of legislation would just make people hoard trash . Director Gryglewicz replied that the license itself has always been in effect . City Attorney Brotzman said that issue is related to the mandatory trash removal ordinance. Council Member Clapp asked if we could leave the discount up to the trash hauler to either do it on volume or income. She wanted to know ifwe could build something in there that is going to protect them and mandate that if they are going to do business in Englewood they have to treat our senior citizens fairly . City Attorney Brotzman said we currently have something like that in effect on tbc ambulance issue . Council Member Waggoner said it seems like he heard somewhere that even our trash haulers now have a one bag rule. lf you only have one bag. you pay a lot smaller fee . Mr. Ganett agreed. adding that they give you a Christmas exception. Mayor Bums asked. if we already have that, then wc arc talking about the seniors. Council Member Habenicht said she docsn 't think wc really have that. If wc have it now. how do wc guarantee that it will continue. she asked. It is a voluntary thing now. and wc don 't want to sec it change. Council Member Garrett said wc arc not requiring a single hauler. we are not contracting with somebody to take all the trash away. We have a competitive process here, he said. and one of the competitive advan&ages 1s that. if you offer senior citizen discounts. people will use the service that offers the best deal . He said he personally chose his trash hauler because they offered a cheaper rate . since he recycles a lot he doesn 't produce much trash. He said he would rather let the marketplace do that for now . lfwe go to a single hauler. he allowed. then we would have to address the issue. Council Member Clapp said that. if Mr. Garrett is convillCICd that the marketplace will take care of it . then she wi ll agree Council Member Garrett said if it docsn 't, wc will su ll be here. ,, - ' , .. • 0 - • • • • Englewood Ci1y Council December 15 , 1997 Page 13 COUNCIL BILL NO . 98, INTRODUCED BY COUNCIL MEMBER CLAPP A BILL FOR AN ORDINANCE AMENDING 1lTI.E 15 , CHAPTER 2, SUBSECTION 3, AND ENACTING A NEW TinE 5, CHAPTER 26 , OF THE ENGLEWOOD MUNICIPAL CODE WlilCH PERTAINS TO TRASH HAULING LICENSES . COUNCIL MEMBER CLAPP MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 10 (a) (ll)-COUNCD. BILL NO. 98. Ayes : Council Members Nabholz, Garrett. Bradshaw, Habenich1, Waggoner. Clapp, Bums Nays : None lbe motion carried. (b) Approval of Ordinances on Second Reading COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 10 (b) (i) ON SECOND READING. (i) ORDINANCE NO . 88 , SERIES OF 1997 (COUNCIL BILL NO . IOI, INTRODUCED BY COUNCIL MEMBER BRADSHAW) AN ORDINANCE AMENDING 1lTI.E 5, CHAPTER 38, SECTION 5. ENGLEWOOD MUNICIPAL CODE 1985 , TO PROVIDE FOR CONCURRENT REVIEW BY THE ENGLEWOOD LIQUOR LICENSING AU11fORITY AND THE STA TE OF COLORADO LIQUOR ENFORCEMENT DIVISION OF NEW LICENSE APPLICATIONS IN ACCORDANCE WITH THE STATE OF COLORADO LIQUOR CODE REGULATION . Vote rault1: Ayes : Nays : Council Members Nabholz. Ganen. Bradshaw. Habenicht. Waggoner. Clapp, Bums None The motion carried. (C) Resolutions and Mooon5 COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE CONSENT AGENDA ITEMS 10 (c) (i) THROUGH (viii). (i) RESOLUTION NO . 110 . SERIES OF 1997 A RESOLUTION AUTIIORJZING THE COLLECTIVE BARGAINING CONTRACT BETWEEN THE ENGLEWOOD FIREFIGHJ'ERS LOCAL NO . 1736 AND THE CITY OF ENGLEWOOD FOR THE PERIOD OF JANUARY I. 199811iROUGH DECEMBER 3 1. 1998 . (ii) RESOLUTION NO . 111. SERIES OF 1997 A RESOLUTION CORRECTING THE PURCHASE AMOUNT FOR THE HOME LUMBER PROPERTY. PREVIOUSLY APPROVED BY ORDINANCE NO . 72 . SERIES OF 1997, FROM $450 ,000 TO THE CORRECT PURCHASE PRICE OF $460 ,000. (iii) RESOLUTION NO . 112 . SERIES OF 1997 ,. - ', .. •, .. • • 0 -• • ·, • '· Englewood City Council December 15, 1997 Page 14 A RESOLUTION FOR A SUPPLEMENTAL APPROPRIATION FOR THE YEAR-END 1997 BUDGET FOR THE CITY OF ENGLEWOOD, COLORADO . (iv) CONTRACT WITH INTERMOUNT AIN COLOR. IN THE AMOUNT OF $28 ,036 .00. FOR ACTIVITY GUIDE PRINTING . (v) SEWER TAP AGREEMENT WITH AMERISUITES HOTEL . (vi) PURCHASE OF THREE RAW SEWAGE PUMPS. IN THE AMOUNT OF $134,916 .00, FROM GOBLE SAMPSON ASSOCIATES. INCORPORATED . (vii) CONTRACT WITH TUXALL UNIFORM AND EQUIPMENT, INCORPORATED FOR NON-EMERGENCY. POLICE. AND FIRE UNIFORMS IN THE ESTIMATED AMOUNT OF $60,000 .00. (viii) CONTRACT WITH QUINCY CLEANERS FOR CLEANING SERVICES FOR NON-EMERGENCY . POLICE. AND FIRE UNIFORMS IN THE ESTIMATED AMOUNT OF $45 ,000 .00. Voteraah1: Ayes : Nays : The motion carried . 11. Rqular Apda Council Members Nabholz. Garrett. Bradshaw . Habenicht. Waggoner. Clapp. Bums None (a) Approval of Ordinances on First Reading (i) Neighborhood and Environmental Technician Langon presenced a recommendation from the Clean. Green and Proud Commission to adopt a bill for an ordinance amending the City Code relative to trash a>llcction . She advised that Slaff panicipllion in lhis project has bccn oae of a supponive and clerical role . She said the actual wort has been performed by the Clean. Green and Proud Commission Municipal Solid Waste Subcommittee. Don Roth. the chair of that subcommincc. is here this evening. she advised. to help answer questions and conccms. Mayor Bums said Council has been over this extensively in Study Sessions in the past. Council Member Nabholz recommended holding a public hearing on this matter. acknowledging that Clean . Green and Proud has done years wonh of work in this . Council Member Bradshaw agreed . COUNCIL MEMBER NABHOLZ MOVED, AND IT WAS SECONDED, TO SET A PUBLIC HEARING FOR JANUARY 19, 1'91 TO GATHER PUBLIC INPUT CONCERNING MANDATORY TRASH REMOVAL Ayes : Cooncil Members Nabholz. Garrett. Bradshaw. Habenicht. Waggoner. Clapp. Bums Nays : None The morion carried . • • 0 - • • Englewood City Council December 15 , 1997 Page 15 • • • .... The Deputy City Clerk was asked to read Council Bill No. 99 by title: COUNCIL BILL NO . 99, INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE AMENDING TITLE 15, CHAPTER 2, ENTITLED TRASH. JUNK AND SALVAGE, OF THE ENGLEWOOD MUNICIPAL CODE 1985 . COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (a) (i}-COUNCIL BILL NO. 99. Council Member Garrett asked whether we want to have some kind of waiver mechanism added. since we have a lot of citizens who don't need mandatory trash pickup. Also, he said he is not clear how to prove he has trash pickup. since there is nothing in the bill that specifies how that is done . Lastly. he would like to make sure that this is not cwt>side pickup, that if they pick up in the alleys today, they can continue to pick up there. Mayor Bums said it is not curbside pickup. Council Member Bradshaw added her concern that this would encourage people to hoard trash in their houses. She recalled that they just dealt with an issue on Grant Street two weeks ago that was unbelievable. If they won ·1 pay for the trash pickup. it might not be visible because they are keeping it in their house. she explained. Mr. Waggoner said that is what Clean. Green and Proud was concerned about. lfyou stan granting exceptions. people don't sign up for trash pickup and then you stan getting people who keep the trash somewhere. Ms. Bradshaw added tliat tbey might put it in the business community 's dumpsters. She asked if this would prevent that. Mr. Waggoner said Ibey hoped ii would because everyone was to subscribe to the trash collections. Ms. Bradshaw asked if that would include people like Mrs. Baker. Mr. Waggoner said yes . Mayor Bums said the question is whether she would have a special rate and he recalled from their public discussions that this was. indeed. their concern. If you don 't require it of everyone then you could have this trash accumulation. and the mood of the community seems to be for code cnfon:cmcnt and to ha,-e it without any excq,lions. Council Member Habenicht said she would be willing to votc for this on first reading, since we are going to be having a public hearing on it. She said she really wants to listen to what people have to say. since there might be some ideas fonhcoming that might address those issues that were brought up. She said the Clean. Green and Proud Commission has done a yeoman's job on this difficult task . Yet. she allowed. she has probably had more calls on this than any other issue since she has been on Council. especially in the last two or three weeks . She said that was prior to her making a comment that Mr. Munds quoted in the paper. She said her comments were precipita ted on the amount of comments she has had on this. She said we need 10 be open to what w'C can do to address lhc concerns about hardship. Council Member Bradsliaw said she has a problem wi th passing more rules that are difficult to enforce. That is in general wi th any rules that we pus, she saad. We should ask how much the enforcement costs us and if it is effeclive. she added. because we have m.1ny things on our books that aren '1 very enforceable. Mayor Bums said it is imponant to hear from members of the Clean. Green and Proud Commission at the public hearing. also. because Ibey ha\'C had study sessions with Council and have gone to so1nc length 10 e xplain lheir survey rcsulls and why lhey feel the ordi1iance should be written this way . ' • . .. • 0 f --I - • Englewood City Council December 15 . 1997 Page 16 (, • • • Council Member Bradshaw said under general regulations on page 2. item (e), "no occupant , lessee or owner of real property shall sweep into or deposit in any gutter, street, alley or public place, grass clippings. leaves. branches or trash ." She asked how that is enforceable. People do that. she said, and she has told her neighbors they can't do that but they do it anyway . Council Member Waggoner said he complained about one once and they got a ticket . Mayor Burns said it is one of those things that is enforced by a phone call . Council Member Bradshaw said she has a concern about us going in between neighbors talking to neighbors about issues and us ending up being the policing agent. She said. however, that she will vote for this on first reading just to get it on the table . Voteraulb: Ayes : Nays : The motion carried . Council Members Nabholz. Gam:tt. Bradshaw. Habenicht. Waggoner, Clapp, Bums None (ii) Neighborhood Community Coordinator Graham presented a recommendation from the Dcpanment of Neighborhood and Business Development 10 adopt a bill for an ordinance c.xtending the moratorium in the North Englewood Small Arca Plan area until July 13. 1998 . This is in order to complete two things that are on-going, he said. One is environmental assessment , and the other is a zoning proposal . Mapping out the length of time it takes to get zoning through the Planning Commission and the City Council . Mr. Graham said it takes between five and six months. If wc swt on January 5"' with the comp plan amendment and wc take tbat tbrougb the Planning Commission in a timely order, he said. then start in February laking implementation through. which is a zoning ordinance change. wc could not get it through and effective until July 13"'. The recommendation is to do something other than what tbe bill for an ordinance says. he advised. and called Council's attention to a change that he has discussed witb City Attorney Bl'OIZlllan . We arc asking. he continued. that Council extend lhe moratorium. but without the one week gap. instead providing two specific exceptions . One for a project. which has Planning Commission approval. for a conditional usc permit. The other one has the federal government raiuiring some modifications to a fuel storage system. In order to comply with those federal regulations. it takes approximately eight months 10 get the paperwork through to remove the underground tank and replace it with an above ground tank . The specific change in the bill for an ordinance. that would have this effect. is under section thRC, he said . Instead of the moratorium creaacd by this ordinance running from February 16. 1998, this one should run from February s"' through July 13"'. Mr . Graham said it might also be desirable to add a section for noting the specific exceptions. Council Member Habenicht said she would be curious to know when this exception for the conditional usc was granted or reviewed by the Commission and if it had anything to do with the potential outcome of this study . Mr. Graham responded that the conditional usc permit was granted on July 8, 1997. The applicant in Ibis case has been waiting approximately six months already to mo\·e forward on a building permit , he said . Ms . Habenicht asked when the moratorium began . Mr . Graham said he docs not have the answer 10 that right here . Mayo r Burn s s.1i d it is in the first Whereas clause in the ordinance. which is June 22 . 1997 . Council Member Habenicht said her concern aboul granting the exceptions would be if the c.xcq,tions would somehow be contrary to what might develop and wc will have done the community in somehow . in terms of what kind of zoning wc arc looking al. --~~--I "' - ... • • 0 , .... , I - ]- • Englewood City Council December 15. 1997 Page 17 ·, .. • • • Mr. Graham said this is ccnainly a consideration. We arc generally advising covers two risks that you arc taking. One is by temporarily causing this person to delay his project there may be some costs associated with that and there may be some cxpectalion in the fulUrc thal the City reimburse this property owner for those costs. The proposal to grant the exceptions is one way to eliminate that risk. Council Member Habenicht asked if this amditional usc came to Council. Mr. Graham said it did not, as conditional uses arc decided by the Planning Commission. Ms. Habenicht asked if there was public comment on that and if there were people opposed to the a>nditional usc. Mr. Graham said he docs not recall the testimony that night. Referring to Council Member Garfflt. he said there is a Council Member who was sitting on the Planning Commission that night who might recall . Mr. Garrett said he did not recall. Council Member Nabholz said she was there for both of those meetings and. to the best of her recollection. there was no one who spoke against this. She said her concern is that we do as staff has recommended. She feels that if we have a one week window of opponunity. we will absolutely open the floodgates as to what could come in. She stated that we have worked very long and hard to modify what is acccpcable in Englewood at this point in time. Counr.il Member Waggoner asked ifwc do the same thing by granting an exception . Will we be opening the floodgates for more requests for exceptions because we granted one? Mayor Bums said he docs not feel there is a prcccdcnt set legally. City Attorney Brotzman said you will probably get more requests for conditional uses and you may jeopardize whether this is a valid moratorium or not by not gapping it. The suggestion would be, he said. that. if you arc going to go that way. you simply do it through the Planning and Zoning process. encouraging more exceptions. but making all issues that were approved as conditional uses by Planning and Zoning. which bolh oftllCSC arc. exempt from the moratorium. He agreed that Planning and Zoning may get more requests for conditional uses. Mayor Bums said those would be taken up individually and would have to stand on its own merit. City Attorney Brotzman said the danger of this with a gap is that you may get a use during that gap period that you really don't want. Mr. Graham said it is his understanding that the applicant was actually in the process and had applied for his conditional usc permit before the moratorium began. In that case. he wasn ·1 grandfathered in the original moratorium and has been waiting through the first eight months. He maintained that. if you granted the condition narrowly enough to consider things like that. then you arc finding a solution that considers the health, safety and welfare of community and not granting something albitrarily . It is a question of whether it weakens the overall moratorium. Council Member Habenicht asked if the moratorium. from this point forward. for the next small duration of time. also exempts conditional use for this. because of the kinds of things we arc doing. M.1ybe that would be a way of doing that. she opined. not to penalize someone who was in there ahead of time. but keep more conditional uses from coming in . She opined that that "ould just burden staff and Planning and Zoning and maybe put us in a situation where we arc being coumerproducti\ e . Council Member Garren clarified that. if they were in the queue line before the moratorium staned on June 22nd. in the conditional use process. we should let them continue that process. Council Member Habenicht agreed and asked if that could be included. Mr. Graham said that would not address the request for the fuel tank by the Winslow Construction Company. City Anomey Brotzman said he believes it has already been approved. Mr. Graham said he ' ,,,_ •· • 0 ]- ]- Englewood City Council December 15 . 1997 Page 18 -<. • • t• • spoke to Fire Marshall Greene and underatands that they did not have Board action on that request, however they would be hard pressed to meet the federal requirements irthey have to wait until July 13lh to begin. Council Member Habenicht said that what she is asking is whether there is something we can do that will say okay on these two, but we don't want to have to deal with conditional uses or anything else coming up in the moratorium period. Mr. Graham said the only time we plan to ask for the extension is now, and so this is the one opponunity that businesses who have applied for permits have the opponunity to come to us and say we arc feeling the pressure, we have been waiting through the first moratorium to get permits or licenses and we feel it is unfair to extend it. We were only trying address those two concerns that have been brought to our attention. he said. Council Member Habenicht asked if he was saying, then, that it is not a problem. Mr. Graham said he does not think it will be. Council Member Waggoner asked if Mr. Brotzman could recommend some terminology. City Attorney Brotzman responded that one is to change February 161h to February 5lh and, secondly. that conditional uses approved by the Planning and Zoning Commission shall be exempt from the moratorium. Council Member Garrett asked if this should be prior to this date or just any conditional use . Mr. Brotzman said you can do it either way . Mr. Garrett said if you say prior to today 's date. it cuts them off so we won 't see a lot of conditional uses in January, February and March. What we can do. he said. is treat the Winslow Construction Company as being in the process, let them finish out their conditional use process for the tanks, if it hasn't already been completed. because they have staned their process already . Mr. Graham said it is his understanding that they are not required to obtain a conditional use . only the building permit for the tank. Mr. Brotzman said he understood that. if you were doing above ground storage tanks in the zone district that you would have to have a conditional use . Mr. Grabam said when he checked on that he could not find the requirement for a conditional use. He asked how that should be handled . Mr. Brotzman said we will lake it through Plarming and l.oning anyway . Mayor Bums asked if we arc clear as to what the amendment is. The Deputy City Clerk was asked to read Council Bill No . 104 by title: COUNCIL BILL NO. 104. INTRODUCED BY COUNCIL MEMBER WAGGONER A BILL FOR AN ORDINANCE EXTENDING THE TEMPORARY SUSPENSION OR MORATORIUM PERTAINING TO THE ISSUANCE OF PERMITS AND THE GRANTING OF LICENSES FOR THE PROPERTY LOCATED BETWEEN YALE ON THE NORTH. DELAWARE ON THE EAST. SANT A FE ON THE WEST AND DARTMOUTH ON THE SOUTH. FOR A PERIOD OF FIVE MONllfS AFTER A TIME LAPSE OF A WEEK . MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (a) {ii}--COUNCIL BILL NO. 104. COUNCIL MEMBER WAGGONER MOVED, AND rT WAS SECONDED, TO AM[ND COUNCIL BILL NO. ICM BY REMOVING FROM TH[ TITLE TH[ STATEMENT '"FOR A PERIOD OF FIV[ MONms AFTER A TIM[ LAPSE OF A W[EK'", REMOVE mt LAST WHEREAS, AND AMEND SECTION THR[[ BY CHANGING TH[ DATE OF FEBRUARY 16, 19911 TO FEBRUARY 5, 19911 AND TO INCLUDE WITHIN THAT SECTION THAT ANY ' • I· • 0 , I ]- Englewood City Council December 15. 1997 Page 19 • • • ... CONDITIONAL USE THAT WAS IN THE PROCESS PRIOR TO DECEMBER 15, 1997 WD.,L CONTINUE ALONG THAT PROCESS FOR FINAL APPROVAL, AND THOSE SHALL BE EXEMPT FROM THE MORATORIUM. Ayes : Council Members Nabholz. Garrett. Bradshaw. Habenicht. Waggoner, Clapp, Bums Nays: None The motion carried. Vote results on the oripnal aotNIII u -ded: Ayes: Council Members Nabholz. Garrett. Bradshaw. Habenicht. Waggoner. Clapp. Bums Nays : None The motion carried. (b) Approval of Ordinances on Second Reading There were no additional items for approval on second reading. (See Agenda Item 10 (b) -Consent Agenda.) (c) Resolutions and Motions (i) Director Gryglewicz presented a recommendation from the Dcpanment of Financial Services 10 adopt a resolution accepting changes to the City 's investment policy . He noted Council should have received. in their packet. a black lined copy of the investment policy with the additions in bold and the deletions struck out. He explained that the policy was originally instituted in 1990 and this is the third amendment to that. Nonnally they would have a study session. he said. but as the study session agendas have been so full they went forward with the black lined copies. Council Member Habenicht said that one thing that she has never really seen in our investment policy, which she brings up every time it a>mcs up, is that from time to time Council passes resolutions. proclamations. orclinmccs or what have you. that have a panicular point of view on certain things. Things such as pro environment or not pro environment. or pro child or !IOI pro child, lbc kind5 of things Council will actually take a stand on. Ms . Habenicht said she is wondering if they arc. indeed. with our investment policy supporting those things which might be contrary 10 other policies that Council migbl pass . She qUCSlioned whether there is any way to track that . Ms. Habenicht advised that she always rams the issue because she feels it is an imponant thing. because wc arc tacitly supponing some things if wc arc investing in them . She asked if we arc at times going to be caught or is somebody going to find us supponing something financially that wc have politically opposed or vice versa . Director Gryglcwicz explained that. in looking II the investment policy. the cash investments. what wc invest in. arc generally notes and bonds of the United States government and we generally don't have any opposition to their policies . He advised there arc no equity investments in this policy, it is all liquid investments. Council Member Bradshaw asked why we have the custodial bank in Arizona . Director Gryglewicz explained that it is actually Wells Fargo. So . Ms . Bradshaw said. that is their corporate hcadquaners. but it is the Wells Fargo in Englewood . Mr. Gryglewicz said that is correct. we work with the bank here, but , for safekeeping. wc work out of Arizona. the)• jusa don 't handle that here anymore. Mayor Bums commented that a lot of their processing is done in Arizona now. even their check processing. ' 'I • • • 0 - Englewood City Council December 15 . 1997 Page 20 • • • Council Member Habenicht asked if there are banks that have their corporate headquarters in Colorado that would be able lo serve us as well . Mayor Burns noted there are not a lot any more and they might be too small to handle the amounts. Director Gryglewicz said probably not. at least not one that would be as competitive. Mayor Bums asked if that is why we have achieved 1he highest rating on our invcsuncnts, because they are so safe . Director Gryglcwicz said that is right, we don't have a lot of risk in our ponfolio, it is mainly United Slates Treasury. In response to Council Member Bradshaw, Director Gryglcwicz advised that we don't have any foreign investments right now and he will let Council know if we do . The resolution was assigned a number and read by title: RESOLtJTION NO. 113 , SERIES OF 1997 A RESOLUTION ACCEPTING CHANGES OF THE CITY OF ENGLEWOOD 'S INVESTMENT POLICY PER ORDINANCE 45 , SERIES OF 1995, ADOPTED ON FINAL READING SEPTEMBER 5 , 1995 . COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (c) (i) -RESOLUTION NO. 113, SERIES OF 1997. Ayes : Council Members Nabholz. Garrett . Bradshaw. Habenicht. Waggoner. Clapp. Bums Nays : None The motion carried. Council Member Bradshaw told Director Gryglcwicz he did an excellent job. (ii) Director Fonda presented a recommendation from the Utilities Department to approve. by motion. a bid to Centric-Jones for the Allen Water Treatment Plant hnpr'O\'ffllellts in the amount ofSI0,480.200.00. Council Member Bradshaw asked if this was the one Mr. Neumann was talking about. Mayor Bums said yes . Director Fonda opined that they received exceptionally good bids. they were subslantially Wider the engineer's estimate and they are all clustered in the same an:a . He said he would have the engiDCler review Mr. Neumann's comments and provide him with answers . lfhc is correct. Director Fonda advised they can issue change orders if they can get an acceptable change order negotiated . Mayor Bums said that was one of his questions. Director Fonda stated you can. although those are in the thousand dollar range when you add them all up . He advised Council should pass this tonight because we have received an incredibly good loan at an incredibly good interest rate . He com1nen1ed that they do not want to delay the project because ii just keeps pulling off the completion. Director Fonda advised thal. typically. they would have about a S"lo lo 10"/o contingency for change orders anyway . He noted they could be in the range of up 10 between a half a million and a million dollars on something like this. He advised they may get into that range because of underground conditions or they may get into that range because they were pushing the engineer very ha rd 10 get this done so we could 1nove forward with the loan . He opined they have a lot of flexibility because we got such a good b id . Mr. Fonda commented thal he was quite worried that we would go over the engineer 's estimate ofSll.700.000.00 given this bidding condition. He noted he was pleasantly surprised that we got as ma ny bidders as we did. He advised that in the middle of the process. when it looked like we were only going 10 get 1wo or three bids. we extended the time as several of them ' "' - • • 0 , - - Englewood City Council December 15, 1997 Page 21 ~- • • • \. said they would like lo make a go at ii. However, Director Fonda stated. the conditions could change very quickly in this bidding climate. Council Member Bradshaw commented that she understood Mr. Neumann lo say there would probably be a million dollar change order coming through right away. She asked that Director Fonda please check all of the concerns. Director Fonda said he does not know the basis for that. He stated the change order they are anticipating right now is one they couldn't get designed. It is $150,000.00 for something that was found during the building department review, where we have to put in a grounding loop. He advised that as they do the line cleaning they tend to coat the lines and this is somedling they are evaluating as they are going. If they clean the distribution system lines down with our boring machine then that takes it down to bare metal and we get rust for quite some time. He stated there are some new systems on the martct where you put a polyphosphate out and it will coat the lines and so we can eliminate that problem and get much more effective line cleaning. He noted we do have a loc of deposits out on the lines so that's one of the next things we are going after. As part of that. he noted. tile two came together, but it was too late to get it into the plans and specs, so we will probably be issuing a change order after we get the design done. Council Member Bradshaw asked what his estimate would be on that Director Fonda advised it will be about S 150,000.00 on the polyphosphate feed sys1ems, but he thought we are probably anticipating about $200,000.00 at this point Council Member Habenicht stated we do have the Water and Sewer Board serving some oversight on this, as well as the Council. But. sbe asked. on a project such as this. have we ever appointed an outside group to serve as an oversight committee 10 son of provide checks and balances and acaiuntability. Director Fonda advised that has been the Water and Sewer Board's function . Mayor Burns said that was what he was going to say. that we have a comminee. Council Member Bradshaw agreed that we have a committee. So, Council Member Habenicht said. that is the oversight comminee. She commented that is what sbe wanted to know . Council Member Bradshaw stated that as long as Director Fonda will address Mr. Neumann's concerns that she has no problem moving this at this time. Mayor Bums noted it seems there was -pretty dole competition ~ Centric-Jones and Watcm Summit on this. He asked Director Fclllda if that was one reason he m:ommcnded Centric-Jones. because we are already worting with them. Mr. Fonda said no, 1h11 they nx:ommended them because they were the low bid. He commented that they did substantial imaliplions and they are both very good companies. so they went with the low bid. Council Member Clapp asked if there was any way they could rcquaa a follow-up through a study eaioa in the next few weeks. lo sec ifwe have considered ocher malCl'ials and if there is going to be a big cbanF in this. Director Fonda stated he will provide the repon to Council, that they get from the engineer . COUNCIL MEMBER BRADSHAW MOVED, AND IT WAS SECONDED, TO AWARD THE ALLEN nL TER PLANT IMPROVEMENT BID TO CENTRIC~ONIS IN THE AMOUNT SI0,480,200.00. Ayes : Nays : The motion carried. Council Members Nabholz. Garrett. Bradshaw . Habenicht. Waggoner. Clapp. Bums None (iii) Director Fonda prcscmed a recommendation from the Utilities Depanmcnt to approve. by motion, the purchase and construc1ion of a metal building system at the Beneficial Use Fann Hcadquancrs site from Hallmark Builders in the amount ol'S121.9SJ .OJ . He advised that they sent this . ' .. • 0 . ' .. • . ]- Englewood City Council December 15 , 1997 Page 22 '· • • I• • out to several bidders and only received one bid . It was over our estimate. but . he noted, that was a staff estimate, that they were just making a stab at what a building out at that location would cost. He said they would recommend going ahead with it, because Bi-City needs that building constructed so they can keep their equipment out there and be able to function better through the winter months. Director Fonda stated there are adequate reserves in the sewer fund and they will not go over budget if we go ahead and purchase this. He explained that we have a 7,000 acre farm that we apply our sludge to, which we recently purchased . So now we are building an operations area out there . Right now if you go out there, he noted, there is no shelter of any son. So this will be a metal butler building that we can use to store equipment and operate out of. Council Member Waggoner questioned whether half of this cost will be assessed to the City of Littleton . Director Fonda said yes . COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE THE PURCHASE OF A METAL BUILDING SYSTEM THAT WAS BUDGETED IN THE 1997 BUDGET, FROM HALLMARK BUILDERS IN THE AMOUNT OF 5121,953.0J. Ayes : Council Members Nabholz. Garrett. Bradshaw. Habenicht, Waggoner. Clapp, Bums Nays : None The motion carried . 12 . General Discussion (a) Mayor's Choice I . Mayor Burns advised that he and Council Member Nabholz attended the National League of Cities Conference in Philadelphia. from December 2'.i through the 7"'. He noted it is the first NLC conference he has ever been to . He thougbt it was the first one for Ms . Nabholz also . Mayor Bums commented that he was impressed by the agenda . He opined it was a long time to be there. but they attended seminars for the first two days and then regular sessions after that. He said he can see why some councils send a lot of people. as there are so many sessions and so 1nany workshops . Council Member Bradshaw asked what seminars he attended . Mayor Bums advised tlicy had seminars on effective meetings. he attended the tail end of the one on humor and one on making friends of enemies. Those he noted were the pre-session ones. He stated they had a lot of interactive technology for cities to use . kiosks that you can use in public places. Internet uses for cities and they had a "tech" city set up . They also had programs of a half hour each where they gave little vignettes on how you can use the technology that is emerging. especially through the Internet . He said they was a loc of that kind of thing and sessions 011 everything from buying equipment to parks and recreation . He noted there was a IOI of things on kids . how cities can interact with schools and recreation departments to assist childten and teenagers. Mayor Bums said there were sessions on economic development and Council Member Nabholz took a trip on one of those and kind of goc her eyes opened on one pan of Philadelphia . He reiterated there were a IOI of sessions and some councils from Colorado had five and six people there. He advised that Linda Monon . Mayor of Lakewood . was elected to tbe NLC Board of Directors and Margaret Carpenter. Mayor of Thornton. is on the Advisory Committee. He said . as he understands it. you can serve one terrn on the board of directors. then you go to the Advisory Committee. and you can stay on there as long as you are an elected official . Ms . Carpenter. he noted. was also a 1ne11tor for new attendees and there were about 400 new attendees to the conference . He advised it was a large conference, General Colin Powell spoke about his youth initiatives and it was a very imprcssiv;: facilit y in Philadelphia . They have convened an old railway station to a conven1ion center. it is a beautiful place and only a couple of ' .. • • 0 - • • • • Englewood City Council December 15, 1997 Page 23 . . ... years old. He opined it will really attract some convention trade to Philadelphia. Mayor Bums commented that both he and Council Member Nabholz felt as tbough they, and Council, got their money's worth. He advised he has an outline of a report and they botb have a lot of material to submit to various dcpanmcnts, which they will probably do through City Manager Scars. He commented that the infonnation can be very useful. Mayor Bums stated that he also bought a book on what the author calls the "N" generation or the generation of kids that grew up wilh the lniemct and how they think, how they relate and how this society is going to be affected by them. He said it is a very interesting book and the author was the speaker at the general session on the last day of the conference. 2. Mayor Bums congratulaled the City for being "Capital for a day" on December 2nd . He noled that the Neighborhood Watch Program was recognized by the Governor's office for superior achicvcmcnt. 3. Mayor Burns commenled that Malley Center had their 20 year anniversary celebration while they were gone. He said he was sorry about the things they missed while they were gone . Council Member Bradshaw noted that Council Member Habenicht did a good job. 4 . Mayor Bums said he attended the South Broadway Focus Group meeting last week for a few minutes and he commended the staff for continuing to work with the South Broadway area business people about improvements on Broadway. 5. Mayor Bums noted he wanted to again thank the citizens who took time to work on the flower beds for the City. 6 . Mayor Burns congratulated City Attorney Brotzman for being awarded the Metro City Attorney 's Association "Attorney of the Y car." (b) Council Member's Choice (i) Council Member Nabholz: I . She congratulated City Attorney Brotzman. 2 . She said she wanled to piggy-back on Mayor Bums' CIOIIIIIICllts and noled she hB never aacaded so many things in her life. In fact. she said. they finally had to make places where they could mect to make sure they wcrcn 't doubling up on things. Ms. Nabbolz staled she was very impralCd and very overwhelmed and she learned so much. She opined that one of the most impressive things was thal retired General Colin Powell gave the opening session specc:h . She advised that she hB signed up and will work with Gary Scars. and possibl)· Chris Olson. on what America's promise is for childrco. Ms. Nabbolz stated it is the most impressive thing, and his theme is the little red wagon. for when the load gets too heavy, that is why there is the long black handle, so the adult can come along and help carry that load . She thanked Council for their support in sending her to Philadelphia. She said she bB a suitcase full . that she came home with unbelievable stuff that she feels will benefit a lot of us . 3 . She noted she has a couple of code enforcement concerns that she can give to City Manager Scars later. 4 . She thanked Council and our police department, especially Gary Scars. Sue Bradshaw and Chris Olson for their concern. Ms. Nabholz stated the police department was wonderful . as well as Susan McDonnell and Tom Vandermce. She said she thanked them all . (ii) Council Member Garrett : . , . ' .. ,. • 0 ]- • • Englewood City Council December 15 , 1997 Page 24 • 0 t• • I. He advised he attended the South Broadway meeting on Wednesday night. He noted it was actually a very good meeting for the merchants and how they are coming together and going to do things that will son of set Englewood apan. Because, he commented. one of the problems we have in Englewood is when you leave Denver and get to Littleton you don't know you have been through Englewood. He opined that some of the things they were talking about were quite exciting. Mr. Garrell said that the ones that were there liked the idea of having different districts which the Broadway action plan has . 2. He commented that the Planning and Zoning Commission always votes on something the day they have the public hearing. because the people an: there and they always thought it was their obligation to give them their answer if they had one . He said the comment was made that it is Council's history that we don't vote on the day we have the public hearing. Mr. Garrett said he is coming from the background that the people an: here and they have given comment and they deserve to hear what we have to say, good or bad. He questioned where the history came in for Council. where we don't vote on the day we have a public hearing. Mayor Bums stated generally, that his memory of it is. that they thought if there was a lot of emotion or a lot of concern expressed at the public hearing. they would like to sleep on it before they actually vote on the ordinance. Mayor Bums noted they tell people that. He said he is not sure how old that process is. Council Member Bradshaw stated it is not very old. When she was on Council previously, they would vote on the issue. And sometimes. she said. they were here in public hearings until I :30 in the morning and they would still vote at that ti1ne, just to seule it. Council Member Waggoner commented they must have been a lot belier than we an:, because we can't make up our mind that soon . Council Member Bradshaw said, if t11ey have done their homework. witl1 the public input from the hearing. that they can do that. She stated she does not see that as a problem. Council Member Clapp noted that at first she felt that way. but after sitting through several public hearings. she really feels it is kind of helpful to take all of the infonnation that they heard that evening and really digest it. think about it and try to address all the concerns. Ms. Clapp stated she has found that more times than not . personally speaking. that has helped her. because she has the opponunity then to call the City Allomey or the City Manager. after she has tl1ouglu through something. and say .. what if' or .. how could we ." Personally, she reiterated. she has found it very helpful . Council Member Bradshaw said she would like Council to consider that . She opined you can think things to death and that was one of the reasons she ran for Council. because that was son of the repuaalion of this group . She noted they are good people. it wasn 't negative. but it is just that they think and think and think. Ms. B~w stated there is a time to think and a time to consider and there is also a time 10 take action. She said that is why she would suppon Council voting at that time. (iii) Council Member Bradshaw: I . Regarding the South Suburban issue, she said she would like 10 propose a comprise. She asked why they couldn 't make up a commiucc of Jerrell Black. Dave Lorenz and Gary Sears. who is totally new 10 the issue, doesn ·1 understand the history and can maybe look at it with different eyes. She suggested they could sil down and really hammer out an agreement so we can get moving on Cornerstone Park . Mayor Bums asked City Manager Sears ifthal was kind ofwhal he was doing. Council Member Bradshaw commented !hat ii is getting confusing. Mr. Sears advised that they mel wilh Dave Lorenz and they pul 1oge1Jicr lhe leuer in response lo what bolh he and lhe anomey had presented. He opined thal he and Jerrell Black lried to sil down 10 lake a look al the broader issue, b111 !hen focus on sonicthing 1ha1 would be doable. Council Member Bradshaw staled we are dealing with 1wo different issues. !hat we an: dealing wilh land use and !hen we are also dealing with a scparale issue. She noled Planning and Zoning has dealt wilh 1he land use issue and she fell !hey could scnle 1ha1 . She opined 1ha1 1he fees and all 1ha1 other stuff do 1101 relate lo land use . Mayor Bums said 1ha1 is !heir poinl, Iha! is Sou1h Suburban 's argumcnl and in a way it is !rue. He opined lhe concern of Council is iflhcy don 't resolve ii all at once 1hc others would go away. if !hey approve 1hc land use issue . ' ,,,, - • . .. • • • 0 ' - • • Englewood City Council December IS. 1997 Page 25 (. • • • Council Member Bradshaw said she just thinks there is a good middle ground that can be had, ifwe can just sit down and not have attorneys go at each other like they do. Mayor Bums commented that he thought we had started on kind of a new path with them when we had quite a good study session with them a couple of months ago. Then, he noted. this matter came up and kind of got in the middle . Council Member Bradshaw said she would bet you could poll everybody that was at that study session to see what they thought came out of that and you would have five answers from their board and seven answers from ours, because, apparently, there were so many things being thrown out at the same time. She advised her concern is that they are willing to build a facility that will help kids and that is a facility we need desperately in that south end. She said she just hates to see us hang up on "parochialism", for lack of a better word. for two different boards that are really there to suppon kids. She commented that she sees us going off on tangents that we don't need to. She said that is why she thought if they could ask Gary Sears. who she considers to be a good mediator. to sit down with Jerrell Black and Dave Lorenz and hammer this out, that she thinks it could happen. Council Member Habenicht said she thinks that is what they are all trying to do and she doesn 't sec why we can 't have tliat. She opined we have come a long way toward that payment in lieu of taxes piece and also the resident's rates for our citizens. She said she tbinks tliat is just the very same thing that we as a community have done for our neighboring community. based on our neighboring golf course situation with anotber city . She commented that she does not think we are necessarily being "parochial" on this. that she thinks we are just looking to get a resolution where we are making sure our citizens are getting a good deal for this. as we have given to another community. She stated she does not think it needs to be contentious. tbat it sounds like they are willing work on those two things. it sounds like they are really willing to look at that . Council Member Bradshaw asked City Manager Sears what his sense of this is . City Manager Sears advised thal they followed up from that meeting and they did sit down with Jerrell Black. Dan Brotzman. the attorney and Dave Lorenz. He opined it did stan off a little contentious from their attorney's vn,,oint. But. he noted. Mr. Lorenz stepped in and asked what they could do to try to resolve this issue outside ol legally . Mr. Sears noted that is when we said lets do some fact finding. lets go back and see whal kinds of costs they can actually identify with that . He advised that Mr. Lorenz seemed just fine with that . City Manager Scars stated they ended up putting togetlier that lener so they could kind of keep the issue moving, so they sent that out . In response to Council Member Garrett. Mr. Sears advised that was the December 11"' letter and it just went out to them a couple of days ago. He pointed out they probably should have set up a meeting and gone through the issues with Mr. Lorenz. But. he noted. time just got away from them and they wanted to respond. City Manager Sears said what he would ask is that they go ahead and do a follow up with Dave Lorenz on the leller. Mr. Scars stated he. and Parks and Rccrcatioo Services Director Black. would sit down with him and go through the letter. see what he comes back with and then rq,on back to the Council . Council Member Bradshaw said she thought that would be good, because when you fire letters back and fonh you aren 't sure what frame of mind the person is in while Ibey are reading it . City Manager Scars advised they tried to tone it so that it wasn 't a go after them type of thing and that he doesn 't think he will interpret it that way . On the other hand. he said. what they need to do is set a follow-up and identify so1ne concerns. or determine if they are agreement with what we have come up with and then bring it back to Council . Council Member Bradshaw said, originally. she and Bill Woodcock talked and she said if they would just give them Englewood rates and he said no problem. She said that is where she left it . Mayor Burns said yes. that he felt it has son of gotten out of proportion. Now. Ms. Bradshaw pointed out. it is beyond that and she doesn '1 know if we can ever go back to that, because she thought that was a good solution . She com1nented that they were so e,"<Cited about the display and everything they saw earlier and yet if you look at that south end we have the same opportunity with Belleview Park. Progress Park. Cornerstone Park and all that stuff. to build a recreation facility that would be a showpiece for the south an:a . Slie opined that if we just do a little cooperating we can do that. She said she knows ii has to go both ways and she is not saying they are right and we arc wrong or we arc ' "' - ' . •. • • 0 Englewood City Council December 15, 1997 Page 26 (. • • • .... right and they arc wrong. But. she explained. what she is saying is she thinks we need to cooperate instead of saying no, you didn't give me what I want so I am going home. Council Member Bradshaw told City Manager Scars that she appreciated him following up on this. She opined it got way out of hand and we lost a lot because of that. Council Member Waggoner stated he felt we lost a lot a long time ago. Ms. Bradshaw said that goes back to old stuff'. Mayor Bums agreed there is a lot of old history here. Council Member Bradshaw suggested that maybe wc need to just sit down with them and say okay this is why I am angry with you and get it all out on the table so we don't have all these hidden agendas when our groups get together. She said that might not be a bad idea either. Mayor Bums noted that he agreed with a lot of what Ms. Bradshaw said. Ms. Bradshaw thanked him. 2 . Ms. Bradshaw questioned what was being done about the group of citizens on Union. Council Member Garrett advised it is on a Study Session for the 1 <jk' and they arc supposed to have a neighborhood meeting before then. Council Member Nabholz noted that she had requested we contact S &. H Concrete as well as Waste Management and those neighbors to come in on that. because it is long overdue. (iv) Council Member Clapp: I. She said. after looking through Council's agenda tonight , she is just curious as 10 how much federal money we as a City gel in Ilic way of Safety Services. Slic asked if tha1 is a line ilem or if thal is over and above their budget. 2. She stated she is just curious if Bun is in compliance with tlicir truck 101 on Broadway . 3. She thanked Council for sending her. Dan Brotzman, Hank Long and Margaret Giffin to the D .C . meeting. She opined it was very, very beneficial and they all came to consensus. She advised there is some software our there they would like 10 explore. that they think meets all of the concerns we have heard in regard to the Internet One thing. she noted. that came across very loud and clear. is that we need to find a way thal families can feel comfortable with the Internet. to allow them to use the Internet safely . If we do not aa:omplish this. she said, she is afraid that our children really will suffer. She said it was very interesting when one gentleman asked tlic entire room if there was anybody there that would feel comfonable with ayonc else making this decision for you as to how far you should go or what your limitations shouJd be on the Internet. Not a single. solitary hand was raised. which. she said, told her a great deal. This is something that people arc going to think differently about. no matter how many times we go over the lntcmct subject. as. she said. her values may be different from somebody else· s values and so on. We all have our own sct of standards. Ms . Clapp said if the software company can deliver what they say they can deliver. and she said she thinks they can. then you would have an individual card you would plug into the computer and parcnlS would be able to decide how far their children should go and their comfort level with the lntcmct . She opined that is really where it needs to be. that we need to allow families and parenls 10 be involved in this decision making and maybe they will get a few more parents in thcre. She said it really seems to be something wc should explore. Ms . Clapp !hanked City Altomcy Brotzman because originally ii really was his thought . They kind ofwcnt through and looked at all Ilic software and Mr. Brotzman idenlified this software as something that could really do the job. Ms. Clapp said they all hope the price isn't so outrageous lhat wc just can ·1 reach ii. Bui. she said. she though! lhe message was clear. thal ii was empowerment of parents. inclusion of parents in education . And clearly. she stated. one tl1ing will not work ~ithout the other and there is not one simple answer. However. she opined. if we can pul something like this in place and cducale families and parents that we can bring all this 1ogetber to really benefit our community. 4 . She asked Mayor Bums if she understood the newspaper article righl , where Mr. Caldara wants RID to do another meeting. She questioned whether he is still fighting the RID Board. Mayor Bums advised that they just had a meeting las& week on small buses. but the meeting he asked 10 call . he ' .. •· • 0 , Englewood City Council December IS, 1997 Page 27 ,. • • • publicized to call. to try to kill the southwest corridor light rail line, has never happened. He said he was told the reason was because Chainnan Klein came out against it. When that happened he dido 't have the voles to pass anything and they weren't about to call that meeting. Mayor Bums said, in his opinion, that meeting is not going to happen. They have moved ahead with the small buses he has talked about. but those arc for specific places like Boulder and he has talked about Sout11 Colorado Boulevard and he clocsn 't know where they would deploy the rest of them. Mayor Bums opined that could be successful on the right roads, but he clocsn 't sec it substituting for high volume drive time on l-2S. He advised there was a meeting lasl week, and he knew this had to happen. that at the lasl Mayor's Caucus they had RTD, DRCOO and COOT II the same meeting and Bill Vidal met with the RTD Board and ~ were ccnain sparks Oying back and forth bccaulc mmc ofthe RTD Board members feel that the Governor should have gotten in on bis application for tbc IOll&belll corridor. Mayor Bums opined that these meetings arc a Dlbllal prograsioo ~ C\'eDII and be clocsn 't sec COOT operating a light rail line. He said he feels COOT and RTD have to Fl toge(bcr on this and son of soothe their ruffled fcathcn bcrc and ~ and move ahead with this project. Because. he stated, he feels this is the way you arc going to Ft a southeast corridor line at this point. So. he said. he docsn 't sec any jeopardy to the southwest corridor. He advised Littleton has been trying to arrange meetings with our congress people during the break here and there is one set tentllively for Thursday morning with Senator Allard. that he was asked to anend. Litlleton 's new mayor and their previous mayor Dennis Reynolds. who he knows. arc going to anend. just to keep in touch witl1 these folks on the continuous need. year by year. to fund the southwest corridor light rail line. He advised they arc going to try to anangc a meeting with Representative Schaefer and also with Senator Campbell, just to keep in touch with these folks. that we need their help every year . Senator Campbell is still on the Senate Appropriations Commillee which is very imponant . He advised they arc just touching bases and keeping in touch with people about doing this. He opined wc arc still in very good shape and he has asked Gary Scars to contact RTD. He said he talked to their staff a couple of weeks ago, when they bad a special ceremony honoring Dennis Reynolds in Littleton. He said he was amazed at how fast they arc moving on the southwest corridor and stated wc would like to have them come down to talk to us and they said fine, they would love to come down. Just to let them know and they would come down and let us know where they arc. Council agreed that would be great. Mayor Burns advised they are going to be working on all four bridges at once in a couple of months. He said as he understands it ~ are four stages in this and they arc going to wort on all of them at once and they arc going to stan the fly over down here at Union. There is going to be an enormous amount of constnaction on the southwest corridor in 1991. so he said. they have a lot they can tell us . Mayor Bums said he feels the conccms about traffic and that son of thing have to be addressed. He advised he understands for the contraas they allowed. $62 million to be let in August, arc already let and signed. They arc moving thal fast on tbc line. He commcntcd that he was a little taken back on their discussion tonight on Cinderella City when they talked about opening in 2001, because RTD is moving faster than that . Council Member Bradshaw said she would like to sec us open in 2000. Mayor Burns said he would too. ifpoaiblc. Mayor Bums reiterated that they have a lot they could tell us. so he would like to Ft them down bcrc and have a lilllc dog and pony show. And. he said. they arc very anxious to do that for us. 5. Ms. Clapp congratulated City Attorney Brotz man on being na1ned Attorney of the Year. 6 . She thanked City Manager Scars and staff for all their \\'Ork on Ci11dcrclla City. She said she was really impressed tonight and it really helps her to visualize the concept. (v) Council Member Waggoner: I. He noted that the little raise along there by the light rail station. that wen! venical. was 16 feet. He said tliat gives them a little perspective. 2. A resolution specifying Aid to Other Agencies for 1991 was considered. •. ... • • 0 - • Englewood City Council December 15, 1997 Page 28 • • • [Clerk's note: This was listed as ilem 12 (b) (i) on lhe Agenda .[ The resolution was assigned a number and read by title: RESOLlITION NO. 114. SERIES OF 1997 I• A RESOLlITION SPECIFYING AID TO OTHER AGENCIES FOR 1998 BY THE CITY OF ENGLEWOOD. COLORADO. COUNCIL MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE RESOLUTION NO. 11', SERIES OF 1"7. Ayes: Council Members Nabholz, Garrett. Bradshaw. Habenicht, Waggoner. Clapp. Bums Nays: None The molion carried. Mayor Bums !hanked Council for working on this in their absence. (vi) Council Member Habenicht I. She congra1ula1ed City Allorney Brotzm •. 111 on being named Allomey of the Year. 2 . She said the Cultural Ans Commission. after meeting with City Council, had lalked aboul recommending thal Council look at a rcsolulion or some sort of ordinance thal would require anistic pieces being involved in rcdevelopmenl projects. She staled she is hoping lhal will move forward. She said she knows lhe Commission really wanlcd to make sure the Council was addressing that in a timely fashion. She commenled thal she thought it was something Mayor Bums brought up, a long time ago, that it is being done in other a,mmunities. So. she said. she wanted to make sun: it just doesn ·1 get lost in lhc shuffle or that wc address it 100 la1e . Council Member Bradshaw suggested cbedting wilh Loveland 10 sec wbal Ibey do. CommenlS were made about I '1. ordinances . Ms. Habcnichl reiterated thal Ibey really need 10 move ahead on Ibis as quickly as possible. She advised 1ha1 lhat was the n:commendation. tha1 Council seriously consider doing tba1. She noted ii sort of keeps gelling lost in lhc shuffle . Council Member Waggoner suggested she have one brough1 foonrd. Council Member Habenicht 5laled she has been trying. City Allorney Brotzman advised 1ha1 two are in draft fonn righl now . Council Member Bradshaw asked iflhcy could get lhcm undrafted and up here. Mr. Brotzman staled Iba! lhc problem is finding space on Council's study session schcdulc, lhat it is not lhc easies( thing in lhc -,Id to do . Council Member Habcnichl said she 1hough1 maybe ii wn IOIIIClhing tba1 could come fonward and they would not have to have a whole lol of study aboul. She commented lhat ii seems to have son of emerged independently from every Council member al one lime or anochcr. 1hat ii is just getting it clone . 3 . Ms. Habenicht said in conjunction to what Mr Neumann said. and ha\1ng served on Ilic Waler and Sewer Board for a long time. thal one of the functions the) do 1s lhat O\'Cf'Slghl function . But. she said. maybe tile)' don ·1 have it formalized in a "'3) that gives a comfon IC\-cl to c1uzcns m tlic community. She staled she would like to suggcsa that Council suggcsa IO the Water and Sewer Board that maybe wc look a liule bit at formalizing lhal oversight ll!CI-. Ma)4Jc C\lal on the a,cadas or something so Ibey know when tlacy are dealing wilh that and 1hc public can sec it on the qcndas. She opined ii is done, that tlicre is a lot of concern and if people anendcd lhc W11Aer ud Sewer Board meetings Ibey would recognize tlial a IOI of the questions 1ha1 are being asked by aUZCM are bctna med by IIIIClllbcrs of the Water and Sewer Board. She said she lhinks perhaps the) don 't fonnalilJC enough. to tbal II is something people can get their liands on. ' "' - • • 0 - Englewood City Council December 15, 1997 Page 29 ·, '· • • • Council Member Waggoner pointed out that an oversight committee would not have brought up questions like Mr. Neumann raised . Council Member Bradshaw said she was going to say that, as who would have that knowledge. Council Member Habenicht said that she knows that on some bond projects at other communities there will be an oversight committee of knowledgeable people who will be there to do that . Maybe, she said, they need to look at that issue. Council Member Waggoner pointed out that a lot of the projects. that even Englewood enters into, they have value engineering done on. 1bat. he nolcd. usually takes c:aR of questions such as the ones that Mr. Neumann had as far as material usage or the type of construction or that son of thing. He said he docsn 't remember if they had value engineering on the water plant, but that he knows they did have at the sewer treatment plant at one time. Mayor Bums opined that that is the best place to bring it up, rather than by a review committee, trying to pick away at it and wc don't even know how. 13 . City Manaicr'1 Repon (a) City Manager Scars said. going back to one of the issues Council raised about the agencies and assistance. that there was a topic that involved Special Olympics and giving them a rate . He advised that he knows Jerrell Black has worked witl1 them to provide that to them. to provide the facility at no cost to them. He asked if Mr. Black would like to add anything to that. Director Black advised that they cenainly suppon all the ell'ons of the Special Olympics and they think this is a very minimal pan we can do for that group. He noted they will be working closely with them in the future. (b) City Manager Scars advised that he mc1 with Englewood School Superintendent Roscoe Davidson and they talked about the Joint City Committee. He said he is hoping to get that moving again the first pan of next year with the Council . That he wants to make sure that wc stay in touch with them and their direction. He noced he will put that kind of on the high pan of his agenda. (c) City Manager Clark advised there is a holiday pany for Council. Slaff and boards and commissions if they can come by Wednesday from 1:00 p .m . to 4 :00 p .m . at the Golf Course . • • • • • Council Member Nabholz noted there arc several nycrs circulating as to what will be taking place with the redevelopment of General Iron Works. So. she said. from 6 :30 p.m. to 8 :00 p .m . tomonow evening. here in the Community Room. Neighborhood and Business Development and Council. as well as those neighbors. arc invited. She commented she just wanted to remind everyone . • • * *. Council Member Habenicht said she wanted to thank Council Member Nabholz. Mayor Burns. Council Member Clapp. City Attorney Brotzinan and everybody who attended the conferences. She commented that she knows from time to time it has been an issue of contention. but people give a lot of time to learn a lot of things to help do the jobs better as Council members. She thanked them for taking the lime near the holiday season to grapple with some of these tough issues and learn some things and bring them back. She pointed out that we arc isolated here and other cities do things differently and we can learn so much •. ,. -. , .. • • 0 ]- - Englewood City Council December 15, 1997 Page 30 .. • • • from them . So, she said, she really appn,ciaaed the time that people give. Those attending the conferences thanked Ms . Habenicht. 14. City Attoney'1 ae,ort (a) City AUorney Broczman lhanlled Council. sayiag that while he did rccme an award, he bas a wonderful staff' he works with and with the mua,c,'1 cntiR staff'. He llalCd they are a terrific group ol people IO wort with, • well • WOlking with Council and their UIIIOYlllive projecls. So, he aid, a tarp_. ol lhat awards pa IO Council and the City . 1,. Mjaa..-.. MA YOa auus MOYD TO ADJOURN. The mecciq 11Voumeci at 9:,0 p.m. 'I • . • • 0 -• • • ' AGENDA FOR THE REGULAR MEETING OF THE ENGLEWOOD CITY COUNCIL MONOAY,DECEMBER15,1997 7:30P.M. 1. Cd to order. '7 :ti) f>'111 2. 3. Invocation. D~ Pledge of Allegiance. ~ 4. RolCd. 1~ ~ -()}>'"'µ ~O~~ MlnutN from Iha Regular City Ccud mNling of November 17, 1997. • ~-~ b. ~ .. -CllyCcunol_of_1, 1987. ~.(!!Jfp,,.._ , 8. Scheduled VIIIIOra. (Pleue lmlt yow IHNillllklfl ID 11n mhdla.) a. b. c. The Dapam,ent of Parlcs and Racndol1 .. l'9COgllia Iha voknNr9 who mainlllined tt,e City's tlowar ......,._ Preaarution of tt,e Holiday~ Conlllt Aalda bf '2.,,_ awa.,:-i, and Proud Comml11lon. ~ JftlJ..,1 fl'M••~~• Mr. Doug Mueey, owner of tt,e carwui.a _.. at Federal and Unic>JI, wll be~ l)l'9Nl1t to dllcla Iha trafllc lllullllan on W-Unan Aw. ~ pu4«q 8. Communlcatlol•, Proc:llmatlonl, Wid Appcinlmenll. ~1.0 .. ~~· Proclamation honoring Selden and Inn Turner an Iha OCCMiar1 of their Fiftlelt'I Wedding Anniversary. Letter from David Warner indlcallng his l'Nignallon from Iha Englewood Liquor Llcenling Aulhorily. ,..__..: l,au._1 ,r, ,., ......... ....., ... ••A111, ............. CIIJr,flll&h NII ('71Z-Nll)IIIIMt4IIIGlnln ___ fll.._ ......... ......_ 11111*,-. .. • • 0 - - • • • Engl-ood City Council Agenda o-tnber15, 1997 Paglt2 ~~-q,O Public Hearing. ~v.Jfc / a. Public Hearing to gather input on the Brookridge Shopping Center Planned Unit ~ ~ Development amendment. V~" "'o ;ttr 10. Consent Agenda. ~ ~ /{)L1ii · ,,,.. a . Approval of Ordinances on First Reading. CfJy;-0 ~ /()11..., foff.:~: i. Council Bill No. 1&-Recommendation from the Utilities Department to 1 1 'I, vi, ~ adopt a bill for an ordinance approving a Temporary Water Supply ,-.,I I, 1 Agreement with Centennial Water and Sanitation District. STAFF SOURCE: /0:~ 1 '0 Stewart H. Fonda.)>'19CtOr of Utllltles. OW--1 ii. Council Bill No. 1 K2 -Recommendation from the Utilities Department to adopt a bill for an ordinance approving a right-of-way agreement with RTO for the Mineral Avenue Park-N-Ride . STAFF SOURCE: Stewart H. Fonda, .. .;.,.4 Director of Utll.,.. / ~. iii. Council Bill No . 113 -Recommendation from the Utilities Department to .,) '' adopt a bill for an ordinance transferring City Ditch water rights to South O Suburban Park and Recreation District. STAFF SOURCE: Stewart H. l) Fonda, Director of Utllltla. iv. Council Bill No . 1 i -Recommendation from the Utilities Department to adopt a bill for an ordinance approving Southgate Supplement #134. STAFF SOURCE: Stew.,H. l'onda, Dll'9Ct0r of UtllltlN. v . Council Bill No. 112 -Recommendation from the Utilities Department to adopt a bill for an ordinance approving Southgate Supplement #135. STAFF SOURCE: Stew., H. Fonda, Director of UlllltleL vi. Council Bill No . 108 -Recommendation from the Department of Safety Services to adopt a bil for an ordinance extenclng a cooperative funding agreement with the Bureau of Alcohol, Tobacco, and Firearms for the 1998- 1999 "G.R.E.A.T.• program. STAFF SOURCE: Chris Cleon, Director of Safwty s.r.tcee. vii . Council Bill No . 1'-Recommendation from the Department of Safety Services to adopt a bil for an ordinance acceplil ig a "COPS MORE 96" grant from the U.S. Department of Justice, Offlce of Community Oriented Policing Services. STAFF SOURCE: Chrta Olaon. Director of Wy s.r.tcee. v' viii . Council Bill No. 110 -Recommendation from the Department of Safety Services to adopt a bill for an ordinance extending a Bureau of Justice Assistance Grant in the amount of $47,284 .00. STAFF SOURCE: Chrla Olaon, Director of Safaty Services. Plew nolla: I you haw a dlaabllly and IINd aadlary aida or• dDII, ...... nally 1M City af 11 ... Wood (782-24411) al INat 41 houra In ..... al ........... ......_ l1Wlk you. " • • 0 r ~ I - • • • • • l!Dgl9wood City Council Agenda Dacember 15, 11117 Page3 I ix. Council Bill No. 114 -Recommendation from the Department of Safety Services to adopt a bil for an ordnance accepting grant funding from the Victim Assistance Law Enton:ement Board al the 1tf" Judicial District. STAFF SOURCES: Clwle Olaan. Dllacu of Wy S.flcN, and S.... McDonnetl, ~ Ill ....... Cacw6.-. x. Council Bill No. 98 -Recommendation from the Department of Financial --~ Services to adopt a bil for an ordilllnCe an1a1dng the City Code pertaining h. to requiremenlll for Trash Hauling Licenlea. STAPP IOURCU: Frank IJ' 0 Gryglawlcz DnclDr of Financial S.~ ..._ Clark, ...._ and , 8udgat Officer. · iO V b. Approval of Ordinances on Second Reading. ~()J·'i. r . c. Resolutions and Motions. Council Bill No. 101, adding a provision for Concurrent Review of new liquor license applicatlona. iii. ~·"'" Iv. v. Recommendation from the Department of Admlnistratlve Services to adopt a resolution approving the 1998 Collective Bargalnng AgrNment between the Englewood Fire Fighters Association and the City of Englewood. STAFF SOURCE: Tom Karahlanllc, Acting Dlractar of Mnililllballw Ser..-tcea. Recomme,ldation from the Department of Flrwlcial Services to adopt a reeolution COITeCtlng the purchae llfflOW1t for the Home Lumber property. STAFF SOURCI: '-* Grygl9wlcz, Dlrectar of Plnalclal 9eMcN. Rec:omrnenddon from the Depar1ment of Financial Services to adopt a reeolution approving a Supplemental Budget appropriation for 1997. STAFF SOURCE: Prank Gl; .... lcz, Dnclar of lllt .. r:111 .... ...._ Recommeudallon from the Depar1ment of Parka and Reaeation to approve, by mollon, the c:cnlraCt for Activity Gulde printing. Staff recommends awarding the bid to the low bidder, lntennola'1tain Color, in the amount of $28,038.00. STAFF SOURCE: Jerrell ..._ Dlrectar of Parka and Aecnlllon. Recommendation from the Utilities Department to approve, by motion, • sewer tap agreement with Amerlsultes Hotel. STAPP SOURCE: 9lawart H. Fonda, Dlrec:tar ol UIIIIIIN.. vi. Recommendation from the Littleton/Englewood W..a.water Treatment Plant SupefVilory CommittN to approve, by motion, the purchue of thl'N raw sewage pumps. Staff recommends awardng the bid to the only technlcaly acceptable bidder, Goble Sampson Aaaoc:illtN, Inc., in the amount of $134,918.00. STAPP SOURCE: IIMnrt H. l'onda, Director of UIIIIIIN. ,__..-: ,vau...,.••1 ta,andnwtaallaryaldaor•i11111, ....... namya.ca,o111••Nd (712-MOI) • ... 41 ,_..In ..... GI.._...._ .. ......_ ,,_. ,au. • • C , • ,. - • l~ • ' '· !ngl9wood City Council Agenda D1a1mber 15, 1987 Page4 vii. Recommendation from the Department of Administrative Services to approve, by motion, the 1998 contract for Non-Emergency, Police, and Fire uniforms. Staff recommends awarding the bid to Tuxall Uniform and Equipment, Inc.. It is estimated that payments under the contract will amount to $60,000. STAFF SOURCE: Tom l<a'slllantk, Acting Director of Adminialratlva Services. viii. Recommendation from the Department of Administrative Services to approve, by motion, the 1998 contract for cleaning services for Non- Emergency, Police, and Fire uniforms. Staff recommends awarding the bid to Quincy Cleaners. It is estimated that payr'IW1ls under the contract will amount to $45,000. STAJI¥ SOURCI: Tom Karahla,lk, Acting Director of Admlnlabilllw Sr.tcN. 11. Regular Agenda. ' ~ a. Approval of Ordinances on First Reading. q~i. Council Bill No. "1. Recommendation from the Clean, Green and Proud i (1 , ,. !(f'lr Commission to adopt a bill for an ordinance amending the City Code relative }p'I ~, f'/ ,0 to trash collection. • STAFF SOURCE: Tricul Langon, Neighborhood and -u " Environmental Technician. j ~ii. Counbl Bill No. ,, -Recommendation from the Department of Neighborhood and Business Development to adopt a biU for an ordinance ~ q,O extending the Moratorium a~ a lapse of one week. STAFF SOURCE: 1111r1c Graham, Netghbor",, .. 'l .:xr:=£..=:-.:. 104: ~ ,, ,tJ 1. Dlllll"11r1 ............................... 1nn .... . (}A b. Approval of Ordinances on Secc,2. Dlllll .. 1111_ 3. a._ ..... ill 1111111113 Inn F911na!y 11, 1•111 F91rnary ~. 1• R-_.,...__ and~.....__ 4. M11-c.a.._.__ .... .._ .... a-..1s.1197.,. c. .............. ,_,....,,... .... ..... ..-...................... _.. ..... ....,,..,, ........... 3. Recommendation from the Department at Flnanc:ial Services to adopt a resolution accepllng c:hangN to the City's irNeetment policy. STAPF SOURCE:,,_. Gr1glewlcz, DINclDr ol ....... ......._ Recommendation from the Utilitiee Department to approve, by motion a bid for the Allen Water Treatment Plant Improvements. Slaff recoml'Mnds awarding the bid to the lowest acceplable bidder, Centric.Jones, in the amount of $10,480,200.00. ST Al'F SOURCe: 9lawart H. l'onda, DlrectDr ol UIIIIIIN. Recommendation from the Utilities Department to approve, by motion, the purchue and construction of a metal building system at the Beneficial UM Farm Headquarters site. Staff recommends awarding the bid to Hallmark Builders in the amount of $121,953.03. STMlP SOURCE: 9lawa1 H. Fonda, Director of utllltleL Plwe nale: I you hne a dl11IIIIIJ and need....., aide o, • rla 11, ....... MIiiy 118 Clly ol .. )llsaood (712-24Gl)atleaat4lllaln ln ___ ol .................. ,....,... -~-, • < • .. •· • 0 - • • • ·, • (. • . Inglewood City Council AgerlCla D1a•1at»w 111, 1117 Pagell 12. General Oi8cussion . a. Mayor's Choice . / b Council Members' Choice. ~.\\~ i. Resolution approving Aid to Other Agencies funding for 1998. 13. City Manager's Report 14. City Attorney's Report. Adjoumment. The following minutes were transmitted to City CowM:11 between 11/27/97-12/11/97: • Englewood Urban Renewal Authority meeting of Fearuary 5, 1997 • Englewood Liquor Licensing Authority meeting of November 5, 1997 • Englewood Planning and Zoning Commlaalon meeting of November 18, 1997 11111wna1r. .,.. ..... « ,,, ........ ....., ...... v1,,, ....... naar .. ca,c11q1e •• {7II-Mll)atllaat41 ..... lll ..... ol .................. ,....,... ' ' . , •. . ' • • 0 '---I - ] • • t• • (, ENGLEWOOD CITY COUNCU. ENGLEWOOD. ARAPAHOE COUNTY. COLORADO N.-ller 17, 1"7 I. Call to Onlcr Tbc regular meeting of the Englewood City Council WII called to order by Mayor Buru at 7:4S p.m. 2. Jawcadaa Tbc inwcation WU giWII by Council Member Wiggins. 3. PledF of Allep1wce Tbc Pledge of Allegiance MS led by Mayor Buru. 4. Roll CID Present: Council Members Nabbolz. Clapp. Wiggins. Habenicbt. Vormittag. Wagoner. Bwus Ableal: None A quorum WII praent. AllD prelClll: City Mlaller Sean City Aaarncy a- City Oat Ellia DillllW Gr:,a,c,ricz. Piwill Saviml S. II.-. (1) COUNCU. MDISU WIGGINS MOYD. AND ff WAS SECONDD. TO APPROVE TID MIN1J1U o, 11IE UGULAR MDTING o, NOVDDD J. 1"7. A:,a: Council Memben Nabbolz. Vonaial&, WiaiM, Hlbeaiclll. w.....-. Clapp. Burlll Nl:,I: None 6 . Sctrtl d Vilkan (1) Mcmbcn oflhe Eapewood 2003 CclcbnlioD Commillllll -lCbmluied to appem' IID - lddlCII CouDcil repn1111a p1w for die c::cldlfllion. Jwt s,. a •• .. .,..... tam t11e ---. .... tbll dlil WII I bit premmre. SIie ldviad die:, -11ac for die p,,d1-ron 111d die .. l!i<>D will be OIi uadler di:,. (b) Siu ..... 3S3S Soudl Clullma SU.. Clair of dll a.a, Graa • Pnlud Coeeieion aid dill die:, jull WUIIII to llke 1 -of Qwil'1 liae ID......-w of tlle Couacil ..-1,en. He lllred lbll CCIIIIICil Mllllber Voniilltl-dDn ID 1111 ..... fDr I ...... Mr. LMse llaed dill Mr. Vonaial& Im 111111 ID.,.,....... ...... for ower ._ ,-n. llllMa die • ... • • 0 , __ Englewood City Council November 17, 1997 Pacel ' • • I • • Council and their Commission . He said they pally apprecialc lhat. but beyond that, be bas been one of the hardest working people on the Commission that whole time. Not only bas be done a lot of bard wort, be said, but Mr. Vormiuag bas also given them a lot of laughs and they haw really enjoyed having him OD the Commission. So, be said, they want to tty to. in a small way, reward him and recognize him. Mr. Lange presented him with a gift which be opened. Mr. Vormittag opened the gift and read the card wbic:h said ~this bottle wasn't really exploded at the 1996 baDrdous WIile site. We haw been saving it for you . Please handle very carefully. y OU can do • great service for the citiuns of Englewood by taking this with you when you leave town. when we all brath a lillle easier. Just drive very caraully and cloa't,bil uay big bumps . We are going to miss you. Clean. Green and Proud." Council Member Vormiaag • .,.. .. ....,,,.. that Mr. Lange brought a bottle to the WIile dump one time and they did explode it He noted this is just a reminder. Mr. Lange stated that. OD a more serious 00CC. they would like lO let Mr. Vormiuag koow bow they really feel. Mr. Lange introduced Mr. Don Roth. the Vice Chair of their Commission. Mr. Roch commented that it bas been a real pleasure and a bard four years and so they haw a couple o(plaqucs for Mr. Vormiuag. One to hang on bis wall and another just to cany around and it bas names OD it So, Mr. Roch noted, Mr. Vonniuag can say a name: instead of"oh. who's it." Council Member Vonniaag lbaabd everyone very much . He DOied it is a very involved Commission with a IOI of hands on. He said be rally appreciated it and has learned so much and be hoped the Commission does well over the yean ID axoe. Mr. Vonoittag said be knows Council Member Nabholz will take the baton and run with it for him and continue on . He again offered bis thanks and appreciation to the entire Commission. The Commission I.banked him and wished him good luck . Mayor Bums said that was very nice and that they bave been aware of bow bard Council Member Vormittag bas worked with the Clean. Grccn and Proud Commission and Council is very proud of him. Mayor Bums stated that, as be mentioned at the last Council meeting. Council Member Vonniaag is one of these guys that just gives you I JIW. all oC the time and there is DO holding him back. When be makes a commitmelll be really does it 0a behalf ol Couacil. Mayor Bums lbaabd the CCMDmiaioo . (Clerk 's note: The followina Clean. Greea and Proud CCMDmillioa members were at the podium : Siu Lange. Doa Roth. Nancy Hupes. Micbde i..o-_ Conine Lindley, Tim Stoner. Gerald S&ankorb, Susan Van Dyke and KrillCII Gillmon.( 7. N• 1cbul Id Villeen Tilere were DO noa-9Cbcduled viliton. 8 . (a) A proclamation honoring Flood Middle Sc:bool for winnina the pralip,111 Blue RMoa Schools A ward from the United States Dcpuunenl of Educa&ioa WM ~ Mayor Bums DOied that many ollhem altCllded the special celcbnltion al Flood OD Friday and it -really a very special day . Mayor Bums. on behalf of Council, coapallllaled Flood for this woaderful i-. TIie Clerk was asked to read the proclamatioa in IWJ . COUNCU. MEMHR ILUINICBT MOVED, AND rr WAS SltCONDID, TO APnOVE A PROCLAMATION, IV ACCLAMATION. CONGllATIJLATING ft.OOD MIDDLI SCBOOL ON IIINC NAMED A ILUS RmlON SCHOOL IY TBE UNlnD STATIS DIPAln'IDNT OP IDUCATION. ,,._ . ' • • • 0 , I J- - • • • ,, Ea&kwood City CCN1acil Nowaber 17, 1997 PaceJ Ayes : Council Members Nabbolz, Vormiaag, Wiggins, Habenicht. Waggoner, Clapp. Bums Nays: Noac Mayor Bums ona-cd bis coagnbllatioas and presented Ille pmcl1ma1ion to Flood Middle School Principal S!CYe Cohn. Anaeae Lucero and Leab Ewm. Mr. Calm IIIICid !hat Ms. Lucero and Ms. Evam rqxacat !beir Sbldca! pcramea!. Mayor Bums -"'"*"' !hat Ibis is. pal boaor for Flood ud ii -wooderful luacb wl awmbly. He oomd Ibey allo bad a dance !Ila! ewniDg. Mayor Bums advised !hat Mr. Calm 1111 beea lbere about 20 years ud be recciwd a special mnl for being ..i of a guiding band al Flood Middle School. Mayor Bums Slated die mnl is ricbly deaned ud be opined Iba! wi!bout him Flood probably woulda 'I bave !his boaor. Mayor Bums o«ered bis c:ongntulalioas ud med for a round of applause. (b) A proclamation c:elcbraling Ille kick-off ofdle Englewood 2003 Celebration prq,aralioas was considered. The City Clcit was asked to read die proclama!ion in full. COUNCR. MDDlltR WAGCONJ:R MOVltD, AND IT WAS SltCONDltD, TO APPROVlt A PROCLAMATION OffltRING SUPPORT FOR TBlt ltNGLltWOOD 2003 CELEBRATION. Ayes : Council Members Nabbolz, Vormiaag, Wigills. Habenicht. Wagoner, Clapp, Bums Nays : Nooe Mayor Bums pr--.1 die p,c lwMiM• Ill Jwl 5' I t I ud Corriac Uadley. ML Spe I t 111 advised Ibey alt plaaias a lq pill)' ad a lal of ftea CIII die-, Ill ii. Ma,ar .... OIi bcllalf of Couacil, ca t t dlca fDr lllilll a pall of !Ilia. He aid dleJ kmw il ii IDUII • be a Ilia odebnliou for~-.... il is ... Ill be a lal ofw.t lDO. Ma,-......... c-il...., ~ !heir db1I ia dlil ...... (c) A prodamarioe c1ec1ariJ11 December l, 1997 • Malley Seaior Reaalioa C-Day in boaor of die Malley c.-·, ~ Aaai_, -. • ... COUNCR. MltOltR N.UBOLZ MOVltD, AND IT WAS UCONDD, TO AffllOVlt A PROCLAMATION PllOC'LAIMING DltCltOltR 3, 1"7 AS MAI.UY S&NIOR UCREA TION CENTER DAY. Ayes: Nays : Motion carried. CouDcil Mclllben Nabllolz. Vonaiaaa,. Wigial. Hlllaidll. Wagoner, Clapp. Buns Nooe The City Clerk -med to NIii die pmclamarioe ia 11111 . Mayor Bums pl'Wllled die pmclalPllloe Ill Jerrell Bia ad Orris Samdln. Mr. Sluadlls .._... die COUDCil for !bis boaor Ibey line ...,_. 1111 die Malley C-. He adYiad dllt ii will be 1111 l,. of December and Ibey iavilld ft'Cl)'ODC ID IIIClld. Mayor a.. 6nd llil ~ad .... It ii a wooderful facility ud i1 is -cdellnlina its 'zo* ,-,. He 11111111 it ii mil of full---. acroa die . ' .. • • e , - Eaclewood City Council November 17, 1997 Pa&e4 • 0 • street. the Housing Authority is celebrating their 25.., year . So, he commented, it is a great time for both entities. Mayor Bums offend his thanks to both Mr. Black and Mr. Saunders and asked for a round of applause. (d) A proclamation honoring the World War II veterans being presented the Jubilee of Liberty medal for their service and bravery during the Normandy Invasion was considered. The City Clerk was asked to read the proclamation in full. COUNCB. MEMBER HABENICHT MOVED, AND IT WAS SECONDED, TO APPROVE A PROCLAMATION HONORING THE WORLD WARD vrl'l:RANS BEING PllESl:NDD THE JUBILH OF LIBERTY MEDAL fOR THEIR SERVICE AND BRA VERY DURING THE NORMANDY INVASION IN JUNIE 19". Ayes: Council Members Nabholz, Vormitlag. Wiggins. Habeaicbt. Waggoner, Clapp, Bums - Nays : None Motion carried. Council Member Habenicht said that she understood Council Member Nabholz was going to be attending this ceremony and hopefully she would take the proclamation oo behalf of Council . Council Member Habenicht asked for anyone who was a veteran of World War II to stand and be acknowledged. (e) Comments ~re made by those departing City Council . Council Member Vormiuag staled that he really enjoyed worting with this Council and he had a really good time. He thanked cveryooc: for malting him pan of the tam. He DOied that Council bas some really serious decisions to make in the near fublre . He said be hopes and prays that thinp work well for them. Mr. Vonnittag staled he -sure the two ._ Council members will fill their sboes well. He thanked the Clean, Green and Proud OJmmiginn for coming OUI tonipt 11111 saying tllMk you. He said be hopes things go well for them. too. Mr. Vonnittag llalld tllll be Mlldd like ID publicly diam bis wife for her support over the ycan. He also ~ his Mom and Dad who were out in the llldiencc. He again offered his thanks. Council Member Wiggins staled be has enjoyed ~ jull • Council Mellbcr Vonnittag 1111. He DOied it has been a very inlelaling eight years and that the fOlf al the City is OU11UJodia1 He 11a11111 they make the job al the Council members 11111 City Manager a lot easier. Mr. Wigias commenled tllll the citaens can fed proud al their City employees. He DOied they doll 'l have IO Wlll1Y II niabt bec:lua their fire deputment. police department. public works. WIier 11111 -· puts 11111 reaalioa 11111 all olthe Ciiy · s Slaff' arc tbcrc to serve the citaens. He Slated they are doina an cxcdlcnl job 11111 be llked tllll the citaens reel proud al them and support them. He adviled the citizml to &ive their support to Council 11111 let them know what they an: feeling . He thanked neryoac. Addrasing Council Member Wiggins. Council Member Habenicbl IUJled tllll they have ICrved oo Council together, well noc always togctbcr. for eipt years . She said there baw: been difficult limes 11111 tbcrc have been very &ood times. Ms. Habenicht lllled she Mlldd mill him. slic Mlldd mill his voice. She DOied she has taken inspiration from his choice 11111 n:adin& al the ilMICMioa bdtft the meeunp . She said. in rapect to Council Member Wiggins to be brief. she Mllddjull ay bell wisllel, pod luck 11111 God blca you . ...... ,, - .. • • 0 , - Englewood City Council November 17, 1997 Page5 . ' '· • 0 I• • Addressing Council Member Vonnittag. Council Member Habenicht commented that rarely does a community see the likes of an Alfred Vonnittag. She stated she is sony to see him leave the Council after serving only one term . She said he has served Englewood well and there is not a member of Council that he hasn 't supponed or rallied around at one time or another . He respects the people of Englewood, the kids. the elderly and evayone in between. He respectS the people who work for the City and also the citizens and officials of other communities. He gives everyone the benefit of the doubt . She said he is sometimes disappointed and then he is ready to admit his own miSlakc and perhaps r.rusting too quic:kly, but more often than not his uust is rewarded in the good work that follows his lead. Ms . Habenicht opined that he is a leader, natural born. and the best kind. He leads by getting behind good people. with good ideas. He leads by pulling people along with him when he secs an opportunity to do something good or nice or just plain fun. She thanked Mr. Vonnittag for helping to save the Englewood Holiday Parade, the Founh of July Celebration and the airplane in Belleview Park. She thanked him for working with the Englewood Historical Society to salvage the Englewood Depot. She also thanked him for being at the RTD meeting. when the vote, so easily, could have gone the other way for the southwest corridor and for addressing the RTD Board sincerely, sensibl y and from the bean, reminding all who were there that our cities arc in this together and that we can and should help and suppon each other. She thanked him for making the tough decisions, for listening to other points of view. for taking stands and sometimes for stepping back. Ms . Habenicht stated that he has inspired many to volunteer where we didn 't even realize we could make a diff'erence and making so many of us feel so good about ourselves. She thanked him for his many creative solutions, like his suggestion that brought us landscaping on Santa Fe Drive five years ahead of schedule . She thanked him for the gardens he planted and tended at City Hall when we had to cut the City 's garden budget. Sbc thanked him for suppolting the bookmobile and bookmobile volunteers when be saw how imponant it -to so many people . For being among the first to sec the potential in saving the Foley 's building and for realizing that the school district could use some of the equipment that we were getting rid of. always lookia& out for the best for all of us and the best in all of us . She thanked him for the foresight to get us the 51-el that -used to bleak ground for the li&ht rail '-led for Englewood and for putting together the plaque thll ~ so many people who don't always agree, but who came together to help make it happen. She thanked him for ranemba in& and commcmoraling the coatributioas of Arule Stnlet.. Edie Biyan and the ScyaD&r's and so many Cllbal. Ms. Habenicht DOied she could go on. but she thought he goc the pidwc. that he has made a woadelfu.l world of diff'crencc to the people of EngleMod. She said we will miss Mr. Vormiaq and she said God Bless him, and wished him good fortune and happy trails. Council Member Nabbolz noted she bas only worked with Council Member Wigins a few moadls and she thanked him for always being the "no " man . She said he has always been consislelu with "no" and that has been a real refresher for her. Counc il Member Nabholz told Council Member Vonnittag thal she is really going to miss him if she is going to take over as the liaison for Clean. Green and Proud . She noted she has worked with Mr. Vormittag and his wife Bobbie many times at the Transfer Staaion and with the hazardous malerials. Ms. Nabhol z wished Council Member Vonnittag and his wife the best. She stated he has been a very , very hard worker and very supportive of many of the projects in En&lewood. She wished him good luck. (f) Mayor Bums ubd the City C1cr1' to rad the list of newly~ Council Membcn. Those announced. Council Member District 2 Thomas Bums. Council Member District .a Doupu Garrett, and Council Member At-larF Beverly Bradshaw. were then sworn in by the Hononblc Louis P:utunson. the Englewood Municipal Coun Judge . (g) The new mcmbcn of City Council were seated in their temporary scaJS. after which the City Clerk called the roll . with the following results : ,,,_ • . • • 0 , - • • • • l:apewood City Council N-ber 17, 1997 Pqd Present : Council Members Nabholz. Clapp, Ganat, Bradshaw, Habenicht, Waggoner, Bums Absent A quorum was present. None (b) Mayor Bums asked for nominations for !he office of Mayor for die next tMI years. Council Member Waggoner stated !bat. IS !he City is in a period of change and really desires COlllinuity, be would make !he following macion. COUNCO.. MEMBER WAGGONER MOVll:D, AND rr WAS SECONDED, TO NOMINATE TOM BURNS ,OR TIU oma or MAYOR AND AUX IIABENICBT FOR THE oma or MAYOR PRO TDI or THE CITY or ENGLEWOOD. Ayes: Council Members Nabbolz, Garrett, Bradshaw, Habenicht, Waggoner. Clapp, Bums · Nays : None Motion carried. (i) Nomination for Mayor Pro Tem. !Clerk's note : See Agcoda 11ml 8 (b).I (j) Mayor Bums ~ !he pennaDCDt seating assignments. (k) Mayor Bums preseared plaques IO deparling Council Members Aif'rcd F . Vormilllg. Jr. and Clyde Wiggins in appn,cialioD of their service IS members of Council. Mayor Bums said be would like IO~ diank Mr. Vormillag for bis service oa Couacil. He DIiied be bu been a unique member and is !he kiDd of a py lhal rally Ifill ima lhe lllillp dat lie warb on. Mayor Bums commented lhal be bu provided a particular penpecuw for Council ud lhal .,.. of 111 lbat wear !he Illies all oflimc cu lam a lot lnlm a py like Mr. V111111iaa&, He said lie would lib io sincerdy lllank Mr. Vormiaa, for bis service. He llllled dley came oa Couacil oa !he day 111d • lie Im a special -, of that. Mayor Bumi. oa bellalf' of Cauacil. wisbed Mr. Vormialc llld bis wife well llld in all !heir trawls. He tllaaked him apin for llis dedic:llion IO die City . Mayor Bums Dllltd Mr. Wigim scrwd • Mayor lnlm Noi. cmbc, 11, 1991 10 NcMmbcr IS, 1993 . Mayor Bums llalal lhal lie would apecially lib IO recopize Mr. WigiM bec:aa lie~ w111t !be job of mayor is like and !here 11e a lot more lhinp lhlt you haw III do wlleD yaa 11e -,or. He said lie Im apecially CD~ working with Mr. Wigim. lhlt lie bu been OD Couacil for -lime and Coacil really apprecial.es bis leadership and dedication . On behalf of Council, Mayor Bums oG'ered bis lballks 10 Mr. Wiggins . (I) Family membcn and guaas of City Council members were introduced. (m) Council recessed at 8:20 p .m. for a brief receplioa . The meeting recom'Cncd at l :4S p.m. with all Council members praeaL 9. No public bearing was scbedulcd before Council. 10. "' - ·- - .. • • 0 I - • • ·, • (. Ea&tewood City CCN1acil N-ber 17, 1997 Pqe7 (a) Approval on Ordinances on First Reading COUNCU. MEMBER BRADSBA W MOVED, AND IT WAS SECONDED, TO APPROVE CONSENT AGENDA ITEM 10 (a) (I) ON JrlllST READING. (i) COUNCil. Bll.L NO . IOI . IN'IllODUCED BY COUNCil. MEMBER BRADSHAW A BD..1. FOR AN ORDINANCE AMENDING 1111.E 5, OIAP1El 38, SECTION 5, ENGLEWOOD MUNICIPAL CODE 1915, TO PROVIDE FOR CONCURRENT REVIEW BY nm ENGLEWOOD LIQUOR LICENSING AU'IHORITY AND nm STA're OF COLORADO LIQUOR ENFORCEMENT DMSION OF NEW LIQUOR LICENSE APPLICATIONS IN ACCX>RDANCE wrIH 11IE STA're OF COLORADO LIQUOR CODE REGULATION . Ayes : Council Members Nabbolz. Gama. Bradshaw, Habcnicbt. Waggoner. Clapp. Bums Nays : None Mocioa carried. (b) Approval of OrdiaaDces on Second Reading COUNCU. MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO APPROVE CONSENT AGENDA ITEM It(') (I) ON SECOND llliDING. (i) ORDINANCE NO . 17, SERIES OF 1997 (COUNCD. Bll.L NO . 95, DffltODUCED BY COUNCIL MEMBER VORMIITAG) AN ORDINANCE At.rrHORIZING AN OO'ERGOVERNMENT AL AGREEMENT BETWEEN nm U.S. GEOLOGICAL SURVEY, UNna> ST A'JB DEPARlMENT OF 11IE OO'ERJOR AND nm cnY OF ENG1£WOOD. COLORADO ermt.ED ~u.s. DEPAR'IMENT OF nm INl1!RJOR. U.S. GEOLOGICAL SURVEY JOINT RINDING AGREEMENT FOR WA'IB RESOURCES INVES11GA TIONS . ~ Ayes : Nays : Motion carried. (c) Raoluuc. ud MocioM MAYOR BURNS REMOVED 10 (c) 00 nlOM THE CONSENT AGENDA. COUNCU. MEMBER WAGGONER MOVED, AND IT WAS SECONDED, TO Al'PaOVE CONSENT AGENDA ITEM It (c) (I). (i) RESOLlmON NO. 109. SERIES OF 1997 • < • .. • • 0 , -• • .. Eqlewood City Cauacil N-ber 17, 1997 Pqel A RESOLtmON AtrIHORIZING nfE ENGLEWOOD PUBLIC LIBRARY TO IMPLEMENr n1E ANNUAL "FOOD FOR FINES" PROGRAM FROM NOVEMBER 18, 19971lfROUGH DECEMBER 19, 1997. Vote raalu: Ayes: Council Members Nabbolz. Gamu, Bndlbaw, Habeaic:bl, Wag,oer, Clapp. Buras Nays: Noae (ii) A rcmlalioD accqilillg chaaps ID die City m Englewood's lll\'elbDeDl Policy -ClOlllidcred. Ma,ar Buras quellioDed wlull ti-c:11111,es - Diffdor Gryglewicz explained tbal die c:bu&a wm: ia bold ad die deldiolll were llnlCk duuup. Council Member Wagoaer noced tbal wut they bad looked like die fhlll c:apy . City Aaoraey Bnlcmml explained lhll wut Council receiwd die new policy, tbal die black lined venioa didn't go ID Council. Ma,ar Buras DOied they can't tell what die cblllgcs an:. DilllCIDr Gl)'llewicz said be did not kmw wily Council didn't receM die black lined c:apy. Council Member Habeaicbl sugested tbal perbaps tbcy should JIOllpoae this. Mayor Buras asked if lbere would be a problem wilh tbal as be would like ID pt a look • die c:lllaps. DilllCIDr Gsyslewicz aid no. tbal Fitdl F"mancial is raling our ponfolio • Ille pr-.. tiae aad dlcy wm: just uyiag ID pl it doae 10 they could ftailll lheir jab. He ad¥ilCCl tbal dlis will 111111 ID be ...... illwad ia Deceaber. He said be would provide Council witll black liDe capicl IO tbcy call COlllplle die -ad old policy. COUNCU. MDDU WACCOND MOYD, AND ff WAS a(.'Olll9D. 10 l'Ol'll'OIU ACTION ON CONSDIT AGENDA ITDI II (c) (II) U!ll11L 1DY caT TD Ill.ACK LIJlfa COPY. A,m: c-il Mealier, NIIIIIDlz, <ilnlll. ......... 1111: ·t w..-,.0app,111n1 Nays: Naae II ........ A..- (a) Appn,val m~ -...... Radilll l'llcre wm: aoaddilioal ._ ....... far.....-oa .. ,..... CS. A,-la Illa 10. C.- Apda.) <b> AppnM11 m~ • Secaad Radial 1bae Wlft ao additioaal ileml llllllaiaed far appn,val OD --S ...... (See A,-la Illa 10 • C.- Apda.) (c) nc..-aoaddiliwl .-llllillDl or_.. ....... far appl'IMI. (SIi A..-.._ 10. CW A,-..) 12 . GwralDI 11 ' ' .. • • < • 0 - Enc!ewood City Council November 17, 1997 Pace 9 (a) Mayor's Choic:c • 0 l• • I . Mayor Bums 'Adcomed Bev Bradshaw and Doug Garren. the new Council members. He said it was a pleasure to have them there and he was looking forward to working together with them. 2. Mayor Bwns noted he received a Flood Middle School special pin a couple of days ago. On behalf of Council he congratulated them again. 3. Mayor Bums stated. referring to an article in the paper this week regarding the Southwest Corridor Light Rail. that Jon Caldera who had opposed Guide the Ride. bad threatened to call a special meeting 10 try to kill the Southwest Conidor Light Rail Line . He noted it bas been in the press and the Denver Post had an editorial on how many tens of millions of dollars this would cost RID to do this. Mayor Bwns advised that he talked to staff on Friday and again today and that meeting has not been called and it appears that maybe it won't be called. He said that. reflecting on the real impact of such a thing. that possibly this meeting will not occur. But, he stated, it c:crtainly illustrates that we have to keep our giwd up all of the time on this line because there are people on that Board who would just as soon terminate it and maybe go southeast or not have any light rail at all . Or. Council Member Bradshaw said, go straight to Highlands Ranch. Mayor Bwns said that is righL He noted we have to be ready at all times to go to any meetings. Mayor Bwns advised that he has asked that they inform him of any meetings. He noted that Alan Fleming. who represents pan of Englewood. has said for months that he would stop voting against the Southwest Conidor as soon as the $23 million. which was appropriated by Congress this year. is in hand. He stated that they did get verification today that the funds have been appropriated. Mayor Burns said he was not sure if that was good enough for Mr. Fleming. But. he said. he would c:crtainly call on him to stan wting with us ·inslead of against us. Mayor Bums advised tbat they have stancd to worlt on verification that that money has been received. to Mr. Fleming's satisfaction. Mayor Burns pointed out that every \'Ole they get down there is valuable. cspccially the \'Ole of--wbo bas never voted for us in the plSl. He said they will keep worlting on that one . .i. Mayor Bums advised tbal there is a special ccranoay in Linlcton. ~ afternoon. boaoring Mayor Dennis Reynolds. It will be held at 2 :00 p.m. at the Littlclon Depot II Ciadinc Md Rio Grade. Mayor Bums commented that he and Mr . Reynolds have worlted almost like twills on the Soudnwal Corridor Light Rail projcd. He noted they traveled to Washington. they lalified bdoff die ea.pa. they surveyed the Congressional delcption and appcaRld many times at Rll> toFdicr . He llaed 11111 Mr. Reynolds has been invaluable: ally for US OD the SoutJnwcst Corridor Light Rail projecl. Mayor 8wm mentioned that he bas known Mr. ~ for 2S years. Mr. Reynolds bas bea1 chair of DRCOG. chair of this district for CML and OD the Uitu Drainage and Flood Control Districl. Mayor Bums said be is amazed at how many things Mr. Reynolds has done while also condllictina a CPA praaicc. Mayor Bums opined that Mr. Reynolds is one of the great. genuine. gJQt guys around . He said thal if anyone .-Id like 10 attend tomorrow they should feel me 10 do so. S. Mayor Bums commented that he looked up the Englewood police cbale policy . He said that as they know. with the tragic incident where a Denver officer was killed lasl week. that chue proceeded right through the City of Englewood ot1 285 . He advised we have a policy m not pidwlg up a cbale tbal is moving through our jurisdiction. that originated -here else. He noted wc wcat throup this a couple years ago and he was just curious about it. Mayor Burns noted thaa DOC m our afflcen probably allalded that special memorial service today and that Council wanlCd to recopize tbal officer and recopize dial when our police offic:cn &O out on the street everyday they really are literally puaiq their IMS on tbe line. He opined wc should be ctcmally gn&duJ for them for that service . (b) Council Member's Choic:c .,,_ • . .. •· • 0 r ]- - • • • Englewood City Cooncil November 17, 1997 Page 10 . ' • 0 • (i) Council Member Nabholz : I• I. She asked if the reception. held on Friday night 10 welcome Gary Sears. was for the whole community. Or, she questional. was itjusl for Department beads or chain of boards and commillioas. She said her question is whether it was open to the community. Mayor Burns said be did not think ii was publicized lhal way. Ms. Nabbolz swecl dull kind of saddens her, lhal be is in cbarJe of our fair City and she would really appreciale, with the help of public rdalions. lhal they could get ii in the Englewoocl Herald, Denver Post or the Rocky Mountain News. She said she was really sad to see they bad not done more on this. 2. She said the graffiti, on the fish store in the 3400 block of South Broadway, lhal was brought up a1 Coffee and Conversation with Council in October, is slill there. 3. She DOied in the Lll>rary Board minulCS it said that Hank Long was attmding and ilMllwd in a panel discussion al the CLA Confereoce in regard to filters on the computers. She told Mr. Long that she would like 10 see if we have anything on that that be could provide 10 her. 4. She said she thinks it is long overdue that they set up a meeting with S & H Concrete, Wasre Management and the neighbors involved over on Union in regards 10 uuck problems . And. she staled, DOI a flyer . She commented that she thought a face to face meeting with these neighbors, these two businesses, as well as any Council member that can attend. is long overdue . Mayor Bwns DOied that be has some pictures Council Member Habenicht gave him and lhal be received a call about a week ago advising there will be some pictures coming through . He opined thole people really need some help over there and lhal be really thought it was a good suggestion. ln response 10 Council Member Bradshaw. Mayor Bums confirmed that the area in qualioo is Uaioo off of Federal. S. Ms. Nabholz welcomed Bev Bradshaw and Doug Gurett. (ii) Council Member Bl'ldshaw swecl tbal she is~ coacrmcd about w111t is going OD with South Subwtlu. Sbe advised she will be meeciog with I couple of their Baud mcmben just IO see if they cu ·1 tty IO IIDODdl mme Slllff' OUI or figure out who is doing wllal. SIie llllal lbc jlllt wanted Council IO be advised oltbal because when lbc does lhinp like that she lets people"-· Mayor Bums said lhll be shares her coacem with that. He DOied thal be thought wbea we bad dimler with them several weeks ago thal we were. perbapl. getting oil on a diff'erenl kind of relaaioasbip. Council Member Bradshaw explained her conccm is lhal it seemed to her thal nerybody wbo walked out of thal meeciog bad I difl'crac impression of what bappencd. Some people. she pointed OUl, fell like they were hit by a truck and other people said ~oh. it wu fine ." She said she uodenlaDds the stal's will be getliog together. City Maaagcr Sean advised lhal oa Friday, Jerrell Black. £me Lorenz and their aaomey and Dan Brotzmlll will get together here at 10 :00 a.m ., to talk about a C0111aCt tbal City Anoroey Brownao bad aboul them procc,eding with COllllnlCtion . He noted thal part ol lhll is to bave Pub and Recreatioa Director Black. who is doing some wort oa the questions thal werc raiad about the City services. IO kind of talk through some of thole ima. Mr. Sean added that this will be his ftra opportullity to sit down with Dave Lorenz to talk about our relatioasbip. He opiDml lhal ii was imponant to have the aaomeys pmcnt. just because there is -discuaioa about whether lllcy cu pn,cecd or DDt • ...... "'~ • . " .. •· • 0 f - • Enclewood City Council Nowmber 17, 1997 Pqe 11 • • - OD that site. He noted that City Attorney Brotzman prepared a memo that -passed out to Council regarding that situation. CounciJ Member Bradshaw said she feels it is critical to uy to use any ugJc we can to improve OOIDDN!Dications. Mayor Bums COIIIIIICllled tbat be agrc,cd. Council Member Wagoner pointed out tbat -~ tried to do that _..a limes without very much suca:r.s. He said he is wondering if City Aaoniey 8--or somdlody nmls tbc audiority to pursue any ltiad of action. should they actually an IIOlk. He maiMaincd it -.Id be a big mis&lkc for diem to swt any ltiad of process or work on that silC widloul fint ,eain& tbc audiority from tbc City al Englewood. He stated that is part or our rules and rqvllri«-s and tbat is in tbc City of Englewood. He asked if CounciJ needed to give authority to City AIIDnley 8..--to proceed with any kind of lcp1 action. City Attorney Brotzman advised that Council nmls to pc dial to City Manager Scars. COUNCU. MEMBER WAGGONER MOVED, AND rr WAS SECONDED, TO AUTBOlllZE ANY APPROPRIATE LEGAL ACTION THAT IS ABSOLUTELY NECESSARY TO KEEP SOUTH SUBURBAN FROM STARTING WORK UNTIL TIii: PROPER PROCESS BAS BEEN COMPLETED. Motion carried. Ayes: Nays : COWlcil Members Nabbolz. Garrett. Bradshaw. Habenicht, Waggoner, Clapp. Bums None (iii) Council Member Clapp: I . She noted that OD tbc a• of December Council will come IOFlber for a Christmas Party with some of the local. Slate and federal elected officials. She lilalcd she WIDled to request that -~ it at the A VS Center instead of the Golf Course to maybe show a little bit al suppon to that program. In response: to Council Member Clapp. Council indicalcd they kmw about the program . Ms. Clapp Slid she didn't know wbetber she needed a motion or just a ameDS111 of Council . Mayor Bums mcncioncd dial be thought sometimes A VS can aa:ommodalc those things and some times they can't Council Member Habenicht noted that wu what she -going to a Council Member Clapp advised she asked diem if this was something they could do and Ibey indicalcd they could and that they would specially ~ it for us. Mayor Bums indicaltd he did not object to that. He asked wllo -orpnizina it Council Melllber Clapp indic:aled it WU Sue Bradshaw. but when they oripnally lalkcd llloul lllil tbcy lalkcd llloul boldills it M the Golf Cowie. Ms. Clapp said she thought it ~ be Dice to sbow a lillle 111pp01t 10 a local ld!Dol organization. Sbc explained that it is • partncnbip --Arapaboe ea.ty, Dollslas ea.ty ad Englewood Schools. Sbc oommewed that their food is really quilC ,ood. Mayor Bums DOied tbll tbcy recently ranodded their room over tbcR and it is quite Dice. Council Melllller Garrell asked if~ has been a contract to hold the party at the Golf Coune or anything lillc that. Mayor Bums said no, dial be did not think so. Mayor Bums asked if there was a consensus or Council to do that. Council indicared tbeR -. 2. She said she also wanted to bring up the Summit: FOCIII on Children dial is in WashiJl&toa. She noted they still ~ not put togctbcr an agenda. But. she noted. what she did do. clurina tbc brief reception. wu copy some things she pulled olf the ln&emel. wbich shows their million --and a list of sponsors . Council advised they 11,ady recmed dial informa&ion . She noted Sue Bradsbaw didn't miss • thing and she thanked her. ..... '-~ . t1 r, .. •· • 0 , J- • Englewood City Council November 17, 1997 Pace 12 • 0 • I• Council Member Clapp commented that it looks like something she -Id be interested in pursuing. She said she would like to get Council · s pennissioa to do that. Discussion ensued as to who would be gain&. Council Member Clapp noted she would like to go and indicaled City Aaomey Brotzman would also be p,iag. Mayor Bums asbd if someone &om the Library Board would be going. Council Member Habenic:ltt adviled dial dlCir budaet is aaewbal spent and she noted they rec:eiwd a memo &om Library DiRICIDr Lana repnliaa dial. Ms. Habenic:ltt noted sbe attended the Library Board meeting and • duaagll die palllic CXIIUmll tleClioa lboul tbal. She adviled the people indicated they want to wort UJF1ber and noted it is a very. very difficult, complicated situllion. Ms . Habenicht felt it would be approprille to send a deleplion of people. where Ibey can learn some of the things that are being looked at nationally and brin& that lac&. Sbe opiDed. sometimes when you have a number of people who sllare some of the same ideas and Ibey brin& it back. that it really works -11. Especially on something as critical as this issue is to so many of us in the community. Council Member Habenicht said she would like to recommend that Council Member Clapp bead a delegation. She noted Ms. Clapp has recommended that City Attorney Brouman also attend. Ms. Habenicht advised that the Library Board indicated. if Council would be willing to send one of tbeir members. that they designate the vi~hair to attend. Also, she noted. they thought it would be appropriate if Library Director Long would attend. COUNCIL MEMBER HABENICHT MOVED TO SEND A DELEGATION OF FOUR PEOPLE, THE FOUR PEOPLE SHE IDENTD'IED, TO THE .. INTERNET/ON-LINE SUMMIT: FOCUS ON CHILDREN" IN WASHINGTON, D.C. Mayor Bwns asked if they have some idea of what the total cost will be. Council Member Clapp adviled Ibey had an estimate drawn up. which she fdt -very hip. Sbe opillod this CDUld be doae lilr a whole lost less. She commented that she -'t cenain it -plilla to be mmedlillg ~ bul after really lookin& it over and giving it a greal deal of tbougbl. sbe really feels it is. COUNCIL MEMBER BRADSHAW ADVISED SIR WOULD LID TO SECOND THE MOTION SO THEY COULD DISCUSS IT. Council Member Nabholz asked what the cost would be . Council Member Clapp adviled it was Sll86 per person which she felt was real high. that that would be top dollar. Mayor Bums noted the airfare is a big thing on there and be felt Ibey could work on that expense. Council Member Clapp said she didn't think room and board would be that high either. She adviled it mns the--, of the 1•, so iftbey Ocwout on the 1•. they would have the night of the 1•. 2.,. and 3.,. and come lac& ia the momin&, so Ibey would be there three nights. Council Member Habenicht noted it is also poaiblc. siacc this is a short coafeleucc, that maybe the two guys and two pis could sllare a .__ Sbe eotnlDl'D!led dial she bas shared when going to a conference with Council Member Clapp bef'ore. Council Member Clapp noted it is lilr dine nights and that she really values her privacy . Sbe said it is nothing permnal . Council Member Habenic:1tt advised it was jUSl a suggestion. it was not an amendment. Voce re.lb: Ayes : Nays : Motion carried. Council Memben Nabholz. Garrett, Bradshaw. Habcnicbt, Clapp. Bums Council Member Waggoner r - • . • • 0 , 2 I • • . ' • En&lewood City Council NO\lelllber 17, 1997 Pqell 3. She welcomed the new Council members and commenlal that she is really looking forward to the next two years . Ms . Clapp opined they have a really nic:e Council and they will accomplish many things . • • • • • Rd'errillg to the MlnlenlCI/On-Line Summit: Focus oa Children•, COIIIICil Member Nllbllolz indic:aled she did 11111 have a lisl al spoason. which she would lilic to have. COIIIICil Member Waggoaer DIiied dial the list al~ -included in the ~ iaf'onaalioa packet Council receiwd. (iv) Council Member Wagoner CXMDmcmed lhat be happened to visit San Francilco oa the MBClld and there were -Dice .,.. there lhal would sure look good a CiDdelella City. He said be realizes we don't have Ill)' .....S areas, bul be ncad tbat Fishenma's ~ Pier 39 and Gbirardcl.li's is just absolllldy fantastic . He opined that it would be great ifwc could aet SCMDdhing lilic dial, at least for a little area in the Cindcrclla City area. He said be docsn 't know if Ghiranlclli • s is a franchise type thing or what it is. but that it is quite a place and would be a people draw. (v) Council Member Habcoichl: I. She thanked Council for supporting her to be Mayor Pro Tern . 2. She welcomed Doug Garrett and Bev Bradshaw to the Council . She said she ap,e11 with Council Member Clapp that this Council has good times ahead al them . Ms. Habcnicbt also c:oagrMwated Mayor Bwns. 13 . City Muqer's Re,ort (a) City Managcr Scars aalcd Public lnfonaalioa Officer l"lmclcrclli proYided Council with a proposed oriclllalioa for dais Friday. He CXMDmcmed it is a pnay lca&tllY day, tllal there an: a lot al places to go w, but -an: uying to pc Council a tw al die City opeaalicN&. He said they would 111n: look fonwarcl to having Council members aaaid Ill)' or all al this oa Friday. As put al lllil, be adYilcd, they would be having an informal IIIDCb • the Golf Coane widl die dqlaltmcat beads to talk llbcllll die vuious issues. Council. be said. would be -icx-to brin& fonwarcl Ill)' issues. He aired tbat c-il lel them ~ if dais worts for thcm. (b) City Managcr Scars advised lhal tbere will be u Employee Holiday Rec:epcioa. wbicb will be an informal holiday pt taeedler-He welcomed COIIIICil to lllmd. He 1111111d it will be a aet togctbet for employees for the wo,t they have doDc i.-. He 1111111d it will be bclcl from 2:00 p.m. to S:00 p.m. on Thunday, Dcccmbcr I ... • the Golf'Coane. He commcalcd lhal Ms. Plmccrclli Im bcca working with the Employee Relations DeparuKnt to put dais toF)lcr. IClcrk's note: The date for the Employee Holiday R.cccpcioa has bcca changed to Wcdmaiay. December I,.. The time and locatioa remain the same -from 2:00 p.m. to S:00 p.m. at the Golf Course.) (c) City Manager Scars said. to we c:an keep going oa Cindcrclla City, -have a big meeting planned tomonow after swr mectin1, working with Marilee uacr. p., Keaney. He advised they have ~ asked to kind al prcpuc their din:ction oa -al the tllinp they would lilic to sec happen. Then tomorrow aftcmoon they and the swl'will mee1 with Skip Miller. He staled it is planDed for 2:00 p.m. in Conferalcc Room A. Mr. Scars DOlicd they may• dial back. pralllbly a lalfhour, becalllc be was sure some may want to be II Danis R.cyaoldl ' party. Bui. be ...S. dais aeedlla will be at City Hall and if anybody WUll to lllcad. they an: welcome to lllmd. He 1111111d it will be the lint time ,,_ ... • • 0 ,_ - Eapwood City Couac:il November 17, 1997 PqeU . . • • t• • the staff; along wilh Marilee Utta, will at1Ually take a look al the plans Skip Miller has put togetber for altemlli\'CS. After the rmcw, be said. they plan IO bring the altenwives back to City Colinc:il with some m:ommendatioas ll the December 1• mecling. So, be notal, they just want IO keep this ll a high ~ and keep worting on it Coullcil Member Wagoacr ad¥iled, ia ~ with Ciadeldla City, be bas,......, tluoagb City Manqer Sean, that mil pu1 togetber a little model tithe Ciadeldla City area dlll sllows the clifrelaml ia grades so Coullcil CU aaually ae il He said be tDlcl them DOI IO Fl fancy, just ID sllow whit the grades will be and bow the area c:oulcl-" with wlull -....-S the other nigllt willl the Foley's building, showia& the rampl up and clown, the ligbl rail IIIDOII, the thealer and -raidaltial along lbal north lidc. He OOffl--, that this will allow Council ID ae wlull the cSacls tithe grades will be and be thoagbt dial would help evel)'Olle. City Ma-,er Sears advmd that Rick Kalua will be ~ OIi puaiag dial IOFther- City Manager Sears added that the mecling .__ IIIOl1liag with Marilee Utter, after the Slaff meeliag. is ia pan IO get some informalioa from them on wbll their amngemcat may be with us as a City during the coune fl this ckYelopmcnt pn,cas. Apia. be noeed. that will prabably be coming back to City C.ounc:il at the December 1• mecling with some type fla praposed apeemea1 with them as they mooilOr what happens. He commmled that be docsn 't know whit the 1amS fl that will be right now. Council Member Waaoaer aslied if then is any new idlnaalion OD Wuds. City Manager Sears said no and commented that we did Ft the keys to the Jollias building, but be llill doelll't know the c:loliDg dale for the rest fl the prqpeny . City Aaorney BIOWmll explained that this is DOI a regular residential closing. The two putics. Equitable and JC-. ~ -w out their dillerenca, be said. and the rest of this transaction will be tbroup the mail . He Slated the title a,mpuy doelll 't -IO ae aaythiq CMr faxed docu-ts so theR is ao lit clown formal c:laling OD this. the rat fl this is jaa 11Ji111 to blppm through the mail . He ._. thll prabably by the cad fl the weelt every side 11i1111k1 uw siped. So, Council Member w...-, llicl. by die cad flNcMmlier we ..... be the-. City AIIDl'lley Brotzmaa said dial is ripL 14 . Cily .wane,•, ....... (a) City Aaoncy 8niczmu aslied iftlleft would be three aJIIIICil maabas •die---,• 2:30 p.llL IOIIIOrl'OW . Council illdicaed diey waald try ID llleDd. Mr. 8nlczau adviled diey -ad -S ID poll notice fl that aebJt1. IS . Mjea,-c MAYOR BIJllNS MOVED TO ADJOUltN. The IIICICliag adjounled at 9 : 14 p.m. ~drll Ci I' - • . ., • • 0 , I - • • • . • ' ENGLEWOOD CITY COUNCIL ENGLEWOOD, AllAPABOI. COUNTY, COLORADO Del I e I, 1"7 I. C.U to Order ,. - The rqular meding of the Englewood City Council -called to Older by Mayor Pro Tan Hlbeaiclll a 7 :36p.m . R.uCall Present: Absent : Also Present: Council Memben Gama, Bradsbaw. Wauoaer, Habcnic:bt Council Memben Nabholz, Clapp, Bums AssiS1ant City AltOnley Reid Dq,uty City Clcrt Cllldc Mayor Pro Tem Habcnic:bt ISlled Assistant City Aaomcy Reid 10 explain MIil CIIIISlitula a quorum. AssiSlallt City Attorney Reid advilled tbal. acconliDg 10 the Englewood Home Rule Chaner, then: must be a quorum of five members praeal for City Council mcdiDp. Mayor Pro Tem Habcnic:bt ISlled wllat Council's options are in the absence of a quorum . Ms. Reid rapoaded tbal they nay adjourn, or ad,joum 10 a dale certain. Bec:ause there -DO( a quonun of five meabers praeal. Ma)a' Pro Tan Habcnic:bt said lbe wmld eala1aiD a molioa 10 ...,._ COUNCIL MDISU WAGGONU MOYD, AND IT WAS UCONDD, 10 ADIOUllN 10 DI.C'DISEll 15. 1"7, AND AU. ITDIS TIIATWDS 10 D CONSIDUD UJIIDEll 1BIS Ml.rnNG'S AGENDA D POS'll'OND UN11L TIIAT DAff. Ayes : Nays : Absent: Council Manben Gama. Bnldsllaw, Wauoaer. Habcnic:bt NOiie Council Manben Nabholz, Clapp. Bums The motion carried and the meeling adjoumed at 7 :31 p.m . • • • • • • . 5 B .. • • 0 I - • • • 0 I • • PROCLAMATION WHEREAS , Se lden and Irene Turner celebrated their Fiftieth Wedding Anniversary on December 5 , 1997; and WHEREAS , the City Council of Englewood wishes to honor Mr. and Mrs . Turner on this special occasion ; and WHEREAS, Mr. and Mrs. Turner have lived in Englewood for their entire fifty years of marriage, and the majority of their lives ; and WHEREAS, Mr. and Mrs . Turner both graduated from Englewood High School. a nd raised four daughters who also graduated from Englewood High School ; and WHEREAS , Mr. and Mrs . Turner have contributed much to the community over the years , through their efforts in the Pirate Band Boosters Club and their impeccable community pride; and NOW , THEREFORE , I, Thomas J. Bums, Mayor of the City of Englewood , Colorado and Members of the Englewood City Council hereby congratulate Selden and Irene Turner on the very special occasion of their Fiftieth Wedding Anniversary , and wish them continued health and happiness . exandra (Alex) Habenicht Mayor Pro Tern Ann N¥tz,Oistric ~ ,, - . "• - I· • 0 I i ' ]- Novellbar 26, 1997 Branda castle City of Englewood '· Liquor Licensing Authority 3400 S. Elati St. Englewood, Colorado 80110 Dear Brenda, • • • ... David A. Warner 1420 E. Bat•• Ave. Englewood, Colo. 80110 It is vith great regret, effective November 26, 1997 I aa r-igning •• a aellber of the Bnglevood Liquo~ Licensing Authority. I sold ay ho-and vill r-ide in Denver. I enjoyed ay alaost thr .. years on the board and vill ai•• all of th• aeabers very auch. I vish all of you auch succ-• and :n::••• in the future. mVLi David Warner RECEIVED CITY'1'1NCUWaaD . CO DEC 011997 OFFICE OF 1HE CRYCUIIC . , • . Sb .. .. • • 0 , -t? ~ I ] • • • "'~ • 0 i~ • . ' • COUNCIL COMMUNICATION 0... Agenda 11am SUbted Case PU0-97-01 Brookndge Shopping Center Planned Unit Development December 15, 1997 9a Major Modifications lnitlalad By Staff Source J. Michael Spriggs Tricia Langon, Neighborhood and Brookridge Shopping Center, Inc. Environmental Technician 8400 E. Prentice Avenue, Suite 1140 Englewood. co 80111 COUNCIL GOAL AND PREVIOUS COUNCIL ACTION On November 3, 1997, City Council set a Public Hearing on this matter for December 1, 1997. Due to a lack of quorum at the December 1, 1997 meeting, the public hearing was continued to December 15, 1997. The revised public hearing date was published in the EngJn,ood Herald on December 5, 1997. Additionally, the applicant revised the public posting notice at the subject property to reflect the December 15, 1997 date. PREVIOUS PLANNING COIIIIISSION AC110N The Planning Commission held a Public Hearing to consider the prol)OMd l3rookridge Shopping Center PUC Modifications on October 7, 1997. The Comrniaion recommended approval of the PUC modification . RECOMMENDED ACTION Staff recommends that the proposed Braokridge Shopping Center PUC modification be approved as recommended by City Planning and Zonng Conwniaia,1. BACKGROUND, ANALYSIS, AND AL'IBINATIVES GIN Ii ED The subject property is located in the.,.. bounded by Soulh Broadway on the wt. Eat Cel••lial Avenue on the south, the Engl9waod City limit on 11w --. and Eat B1ll1li9w Aw on the north. The surrounding area in Englauuaod is zoned B-2. BulirlW Dillrid. The adjacent.-in unincorporated Arapahoe County to the eat is zoned liligle-family ,....,lial. The subject property wu annexed into the City of El ,glNaod by OnirWIC8 13, Seriee of 1964 and WU zoned B-2. Business Oiatrict. The subject prapa,ty is part of 11,e 8l'oc*ridgl Heigt,111 Subclviaiaf'I. The subject property wu rezoned Planned Unit Del.I I lapma,I by Onlnlll a 3 , Seriee of 1 WT. The site is currentty deoa.1loped with a 59,175 square foot .._ig ca,,-and office c:omplu with mini- S1larllge under c:onmuc1ion . A public heanng w held by the City Planning and Zonng Commilliol, on OdlaDer 22. 1998 on an ~ for Planned Unit Development Madlllc:dar, flied by J . llct,aal Spriggl, W' of the Brookridge Shopping Center. The applcanl tw IIDllinld • Madllcatiar, of Planned Unit Development tor the Brooi<ndge StlQAJing C..... PUO . The request COllliderl two moclficatial•: ...... .. • • 0 , - - • ,, - • ,~ • 1. Rooting Malenajs: An amendment to change roofing materials. Spec:ific:alty . the ameianent would r9')lac:e standing ..,,, metal roofing material with dimensional aaphal snirlglN on the roofs of buildings 1 • 2 and 8 along East Centennial Avenue, and replace asphalt ft,g6N on al Oltw buildings (buildings 3-7, 9-1') Mlti dirnellSIOlial asphalt shingles. The PUC specified thal al buildings adjacent to the residential neighborhood and al inMrior 9ile buildings have aapt1lllt n,gle roofs. The PUC further specified that buildings , , 2 and 8 on Eat Cenlannial Avenue have standing seam metal roofs. Oimei ISiol 181 aaphalt stw,gles conform with and preserve the l'8llidel ltial scale of the acfiacei 11 neighborhood. Residents attel King the neighborhood meeting in Ocliober' 1998, l&.apporlad iae of roofing material that would c:ampement the adjacent neighbomood. Adjacent reeidenlial roofs .. predominantly composition asphalt shingle material. Their use on al buildings will tie the del. 1lopment together so that roofing materials are of c:oi lSistent appeara,ce throughout the self storage portion of the site. The roofing material change is a positive aesthetic c:oi lllideratiol, with no change to the roof style and does not negatively impact the development or surrounding property. 2. f!Dsa!lg: An amendment to the fence requirements. Specifically, the double sided, wood , 8 foot high fence on the property line from East Belleview Avenue to East Centennial Avenue would be replaced with a single sided, wood, 6 foot high fence. As conditioned by City Council, •a double sided, wood, 8 foot high fence shall be erected along the property line on east side of the development from Belleview to Centennial.• Upon physical inspection and additional analysis, the following impacts are noted: A. Easement The utility easement dictates that structures not be placed within the easement B. Construction: A double sided fence requires space to phyaicaly construct the fence. Thia woutd require placing the fence at a distance far enough from the property line into the easement to finish the east side of the fence. It may be possible to construct panels and then erect fence sec:lions, however, this would also require fence placement wiltw'r the euement. C . Maintenance: Double sided fence construc:tion does not alow for maintenance of the eat lidlt of the fence without entering private yards, removal of existing struclUres, residential fencee and/or removal of existing landscaping. C. Landscaping: Double sided fence construc:tion on the axnmon property line is not poaibte wilhout removal of existing residential fences and moat of the exilting mature Im idlcaping along the property line. E. Aesthelics: One and one-half of the twelve adjacent properties would see the unfh lillhed side of the single sided fence. F. Security: Placing the unfinished side of a f.ice to the Shopping C.-jeapardlZN adjacent residential property by providing a climbing opportunity for unwant8d entry to adjacent rNidenlial properties. .... • . .. • • 0 , -• ,, - . .. · ... • <. ,. Addltionally, an a foot high fence is higher than ~ property fences and is not in keeping with the reeidenllal scale al 118 tieigtlbOt'hood Reeidan1B aa.dig 118 OdDber 1998 and September 1997 neighboltlood IT,WlillgB auppor1lld 8 8 foot high fence. Erec:ling a single aided. 8 foot high fence on 118 camrnon property line from EMt Balleview Avenue to EMt Centel1lilll Awn,e would 9CrNf'I ... It raidenllal praper11N from the aita, provide security, and offllr a uniform ti4JPNIWIC8 on the 118. The lir,gle aided fence..,_ far conetrucllon requirwnenlS and mailllll•ice nNdl, and wa not dlllrupt or~ mpa:t exiallng l'8llidentlal lalldar:apilig.SIIUCUa« ..... PIIUNCIAL .. M:T The propONd PUD modlftcalion wil not flnancialy impact the City. USTOFATT~ Ptupaaed BIi for an Onlnance Fit ldilgl of Fact Slaff Report AllachrMnt A:. Bwc*ridge ShappSlg C.. PUD . , •. .. • • 0 '~~xi • ORDINANCE NO. _ SERIES OF 1S97 • 0 I • • BY AUTHORITY A BILL FOR COUNCIL BILL NO. 97 INTllODUCED BY COUNCIL MEMBEB~~~~~~ AN ORDINANCE APPROVING AND AMENDING TBB PLANNED ON1T DEVELOPMENT FOR THE BROODIDGE SHOPPING CDTD TO ALLOW A CHANGE IN ROOFING MATERIALS FROM STANDING DAM METAL TO DIMENSIONAL ASPHALT SHINGLES .um TO ALLOW CONSTmJCTION OP A SJX FOOT SINGLE-SIDED FENCE ON THE EASTDN PDDIETD OP TBE SHOPPING CENTER. WHEREAS, tbt Eqlawooci City Council aPfll"ll"d the Braakridp Sbappmc Ccu:m's Plamlllli UDit ~t with the i-.-al Ol'diDmm No. 3, Sma ai l.99&'1997;md WHEREAS, J. Michaal Sprigs of Broolaidp Sbappiq c.m.r. Im:. 5lad m application far :m amndment to the l996fl997 P!aamd Unit~ ilDd WHEREAS, the propcad ammrimnt would ailolr a chap iD t'OOfiq matarwa from SWldiDc ,eam mew to dimemimw up1wt smq1a amt chaDp the fmce from ID eicm mac (8') dou.ble-sdeci feace to a siz mac (6i siqle-tided fmce CJll the aatem penmmr oi tbe Broomrip ShoppiDc Caaiar; and WHEBEAS, panmnc to E.ll.C. l6+15(7X2l, m.;ar m, rtift••rian• to a P .U.D. Ducrict P!an Jll1lat be approved punuam to tbt w linritarim• amt ~ by wbich sw:h Pwa -CJricimlly appnmiri; amt WBEBEAS, tbtN ~ iDduda a nl9iaw 111d ~ by the City Staif ilDd the PwaDiD( amt ZmiD( Commieeian· 111d WHEREAS, tbt Eqwwoori P!AIIDiD( wi ZmiDf C.nmi-;.,., bald a Pahw: a.rm, CJll D br l. 1997, rrriaftd tbe A--,rlrec altbe Plmmad Uait o...1apmmt ead rwornmended: l. Tbe Ammdmmt al the P!amiad Umt 0,,,1,,_.,t Ir tbe 8raamdp SbappiD( Cmtar. to allow a ch-,. ill nN6ls met-iale tr----. --.cal to ctimmeicr•I eepaalt .......,, md 1:11 ,Daw :allPZIICtiaa oi a 1iz mot lincf-,ded faace CID tbt ..-m pwir ,,_ af tb, 9brwms C..-be~ NOW, THEUPOIE. BB 1T ORDAINED BY Tm C1T!' COUNCIL OP TBB C1T!' OP ENGLEWOOD, COLOllADO, AS POU.OW&: Sec:icm 1 Tbe ~ City COIIIICil hae rl'riaRd tbt • :tmr-«a to the P .U.D . al the Braakridp Sbappms Cmrar 111d pamamc 1:1111+15(1)(2) UI.C. SDda tbat the P.IJ.D. ata plan ia ill caamrmm wd:b tbt clilmct plm Nl(Giz mt: Seim ., Tbe !qi--' City Coaal &Ide dm all r9l(llind dnrnee«a, drawinp, rania, ,.........,ead•ciou wi.,..,,.,.. baoN bem l'Nlliffcl. . [. • " - •. • • 0 ' - - • ,. • " · ... • <. S ti I 3 'l'ha BDci...-l Citf CamlCil bdl dlli: da P.U.D. ma puaa ia c:msietmr wit:b adaplad md ,-.U:, ......-l-1 •ota I & Cwitmll tla eu:,. 3 d I fa, 'l'ha P.U.D. ma plm ia I ti ~ wil:ll tla .-,.. aj mu -pa:... ~ ay ... ca H I -W' t I I . -oltla Clif. 3 g $-'DlaCl&yCaaciloltbaQlrolBl1I --.ea....-oz uoutla A 1-tD dla PlaDllll Ollit Darr I r t Ill' dla •NF . Ip ft S z I J c...r. 3 M t 1'2111 + ,_.will.a.. a c-. ia na6s ..... &.... t #n1-.-l1Dfl d faapilld ...... lllllltD.a..a ..... &....m tipi tiuc (I') c1ua11ii1 lidilll ID a a IIUC (I") d If I I I .._ a t1a ...-. p . ctr "'tla Brmflridlll Sbuwac c.a.r. &modwad. rwl ia tbD. md 1--1 • lac .-dllls • tla 3l'd day olNuu blr, Ia'T. AT'l'BST: Lm . I ·, A. lllle, a&, Cln I.Lr · tie.A..lllle,Cl&ya.kfll .. a&,fllblf --.c--. ... aaw, tba&tla...,.ad .. J · 1ieatneaepyflla•1ra0tr iul& t i. mad ia 1111. ad ,-ii• .......... ll'd.olMso b , J.NT. Lnd Me A. 11118 ,,,_ . . • ' .. • • 0 l I J - • • • (' CITY OF ENGLEWOOD PLANNING AND ZONING COMMJSmON IN THE MATI'D. OJ' CASE fflJD-97-01 FINDINGS OJ' l'ACT, CONCLUSIONS AND RECOMMENDATIONS RELATING TO AN AMENDMENT Of THE BROOK- JUDGE SHOPPING CENTBJl INC. PLANNED tJNIT DEVELOPMENT ) ) ) ) ) ) ) ) INITIATED BY: J. MICBAEL SPtUGGS ) llllOODIDGE SHOPPING CEN'1'D. INC. ) l40I EAST PUNTICE AVENUE ftl41 ) ENGLEWOOD, CO 11W ) l'INDINGS or FACT AND CONCLUSIONS or TSE CITY PLANNING AND ZONING COIIMISmON Commission Members Preseul: Homer, Styes, Tobin. Weber, Welker, Coale, Douglas, Dummer,Gurm Commission Members Absem: None This maaer was beard before me City Plllmin& and Zoning Commission on Ocmber 7, 1997, in me City Coaacil Cbamben of me Enpwood City Ball. Tesamoay wu receiwd from mff. from me applicam. IDll from die.,... ... _,.. ne Commis- sion receiw:d DOUCe of Pllblic Bariaa, Cetlifbauu of Pollia&, ml die Sllff R&t,an. wbich wae imxpuaad iDID ml .-le a put al die lecmd ot die Nu: llearias- AltJt:r coasiderma die swn m of die wilaaai, ml reviewq die pealiaw da 11, die members of die City Pwmiac aad Zoaiac C ·,.;.., Dale die tbllowiac Fildap ad C. chuioas. 1. THAT die maaer was braqbl before die 0-EMOiAi+l!ll upoa applk:moa toed by I. Mi- chael Sprigs, of Broolaidp Sboppiac Cea:r. Im:. 2. 3. THAT ooace of Public HmiDI ... pabtilbed iD die frr'nm! Bmld OD Sq.a Ober 25. 1997 . THAT die ptopaty WU poad b1 die 'IIP4k:w for a i!!i . HID al 1' clayl, wbich pollins included die dm. time, locllim. aad parpaa ot die Pllblic Bllrilll- .. • • () f --, I -• • ·, • allow COIISU'IICtion of a six foot single-sided fm:e on tbe eaDlm peiolffl!llr of tbe ShoppiDs Ccmer. sbould be recou1rn,:med ID tbe Chy C011DCi1 lbr fDonble coasideulrion. the dlcisioD was reached upon a we on a D11ioD uale • tbe meedag of tbe CllY Plaaaias aml ZaaiDs Conmrissioo on OclDber 7, 1997, by Mr. Gmeu. mae.ded by Ma. Tobin. wbich molioll SIIIIIS: AYES: NAYS: ABSTAIN: ABSENT: The PlaumDI C•FNEEiPiMI t«>•hFIMfl ID CllJ Caaacil appro,al of tbe ptopoad dDiifh uinas ID die Broik:mp SbDppias C.ar Plaalled Um Den:lup1,ent ID allow dime,llic-1 apbllt sbiapl ill Um of die saadial sam a:111 rooftal, aml to pennil a six bJt siapt-side fm:e on die allml pn,perlY 1im: of die Cemer ill lilll of ID apl bJt daable-sided face. Welbr, Coale, Dummer, Gmett. Bonm, Styes, Tobin. Weber, Doaps None Nooe None the motion carried. 1'bae Fmdiap aad Com:losilDI are dcti+e a of tbe meeaD1 on Ocmber 7, 1997. -------,----- 3 . , • . .. • • 0 -• .,. - 0 t• • LOCATION OF PROPERTY: The subject property contains approxmw.ciy 7.9 acres and is located at the southeast comer of Soudl Broadway and East Belleview A venue. BACKGROUND 'Iba subject property is locared in the area bounded by Saudi Broadway on the west, East c...,,.....,;., Avenue on the soum. the Englewood City limit on the east, and East Belleview Avenue on !be north. The surrounding area in Engle'MJOd is zoned B-2. Business Disttict. Tbc adjecc:at area in unincorporated Arapahoe County to the east is zoned single-family residem:i•I 'Iba subject property was annexed into the City of EDglc'MJOd by Ontimmce 13, Series of 1964 and was ZDDed B-2. Business District. 'Iba subject property is pert of the Broolaidge Heip1s Subdivisioa. Tbc subject property was rezoned Plamli:d Unit Development by Ordimmce 3, Saia of 1997. Tbc site is currc:ntly developed with a 59,175 square foot shopping center and of6ce complex with mini-storage under comauction. 'Iba Plmned Unit Development Ordinance allows for amendments as follows: F. AMENDMENT Tbc 1mDS. conditions, and the adopted Planned Uait Development District Plan and documam may be changed and or amended in whole or in pert from time to time as provided in this section. ANALYSIS; J. Minar modifo:arions to tlw PUD Distria Pta,,. Tlte City A1anap,-or Iris an,nee ina:,, app,oN minor modiflcatio,u in • IOCllliolt. miffB and Imp, of strw:nl1'U or faciJJtia if requind by ..,.i>www iHa or odwr di c-.....::a ""' jorunn at dte lillte dte Ptann.d Ulfit ~ District Pia,, ,.. approved SO long ta IIO modijication ~ any standard or ,wp/ado,t • forth in mis sectioll. 2. Major """'ificatio to dte PUD Distria PlaA Major """"flt:ada ""'Y 1M motM to the app, UNti Ptann.d Ulfit DneJop,,,a,t Dt#ru:t Plan~ to tJw sam. limilatiolv and~ by wlricJr sudt p/lllV and doc:...a lNn <ZflP"UNd as pravilMd within tJru section. Rgofimr Mag;rjJg: The PUD specified tlm all buildinp adjecem to !be residemi•I oeial>borhood and all imaior site buildinas have aspaelt sbin&ie roofs. 'Iba PUD tunber specified dm buiJdinp l, 2 and 8 on E:ast Cenre,mj•I A venue have Slllldma ,am metal roo&. Dimensional upbelt shingles conform with and preserve !be midemi•I 9C:l1e of !be adjeccm neiabbomood-Residems anendina the oeipborhood imeuq in October, 1996, mppor1lld ua of roofiq amerie1 which would complement !be adjacem aeipbrchoocl Adjacent rmdenri•I roofs are pndomimmly composition asphalt sbin&ie rmw. Dinwmlioaal sbiDcla ae ID uppade 2 • . • • 0 , -• • • • • .. '1IBBJN't ZQNI PJSIBICT; Pl-' Uait .DnelopmmE SGBIOIBOOP MJIIINC SIJMMAllY; 0a Slpmt-30, lWT, oae nllidalt llllllldeil 1be Bmomdp PUD Amen rbNnr Neipborhood M11t'rc This mmma was beld ill 1be Ellpl'IIIDOd City Hall CeoiOFMMily Roam. 'Iha major -of dia-1 ·m wae: l. 2. R.oofina mao:rials: Dhnensionll apbalt sbiaps a,mp1unem 111e adjacem resvtrnri•l ll'IIL Fenciua a10III east property lille: AD I fiJot fence 9ellmd oat of s:aJe with 1be oeipborboocl A 6 fiJot fmce is cbaa:11411iic oflbe oeipbmood m:l will pnmde ateqm11e-=amy. 4 • • 0 I I • . , . • <. BROOKRIDGE SHOPPING CENTE~ INC • ... IMtPradmA-.S..1141.1 ' ..... co •111 • tm)IG-"tl • FAX(:JU)IG,,,NM SeiA ..... 1997 Mr. Harald Slill City~ Neipbaltlood ...... O.V.lilp .... ]«JO s. Elli sar. Eapwaod, CO IOI IO k Broakridae Shappiag Cear.er PUD96-0I Dear Mr. Slilt: Fncto-1, aJaag with a check mr SlS0.00, is tbe Land 'DeYelopment Application Form to request a Modificatioa of a Plamwd Uait Deloelapmear at tbe Formal Level.. ne c:ummt p1aa calls mr ._ ...a nx6Ja • dw two t-rilctinp halilJI a1oas c.nrea,,;a1 Awaue aad mr rwi:'e1i•I eaa,p eeiriee ....-cm dw rwneimna aine buildiap we .. wkiaato PJbemftrwi+e-1·,4 ·• •••......., mrd!e.- metal racmna app1oved mr dJe two bu.ldiap-. c-,,,,;,1 Awaue. The campositim sbmal• will caabm wida dJe adlll' roo6 iD dw .,.lap....,, aad will blend widJ tbe homes in Cencemri•I Hlipl:a wliicla lave campolirioa .....__ froaically, tbe developer recp .... lllllal roo6 .. Ombnni•I Tbe neiafRnoocl reeidenls ......... apl,elt........ la &ct, .. awipbcnood ..... ...., provided to tbe PleaailJI IIJd ZmiiDs CJ N i•lllim ca Oclablr' I, 19M lilll dne aajar ..,. of di,o•aion by dJe MP fi. neipban. Im 12 IPIIIIII '"Bu!il«fins IIJd nx6Ja mer.ials sbauld complimmJt dJe ~ rwi+e1· I ua .. -----........ ' . , .. • • 0 l ~ I ]- • • •, • (. ... BllOOKlUDGE SHOPPING CENTD., INC. w1a11 ........ A.-.s.Ma11a.1 er .._co au• cm,IG,,fftJ.. rAX(m)aGW Sepe .... 17, l'JfTT Mr. Buold Sain City ofEnpiwood Neipborbood ....... l)eo. ... -· 3400 Soudl Elali 511.- Eapswood. co 80110 Re: Broaaidle Sba;+. • C.ar PUD-96-41 This IGam' is to mill me ~pE •-• iolbiai1et m Set,9-. 8, 1997 to modify me above , etialliDClld PUD. Ill addilion to -i..-mr. dlmF ia -romilla lllllmlls, we would like to c:blllp me c:unac requirallllll at m 1-8* lllO-lidld wood &a:e uaaa me - property line <:Ltbe • ;+ · • cmar to a · 1' i¥ 6-bJt wood fiDce. • rs CS& R w ""''" ,.... ,..,. SEP 19 fJJ1 . ' ' . .. • • 0 N X < f" i = t.) ,c ~ ,c n -I I C • • I I )i -.,. ; "-, \ \ : ., • • ! \\'- I ' I / BROOKRIDGE SHOPPING CENTER IIIOADWAY IOILIVARD AND IILLIY•W AVDUI INQLEWOOD, Cot.ORADO . "·'<.c~'""'·"'l:'""7'-~;-,-,,r--· . . ..... <i,:"~;; I F .!..t ·"' .... ,/ I i , .... <===> -~=t= ::=E I .... ::r= •• I I -L--· --- ..,..,.,., ~------- ( __ J ..... I [3 ....... , '---.". .. , __ ~ __ _..i__ ::±:: -+-c=. ~ I -~-·x i 1,,r•,: .J .. :-3 ----==----- SOUTH BROADWAY BOULEVARD ····.c NOT A PAIIT ~~") \· ··-\: ,,.-.., \\ I: / --,r I ii ... , : >' ,,... cl' *·l"IW.M. i hli.. ... ' •·• CI , ... I ii .. ,.. -~· .,, 1-1 I I C,)I I Ji 1: ,, 'j. 1i . ,;5.. ·-·-··-· -~--·- ,, -• • • '· .. COUNCIL COMMUNICATION Date Agenda Item Subfect Centennial Water Supply December 15, 1997 10 a i Temporary Agreement Initiated By Utilities Department I Staff Source Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Prior Water Supply Agreement with Mission Viejo dated November 3, 1980. RECOMMENDED ACTION The Englewood Water Board, at their November 18, 1997 meeting, recommended Council approval of the Englewood-Centennial Temporary Agreement. BACKGROUND, ANALYSIS, AND ALTERNA11VES iDEN lrED Englewood and Centennial Water and Sanitation District agree that the uisting W.., Supply Agreement could be improved by certain arne1 ldmenls to c:lartfy the cun9"I agrNIMl'll. Thia proposed agreement would allow E11gle.JOOd and Celllalwlial to neg::lilk • new agi.....,. and 1111b!Wl a cooperative basis to amend or replace the uisting ..,....._ A apedlc NIii 111111 , ec:Mdule ia ouUined in the agreement. Thia mmpoqiy agrNff*II.,.. na1 ~or•"*-.. ...atng W..., Supply Agreement. Thia agreement would be..._..•• _.,..., tn:1m lnal ........ dllla ao tt1at the effective date would be January 1, 1917. The price for deliveries of Monlhty Schedule W .... in ............. IJe ftCI t ID 1372.00 per acre-foot begint*,g January 1, 1911. C.lllltwlial would mo a...._ ID .. _.••~ of 15.5% of the storage capec1y in llcl.Alart A111rwar. During Illa ........ no .... --. provisions would apply when Englewood would not IMkie dlll alw on a It --· Mio addressed is the temporary • .,... ....,, wt1k:tt would .. be • n Ne ID C.1111twia, tar• per ecre- foot . Centennial would purchase temporary excesa water for $85 per-acre fool. Centetwllial wil be blled monthly, due in full 30 days from date of invoice. UST OF ATTACHMENTS Proposed 8111 for Ordinance Englewood -Centennial Temporary Agreement ' .. .... .. • I • • 0 - -- • • • ,. COUNCIL COMMUNICATION Date Agenda Item Subfect Centennial Water Supply December 15, 1997 10a i Temporary Agreement Initiated By Utilities Department I Staff Source Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Prior Water Supply Agreement with Mission Viejo dated November 3, 1980. RECOMMENDED ACTION The Englewood Water Board, at their November 18, 1997 meeting, recommended Council approval of the Englewood-Centennial Temporary Agreement. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Englewood and Centennial Water and Sanitation District agree that the existing Water Supply Agreement could be improved by certain amendments to clarify the current agreement. This proposed agreement would allow Englewood and Centennial to negotiate a new agrwnent and establish a cooperative basis to amend or replace the existing agreement. A apeciflc negotiation schedule is outlined in the agreement. This temporary agreement shall not ar'*1d or terminate the existing Water Supply Agreement . This agrwnet'1t would be effective relroactively from final approval date 80 that the effective date would be January 1, 1997. The price tor deliveries of Monthly Schedule Water in the agreement would be incr11a11d to $372.00 per acre-fooC begil Nii lg January 1, 1998. Centennial would allo be .-llilled to the exclulive UN of 15.5% of the storage capacity in Mclellan ReeeNoir. During lhil agrwnent no ratchet down provisions would apply when Englet:1ood would not make delll.eriel on ICheduled water. Also addressed is the temporary excess water, which would will be available to Cenlet • rial for $85 per acre- foot. Another COi ldition in the agreement is that if Centennial attempla to COi ldemn any property, contract rights or rights-of-way of Englewood, then Englewood may terminate the exiltlng Water Supply Agreement. FINANCIAL IMPACT Centennial would purchase temporary excess water for $85 per-acre foot. Centennial will be billed monthly, due in full 30 days from date of invoice. UST OF ATIACHIIENTS Proposed Bill for Ordinance Englewood -Centennial Temporary Agreement I .. • • 0 ORDINANCE NO. _ SERIES OF 1997 • • • . . BY AUTHORITY A BILL FOR ... ;Do.-' COUNCIL BILL NO. 103 =:r~-CIL AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR A TEMPORARY AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND CENTENNIAL WATER AND SANITATION DISTRICT TO PROVIDE ADDITIONAL WATER TO CENTENNIAL UNTIL A PERMANENT AGREEMENT IS APPROVED. WHEREAS, on November 3, 1980 Enpewood and MiNion Viejo Company entered into an agreement, known u Water Supply Apeemmt, effiic:tive January 1, 1981, whereby Enpewood would supply water to an area owned by Miuion Viejo Company known as Highlands Ranch; and WHEREAS, Mission Veijo Company duly uaiped ita interNt in the Water Supply Agreement to Centennial, succeuor to Milaion Viejo Company; and WHEREAS, Enpewood and Centennial IIP'N that certain ammdmenta would improve the emting Water Supply Agreement and wiab to enter into a Temporary Agreement at thia time while they work topther to amend or replace the original Water Supply Agreemmt; and WHEREAS, thia ~ent providea for an increue in tbe amount paid by Centennial for the water they c:urrently pun:haN and pruridea for purchase of temporary -water by Centennial. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, AS FOLLOWS: Sertim 1. Tbe attached l.nterp¥emmmtal Aar-t entitled "Eqlewood- Centennial Temporar'1 Agreement", attacbed 1-llt.o u "lbbillit A.• W-the City of Enpewood, Colorado, and Centennial Water and SanitatioD Diatrict ia approved. Sgtjqp 2. Tbe Mayor ia authorized to aec:ute and the City Clerk to attelt and wl the lntuaovernmental Agreement entitled "Bnil-ood-Centennial Temporary Ap,,ement" for and on behalf of the City of En,lewood. Colorado. Introduced, read in full, and paued on fint nadiq an the 15th day of December, 1997. -1- ,,,_ • • • 0 , ~1 • ·, • '· COUNCIL COMMUNICATION Date Agenda Item SUbiect Centennial Water Supply December 15, 1997 10a i Temporary Agreement Initiated By Utilities Department I Staff Source Stewart H . Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Prior Water Supply Agreement with Mission Viejo dated November 3, 1980. RECOMMENDED ACTION The Englewood Water Board, at their November 18, 1997 meeting, recommended Council approval of the Englewood-Centennial Temporary Agreement. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Englewood and Centennial Water and Sanitation District agree that the existing Water Supply Agreement could be improved by certain amendments to clarify the current agreement. This proposed agreement would allow Englewood and Centennial to negotiate a new agreement and establish a cooperative basis to amend or replace the existing agreement. A specific negotiation schedule is outlined in the agreement. This temporary agreement shall not amend or tenninate the existing Water Supply Agreement. This agreement would be effective retroactively from final approval date so that the effective date would be January 1, 1997. The price for deliveries of Monthly Schedule Water in the agreement would be increaaecl to $372.00 per acre-foot beginning January 1, 1998. Centennial would also be entltled to the exdueive UN of 15.5% of the storage capacity in Mclellan ReeeM>ir . During this agreement no raldlel down provisions would apply when Englewood would not make delMriea on scheduled water . Also addressed is the temporary excess water, which would wil be available to Centetnlial for $85 per acre- foot. Another condition in the agreement ia that if Centennial attempla to condemn any property, contract rights or rights-of-way of Englewood, then Englewood may terminate the existing Water Supply Agreement. FINANCIAL IMPACT Centennial would purchase temporary excess water for $85 per-acre foot. Centennial will be billed monthly, due in full 30 days from date of invoice. UST OF ATTACHMENTS Proposed BIH for Ordinance Englewood -Centennial Temporary Agreement • • 0 , -• • • Publiahed aa a Bill for an Ordinance on the 19th day of December 1997. Thomaa J. Blll'DII, Mayor ATTEST: Loucriabia A. Ellia, City Clerk I, Low:riabia A. Ellia, City Clerk of the City of Encl-ood. Colorado, hereby certify that the above and fonlOinl ia a true copy of a Bill for an OrdiDanc:e, introduced, read in full, and puNd Oil fint readin, OD tbe 15th day of December, 1997. Loucriabia A. Ellia 'I • . ... • 0 t ........ , I - - 1. 2. • • • t• . • ' ,. DGLZNOOD--~ Tmll'OllUY IGPl'PikNI This Temporar/ Agreement is ent:ered int:o and becomes effective -on this day of , 1997, between the CITY OF ENGLEWOOD, a Colorado municipal corporation ("Englewood"), and CENTENNIAL WATER AND SANITATION DISTRICT, a Colorado quaai-municipal corporat:ion ( •Centennial• ) . Englewood and Cent:ennial are scmet:imes referred to collectively herein as "the parties•. On the third day of November, 1980, Englewood and Mission Viejo Company entered int:o an agreement, wllich became effective January l, 1981, entitled •water Supply Agreement" whereby, among ocher t!lings, Englewood was to supply water to an area owned by Mission Viejo Company known as Highlands Ranch. Mission Viejo Company duly assigned its interest in the Water Supply Agreement: to Centennial, wllich is the successor to Mission Viejo Company under the Water Supply Agreement: and is bound by all the terms thereof. Englewood and Centennial agree t!la.t the value of the Water Supply Agreement could be enhanced by certain amendments or clarifications or even by replacement: with a new agreement. (No attempt is made herein to emmerate, describe or resolve the ways in wllich the Wacer Supply Agreement could be so amended, clarified, or replaced.) The parties wish to enter into t!lis Temporary Agreement so a. to establish a basis for cooperative actions between the t1lllc of them, wllile they work toget:her in an attempt: to so amend, clarify, or replace the Water Supply Agreement &nd. to re90lve other water supply issues wllich are generally outlinad below in Section 2. The pa~ies agree to encer into and conduct good faith negotiations to attempt to reach an ~c concerning the following isaues on the following 8Chedule: Itcm/Asn1ment1 crpdate, review, prioritization, and discussion of negotiatioa issues and schedule Cicy Ditch (including City Ditch permanence and Cicy Ditch Pump Stacion improvements ) schedule December 1997 1st: Quarter 1998 -----. "' - -" .. I • I T A • . , • . • 0 I ]- • 0 • Nevada Ditch (including revision of the Nevada Ditch Kolding Company bylaws and lease of Englewood's Nevada Ditch capacity) Water deliveries (amount, price, location, and timing under Water Supply Agreement) CWSD Mc:Lellan pump station planning, design and construction coordination I • McLellan and South Platte Lake storage under Water Supply .Agreement and 8/3/77 Water Lease and Management Agreement) Final agreement (incorporates above items and other remaining issues in one or mere new or revised agreements) 2Ild Quarter 1998 2nd Half 1998 During 1998 lst Quarter 1999 2nd Quarter 1999 Other issues may presently exist or may arise during the course of negotiations. The parties' gcal is to resolve all issues (not just Water Supply Agreement issues) pending during the course of negotiations. 3 • W IIWI 2CIIPPLI !!IDB mmam MR q;g. Curing the term of this Temporary Agreement, the following provisions apply with respect to the water known ill the Irater Supply Agreement aa "Monthly Schedule water•. Englewood shall continue to deliver Monthly Schedule Water in ac:cordance with paragraphs 2. 2 and 5. l of the water SUpply AgrHaun:. Payments for Monthly Schedule Water shall continue ac:cordiz:lg to the sc:!ledule provided for in the Irater SUpply Agra nt. The price for deliveries of Monthly Schedule water for the duration of this Temporary Agra nt shall be $3 72. 00 per ac:re-foot beginning on the first day of January, 1998 if thi.• agreement becomes effective. If for any reason Englewood fails to deliver any pa.rt of the Monthly Schedule Water in the aount and at the time and location required by the Water SUpply Agreement, Centennial •ball not pay for the amount which ia not ao delivered.; but there shall be no reduction in the price paid for any Monthly Schedule Water which ll. properly delivered. Englewood •ball use good faith efforts to insure that Monthly Schedule Irater 2 ,,,_ • . .. I· • 0 I ". • 0 • '· deliveries are unint:erTil-ct:ed. Englewood shall not:ify Cent:er.nial as soon as possible of any problems in making such deliveries. DI 15, lSIIJ OP Mc[:&:BI S'?QllGI. During t:he t:e.rm of t:his Temporary Agreement:, Centennial shall be ent:itled t:o the exclusive use of lS .15% of t:he st:orage capacit:y in McLellan Reser,oir referred to in Paragraph 2. 4 of t:he Wat:er Supply Agreement; provided, however, Englewood shall have t:he right: to use any unoccupied portion of said 15.15%. Aft:er six mont:hs from the signing of this agreement:, any such por,:ion of said lS .15% used by Englewood shall be deemed •spilled• if Centennial is subsequent:ly able to fill such por,:ion. The wat:er in st:orage in said 15.15% of the Mc!.ellan Reservoir capacity as of the dat:e this agreement: becomes effect:ive shall be deemed t:o be held in the following ownership percent:age: 100% by Englewood . s. pr;LPQQP' s 'l'IP9BAIX m;ps DDli SQS,W+AI or JDIICIIPVT:IP DTP, APPffiQDL SJlBPLVS DDI MP R'DA 9DI QTIGQUJS · During the t:erm of t:his Temporary Agreement:, the panies' right:s and o.bligat:ions wit:h re91=ect to Unscheduled Wat:er, Addi t:ional Surplus Wat:er, and Ext:ra Wat:er under the Wat:er Supply Agreement: are swrpended and replaced by the following terms and conditions wit:!1 respect: t:o delivering wat:er lcncwn u Englewood's Temporary Excess Wat:er co Cent:ennial. Englewood's •Temporary Excess Wat:er• means wat:er which Englewood dces not: need to supply it:s own municipal cust:omers or t:o provide the Mont:hly Schedule Wat:er or ocher cont:ract:ual water deli very obligatiom. Some of the Temporary Exe••• Wat:er is available by delivery co McLellan Reservoir via the Highline canal . Some of the Temporary Excess Water u available by diversion into City Dit:ch at Chatfield Reservoir, and pumping int:o Mc.Lellan Reservoir. Some of the Temporary Excess Water is or will be available by pumping or excb•ag,a from the Mc.Sroom Ditch terminua co Englewood's Union Avenue forebay, f:-om there by pumping into City Ditch, for excb•ag,a in the ditch upst:ream to t!ie Mc:Lellan Raservoir pump station and some of the TemporL""Y Excess Wat:er is available for diversion at Union Avenue, pumping to City Ditch, and the foregoing exchange in the dit:ch upstream to the Mc:Lellan Reservoir pump st:at:ion. Some of the Temporary Excess Water is decreed for direct: flow; some for direct flow or st:orage; and some must: be augment:ed, pursuant: to a plan for augmentation. 3 ... • • 0 , - • • 0 • Centennial '"'ill pay all pumping costs for any pumping necessar.r to deliver co City Ditch Temporar.1 Excess Water derived from sources at or near O'nion Avenue (including Bear <:=eek water). Englewood will pay all other pumping costs. Pumping costs will be reasonably calculated by Englewood, subject to audit and review by Centennial, will be billed monthly, and will be paid in full 30 days from date of Englewood invoice. If there is a dispute over pumping costs, it will be resolved by arbitration as hereafter provided; but Centennial shall pay in full, 30 days from invoice date, regardless of any dispute. Any amount refunded to Centennial will bear interest at 6% per annum from date paid until date refunded . If the Temporary Excess Water is augmented by Englewood, then Centennial shall pay for Che full amount of water deliverad. If the Temporary Excess Water is augmented by Centennial, then Centennial shall pay only for the amount of Temporary Excess Wacer delivered which exceeds the augmentation water provided by Centennial. In adcition to any applicable pumping costs, ce~cennial shall pay $85 pe::-acre-foot: of Temporary Excess Water delivered (subject to the adjustment: for augmentation by Centennial which is above provided for) . Englewood will bill monthly, and will be paid in full 30 days from dace of invoice. Cencennial is not obligated to take any Temporary Excess Water, and Englewood makes no warranty that Temporary Exe••• Water will be available when requested by Centennial. Cent:ennial shall have exclusive first rights t:o use any available Temporary Excess Water. The parties will work out: a cooperative procedure whereby Centennial notifies Englewood u far in advance u is readily practical, of hew much Temporary !xcesa Water Centmmial desires to take, in what quantities, and at what flow rates; in turn, Englewood shall DOtify Centemual u far in advance u is readily practical of hew much Temporary Exe••• Water Englewood baa available for delivuy to Centennial, in what quantit:ies , and at what flow rates. EnglelllOOd will have the first right to provide any necessary augmentation water; if Englewood declines to provide augmentation water, then Cencennial may provide •-. Englewood will work out a cooperative delivery procedure with Centennial . When Cencennial requests water, Englewood will endeavor to advise promptly as to whether it ant:icipates the reque•ted quantity and flow rate wil l be available , subject, of course, to the 4 ' "' - ... • • 0 ' J • 0 t• . • ' vagaries of river conditions, calls, weather, available exchange capacity, and other such variables. 6 • NP AUMUIP <;QllPPP:'UOlf QP gm.pgop• s ncµ.r:µs. 7. Centennial agrees that if during the term of this Temporary Agreement Centennial attempts to condemn any property of Englewood, including without limitation (1) contract rights, (2) easements or rights-of-way, and (3) property in the name of, or rights to u.se carriage capacity of, any mutual ditch company in which Englewood owns shares; which property sought to be condemned is or may be used for the carriage or storage of water by Englewood, then Englewood, at its election, may terminate either or both the Water Supply Agreement and the "Water Lease and Management Agreement", originally entered into bet:ween Englewood and the City of Thornton, dated August: 3, 1977 (the interests of the City of Thornton having been conveyed to Centennial by mesne conveyances). HQ Rllc;T Olf !A'l'II SVIPJ.X !GPIPIIT · This Temporary Agreement shall not amend, construe or terminate the Water Supply Agreement. By entering into this Temporary Agreement, neither part:y waives any rights, or is released from any o.bligations, which it may have under the Water Supply Agreement. Neither party shall contend that the other is guilty of laches or waiver in enforcing its rights under the Water Supply Agreement becau.se of any action which is taken or not taken with respect to the Water Supply Agreement: while this Temporary Agreement is in effect. Failure to deliver Monthly Schedule Water during the Temporary Agreement shall not be deemed to be such a failure under the Water Supply Agreement. The period during which this Temporary Agreement is in effect shall not be counted in determining whether any statute of limitations applies to any breach or asserted breach of the Water Supply Agreement. Neither party sh.all commence any action in any cour1: concerning the Water Supply Agreement while this Temporary Agreement is in effect. Neither party shall take any action to terminate or enforce the Water Supply Agreement while this Temporary Agreement is in effect. 8 • TIP MIR XIIMIPTXAB Of m, TIIPQIIU teWiriX • This Temporary Agreement shall become effective on the ___ J .. s ... t.._ day of 1,011 ... ,¥.... , 19~1, and shall aut~matically terfflinate at& end of the U•t-day of Pecrrnhiec , 2000, unless sooner terminated •• provided nereafter. Either party may terminate this Temporary 5 " - •· • 0 , ,. • 0 • Aq:-eemenc on che dace '"'hich is 90 days after the day when a wricten not:ice of cerminacion is delivered to the ocher part:y . O'pon ter.ninat:ion of this Temporary Agreemenc, the part:ies shall retur.i to che Wat:er Supply Agreement, consistent with the understanding contained in the preceding paragraph, unless the parties have ent:ered into an amended water supply agreement or have replaced it with a new one. IBU'+MCClf· Except as provided below, any and all disputes a.rising under or related to this Agreement which cannot be resolved through negotiations between the parties shall be submitted. to binding a.rbit:ation. If the parties fail to reach a settlement of their dispute within fifteen ( 15) days after the earliest date upon which one of the parties notified the other ( s) of its desire to attempt to resol•re the dispute, then the dispute shall be promptly submit:t:ed t:o arbit=acion by a single arbitrator ch.rough the Judicial Arbit:er Group, any successor of t:he Judicial Arbiter Group , or any similar arbitration provider who can provide a former judge to conduct such arbitration if JAG is no longer in exist:ence ("JAG") . The arbiter shall be selec-ced by JAG on the basis, if possible, of his or her exper-=ise in the subject matter ( s) of the dispute . The decision of the arbitrator shall be final, nonappealable and binding upon the pari:ies, and it may be entered in any couri: of competent jurisdiction. The arbitration shall take place in the offices of the JAG. The arbitrator shall be bound by the laws of the Stat:e of Colorado applicable to the issues involved in the arbitration and all Colorado rules relating to the admissibility of evidence, including, without limitation, all relevant: privileges and the attorney work product doctrine . All discovery shall be completed in accordance with the time limitations prescribed in the Colorado rules of civil procedure, unless ot:herwise a.greed by the parties or ordered by the arbitrator on the basis of strict necessity adequately d.l!IKlnstrated by the p~ requesting an extension of time . The arbitrator shall bave the power to grant equitable relief where applicable under Colorado law, and shall be entitled to make a.n a.ward of punit:ive damages when applicable under Colorado law. The arbitracor shall issue a written opinion set:ting forth his or her decision and the reasons therefor within thirty ( 3 O) days after the ar.bitrat:i on proceeding is concluded. The obligation of the parties to submit any dispute a.rising under or related to this Agreement to arbitration as provided in this S8':tion shall survive the expiration or earlier termination of this Agreement. Not·.,i thsta.nding the foregoing, either pany may seek and obt:ain an i n j unction or other appropriate relief from 6 ...... •· • 0 , • .. - 0 - • • • 0 .. 0 - _r·_;·~~~.i~~ .. i:~~-;:t.:s ~~~-.·:3·~;.::.\:>.:.>-.: :t.: :i~~ .:.-:-h ,: .. JftH.~~1::;·=·~~~-=- •, CORRECTION Th'E PF.E CEJ !NG C CCU ,WE:V T OR BLANK F.;;,J,ME H ,J,5 EE=:'! F.E ·vTICROFiL.WED TO ASSUF.E LEG!EILJTY ,J,,'ID ITS /M,J, GE A?.C~RS !MMEDIA TEL Y HERE,J,FTE.;;. • I ~ • . . -• . • L• ·, • • • 0 • • • • • 0 • "'~ ]-• . 0 I • • • • 0 • • • • 0 , 0 0 - CORRECTION TH E PfiECEDl/1/G C CCUME:VT OR BLA NK F.=i~ME H~S EEE:'I RE:WICROFi L.WED TO ASSURE LEGI EI LITY ~ND ITS /M,.), GE AFPSJ.RS /M1WEDIA TE!.. Y HERE,.),FTE.:;. • I 9. • • 0 I~ • Ag:-eement: on the dat:e whic:i is 90 days after the day when a writ:ten not:ice of i:erminacion is delivered to che ot:her par.:y. Open t:er.ninat:ion of this Temporary Agreement:, the patties shall ret:u.."'!l to the Wat:er Supply Agreement, consist:ent: with the underst:anding cont:ained in the preceding paragraph, unless the part:ies have ent:ered int:o an amended wat:er supply agreement: or have replaced it with a new one. lllr:»n91'· Except as provided below, any and all disputes arising under or related to this Agreement which cannot: be resolved t:hrough negotiat:ions between the parties shall be submitted t:o binding arbitration. If the parties fail to reach a set:t:lement of their dispute wit:iin fifteen (15) days after the earliest dat:e upon whic:i one of the part:ies notified the other (s ) of its desire to attempt: to resolve the dispute, then the dispute shall be promptly submitt:ed t:o ar:,itracion by a single arbit:rat:or through the Judicial Arbit:er Group, any successor of the Judicial Arbiter Group, or any similar arbit:rat:ion provider who can provide a former judge to conduc-: suc!l arbitration if JAG is no longer in ex:.st:ence ( •JAG• l . The arbiter shall be selected by JAG on t!ie basis, i! possible, of his or her expertise in the subject matter(s) of t!le dispute. The decision of the arbitrat:or shall be final, nonappealable and binding upon the parties, and it may be ent:ered in any cou...-t of competent jurisdiction. The arbitration shall take place in the offices of the JAG. The arbitrator shall be bound by the laws of the Stace of Colorado applicable to the issues involved in the arbitration and all Colorado rules relating to the admissibility of evidence, including, without: limitation, all relevant privileges and the atcorney wcrk product doctrine . All discovery shall be complet:ed in. accordance with the time limitat:ions prescribed in. t:he Colorado rules of civil procedure, unless otherwise agreed by the parties or ordered by the arbit:rator on t:he basis of st:rict necessity adequately demozust:rated by the party requesting an extension of time. The arbitrator shall b.aV9 the power to grant equitable relief wbere applicable under Colorado law, and shall be entitled to make an award of punit:ive damages when applicable under Colorado law. The arbitrator shall issue a written opinion setting forth his or her decision and the reasons therefor within thirty ( 3 O) days after the a:bit:ration proceeding is concluded. The obligation of the parties to submit any dispute arising under or related to this Agreement: to arbitrat:ion u provided in this S9':tion sha_l surr::.ve t:ie expirat:ion or earlier termination of this Agreement:. Not~it:hst:anding t:he foregoing, either party may seek and obt:ain an injunct:ion or ocher appropriate relief from 6 • ' •. \ I· • 0 f -• ,. • • \. .. a court to preaerve or protect ~, traden•mes, copyrighes, patents, trade sec::ets or other intellectual property or proprietary intonation or t:o pnHr/9 the stacua quc with napec:t to any matter pend1 ng-c:oncl.uaion of the arbitrat:iOD. proceeding, but nc such application to a court ahall in any way be pumitted to atay or ot:ha%wu• impeda the progru• of the azi,itration proceeding. In. the evm:it of my arbitration or litigation being' filed or iutituted bet:IMml the partiu c:oacum..ag Chia .Aigz'rn nt, the prft'ailing party will be ctitlad to rec:ai.,. from the other party or partiu its at:tm:naya' f-., wit:Daaa f ... , c:c•t• and upenau, c:rmrt c:oata ad ot!ler nuoneble ~. wbether or net such ~. c:laia or action u praHCUted to judgment or othar fcma of relief. CIT!' OP D:;LBIIOOD By _____________ _ A1'TBST: CDtWUL 11A'?D .A11D SAIIIUTIOlf DIS'?JlIC'r By ____________ _ A1"1'BST: 7 II ·· • . .. • • 0 , - - • • t• • .. COUNCIL COMMUNICATION Date Agenda Item Subfect Mineral Park-N-Ride Right-of- December 15, 1997 10a ii Way Agreement Initiated By Utilities Department I Staff Source Stewart H. Fonda, Director of Utilities COUNCILGOALANDPREVIOUSCOUNCILACTION None. RECOMMENDED ACTION The Englewood Water and Sewer Board, at their October 14, 1997 meeting, recommended Council approval of the proposed Right-of-Way Agreement with RTO for the Mineral Avenue Park-N-Ride. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED "' - The proposed Right of-Way Agreement would allow RTD to encase 900' of 54• concrete pipe for the RTD Park-N-Ride located at Mineral Avenue and S. Santa Fe Dr. Precast tee manholes will be constructed for cleanout purposes. In piping the City Ditch at this location, it enables RTD to use the site more efficiently for additional parking. The pipe installation is for a section of the City Ditch located north of Mineral and west of Santa Fe Dr. The Licensee expressly assumes full and strict liability for any and all damages of every nature to person or property caused by the point or points where the Licensee performs any work in connection with the crossing provided by the Licensee. The City reserves the right to make ful use of the property necessary in the operation of the City. The City retains all rights to operate, maintain, install, repair, remove or relocated any of its' facilities located within the City's right-of-way. By April 1, 1999 construction of said City Ditch enclosure shall be completed by the Licensee, who shall clear the crossing of all construc1ion debris and restore the area to its previous condition as nearty as may be reasonable. Should the Licensee impede the City's use of the City Ditch during the Flow season, April 1, 1998 through October 31, 1998 or after April 1, 1999, the City shall have the right to take any action necessary to allow the water to flow as required by the City. Any expenses incurred by this action, which are in excess of the nonnal expenses for opening the City Ditch, will be paid by the Licensee. FINANCIAL IMPACT None. UST OF ATTACHMENTS Proposed Bill for Ordinance . ' •· • Right-of-Way Agreement between the City of Englewood and RTD o Mineral Park-N-Ride Plan & Profile I ~ .. I ]- ORDINANCE NO. _ SERIES OF 1997 ·, • • • ,. BY AUTHORITY ABILLPOR COUNCIL BILL NO. 102 INTRODU"1:l/, COUNCIL MBIIBD ~ AN ORDINANCE APPROVING A LICBNSE AGBEEVBNT BBTWBBN THE CITY OF ENGLEWOOD, COLORADO, AND TIIB IBGIONAL TllANSPORTATION DISTRicr (RTD) TO ENCLOSE CITY DITCH AT THE IIINBBAL AVENUE PARK·N-RIDE WEST OF SANTA n DRIVE. WHEREAS, Eqlewood Wat.er ud S-.. Baud rerommended Council apprc,Yal of the propoaed ript-ol--y aar-t with RTD to allow RTD to mdON tbe City Ditch in 208 liDear fNt at 80" RCP and eadme 892 liDear fNt in 54• RCP for that portion oftbe City Ditch located lllll'tb ofllmeral Ave. and west of Santa Fe Drive; NOW, THEBBPORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Sod;igp 1. The attached Lic:eme Ap,iement betwemi the City ofEqlewood, Colorado, and Regional TranaportatiOD Diatrict for RTD'1 eac1oaure of a portion of City Ditch at the Mineral Ave. Park-N-Bide jUlt DCll'th al MiDeral Ave. and WNt of Santa Fe Drive, attached hereto u "Emihit 1, • ii banby approved by the Eqlewood City Council. 5,st;igp 2 The M.a:,or ii autboriwl to -a and tbe City Clerk to att.t ud -1 the Liceme Apeement for and Oil babalf at tbe City at Eqlewood, Colando. Introclu&m, rwl in full, ud ...... Oil tint rwliDs Oil tbe 1Mb day at 0.-bw, 1997. Publiabed u a em for an Onlinaace cm tbe 19th day alO.-bw 1997. ATTEST: Loucriahia A. Ellia, City Clerk • I .. _.;· • • 0 . I - • • • • .. I. Low:riabia A. Ellis, City Clerk of the City of Eqlewood, Colorado, hereby certify that the abo9e uui f'oreroiDI ii a true copy ol a Bill for an Ordmance, iDtroclw:ed, read ill fall, uui palled on 8nt readiDc OD tbe 15th day ofo-mber, 1997. -2- '• .. • • 0 f ___ I • • :~ • ' lJCENSE AGREEMENT THIS LICENSE AGREEMENT, made this __ day of 1997, betwem CITY OF ENGLEWOOD , a municipal corporation of the State of Colorado, herein referred to u "City", and THE REGIONAL TRANSPORTATION DISTRICT (RTDJ, a political subdivision of the State of Colorado, herein referred to u "Licenaee ". WHEREAS, the City of Englewood and the Regional Tramportation District qree to encloae the City Ditch north of Mineral Avenue under the following terma and conditions: WITNESS ETH: 1 . The City, without any warranty of its title or interest whatsoever, hereby authorizes Licensee, its successors or aaaigna, to enclose the City Ditch in appromnately 208 linear feet of 60-inch diameter reinforced concrete pipe (RCP) and 692 linear feet of 54-inch diameter RCP . Construction will include connection to the existing 60-inch City Ditch pipe north of Mineral Avenue, four manholes, and a riprap protected outfall to the existing open channel, all as part of RTD's Line Segment 2 Contract within the proposed Mineral Park-n-Ride and shown on Attachment A. The work contemplated shall be done only during the periods from this date through March 31, 1998 and from November 1, 1998 through March 31, 1999 and shall be completed prior to the resumption of water flows in City Ditch on April 1, 1999. In no event shall the comtruction impede the working of the City Ditch during flaw NUOD, April 1, 1998 through October 31, 1998. The City requires a continual ..ter flaw of 40 cfa during thia period. 2. Any conmuction contemplated or performed Wider thia Licmle sball comply with and conform to standarda formulated by the Dinc:tm al Utilitia of the City and such comtruction shall be pem,rmed and complated -=, to the plam, coalimn, of oae sheet, a copy al which ia attacbed hent.o and made a part bereof. 3. LicemN shall notify the City's Director ofUtilitia at 1.-three (3) days prior to the time of commencement of the conatruction of, or any rapain to, LicenNe's enclosure of the City Ditch III that the City may, in ita ctiac:niaoa, impec:t such operations. 4. By April l, 1999 conatruction of said City Ditch mdonn shall be completed by the Licemee, who shall clear the c:rouin, area of all c:autrw:tion debria and restore the ana to ita preYioua condition u nearly u may be rw-able . Should the Li- impede the City'1 UN of the City Ditch durin, the Plow -. April 1, 1998 throqb October 31, 1998 or after April 1, 1999, the City shall baft the ript to take any actiaD nec:euary to allow the -• to flaw u requind by the City. Any apenw incurred by thia action, which are in -=-of the normal apmaa for opanin, the City Ditch, will be paid by the Lic:enNe. ,,,_ E X H I B I T 1 .. • . .. • • 0 , -• 0 • 5. The City shall have the right to maintain, in.stall, repair, remove or relocate the City Ditch and its appurtenances within the City Ditch right-of-way, u shown on Attachment 8, at any time and in such lll8IIDflr u the City deema n-.ry or convenient. The City reserves the ezclusive right to control all euements and inatallati.ona acrou, over, or under the City Ditch. The parties acknowledge that this Licenae ia to effectuate the provision of services nec:euary and beneficial to the public. The parties will make every effort to effect repairs, maintenance, or modification of the property of Lic:enaor or ~ without alfec:ting the provision of services to the public. Any disruption or halt of aervices provided by Licensor or Lic:em. shall occur only in the event of an emergmcy constituting a threat to public health and safety. 6. The stipulation and conditions of this Licenae shall be incorporated into contract specificationa if the construction herein autbarized is to be done on a contract buia. 7. The rights and privileges granted in this Licenae shall be subject to prior agreementll, licemes and/or grants, recorded or unrecorded, and it shall be the Lic:emee's sole responsibility to determine the existence of said documents or conflicting uaes or installations. 8. The LicensN shall contact and fully cooperate with the City's personnel and the construction shall be completed without interference with any lawful, usual or ordinary flow of water through the City Ditch. LicensN shall aaaume all riaka incident to the poesible presence of such waters, or of storm waters, or of surface waters in the City Ditch. 9. All trenches or boles within the City's rights-of-way shall be bacldllled and tamped to the original ,round line in layers not to uceed m (6) iDcbel looM meuure to a compaction of ninety per cent (!IO'I,) Standard Proctor Muimum Deaaity. 10. LicemN, by acceptance of this liC81118, mqnwa1y -ran and strict liability for any and all damapa of every nature to peram or property caued by water from the ditch leakiq tbrouch the ditch bub or pipeline at the paint or points wti.e the Lic:emee perfi>rma any work in ...,Drion with the =-iD( prurided by tbia liceme. Tbe Lic:eDNe -all rwponeibility for mainteiance of the inatallation, ucept fi>r the ~ at wtiment and d8bria tranaported by watms within the endoaure, or damap to the pipe intariar cauaed by water-bonut debria. 11. Subject to C .R.S. 2'-10-101, et Nq. the LiceDaN shall indannify and save harmJaa the City, its ofllcen and empiay9a, apimt any and all claima, damape, aca.. or cauw of KtioD and upenw to wbidl it or ta..,-y be l1lbjectad by -at uid encloeinc of the City Ditch beinc witbin, acrON and under the pnmiw of the City or by ream of any work done or omileim mada by U-, its apnts or -..,,-, in comiection with the conatruction. 1'9plac.1ent, maintenance or repair of said inatallation. 12. It ia up-1y acned that in-atLicmlN'1 brNch at any at the within promiNI, the City may, at its opCion, have apemlc performance tbereaf, or aue for damapa l"NUltin( from IUCh breach. -2 - ,. - ... • • C , • • • (, 13. Tba City shall haft tbe ript to maintain, imtall, nipair, l'9IDll99 or relocate tbe City Ditch and ita appart.awu:a wit:bill tbe City Ditch ript,of-way, abawD CID Mtacbment B, at any time and ill IIUCb __. u tbe City~-,, er COD'ffllimt. The City J'9Mffea tbe adune npt to camrol all •-•ta ad imalJ•dm• cmir, eamw or undar City Ditch. In arm1:illl tbe eboft eudlarisetim, tbe City--tbe ript to meb fbll UN at the property ill'fOlftd U may be r.M ry GI' CODftllimt ill tbe operedaD at the watar worb plent eml wyet:em undar tbe caairol of the City cm,i ... t with Im)'• owunbip ill tbe property eml tbe City'• iDta9lt ill the City Ditch. IN W1TNBSS WHEBBOP, tbie iDetrllmeDt bee be-aecated u oftbe day eml :,ear ftnt above writtm. City al EDciewood ATTEST : Tbamu J. Burne, Mayor Loucrilbia A. Ellie, City Clerk The lllldersiped autbarised omc.. at 'l'bl ....... Treaepm1:edm Diatril:t bee reed tbe finluiDI LicmN u11 ecr-rar ad ill bebeJf at ml &epma1 TreDlpartetim Dietrid tbat it will -=apt ad wiD elade .,, ell the --ad amditiODe th-f. -3- .----·--- .. • • 0 1 _ . I - • • • • . ' • PARCB~ NO . 811UB-i5 WHV\le QIBCRIPTIQN :,":':,!:"e.i' o; r.:.:•!. 0 :.!:~'1~ «::·~=-t.!" .-: 2:~ 1 :.~:9~~!1-:.:rT;~~!:' contain• o .1299 acr••• -.ore or leaa. and la altuated In tt• aouthweat 1/4 of th• eoutheaat 1/4 of 9actlon 29 and the aoutlteaat 1/t of the aouthweat 1/4 of 9ectlon 29 and the no,theaat 1/4 of the 1tortln,eat 1/t of aectlo11 JJ, all within TOIM8hlp 5 9outh, ••••• 19 lleat of the Sl•th Prlnclpel ... rldlan, City of t.lttleton, County nf Arapall09. State of Colorado, a co11tlnuoua legal deecrlptlon, 25 r-t In vldth, 12 .50 fNt on each aide of the following deaerlbed center line. the alcle lit••• of aald JS fnot legal tleacdptlon to N ••t...._. OI' ehorteued to ... t at a119le polnta, aleo to begin and tel'llllnete at polnta aa the boundary lh• of -hi parcel• ot land, eeld legal daacrlptlon bel,. ...-e partlc:ulerly deecrlhed aa rot Iowa , C~l"I at the INDrth 1/4 coiner of aald eectlon JJ, froa llhlc:h the nol'thweet GOl'IMI' of eeld -ct.Ion J2 beal'e • et• Jt' ta• II, • dl•tanc• of 2,•2•.12 f-t. thence• ,1• oe• •1• N, • dl•tanc• of ttJ .et r-t to• point on the _,therly line or the parcel or land H deac:rtbed In Hid -110 .... :~·:.":!:r~:.-: tl::C:\~~ ::;!'';;~~ ~!f~t;,::;,;•:1!! ... bei!. ":9..! ~!:::r•I P01n•-1anN1 1. -n-.....,.u,. Hid _,therly parcel line, N u• 10• n• I, • dtat-or no .Js r .. t, 2 . -. N 11• u• n• 1, • dlatance of JJl .55 r .. t, J . 11lenee N ts• SI' •2• •· • dletance of Ito .so fNt1 t . -n..nc. N 10• Je• 21• s , • cll•t•nce of teo . Jl r .. t with the center and ;::•!~..:' .,!!~11~11.~c:::'::: .. :.:;•;-:t!:rd•~l:~~.~.:,:9 ,~rtherlr Tha allov• de•orlbecl parcel contaln• 21,o•s ....... feet, O.S2tl acr••• aol'e or 1 .. a . IDeplotad -SahlbU A, •U•,,_I -•• • -•-• -·•-He --"""" the NDrth 11-of the NDrt-t l/4 of -1-JJ, -Ip 9 -th,._•• -t of the Hath Prl-lpal Harldla•. Oald 11 ... la -tad -the llorth 1/4 -•ner "r a 1-1/1• ••-•-cep I• •:r boa, --the ND•t--·-• "r l·l/t• al_l_ cap •CIJDT• NA 211•• ....... N .,. ,, •••• a ........ ...-tlle ... ,o, t .. ,..., Plet ,r ... red llr -•k luneyl .. , LTD ... ld bula -,..,..__. llr all-_. -, r-.1 l•f_tl_ -al•I ...... rl .. •1.-1--rotated _. ... ,, . -lal P . Nil-II, P .1,.1 . Fe•---Uof J .r ... to• Aeaaolat .. .. ,. ...... It. Llttlet-. CD . HlH , ... 1 or 2 II - • • • • 0 , • • • l • - '· I· • 0 • • • II <. J.r. SATO ANO ASSOCIATES ~·-· ...................... -IL ...... •......_ C9 ••••(Ill) 111·1- EXHIBIT A NOTE: THIS EXHIBIT DOES NOT REPRESENT A MONUMENTED LAND SURVEY . IT IS INTENDED ONLY TO DEPICT THE AflACHED DESCRIPTION. 0 -· NO. ,llZPII IIHC. swut:-Z!I 11111c: 1-D-IZ BY ___au__ !CJll.l: I"•~ Cll(CIC(IJ....llfm..__ SIU! ....z.__or ....z....___ NIIIH: - 100 200 SCALE IN FEET •· •H N. II Kl/4, SWl/4 KC 21 TIS, 111W I ~ I I lOO AffacaaNT • .... a of a • • 0 , 'l I - • • • . ' • COUNCIL COIIIIUNICATION December 15, 1997 10 a iii Staff Source SUbfect Assignment of City Ditch water to South Suburban Park & Recreation District Utilities Department Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Ordinance No. 42, Series 1995 Licen8e Agreement transferred City Ditch water rights to the King C. and Evelyn Leigh Hudson Foundation. AECOIIIIENDED ACTION Council approval of the Assignment from King C. and Evelyn Leigh Hudson Foundation to South Suburban Park and Recreation District. BACKGROUND, ANALYSIS. AND AL'TENIA11VES IDENTIFIED The original License Agreement enabled the Hudson Foundation to purchase water rights on the City Ditch from the Mllllthaler Estate for the purpoee of providing water for landlcaplng and a greenhouse. They moved the headgate from Belleview Park to Ridge Road, on the City Ditch. The Assignment agreement would transfer these rights from the Hudson Foundation to the South Suburban Park and Recreation District. FINANCIAL IMPACT None. UST OF ATTACHIIENTS Proposed BiH for Ordinance Assignment agreement from the Hudlon FOl.l1datlon to Soulh Suburban . . , ' • • 0 '-I - ORDINANCE NO . _ SERIF.8 OF 1997 • • • (, BY AUTHORITY A BILL FOR .. l JD tJ'' COUNCll. BILL NO. 113 INTRODUCED BY COUNCU. MEMBER _____ ~ AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WlUCH ACCEPl'S AN ~IGNIIENT FROM THE HUDSON FOUNDATION TO SOUTH SUBURBAN PARK AND RECREATION DISTRicr, WIUCH INCLUDES A CONSENT TO ASSIGNMENT AGREEMENT BY THE CITY AND COUNTY OF DENVER, BOARD OF WATER COIOIISSIONERS AND THE CITY OF ENGLEWOOD, COLORADO PERTAINING TO CITY DITCH WATER RIGHTS. WHEREAS, certain City Ditch -ter ripts are OWDed by the King C. and Evelyn Leigh Hudaon Foundation for the purpoae of providing water for landecaping and a greenhouaenHudaonGardena;and WHEREAS, the Hudaon Gardena property ia being tramferred t.o the South Suburban Park and Recreation Diatrict; and WHEREAS , with the pauage of thia Ordinance the ANipmmt A,reement which includes a Consent To Auipment A,rNmmt by the Denver Board of Water Commiaaionen and the City of Englewood would tnmfer the City Ditch water ripts &om the Hudaon Foundation t.o South Suburban Park and llecNation District while maintaining the Foundation'• curnmt acr-mt with the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AB FOLLOWS: Sed;iep 1. The lnterpvemmental Ajp'eement, wblcb illdadN an acceptance aC Auipment from the Hudam Fo11ndatian to South Suburban Park and BecrNtian District, by the City and County aCDenYW-Board of'Wats Ccwmieeim-a and the City of En,lewoocl wbicb pertaina to City Ditch -ter rip1a and licaue ...-ta for pte p1-ent, attached bent.o u "Emibit 1," ia benby acapt.cl and appl'lmld by the Englewood City Coancil. Sed;im 2. The Mayor ia authorized t.o eucute and the City Clark to attat and wl the Consent To Auipmmt Acr-ent for and on bebalf or the City aC l!lnpewood, Colorado. Introduced, read in full , and paued on ftnt readill( on the 15th day of December, 1997. -1- -------' ,, -. , .. • • 0 l I -• • • .. Publiahed u a Bill for an Ordinance on the 19th day of December, 1997. Thoma J . Burm, Mayor ATTEST : Low:riabia A. Ellia, City Clerk I, Low:riabia A. Ellia, City Clerk al the City of Enpewood, Colorado, hereby certify that the above and fonpia, ia a true copy of a Bill for an OrdinaDce, introduced, rud in full, and p....s on tint rNdiq on the 15th day of December, 1997. Loucriahia A. E1lia -2- 11 -. ' • . • - • \ • • 0 , ~"'-1 ~ 0 l . . j • • ~ tl111J 1 fgfl i'l~I p ~ , J; li!11 IJ 11111 ~~!i!! · Ii,~ l(i ,~it! ,,11111 ~ili8~ l~1~' et I ft, I ~· 1 If I 'l·J . rg I J Ir I fl ~ ~ l 1 • , . ( ' . ~ 1 ~ ~ a· ., s t I ffi .. · z I .f . E . ~ It ltlt > . --. l,,a ~91 i~ ! J!~H1l lHh ,,!i'~I 8 ·f I I I 2. ( Ji 11· 1 ~ " 8 ~ . !. I~' rtt 1· .. I ,. 11. lir ~, ~J, , 'gJ•~ ~ fils li_Jj j!1 !fl !{j j fl1!•!i iit11 ·~;II n~I f..fl ~ I It. ,J .B 111 ·Ha· i • ' I~ [ I I I . .f I IJ .f . i : g.f 11~ .a ' I I lwlll rlll 1~~~1 ~ >'JH!JIH :i::><M , L..j w I ,' r •• • • • ,. .. ' . ~ • ., ,.,. 0 L • • ) ~!Bf Ill•~ I' u QI' ' •r r ·. 8 ~ 9 i,ft! 11!i! fiJ lf !t§j Q~5~ Ell~ li QW~~ ~ a. ' I i i I ~ i' ~ f Ii i' I I;.; ··. ~ i q l ~ ; t I· ~ .. ~-i 1!! .• ~ 1~1 . 11 !' ill .!. 1 1~, I =!. . n l I . ...-r I st -i ( l f . IJ. a·! 11 l ff • J' I I ,. I .f f I I I 8 S i: . o ~ if,I, !1 11:1: ,J J iJ J w•f ~-JI J w~I nfll J R I r •If ~f· f ~f · l:~1j: ·Jti! ; ~ f!i •,Pi !t! i frpi ,~(~ 11~ 1( • ~-I I fl-i ,9,~& Js,t . J .,, 2.liC •. J r stliC • • I,. • r .• 0 . • ' ~ ' .. 'll I - ]-- • • • • \ .. oner r1be wam ripll damed IO die City Dildl wbidl aa die lllbjClct of die ccaaa:a ad Icaa assipwd ill SIClila 1. 2 ad 3, JaeiD. Glllae sball 11D delivery of die camact WIim It a leerlpee or odler Gllllec ICCtpllllie ID die City of EJllilwood lacmd Cll die City DilCh bM:aem 1-Galcb 1111 Rid&e Raad ill AllplbDe Ccmay. C-olaado. 1111 mil me sm:11 ..-ilr die i•qp«i@ al 111111 lacad 1llllll' die City Dill:la al dw:allid Cll Elbibit A anw lted _... IN wrrNESS WHERE<>f. Gaaar 1111 c e -· dlil A+Mil •• cm ... ta. ... ,.. .... abDwc. STATE OF COLOllADO ) ) .. COUNTY OF ) IIMG C. lltJDSON AND EVELYN L1!1GH IIVDSON POONDAllON. INC .• a C.-.ID cucpanlia ~;:ti!*= 'l'lllbijCNlliliillWwa~11dn-ddl:.'r: day ofNo, ..... 19'7. by1l),, i, 1 ~-Cz:&tt,+ tt; ot Dis C. Rlldloa 1111 Evetya Ltip ~ P. I he Ille •• a Colaado CCllpulNh@ Wiaml-, IMlal al amaill lllL ~,, ,< "· ft ""1< .. •· • 0 f ,.,._ ; I ]- • • • '· ACCIPi&D dlis ~day of Ne,...-.. 19'7. bf die Solllll SulNlllw Pat 1111 RmalDa Dillrict. Dffll SOIAJDAM PAK AND mcRl!A110N DiSlmcT BrNs.6-A'vS? ,R.., . ' . ' • . • • 0 - • • • ·, • meerrn::m ,mcmmrr n. Cly 1111 Coamy af.DIIMr. ll:lill by 1111 daaap ils Baud at w .. Cc illi+-s. llll'eby. --ID ... ···-Aeeia • CE •••• hilia.::11 - 1111es iJr die dlliwry ad 1111 al_. frrm 1111 CilJ Dilcll. 1111 aa,w ..... Illa a:1a--1aw·--· ... OTY AND COUNTY OF DENVER. ACTING BY AND THROUGH US IOAID OF WA.TEil COMMISSIONEIS n.: __ !\)Q... ___ • __ u..z..._.., ... \4i_'t_"l ___ _ ~~-: ----'~"--'"~~---'!::...,7...,--- ~; -~' : : . ··:::-::: .. ;. :-·' .. : . ..;;:. ~.:a ~,.~~r~:4.kt/4:,,,- n. Ci&y al Eapewood. llinby ID 1111 ...... AlAIMi"ialz-• cca: · • dlliwry ml ._ of ww frrm • CilJ Dil:II. al a -• cma ripl ID ~ mcb ... clllMnlci dmlzll 1111 CllJ Dilr:ll al .. -of• cliMiiua ... sncmae al pipe fi:lr delmry of Cily Dim _. fna .. 0:, Dil:la ID 1111 Plupeny. QTY OF ENGLEWOOD By: __________ ~ llle: Tbme, J Burne Maygr ATTEST: Loucr1sh1a A. Ellis, City Clerk • . • • • 0 l --• ]- J - ·, • • •, EICIDIT A 1 of"J PAlltr-l!t 4. MT z. lJl5 ,,,_ A pan:al of laad sita&i:ed in tlla nardlaut o•-.an.r of Seccion za. Toasbip s- fanll, lup &I 111st of tJle Sbtll Prfacipal lllr1cl1u, Ari,.,.. Coua,:y, Colorado, wttll llalriap lalSld oa die •st 11• of ~ s-...st Cllll-qa&Ttar of tlla IIOl'1:lllast ---rtar of said Sacdoa za beillf S. QGO DI' ll0 V .... mre paJ""tfcal&ny dalcriNd u fbl10IIS: C'lllaUcint at tla aal"tlnlast corner of .:Ill soutlaest -.qaartll,. of tlle •r"tlla&st ..,...rtlr of A1cf Sact1oa to: • • .. N. e,0 q• 09° £. 1 distuce of 511.H fl9t tD ta TmlE ?OllfT OF IRIJIII1ffi; Clllltimlillt II. llfO q• 09• E. a distuca of 757 .04 fat •" or less to , PDiat • ta. .-surly rigllt--of-lC)' lf• of s.tll SU1:a Fe Drfve (U.S. K1p- •Y IS)i . s. fir 41' 51• £. ~,-, 111• ri9llt-of-w1 lf• a cfistaaca of 115.%1 '-t •n or less to I P9iat oa Ult lllrtt& ti• ,, U. P1atte•1ew SaW1•ts10ft; al•t tile 111111:berl.1 111d wstarly li•s of said SalNlf•is'fon tlla fltllowfng flNr caiaras: s. 890 4S' n· w. 1 clistalD of 210.75 r..t ... ff" less; s. IJCIO JS' it.• v. , disaaa of Ml.11 ~t; 11. 71' 24' ca• v. a dfst&Aca of ~ .ZO faet; s. OUo D' u• w. , c11naaca ,, m.11 '-t to a -,a1nt aa • ~rty 11• of ·-tlla ,areal of 1&1111 ',-:anletl 11 ... k US, Pap ZM. Arapalloe Ceaty ...... : S. ao n• 40• 11 •• al•g Rill ...u.r\7 H•. a ,1staaca of tn.m 'f'Nt tD & potat • 1:111 ·eutarl1 rigM-of~ lf• of t:lle PropoRd Soatll Plat;ta liftl", Cllatf'leld Lua DlltalD'la a.-1 X.,.os I nts; •rtllerly alu9 s&icl •ftllrty rflllt-of-llV 11• tile ftrllOIUiDf tllrft CIIIIPIIS: R. oc,o ZO' Jr w. a 4fat.ucll of 1G' .• ~ ID a poiat of C11.-.&bn'e; w a..1y & ,1nuca of Zl7.IZ 1-t 11 ... a. uc of saitl cane to. tta r1111t ll&ria, & CIIIINI lllfl• of 14'1 ll' ..... & ~1UI ef 171.74 1-C; II. Uo a• 1.1• E. & ,'ldua ef •.n Ill~ 1D 0. TIIII POIIIT a, llltlllbt&. Coataintn1 l,Z!S.150 ..-n 1-t or Z7.!Cl5 acru.,-.. •~ less. • & IGUNoa,rr IUWYE'\" · ot ~AIICEL 191-A src'T1QNZO. T.5.5 .• R.IIW .• AR&P&r10£ COUNTY. CDI..ORAL ' '~E!'AR!D FOR THE CtTY OF :..l'!'TI.EiON L,._ 1 • .aa,c •-•·· H.P'~ ca.uc• •,· JW.1 . ' •, .. • • • 0 '--. I . . , . , . • ~. % of 3 Is ~ line dacr1b1ag .1 100 ft-. wide Lil r~, Q-.5 f.t. WRr'!.r W 37 .s f't. ,..., 1 Hr..arly of sa;d lfne. grantaa to Public Serna Caapuy of ColorldO, for LU elctr;c ~SSion 11am. RCDrftd 1n 3aot ZZIII, ,_. 94 • in loot ZZZ!. '• 103. ..6. Is t:111 ceterliaa of a ZD tit. w1• l'igllt-of--, grllltad to ~ IIICa upoltta ~ llatal-wt Sllrit&'t1oa Diatnet far Dritary _. 11811 • .-uadllll 1n a.t 1317. hal 244. ts Ula c:aarliae of I 21J ft. wide l"ifllt-of ... J grllltad to ICIUCiMBt llltlupolitan A 11.ar ad S.iuttoa District for 1111itary ... liw. 11&:wdlld in INk lDZ. · ., ... J73 . ls the c:anar1i• of & ZD ft. wide ripe-of-we, trlllled Co wtt 111t 1111a upolitan & lldllr 111d s..riteloa District for ..ttary ..-li ... .._.dlll fa._ 1337, .... zo . A Is ta. eaatrli• a,• u 1,t far I car lt• flf -,,1ctaac wldtll for sw ~ .....-line canat:a& io tiler .. flt L1tt.laaa • .__ 1a a.. 751 .. , ... 111. tltts saney does •t c:aastitdt a title sql"dl lty .......... l G'llan 1:11 cleiarwfa omersllip or ..,....ts of NCDnl. Ftr all 11,.,..tfOII ,....,...,., us .. •tr, ritkb-of-wa, or titla of NCOl'II, liilNAlioa"III , D'llln Nlf• .,.. 1a'ftllraUoa 111PPlfed to as 1t1 die Co1ol'lcl0 llltar ~doa loanL MmCE: Accorc1ta, m eo1onu ,.,. ,.. aut I e1 • 1•1 led• ... ..,.. -clefllct ia tllia •rwr vttllia sia ,-.rs 1f'tar ya "rat dt.,.,-·llldl •~- la ao •...n:. •.r 1ay Kti• NRd 1111111 1111 defeci i• aau ~ lie . c .., .,.. than tall JUrs 1'raa 1:111 d&t:I of Ula cart1 f'fcatia ... ..,.__ P.:•' s s'M nt -LECi!NC - .... IOUNDArt 181•& E. L.-!L!CTRIC UI'!: ~.L.·TUEPHON£ ·u,c W.L•W&.'i'ER I.IN! I.~.• GA.S :.1NE RCTIONaQ, T.5.S •• A•a W.. AM~~ COUNTY. COU)IU,OC PREPAR£!) ::OR THE ClTY OF 1..ITi"t..ETON c.-l••Hl"l. ....... -· .. • • 0 - - I I I I I I I I I I • • t• ·, I I • l of l I 4 I J I t ......... ........... 7'S7-04' PARCEL 151-A l,.ZJS..UO IGUAIIE l'DT UJOS ACIID ....... -• i • -s : • A laUNDAlln" IUll¥W\" W NllaL ·I-A fSICTIGNza, T.S.S •• R.I W .. .tJIAMNoE COUNTY. CGI.OIIAOC i I PREPARED P'OR TM£ Cn'Y Ofr LJTTL!TON ia...,_ a,,1111c ~ 1 7 ,tcl'"... o.u ••• ,. • .@ . , •. • • • 0 ]- • • • ,. - • " . • ' COUNCIL COMMUNICATION Date December 15, 1997 I Agenda Item I Subfect 1 O a iv Southgate Supplement #134 Initiated By I Staff Source Stewart H. Fonda, Director of Utilities Utilities Department C'.ouNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RECOIIIIENDED AC110N The Water and Sewer Board, at their November 18, 1997 meeting, recommended Council approval of a Bill for an Ordinance approving Southgate Supplement #134. BACKGROUND, ANALYSIS, AND AL TERNA11VES IDENTIFIED The City of Englewood provides sewage treatment to a population of about 70,000 people outside of the City through contracts with numerous cor;,,ector diatrids. The area is defined by the natural drainage and extends south and east from Broadway to the Vall!ty Highway and from Hampden to Lincoln Ave. excluding Highlands Ranch. By contract the City of Engln:ood rmm approve any additions of land to be served by the districts. These are usualy in..ftll altuatlona that are within what the City considers to be the area it hu committed to wve. Adequate capacily has been provided in the treatment plant to accommodate all such future incluliona. A request was made by the Southgate Sanllation Oistrict rept'8Wlting the owner/developer, Eric S. Yaeger and Robin B. Kolaky Yaeger, for inclulion into the Soulhglde Slnllation Oistrict. Supplement #134 is for an area approximately 0.85 acres. The zoning per Arapahoe Colny is Single Family Residence. Reeidential R2.5 zoning is the ilfa11ded UN of the property. The legal is attached as Exhibit A. The pn:,perty is located near Quebec and S. Newport St. in Greenwood VIiiage . FINANCIAL .. ACT None. UST OF ATIACHIIBfTS Proposed Bill for Ordinance Southgate Sanitation District Supplement #134 • . • • • 0 ORDINANCE NO . _ SERIES OF 1997 . . • • BY AUTHORITY A BILL FOR COUNCIL BILL NO. 111 INTRODUCED BY COUNCIL MBKBBR._ ____ _ AN ORDINANCE APPROVING SUPPLBIIBNT NO . 134 TO THE SOUTHGATE SANITATION DISTRICT CONNBCTOR'S AGIDVENT WITH THE CITY OF ENGLEWOOD, COLORADO FOR THE INCLUSION OF LAND WITHIN THE DISTRICT BOUNDARIES. WHEREAS, Soutbpt.e Sanitation District recommends tbe incluaioo of approximately 0 .85 acres into tbe Diatric:t; and WHEREAS, said incluaioo ia locat.ed near Quebec and South Newport Street in Greenwood Village and tbe amine of dua property ia aiqle family reaidence and residential R 2 .5 zoning which ia the int.ended uae oftbe pwpe1ty, and WHEREAS, said anneutim al t.lua additional pu,:el of land will not inc:reue the tap allocation to tbe Soutbp&e Sanitaaon Diatrict; and WHEREAS, the En,tewood Water uacl S-.-Board nmmmeadecl approYal al Supplement No . 134 to the Soudtpte Senttatian Diatrict at the N__.18, 1997 meeting; NOW, THEREFORE, BE IT ORDAINBD BY TRE CITY COUNCU. OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Sc!;iqp 1. The ~t W-the City of Bnpwaod uac1 Southpta Sanitation District entitled "Supplmnent No. 134, to Coanectar'1 Acr-t", which iDdudea approximately 0.85 IICl"N located IINI' Qmbec uacl South Newport Street in 0-wood Village ia hereby accepted uacl appnmid by the Bnpwaod City C-CU. A copy al said A,reement ia attacbecl bareto u "Bmibit 1 • uacl ~ted herein by reference. 5oc:t:im 2. The Mayor and City Clerk are hereby authoriwl to lip uacl attat, respectively, the aaid Agreement far Uld on behalf of the City Council and the City of Enrl-ood, Colorado. Introduced, read in full, and pueed on ftnt reading on the 115th day of December, 1997. -1 - . ,. .. • • 0 I ]- • • • "' - ,- • • Pubmbed • a Bill fir an~ cm the 19th day ofDenmiber, 1997. Tbamu J. Buru, Mayor ATTEST: Loucriabia A. l!:llia, City Clerk I, 1-iabia A. 1!:11ia. City a.It of the City al........,.., Colando, bseby certify that the --............ ia. true capf al. am ... m ~. introduced, rwl ill tbll, wl pwed cm tint rwliltc cm the 11th day alDenmiber, 1997. Loucriabia A. Ellis -2- ' ~ • . • • • 0 ; , I - - • • I• • <, .. SIJl'PI.DISNT NO. ~ TO CONNSC'l'Oa'S AGPIINSNT 11111 •GRKDffl!ff ....... •--a 1,y .a.._ ma cm ow INGUWO()D .... by .. dlrallp ill dilly ---...,.,, -CilJ Clan. ----caa. ma "OlJ, • .a SOVIBG,\ff SANn'.A.TIDN D111'D.'1', ~ at Dmpl ea... Co6ando ......... calllld .. "Dlllrtl&,. WIJWI&: 1'1111&\S. CID die 20dl day of J-. 1961. dlaCllJ .. Illa Dilllilz-.a -- A.-ill wllil:II die Cly apad ID-............. Iha dll Dillric:&'1 aaillry _.,_ ... dle-lmwd by .. Diaa. wlil:IIA.-__ ....., .....a by c-'s Aar-dad ""'--16. 1• .a W1a1mAS. aid C 's A11W ...,._._Illa clllllil:l-, -..... ill aft:9-....... wrilllD ~ afdla CllJ: NOW,nmaaoaK.ia IP •ii atdla..a-•al-t.il-ilp ................. lbllowr. 1. '111aC"qllMllby~••-=--atca-.MMlliaal-lal:alllill Anfllme C-,. Colando. owmd by In S. Y ..... _. ... I . ltailkJ Y .... -- fllllJ dlllCdal aalaliLA .-:llld ...... i&urJ U... by....__ -...... Slllilllila Dillril:t. Tbe CllJ .-__ ...._ _.., ............ -&l:illlia of Illa Dlmic:l. ml dMl die CllJ will -Illa ..... ..._.. -Illa c:ily "s !lat lill Iha aid addldaall-. all ia-I wi111 • C-0 1 Apw dad NcMalllr 16. 1911. Aa:anlial!Y, Emllil A ldlrnd •ill ........ 1 afdla C-"s A..-dad ~ 16. 1911. ii....,,__.... illl:llldl-=11 .......... -. 2. Ea:b aal nay odm pn,,,iliaa al Illa a C-'1 A.-dad ~16.1911.llllllr-.• F CI UN WIINal WIIDBOI', 11111 palill ,_. ....... aal .... dlil a, al ______ .19_. -- CITT 0, INGUWOOD ATI'EST: ATI'EST: ~~ (SEAL) ---··· .. "' - ~ . .. E X H I B I T 1 ' ' . ' .. • • 0 - - • • • . " ·, • ... EXB1BiI A Lot 1, BJock 5, Bamald MDI. CamaJ al AH Q b ee. Sia of Colanck>, aJlo lmowD a lllll 11111,,_.. 5690 S. Ne•paR Slmlt. Ea.pewood. CO 80111. ' .. .. •. ., • • 0 I I ,,,:-_-------------- 0 .. - 111 1 11 3 -.H l 11 ;~ r.,,.1 ,,,.1 ;:,,, '-·, ) -L 0 • • I 0 -., -- • • ' ]- J--- • • ,,_ ~ • t~ . • ' COUNCIL COMMUNICATION Date December 15, 1997 I Agenda n.m I Subfect 10 av Southgate Supplement #135 Utilities Department I Slaff Source Stewart H. Fonda, Director of Utilities Initiated By COUNCIL GOAL AND PREVIOUS COUNCIL AC110N None. RECOMMENDED ACTION The Water and Sewer Board, at their November 18, 1997 meeting, recommended Council approval of a Bill for an Ordinance approving Southgate Supplement #135. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood provides sewage treatment to a population of about 70,000 people outside of the City through contracts with numerous connector dlstric1s. The area is defined by the natural drainage and extends south and east from Broadway to the Valfly Highway and from Hampden to Lincoln Ave. excluding Highlands Ranch. By~ the Cily of Eugleuood muat appnwe any additions of land to be served by the districts. Theee are ..-.lly in-fil lilLationa that .. wilt*t what the City considers to be the area it hM commllled ID wve. Adeql ... capaclly ta. bNn pnMded in the treatment plant to accommodate al IUCh fulure incluaiona. A request was made by the Southgate Senitation Dlalrict ....-,1111g the CMN1,-.,1aper, P8l1May Realty Partners, LLC, for incluaion inlo the Southgate Senitation Dlalrict. Supplement 1135 ii tor an area approximately 1.1 n 4 acres. The zoning per Arapahoe County ia Commerc::illl. The propoeed UN of the property is for a retail center to include a grocery, l'Nlaurant and gu llation. The legal is attached as Exhibit A. The property ia located near Quebec and S. ,._ Drive in the Lone Tree Town CenterGreenwood Village. FINANCIAL •PACT None. UST OF AffACHIIBffS Proposed Bill for Ordinance Southgate Sanitation District Supplement 1135 ---~--------' . , .. • • 0 I ]- ORDINANCE NO. _ ~OF1997 • • • . . BY AUTHORITY A BILL FOR COUNCIL BILL NO. 112 INTRODUCED BY COUNCIL MEMBER. ______ _ AN ORDINANCE APPROVING SUPPLEMENT NO. 135 TO THE SOUTHGATE SANITATION DISTRICT CONNECTOR'S AGREEMENT WITH THE CITY OF ENGLEWOOD, COLORADO FOR THE INCLUSION OF LAND WITHIN THE DISTRICT BOUNDARIES. WHEREAS, Southgate Sanitaticm Diatrict recommendll the inclusion of appronmately 1.1774 acree into the Diatrict; and WHEREAS, said inclusion is located near Quebec and South Altair Drive in the Lone Tree Town Center Greenwood Villap and the SCJ1W11 of this property is commercial zoning and the intended WM! of the property is for a retail center; and WHEREAS, said anneuticm of this additicmal pan:el of land will not increaae the tap allocaticm to the Southgate Sanitation Diatrict; and WHEREAS, the Enclewood Water and S.--Board -.anded approYal of Supplement No. 135 to the Soadipte Sanituiaa Diatrict at the N__. 18, 1997 meetiq; NOW, THEREFORE, BE IT ORDAINED BY TBB CffY COUNCIL OF TBB CITY OF ENGLEWOOD, COLORADO, AS FOUOWS: Sgtjqp 1. Tbe Acr-t W-the CitJ ~ ......... and Soo6pte Sanitation Diatrict entitled "Supplmaent No. 136, to C ctar'1 Air• ri-9, wbicb indudee appnmmately 1.1774 -i-w -Qaabac: md a-th Altair DriYe in the 1-e Tree Town Centier Greenwood V"lllap is..._,__.. 8Dd app.oved by the Encl-ood City Council. A copy ~ uid Ac,1 ••mt is auadMd 1*'llto aa "hbibit 1 • and incorporated hnein by relereDce. Soc;tjgp 2. The Mayor and City Clerk an benby autboriwl to mp and atteat, reapectively, the Mid ApMment for and OD bebalf of the City Council and the City of Encl-ood, Colorado. Introduced, read in full, and pueed OD flnt readinc OD the 15th day or n-mber, 1997. -1- . ' .. ,,; • • 0 - • • • • Publiahecl u a Bill for an Ordinance on t.be 19th day of December, 1997. Thomas J. Bums, Mayor ATTEST: Loucriabia A. Ellia, City Clerk I, Louc:riabia A. Ellis, City Cl.t of the City of Englewood, Colondo, hereby certify that t.be above and f'orepDa ia a true copy of a Bill for an Ordinance, introduced, read in full, and puaecl cm ftnt readinf cm the 15th day of December, 1997 . Loucriabia A. Ellis -2- . -~ -------' ·. . ' •, .. • • 0 f -. I - - • • C. • <. suPflt.BIENT NO. ~ TO co,••crOR s AGAIEMfNT 1MS Mii-l!E7P1T, mala and .... 1rm by and i.a-, .. CITY aF ENGL!WOOD, aclilg by 11111 ltllalfl il8 duly IUlllarimd Maya' and Cly C1lrk. l'aai ... Cllld .. "Clly,• 11111 SOU1HGA18 UNITA11CN Dill IWCT, ,,,.._ and Oougla Counliel. C(Dado ....... calad the "Olalnct.. ~ WHIRl!M. an .. DI _, at.,..._ 1•1 ... Cly and the IMiCt .._. ireanAy,w,•• inwtidl .. Cly ..... lDU. ....,.u1igil-. ft'llffl the Olln:l'S ....,y -...... wil*' .... --by die OillltCl. wtlk:tl AyiW ... walmalt .......... by Canla*ll'SAyiWlm cWd Nuwll- 11. ,_; and WI ... , llid Canna*ll'SAyiWI•• pnwidla 1111 .. a.tct _, nat .... il8 .................... canwlt at the Cly; NOW, 11 LL DI& in aw . IIMalliW, at die muul WWI-and undlr1akinlll lW9in -faltl. die .......... -fl*lwa: 1. TlwCly .__,~ID die indulian atcartal'l adlllllllll .. locaad in Dougla CcullY, Caknda. --by......,....., ....... U.C and 1111ft fulr dllCribal an Elltl1lil A ..,_ .._., and iWWWjlUI ... IW9ift by ....... ir*> Scdlglll Sanillllian Olln:t. T1w Cly agr.-11111 aid adlllllllll .. may be awd wil'i the---atttw Oiln:t. 1111111111 the Cly ..... ttw ......-dlect•Old inlD the Cly's tnlM line flam said ..,.. --. II in wwwdliia will'i die CannlCtDl's Ay,w1•.t ~ NuWl,.tlWI 11. 1•. AoWdlngly. ElCNbil A ,..... ID in Pa-.•• 1 at .. Cui•-*"'• Ay,w,•.t ~ NoM,.tlWI 18, 19811, ii.__,__. IDindudasucl'i ..... .._ 2. Each 11111 ..., 111W' prowilial'I at .. aid ea.,wcu·s Ay,w,•• cWd NcMmblr 11. 1• ... ,..... 111,cta.gad. ltWl'TNDIWIE•DF ........ ._. • ..,._..and_. ---of_. ,,_. ATTEST: CffYCLIII( (SEM.) By:~..,.,.,,,,,,_--.....;.;.--- -YCII IOUWff WTA110N DISTIKT, Wm/llllJD01Na Mc:cuna. COIQIIMM> , ~~ , E X H I B I T l .. • ~ . . ' • 0 I . l q r rf rrrr t ti i ... 11 !tl ( I ( .,I .I , lr~s hli ; f i 1 '~ r I~~ l 11 ~I 1 ~ 1d b t ~rh }Ui l ~ · 1, , ! i I t 1 r H ~ iiJ !d li .. lf q l I I I g.,l 11 l li*'l ·UE ~ · r l J~, l' I ~i.l~ fro.a: .. I l 8 fl ! ,. 5 .. ("' ~ · ~ 'i. ~ I ~~JI i ~ i · i! lsl f '1r n, _. f f( 2. J ""i I ., k · r i PH t hi Ii · f [., i rrt ii( . tj i H "'n r ~ . ~ • l • • ,, -,~ 0 • 1.-i I ~ ~ . r ii I =i > g ' I ' .. • ••• ... ' ~ I , ,• • ~ I - - N£ 1/4 S£crlON 5 le =-25•54'04" ' I . ' R = 1060.00 ~ L = 497.68' CO = N3S-08'04"E ¢ LC = 493.12' # C, I ,, / • • t• • EXHIBIT I I NW 1/4 Sf:crlON 4 LOT 3 LOT 1 J11.00' ,,, - - 8 0 N N 3 • cc ~ ~ 0 z 3 • co N ~ 0 z LOT 4 2 308.10' N8S-36'31 £AST 1/4 1E 5. TIS. .... I ALTAIR DRIVE GYM c, C2 ~~ ~ I.. ,N,- I 24,·20· 161 1060.001 4e0Te 2"33'4,. 1060.00' 4-7.4-2' 1a44,·29• ,o~o.oo· 196.~· 0 100 200 ----- SC>I.£: 1 • • 100' ..... 2 el 2 SOUTHGATE WATER DISTRICT INCWSIOM MEA -UJTS 1 a 3 LONE TIIEE TOWN CENTER SEC 4 a ~ TIS. IIUW . ' .. • • 0 . -' , ., t I • ,.. • • COUNCIL COMMUNICATION Date December 15, 1997 I Agenda llwn 1...,.. 1 O a v Southgate Supplement #135 Initiated By I Staff Source Stewart H. Fonda, Director of Utilities Utilities Department COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RECOIIIIENDED ACTION The Water and Sewer Board, at their November 18, 1997 meeting, recommended Council approval of a Bill for an Ordinance appnwing Southgate Supplement #135. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood provides sewage treatment to a population of about 70,000 people outside of the City through c:ontrac1s with numerous connector districts. The area is defined by the natural drainage and extends south and eut from Broadway to the Valley Highway and from Hampden to Lincoln Ave . excluding Highlands Ranch. By contract the City of Englewood must approve any additions of land to be NMld by the dlstricls. These are usually in-fll ailuationa that are within what the City considers to be the .,. it hu committed to wve. Adequate capecily hM been provided in the treatment plant to accommodete al such fuue inclullions. A request was made by the Southgate Sanitation District repre•enting the owner/dei.eloper, Parkway Realty Partners, LLC, for inclualon into the Southgate Sllnitation District. Supplement 1135 is for an area approximately 1.1774 acres. The zoning per Arapahoe County la Commercial. The proposed use of the property is for a retail center to include a grocery, restaurant and gu station. The legal is attached as Exhibit A. The property is located near Quebec and S. Altair Drive in the Lone Tree Town CenterGreenwood Village. FINANCIAL IMPACT None. UST OF ATTACHMENTS Proposed Bill for Ordinance Southgate Sanitation Dilltrict Supplement 1135 . , .. • • 0 I - J c:::=::m • ORDINANCE NO . _ SERIES OF 1997 <. • • • BY AUTHORITY A BILL FOR COUNcn. BILL NO. 112 INTRODUCED BY COUNCil. MEMBER.__ _____ _ AN ORDINANCE APPROVING SUPPLEMENT NO. 135 TO THE SOUTHGATE SANITATION DISTRICT CONNECTOR'S AGREEMENT WITH THE CITY OF ENGLEWOOD, COLORADO FOR THE INCLUSION OF LAND WITHIN THE DISTRICT BOUNDARIES. WHEREAS, Southgate Sanitation District recommend.a the inclusion of appromnat.ely 1.111, acres into the Diatrict; and WHEREAS, aaid inclusion ia located near Quebec and South tair Drive in the Lone Tree Town Center Greenwood Villap and the zoning of this property ia commercial zoning and the intended WM! of the property ia for a retail center; and WHEREAS, said annexation of this additional parcel of land will not increase the tap allocation to the Southgate Sanitation Diatrict; and WHEREAS, the Enp-ood Water and Sewer Board recommended approval of Supplemmt No. 135 to the Soutbpt.e Sanitation Diatrict at the November 18, 1997 meetinc; NOW, THEREFORE, BE IT ORDAINED BY THE crrY COUNCIL OF THE crrY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Sec1iiAD 1. The ~t betw the City al En,lewood wl 8autbpte Sanitation District entitled "Suppl,emmt No. 135, to Coonectar'a ~. wbicb includea apprmimat.ely 1.111, -located DNr Quebec and Soath Altair Drift in tbe Lane Tree Town Cent.er Gnmwood Villap ia hereby accepted and appr'Oftd by tbe Englewood City Couacil. A copy atuid Acr-ent ia attached bent.o u "Emibit 1• and incorporated herein by rer-ce. Sectign 2. The Mayor and City Clerk are hereby authorized to lip and atteat, reapectively, the Aid Acr-ent for and on behalf of the City Council and the City of Englewood, Colorado . Introduced, read in full, and paued on fint reading on the 15th day of December, 1997. -1- . , .. • • 0 I I -• ,.. • • ' '· Published u a Bill for an Ordinance on the 19th day at December, 1997. 'lbomu J. 8Ul'DII, Mayor ATTEST : Loucriahia A. Ellis, City Clerk I, Loucriabia A. Ellia, City Clark at the City at BDpwood, Colorado, hereby certify that the abcJft and fonpiDc ia a tr. capJ at a Bill far an OrdiDaDce, introduced, read ill full, and paNed cm tint rwlms cm the 1Mb day at Decmlber, 1997. Loacriabia A. Ellia -2- ,, ~ . ' " ' I I .. • • 0 , __ - • • ,,. • ·, • <. suPfll.SENT NO. ~ TO CO•IEC'TOll'S AGRIEWfN1' 1MS W l!BEIT, maia and ... _.., by and balWW'I .. CITY a, INGL!WOOD, aclilll by and._... a duly utlarimd Mayor and cay Clark. ....-Clllld .. "CIIJ; and IOUTHU,_ UNTA110N Dll119C'T, .......... and Oougla Counlial. CokndD. t.aaiaalla Clllld.,. "OlllnCt.. WI IIIIEAI, on ltl9 20ltl day d June. 19111 , 1t19 Cly and the OlllriCt ..... --·-·-inwtlldl .. Cly agrad ID tr.-..-geOligi ... flan Ille DillliCl'9 ....,y -.,... wiltir'I .. ---by Ille Olllnct. wllicl1 ..... wafflllll.-. ..-S by eann.m'I AQ._... C-.. Nuv-1• 11.1•: and WI_.., llid cann.:a'I AQtw ... llftMill 11at .. cMtcl mar nat erllllve its ____ ............ c:anwlt dltl9 Clly; NOW. 11111W ORl,il'ICD .• -.W,ofltl9l'IUIIIWWWWWill..: 111-.c211-talcil-· IOI,.. IW'lil'I NI btll ........ ...-a laloMI: 1. The Cly._., c:IINallll ID .. il'ldulillll of c:allin ...... -locaad in Oougla CCUIIY. Ccmado. ..., by......., .............. U.C and 111111W Ur daalad Oil e.ililA ....... '--and iWWWjiili-.1 lla9il by ........ -~ s..-n DllnS. TlleCly ...... llid ...... _ _, be .... will .. _ .... d .. lMll:t. and ..... Clywil .. Ille ..-ge dla:lagad im .. Cly's ....... tan llid ............. in WWWc»ICI will .. CannaD'I AQ.w1a• C-. NciNI-11, 1-. Accuidlnglr, Eldibil A llllllftld ID in ........ 1 of .. Cannll*,r'I AQIWIWlt C-. Nova•• 11, 19111. is._., .-!did ID induda IUCh ....... ..._ 2. Eacll and .., --plUWilial'I of ... llid eo., ....... AQJiWia'llC-.. ........... 11. 1111. 11111 .__.. undWlgld. lilWfflllll WI .... ._ ..... i.e • t211ir twldl and..- Iii _ _, d _ tt_. ATTEST: ly: ==-------Yell IOUW,. UNTATION MIIIICT, __ ,_DOI. •COUNlal. CGIGIUDC' ------_..._ -.... -- E X H I B I T l .. • • I • 0 l • ~ ) ) ,. ' -0 • 1 • • • ~ r r q r1~ rr t ti i • ,.11 !!l Ii ,,.1 .( t lf/l'S h11 i Ii l '~ r ( ~ ~ l I I ~I 1 i Jilli l '"it~ }Ui l ~ ti• ,e r ldJ n~ I ; ~it H t Ht i I u ~ ~ I rt, i!tf' I ~tl'" fr,., • f -1'"' l"'S .. I'-~. ~ i•t I JGlf f ;i . . , , , ir u -f [( ~ .. J ~~, ! 1 1 s, t i ,.1 J Ji r j Ur i Ui 'ii · ti I n "11 , L..J I I , ~ /'" I . iii r • =i )> t ~ . . • I . ~ I ' . .,, ~ . . ]- • • N£ 1/4 S£CTl0N S le = ·26 •54 '04" R = 1060.00' L = 497.68' CO = N3S"08'04"E LC = 493.12' ., / . ' • • • '· EXHIBIT / I t~ NW 1/4 S£Cl10N 4 LOT 3 LOT 1 311.00' 308. 10' N8S-36'31 -W EAST 1/4 ,m: s. TIS. 1111W I GYBYE c, D~TA RN21Y$ ARC I ~ C2 ~~ .J I.. ,Nr- I 0 100 200 ----- !C>I.£: 1 " • 1 00' "'~ 8 ci N N 3 • <C !'-I ~ 0 z 3 • cQ !'-I ;;; 0 z LOT 4 LOT 2 ALTAIR DRIVE . . - . :· ,~ .. . , • . ., • • 0 ]- December 15, 1997 lnttlated By • • • COUNCIL COMMUNICATION ..,, ..... SUblKt Dept. Of the Treasury, ATF 1998-99 GREAT Grant Agreement Department of Safety Services Chris Olaon, Director of Safety Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Cooperative partnerships with outside agencies. Council previously approved the 1997-98 agreement with ATF for grant fining of the new Gang Reeiatance and Education Training Program (G.R.E.A.T.). RECOlllll!NDED ACTION Approval of this bill for an ordinance in order to extend funding of the program into 1999. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED It was determined in 1996 that the G.R.E.A.T. program aponaored by the Bureau of Alcohol, Tobacco and Firearms would be an effective replacement for the ..,.. grade DARE program then being taught in Englewood schools. A TF funding provided training and supplies in order to get the program started, but required the signing of a cooperative agreement with the Department of the Treasury. There is no other similar program curmty available that pnMdes bolh the content and funding this department dNires. FINANCIAL IMPACT The grant provides up to $10,000 for the option period Ulal ldll ig from July 1, 1998 lhfough June 30, 1999. UST OF ATTACtmBfTS Proposed Bill for an Ordinance ---------.-.-_ • . .. ,i • • 0 I ]- - ORDINANCE NO . _ SERIF.s OF 1997 ·, • • • BY AUTHORITY ABILLPOR to v• COUNCll. BILL NO. 1118 INTRODUCED BY COUNCU. IIBIIBBR _____ _ AN ORDINANCE AUTHORIZING AN EXTENSION FOR 1998-1999 OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED STATES DEPARTMENT OF THE TREASURY BUREAU OF ALCOHOL, TOBACCO AND FIREARMS AND THE CITY OF ENGLEWOOD POR THE IMPLEMENTATION AND CONTINUING OPERATION OF THE GANG PREVENTION TASK FORCE KNOWN AS GANG RESISTANCE EDUCATION AND TRAINING (G.R.E.A. T.> PROGRAM IN BOTH PUBLIC AND PRIVATE SCHOOLS IN THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Enclewood City Council approved tbe GREAT Gnnt Acr-t by the puaage of Ordinance No. 53 on July 7, 1997; and WHEREAS, thia Grant pnmdea up t.o $10,000 tbr tbe optim period ataldiq frrm July 1, 1998 through June 30, 1999; and WHEREAS, all other cooperative a,reement tenm and conditions remain the same; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Sertior 1. The atmaion oftbe iD-.,..namental aar-t for tbe period of July 1, 1998 through Jw 30, 1• w-tbe Unitled 9tallla Depatawat oftbe Treuury, Bureau of Alcohol, Tobacco and Fil'9UIU and tbe City of ln,tewaocl for tbe implementation and continuiD( operatiaD al tbe PIii ..,.._ticlll talk tbrce known u Gans Reaiatance Education and 1'raiDiDt (G.R.E.A. T.) Propam iD both public and private lcboola in tbe City al ln,tewaocl. Colando, a copy al wbicb ia marked u "Emibit A• and attached bent.o, ia benbJ apprcmid by BDslewood City Council. Sw;tiqp 2. The City Manapr and City Clerk are benbJ authariwl to lip and attest Aid Eztenaion A,reement on bebalf of tbe City of Enpwood. Introduced, read in full , and puaed on tint rwlin, on tbe 15th day of December, 1997 . -1- ---~' ,, -. • I • . .. • • 0 '--.I - • • • ·, • Published u a Bill for an Ordinance on the 19th day of December, 1997. Thomu J. Bums, Mayor ATTEST : Louc:riabia A. Ellia, City Clerk I, Loucrilbia A. Ellia, City Clerk « the City « Eqlewoocl, Colorado, hereby certify that the above and f'onloinl ia a true copy « a Bill for an Ordin.aDce, introducecl, read in full, and paued on first readinf on the 15th day of December, 1997. Louc:riahia A. Ellis -2- . , • . .. • • 0 , --I - ]- • • • I • • ' DEPARTMENT OF THE TREASURY BUREAU OF ALCOHOL. TOBACCO ANO FIREARMS WASHINGTON . O .C . ZOZZ6 City of En1lewood, Colorado Cooperative Agreement No. 97288204 Modification One This modification is issued as follows: l. Change government representatives in paragraph 16 as follows: a. The Cooperative Agreement Officer is the Chief, Acquisition and Property Management Division located at 650 Massachusetts Avenue, NW, Room 3290, Washington, DC 20226, phone number (202) 927-8820. b. The Government Technical Representative is Pete Merenyi on (202) 565-4560. Mr. Merenyi is located at the G.R.E.A.T. Program Branch, 800 K Street, NW, Suite 750, Washington, DC 2000 l. 2. Extend the term of the above cooperative agreement for the period July l, 1998 through June 30, 1999. The City of Englewood, Colorado has been allocated $10,000 to continue the G.R.E.A.T . program during this option period. Each request for reimbursement must include document control number 98429083 on all invoi.ces for payment durin_g the term of this option period. ,, ~ • X ... I • I T A . ' .. • • I -• " • • Cooperative Agreement No. 97288204 City of Englewood, Colorado 3 . Salary expenses (regular and overtime) shall not exceed 70% of total amount allocated under this agreement. 4. All other cooperative agreement terms and conditions remain the same. LOCAL GOVERNMENTs signature A'TF'S COOPERATIVE AGREEMENT OFFICER's signature Date Date .. . .. •, • • ]- • • .. COUNCIL COMMUNICATION 0.. Agendaltem Sllblect COPS MORE 96 Grant from the U.S. December 15, 1997 10 a vii Department of Justice lnltlal9d By Depar1ment of Safety Services , .... Soun=e Chris Olson, Director of Safety Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Partnerships with outside agencies. Council has approved several similar grants awarded to the Police Division for the appropriation of personnel and equipment. RECOMMENDED ACTION Approval of a bl for an ordinance accepting a COPS MORE 96 grant In the amount of $18,375.00 from the U.S. Dept. of Justice, Office of Community Orienled Policing Services. BACKGAOI.N>, ANALYSIS, AND ALTERNATIVES IJENIFIED Because of previous police oriented grants awarded to the Clly from the Dept. of Justice over the last two years, we went offered the opportunity to apply for a COPS MORE 96 grant in the amount of $18,375. We have determined that this grant wll be Ul8d for the~ of.,., (7) portable lllplop computers to be used by our Impact and Community R1l1b,• offlcera for comnu,ity pollclng operations. FINANCIAL alPACT Estimated project cost is approximately $24,500. Grant pnMdN up to $18,375 of federal money, with the remainder ($6,125) matched by City fwldl. Award la gr.ad for one year. UST OF ATIACHIIENTS Proposed Bill for an Ordinance Grant award document .i • • 0 I ORDINANCE NO. _ SERIES OF 1997 • • - <. BY AUTHORITY A BILL FOR COUNCIL BILL NO. 109 INTRODUCED BY COUNCIL MEMBER~~~~~~ AN ORDINANCE AUTHORIZING TIIE ACCEPTANCE OF COPS MORE 96 GRANT FROM THE UNITED STATF.8 DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES. WHEREAS, because of previous police oriented grants awarded to the City &om the Department of Justice over the lut two years the Englewood Safety Services Department was offered the opportunity to apply for a COPS MORE 96 Grant; and WHEREAS, the U.S. Department of Justice -Office Of Community Oriented Policing Services has awarded the Englewood Safety Servicea Department the COPS MORE 96 Grant in the amount of$18,375; NOW, TIIEREFORE, BE IT ORDAINED BY TIIE CITY COUNCIL OF TIIE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Sec:tiw 1. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the COPS MORE 96 Grant, a copy of which ia marked as "Emibit A• and attached hereto. Sed;jgp 2. Tbe City Manapr and City Clerk are hereby autboriwl to lip and attest Aid Enenaion Acr-t on behalf of the City of Eqlewood. Introduced, read in full, and puaed on ftnt reading on the 15th day of December, 1997. Publiabed u a Bill for an Ordinance on the 19th day of December, 1997. Thomaa J. Buma, Mayor ATTEST : Loucriahia A. Ellis, City Clerk I, Loucriahia A. Ellia, City Clerk of the City ofEqlewood, Colorado, hereby certify that the above and foresoina ia a true copy of a Bill for an Ordinance, introduced, read in full , and puaed on ftnt readin, on the 15th day of Decemher, 1997 . Loucriahia A. Ellia -1- • • 0 , I ]- *, ' ' /JOO V~rmo,u Av~nue. N. W. Washingron. D . C. 20530 Director Allan Stanley <. Englewood Depamnent of Safety Services 3615 South Elati Street Englewood. CO 80ll0 Dear Director Stanley : • II - • I • • U.S.DepartmentofJusdce Office of Community Oriemed Policing Services (COPS) Grarus Admini.stralion Division I am pleased to inform you that your COPS MORE 96 itemized budget has been approved . You may now submit requests for reimbursement for expenses already incurred on or after the award date . You may also request advances for anticipated expenses . Enclosed is the "Request for Payment" form (Revised H-3) that can be used to receive grant funds. Before completing the form. you should review the instructions found on the back of the Request for Payment form and in section m of your Gram Owner's Manual. Also enclosed is your grant award document . Please sign and return this document to the COPS Office to indicale your official acceptance of this granr award . Please also review lbe Federal proc:uremen1 regulations ("Uniform Adminiscrllive Requiremems for Grams and Cooperative Agreemems to Scare and Local Govemmems") which cover imponam requiremeols relating to purchasing recbnology and equipment and contracting for services . Once again, congruuwions on your award. Should you have any questions regarding payment methods or any Olher man.er discussed in the COPS MORE Granr Owner's Manual or Federal procurement regulations. please do nol hesitate to conract the COPS Office at 1-800-421-6770. Sincerely . Craig D. Uchida Assistant Director for Grams Administration < ' . : ~ ' ' ' , .. • • 0 , - - • • • <, U.S. Departmeat of Justice Office of Community Oriented Policing Services (COPS) Office of the Director 1100 Vennon1 Ave . N.W. Wuhin11on. D.C. 20530 Director Allan Stanley Englewood Department of Safety Services 361 S South Elali Street Englewood, CO BO 110 Dear Director Stanley : June I 0, 1997 This letter serves as a confirmation that your COPS MORE 96 grant start dale is June I, 1997 . Please disregard the grant start date of October I. 1996 that is printed on the Memorandum of Recommended and Estimated COPS MORE 96 Funding that was previously mailed to you. Although you have been awarded a grant under the COPS MORE 96 program. we have not yet completed the final review of your budget. Al a nlllh. ,-may ... draw .... pMt,... udl year iteaind blldpC ( .. baitted wtdl year applicadoa) ii.,.._.. ud ,-llaft beea llOdW -,llactY. Should you have any questions regarding your COPS MORE 96 award, please contact the COPS Office al 1-B00~2 t ..(,770, or call your grant advisor. Sincerely , c,.. 2>. t~ cJ Craig D. Uchida Assistant Director for Grants Administration '' ·- .. • • 0 - ] ai:mai:- • • • t t- • t• • ' '· U.S.DepartlllentofJustice Office of Community Oriented Policing Services (COPS) Office of the Director 1100 Vennont Ave. N.W. Washington. D.C. 20530 DiRctor Allan Stanley Englewood Department of Safety Services 361 S South Elati Street Englewood.. CO 80 I I 0 Dear Director Stanley: I am pleased to inform you that the COPS Office has approved your agency's request for funding under the COPS MORE 96 program . Although you have been awarded a grant under the COPS MORE 96 program, we have not yet completed the final review of your budget. As a ....it. yw aay NC dnw clowa srut,..... udl y-r itemized bllllpt (Mbaitted wia you .,,11~adoa) ii.,,..... ud yw llave lleea aodtled acconllacly. We are including a Memorandum of Estimated Funding which details the items which you have been awarded. Please DOie that the figures on dais Memorandum are estimates and may change after the final financial review . Once you have received final budget clearance, you will receive a packet that includes your Grant Award. which you must sign to officially accept your grant. The MORE 96 Award document will provide the total award amount and redeployment figures, u well u the award amount and redeployment figures by type of award (civilian personnel, and technology/equipment). Your award packet will also include a Grant Owner's Manual, forms necessary to actually draw down funds, and other payment information . These materials should assist you with the administrative and financial matters usociated with your grant . Should you have any questions regarding your COPS MORE 96 award, please contact the COPS Office at 1-800-421-6770. or call your grant advisor . I' - • I • . ' ' 0 • • 0 I ]- OJfia of tJw Dlncror 1/00 V..-Aw-.. VW W"""""°" D.C. ZOJJO . ' • • • U.S. Department of Justice Community Oriented Policing Services (COPS) Memonadum of Recommended and Estimated COPS 96 MORE Fandin& Jurisdiction: Englewood Department of Safety Services ORI: C000301 The following figures have been compiled by the COPS office based on a review of your COPS MORE application. Award amounts are estimated and may change, based on financial review by the Office of Comptroller. A standard of 1824 hours (or 228 days) was used to compute yearly full-time equivalent (FTE) redeployment for each item requested L Noa-Sworn Civiliam Total estimated federal dollars awarded: $0 .00 Total FTE redeployment: 0 sworn officers Tout dollan disallowed: $0.00 II. Tecllnology/Equipment Total estimated federal dollars awarded : S18,37S .OO Total FTE redeployment : 0 .7 sworn officers 7 laptops w/supponing software Total dollan disallowed: $0.00 " -. ' .. • 0 I ........ , I -• • • . ,, ••• Waiver of local match requested: No Waiver oflocal match granted: No At this time, please also take any steps necessary for you to be able to begin redeploying officers upon clearance of yom budget. You should receive a letter notifying you that yom budget has been cleared. The official award date of yom COPS MORE '96 grant is October 1, 1996. You will be reimbursed for any approved expenses incurred after October 1, 1996 under your COPS MORE '96 grant. --~. • • 0 - - • • • ' -U.S. Department of Justice Office of Justice Programs --.D.C.10SJ/ DATE : .. y 22, 1997 Grant Avard I 97·01·11X·03'7 TO : c l Limburg, Grant Ncnitor, COPS Office P'RCll : -B. Park, Financial Analy•t, COPS Branch, ce of the Camptroller stJBJBCT: Financial Clearance : Application I 7-1726-CO·CII, for the Englewood Department of Safety Service•. A financial analy•i• of budgeted co•t• h&a been c:o111pleted. Co•t• appear reasonable, allowable and con•i•tent with exi•ting guide· line•. Exception•/Di•alloved Co•t• are noted below . Co•t C&tegozy llquipaent : Total Co•t•: •••Di•alloved Cost•: Grand Total•: Pederal Share : Local Share: Total Project Co•t : /WBP/0 0 11,375 ,,us 24,500 2t,SOO 24,500 ,. - ,, • ... 0 • • 0 -• • t• . ' • '· COPS MORE 96 AW ARD U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNrrY ORIENTED POLICING SERVICES Graat #: 97CMWX0.367 ORI #: COI030l Vndor #: M688l5ll3 Applicut Orpaizalioll's Lea•I Name: Eas(ewood Departaat of Safety Senlca A•tllorized Official Naae: City Maaapr Doq Clark Con1aet Name: Mr. Chris Olson 361 5 South Elati Strcct Englewood, CO 80110 Phone Number: (303)762-2435 A-nl stan date: 6/1/97 A-nl Amouat: Sll,375.00 Clvlllaa Penoallel Award: SO.GI Eq•lpaeat/fedlaolol)' A-nl: $11,375.11 J.N I 2 1997 Fax Number: (303)762-2491 By ..... lllil......_1111...-,YalBcillil ..... IDllli*lly•C.....afOiatA .... .._. ____ of .. ._, Sipan o(Offlcial --.. ......, ......... ...... Gary Seara, City Manager Tn-N-, • TIIII afOIBcill 12/11/97 . ,. Exhibit A • • 0 -•'I' I ~I • • • • C.O.P.S. M.O.R.E. Change of Information Sheet If you need to inform the COPS Office abcJUI cbaps ar corrections; please type or prinf the information on this sheet and retum it witb die lipcd Award. In addition to die c:omc:tion informaticm plcuc al,np PNfisatc JIM amncc 9111uimtign'1 nmc ORI j4cuJjfjcatjon numba; mcl DIDIC of the 6!1barizll!d OfflGII wt,o sipccl the Awad oa this *"· Organization Name: ENGLEWOOD DEPARTMENT OF SAFETY SERVICES Authorind Official: GARY SEARS uw Enfarccmmt Executive Name (Tillc, Finl N-. ad'--~): Camact Penon: Address : Ciry : Swe: Zip Code: Phone Number: Fu Number: Govcmmm1 Executive Name (Title, Finl N-. ad Lia,._): City Manager , Gary Sears Addrns: 3400 S . Elati Street Ciry : Englewood SWe : Colorado Zip Code: 80110 Phone Number: ( 303) 762-2312 Fu Number: ( 303) 762-2406 Numbff of Officen Redcployld Due to Civilia Hnl: Numbff ofOtricen Redeployed Due to f.qll ipaaarr,r.tinalal)": Numbff of Officen Redeployed Due to 0-U.C: TOTAL Number ofOff"iccn llecllploy9d: 0.7 -Q- 0.7 "' - .. • • 0 I - , • • I• • .. COUNCIL COMMUNICATION o.a. Agendallml SUbieet 1997 LLEBG Bureau of Justice December 15, 1997 10 a viii Block Grant lnltlalad By Safety Services I Staff Source Chris Olson, Director of Safety Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Cooperative partnerships with outside agencies. Council has previously approved a 1996 LLEBG grant in the amount of $49,865. RECOMMENDED ACTION Approval of a bill for an ordinance authorizing the City Manager to accept the Bureau of Justice Assistance grant award in the amount of $47,284. BACKGROUND, ANALYSIS, AND AL TEANATIVES IDENTIFIED The Police Division of the Department of Safety Sefvices has received numerous Bureau of Justice grants over the last three years amounting to approximately $450,000. These grants have been used to increase the level of officers dlreclly inYollled In community policing adMlles as well as to purchase equipment supporting crime pnMll'1tlon adMlles. Al grants require a local match of 10% or 25% of the total project cost. This grant will be used to l*e an additional officer, plus off-set the cost of promoting an additional sergeant who wil be assigned as the Community Policing Coonlnator. FINANCIAL IMPACT The federal grant is for $47,284, wilh the remainder of the prqect coat (approximately $4800) matched with city funds. The grant period is for two years. UST OF ATTACHIIENTS Proposed Bill for an Ordinance Grant award document . ; .. • • 0 , - - • ORDINANCE NO. _ SERIES OF 1997 (. • • t• • BY AUTHORITY ABILLPOR ID {V v·,·1 \ COUNCIL BILL NO. 110 INTRODUCED BY COUNCll. IIBIIBBR_~~~~~ AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF LOCAL LAW ENFORCEMENT BLOCK GRANT (u.EBG) FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE. WHEREAS, the City of Englewood Safety Service Departmm.t applied for funding under the Local Law Enforcement Block Gnmta (LLEBG) Prop-am; and WHEREAS, the U.S. Department of Justice -Oflic:e Of Juatic:e Prop-ama -Bureau of Justice Alaiatance baa awarded the Eqlewood Safety Servic:ea Department the Local Law Enforcement Block Grant in the amount of $47,284; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCll. OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Sesticm 1. The City Council al the City of Eqlewood, Colorado bareby autbariw the acceptance of the Local Law Bafon:ement Block Grant, a copy of which ia marbd u "Emibit A· and aital:bed hereto. $w:ti111 2. TM City Mwpr and City Ci.t ue benby authariwl to lip and attest Aid Ezteasiall Aar-& GD babaJf al the City of EDpwood. Introduced, Nad in ftall, aad ~ Gil tint l"NdiDc Gil the 15th day ofDec:ember, 1997. Pub1ilbed u a Bill far aa ~ Gil the 19dl day of December, 1997. Tbomu J . Burm, Ma:,or ATTEST: Loucriahia A. Ellia, City C1-k I, Loucriabia A. Bllia. City C1-k al the City al.,...._.. Colando, bareby certify that the a1xmt and filnlsaml ia a tru capy al a am far .. Ordiuam, iDtrodaced, rad in fWl, and ~ Gil 8nt rwlia, Gil the Ukb day al 0.-bw, 1997 . -1- , . .. • • 0 I ] • • • • ,, - • !• -~ 303 762-2406 p.04 NOv-24-97 Ol:14P J;m u1r 1 ch I •.. 1:.s. 0£1'""-nalff'OF 11 1s11CI: AWIIICD ;\ . . . ·~:::ko~ ~; ~~: \ I~\ .~ .. .- • 1 I t ..u l o,,c \ I 1 COllflllAO,,.. M.amlfl'T , I :,o..""'IPIIIA~~DO.'( ' \ 1.~'iffl'..-. :.vo0-,-\DOU'i'''.....,.-z.coeci ··-\~ ,...~,...-.. c.a,'11........ . . ~i.-l:lall SIi• J • ....XT ,ellUIJ: ~•• .,~1·0•110 , \ IIUDGET ,,_.t •-- • ._ AWAIID UA-n ·..,1 PAUf. I OF C. I I I '"°'"' 11) r--1·--·~--,.,,c.., ·1 ' mt I i ZI\. ,. .. ~ lllll"'~NUlM NU. ! "· P11£'110USAWMD-llltl'f UI. ~U,11115 AW .UU .• .i 1 J-~-TTITU \ \pall-lall~M!Du<l_ .......... t'<' '""' . -· \:11 t1JTALAWAID ·-·~ ·_ I ll.Sf'!CIAl .t:1~~11 ......... ,, . .........,.., I a I 'TM! .-111,vi; 1..uor PIIOIEC'Tr.. ,.,,.,vmSl!DltCTTI>!II"." c.'UNIJ(llONSOllUMIT"11lJNi; AS Allli :.a.T flQRTit C]IIITHH,n~I~ ' p.u;i;s I u. sut\lTOllY AIITIIUIUTY roa Cll,\lloT I ,n,.F I (It n11;.olOINIDUS., .. c, .. 1110LA11ff 'iAfl' ~IIU,l;ll>,\CTC1f I .... .iz i.;.s.c . )701. n . SKI .• ,.i, ~n TITI -" : UI' nit JUVa,11 F. lli!>llU, ,v,;D OE1 INQIJl>:M:T l'IIL-vDlfflJ'i M.:T Ill• I'll~ .a 11.:..\;. !1111. CT '>f.<J . A.'i ..,._,.oer, VIC"ffl'l"'•c·a-.M.1'fJF 1.e&. 1: 11.sc..1MI.ET ~ ...... ll:LA•"'-'7J.A1""°'f.N11HI 1-l fl . .Ttllll( ~ls.:,\L Yf4 .. SI °"!""Mf: \ ~:tJNIJ ,, ... ~ 9l.n&•• Pt,IIIUU: A:llllllS I \I nJNO!> lltlllD \'£,\S'S lll!lllc I ll'CJIDO. )IIA NIA ·.'nPEl'Jlf:IJNI)!': \ ,u«)U?ITllt H ,NU!, 1,. MknlOD<>fl'AVMt"'il , mt c;a "' rn-Wll l. iu.(:trtt C.\'iM VIA A 1.cn'D (J/f <:al'IU I . .WE.._.,. ,1'1'1111¥·\L '• Y£'I Pi'l .i.l,\lllll'H ••U:.fflllf'-F II. n,,n..-;....u 1TfU<Jf ,WI .. JIUl£D~lt,t-:11t1-LIAL ,._ r,l'El)~,\Jft ASll 1111 .1: Of """'°"l'«iUIPufflC1AL ~_,. ,. \"ll .. °""'...,. _.,.,_.,_ i " -p~e~·op~T I -= I !V .. V.'li•1Nll~(L,\''ill'M 41KIIUl!Ukll \ Fl'll.41 Hl:0-0 Ill .II (ll'V , UAK ('01,, M. I 1)1'( ar<o ""'u . 111"lM.'I , T ri .ir-T-;;; c.r, SMr9 a:y !1lnlllS i .. ~·a:·-··" \&)Hol "'t II~. UNI, l .~t ... ~~ """'"' - ..... I \ ! • " .. I • I T .. • l • • 0 , xi - PROJECT NUMBER • • • <. U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS [] OJP ~ BJA D OJJDP [] BJS D NU D ovc CHECK APPROPRIATE BOX 97LBVX2635 AWARD CONTINUATION SHEET ~ GllANT D COOPERA T1VE AGREEMENT I AWARDOATE 9()0/97 SPECIAL CQNQmQNS • PAGE 2 OF 6 I . The recipient agrees to comply with the financial and adminisnlive requirements set forth in the curmll edition of the Office of Justice Programs (OJP) Financial Guide. 2 . The recipient agrees to comply with the organizabona.l audit requirements of the applicable OMS audit circular. The first audit report period should be for O I /0 I /97 to I 2/3 I /97 . The management letter outlining audit findings, submitted by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thineen ( I 3) months after the close of each fiscal year during the term of the award. Recipients who receive SI 00.000 or more of federal funds during their fiscal year, are required to submit an organization-wide fmancial and compliance audit report. Recipients who receive S2S.OOO to $100,000 offederal funds, are required to submit a program or organization-wide audit report as directed by the granting apncy. Recipients who receive less than $25 ,000 of federal funds. are 11()( required to submit a progr1111 or orpnization-wide financial and compliance audit report for that year. Note: If your audit disclosed findings or recommendations you must include with your audit report, a cOITective action plan containing the following: I) The name and phone number of the con11ct penon responsible for the corrective action plan . 2) Specific 5tep5 taken to comply with the recommendacioas. 3) Timetable for performance and/or implancntltion dales for each recommendation. 4) Descriptions of monitoring to be conduc:lied to ensure impim-ion. The submissions of audit reports for all grantees shall be as follows : I) Mail original and one (I) copy of the compleled l&ldit report to : U.S. DeparttnentofJustice 2) Mail one (I ) copy of the completed audit report to : 3) Federal Audit Clearinghouse Bureau of the Census 1201 E. 10th Street Jeffersonville . IN 47132 Mail a copy of the Cover (transmittal) leaer 10: Office of the Comptroller Office of Justice Programs Arm: Control Desk. Sth Floor -Audit Division 8 IO Seventh Street. NW Washinaton , D.C. 20S3 I OJP FORM/2 !REV H71 PREVIO US EDITION S RE OBSOLETE • ' , • • 0 , • ,,. - • • - -----------·-·----------- U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION I OFFICE OF JUSTICE PROGRAMS SHEET 0 OJP ~ BIA D OJJDP ~ GRANT PAGE 3 OF 6 O BIS 2 Nil D ovc D COOPERATIVE AGREEMENT CHECK APPROPRIATE BOX ~\ -PR_O_J_ECT_N_U_M-BE_R ___ 9_7-L=B_v~_-_6~-5~==-------,--A-W_A_RD_D_A_TE 9/30/97 I I 3. I 4. s . 6 . 7 . 8 . 10 . 11. SPECIAL CONDITIONS The recipient shall submit one copy of all repons and proposed publications resulting from this ag,eement twenty (20) days prior to public release . Any publications (written, visual , or sound), whedler published at the recipient's or government's expense , shall contain the following statement: (NOTE : This excludes press releases. newsletters, and issue analyses .) "This project was supported by Grant No . 97LBVX2635 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice ." The recipient agrees to provide information required for the national evaluation . The recipient agrees 10 provide SS ,254 over the grant period in a cash match . The recipient is reminded that the match funds are auditable under Special Condition #2 and will be binding to the recipient . The recipient agrees 10 submit. at a minimum , semi-annual reports on its programmatic activities . The fim programmatic repon will be due on January 30 , 1998, covering the period of October -December. 1997 . The next repon will be due on July 31 , 1998 and cover the period of January -June, 1998 . The next repon should cover the next six month period and is due thiny (30) days after the end of the six month period for the term of the award. A final repon on the programmltic activities is due 120 days following the end of the grant period. The recipient agrees to establish a trust fund in which all payments received under this Program must be deposited. For the purposes of this grant, 1 b'ust fund is an interest barin& IICCOUJlt that is specifically desipated for this flro&nm. Only allowable program expenses can be paid li'om this IICCOUllt. This fund may IIOI be used to pay debts incuned by ocher activities beyond the scope of the Local Law Enforcement Block Grants Prc>ar--The recipient also 111-ee5 to oblipte and expend the grant funds in the b'ust fund (includin& match and interest earned) during the 24 month term of the award. The recipient agrees 10 submit quarterly financial repons . The financial repon is due -lS days after the end of each calendar quaner . A final financial repon is due 120 days following the end of the grant period. The recipient agrees to supplement and not supplant swe or local funds . The recipient acknowledges that failure to submit an accepcable Equal Employment Opportunity Plan (i f recipient is required to submit one punuant to 21 CFR section 42 .302 ). that is approved by the Office for Civil Rights. is a violation of its Cenified Assurances and may result in funds from the award being frozen. unt il such time as the recipient is in compliance . The recipient agrees . if the funds are used for the hiring and employing of new , additional law enforcement officcn and suppon personnel. as described in the applicable purpose area of Subpart A section IOI (a)(2). that the recipient unit of local government will achieve a net gain in the number of law enforcement o!TICffl who perform nonadminiscraaive public safety se rvi ce . OJP FOR.W2 (RFV 5-rn PR~VI (Dff10N\ ARE 08'iOLETE ' -, ... • . ... •· • 0 f I - ] C!lll!ll!laa • • • .. -------------,---------------,-------~ U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS [] OJP ~ BJA D OJJDP D BJS D NU D ovc CHECK APPROPIUA TE BOX AWARD CONTINUATION SHEET [!j GRANT D COOPEllA TIVE AGREEMENT PAGE 4 OF 6 ,------------- PltOJECT NUMBER 97LBVX263S AWARD DATE 9130/97 12. SPECIAL CONDITIONS The recipient agrees. if the funds are used for the hirin& and employin& of new, additional law enforcement officen and support personnel. that the units oflocal aov-will esllblisb procedures to &ive memben of the Armed Fon:es who, on or after October I. 1990, were or are selecled for invotumary sepanlioa (• clescribed in section 1141 of Title 10, United States Code). approved for separation under section 1174a or 1175 of such title, or retired punu111t to the authority provided under section 4403 of the Defense Conversion, Reinvesanent, and T11111Sition Assistance Act of 1992 (division D of Public Law 102-414 ; 10 U.S.C . 1923 note), a suable prefennc:e in the employment of persons as additional law enforcement officers or support personnel. 13 . The recipient agrees if funds are used for enhancing security or crime prevention, that the unit oflocal government - (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undenalten under subparqraph (B) of section IOl(a)(2), or any crime prevention proarams that are established under subparqraphs (C) and (E) of section IO I (a)(2), on the incidence of crime in the geogniphic area where the enhancement is undenalten or the program is established; (b) will conduct such an assessment with respect to each such enhaac:ement or prosnm; and (c) will submit to the Bureau of Justice Assislaacc 111 -ua1 written •wt report. 14 . The recipient agrees that prior to the obliplion wl expcndilure of any Local Law Enfon:mlem Bloclt Gnnts (LLEBG) funds. • least one (I) public i--in& will be beld reprdiaa the proposed ull(s) of the am funds. The recipiem will provide nocificalion to BJA. dlroqb die submiuioa of the Follow-Up lnfonnacion Form. on die c:amms of the 1-ina, BJA will review the fonn for compliance widl eaablin& lepslalioa and issue to the recipiad a Gnat Acljtaslmmt Nolic:e (GAN). Until the issuance of the GAN. die rec:ipm may DOI oblipe or expend LLEBG tuads. At lhar ....... .,._ shall be given an opponunity to provide wri11en and oral views to the recipient on the propc)!ld ull(s) of the pall tllnds. The recipient will hold the public hearin&. a time and place that allows and encounses pulilic aaeadw:e and panicipllion. OJP FORM/l 1R£V s-17) PREVIOUS EDITION R£ 08SOL£TE ' . .. • • 0 f ?vi -• ;- ,. • t• . • ' .. - ----·--------.• ~, U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION ·!· OFFICE OF JUSTICE PROORAMS SHEET D OJP @ BJA O OJJDP ~ GRANT D BIS D NU D ovc D COOPERATIVE AGREEMENT ---CHECK APPROl'RJATE BOX PAGE 5 OF 6 PIWJECT NUMBER 97LBVX2635 AWARD DATE SPECIAL CQNQITIONS IS . The recipient acr-1h11 prior to die obliplion or expenditure of any Local Law En~ Block Gra11S (LLEBG) funds, a desipared or newly eslablished advisory bomd will meet ID discuss die proposed (purpose aa) '* of die annt funds. The recipient will designaie die advisory board to make nonbincling rccommcndalions ID die recipient for die use of funds under the LLEBG Program . Membership on the advisory board must include a represcnlllivc from the followin&, however it may be broader: a) the local police dcpanmcnt or local sheriff's dcpanment; b) the local prosecutor's office; c) the local coun system; d) the local school system ; and e) a local nonprofit, educalional. religious. or community group active in crime prevention or drug use prevention or treauncnt. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient will provide notification to BJA, lhrough the submission of the Follow-Up lnbmation Form, OIi the advisory board. BJA will review the form for compliance with eoablin& lcgislalion and issue ID die recipient a Grant Adjusancnt Notice (GAN). Until the issuance of the GAN, the recipient may not oblipae or expend LLEBG funds . 16 . The recipient certified. at the time of application, thar the unit of government was not in compliance wilb the l'llblic Safety Officcn Health Benefits Provision (section 61 S of the FY 1997 Omnibus Approprialions Act). 1bcrcforc. the recipient has received not more than 90 percent of the eli&ible award amount (or. if less than the elipble -. -l9qUClllld, of thar amount). The provision makes no allowances for a unit of government to come into compliance durin& the 1em1 of the award. consequently BJA will not consider requesu to adjust the funded award amounL OJP FORM/21REV 5-17) PREVIOUS EDI TION S Ml£ OBSOLETE . ' I • • 0 -• ,.. • ~ • (. U.S. DEPARTMENT Of JUSTICE OFFICE OF JUSTICE PROORAMS D OJP [!] BJA D OJJDP 0 BJS O Nu O ovc CHECK APPII.OPIUATE BOX AWARD CONTINUATION SHEET [!] GltANT D COOPERATIVE AGREEMENT ,. - PAGE 6 OF 6 PROJECT~ 971.8VX26l5 AWUD DATE 9il0,'97 17. SPECIAL CQNPITIQNS By sipiDa below, die recipient ii requestiDa payment under die LLE8G Pqran. In order to ensure ..-pc peylllllll llld compliw:e wi1b new U.S. Oeplnmcnt of Treuury requiremmll 11111 al pw payW be issued elearaaic:ally, die followiaa iafannllioD mua be c:omplelled • part ofdle siped-.. lWll'CI don...., Flilure to supply Ibis informaaon will c1e1ay your peymenL Ol'lllceeNane: _______________ _ (e .g., City of, County of, Parish of, etc.) Vendor or EIN Number: _____________ _ (Please use number provided in #IA on die award document) Financial 11151iMion Name : ____________ _ Financial Institution Address : ___________ _ Bank Contact Name and Phone Number: ________ _ Nine-di&it Routing Transit Number: __________ _ Or-. ACCOUIII Number: _____________ _ (11lis account sbould l\dftll die 1l'UII ftad .........-> By sipiaa lbeN Special Coaditioas, die NCipimt ii acceptina die colllliliam 111d ..,-to -.,ly widl 11111a darils die term ofdle award. 7iptem is abo requlllina paymmt oftbe LLEBG llmda. ·--~L «hf.~ OJP FOllM/2 (REV 5-17) PllEVIOtJS EDITlONS ARE 08SOl.ETE _______ J --~~-·--~ ' ~ • ' .. .. • • 0 I ]- { • • • '· . ' COUNCIL COMMUNICATION Date Agenda Item Sl,blect Victim Assistance Law December 15, 1997 10 a ix Enforcement (VALE) Grant Initiated By Staff9cuce Chris Olson, Director of Safety Services Safety Services Susan McDonnell, Victim/Witness Services Coordinator COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Cooperative partnership with outside agencies. The City has previously approved VALE Grants, from 1990 to 1997, for funding of the VICtim/Witness Program in the Municipal Court. RECOMMENDED ACTION Approval of acceptance of a grant in the sum of $12,109 from the Victim Assistance Law Enforcement Board of the 18" Judicial District. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTl'IED The VICtim/Witness Program in the Municipal Court has served the victims of domestic violence since 1990. Funding for this position has been provided by VALE Grants amounting to approximately $90,000. In 1998, this position wiN be increased from a three-quarter time to a ful-tirne position. The VALE Grant will cover 40% of the total cost of this position. FINANCIAL •PACT The estimated program cost is approximately $30,270. This includes ulary and benefits. The balance of the cost of the project wiH be abeolbed by the Safety SeMcea budget. UST OF ATTACHMENTS Proposed Bill for an Ordinance 1998 VALE Grant application . ' •, .. • • 0 I ORDINANCE NO . _ SE~OFI997 • • • <, BY AUTHORITY A BILL FOR I• COUNCIL BILL NO. 114 INTRODUCED BY COUNCIL MEMBER~~~~~~ AN ORDINANCE AUTHORIZING THE ACCEPI'ANCE OF A VALE GRANT FROM THE VICTIM ASSISTANCE LAW ENFORCEMENT BOARD OF THE 18TH JUDICIAL DISTRICT. WHEREAS, the City of Enclewoocl Safety Service Department applied for funding under the VALE Granta Proilram to be ued for fundinr the Victim/Witnetlll Program in the Englewood Municipal Court; and WHEREAS, the City of Eqlewood bu previoualy applied and bNli granted VALE Grants for the yean 1990 through 1997; and WHEREAS, the Victim/Witnetlll Proi1ram in the Englewood Municipal Court bu served the vic:tima of domestic violence since 1990; and WHEREAS, the put funding for tbia position which bu bNli provided by VALE Grants amounts is approximately $90,000; and WHEREAS, for the year of 1998, the Englewood Victim's Aaiatance position will be increased from a three-quart.er time position to a full-time position and the VALE Grant will cover 40'li al the total coat of tbia poaition; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Soct;igp 1. The City Cowu:il of the City of EDpewood, Colorado bm9by authoriw the acceptance of the VALE Grant, a copy ofwbicb ia marked u "Emibit A· and attached hereto. Soct;igp 2. The City Mana,er and City Cl.tt are bm9by authariwl to sip and attest said VALE Grant on behalf of the City of Englewood. Introduced, read in full, and puaed on lint readin, on the 15th day aC o-bw, 1997. Published as a Bill for an Ordinance on the 19th day of 0-.ber, 1997. Thomu J. Burna, Mayor ATTEST: Loucrisbia A. Ellis, City Clerk -1- . , \ • • • 0 I ]- .• • • • I, Loucriahia A. Ellis, City Clerk of the City of Enpewoocl, Colorado, hereby certify that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on tint reading on the 15th day at December, 1997. Louc:riahia A. Ellia -2- -·~~-~-~----. • . .. • • 0 l ,,..,.. I. • 0 I • •, • '· VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD CONTRACT Pursuant to the Assistance to Victims of and WitnesSeS to crimes and Aid to Law Enforcemem Act, Article 4.2 Title 24 C.R.S .• the Victim Assistance and Law Enforcement Board of the 10• Judicial District has made the following award: Grantee : Englewood Department of Safety Services 361 5 South Elati Street, Englewood, Colorado 80110 Grant number: 98-38 Project Title: Victim Assistance Program Purpose of Grant Funds : Police Department Victim Assistance Advocate Services/Equipment Being Funded: Salary and benefits Grant Period: January 1, 1998 to December 31, 1998 Amount of Grant Award: $12,109 Quarterly Installments: Four (41 quarterly paymentS of $3,027 BE IT UNDERSTOOD THAT: (11 All disbursement of awards are contingent upon the availability of VALE funds. (2) The contents of the grant application will become comractUal obligations of the grant recipient and are incorporated into this contract as if fully set forth herein . (3) The grant recipient is required to submit Financial Reports quarterly: April 30. 1998. July 31, 1998. October 31, 1998 and January 31, 1999 for funding for 1998. The report due on January 31, 1999 shall be the year end report. Financial Reporting Forms will be provided by the VALE Board. Grant recipients are required to use these forms. ...... • X H I ' • I T A ' • < •. .. ., •· • 0 I -• 0 t~ • <. Englewood Department of Public Safety 98-38 (41 The grant recipient is required to submit Program Reports on July 31, 1998 and January 31, 1999, which address any special conditions that are listed in this contract. The report due on January 31, 1999 shall be the year-end report. It shall show totals for the entire year and must address any special conditions that are listed in this contract. Program Reporting Forms will be provided by the VALE Board. Grant recipients are required to use these forms. Reports shall be sent to: Francie Miran, Grant Evaluator VALE Board District Attorney's Office 7305 South Potomac Street, Suite 300 Englewood, Colorado 80112-4031 (303) 643-4600 (51 Failure to submit these required reports on the dates due may result in termination of the grant award, return of awarded funds or the loss of future funding by VALE. (61 Special conditions for the award which have been stipulated between the VALE Board and the grant recipient are as follows: None (71 Any equipment purchased with VALE funds must remain with the gram recipient. Equipmem must be used for the purpose designatad in the grant application. Any use by others or transfer of ownership must be reponad to the VALE Board, in writing, prior to the occurrence of aich UN or tranlfw. The Board may approve such use or transfer or may request return of the equipment. (81 Any change in the use of gram funds shall be approved by the VALE Board. The request for such change shall be in writing. Approval of the VALE Board shall be obtained prior to any such use. (91 Amendmem of any other terms of this contract shall have prior approval of the Board . Requests for amendment shall be in writing. I 101 The grant recipient shall submit written notification by o,c,mt,er 1 • 1998 to the VALE Board if the gram recipient will have any r9fflaining funds at the end of the grant period . .. • • 0 . - ' '"It , - • • Englewood Department of Public Safety 98-38 • 0 I• - All unused funds shall be returned to the VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved by the VALE Board . Such requests shall include: The amount of remaining funds How the funds will be used When the funds will be expended Why the funds were not expended. Such request must be received on or before December 1, 1998. Upon receipt of the request, the VALE Board shall decide whether to grant or deny the request without further presentation or hearing. ( 11 l The grant recipient agrees that all funds received under this gram shall be expended solely for the purposes stated above and that any funds not so expended, including funds lost or diverted to other purposes, shall be repaid to the VALE fund. ( 1 2) The grant recipient agrees to comply with the letter and spirit of the Colorado Anti-discrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (C.R.S. Sec. 24-34-402) and required by Executive Order, Equal Opportunity and Affirmative Action. date April 16, 1975. ( 13) Non-compliance with any portion of this comract may result in: Withholding of funds The grant recipient returning money to the VALE fund Other action as deemed necessary by the members of the VALE Board Any combination of the above . ( 1 4) All grant recipients shall make available to the Board or its authorized designee all current books, records , procedures or other information relative to the grant application and implementation. (15) The funds granted by this contract shall be disbursed in quarterly installments pending VALE Board approval of all required reports and verification of expenses . ... •· • 0 I - • Englewood Department of Public Safety 98-38 • 0 • The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Project Director Financial Officer Authorizing Official John C. Bennett Chair, VALE Board Date ________ _ Date. _________ _ Date. _________ _ Date ________ _ Autnonpd Otficaal: The auttloriad official ii the paaon who ii. by virtue of such parson 's poaition, aumonz.s to -tnto comracm for the grant recipient. This could include: Mayor o, Ci1V Manager, ~ of the Coumv Commiaion ... Diluict Anomay, Pr..-n or ~ of the Board of Dir9cuJrs. Suc,e,in•ld!Mt. o, Olt9 Chiaf Eucu1ive Officer . fin!nci!I Officer: The parac)fl. tapc)IISible for .. finalCial man.. --to the program and who ha f9aPC)1181biiity for the accouminO, tnenagament of funcll. veriflcalion of ~. audit informnon and finlnclal '9DMS, The parson who IC'lUallv ~ me finical IIIDCl'1S may be undar the a,parvilion of me FinanClal Offar. The Financial Officer mun be • s-aon Oltler 1t1a1 me AUlhoriz8d Otflcial or the Project Dnctor. Pr91!CJ Director: The parson who ha dnct 1apc,1ieibill1v for me implema,talioi, of the projact. Thia s-aon snould comblna knowledge and ..,. .. a in the IJl1lilcl -with abilllv to adminia• the projact and IUl*ViN parsonnal. He/she lhara fWIDOlllibilil.-wi1h the finalCial Office for 9Nino that II ~ - Within the apc,rOV9d budQM . Thia parson wil norma1v davole • major ponion of hil/h8' time to me IIRliect and • fWIDOlillble for rneM1ng II iws,onino reQUirwMnla. The Plaiect Dnclor muat be • parson omar than the Au1honml OffiClaj or the Financial Officer . -•• ,,, _ •· • 0 , • •, • SECTION A: PROJECT CONCEPT/DESIGN 1. Description of the applicant agency: The Englewood Department of Safety Services is comprised of the police and fire divisions for the City of Englewood. 2. Substantiate or quantify the problem your program is designed to address within this communitv. i.e. factually or with other supportive documentation . / During the 1996 grant period from January l, 1996 to December 30, 1996, there were 142 arraignments in Municipal Court. The victim witness advocate contacted 114 new victims during that time. There were ill contacts with victims at various hearings, telephone conferences or personal appointments to discuss victim's needs. 3. Description of the project which would be funded by VALE funds in the 18th Judicial District. (Be specific regarding what services VALE funds wiil provide to~ community.) The victim/witness advocate for the municipal court in Englewood will provide support for victims of domestic violence through the court process. 4a. Identify and describe the project 's goals and objectives. Your objectives must be measurable and specific . • To provide a vict im/witness position to ensure support for victims of domestic violence through the court process according to the standards set forth in the Victi m 's Bill of Rights . • To provide fo llow-up wi th victim after court . • To educate v icti m of dy namics of domestic violence . • To prov ide rere:T:il to appropriate communi ty resource s such :is vi ctim co mpensation . co unse li ng , legal or financ ia l assistance . • • • 0 , I - • • • • SECTION A: <Continued} Sa Continued • The city of Englewood will increase their contribution toward lvls . Sena 's salary to half of the touil cost. We are asking for the other half from VALE. Hopefully, the city will eventually be in a position to fund the entire cost of the program. Sb. How do you plan to resolve these problems? NIA 6a. Define how this prograrniproject will address the guidelines for assuring the rights of victims and witnesses as outlined in Section 24-4.1-302.5 C.R.S. (List specific services to be provided.) The victim/witness services address specific victim service needs: • Support for the victim through the court process; including help with understanding the vocabulary of the court and answering questions about the proceedings . • Ensure that the victim· s wishes are met, such as no contact orders or rest itution. • Offer infonnation on relevant community resources available to help the vi ct im. such as financial help or legal assistance. • G i,·e vi ctims applications for victim compensation and a selection of therapists who are effective in working with domestic violence. • Answer questions on the status of the case , including investigation , pro secutio n, trial and sentencing . • Provide follow -up to ma intain conuc t with the victim and continued enc ounge me:1t and su pp o rt . 3 • . • • 0 • .. • • <, SECTION B: SERVICE INFORMATION 1. A. Define the population and geographic area targeted for service through the project. This program will be available to all victims of domestic violence who are victimized in Englewood and whose case is heard at the Englewood Municipal Court. B. If the project is not located entirely in the 18th Judicial District, what percentage of services would be for victims and witnesses in the 18th Judicial District? The project is located entirely in the 18th Judicial District. 2. A. What number of people will be served by this project during this contract period? (Identify sources of information.) In the 1996 grant period, there were 114 new victims served in the Municipal Court as documented by court records. This number will increase in 1997. There was an average of 12 arraignments per month in 1996. In the first half of 1997, the average number of arraignments was 21. B . What number of people are currently being served and how'? (Identify source of infonnation.) As of August :!5. l 99i, there were 4-' 1 active cases in municipal court as documented by court records. There are 460 victims being served by the victim witness advocate . 5 --------. ' . ' .. . ' ., • • 0 '--. I • • ,~ • . , .. ... SECTION B: <Continued}: 3. Continued Susan McDonnell, M.A., is the coordinator and supervisor of the project. The Victim Wimess Advocate, Lynn Sena, submits a daily record of court activity to Ms. McDonnell which includes victim name, referrals made, victim compensation information. restitution requests , etc . The Englewood Deparunent of Safety Services and the Municipal Court have two computers for the offices at the police station and court. Records are entered each day into the court terminal, consequently information is efficiently stored and available to the Victim Assistance Coordinator. Contacts made to victims through the police department office are also readily available to court. This allows efficient follow-up and continuity. SECTION C: EVALUATION INFORMATION l. How will you evaluate whether or not this project has met its stated goals and objectives':> Statistics are kept on each court case including the number of victims who accept counseling and repeat offenses, if any. Victims continue to report a great degree of satisfaction with the court program as reported on the client surveys returned. 2. Do you currently survey your clients to determine client satisfaction with the serv ices provided? 12] Yes O ~o A. If yes , pkise provide a random sampling of client satisfaction s urv eys prov ided to yo ur agenc y within the past I.:? months . 8 . If no . ho w do you plan to dete:-:n inc! client satisfaction wi th the! servi ce s pro v ided. 7 "' -. . • . .. • • 0 , I ]- • • • • • SECTION E: CONTINUED 3. If no , please identify other funding sources and amounts received within the past two years. Do not include other VALE funding. Please also include other pending grants. SOURCE DATE OF AWARD AMOUNT City of Englewood will contribute one half of the total cost of the program. 4. Are you currently receiving VALE funding? 181 Yes D No If yes, please identify the Judicial District and the amount requested and received. Date of Award January l, 1997 District Amount Requested Amount Received 18 $13,727 $10,296. 5. Will you be applying to other VALE Boards for funding? O Yes 18] No If yes , please identify the Judicial District and the amount requested. Date of Request District Amount Requested 9 --------. ' I •, .. • • 0 l .. I • • ·, • SECTION E: {Continued): 8. Describe the volunteer and/or in-kind services that will be used for this program/project. 9. No volunteer hours contribute to this program. 10 . What pe!rcent:ige of your total budget is this request for VALE funds? 50% of the total budget. 11. If this program/project is to continue beyond the initial funding period, please identify how the program/project will be funded in the future. Please be specific. Funding for the victim/wimess program will be requested in the 1998 budget. Hopefully the city will approve this entire expenditure. If that is not possible , I will request the city to approve 75% of the total cost of the program. The City of Englewood has been responsible in assuming their share of successful programs when it is financially able. Two budgets are required: 1. An a1ency victim assistance buqet that includes all fundia1 sources and a specific project budget. 2. A budget narr.itive that includes justification for requested items. (Budget should show by line item where V.4LE/unds would be used.) 11 • . .. ,... • • 0 f "" ,. I - - • "' - ,. • ~ ·, • .. wty of Enqfrwood _1997 B d Cclor.Jdo u get Fund: General Department Safety Services Missicn Statement i'he cecar:ment's missicn is to prcvic:e i sate . sec-.;re ,nvircnmem and nr.prcve jie cuaiity ct In far lhe c:cmmunit-1 :y ~in1~ng ttie impac: cf c:-:me. disas:er. ciscrcer. lire . hanrccus .:::ncilicns ana persc:nai emer;enc:es :hrci.:;h ei'fcm direc:ed :cwara: seeking ar.d fcnning ccmmunirt ;:rccierr.-sclv1r.g ~e!'s:,~ emphaizir.g mutual rni=ec: and intarac"'..cn : respcndinc; re c:=mrnunity necs anc: desires : prcviding :utlic: eduaticn ar:c: ;nicrmaticn fcc:.:sec en pers.:nal safe!y ar.d vclunwy compliance with me law : and prcvicinc; ai.:ality service !hrcuc;n crcfessicnal . efflc:ent utiliuticn of resources. Director of Safety Se!'Vices .~c:-,n ,s:raoc :i Pe1ic1 Ccr.aocns ;:,:uc.a S1..:ccr: S11l"11C1S C.:mmur:1caccn & ~ec:rc1 F:r, Ccerar.cr.s Flre Succcr: s.r-,as c:au1flc.u1cn :.:--:::::es 199' Ac:ual : .. :: :cs 1995 Ac:ual 11N "mud ludgec .. --· . --# • .; .; . •.z ..... ---•• ::r :: !!: •• & =-~ ....... 3 . ......... -·------ 11ti Budget ~ !C:. :e· ~CO .!-'C ; :.&! !~~ •:! ;cc ·-:!'." ~~ ' • • 0 l _ -I -• ... • • . . CITY OF ENGLEWOOD VICTIM/WITNESS ADVOCATE PERSONNEL COST ESTIMATE -1998 !Annual Salart Calculation : 1. Number of hours a week 40 2 . Number of weeks per year 52 3. Hourly base rate S 10 .78 Figul'9d at 50%of Column A Column A Multiply 1 (x) 2(x) 3 S 22 .422 S 11 ,211 l Benefits Calculation : 1. Medical Insurance $ 5 .152 $ 2,576 2 . Dental Insurance 736 368 3. Workers Compensation 245 123 4 . FICA 1,715 858 Totals $ 30 .270 $ 15 ,136 VALE funds requested G 50% $ 15 ,136 Engtewcod match @ 50% 15,134 $ 30,270 . , .. • • 0 I --__ I ·- • • • • (• ·, • PERSONAL AND CONFIDENTIAL RESUME Susan McDonnell 7026 South Cook Way Littleton, CO 80122 (303) 721-6153 EDUCATION: UNIVERSITY OF COLORADO/DENVER. Denver, CO September 1988 -June 1989 NORTHEASTERN UNIVERSITY. Boston, MA March 1984. December 1984 ASSUMPTION COLLEGE. Worcester. MA April 1981 -June 1983 Master of Arts Degree in Rehabilitation Counseling UNIVERSITY OF MASSACHUSETTS. Amherst, MA September 1975 -June 1979 Bachelor of Arts in Psychology OHIO STATE UNIVERSITY, Columbus, OH September 1963 -June 1966 EXPERIENCE: ENGLEWOOD DEPARTMENT OF SAFETY SERVICES: Englewood, Colorado July 1989 -present Position : Coordinator of Victim Services Responsibilities include : c On-scene crisis counseling for victims of crimes, i.e ., sex assault, child abuse . survivors of homicide etc.: o Counsel survivors of suicide . citizens in crisis etc.; o Works with the Englewood Fire Division , Fire and Rescue . to aid survivors of fires , injury , natural death etc.; Supervise Victim/W"rtness Advocate in Municipal Court; ,) Train and supervise staff of volunteers ; Establish liaison with community organizations , schools . hospitals and other agencies ; Provide training to police personnel , community agencies and citizens; Develop and implement special programs such as juvenile firesetter programs : grant writing ; ...... ,- • . \ I· • 0 , 2 I - •• YOUR OPINION MATTERS! Plecse rcte how well we served you in the follo·Ning oreos: Exct"llent Poor Courtesy oi ernptnye~t 0 2 3 4 5 3 4 s Pr c ,~~·:-e~s ;n ;::r~·:idir.g servic~ or infomicrion: 1 ~ 3 • 5 Overcil scTisfcc ti cn w ith ~oioyee 0_ Services : ~ 2 3 4 5 Dc~e of c::mtcct i ls) :) -QI Y+. P· r;::cse ci contcct l)_l;_.c.;,·\_J _____ _ • • • YOUR OPINION MATTERS! tf y c u wcl.'!c 'ike us l o re!ocn<.: t .;: Cl':, ,:,f yr-Jt.'r q1.:es tic:-s er comr.-:enrs . o i~cse ;.r,:,vic.; yo1.,;r ncrr.e . :::c:c::es s cr.d p r.r.r.e n1.:rroer. I'\ ,\ I L..-1!-('" Nc~e-:.., • ,,._ ,·c,* r'I l\,l -X-\ _t· - Ac:cre~s :~'i ~ {3,,,:,4-1 , ~\i ,µ.1:t 1%-"30t-- Cty . Stc:e !:c:'7 n~i1,><'b-ci t ... ~fC,l I 0 i"'C. c· c~ c :cv·,:-: =l,,,,c -e ~c : I·' • · - ~,"'Y'~ ,.5rv.::'\A..."--, . , • .. • • 0 - • • YOUR OPINION MATTERSI P!eose rctc hc,111 wel• we served you in the following cr!;cs: Excei:er.t Cc.u:te~ .,1 ·" 'I e mr;::lcyee~ (Y Ability 7c cr.swer , ·\ ycwr ~w,~s:;on,: /j Prof"lc mess in prov•d!ng S>!M<:"S ,-:--\ or ir .fcrrr:~:lon: I I; . ..._,,,/ Overdl sciisfoctic.r, with !:.-ii;:lcvee ~ ... L ,, L 2 Poor 3 4 5 3 4 5 3 4 5 .-1 / ::: 3 4 5 .• / ;: :'J _.-', .-;.,; : .. Core cf :::::r.1:::;ct __ .;;. .. ......;'......;.:..· ..,, ... -;;.··....;..· ---'-'- , : ., . ...;.. .,,,.-.. _. ·, • • t• • C, YOUR OPINION MATTERS! Plecse :e!l ws ·Nhot yo:J 11'",inlc at-cut !rye 1 , • ,.Jr service you received frcm the4-y IV fv ~ ~ \lic1miWitr.e!::; :"dvcccto! :t1.. _1 . · ,-.. ,,d! I J '-r , L/rJLJ ___ wa,r.;· ,___j_L-.--· l ;;; -, . / L, ,; ~I ,\ ·'~' .,1 b'' t:f?:. £.J·,· ;"L,/"'"lj,L , / ~/;.,-l ,.' ,,..,..-0-2 ~rt--,... / L.!.. _/.-/~~ ur I~ '"; -· _,. , _, , . £ .-,.---"""~J//~.--i'' =;L._ ... ·' ~_Lr_{u,.:.....-....ir_ . .,_, ---- ·' ..!.-• • .. .: ,,<' .---1 , ~-/ ' /.Jh'; < &-!' . r !__, __ ._ ,'!' (./ --------- ;; v,;l, wculd like us 10 re~oonc t :: c nv c,i •C•jr c;1.es :iors er c::,mrr.er,Ts . ::.1eC!e pr::vide your ncrr.e. cccress crd prcrs! m.rr.::t::r . .- -~ ~ .... ,-./..,-,, Ac :;1 ess : _,,... :"' ;;., / ' .,,,,,.,.,. ' :::tv . S c:e. !:c~·;.;LJ_;-:: ; .._ -/ .(_ .... ::, -~ ~-. ; • • • 0 I _ -I - YOUR OPINION MATI'ERS! P!ec;e rCT,; !",cw well we serve<: you in the foilc·Ning cr'!CS: ~ Poor c ,;i.r.:;1 c i ernc,c v ;"=s 4 5 ?".:r-;.,:1:·t:-:..~ -: ~,.-·"·-·-.-se .... .,,c~ ~~ ~--: :.~.::.: :r· -(-:; 2 :? s '-' Cve~=1I sc:-.::::.::ic:'l 'N i~ :t:•:::,C'1·~'! ~-=~·Ill'.=~~: t ,-2 :: 4 : _·._(:\ .. 1 1 ? ~. • IJI - • ~ • YOUR OPINION MATTERS! Plecse ·e!i u~ w~ct ";'<'.•'-' :r,ir.lr cr.,:,,,r :he A I C !,A se,ice y,:;u receivec ;;:;m ·::1? Ly ,Jy11 .:::,-c,lv'f"r Vic7:m/'Nitr.ess Ac·,c::-::e E' ... 1 ·, ·-c;: ,-. ·-·-•t.. , ... ,__,7 __ . -I :-:·,··-: =-:--:-·.:: -'"'--"'-------J . ' ... • • 0 - City of Englewood OFFICE OF THE CITY ATTORNEY Oanoai L. BNIIZffllln . City Attomey Nancy N. Reel . "-flt C:ty Attorney Dugan S. C-. "-' City Attorney August 27, 1997 Ms. Fr:mci :'vtiron VALE 7305 S . Potomac. Suite 300 Englewood. Colorado 80112-4031 • • ·, • •. Re : City of Englewood, Victim Advocacy Program Dear ~ls. Miron: ·' 3.ao Soulll Elali S1l9et E~. Colorado 111110-2:llk P110M (303) 792.2320 FAX (303) 792-2331 I am writing you to urge that the Victims Advoc:lle position with the City of Englewood be funded as a full time position. I have worked closely with the City·s Victims Advoc:lle office over the past four years, and have observed that it is no longer a pan-time advocacy position. With society's heightened awareness of the issues and problems surrounding domestic violence. there is a great urgency that the victims of these crimes be afforded contact with someone who can assist them in dealing with the conflicting emotions. and issues the victim is confronted with . '.\l o~t vi ctim, of Jomestic viol.:nce are in need of assistance on :my given day. not JUSt on he da_ s that the ad\'oc:i.te may be .ivailable. Lynn Sena. the current Victim's .-\d,cx:ate . .:on,tantl~ worl...s w 1th v1c11ms on a dally basis . In many instances. this is done on the -\J\'O<:a te ·~ O\•O 1me . The v1c 11m s :n our case rel~ upon ~Is . Sena in ass1sung them m !oc:umg o rg:i.n 1zat10n, lnd mJ1, 1ouals who .:an .i.,,ist them w11h food . counseling . day care . or Ii\ in g Jrran geme:m. • . .. • • 0 , .., ~ ) , ~ ' .. u r, c;, "' tll Ill N • • 0 i{ LI il,~ 111-~f[f !t1·:,~ 111;11~ I J!Ef I I~ t · ! 1,J!'•t l,'1 . J:.1-·,, 1 1,, ~ 1 r I l: It J ! r • ul 11 t li f i ~ I ! • • ~ 11 i I~,!, f J !illt iih J =• f .1 ,11 1h1 •1j•1 I.Hit l'! tlw!elJf IJ~!• IJ!it ' f I 1 f!l 1 if!'! ;i(J! lt 11!111! ~1,~11 lt·,il I .. 11 •· ( 1 ' .. I .. ' ' ,I 1J1l,, 1;ilf !t·I 1! li(rr: f!il• !f1)1~ ,. 1,1·11. J·•t 1 ,.,. J . f • f I .f I ,J I, n!l ,I JI llf • I,: ,1!•tl! l'~J 11ti! I ,rg:11 rll . r•'I• . . . , pn~ ""::.1~(')~ 1:18~ ~r!c,~C) Si ~ .:: • i:l ,... r-' ~~Q sa;~rn ~;~ a:~8r-g~ ... r: ....,.,.n O "i~ ':-' ..... ~ i;i 8 i~o'$!'7 •al"' ''f:5g~ ~?"I:;: o~v,'.!i It~~ on i'!~ ~~ ~~~ ~~~ ~~ oc.n Si ~~ it -l (t r .' •.. \ . ~ ' ~ . I • 'll I .. - • • • ,. - • t• • ' COUNCIL COMMUNICATION December 15, 1997 10a X Sut,tect A Bill for an Ordinance approving changes to Title 5, Chapter 2 -Trash Hauling Initiated By Department of Financial Services Staff Source Frank Gryglewicz, Director of Financial Services Susan Clark, Revenue & Budget Officer COUNCIL GOAL ANO PREVIOUS COUNCIL ACTION This Bill for an Ordinance deletes Paragraph F of Title 5, Chapter 2, Subsection 3 and replaces it with a new Chapter 26 clarifying the requirements for a Trash Hauling License for the protection of the citizens of Englewood. At the October 20, 1997 Study Session, the Clean, Green and Proud Commission presented their findings and recommendations regarding Trash Hauling and licensing thereof. RECOMMENDED ACTION Staff recommends that the City Council approve this Bill for an Ordinance. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDEN11FIED Trash Hauling Licenses are required to ensure that only qualified haulers with adequate insurance and which comply with existing waste dispoul requirements, provide IUCh NNices to the public. Changes in this Ordinance include requiring compliance wilh regulations regarding vehicles I.med, pa,ticipation in community clean-up and recycling proiecls, proper dilpoul of trash collected u well u restridil ig hours of operation. A separate license for Trash Haulers is necnHry due to the impact of this activity on the public's health and safety. Trash Haulers Licenses have unique aspects which require additional licen8e requirements and restrictions on transferability. Insurance is required because tt1ia bulirlN8 can pose significant risk of physical injury and illness to the public . No alternatives were identified. FINANCIAL IMPACT The City collected $280.00 in Trash Hauling License Fees in 1996 at $5.00 per truck, which is the current license fee . UST OF ATTACHMENTS Proposed Bill for an Ordinance Copy of proposed Trtle 5, Chapter 2 • . .. • • 0 , ... 1 - ] ORDINANCE NO. _ SERIF.s OF 1997 • • - '· BY AUTHORITY A BILL FOR COUNCIL BILL NO. 98 INTllODUCEDBYCOUNCIL MEMBER~~~~~~- AN ORDINANCE AMENDING TITLE 15, CHAPTER 2, SUBSECTION 3, AND ENACTING A NEW TITLE 5, CHAPTER 26, OF THE ENGLEWOOD MUNICIPAL CODE WHICH PERTAINS TO TRASH HAULING LICENSES. WHEREAS, the collection and diaposal of houaehold and commercial trash ia a growing environmental problem; and WHEREAS, the environmental and financial impac:ta of trash diaposal are felt by all the citizens of Englewood; and WHEREAS, the unregulated hauling or dispoaal of trash by unknown penona creates a pouible health and safety problem regarding prompt and proper disposal of trash; and WHEREAS, the liceaaing of Traah Haulers will l-the health and aanitation problems auociated with um-eeulated pick up of trash or waste; and WHEREAS, the liceminc al trash haulen will enc:oun,e the rec,dinc al materials which will relieve the diapoaal burden OD the enYironment; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOUOWS: 5octi111 1. The City Council al the City al Eqiewood, Colorado hereby amends Title 15, Chapter 2, Subeec:tiOD 3F oftbe Enciewood Municipal Code by deleting Pan,nph F . 15-2-3-F . Ne,--b Pl -..,e ia Mia b . ••-sills• ha r r •Mh ill h Gi., withe ..... abt . . r • Ii•••• t1wc•. t.. ,wt, 11e11tra11.rerable li11•1 b Pl be•••• t, the Dire•• ef Pi llilll Servi-.,.. --,.,. .... ,. •·11-~ •.• ,,.. bi h . Sod;jgp 2. The City Council of the City al Ea,lewoocl hereby enacta a new Title 5, Chapter 26, entitled Traah Hauling, which aball read u follows : -1- II - .. • • 0 , A , I ·- • • 0 t~ - CIIAPl'ER 28 TRASH HAULING SECTION: 5-26-1 : Definitions 5-26-2: License Required 5-26-3: Application For License 5-26-4: Special Conditions and Restrictions of License 5-28-1: DEFINITIONS: For the purposes of thia Chapter the following definitions apply: TRASH : TRASH HAULING: WASTE: DISCARDED MATERIALS INCLUDING, BUT NOT LIMITED TO HOUSEHOLD WASTES, FURNITURE, CONSTRUCTION SUPPLIES AND MATERIALS, GARDEN, LAWN AND LANDSCAPING SUPPLIES AND WASTES, SCRAP WOOD, METAL, OR OTHER MATERIALS, CLOTHING AND BEDDING. (SEE ALSO WASTE) ANY PERSON, PARTNERSHIP, OR CORPORATION TRANSPORTING TRASH FOR DISPOSAL FOR ANY FEE OR OTHER COMPENSATION IN THE CITY OF ENGLEWOOD. THE TERMS "WASTE" AND "TRASH" HAVE THE SAME MEANING FOR PURPOSES OF TIDS ORDINANCE. (SEE ALSO TRASH) 5-218-2: UCENBE BBQUIIIEI): IT SHALL BE UNLAWFUL TO PERFORM TRASH HAULING IN THE CITY OF ENGLEWOOD FOR ANY FEE, CHARGE OR OTHER COMPENSATION WITHOUT FIRST OBTAINING A LICENSE PURSUANT TO TlllS CHAPTER. 5-28-3: APPUCA110N FOR UCENSE: THE APPLICATION FOR A TRASH HAULING LICENSE SHALL BE MADE IN ACCORDANCE WITH THE PROVISIONS OF TITLE 5, CHAPTER 1. 5-218-4: SPECW.. CONDfflONS AND BESTRl~OF UCENBE: IN ADDITION TO LICENSING CONDmONS sJtt.!:QluH CHAPTER 1 OF TlllS TITLE, THE FOLLOWING SPECIAL PROVISIONS SHALL APPLY. A. ALL VEHICLES HAUUNG, TRANSPORTING, OR PICKING UP TRASH SHALL COMPLY WITH REGULATIONS RELATING TO SIZE, WEIGHT, AND LOAD AS DESCRIBED IN PART 5 OF THE MODEL TRAFFIC CODE FOR COLORADO MUNICIPALmES AS ADOPl'ED BY THE CITY OF ENGLEWOOD . -2- • " - • . ... •· • • "' - • . • 8. PARTICIPATION IN COORDINATED CLEAN UP PROGRAMS IS REQUIRED . THE LICENSE HOLDER MAY PARTICIPATE BY PROVIDING FREE PICK UP, REDUCED FEES, OR OTHER INCENTIVES TO CITIZENS OF ENGLEWOOD AS PART OF AN ONGOING EFFORT TO IMPROVE THE QUALITY OF LIFE IN THE CITY OF ENGLEWOOD . C. LICENSE HOLDERS MUST PROVIDE RECYCLING SERVICES TO cmZENS OF ENGLEWOOD AS MAY BE REQUIRED BY THIS CODE. D . THE HAULER MUST DISPOSE OF TRASH IN A STATE OR FEDERALLY APPROVED SITE OR FACILITY AND THE DISPOSAL SHALL NOT BE IN VIOLATION OF ANY FEDERAL, STATE, COUNTY OR CITY RULE OR .. REGULATION. E . THE LICENSED HAULER MUST NOTIFY THE LICENSING OFFICIAL OF HAULER'S LOCATION FOR DISPOSAL AND SHALL NOTIFY THE LICENSING OFFICER OF ANY CHANGE IN LOCATION WITHIN THIRTY (30) DAYS . F . NO LICENSED HAULER SHALL OPERATE ANY TRASH COMPACTING MECHANISM ON ANY MOTOR VEHICLE NOR SHALL A LICENSED HAULER ENGAGE IN ANY TRASH, RUBBISH OR GARBAGE COLLECTION ACTIVITY BETWEEN THE HOURS OF TEN (10) P .M. AND SEVEN (7:00) A.M., WHEN SUCH COMPACTING OR COLLECTION ACTIVITIES TAKES PLACE WITHIN OR ACROSS THE STREET OR ALLEY FROM A RESIDENTIAL DISTRICT OR WITHIN THREE HUNDRED FEET (300') OF A HOTEL. G . INSURANCE REQUIRED : LICENSE HOLDERS ARE REQUIRED TO MAINTAIN THE FOLLOWING LEVELS OF INSURANCE: 1. ALL MOTOR VEHICLES USED IN THE OPERATION OF THE LICENSED BUSINESS SHALL BE INSURED UNDER THE LAWS OF THE STATE OF COLORADO. 2. COMPREHENSIVE GENERAL LIABILITY WITH A MINIMUM COMBINED SINGLE UMIT OF LIABILITY FOR ( BODILY INJURY AND PROPERTY OF ONE HUNDRED THOUSAND DOLLARS ($100,000) PER OCCURRENCE AND AGGREGATE . • FAILURE TO MAINTAIN SUCH INSURANCE OR TO PROVIDE SUCH EVIDENCE ON REQUEST SHALL BE CAUSE FOR IMMEDIATE REVOCATION OF THE LICENSE. H . TRANSFER . TRASH HAULING LICENSES ARE NOT .J TRANSFERABLE. • • • 0 -3- I - ]-- • • t• • ' .. Ses;tjgn 3. Safety Clauses The City Council, hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Englewood, that it ia promulgated for the health, safety, and welfare of the public, and that this Ordinance ia necessary for the preaervation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bean a rational relation 1D the proper legislative object sought to be obtained. Sed;jgn 4 Severabjlity If any clauae, aentence, paragraph, or part of this Ordinance or the application thereof 1D any pel'IIOl1 or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect impair or invalidate the remainder of this Ordinance or its application to other persona or circumstances. Sed;jgn 5 JnGPnliatent Ordinances All other Ordinances or portiona thereof inconaistent or conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such inconaiat.ency or conflict. Sed;jgn 6. Eff'gt pf mpeal gr mgdificatign The repeal or modification of any provision of the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall have been incurred under such provision, and each provision shall be treated and held u still remaining in force for the purpoeea of sustaining any and all proper actiona, suits, proceedinp, and proaecutiona for the enforcement of the penalty, forfeiture, or liability, u well u for the purpoae of sustaining any judgment, decree, or order which can or may be rendered, entered, or made in such actiona, suits, proceN!inp, or proaecutiona. Sed;jgp 7. flulty. 'Ibe Penalty Provision of E.M.C. Section 1-4-1 shall apply to each and every violation of this Ordinance. Introduced, read in full, and paued on fint reading on the 15th day of December, 1997. Published u a Bill for an Ordinance on the 19th day of December, 1997. Thomas J. Burns, Mayor ATTEST: Loucriahia A. Ellis, City Clerk I, Loucriahia A. Ellia, City Clerk of the City of Eqlewood, Colorado, hereby certify that the above and foregoiq is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on ftnt reading on the 15th day of December, 1997. Louc:riahia A. Ellia -4- ,,,_ . ' • .. • • 0 l -~. - - • ,.. • • . . BY AUTHORITY ORDINANCE NO. j'i SERIFS OF 1997 COUNCU. BILL NO. 101 INTRODUCED BY COUNCU. MEMBER BRADSHAW AN ORDINANCE AMENDING TITLE 5, CHAPl'ER 3B, SECTION 5, ENGLEWOOD MUNICIPAL CODE 19815, TO PROVIDE FOR CONCURRENT REVIEW BY THE ENGLEWOOD LIQUOR LICENSING AUTHORITY AND THE STATE OF COLORADO LIQUOR ENFORCEMENT DMSION OF NEW LIQUOR LICENSE APPLICATIONS IN ACCORDANCE WITH THE STATE OF COLORADO LIQUOR CODE REGULATION. WHEREAS, The State of Colorado Liquor Code Regulation 47-137.1 (now ,7-324) became ell'ective December 1, 1996 permittiq tbe State to nwiew an application at the same time u the local authority for an ldclitional fee al $500.00 thereby uvm, the applicant time; and WHEREAS, amending Title 5, Chapter 38, Section 5, En,lewood Municipal Code 1985, will allow tlm c:oncurrent review; NOW, THEREFORE, BE lT ORDAINED BY THE CITY COUNCU. OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Sec:tiAP 1 Title 5, Chapter 38, Sectim 5, Enpewood Mumcipal Code 1985, ia bseby amended by adcliq a new parqrapb H to read u follcnn: ~:Fe.: K CONCURRENT RE\IIEW *500.00 Introduced, read in full, and puaecl on tlnt readiq on the 17th day alNOYmlber, 1997. Publiahed u a Bill for an Ordinance on tbe 21at day alNcmmaber, 1997. Read by title and puaecl OD ftnal rwlinc Oil tbe 15th day all>ecanber, 1997. Publiahed by title u Ordinance No. __, S... al 1997, on the 19th da:, al December, 1997. ATTEST: Loucriahia A. EW., City Clerk -1- Ii -. . , 10 bi .. ' • • 0 , - - • • • .. I, Louc:riabia A. Ellia, City Clerk of the City of Eqlewood, Colorado, hereby certify that the above and fanping ia a true copy of tbe Ordinance puaed on final readinc and publiahed by title u Ordinance No. _. Seriea of 1997. LoucriBbia A. Ellia -2- . ' .. • • 0 # I • ,, - • - COUNCIL COMMUNICATION December 15, 1997 10c i SUbfect Collective Bargaining Agreement between the City and the EFFA for 1998 Initiated By Staff Source Department of Administrative Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Tom Kershisnik, Acting Director of Administrative Services The previous Collective Bargaining Agreement with the Englewood Fire Fighters Association was approved by Council for 1997. RECOMMENDED ACTION Staff requests Council approval of the 1998 Collective Bargaining Agreement between the Englewood Fire Fighters Association and the City of Englewood. The contract covers approximately 50 employees. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood and the Englewood Fire Fighters Association entered into negotiations in May of 1997 in accordance with the City of Englewood Charter. The members of the Englewood Fire Fighters Association duly ratified, by a majority vote, the Collective Bargaining Agreement. The significant changes to the contract are as follows : 1. Under Article 8 , page 5, employees covered by the Contract will receive a three and ~uarter percent (3.25%) increase on the 1997 base wage rate effective January 1, 1998. 2 . Article 33 on page 21 was added to the contract to address the State of Colorado Death and Disability Contribution . Effective January 1, 1997, the State transferred responsibility for the funding of this benefit to local jurisdictions. The contribution is required for all new hires after January 1, 1997. The City and new Fire Fighters will each be responsible for 50% of the contribution . This amounts to 1.2% of gross pay for each party. FINANCIAL IMPACT The impact of the salary increase on wages, and benefits impacted by wages, is approximately $93,000 for 1998. The impact of the State Death and Disability contribution is approximately $450 per new hire . It is projected that there will be three new hires in 1998. The aggregate cost of the contribution will be less than $1,400. UST OF ATTACHMENTS Proposed resolution EFFA Collective Bargaining Agreement for 1998 • . .. •· • 0 f " ~ I - RESOLUTION NO. _ SERIES OF 1997 • • • \. jOt,. \ A RESOLUTION AUTHORIZING THE COLLECTIVE BARGAINING coNTRAcr BETWEEN THE ENGLEWOOD FIREFIGHTERS LOCAL NO. 1736 AND THE CITY OF ENGLEWOOD FOR THE PERIOD OF JANUARY 1, 1998 THROUGH DECEMBER 31, 1998. WHEREAS, the previous Collective Bargaining Contract with the Englewood Firefighters Local No. 1736 wu for the year of 1997; and WHEREAS, the City of Englewood and the Englewood Firefiabten Local No. 1736 entered into negotiations on May 15, 1997, in aa:ordallce with tbe Enclewood City Home Rule Charter; and WHEREAS, the memben of the Englewood Fin6ptaa Local No. 1736 duly ratified, by a majority of the memben, the Collective Barpininc Contract; and WHEREAS, approval by the Enclewood City Council of tbe Collective Barpining Contract between the Enclewoocl Firefilhten Local No. 1736 and tbe City of Englewood for the year of 1998, ia hereby given; NOW, THEREFORE , BE rr BBSOLVED BY THE CITY COUNCll. OF THE CITY OF ENGLEWOOD , COLORADO, AS FOLLOWS : $ec;ti111 l . 'lbe City Coancil oftbe City ofBnp,waod, Colarado--, approves tbe Collective Barpinins Contract w-tbe ....._. Pb....._• Local No . 1736 and tbe City of Eapwood for tbe period of Januar, 1, 1998 dlroaab Dacwnb-31. 1998, attacbed hereto u Exhibit A. $ec;ti111 2. The Mayor and tbe City Clerk are --, aat:bamad to aip and attmt tbe Collective Barpinins Contract between tbe Enclawood ~ Local No. 1736 and the City of En,lewood, Colorado, for the year of 1998. ADOPTED AND APPROVED tbia 15th day ofl>acaDber, 1117. ATTEST : Loucriahia A. Ellia, City Clerk I, Loucriahia A. Ellia, City Clerk for the City of Eapawood. Colorado, banby ca"dly the above ia a true copy of Reaolutiall No ._ Serie-of 1997. ' ' .. . . • • 0 r .. I • . .. • (, COLLECTIVE BARGAINING CON'I'RA.CT BETWEEN 1HE ENGLEWOOD FIRE FIGHTERS LOCAL 1T"'6 AND THE al'\' OF ENGLEWOOD FOR 1HE YEAR 1998 ' ;, " - • X H I • I T A . , ... • • 0 f ,u~ 1 I • ' I -• " • <. - INDEX ARTICLE 1 RECOGNITION Page 2 ARTICLE 2 EMPLOYEE RIGHTS P:ige 2 ARTICLE 3 BULLETIN BOARDS Page 3 ARTICLE 4 DUES DEDUCTION Page 3 ARTICLE 5 RULES AND REGUlATIONS Page 4 .. ARTICLE 6 DURATION OF CONlRACT Page 4 ARTICLE 7 HOURS OF WORK Page 5 ARTICLE 8 COMPENSATION Page 5 ARTICLE 9 OVERTIME Page 6 ARTICLE 10 ACTING PAY Page 9 ARTICLE 11 ANNUAL LEA VE Page 9 ARTICLE 12 PERSONAL LEA VE Page 10 ARTICLE 13 DISABILITY -'IEMPORARY Page 11 ARTICLE 14 DISABILITY -ON-raE-JOB INJURY Page u ARTICLE 15 Mil.IT ARY LEA VE Page u ARTICLE 16 FUNERAL LEA VE Page 13 ARTICLE 17 JURY DUTY AND wrINESS SERVICE Page 13 ARTICLE 15 HOLIDAYS Page 13 ARTICLE 19 VOTING LEA VE Page 14 ARTICLE 20 TRADING TIME Page 14 ARTICLE 21 LEA VE wrraour PAY Pqe 15 • • 0 , • -• • INPEX (CONTINUED) ARTICLE 22 UNIFORMS ARTICLE 23 AUTOMOBILE ALLOWANCE ARTICLE 24 INSURANCE ARTICLE 25 DENTAL INSURANCE ARTICLE 26 LIFE INSURANCE ARTICLE Tl RETIREMENT BENEFITS ARTICLE 28 LAYOFF ARTICLE 29 EDUCATIONAL INCENTIVE ARTICLE 30 SETfLEMENT OF DISPUTES ARTICLE 31 SUPPUES ARTICLE 32 DRUG TESTING At'ID PHYSICAL FITNESS ARTICLE 33 DEAnl AND DISABnn"Y ASSESSMENT ARTICLE 34 EXCLUSIVENESS OF CON"IRACT ii Page Page Page Page Page Page Page Page Page Page Page Page Page 15 16 16 17 17 17 17 18 18 21 21 21 22 ' ' .. ' . • . ' ., • • 0 • • - ,. COLLEcnVE BARGAINING CONTRACT BETWEEN I• TIIE ENGLEWOOD FIRE FIGHIERS LOCAL #1736 AND THE CITY OF ENGLEWOOD FOR THE YEAR 1998 This contract is entered into by and between the City of Englewood (hereinafter referred to as the "City") and the Englewood Fire Fighters (hereinafter referred to as the "Union"). It is the purpose of this contract to achieve and maintain harmonious relations between the City and the Union; to provide for equitable and peaceful adjustment of differences which may arise, and to establish proper standards of wages, hours and other conditions of employment. Except where limited by express provisions elsewhere in this contract. nothing in this contract shall be construed to restrict. limit, or impair, the rights, powers and authority of the City as granted to it under the laws of the State of ColoradQ and the City's Charter and Municipal Code. The rights, powers, and authority include, but are not limited to, the following: A The determination of Fire Department policy including the right to manage the affairs of the Fire Department in all respects. B. The right to assign working hours. including overtime. C. The right to establish, modify or change work schedules, manning of appar:itus, amount of appar:itus in the main or reserve t1eet, etc. D . The right to direct the members of the Fire Department including the right to hire, promote, transfer or discipline or discharge for cause, any fire fighter within the Fire Department. E. The table of organization of the Fll'e Department including the right to organize and reorganize the Fire Department in any manner it chooses, including the size of the Fire Department and the determination of job classific::uion and ranks based upon duties assigned. F . The determination of the safety, health and property protection me:asure for the Fire DeparunenL ,,,_ .. • • 0 , • "' - ·, • <. G. The allocation and assignment of work to all fire fighters within the Fire DepanmenL H. The determination of policy affecting the selection or training of fire fighters. I. The scheduling of operations and the determination of the number and duration of hours of assigned duty per week. J. The establishment. discontinuance, modification and enforcement of Fire Department rules, regulations and orders. K. The transfer of work from one position to another within the Fire DepartmenL L The introduction of new, improved or different methods and techniques of operation of the Fire Department or a change in the existing methods and techniques. M. The placing of service, maintenance or other work with outside contractors or other agencies of the City. N. The determination of the number of ranks and the number of fire fighters within each rank. 0. The determination of the amount of supervision necessary. ARTICLEl.RECOGNfTION The City recognized the Union as the organization certified pursuant to the Charter of the City of Englewood. as the sole and exclusive collective bargaining agent for all full. time classified Englewood Fire Fighters including FIJ'e Fighter, Driver-Operator-Engineer, Fire/Medic and LieutenanL ARTICLE 2. EMPLOYEE RIGHI'S A A full-time classified employee covered by this contract shall have the right: 1. To form, join. suppon or participate in or to refrain from forming. joining, supponing or participating in any employee organization or its lawful activities; and 2. Bargain collectively through their cenified employee representative. 3. No employee shall be interfered with. restrained. coerced or discriminated against bec:i.use of the exercise of these rights nor shall the right of an individual employee to discuss employment concerns with the City be infringed upon. 2 . , .. • 0 I -• • • <. ARTICLE 3. BULLETIN BOARDS A The City agrees to provide space in the fire station for Union bulletin boards which shall be properly maintained by the Union. They arc to be used for the following notices: 1. Union meetings. 2. Union elections. 3. Reports of Union committees. 4. Rulings of policies of the International Union. 5. Recreational or social affairs of the Union. B. The union agrees that there shall be no other general dismbution or posting by the Union or employees upon City property, provided, however, the Director of Safety Services may permit other material not provided for above at his/her discretion to be posted or distributed. The material posted shall not contain anything reflecting derogatorily upon the City, any of its employees, or any other organization of City employees. The City agrees that during working hours on City premises and without loss of pay, Union members may be allowed to: attend Union and/or management meetings, post Union notices. solicit Union membership during employee's non-work time, and one on-duty representative will be allowed to assist an employee on grievances, or appeals, provided advance notice is given to the Director and the work load permits. ARTICLE 4. DUES DEDUCTION A The City agrees to deduct the Union dues twice each month from the pay of those employees who individually request in writing that such deductions be made, subject to the garnishment laws of the State of Colorado. The amounts to be deducted shall be certified to the City Finance Director by the Treasurer of the Union. and the aggrepte deductions of all employees shall be remitted together with an itemized statement to the Treasurer by the 15th of the succeeding month, after such deductions are made. The authorization shall be revocable during the term of the Contract, upon a thirty (30) day written notice by the employee to the City Finance Director. B. Deduction shall be made from only two (2) payments of wages each month, except that if wages are not paid an authorized employee on the last payday of a given month. deduction for that month will be made from any wages which may be paid to him/her on the next succeeding final monthly City payday. It is expressly understood that the City assumes no liability and shall not be liable for the collection or payment to the Union of any dues during any time that an employee is not actually working for the City and actually on the payroll of the City. In the event of error on the checkoff list, the City will not be responsible to make adjustments, until notified by the Treasurer of the Union. C. The Union shall indemnify and bold the City barmless against any and all claims, suit, orders or judgment brought or issued against the City as a result of any action taken or not taken by the City under the provision of this Article. 3 "' - .. • • 0 , • • t• • D. Changes in the dues amount to be deducted shall be limited to two (2) changes each year and provided a thirty (30) day written notice is provided to the City Finance Director. E. Should the change in the deduction amount or method require a computer programming change, the Union shall be responsible for that cost of such change or changes. at $30.00 per hour with a four (4) hour maximum. Payment from the Union shall be made to the City Finance Director within ten (10) days of receipt of billing. ARTICLE 5. RULES AND REGULATIONS A. Except as limited by the express terms of this contract, the City retains the right to promulgate reasonable rules, regulations, policies, procedures and directives. Said rules, regulations, policies, procedures and directives which are an alleged violation of this contract shall be subject to the grievance procedure. B. The City agrees to consult with the Union concerning the formulation of changes of rules and regulations, policies, procedures and directives. ARTICLE 6. DURATION OF CONTRACT A. This contract shall take effect on January l, 1998, and shall continue in force to and including December 31, 1998. B. This contract or any pan of it. may be terminated or renegotiated at any time by mutual consent of both parties. C . If any article or section of this contract should be held invalid by operation of law or the District Court, or if compliance with or enforcement of any article or section should be restrained by such District Court, the remainder of this contraet shall remain in full force and effect, and the parties shall promptly meet and confer for the purpose of anempting to arrive at a mutually satisfactory replacement for such article or section. D . The parties agree and understand that provisions relating to employees covered by this contract shall in no way displace or modify present or future statutory c:ise law of the State of Colorado. E. The parties acknowledge that during negotiations which resulted in this contract, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter appropriate for meetings and to confer and have discussions and that the understandings and agreements arrived at by the parties after this exercise of that right and opportunity are set forth in this contract. 4 . , •. .. • • 0 ' .;. t '., r I ]- J- • • '. • • ARTICLE 7. HOURS OF WORK A For those employees assigned to shift work, the work schedule shall normally consist of any average of seventy-two (72) hours of work in nine (9) consecutive days, reoccurring work cycles based on a twenty-four (24) hour alternating basis of Berkley system. B. Employees assigned to non.shift work shall normally be scheduled for an average of at least forty ( 40) hours of work in seven (7) consecutive day reoccurring work cycles. C. It is specifically understood and agreed that nothing herein shall be construed as guaranteeing employees a minimum or maximum number of hours per day or per week. D. The work schedule may be changed by the Director of Safety Services provided a minimum nine (9) days advance notice is given. Work schedules may be changed without advance notice in the case of emergencies as determined by the Director of Safety Services. ARTICLE 8. COMPENSATION A The salary schedule that becomes effective on January 1, 1998, is as follows, and reflects an increase of 3.25% over the 1997 salary schedule. Regular Straight Premium or Tune Hourly Overtime Rate .Rate.. Monthly .ADmlll FU'efi&bter (probationary) $10.78 $16.16 $2,615.00 S 31.38().00 FU'Cfighter m 12-"7 18.40 '2.'/77.25 35,727.00 FU'Cfighter ll 13.50 20~4 3,275.00 39,300.00 Firefighter I 14.85 '12.21 3,602.50 43,230.00 Fll'emedic Il 14.85 ZL"1 3,602.50 43,230.00 FIJ'emedic I 16.33 24.50 3,962.75 47,553.00 Driver /Operator/ Eqineer 16.33 24.50 3,962.75 47,553.00 Lieutenant 17.96 26.94 4,359.08 52,309.00 s . . , , •, .. • • 0 I - • • ,. ·, • B. (1) The pay rate for Driver Operator Engineer is 10% more than Fire Fighter I. The pay rate for Lieutenant is 10% more than the rate for Driver Operator Engineer. (2) The base wage rate for Fire Fighter II is ten percent (10%) below the base wage rate for Fire Fighter I. The base wage rate for Fire Fighter m is ten percent (10%) below the base wage rate for Ftre Fighter II. (3) In no event shall an employee's base wage rate be reduced for the year 1997. C. The compensation figures identified in Paragraph A above are based upon the number of regularly scheduled hours per month and per year including overtime, and are not adjusted for because of the city's biweekly pay system. The methodology used in determining the hourly, premium/ overtime, monthly and annual compensation is contained in Appendix B attached. D. The hourly rate set forth above is the employee's straight time hourly wage rate for the purpose of computing premium/overtime compensation. The annual compensation reflected in Paragraph A above includes compensation for scheduled overtime. E. In the event the seventy-two (72) hour work schedule based upon a nine (9) day reoccurring work cycle identified under Section 7(k) of the Fair Labor Standards Act is adjusted or amended, the hourly wage rate identified in Table 1 shall be adjusted so that the end result shall continue to reflect an annual gross compensation as identified in Paragraph A. F. Effective January 1, 1988, in addition to their regular hourly wage rate, qualified employees holding the rank of firefighter who are assigned and authorized by the Fire Chief to perform on a regular basis Fire Medic duties shall receive a ten (10%) percent wage increase over and above the affected employees' regular hourly wase rate. G. In addition to their regular hourly wage rate, shift fire investigators assigned and authorized by the Director of Safety Services will receive $100.00 per month or its hourly wage rate equivalent. ARTICLE 9. OVERTIME A. Standard Overtime . 1. Upon determination that the reponing of assigned personnel to the duty shift is below the City established level. the call to off-duty personnel for overtime will be made. 2. Non-exempt employees covered by this contract working in positions other tMn their actual rank are counted in acting capacity. In the event requirements necessitate positions be filled with actual rank, persoMel of said rank will be ordered in. 6 --... ' . , • • • 0 , I - - • B. • • • 3. Non-exempt employees covered by this contract shall receive ovenime compensation for work performed over and above the assigned work schedule. Any overtime compensation for training shall be pursuant to the provisions of the Fair Labor Standards Act. All ovenime compensation shall be calculated at time and one-half (1 1/2) of the employees regular wage rate. 4. The person working overtime will be paid actual hours worked for that position which he/she fills. The method used to select Fire Fighters to work ovenime situations will be contained in procedures published by the Director of Safety Services. The procedures will provide a fair and equitable distnbution of ovenime. The procedure will contain a selection process whereby an eligible individual will not forfeit his/her position in the selection process if: less than a twelve-hour block of time is worked; if the employee is sick or on annual leave; or if this would require the employee to work seventy-two (72) conseaitive hours. or more. Refusal for sickness will be accepted only if the employee was absent the last duty day due to illness or temporary disability leave. Annual leave is the period of time from the end of the last day worked until the employee returns to duty. However, if an employee is on annual leave, he/she bas the option to work on any but his/her own shift. 5. H no off-duty personnel wish to work, the Shift Commander will order in the first person be/she contacts following the normal rotation. H the overtime person is not at the assigned station by 0700. the person off duty will automatically be given one (1) hour overtime, minimum. and thereafter in half (1/2) hour increments. 6. H at any time during the shift the absent personnel returns to duty, the officer in charge will relieve the person working that overtime position. The person working the overtime will be paid a minimum of two (2) boun worked. If more than two (2) boun are worked, bis/her time will be computed to the nearest next half (1/2) hour. 7. No one other than the Director of Safety Services, the on-duty Shift Commander, or acting Shift Commander, Union representative, at the request of the employee, with the employee and management personnel present, shall have access to or review the overtime cards. Any person not following this policy or found tampering with the file will be subject to disciplinary action by the Director of Safety Services . Emergency Overtime. 1. Emergency overtime is defined as a multi-abrm situation or disaster where more than normal manning is required and must be authorized by the Director of Safety Services. 7 --~ ·-----~ ' • l • • 0 l I ] • •· • I• • (. 2. When non-exempt employees covered by this contract work overtime on an emergency call back basis, that overtime shall be computed on a forty ( 40) hour duty week wage basis. C. Combined overtime. D. 1. When a non-exempt employee covered by this contract is working a standard overtime shift and responds to an emergency with other employees called an emergency overtime, he/she will be compensated on the emergency overtime basis during the period of that emergency. Compensatory Ttme. 1. Compensatory time including unused personal leave, holiday time and overtime hours may be accumulated as compensatory time up to a maximum of 150 hours. 2. Accumulated compensatory hours may be cashed out for pay subject to a maximum of 75 hours per year. 3. At any time during the year at the City's option any compensatory time accumulated by an employee in excess of seventy-five (75) hours may be cashed out for pay at the employee's regular hourly wage rate. 4. Employees must notify the Depanment by October 1 of each year, of their intention of receiving compensatory pay in lieu of time off. Payout for compensatory time hours acaued will be based on the total number of hours on record as of October 1 of each year. 5. The use of compensatory time off shall be determined by the needs of the Depanment and taken at times approved by the Director of Safety Services. 6. (a) At the employee's option, compensatory time including unused personal leave houn and holiday hours sball be transferred into a compensatory time bank subject to D. l above or paid out at the employee's regular hourly wage rate. (b) At the employee's option, any overtime hours acaued may be tranSferred into the compensatory time bank subject to 0 .1 above or paid OUL 7. All compensatory hours in excess of 150 will be paid or taken in time off at the discretion of the Director of Safety Services. 8 . , •, .. .,, • • 0 f ,.. ..... I - • • • • ,~ . • ' ARTICLE 10. ACTING PAY All acting positions assigned and authorized by the Director of Safety Services or the Director's designated representative will be compensated at full pay. The employee must be in the position three (3) consecutive shifts before the employee becomes eligible for acting position compensation. Such pay shall be retroactive to the first day the employee assumes responsibility of the position. Acting assignments will be made according to the following procedure: Actin& D,O E, First Priority • Eligibility List Second Priority· Check-off List Third Priority -Fire Fighter ill Fourth Priority -Fire Fighter II Actio& Lt, First Priority -Eligibility List Second Priority • DOE/Fire Fighter m Third Priority • Fire Fighter II ARTICLE 11. ANNUAL LEAVE A schedule: Shift work employees shall be entitled to annual leave according to the following Hourly Annual Accumulation Total e,c Man1b Hmm ~ 1-4 years continuous service 13 hours 1S6 6.S S-9 years continuous service 1S 180 1.S 10-14 years continuous service 19 228 9.S lS-19 ye:irs continuous service 21 252 10.5 20+ years continuous service 23 276 11.S In order to qualify for annual leave credit during the month. the employee must have worked at least one-half (1/2) of the working days of that month excluding authorized paid leave. Annual leave shall not be granted to any employee until be/she bas been in the employ of the City for at least one (1) year unless otherwise authorized by the Director of Safety Services. B. The maximum accumulation of annual leave shall be two (2) times the employee's normal annual leave accumulation. 9 " - • •· • 0 , I • • •, • C. Method of Selection • The selection for use of annual leave shall be by seniority. The first round of selection begins by those employees with greatest seniority choosing first and these with less seniority choosing last. The second round of selection will begin with those having less seniority choosing first and those with more seniority choosing last. D. Use • The schedule for use of annual leave shall be determined by the needs of the Department. Annual leave shall be taken at a time convenient to and approved by the Director of Safety Services. E. Annual Leave Pay -The rate of annual leave pay shall be the employee's regular straight time hourly rate of pay for the employee's regular job and charged on a working hour basis, excluding regular days off. Annual leave shall be allowed only to the total hourly amount accumulated at the beginning of the leave, as verified and authorized by the Director of Safety Services. Employees may receive their annual leave pay, provided the employee makes a written request to their supervisor and approved by the Director of Safety Services fifteen (15) calendar days prior to the start of their annual leave. F. Minimum Usage· There shall be a one (1) shift minimum use of annual leave time for shift workers with the following exception: If an employee covered under this contract has used all of the personal leave provided to him/her for the year, the employee may use annual leave of less than one (1) shift as approved and authorized by the Director of Safety Services or the Director's designated representative. G. Annual Leave Pay Upon Separation· Any employee who is separated from the service of the City, i.e., retirement. tertnination or layoff. shall be compensated for the unused annual leave time accumulated at the time of separation. ARTICLE 12. PERSONAL LEA VE Effective January 1, 1988, all shift work employees covered by this contract shall be granted ninety-six (96) hours of personal leave with pay which an employee is entitled to use for the following purposes: A Time lost as a result of illness/injury to the employee or the employee's immediate family. B. Attend personal business. C. Leisure time. For any employee who has not used the ninety-six (96) hours of personal leave, the City will compensate said employee for the unused time at the employee's regular wage rate to be paid in the second pay period in November of each year. Personal le:ive time shall not exceed ninety-six (96) hours nor shall it be accumul:ited or carried over from one year to the next. In the event of illness/injury in which personal leave is requested, tbe employee shall notify his/her supervisor at least one (1) hour prior to the employee's scheduled reponin& time. 10 • . I· • 0 r "'.)I'\ 'V I • • • '· At the employee's option, unused personal leave hours as described above may be transferred into the compensatory time bank subject to Article 9.D or paid out at the employee's regular hourly wage rate. ARTICLE 13. DISABllJTY -TEMPORARY (NON JOB REIATED) A Definition -Temporary disability is leave granted for non-service connected injury or illness of an employee which disability prevents the employee from performing his/her duties as a City employee. B. Provision -During the life of this contract, the City agrees to provide temporary disability leave with pay for employees absent as a result of illness/injury at the rate of one hundred percent (100%) of the employee's regular wage up to one hundred twenty (120) calendar days/forty ( 40) shifts. C. Temporary disability leave shall not be accumulative except that on January 1 of each year, the City shall restore one hundred percent (100%) of the number of days/shifts used by an employee during the preceding year up to a maximum of sixty (60) days or twenty (20) shifts. D. Utilization. 1. Authorization for temporary disability leave with pay shall only be granted after the first shift/day of disability. 2. Authorization for temporary disability shall be granted for the following reasons: L Illness or injury of the employee not service connected, including maternity. E. Sick Leave Option -All sick leave accrued by employees prior to January l, 1980, shall vest with the employee, and may be used in the following manner: 1. After the one hundred twenty (120) days/forty (40) shifts u described above have been used, unless the employee is entitled to retirement as a result of disability. 2 . By cashing in all accrued sick leave accumulated under the previous plan upon normal retirement from the City at the ra.te of one (1) hour's pay for each two (2) hours of accrued sick leave at the employee's regular rate or one (1) hour's pay for each four (4) hours upon separation from the City. 3. By cashing in accrued sick leave under the previous plan. once each ye:ir at the conversion rate of four (4) boun sick leave for one (1) hour pay, not to exceed a conversion of more than four hundred (400) boun each ye:ir. 11 "' - • I .. • • 0 • ,, - 0 • F. Reporting of Temporary Disability -The employee or a member of the employee's household shall notify the employee's Shift Commander at least thirty (30) minutes prior to the employee's scheduled reporting time. No temporary disability leave will be granted to an employee who fails to notify their Shift Commander prior to the beginning of the employee's work schedule. The employee's Shift Commander may waive the reporting requirement depending upon the circumstances surrounding the temporary disability. G. Verification of Disability -An attending physician's statement will not be necessary unless required by the Director of Safety Services. If the Director requires the employee to see a physician , the City will pay the cost of such examination and/or office visit. H. Abuse of Temporary Disability -Abuse of temporary disability occurs when an employee misrepresents the actual reason for requesting temporary disability or when an employee uses temporary disability leave for unauthorized purposes. An employee who makes a false claim for temporary disability leave shall be subject to disciplinary action or dismissal. ARTICLE 14. DISABILITY -ON-THE-JOB INJURY A. For any on-the-job injury which causes any employee to be absent from work as a result of such injury, the city shall pay to such employee his/her full wages from the first day of his/her absence from work up to and including the 90th calendar day of such absence, less whatever sums received by the employee as disability benefits under workmen's compensation. The City reserves the right to require any employee on injury or disability leave to submit to an examinations by City-appointed physicians at the City's expe~e or under the provision of workmen's compensations or the retirement/pension provision as provided under State statute. B. All injuries that occur during working hours shall be reported to the employee's supervisor within twenty-four (24) hours of the injury or before the employee leaves their department of employment unless circumstances beyond the control of the employee would not permit. ARTICLE 15 . MILITARY LEAVE A. Any permanent or probationary employee who enlists or is inducted into the military, naval, air or other armed services of the United States in time of war shall be entitled to a leave of absence without pay for the duration of such war or until honorably discharged, whichever occurs first. and for one (1) year thereafter. B. Any employee who shall be a member of the National Guard or any other component of the military forces of the State, now or hereafter organized or constituted under the State or federal law, .shall be entitled to a leave of absence from his/her employment without loss of pay, seniority, status, efficiency rating. vacation, sick leave or other benefits for all the time when be/she is engaged with such organization or component in training or active service ordered or authorized by proper authority pursuant to law, whether for State or federal purposes. but not exceeding fifteen (15) days in any calendar year. Such leave shall be allowed 12 .. •· • 0 - • • ,,, - • . • ' in case the required military seivice is satisfactorily performed, which shall be presumed unless the contrary is established. C. Such leave shall not be allowed unless the employee returns to bis/her public position immediately upon being relieved from such military service and not later than the expiration of the time herein limited for such leave, unless he/she is prevented from so returning by physical or mental disability or other cause not due to bis/her own fault or is required by proper authorities to continue in such military service beyond the time herein limited for such leave. D. Subject to provision A, B and C above, the City shall provide full pay to an employee granted military leave, less whatever compensation the employee may have received by the military for such service. -ARTICLE 16. FUNERAL LEA VE The Director of Safety Services shall grant leave with pay to an employee to attend the funeral of a member of the employee's family. The number of days granted shall be governed by the circumstances of the case, but shall be at least one (1) shift and in no event shall they exceed three (3) of the employees regularly assigned shifts. For the pwposes of this section "employee's family" shall mean the employee's spouse, or the children, grandchildren, parents, grandparents, brothers and sisters of the employee or of the employee's spouse and other members of the family at the discretion of the City. ARTICLE 17. JURY DUTY AND WITNESS SERVICE Leave may be granted to an employee for serving on jury duty or as a witness in bis/her official capacity in obedience to a subpoena or direction by lepl authority. He/she sball be entitled to the difference between bis/her reawar compensation and the fees received for jury duty or as a witness. When he/she is subpoenaed as a witness in private litiption to testify, not in bis/her official capacity but as an individual. the time absent by reason thereof shall be t:llcen as accrued leave or leave without pay. ARTICLE 18. HOUDA YS A. (1) Beginning January 1, 1989, shift work employees covered by this contract will be eligible for seventy-two (72) hours of holiday time-off or pay. (2) The payment for holidays will be made the first pay period in December of each year based on the employee's regular straipt time hourly waae rate. Employees must notify the Depanment by October 1 of each year, of their intention of receiving holidays pay in lieu of time off. ' ' • ' .. • • 13 0 '-I - • • - .. (3) For employees to be eligible for holiday pay/time off. the employee must have worked at least one-half (1/2) of the scheduled hours each month excluding authorized paid leave. ( 4) Holiday pay for terminating and new hire employees will be determined on a monthly pro rata basis. (Example: If an employee retires on June 30, 1989, the employee is eligible on a monthly pro rata basis for six (6) months or one-half (1/2) of the seventy-two (72) hours holiday benefit.) (5) At the employee's option, holiday hours as described above may be transferred into the compensatory time bank subject to Article 9D or paid out as the employee's regular hourly wage rate. 8. Forty ( 40) hour employees will not be eligible to receive a holiday pay cashout. but shall receive the days off on the eleven (11) officially recoamzed City holidays provided the employee has actually worked or bad approved paid leave on the day immediately prior to and following a holiday unless otherwise approved by the Safety Director. A shift work employee who is assigned to a forty ( 40) hour assignment during the course of the year will be paid the pro rata holiday pay cashout at the end of that year for the period that be was on shift work. ARTICLE 19. VOTING LEA VE All employees will be allowed a reasonable time off as .authorized by the Director of Safety Services without loss of pay to vote. This time will be used by the employee oniy to vote. ARTia.E 20. TRADING TIME A. Employees may be permitted to seaire another Fire Fighter of equal rank and qualifications to substitute for them subject to the appl'OYal of their Shift Commander. The employee substituting shall be responsible to work the scheduled shift and any absence sball be cbuJed apinst that employee. Any request for substitutes shall be sipled by both Fire Fi&}lters and approval of the Shift Commander shall also be in writing. B. Trading time shall be 1ovemed by the following criteria: 1. The tradin1 of time is done voluntarily by the employees participating in the trade. 2. The reason for tradinc time is due to the employee's desire or need not bec:iuse of Fire Department operations. 3. If a trade request is denied by a Shift Commander, the Shift Commander shall provide a written swemcnt to the requestin1 employee with the reason for denial of the request. 14 ' ' .. • • 0 :'•'I ' • p \ '32 x l • ARTICLE 21. LEAVE WITHOUT PAY EJi&ibiJity <. • • t• • Permanent employees may be granted a leave of absence without pay for reasons of education which is allied to the duties of the City, settlements of an estate, child care, serious illness of a member of the employee's family, but shall not be used for the purpose of obtaining employment elsewhere. Leave without pay shall not exceed six (6) months of any year but may be extended upon request for an additional six (6) months. The total leave time shall not exceed one (1) ye:ir. Upon return from approved leave, the employee will be restored to their former position if available or to a position comparable for which the employee is qualified. During periods of unpaid leave, employees shall not continue to accrue service credit or be eligfble for any City benefits. App)jcatjpn for Leave A request for a leave of absence without pay shall be submitted in writing by the employee to the Director of Safety Services. The request shall indicate the reason the leave of absence is being requested and the approximate length of leave time requested. Consideration of Leave ReQ.Uest The Director of Safety Services may grant or deny leave requests, ta1cing into consideration the Department's work force, work load and the employee's request. Failure to Rerurn Unless unusual circumstances exist, an employee who fails to return by the date of leave expiration shall be considered to have volunwily resigned from the service of the City. ARTICLE 22. UNIFORMS A (1) li an employee is required to wear a uniform and/or safety equipment, the employee shall wear the uniform and/or safety equipment only as authorized or required by the department work rules. All employees shall maintain a presentable appearance while on duty. The employee is responsible for any damage to the uniform or safety equipment by negligence or deliberate act. The City will be responsible for providing all uniforms and safety equipment. (2) The Department on a replacement basis will bear the cost of replacement uniforms. The new replacement uniform will meet or exceed recognized industry standards such as those published by OSHA. NFPA or the U.S. Bureau of Standards. 8 . Should the Depanment authorize or require a specific work/safety shoe, the Depanment will provide said shoes which will be considered part of the required uniform. H 15 •· • 0 f • • I• • the Department requires and provides the shoes as described above, the footwear allowance as provided in C below will be reduced to fifty percent (50%) of the cost of authorized footwear up to SS0.00 per year. C. Subject to conditions described in B above, the Department will provide fifty percent (50%) of the cost of authorized footwear up to S75 .00 per year. D. Physical fimess sweatshirts, sweatpants, and running shorts will be provided by the Fire Dcpanment for employees engaged in the Department's physical fitness program. The above clothing will be provided according to an as-aecdcd basis, determined by the Director of Safety Services. E. Oeaning -The City will be respoOSible for providing cleaning for all uniforms and/or safety equipment. ARTICLE 23. AUTOMOBILE ALLOWANCE A Fire Fighter who is specifically authorized by the Director of Safety Services to operate bis/her personally-owned automobile in conduct of City business shall be paid in mileage in accordance with the City's vehicle mileage policy. ARTICLE 24. INSURANCE A (1) Beginning January l, 1990, the City will pay 85% per month of the premium cost for dependent and single coverage for the City's self-funded health insurance plan. (2) Bejp1111ing January l, 1990, employees will pay fifteen percent (15%) of the monthly premium cost for dependent and single coverqe for the City's self- funded health insurance plan. B. Any dispute concerning the interpretation or appw:acion of benefits provided under the Heruth Insurance Plan shall be subject to tbe dispute resolution procedure only. (It is expressly understood that this Article is a non-grievable item under this contract.) C. It is understood and agreed that should the premium costs for the City's be:ilth insurance be reduced during the life of this contract, the City and employees will equally share in the premium rate reduction. Example: If premium rates are reduced five percent (5%), the employee's premium contribution shall also be reduced five (5%). 16 .. • • 0 :' ,, t , 0 I • • • • ARTICLE 25. DENTAL INSURANCE A. Beginning January 1, 1990 the City will pay eighty-five percent (85%) of the premium cost for dependent and single coverage for dental insurance. Employees will pay fifteen percent (15%) of the premium cost for dependent and single coverage for dental insurance. B. Any dispute concerning the interpretation or application of benefits under the Dental Plan shall be subject to the dispute resolution procedure only. (It is expressly understood that this Article is a non-gricvable item under this contract.) C. It is understood and agreed that should the premium costs for the City's dental insurance be reduced during the life of this contract, the City and employees will equally share in the premium rate reduction. Example: If premium rates are reduced five percent (5%), the employee's premium contribution shall also be reduced five (5%). ARTICLE 26. UFE INSURANCE Term life insurance will be provided by the City for employees covered by this contract of $30,000 for each employee. Upon retirement the employee may conven the life insurance amount that is in effect at the time of retirement up to $20,000 if the employee has not reached age 65. From age 65 to age 70, the conversion privilege would be reduced by 40%. The maximum conversion privilege would then be $18,000. ARTICLE 27. RETIREMENT BENEFITS A. Retirement benefits and contribution levels will continue as provided under the City Plan and State Statute. B. The City agrees to allow retirees and future retirees a conversion privilege to the health insurance conversion plan available through the City. For employees who retired on or before December 31, 1995, the City agrees to pay fifty percent (50%) of the cost of coverage of the health insurance conversion plan or other plan selected by the retiree up to a maximum of $75.00 per month for the employee and including the employee's dependents. For employees who retired on or after January 1, 1996, the City agrees to pay fifty percent (50%) of the cost of coverage of the health insurance conversion plan or other plan selected by the retiree up to a maximum of Sl00.00 per month. It is the intention of the City to phase out this provision. ARTICLE 28. LAYOFF Whenever there is lack of work, lack of funds, or other legitimate re:ISOns requiring reductions in the number of employees, the appointin& authority shall desipate the positions 17 ..... ,,. - • . ... ., •· • 0 I - ] • • • • • (. in which the layoff is to be made. Upon such determination, the required number of employees in the affected position shall be placed on a layoff list or transferred by the appointing authority, each in order of his/her relative length and quality of service as shown by the persoMel records. Employees on layoff shall be recalled in the order of seniority provided that those recalled have the demonstrated ability and same qualifications to perform the available work as determined by the City. Any employee in a higher rank, if laid off. may transfer to the previous lower rank. The layoff list shall terminate after eighteen (18) months. ARTICLE 29. EDUCATIONAL INCENTIVE Upon recommendation of the Director of Safety Services and after prior approval of the Administtative Services Depanment, the City of Englewood shall reimburse a permanent, full- time Fire Fighter upon successful completion of an approved course or courses in education or vocational training at an accredited college or university. The course or training must be related to the work and be designed to improve competence in the job, as determined by the City, and be of value to the Fire Fighter's service to the City. This shall include all tuition, and required texts. Refunds will be at the public institution rate. ARTICLE 30. SETI1.EMENT OF DISPlITES A grievance is defined as an alleged violation of a specific provision of this contract. The employee and the Association shall be required to follow the procedure as set out below: If an employee is unable to settle the grievance or dispute orally and informally through his/her shift commander within five (5) working days of the date of the occurrence of the grievance, or the employee's knowledge of it. the employee may, within the succeeding five (5) work days, file a written grievance with his/her supervisor. The shift commander shall attempt to adjust the matter and shall respond in writing to the employee within five (S) work days. If the answer is not satisfactory, the matter shall be presented in writing by the employee to the Division Chief within five (5) work days following receipt of the Shift Commander's response. The Division Chief shall respond in writing to the employee within five (5) work days • If the answer is not satisfactory, the matter shall be presented in writing by the employee to the Director of Safety Services within five (S) work days following receipt of the Division Chiefs response. The Director of Safety Services shall respond in writing to the employee within five (S) work days. 18 •. .. • • 0 • - If the grievance still remains unadjusted, it shall be presented by the employee to the City Manager in writing within five (5) work days following receipt of the response of the Director of Safety Services. The City Manager or his/her designated representative shall respond in writing within ten (10) work days. If the grievance is still unsettled, the Association. within ten (10) work days after receipt of the answer by the City Manager or his/her designated representative, may by written notice request the matter be submitted to either mediation or arbitration. (a) Mediation. (1) If mediation is requested, the parties will attempt to mutually agree upon a mediator. If within five (5) days of the request for mediation the Association and the City cannot mutually agree on the mediator, a request will be filed with the American Arbitration Association for a panel of seven (7) mediators to be sent to the parties. (2) The mediator will be selected by a method of alternative striking of names from the panel, with the first strike determined by a coin flip. The final name left on the panel will be the mediator. The mediator will convene a meeting of the parties as soon as possible and attempt to develop a settlement of the grievance which is acceptable to both parties. Any such settlement will be in writing and will be dated and signed by representatives of the Association and the City and by the mediator. The terms of any such settlement will be implemented by both panies. If a settlement is not reached throulh the mediation process, the mediator will notify both parties in writiq that the mediation process has concluded Such notice concludes the grievance procedure. (3) The fees of the mediator shall be borne equally by the Association and the City. (b) Arbitration. ( 1) If the Association requests arbitration, the parties will attempt to choose a mutually agreeable arbitrator. If within five days of the request for arbitration the Association and the City c:innot mutually agree on an impanial arbitrator, a request will be filed with the Americ:m Arbitration Association for a panel of seven arbitrators to be sent to the parties. The arbitrator shall be selected by a method of alternative striking of names from the panel, with the first strike determined by a coin Oip. The final name left on the panel shall be the arbitrator. The arbitrator shall be requested to issue a decision within thirty (30) days after conclusion of testimony and U11,UDCnL .. • • 19 0 l ~• • • • • • . ' (. (2) Each party shall be responsible for compensation to its own representatives and witnesses. The fees of the arbitrator shall be borne equally by the Association and the City. (3) If either party desires a verbatim record of the proceedings, it may cause such a record to be made, provided it pays for the record and makes a copy available to the arbitrator. If the other party wishes to have a copy of the transcript it shall share all costs for the transcript. Authority of Arbitrator, The arbitrator shall have no power to add to or subtract from or change the terms of this Contract. The written decision of the arbitrator shall be final and binding upon the panics. The arbitrator shall limit his decision strictly to the grievance submitted which bas been properly processed through the grievance procedure outlined. Tjme Limits Failure by an employee to comply with any time limitation shall constitute a settlement of the grievance. Should the employer not respond within the prescribed time, the grievance will automatically proceed to the next step. Grievance Option It is agreed that should the appeal procedure as provided under 138:3 of the City Chance or applicable ordinance provisions be utilized, recourse to the grievance procedure included in this Article shall be waived. Procmsina Qdcvance Putin& Work Houa Grievances may be investigated and processed by the employee c:turina workina hours within reasonable time limits without loss of pay provided notice is given and the work load permits. The employee shall be allowed to attend hearings while on duty. Ornl and Written Corrective Acrjon Oral Corrective Action -Whenever grounds for corrective action exist and the supervisor determines that the incident, action or behavior of the employee is such that more severe action is not immediately necessary, the supervisor should orally communicate to the employee the supervisor's observation of the problem and offer assistance in correctin& the situation. When an oral corrective action is given, the supervisor should ensure that the supervisor's log is documented to show date of the corrective action and the nature of the corrective action. The employee should be advised that the corrective action will be documented in the supervisor's log . Written Corrective Action -When the supervisor determines that a written corrective action is appropriate and necessary. the corrective action shall be addressed to the employee 20 ---- • • 0 I - • • • and shall include the violation; the specific behavior and the dates of the behavior (when appropriate) that suppon the charge; the warning that continuance of this behavior will result in disciplinary action; and an offer of assistance in correcting the behavior. A signed copy of the corrective action by the supervisor shall be included in the employee's official personnel file in the Employee Services office, and the employee shall have the opportunity to submit written comments in response to the corrective action to be included in the file. If an employee disagrees with the letter of corrective action. the employee. within seven (7) calendar days. may request a review of the written corrective action by the Administrative Services Director. ARTICLE 31. SUPPLIES A The City will provide and maintain supplies and equipment for the normal operation of the Fire DepanmenL These include: 1. Laundry: linens and cleaning of same. 2. All kitchen appliances and utensils, and repair and/or replacement of same. 3. Private phone in each station and maintenance and/or repair of same. 4. Maintenance of T. V .s and recorders. S. Items of hygiene (soap, toilet paper. etc.). B. The provisions of this Anicle will be under the control of the Director of Safety Services. Individual abuse to be dealt with on an individual basis. ARTICLE 32. DRUG TESTING AND PHYSICAL FITNESS Drug testing and physical fitness are permissive subject of ne1otiations. The City agrees consistent with Article S of the Collective Bargaining Aareement to consult with the Union regardin1 the formation of any dru& testin& policy or physical fimess program. In addition. it is not the City's intention to institute random drua testin& now or in the foreseeable future. ARTICLE 33. DEATII AND DISABILITY ASSESSMENT For fire fi&hters hired on or after January l, 1997, the cootnbutioo required by f 31·31· 811(4), C.R.s .. shall be assessed equally against the City and such fire fi&hter so that fifty 21 ' .. -- 11 ,"" . ' •· • 0 ,.,~ I - • • • ' • ., . ... • percent (509&) of the contribution required by the state shall be assessed against the fire fighter and fifty percent (50%) shall be assessed apmst the City. ARTICLE 34. EXCLUSIVENESS OF CONTRACT , . The City and the Union qree that the terms and proYisions herein contained constitute the entire contract between the parties and supersede all previous c:oavnnaicadoas, representadom or apeemenu, eitber 98lbal or written, between the parties witb respecc to tbe subject matter herein. The Cty ad tbe Union qree tbat all aeaodable items ba99 been discuued durina tbe neaotiatfom Jadiaa to this coatnd and. therefore. qree tbat neaotiatiom will not be reopened on any item durina the life of this contract, except by mutual consent of the parties. IN WITNESS WHEREOF, tbe parties have caused this contract to be siped by their respecti¥e repraentativel and their sipaJmeS placed thereon, on this _ day of __ _, 1997, at Englewood, Colorado. ENGLEWOOD FIRE FIGHI'ERS LOCAL#l736 ~--.... -- CTY OF ENGLEWOOD °'7Man11r • • 0 - - RESOLUTION NO. _ SERIES OF 1997 ·, • • t• • IV~\\ A RESOLUTION CORRECTING THE PURCHASE AMOUNT FOR THE HOIIE LUMBER PROPERTY, PREVIOUSLY APPROVED BY ORDINANCE NO. '72, 8BRIES OF 1997, FROM $450,000 TO THE CORRECT PURCHASE PRICE OF '46<>,000. WHEREAS, Council approved OD final reading Ordinance No. 72, SeriN flll 1997, OD Sept.ember 2, 1997, authorizing the pun:baN of Home Lumber property for klM),000; and WHEREAS, OD October 20, 1997, Council ahio apprcm,d Relolution 107, Series of 1997, tnmaferring and appropriating $460,000 for Aid pun:bue of Home Lumber piopetty, and WHEREAS, the pun:bue price u lltatecl in Ordinance No. 72, Seri• of 1997, of $450,000 Wllll $10,000 lea than WU actually paid for pun:bw ofeaid property, and WHEREAS, the City ahio paid t.o the ownen al Home Lumber $10,000 for the right of first refusal, which sum wu not a part of the purchue price; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Sed;iqp 1. 1bat the purcbw price for the Hrme Lumber property, approved by Ordinance No. 72, Series al 1997, be CDl'l'edecl t.o abow the true amount of the pun:hue price of $460,000, u abown by the appropriatin, Relolutian No. 107, Seri• of 1997. ADOPl'ED AND APPROVED tbia 15th day al December, 1997. . ... ATTEST: Louc:riahia A. Ellia, City Clerk I, Louc:riahia A. Ellia, City Clerk for the City al lqiewood, Colorado, benby certif)' the above ia a true copy of Relolutioo No.~ S... al 1997. . ' •. .. • • 0 -T, ---{' I -• • COUNCIL COMMUNICATION Agenda Item December 15, 1997 10c ii lnltlalad By Staff Source --------· Subject Resolution correcting the purchase amount for the Home Lumber property Department of Financial Services Frank Gryglewicz, Director of Financial Services COUNCIL GOAL AND PREVIOUS COUNCIL AC110N The Council approved the 1997 Budget and Appropriation Ordinances on final reading November 21, 1996. On September 2, 1997, City Council approved on final reading Ordinance 72, Series of 1997, authorizing the purchase of Home Lumber for $450,000. City Council read and approved Resolution 107, Series of 1997, transferring and appropriating $460,000 for the purchase of Home Lumber on October 20, 1997. RECOMMENDED ACTION Staff recommends City Council approve the attached resolution correcting the purchase price of the Home Lumber property from $450,000 to $460,000. The purchase price included in Ordinance 79, Series of 1997 was incorrectly reduced by the $10,000 the City of Englewood paid for the right of first refusal. The $10,000 was paid to the owners of Home Lumber and was not a part of the purchase price. The purchase price Included in Ordinance 79, Series of 1997 was $10,000 less than that paid at closing. · BACKGROUND, ANALYSIS, AND ALTERNA11VES IDENTIFIED The City Council idenllfled the Home Lumber property as a possible future recreation lite. With this purpoee in mind, Council directed staff to pura,e the acquisition of this property. City llaff obtained a right of first refuul on the property for $10,000. The property was purchued for $460,000 at a cloeing held on Octaber 24, 1997. No alternatives were identiftect . Thia action will have no financial imped on the Clly. aa the funds were appropriated by Reeolutlon 107, Series of 1997. UST OF ATTACHIIENTS Propoeed resolution • I .. ., • • 0 , • "' - • . ' • (, COUNCIL COMMUNICATION Date December 15, 1997 lnltlalad By lewood, Financial Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION 10 C iii Frank Subject Supplemental appropriation for year- end 1997 to comply with City Charter ulnlments . Staff Source lewicz, Dll9dor The Council approved the 1997 Budget and Appropriation on final reading November 18, 1996. The City Council reviewed the Five Year Capital Plan on July 22, 1996. RECOMMENDED ACTION Staff recommends the City Council approve the attached l9IOlullon for a supplemental appropriation for the year ending 1997. These additional funds .-a requinld llllcal.a al expendlbna and e~ .-a often not known until all invoices and purchase orders are processed at or after year-end . The sources and uaes of funds -: GENERAL FUND : Soyrg of Funds: Fund Balance U,, of Funds: City Manager's Office: Salaries and related costs Administrative ServiCN Oepar1ment: Telephone ServiCN P9rwonnel ServiCN Salary &,rwy lnfonnation ServiCN Oltw ~ ServiCN Recruiting Expendillna Total Adl1.lilltlllli,/e ServiCN Neighbomood and Buell-. Development: Housing DMalon lncr-.d per90l'"8I COIII Catalyst~ Program Uae Tax Rebale Program Hotel Study Project Management Conlullants tor Cindel9lla Clly General Iron , and Soultl BIOadway Total Neighbolhood and BualNu O..elopmenl Ubra,y Services: Travel eompu.~ Total Ubra,y Ser,,lcea Total General Fund UNs $358,000 $90,000 seo.ooo 118,000 $20,000 110.000 l!UIQ 1125,000 $20,000 $48,000 S3,!500 125,000 ~ 1138,!500 12.000 Ha 17.!500 $358.000 • . • • . - I '"" t , I - ]- CENTRAL SERVICES FUND Sours, of Funda: lnterdepartmenta bllUngs Retained earnings U,, of Funda: Print Shop Operations CONCRET1! UTILITY FUND Sours, of Fyndt: Ulllty blllngs u,, of Fyndf; Enagency repair of alley and catch b8lil1 VOLUNTEER FIREFIGHTERS PENSION FUND Sours, of Funds: Fund Balance UM of Funds: Pension benefits Administrative costs <. • • • $70,000 l1!2J!!l2 $80,000 $80,000 $27,000 $27,000 $22,000 $20,400 l1m!Q $22,000 ,.. The City of Englewood II required by City Cha1llr ID _.. lhllt ...,...._ do not umed legally adopled IPPftlllNIIIDI•. The attached resolution approprlalN funds ID 8l1IUl9 that lie City cf Engl9M)od compllN wllt'l leglll reetrtc:tlooa govemng loc:al budgeting. FINANCIAL IMPACT The appropria1lonl w1U r9duc:e the General Fund 1.111'8NNed fund belanc:e by $359,000. Ti. General Fund nn tllal covered 1h11 inc:reale in spending by colec:llng men In ..... and ... .._ tllal -buclgaead . Ce1,n1 S.W.. Fund'a retained wningl -reduc:ecl by $10,000 and lie ~ funda -pnwlded by illliclapar"'*1lal bllnga. Ti.~ in Cenlral Servicel -allrlbullld ID lnc:rNllld ac:IMty whldl lna...i -• wel. Concna lay Fund ... al funda is provided by utlllty blllnga. Tt.a II I MW fund In 1997. Ti. VolunlNr Aralgtan P9llaion Fund Blllnce la lwdlad by $22,000. UST OF ATTACHMENTS Propoaed l9IOlutlon < .,• • . ' • 0 I 'J!l I - RESOLUTION NO. _ SERIES OF 1997 <. • • • A RESOLUTION FOR A SUPPLEMENTAL APPROPRIATION FOR THE YEAR-END 1997 BUDGET FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood City Council of the City of Englewood, Colorado, approved the 1997 Budget and Appropriation on final reading on November 18, 1997; and WHEREAS, the Englewood City Council reviewed the Five Year Capital Plan on July 22, 1996;and WHEREAS, the City Council desires to make certain additions to the 1997 Annual Budget which were not included in the original 1997 Budget aa adopted on November 18 , 1997;and WHEREAS, supplemental appropriations for the year ending 1997 are required because all expenditures and expenaea are often not known until all invoices and purchase orders are proceued at or after year-end; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Ses;tion 1. 'nle City of Englewood 1997 Budget ia hereby amended as follows : GENERAL FUND: Source of Fung: Fund Balance UM ofF11od1· City Manager's Office: Salariea and related coeta Adminiatrative Servicea Department: Telephone Servicea Peraonnel Servic:ea Salary Survey Information Servicea Other Prof-ional Servicea Recruiting Expenditures Total Administrative Service• Neighborhood and Buaineaa Development: Housing Division increaaed peraonnel coeta Catalyst Rebate Protrram Use Tax Rebate Protrram Hotel Study Project Manapment Conaultanta for Cinderella City, General Iron and South Broadway Total Neiehborhood and Buaineu Development $359,000 • 90,000 • tD,000 • 18,000 • 3),000 • 10.000 LWlllll $125,000 $20,000 • 48,000 • 3,500 • 2.5,000 .. • • 0 -• • • t. Library Services: Travel $ 2,000 Computer Replacement l...A.:D2 Total Library Servicea $ 7Jm Total General Fund Uses $359,000 CEN'l1L\L SERVICES FUND Squn;e A( Fnode· Interdepartmental Billinp $'10,000 Retained Earninp l.WD1 $80,000 UH q[ F11nd1· Print Shop Operationa $80,(l00 CONCBB'l'B 1J'l1LITY PlJND Souzw o( P11nde · Utility Billinp $ 'Zl,000 UN g( !Jande · Emerpncy Repair of Alley and Catch Buin $ 'Zl,000 VOLUN'lm l'IIIBPIGBIW PBNBION FUND Sawce pf Pnnde· Fund Balance $22,000 llHnf P11nde · Penaion Beneftta $ 3),400 Adminiatrative ea.ta l....J.a • 22,000 Sgtigp 2. The City Manapr and tbe Directar al P'iDw:ia1 Semma are banby authoriwl to make tbe above cbanpa to tbe 1997 Budpt altbe City al......_. ADOPTED AND APPROVED tbia 1Mb clay al December, 1997. Tbomu J. Burna, Mayor ATTEST : Loucriahia A. Ellia , City Clerk I, Loucriahia A. Ellia, City Clerk fer the City al lapwood. Colando, banby catify the above ia a true copy of 8-lution No._. S.-al 1917. ,,, - ' . ' . • • • • 0 I r>" I - • Date December 15, 1997 Initiated By • • ·, • ,. COUNCIL COMMUNICATION 10 C iv Staff Source Subieet Award contract for Activity Guide printing Department of Parks and Recreation Jerrell Black, Director of Parks and Recreation COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RIECOlllleNDED ACTION Staff recommends Council award, br rnollon, a printing contract in the amount of $28,036 to lntermountaln Color for the printing of Englewood Recreation and Malley Senior Activity Guides. Staff has reviewed the qualifications and experience of the low bidder, lntermountain Color, and has found no reason to ot>;ect to awarding them this contract. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Malley Senior and Englewood Recreation Activity Guides are the primary marketing pieces for programs, classes, activities and facilltles of the Parka and Recreation Department. 15,000 El1glewood Recreation Activity Guides are malled to Englewood reeidentll and distributed through City fllClltlN quarterly. 5,000 Malley Senior Guides are malled to Maley Center members quarterly. FINANCIAL .. N:T F'rve bids were received. lntennountain Color INbnilted the low bid of $28,038. Adequate funds are available within the approved budget of $30,500. LIST OF ATTACHIIBffll Bid propoul tabulation •, . ' .. • . • • 0 I - ]- • • '' City of E116kwood Puculias Iater-efflce .......... _ To: Gary Bnltbers DoaClarb Acd.W. Gaide ,, • • • ,. Date: 1111117 The Activities Guide RFP was Bent t.o ten vendors with reapoa-from five. Attached ia a copy or a apreadabeet comparing the varioua bide. It ia my recommendation the award be made to lntermountain Color based on the price, completeD888 or tbe reaponae, and vendors ability to provide Bervice. IC you have any Curtber questions, plea88 call me. Thank You ,,_ ' , • . .. • • 0 '-I • - • I• •, • <. - • i I ; ~ "'! ~ I ! .. I ; ' l = r I ~ I • • l ._ I 8 J j J . I t • J • : .. q • ! ~ ~ J I. • : .. I .. • f J i I j 8 Hd • ~ ! ~ I ; :. :i • • j I J -1 ! 1:iJ • I I I i I 8 I I f J 11 I I I ~ J ; ! J • • s; I I a; • I l ! : Ii :. J I J ! ~ 1 i I - II 12 I :I • 1· I II! ~! II! i li1 II I I !Iii Iii ~ :1 I e -~ ......... , ' • ; i ! i i • • • • i i • ! ! ,.; i • • • • I = ; ! i .. I • • -! i I I § I ; I I i i ; • I -I I:! I ; t ! I i - --- I !1 I I I I i! " " .. .. <Ill 11111 ! ; • • • • .. !i I .. • • ; ! ;; --I I ; ; i i ! I • .. .. = = • ; I --I I I I " ' " ;; ;; ( . . I . . •. .. .. I . . ... •· • 0 I -• • • COUNCIL COMMUNICATION Date Agendaltam subject Sewer Tap Agreement with December 15, 1997 10 CV Amerisuites Hotel Initiated By Utilities Department I Staff Source Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Water Board policy established at the August 13, 1996 meeting. RECOIIIIENDED ACTION Council approval by motion of the Sewer Tap Agreement from Amerisuites Hotel. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED ,, - In August of 1996, the Water Board was approached by Drury Im to Ntabllet1 a policy for setting sewer tap fees for hotels. The resulting Water Board policy bues sewer taps fees for hotels on a per day, per unit usage. Amerisuites Hotel approached the City regarding building a hotel In the Southgate Sanitation District near the Park Meadows Mall, and is requesting to use this policy standard for tap fees. As a result, Amerisuites has submitted a Sewer Tap Agreement for Council approval. FINANCIAL •PACT The proposed agreement would set the sewer tap fees at half the standard fee, with no additional tap fees to be c:ollec.ted unless the water usage exceeds the agreed upon lmit of 100 gallons per unit. per day. UST OF ATTACIWl!NT'S Sewer Tap Agreement from Amerisuites Hotel . ' .. • • 0 • 0 t• -' SEWER TAP AGREEMENT THIS AGREEMENT, is made the __ day of , 1997, between the CITY OF ENGLEWOOD whose address is 3400 South Elati Street, Englewood, Colorado 80110, (hereinafter City); and the PRIME HOSPITALITY CORP., a New Jersey Corporation, whose address is 700 Route 46 East, P .O.Box 2700 Fairfield, New Jersey 07007- 2700, (hereinafter Amerisuites Hotel-Park Meadows). WHEREAS, the Ameriauitea Hotel-Park Meadows requested a reduction in sewer tap f-because they believe their Hotel's water usage is leu per unit (meaning separate dwelling unit) than a single family equivalent. The subject Hotel is located at Lot 1, Park Meadows Town Center, Filing No . 1-A, 3rd Amendment, Douglas County, Colorado (Reception No . 9625832). WHEREAS, the standard tap fee is baaed on a normal flow of two hundred (200) pllons per day and Amerisuitea Hotel-Park Meadows estimates that their per unit flow is no more than one hundred (100) pllons per day. NOW THEREFORE the Parties agree u follows: 1. The City will sell Amerisuites Hotel-Park Meadows sewer taps for its Hotel units at one half the standard eewer c:harp, hued on their estimate of no more than 100 gallons per day per unit real flow . This is a minimum charge and in no event will the base tap fee be leu than one-half ( lf.Z) the standard sewer charge. 2. The initial tap payment to the City by Amerisuit.N Hotel-Park Meadows will be $89,600, for Ellliewood tap C-; $12.50 for the permit, and a Bic Dry Creek Interceptor Basin Charge of $6,400.00, for a total of $96,012.50. 3 . Amerisuites Hotel-Park Meadows will issue a letter of credit in the amount of $96,000.00 which will be uaed for any additional tap f-. This letter of credit will be held by the City for tap C-u required punuant to this Agreement. 4. The City will monitor winter, bi-monthly water uaage at the Hotel during a five (5) year period. Durin, that time, Amerisuites Hotel-Park MeadOW9 will monitor water consumption on a daily buis. Amerisuites Hotel-Park Meadows will fumish the City with a report on daily water consumption and the number of rooma lllled oo the corresponding days . They will submit the report to the City on a monthly buia. 5 . If at any time during the five (5) year period, the daily, per unit comumptioo a- over one-hundred (100) gallons per day, the Amerisuitea Hotel-Park Meadow, will pay the additional tap fee owed. If the fee is not paid within sixty (60) days, the City will draw on Amerisuitea Hotel-Park Meadows letter of credit to pay to the City additional sewer tap C-baaed on the amount of flow in 1DCN1 of one hUlldred (100) gallons per day u billed by the City of Englewood . If Amerisuites Hotel-Park Meadows daily, per unit usage is 1-than ooe hundred (100) gallom per day, the City will not owe Amerisuitu Hotel-Park Meadow, any refund. ,,,_ • . I· • 0 , I -• 0 t• - 6. Additional sewer tap fees will be computed on the basis of two hundred (200) gallons per day being equal to a tap fee of $1,500.00. Aa an eumple, if the usage goes over one hundred (100) gallona per day by five (5) gallona per day, then five (5) gallona per day is two and one-half percent (2 ~) of the two hundred (200) gallons per day, two and one-half percent (2 1/2%) of one thouaand five hundred dollars ($1,500) is thirty-seven dollars and fifty cents ($37 .50) times one hundred twenty-eight (128) hotel units is four thousand eight hundred dollars (k,800.00) in additional sewer tap fees. The higher amount, in this uample the 105 pllcma per day per unit, will become the new bue line for tap fees. Once the bueline reaches 200 gallons per day, per residential unit, the muimum tap fee will be owed. In no event llhall the t.otal tap fees eueed one muimum tap fee per unit. 7 . However, should additional unita be added to the project at any time, the tap fees lhall be increued by the number of additional unita. If the units are added after the five (5) year period deacribed in paragraph 5 above, or after a final bue line for tap fees baa been reached, the tap fees for the new unita will be the same as the final tap fees for the original units. 8 . Any accidental diac:harge of metered water of an unusual and non-recurring nature where the City ia notified within 24 hours of diacharge and Ameriauites Hotel-Park Meadows provides documentation of the nature and utent of the discharge may be excluded from the calculation of the tap fees. The filling of a swimming pool will not be conaidered an accidental diacharp under this paragraph. 9 . Upon the sooner to occur of: i. The end of five (5) years or ii. The date on which AmeriSuitea Hotel-Park Meadows hu paid the additional -er tap fw evoc:iated with an incnue in the bueline for tap -. to 200 1allona per day per unit, the lett.er al credit may be withdrawn and the City will no lonrer monitor water uaap acept for normal, annual -er billiD( purpoaes. 10 . Ai the end offive (5) years, the lett.er al credit may be withdrawn and the City will no lonpr monitor water uaap ucept for normal, annual -er billin( purpoeea. 11. Any additional tap C.. paid punuant to this qreement are tap C.. cmly and lhall not be conaidered -er treatment charpa. Any money owed the City under this Acreem8Dt ia a fee for the -tap. 12. The City maintaina the ript to enter the property to aamine the water UH rec:orda and to check water meter readinp. 13 . Ameriauites Hotel-Park Meadowa pvea the City the ript to diaconnec:t the hotel for nonpayment of any tap f-or -treatment fw due the City. 14 .. Thia Agreement ab.all not be aui,-1 by any party without the prior written -t of the othen and this qreement lhall be bindinc OD any 1Ucceuon or auipw. 2 • .. • • 0 , ..... I - • • • • ·, • '· .. 15. Any notice required or permitted by thie Apeement ahall be in writing, and ahall be deemed to have been sufficiently given for all purpoNS if aent by certified mail or re,istered mail, postage and fNa prepaid. addreued to the party to whom such notice ia to be given at the ~ Nt f'urth below, or at aw:h other adctr-u baa been previoualy furniahed in writing, to the other party or parties. Such notice shall be deemed to have been given when depoeited in the United States Mail. The notice shall be sent to: CITY OF ENGLEWOOD 3400 South Elati Street Englewood, Colorado 80110 PRIME HOSPITALITY CORP. 700 Route 48 Eat P .O. Bos 2700 Fairfield, N.J. 0700-2700 Copyto: Grimabaw A: Harriq, P .C. Attn: G.F .McNeisb 1700 LillcolD St., t 3800 Denver, Colorado 80203 16. Thia Apeement representa the entire qrNment ~ the Partia and there are no oral or lateral qreementa or uoderataodinp. Thia ~t may be amended only by an instrument, in writing, aiped by the Partiel. If any pnmaioo ia found to be void by a court of competent juriadictian. no odler prmaiaa ahall be dected by such boldinc. All of the rem•iniDI pnmaiou aball -.in in full force and effect. 17. A waiver by any party to thie Acr-t or the breecb al my tarm or prorieicm of thie Ap.ment aball not operate or be c:autrued u a wms al my aabeequeot breach by either party. 18. The parties hereto warrant that the llipatlllriea below haft full and lawful authority to eucute thie Acr-t Oil behalf al Prime Boepita1ity Corp. and the City al Eqlewood, Colorado. 19. The Parties qree that thie acr-t aball be~ in the oftlce of the Arapahoe County Clerk and Recorder. IN WITNESS WHEREOF, dw puties bento have~ thie CODtnct the clay and ,-r fint written above . CITY OF ENGLEWOOD By:-------------Date :-------- Thomu, J . Bums, Mayor ATI'EST: -----------Loucri.lbia A. Ellia, City Clerk 3 ---~ ----- ,, -. • . .... • • 0 I - .... • • ,... • .. • Date:~C 1\.1931 IN WlTNESS WHBREOF, I ba.e bereanto Nt m:, band ud afllDcl m:, official -1 tbe day and ,.... ftnt --writt.ell. 4 '1(}@11 Lad \\Ju 4 P NO ARY MONICA WEEDO A NOTARY PUIUC Of NEW JERSEY MYCGIIIP-DPIMIANILa.- " -. . .. ' . • . • ,_ . ( • 0 I - ] • • . . COUNCIL COMMUNICATION Date Agenda Item Subieet IO Purchase of Raw Sewage December 15, 1997 }( C vi Pumps . Initiated By LIE WWTP Supervisory Committee I Staff Source Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RECOMMENDED ACTION The proposed action is to approve by Motion the bid award for the purchase of three vertical mixed- flow pumps over three years to the low bidder, Goble Sampson Associates Inc., in the amount of $134,916. BACKGROUND, ANALYSIS, AND AL TERNA11VES IDENTIFIED Untreated (Raw) sewage flows by gravity into the UtUeton/Englewood Treatment Plant. The entire flow is then pumped by Raw Sewage pumps and lifted 31 feet for treatment to begin the in-plant gravity flow process. Raw Sewage contains abrasives that wear the Raw Sewage Pumps . The existing pumps have been in service since April 19n and cracks have developed in the case iron bearing housings. Major pump components are no longer stocked, but can be manufactured as needed. Bearing replacements for these units are no longer in production. The expected lifetime of raw sewage pumps is 15 to 20 years. The existing pumps are at the end of their useful life and staff recommends purchase of new units. This purchase will replace all three pumps , one a year over three years. Bids were requested from two bidders and one bid was received. Staff reviewed the bid and found the bid responsive and the price ($44 ,972.00) in accordance with previous estimates . FINANCIAL IMPACT The purchase is budgeted for 1997. The purchase cost of the three raw sewage pumps will be split 50/50 with the City of LitUeton as a capital expense . UST OF ATTACHMENTS Bid Analysis Memo of Recommendation ... ., • • 0 - - LJTILETON/ENGLEWOOD WASTEWATER TREATMENT PLANT 2!IOO s . --Drive ena--. ~ 111110 (3031 712-2IIOO FAX 7112.21121) MEMORANDUM TO: Dennis W. Stowe, Plant Manager • • • . . FROM: DATE: Joseph G. Payne, Maintenance Division Manager November 18 , 1997 Cllyol ~ Clly ol ei..- SUBJECT: Technical Evaluation and Recommendation for Raw Sewage Pumps A request for bid was sent to two vendon for tbn,e raw sewage pumps. Two bids were received from two vendors . The submittals were reviewed by me and Charles Caudill. One vendor responded with no bid. The remaining bid was technically acceptable as proposed . I recommend the purchase of the three vertical mixed-flow pumps be awarded to Goble Sampson AlaocialCI Inc., 7076 S. Alton Way Englewood, CO 80112 in the amount ofS134,916. JGP :cg -------- ;- 0 ' ' • I • • 0 f ___ I ~ City of Englewood Bid Tabulation Sheet BID OPENING DATE: 11/12/9710:00 A.II. Bid lam: Raw Sewage Pumpa -Re-Bid Flow Pump.. Flow Pump.. Flow Pump .. Vendor bJ 12/1Clll7 bJ 111/N bJ 7/1111 TOTAL810 Gollle Sampeon Auoc,.._, Inc. J03.11tM411 $44,172.00 $44,172.00 $44,172.00 $13',118.00 707a S AlfDn way Engf .. ood, Co.l0112-2014 ~--JOJ.42f-a51 111112 WNt""' An. MINI Rldga, Co.lOIW-2505 Paget • 0 • Exceptlons: SN Scope lettar Attached r RAW SEWAGE PUMPS .2.TAB ~ ,• ••• ; I • \, II • • • • " - 0 , . ·, • COUNCIL COMMUNICATION Date Agenda Item SUbieet 1998 Contract for Non- Emergency, Police, and Fire December 15, 1997 10 C vii Uniforms Initiated By Staff Source Department of Administrative Services Tom Kershisnik, Acting Director of Administrative Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The previous contract for Non-Emergency, Police and Fire employee uniforms was approved by Council for the 12-month period ended April 30, 1995. The contract was subsequently renewed for two additional one-year periods and extended through December 31, 1997. RECOMMENDED ACTION Staff requests Council approval of the uniform contract with Tuxall Uniform and Equipment Inc. The contract is effective for one year beginning January 1, 1998 and contains an optional one-year renewal. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Bid packages were issued to eleven vendors within the Denver metropolitan area. The bid package included specifications for each uniform and piece of clothing and estimated purchase quantities for each item. Responses were received from three vendors: Tuxall Uniform and Equipment, Inc.; Neva's Uniforms, Inc., the current vendor; and, Nu Crisp Apparel. The bids were evaluated on the basis of price, service capability and knowledge of municipal operations. The evaluation included an unannounced visit to each of these vendors, as well as verification of references. Through this process, Nu-Crisp was disqualified. It was determined that they did not bid to specifications in all cases and failed to identify such exceptions. Further, it was determined that this vendor was unable to provide same-day service, as specified in the bid request. An evaluation of the remaining bidders, based on all criteria, resulted in the selection of Tuxall for the 1998 contract. Although Neve's submitted a lower bid ($94,577 compared to $97,803 for Tuxall), service capability for Tuxall was deemed to be superior. They operate a warehouse that is a regional distribution center for seven other stores in the business region. The size of this warehouse is 24,000 square feet compared to the 9,000 square foot facility operated by Neve's. A comparison of product inventories for the two vendors reflects a similar difference. References obtained for each vendor (some of whom used both vendors) were in line with our conclusions in the area of service. Interviews with City personnel provided further confirmation. Indeed, in all areas, there has been significant dissatisfaction with Neve's. This stems from unauthorized substitutions, lost orders, incorrect uniform alterations, different dye lots (police and fire) resulting in mismatched shirts and trousers, failure to maintain an inventory of items to ensure same day service, etc. In terms of the later, employees have had to resort to Tuxall when needed uniforms were unavailable through Neve 's. • ...... I (, • •• -1 •· • 0 ' -• ,,. - • to • ,, As of the first of December, 1997 purchases from Tuxall have amounted to approximately $4,400. It should be noted that although the value of estimated purchases is in the mid $95 thousand dollar range (see above), actual payments to Neva's in 1997 (through November) have amounted to just over $52,000; payments in 1996 totaled $55,700. In the abeenc:e of any significant increase in unit prices or change in unifonn requirements and staffing levels, it is concluded that the estimated purchase quantities were inadvertently overstated. The resulting clfferance in the two bids is closer to $1,600. The cost of inadequate service exceeds this savings. Each department has provided necesaary funds for unifonn purchases in the 1998 budget. A review of current contract pricing (effective beginning May 1, 1994) to that as bid by Tuxall , reflects an approximate increUe of 8.5%. Thia translates to a budgetary impact of $3,700. UST OF ATTACHIIENTS Bid Tabulation •. • • 0 I ~ • I ' . I ~ . I J r-, • 0 ) • ' CITY OF ENGLEWOOD UNIFORM BID TABULATION OPENING DATE 10/15/9111:00AM VENDOR TOTAL A TOTAL B TOTAL C TOTAL EXCEPTIONS NEVE'S UNIFORMS, INC $ 24,213.05 $ 23,898 .00 $ 48,887 .35 S 94,578.45 TUXALL UNIFORMS $ 24,844.30 $ 24,894 .00 S 48,859.38 S 98,197 .88 SEE EXCEPTIONS NU CRISP APPAREL $ 19,139.50 $ 20,063 .30 S 34,812 .20 $ 74,015.00 SEE EXCEPTIONS AMERICAN INDUSTRIAL NOBID NOBID NOBID NOBID SERVICE UNIFORM RENTAL NOBID NOBID NOBID NOBID LAUREL UNIFORMS NOBID NOBID NOBID NOBID G & K SERVICES, INC. NOBID NOBID NOBID NOBID HAMILTON UNEN & UNIFORM NOBID NOBID NOBID NOBID DUMAN'S CUSTOM TAILORS NOBID NOBID NOBID NOBID CUSTOM UNIFORMS NOBID NOBID NOBID NOBID UNITOG NOBID NOBID NOBID NOBID (UNFOAM BID TAIi) • - l • • • ,,,_ • AGREEMENT THIS AGREEMENT entered into the 2nd day of January 1998 by and between the City of Englewood, Colorado (hereinafter referred to as "the City'', whose address is 3400 South Elati Street Englewood, Colorado 80110 and Tuxall Uniform & Equipment, Inc. (hereinafter referred to as "Vendor"), whose address is 1795 East 66"' Avenue, Denver Colorado 80229. VVhereas, the City is desirous of obtaining various Uniforms for non-emergency, police and fire personnel as per the attached specifications. TERMS OF AGREEMENT 1. Vendor agrees to have uniforms available for use within thirty (30) days after the formal award and maintain said services and prices for a period of one ( 1) year commencing on January 1, 1998 and ending on December 31, 1998 . 2. The City shall be supplied according to the actual needs of the various City departments. 3. Vendor shall provide all bid items in accordance with the specifications as found on exhibits "A", "B", and "C" REQUEST FOR BID. 4 . Vendor agrees to have stock available for use within thirty (30) days after the formal award and maintain on hand stock equal to one quarter of the yearly estimated use at all times on all garments classified as stock items to insure prompt delivery. 5. The Vendor agrees that the cost of any all8ration relative to the proper length of pant cuff for the employee for whom the garment is supplied shall be reflected in the "Net Unit Price" under the bid item shown on the Bid Proposal form . 6 . Vendor shall unconditionally guarantee the workmanship and material in any item supplied. Merchandise found to be defective in either workmanship or material shall be replaced at the full expense of the Vendor within fifteen (15) working days from the date the Vendor is notified of the defect. 7 . As various garments named in the speciftcations are required by various departments of the City , a Uniform Requisition shall be issued which has been authorized by the user's supervisor and department head . 8. The Vendor agrees upon receipt of the Uniform Requisition to issue the uniform garment(s) to the City employee. Vendor shall supply employee with a packing slip showing employee's department, name and listing garment)s) received . ' ... ... • l . ' • 0 • • • (, AGREEMENT NON-EMERGENCY, POLICE AND FIRE UNIFORMS PAGE TWO "' - 9. The Vendor shall provide the City,'s Accounting Division with detailed invoice accompanied by receipts relative to that invoice. The invoice charges shall be categorized by departments. All receipts shall reflect the chargeable department quantity, services, and costs of each item. The City shall pay for said services by the thirtieth/thirty-first day of each month for the prior month's undisputed invoice. 10. Vendor agrees to pay for the return shipment of incorrect merchandise via UPS call tag or other methods. 11 . Vendor agrees to provide uniforms at the time the formal award is made and the Agreement is signed and to maintain said services and prices for a period of one (1) year commencing on January 2, 1998 and ending on December 31, 1998 with optional one (1) year periods until terminated. Should both parties agree to extend this contract for an additional year, Vendor must submit a written proposal to the Buyer no later than December 1, 1998. The City reserves the right to accept, modify, or reject said written proposal . The City shall inform Vendor of its decision through the office of the Purchasing Division. 12. Either party may terminate this Agreement by giving notice in writing by registered mail, return receipt requested, to the other party thirty (30) days prior to any such intent to cancel this Agreement. 13. Both parties hereto represent that they have read this Agreement, understand it, and agree to be bound by all terms and conditions stated herein and acknowledge receipt of a signed. true and exact copy of this Agreement together with such documents referenced herein which shall constitute the entire Agreement with respect to the subject matter herein. IN WITNESS VVHEREOF the parties hereto have executed this Agreement the day and year first written above. ATIEST: City Clen( Loucrishia A . Ellis Tuxall Uniform & Equipment, Inc. Company or Corporation ATIEST: (As to Corporation) ~£ .. ·£ CllY OF ENGLEWOOD . , .. • • 0 , I - - • • • ·'· 1 COUNCIL COMMUNICATION r Date Agendaltem Subject 1998 Contract for Non- Emergency, Police, and Fire December 15, 1997 10 C viii Uniform Cleaning Services lnltlatad By Staff Source Department of Administrative Services Tom Kerahisnik , Acting Director of Administrative Services COUNCIL GOAL AND PREVIOUS COUNCIL AC110N The previous contract for unifonn cleaning services was approved by Council for 1996. The contract was renewed for one additional year ending December 31, 1997. RECOMMENDED ACTION Staff requests Council approval of the unifonn cleaning contract with Quincy Cleaners. The contract is effective for one year beginning January 1, 1998 and contains an optional one-year renewal. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDEN1"Flm> Bid packages were issued to six Englewood vendors. One reapoi• WU received. Quincy Cleaners has provided quality la&M'ldly and dry cleaning eervices to Et lglauood for the lul two years. FINANCIAL IMPACT Each department has provided necesaary funds for uniform cleaning charges In the 1998 budget The current prices bid by Quincy Cleaners are the same as those bid for the 1996 c:ontrac:t. The 1996 and 1997 budgets for this service amount to $42,800 and $44,500, reepectlvely. UST OF AffACHIIINTS Bid Tabulation . . .. • • 0 , I I ~ ~ • . I j "' I BID TABULATION SHEET BID: Laundry Dry Cleaning ~ Bid Opening: 11/18197, 11:00 a.m. Group A -Police Department 1. Trousers 2 . Shirt-Long sleeve 3. Shirt -Short sleeve 4 . Tuffy Jacket -Winter 5 . Tuffy Jacket-Summer 6 . Hat -official type 7. Sport Coat 8. Tie TOTAL Group B • Fire Department 1. Dress Pants 2 . Dre11 Shirt 3. Work Pants 4 . Work Shirt 5. Tuffy Jacket 6 . Blazer TOTAL Group C -Non-emergency 1. Work Shirt -Long Sleeve 10. Cap -Bal type 2 . Work Shirt -Short Sleeve QUINCY KWI< WAY PAYLEA GIGANTIC s 1.00 NOIBID NOIBID NOIBID s 1.00 NOIBID NOIBID NOIBIO s 1.00 NOIBID NO/BID NO/BIO s 2 .45 NO/BID NOIBIO NO/BID s 1.45 NO/BID NOIBID NOIBIO s 0 .85 NO/BIO NOIBID NOIBIO s 1.00 NO/BID NO/BID NO/BID s 1.00 NO/BID NOIBID NOIBID s 9 .75 s . s . s . s 1.00 NO/BIO NOIBID NOIBID s 1.00 NO/BIO NO/BID NO/BID s 1.00 NO/BID NO/BID NO/BID s 1.00 NO/BID NO/BID NO/BID s 1.45 NO/BIO NOIBID NO/BID s 1.00 NO/BID NO/BID NO/BID s 6 .45 s . s . s . QUINCY KWIKWAY PAYLEA GIGANTIC s 1.00 NO/BID NO/BID NO/BID s 1.00 NOIBID NO/BID NO/BID s 1.00 NO/BID NO/BID NO/BID Page 1 • • TOWN a CHERRELYN COUNTRY NOIBID NOIBID NOIBIO NO/BIO NO/BIO NO/BIO NOIBIO NO/BIO NOIBID NO/BID NOIBIO NO/BIO NOIBID NOIBID NOIBIO NO/BID s . s . NOIBIO NO/BIO NOIBID NOIBID NOIBID NOIBID NO/BID NO/BID NOIBID NOIBIO NOIBID NO/BID s . s . TOWN& CHERRELYN COUNTRY NOIBIO NO/BID NOIBID NO/BID NO/BID NO/BID 0 (LAUNDRY DRY BIO.TAB) '- - - • • • <' 1 COUNCIL COMMUNICATION ;ri Date Agendaltem Subfect 1998 Contract for Non· Emergency, Police, and Fire December 15, 1997 10 C viii Uniform Cleaning Services lnltlmd By Staff Source Department of Administrative Services Tom Kershisnik, Acting Director of Administrative Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The previous contract for uniform cleaning services was approved by Council for 1996. The contract was renewed for one additional year ending December 31, 1997. RECOMMENDED ACTION Staff requests Council approval of the uniform cleaning contract with Quincy Cleaners. The contract is effective for one year begiMing January 1, 1998 and contains an optional one-year renewal. BACKGROUND, ANALYSIS. AND ALTERNATIVES IDBfflFIED Bid packages went issued to six Englewood vendors. One nllPOI• ... r9Ceived. Quincy Cleaners has provided quality laundry and dtry cleaning services to El iglel,JOOd for the lut two years. FINANCIAL .. .er Each department has provided necessary funds for uniform cleaning chargea in the 1998 budget. The current prices bid by Quincy Cleaners are the ume u those bid for the 1996 conlnlcl The 1996 and 1997 budgets for this wvice amount to $42,600 and $44,500, reepecttvely. UST OF ATI'ACHIIINTS Bid Tabulation .. • • 0 I " • ' . I • ~ ••• ./ J I BID TABULATION SHEET BID: Laundry Ory Clunlng • Bid Opening: 11/11117, 11:00 a.m. 3. Work Pants 4. Coveralls -Regular 5. Jacket-Regular Unlned 6 . Polo Shirt -Short Sleeve 7. T-Shlrt -Short Sleeve 8. Coveralls -Insulated 9. Jacket -Lined TOTAL TOTAL A, B, C s s s s s s s s $ • -0 ) • ~ QUINCY KWIK WAY PAYLIII GIGANTIC TOWN a CHaRB. YN 1.45 N0/810 NOl8ID NOnllD NO/BID NO/BID 1.40 NOIBID NOl8ID NOIBID NOnllD NO/BID 0 .90 NOIBID NOl8ID NOIBID NOIBID NO/BIO 0 .90 NOIBID NOIBID NO/BID NO'BID NO/BID 2 .45 NOIBID NO'BID NO/BIO NOnllD NOl8ID 2 .45 NOIBID NOl8ID NOnllD NO/BID NOIBID 0 .80 NOIBID NOIBID NCWID NO/BID NOIBID 13.35 s -s -s -s -s - 29.H $ -$ -s -$ -1$ - Page2 (lAUNDRY ORY 1111>.TM) • • ·-• • • <. AGREEMENT This AGREEMENT, entered into this 2nd day of January, 1998 by and between the City of Englewood (hereinafter referred to at "the City"), whose address is 3400 South Elati Street, Englewood . CO 80110 and The Quincy Cleaners (hereinafter referred to as "Vendor"), whose address is 4650 S Broadway, Englewood, Co. 80110 . Whereas , the City is desirous of obtaining dry cleaning, laundry, and minor repair services for non-emergency, police. and fire personnel as per the Dry Cleaning and Laundry Bid Specifications. TERMS OF AGREEMENT 1. Vendor agrees to have dry clean ing and laundry services available for use within thirty (30) days after the formal award and maintain said services and prices for a period of one (1) year commencing on January 1, 1998 and ending on December 31, 1998. 2. The City shall be supplied according to the actual needs of the various City departments . 3 . Vendor shall provide all bid items in accordance with the specifications as found on Exhibit ·A ·, 'Request for Bid', and Exhibit ·e· 'Minimum Specifications for Laundering and Dry Cleaning Service '. 4 . Vendor agrees that the cost of any minor repair (such as buttons , tears, patches, etc . relative to the garment being supplied for service) will be reflected in the ·net unit price" under the bid item shown on the bid proposal form . 5. Vendor shall unconditionally guarantee the workmanship and service in any service supplied. Services found to be defective in quality or workmanship shall be made good at the full expense of the Vendor within one ( 1) working day from the date the Vendor is notified. 6 . Vendor shall unconditionally guarantee no loss of any garment(s) being supplied for services . Lost garment(s) shall be replaced at the full expense of the Vendor within fifteen working days from the date Vendor is notified of the loss . 7 . Various garment cleaning services named in the specifications are required by various departments of the C ity . Upon submitting garment(s) for clear.ing services the Vendor shall supply the City employee with a claim ticket. Upon presentation of said claim ticket the deaned garment(s) will be returned to the City employee . I S ., • • 0 , -• • • <. 8. Vendor shall provide the City 's Accounting Division with a detailed invoice accompanied by receipts relative to that invoice. The invoice charges shall be categorized by departments. All receipts shall reflect the chargeable department, quantity, services, and cost of each item . The City will pay for said services on the last working day of each month for the prior month 's undisputed invoice. 9 . TERMINATION : Either party may terminate this agreement without cause by giving notice in writing by registered mail , return receipt requested , to the other party thirty (30) days prior to any such intent to cancel this Agreement. CITY City of Englewood 3409 South Elati Street Englewood co 80110 Gary Sears City Manager VENDOR The Quincy Cleaners 4650 s Broadway Enaiewood, co 80110 .7.:/vA-J~,.---- Frederico Borrego 10. INSURANCE: Vendor shall comply with the Workers Compensation Act of Colorado and shall provide compensation insurance to protect the City from and against any and all Workers Compensation claims arising from performance of the work under the contract. Workers Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500 .000) each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000) disease -policy limit. and FIVE HUNDRED THOUSAND DOLLARS ($500 ,000) disease -each employee. 11 . ATTORNEY FEES: Each party will also be held responsible for it's own attomey fees and court costs . including appeal , if any. 12. This agreement shall be governed in all respects by the laws of the State of Colorado , including the Colorado Uniform Commercial Code. 13. If any term in the lease or agreement is found to be void and invalid , such invalidity shall not affect the remaining terms of the lease or agreement which shall continue in full force and effect. 14 . The Vendor shall comply with all applicable environmental laws, rules and regulations . The Vendor represents , warrants and agrees that it will conduct its activities in compliance with all environmental laws including the disposal of the cleaning chemicals. 16 ,- .. •· • 0 , - - • • r • • ' '· ... 15. Both parties hereto repntMnt that they have !'Nd this AgrNment. uude,stand it, agree to be bound by all tenns and condltlonl stated herein, n adcnowledge r9C8ipt of a signed true and exact copy of this AgrNnent which, 1Dgeltl8I wilh such documents referenced herein, shall constitute the entire agreement wilh respect to the IIJbied mattet herein. IN WITNESS WHEREOF, the parties hereto have exec:utad this AgrNment the day and year first written above. · ATTEST: CITY OF ENGLEWOOD Louchrishia A. Ellis, City Clerk APPROVED AS TO FORM : Daniel Brotzman. City Attorney ATTEST : VENDOR 17 ,, ~ ' . ' ~ • • • 0 I • "~ • t• -' COUNCIL COMMUNICATION Date ........ SUbiKt Amendment of Trash, Jlfflk and Salvage, Trtle 15, December 15, 1997 11 ai Chapter2 lnltllltad By Staff Source Tricia Langon, Staff Liaison Clean, Green and Proud Commission Clean, Green and Proud Commission COUNCIL GOAL AND PREVIOUS COUNCR. ACTION This matter came before Council in 1991 when mandatory curbside trash collection and recycling were first considered. Council directed the Clean, Green and Proud Commission to hold a public hearing concerning the trash collection issues. Clean, Green and Proud conducted the public hearing in March 1992, where residents voiced strong opposition to the curbside requirement. No further Council action occurred at that time. This matter was reintroduced in 1995 as Council Bill 15. CB15 required households to subscribe to mandatory trash collection service and also required licensed trash haulers to provide bi-weekly recycling service . The bill did not proceed and Council requested that Englewood Clean, Green and Proud Commission continue to study the municipal solid waste issue and suggest alternatives to the current system of open competition. RECOIIIIENDED ACT10N Clean, Green and Proud Commission suppor1s the amendments as written and requests City Council approve amendments to Trtle 15, Chapter 2, Trash, Junk and Salvage, of the Englewood Municipal Code. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Following Council's 1995 request, the Municipal Solid Waste Subcommittee of the Englewood Clean, Green and Proud Commission continued to study the municipal solid waste issue. The current study included discussions with area trash hauling companies, analysis of surrounding municipal trash collection policies, and review of the current ordinance. Additionally, the Subcommittee conducted a citizen survey in April, 1997, entitled "Can We Talk TrashT. Over twelve hundred survey carde were returned . The Municipal Solid Waste Subcommittee preeented its flnclngs to Council at a study session on August 11 , 1997, in a report entitled "Municipal Solid Waste Report -July 199T. The report concluded: 1 . The current ordinance doee not require u,ecr.,.. to trash hauling service; 2. Some residents who do not sublcribe to truh hauling service illegally dump trash in commercial dumpsters; 3 . The accumulation of trash contributes to an IM'llafe and unhealthy community; 4 . A two-to-one majority of reeidenta favor WNkly truh collection; 5 . Thirty-eight (38) percent of l'8lidentll do not aupport trash collec:tlon by a single trash company . • . ' .. •· • 0 l - -• • t• . • ' .. Based on survey comments, The subcommittee detennined that requiring mandatory subscription to trash collection in conjunction wtth City-wide hauling by a single contraded company was not feasible at this time. In an effort to address the immeclate concems of accumulated trash and illegal dumping, the Subcommittee concluded mandatory subecription to weekly trash collectlon would: 1. Remove trash in a timely manner mitigating trash acaanulatlon; 2. Keep alleys clean; 3. Reduce litter; 4. Reduce illegal trash dumping in commen:ial dumpeters; and 5. Give Code Enforcement a means to addnlu accumulated trash. The Municipal Solid Wasta Subcommittee believes the proposed amei ldrnent changes wil promote a safe environment and a cleaner City. The proposed amendment changes will: 1. declare any accumulation of trash to be a nuisance; 2. require weekly removal of trash; and 3. require owners or occupanta to aublcribe to trash colecllon by a trash hauler licensed to operate wtthln the City of Englewood. FINANCIAL .. ACT The propONd Ordinance amei ldmentll wil not ftnancilllly impact the City. AffAClalllNTS Proposed bill for ordinance MU'licipal Solid Waste Report -July 1997 ,~ 'I • .. 0 • • 0 r ~ I - ORDINANCE NO . _ SERIES OF 1997 • • - BY AUI'HORITY ABILLPOR AN ORDINANCE AMENDING TITLE 15, CHAP1'ER 2, ENTITLED TRASH, JUNK AND SALVAGE, OF THE ENGLEWOOD MUNICIPAL CODE 1985. WHEREAS, t.be Englewood Clean, Green and Proud CommiAion wu given the mandate to study a propoul for mandatory truh collec:tioll service in 1995; and WHEREAS, t.be Clean, Green and Proud Commiaaicm bu studied t.be iaBue utemively which study incluclea a citizen suney; and WHEREAS, area buaineaae11 have, for numeroua yean, complained of illegal uae of their dumpatera u collection aitea for the public, incnuinc hauling coeta and litter problema on their prelllilla; and WHEREAS, truh from residential bom• ia not being properly stored or removed; and WHEREAS, truh ofttn accumulatea in tbe alleya when tbe rNidential bomea in Englewood have alley pick-up; and WHEREAS, accamuluad and nncollrtiad tnlb ill an.,. ia nat oaly an eyeaore but a health and aanitatiaD problma; ud WHEREAS, tbe Clean, Green ud Proud 0-eiwim'• racamPMDdation to Council ii that Council adapt an ordirm mandatin1 reaidmtial trub collection by a lic:emed TRASH haalar; and WHEREAS , thia recommendation of tbe C1Nn, 0-and Proud Commilllion will protec:t the bealtb, ufety and welfare al tbe citi-. al the City of Enpwood; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCll. OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Soc;tiqp 1. The City Council altbe City al ......... Calando--, amendl Title 15, Chapter 2, oftbe Enslewood Mamcipal Coda 19116 wbicb aball read u follow,: -1- "' - . ' • . • • 0 , - 15-1-1: TRASH: • • , . • ' <. TRASB. JUNK AND SALVAGE DD1Nl'110N8: For the purpoaea of this Chapter the following definitiom apply: DISCARDED MATERIALS INCLUDING, Btrr NOT LIMITED TO HOUSEHOLD WASTES, FURNITURE, CONSTRUCTION SUPPLIES AND MATERIALS, GARDEN, LAWN AND LANDSCAPING SUPPLIES AND WASTES, SCRAP WOOD, METAL, OR OTHER MATERIALS, CLOTHING AND BEDDING. THE TERMS WASTE AND TRASH ARE INTERCHANGEABLE FOR PURPOSES OF TIDS ORDINANCE. TRASH HAULING: ANY PERSON, PARTNERSHIP, OR CORPORATION TRANSPORTING TRASH FOR DISPOSAL FOR ANY FEE OR OTHER COMPENSATION IN THE CITY OF ENGLEWOOD. WASTE:: 115-1-1: GBNlmAL IIBGUL\flONBc THE TERMS "WASTE" AND "TRASH" HAVE THE SAME MEANING AND ARE IN'l'EBCHANGBABLE FOR PURPOSES OF TRIS ORDINANCE. (SEE ALSO TRASH) A. No s--aball throw, pa-er dapaait aay truh OD any pablic atreet, iD a public park or plam, or iD any public buildia, within tbe City acept iD truh contaillen. B. No perwm aball throw, plam or dapaait any truh iD any fountain, lab, bay, stream or other body of watar wi1mD the City IIGI' OD any occupied or V11C&Dt property within the City. C . No perwm aball di& any paat,w, noace or lib ~ t.o attract public aitelltian, t.o any 1-ppoet. pabtic utility P01t, tn6: ~ dfflce, trN, public mudm9 or baildiDr aapt •maybe audlariad by law. D. EYWY occupat, 1-, or__. of a ~ property ia required to k-., the llidewalk acijacat t.o the property OI' the l*opc,rticmal ..... of -- lid-alt, walkway, mall, or pukiq kK tr. 6-truh, acept u prOYidecl iD IIUbeec:ticlll 15-2-3E. E. No occupant, 1-, or OWMr ofrNl property aball nap into, or dapoait iD, any pttar, ltnet, alley or public plam the aa:umulatiaD of srau clippiDp, laav•, braDCbee or truh from bia or her buildia,, lidawalk or driftW&y, ucept u prmided iD lubNc:tiaa 15-2-SE. -2- ' .. • • 0 - • • - • • . ' • F. No driver or pusenger of an automobile, motoreyde, bicycle, aircraft, or other vehicle shall throw, place or deposit trash upon any real property or any public street or public ara within the City. G . No person shall drive any truck, trailer, small trailer, special mobile equipment or like vehicle into or within the City uni.a ita contenta are covered or loaded to prff81lt them from being scattered. H. No person shall drive any truck, trailer, small trailer, special mobile equipment or like vehicle into or within the City and in ao doing scatter or track any mud, dirt, trash, oil or other foreign matter into a public lltnet, alley or other public place. I. No person shall throw or depoait trash within the trash container of another penon without that penan'• eap.www er impliali COD1M111t. 11-1-1: BESIDBN'l1AL DIBTBIC? BBGULA'ff<>N& A. No person shall store junk out-of-doors. B. No person shall conduct or permit salvage or storage operations or facilities in any residentially zoned area. 11-2-3: PLACDIBNT AND DIIOVAL 01' 'l'ltASII: A . ANY ACCUMULATION OF TRASH ON ANY PREMISES, IMPROVED OR UNIMPROVED, W1'1'HIN THE CITY OF ENGLEWOOD IS PROHIBITED AND IS DECLARED TO BE A NUISANCE. Ir. B. Every occupaDt or CJWlla' al real property shall -, or cauN the removal of, all accumulatiGDa al trub from auch property AND SHALL SUBSCRIBE TO A TRASH RIJIOVAL SDVICE WlTH A LICENSED TRASH HAULER, uul, pemmll the --1., ab.all pa-the .... in • trub CCllltaiur apt for thatpurpNe.V,.r-:-.Mae m b PNt k tealite...._ilellfar .... .,, " ..... B. 'Ae , • .,-, er -If real,..,....., :rilliia tllia Qlty b D ..... • ,1111 far 11Hnli• al.I,._.. ..... • Mae ...i ,...,.., te • n n•nriall lite far the ...... " ...... witbiFl • ,... " .. ,. ('R ..... a!Js:: • Int' C . All penoaa shall atore all truh in C09Wlld tnab amtainlan in ndl a manner u to prnmt it from beint canW • wttwal by aDimala or the elementa and to prennat the IIEDiaioD al DODOIIII or a«auiff odan. D . All occupanta or .,.._. al l"Nl property shall Nt t:nah CODtainen back at least five r..t (5') from the Iida property liw. _. na nl • witlll • ,, .... 11, -•• ..,, .... --No.,..._ shall .an trub and prbap in the front yard for more tbaD twmty-foar (2') boan priar to a lCbedulad collection or pick·up. -3- ' .. I· • 0 I -• • 1~ • ' E . All persons shall place trash container11 within the public right-of-way only on regularly scheduled pick-up or collection days and in a manner which will not obstruct vehicular or pedestrian traffic and shall remove said trash containers from the public right-of-way not later than twenty-four (24) hours after the pick-up or collection. F . No per11on shall engage in the buaineaa of removing or hauling truh in the City without tint obtaining a license therefor. t. ,a.1,. a41Mi1Wfaraele lie-llftllll he iNlleli 11, the 9ire"8r flf p; eial 881'¥i-llpllB BBIIBI J'll)'lllelli ef &, e liellaft ('5.99l pet' , Miele. PURSUANT TO TITLE 5 OF nns CODE AND WITHOUT PROVIDING RECYCLING SERVICES AS SUCH SERVICES MAY BE REQUIRED BY THIS CODE. G . MANDATORY TRASH COLLECTION. ALL GARBAGE, TRASH, WASTE AND RUBBISH SHALL BE REMOVED FROM THE PROPERTY OF EACH OWNER OR OCCUPIER OF LAND WITHIN THE CITY OF ENGLEWOOD AT LEAST ONCE A WEEK. Sec;t;jgg 2. The City Council of the City of Englewood, Colorado hereby repeala Title 6, Chapter 6, Section 2, and amende Title 15, Chapter 2, with the additicm of a new Section 4 , entitled Antiacavening of the Englewood Municipal Code 1985 which shall read as follows: M-lk .~G.t .. JJBNGING1 It b II he imlewflll fer-, pe-, .tier ft a memher ef a fl!, emmellial peliee 8f1!118", with• the pet · siea ef the BWller el ree,elable mMerial, '9 Wae ree,elaele mMmial whieb. • he• 11M • er 9'ereli i,, ihe ewaer fer eeHeeiiMl 1s, a eeHeeti• er ree, 1 · r NI riee, er rema u e -, ree,elaele mMerial &11111 a nat1iaer. he, eelleetiea uet· le, '8pell er etiller reeepteele rer the w ll1tiae; ...-.,e, er Nie ef ree, liaele matni•, a llpllB eeall'ieliea tillereef b II he llllkj• • the pmaltiee ,._.. ill Seeliea 1 , 1 ef the J!lecle "* MIIBieipal 6elie. 15-2-4: ANTISCA VENGING: IT SHALL BE UNLAWFUL FOR ANY PEBSON, OTHER THAN A MEMBER OF A GOVERNMENTAL POLICE AGENCY, WITHOUT THE PERMISSION OF THE OWNER OF RECYCLABLE MATDIAL, TO TAKE RECYCLABLE MATERIAL WIUCH HAS BEEN SET OUT OR STORED BY THE OWNER FOR COLLECTION BY A COLLECTION OR RECYCLING SERVICE; OR REMOVE ANY RECYCLABLE MATD.IAL FROM A CONTAINER, BOX, COLLECTION VEHICLE, DEPOT OR OTHER RECEPTACLE FOR THE ACCUMULATION, STORAGE, OR SALE OF RECYCLABLE MATERIAL. Sec;tion a sum GJtPPW 'nle City Cowu:il, hereby tlnda, determiDN, and declares that thia Ordinance ia promulptecl under the .-.raI police .,.,._ of tbe City of Englewood, that it ia ..-ulptecl for the health, Afaty, and welfare « tbe public, and that thia Ordinance ia n-.ry for the iw-vatiaD of health and safety and for the protec:tioll « public convenience and welfare. Tba City Council further determines that the Ordinance bean a rational relaticm ID the proper legialative object soupt to be obtained. -4- .... "' - • . •· • 0 I ]- • r • . .. ·, • <. ---------- Sw;t;iqp "-SeunbiJity If an:, claw, --... pansraph, er put of tbia Ordinuce or the appUcatiaD tba.lt' _, any ,--er circumataDcea shall for any rw be adjudpd bJ a ~ al •II hat jllriadictioD inftlid, such juclpaent sball lllllt a&c:t impair er illfflidate tba 1WDaind-at tllia Ordinance or ita applicatiOD to CJthm' ,--a or circam.-... S dm 5 Innrd-& Qnltnencn AD alblr Ordmancea or portiona tbareof incauiatmt er ccmftic:tiq witb tllia OrdiDaDN or an:, partian hereof an bereb:, rapealed to tbe atmt al -=h incmai,._cy or cadict. Sedtan 8. Bffect W mml ar ,nmtiflcetia fllll npeal or modification of any pnmaiaD al the Coda at tba Cit:, al Bqlawood bJ tllia OrdiDance sball lllllt releaae, eaiquiab, altar, modif:,, or clump ill whale er in pat any pmalt:,, forfeiture, or liability, either cim or erimiul, wbich sball haft ti-iDcmTed under' such pro9iaiOD, and NCb proviaian sball be trNt.ed and held • Rill remainiq in force for tba pmpoNa at NataiDinc any and all Jll'CIIIII' actiom, 111ita, proceedinp, and prwutiGm fGr the---i althe pmatt:,, fiditwe, or liabilit:,,. wen .. ror the pmpme of nataiDiq any judpamt, dec:rN, er ardar which can er may be rmdered, mt.red, or made ill mch actiaaa, lllita, proca-linp, or s--uti.am. Ses;tiqp 7. Ea.alty. 'lbe Pma1t:, PrcmaiOD al'IUI.C. SectiOD 1-4-1 lb.all apply to eacb and nery Yiolati.OD of tbia Ordinuce. Introduced, read in fall, md paaaecl OD tint rwmll OD tbe 15th day of December, 1997. ATTBST : Loucriabia A. Bllia, Cit:, Clark I, Loucriabia A. Bllia, Cit:, ctn of the Cit:, al......,..., Colando, bareb:, certify that tbe a11cmt and 1naam11a a trua copy al. am 111r .. Ordinuce, introduced, read in fall, and pwed OD tint rwliar Clll the 1Mb cla:, at D 11ber, 1997. -5- •. ' .. • • 0 -• • I• • <. July 1997 Municipal Solid Waste Report Clean Green & Proud Commission Municipal Solid Waste Subcommittee Frank Golombek Dean Huffaker DonRodl Joe Siminic -non votia& member a+ewamua Laidlaw Ww S)'llems Ed Soulliere Gerald Stankorb Tim Stoner Suun Van Dyke Al Vormittag Recommended Action: Amend cmrent ordinance. or pus a new ordinance, mandating residential truh collection by a licensed hauler. ·. ' ' • . • • 0 t --I - -- • • ,. R-ons for pursuing idea of mandatory rNldentlal trash pickup • 8aed on th• Aprll 1H1 survey (Appendix FJ ,uutts, cltlzeM ag,Nd, by• 2 m 1 margin, ,,,., 1111 t'Nldenm MOUid be required m have wwkly trait collectlon. • Current ordinance la dlfllcult m enfon:e. • Dlacounlge 111.,,_ dumplllfl, enhancing public hNltlt and afeey. • Profualonal IICMNd,...,. would be removing trait on• WMldy bula, m •.,.. approved facility. Reasons for not mandating rNklentlal trash service A .,,,.,, percentaf/e of the clflnna.,. al,udy abiding by current ordinances, wHhout paying for trait NfVlce, or ruottlng to Illegal dumping. • They take their trash to a dump or transfer station. • They take their trash to their business dumpster • Some citizens share trash containers with their neighbors • Some Senior Citizens have other family members put it with their trash . • Some travel freq'*1lly and have only a small amount of traah • Some travel frequently' making it difficult to place trash out for regular rwnoval. ~ Hlatory of thw ...... In Engl1wood (a W9 know them) lllfatf- CGP held a pubic hearing on ma lda1lory "cublide" trash pic:lcup. A .... crowd lllade It ._.thatthla propoeal w notacceplilble. llayD, 1 ... CGP pi,111nlad a rwviNd mandllloly pickup ordinance, which avoided the "Cldlide pickup" illue. Thie......., w • rala •• up In a '"black hole" .......... What the 118W aubcommlllN ._ done during the past year. Fall11N • Attended public hearing in City d Broamfteld concemi lg their plw to go to ca11Rd t-*1g • Formulated a,,.. pllln, to addrw ..,.. of maldatory trash pickup, and COl!Rd t-*1g in EnglNood. 'I • .. • • 0 -• ·, • •. • Reviewed the request for proposal that Greenwood Village used for their conversion to contract hauling in September, 1996. • Also reviewed materials pertaining to contrad hauling in Burtington, Commerce City, and Westminster. • Reviewed a study by RW Beck, prepared for Fort Collins, concerning their contract hauling options. • Met with Greenwood ViHage Public Works Director, Jim Sanderson He gave ua the history behind the efforta to convert to contract hauling In Greenwood VIiiage. He anawared our quntlona about their contract, and proc:Ndlnga up to the contract (appendix A) • Reviewed the "Comparative Trash and Recycling Analysis" report which was prepared in 1991, baled on pilot projects that were performed in Englewood and Littleton. • Agreed to meet with representatives of the 3 residential trash haulers that are cum,ntly licensed and operating in Englewood, to get their views on contract hauling. (It was assumed that they would have no objections to mandatory residential trash pickup) • Also discuued other options for conllac:t hauling. • Met with representatives from BFI, Laidlaw and Waste Management to get their ...,. ID our q1 INtions, and any other input that they might feel ,...,... (Ne appendices B, C, D) BFI and LaJdlaw found .. 1111a of COHllact hauling to be appealing. W...lllnag1...tw.._~about._ proepect of www•act ...... Thia ii undli•ldlla. mllile(•ig tlleir clllim IO be aJff9llllf avlng about~ ol h relidlilCN in Eiiglewood. If the ccnrad ... lo be • •dad ID anallef" l'aller" their pi-a in Eugll l'OOd would be compromiled. • DiSCI 111ed the ~ al canducling a citizen survey on these iaues. Would lib to Nnd 2000 with Aprtl WatartSeww bill. Another 2IOO to be dlatrtlNllld via other meana. • Met with Waste Hauler repre11 datiVN, to craft the questionnaire • Agreed that we needed to kNP it limple so that we would maximize the rate of 1'911)01'118. • Hauler reprw: :lllti\191 agreed to reimburN CGP for the coat of conducting the survey, Nd1 paying 1/3. MSWRapan Plp2 .. • • 0 I I - ]·~ • • • · .. • . . • Learned that we would not be able to use mail for distribution of questionnaire. • After review at regular CGP meeting, we made final adjultnW1la to wordi ig of survey (see appendix E) ,,,_ Apnl1W1 • CGP members distributed 4500 survey cards, door to door. • Rr.iewed the ..... of the 1200 r-s,onw to the survey (~F) • Based on results of survey We concluded that._. waa aufflclent publlc eupport 1D move forward with manda1Dry pickup (._. wa gl'N1llrthan 2:1 rNponN In favor) Although there had aleo bNn a maJortty In favor of contract hauling, we r.lt that a more COl'INl'"ntlve approach would allow time to addrHI the numerous qUNtlona that had bNn poeed. • Based on put experience, we decided that it was time to bring these issues before Ccud, to see if we were justified in continuing our efforts. • At regular CGP -meeti--ig-the membenlhip vot8d to haY8 Chairman Lange request a study waion meetilig with Col.n:il 1D petition for drafting ., on:li iance ma, ldalil ig raidenlial trash pickup. Racommendatlone Amend current cw6-. or..-a new cwdlnance, IMl.dltlllll r'Nldenlllll tneh CDledlDII bf a ... Id ........ MSWRapan ..... 3 . • ' , ' .. • • 0 r I -• • · ... • Appendix.A New 1tum die MSW sabcomminN rneetiq of 1nm wida Gawwood Villlp Pablil: Wadca eam. JlmS--- 1) Knowing what you know now aboUt hoW service ha gone. what would you have induded dlft'erantly in the wording of the praposal? Jim r.lt that ti-, had done a thoraugh Job and could ,..., tlnd nolllilag ti-, would change, at 1hia point In time. 2) How has the city identifted the citizens who need special se,vices, and what services are provided? Upan ,..._, rNiden1a ara Mnt an appllcatlon farm far a apeclal Nl'+'k:e raqueet. Upon r'9C8ipt ~ the rwqmet. Jim Sanderson or the 111· 1 tarlt city ma iager, then personally vim the l'9lidal1t to verify the requnmentl There are currwwtly only 5 or 6 special rlNde raidenta Thay expect 1D prcwide container carry out ....-+1ce far anyone over II or thON tao III tD do It.........,, •. Jim suggeatad that .. might contact NI rice Oll'Plat.ratlona such• ..... an Wh11la ti, help ....... lie .......... ofapec:lal .... 111IIIMlll w might need 1D pnwlda far In 1!1,gl1 ma ad. 3) In Greenwood Wage, what .. the cunnt .w.yclaag aplcn aftlnd tD l'Nidents? 'Mm is the CIMT9llt peac•utage at raqcllng parldpalkln? Nonnal l1llms ara Included In lie NCJClll19 p.ogran. an a Ill ••ldJ ....._ HoNver. cadboard is nat c:unWltly beil,g plclcad up. but the .. affldall .. preauring BF1 to bagir, picking it up allo. ' . ' .. • 'I • 0 t ~ I • • • (. It waa foracaat that th.,. woutd be 80% partlcfpatlon. Current participation ie actudy at 90% The w.111act alao ha a .._ that raqldNa ,_..... aiming ol praftla from the recyc:Hng program. There ie currantly one recycffng truck i,p1ealug 4 daya a WNk, and a w:ond truck • ap9C1lld 11D be ........... aoon. ---... volume of recyc:fabte ma1llrtala • much larger than upec1ad. How does the large ilam pidc-up pn:,gram work? Are thent any linilatlons or special preparation l9qUinlmenls? Gl'NIIWOOd VIiiage had prevfoualy ofllred a program ..,.., the ~a Spring Clean Up BFI ie currently pravtdlng unllmitld Large 111m piclcup on a WINldy ....._ Moat large --.. adUllly picgd up Ilana will, the normal lnllh. DrMrs radio in fa' anaaw truck ta gar..,. raqumg IS*illl handing (I.e. ,.... .. ,) 5) 'Mlat • the proc:adure b' ladlag CUIDlill' COliaplaiilll? Haw mmy and what typaa d c:ompaiilll hlNa bean epi 11111f (Le. ha•....., c._n day bw, • prablam)? 1F1 provtdae a ct k-w4'1oe ...... .....,11Drcamplai:s..._ • . .. ., • • 0 f ____ I -• • t• . • ' <, They did have some comptaima about 111a change of pk:k up day9. They have had a number of people who 1hNw away their pick up achedulee. ,,_ There ..,. a fww campllli,1• about 111a aaet OJI thew rice (but 11-, waporatlld when the r11ldentll..,. inlanned that It-being provided by tuN and tlway would not rwceiYe a bll) To help allwlata any pro1Nnm 1he drwa8 _.. Introduced 1D ,-1dentll In maillnp. The village oft'8rs inc:enttve bomJNS of SSlO p.-quatar-to drivws. far trouble fr9e avice. How many trucks is BF1 using, and are the able tc complete the coBection on a single day? The pickup achedule la covered by 2 tructca. operallng 4 daya per WNk. The village la divided lntD quaclranla, and each Ila Ila own pick up clay. They do not plan on dfttalll19 on thia ...._., except far c:antlldlng hotldaya. 7) Can you exptain Greenwaad Vllage's cw1W1t anlorclrnent pallcy of the cannc.f? The ............. Supt 11•1d1nt1IDl'Glwlll•aad VIiiage ._ daM _..,.. lpat checlm on tlle tlucla BFI ac:tudy la uaing 2 naw tlucla 11Drtia caaa•act. If any vlotatlone do occ:&a', 11-, • tnt gca 1D lllelldan If the problem is not takar, cara of by 1he medlllo,1 pnadln, tlwt the fine IChedule would be im~. . . • .. • • 0 , - ]- • • · ... • • •• (. 8) H._ you haa any~ Vlolations? ,,.,,.. ........... • ,__-----.... --.._-. .......... ----... -...... _...........,. n..,.--. ........ .._. .......... ~~ ...... -..................... --...,,.._ .... .....__up. ban ar ,-a llfllritg Cifaaan. ,,,.-.......................... bulir,ig..._._..., __ ... No Gne, 10 ,-, ,_ ~ lald lliil «.an_ --.,.,, .... ,._..., _________ .............. __ ...._.qf..,,,. I sz. .... Juno .......... ""=11auo .............. n..,. .. no lnilaaan. on-. It con dsJ. ....... c.._. ,-.... (II( Ao(--·-· .. .....,._ n..,. ia a limit ot 130 IIWlicle '--. .., .._ """"' --.. -... _.,....__ . , • • 0 • ·, • '· 8) Have you had any cantradDr violations? None at tlria time. ,.. 9) VVhat happens if you dllllc:t a rWlidlnt abuling the syarn {caledlng _. rram individums oublide Greanwaad v-. rar rwncwal)? There have not bNrl any problema y9t. n.. hav9 bNn some reports from neighbors about poaible abuN, but nothing IUbstantial ha turned up when .. _,, inYesllgll9d They antlcipata the bigpet problem will be with building co.,11....,. doing ·work In the village, leaving ... quamltlea of ....... far ......... pick up. The expect to IW1dle this by ; .. tormiig the building axllradDI that they must l'Wl10V'9 the tralh or face a lltlaring citation. Are any other waste service providers alCMlld 1D .,. residenttal pickup in Greenwood VIiiage? If SO, .. '*9 "'Y r9lidenll using them? RNldeaa ara not reqund bJ the vlllige 1D partlclpna, 11-, .,. Illa•• tD ... o1w ............... No OM, 10 ,.., ha adualy uad Iii apllan. ~ af,,w ltaN looad i1llo da •foatl ._ "-CMt wow/d be prol,ibidwfar a ...I --6r a/.,,.._IC:a 11) VVhat ia the ex1ltnt of the cunw,t HouNhald Hamdoill Wall (HHW) services that are offind l'8lidentl under the Greanwood Vllage c:antrac.t. n.. .. no limitations on what it calecad n.. ii a limit of 130 vehicte loadL BFI providN $18000 per .,_, ID CCMr the GOit d dllpaal. A.,..asA .... , •. .. • • 0 I ~? ',f I -• ,.. • ·, • I. Haw much city staff time ill spent adaninilllring thia pwgaan? Jim..,. .. he .. curranllr ........... al ........... ...... lllang wllh .... jab -Pulllc .... Dll t i:IDr. 13) Al in al dD you COi--the cannct a u:a: 11 lful told -and recydlng ....,.. a1anganwd far Glwa1wood Vllllge? _.___..__ __ _ . ' • . • • 0 ·- - ·.' ... !· I '•,; ' • ... ... • ., • ,· .. ·"': . ... • " - . ,~ ·, • - . . .... . ':. -~ . . ·: ·;:}.?-:\)\:; =;/\>:. ~ ,.-~ . · .. . . .. .. BF1 ,•:. : .C.ITY OF ENGLEWOOD -: : . ~ ' : . : : .. :· .. . CLEAN·,.:GREEN .& P~QUP . . . . . . . ·Municipal ·Solid Waste Sub(?omml~ee .-.· :, .. ,' ., .. ··· . . . ;,;•. February 15; 1997 · BFI of Colorado, Inc. 8480 Tower Road . . . :~ ,'~:>· ' .~ I • • •' ::·~ . ' . . ' ~--:.: .. : .·. ~-. ~'- . . . ·-~~ . .. ' . . . . •, . .• .,1·:.: .. . ,• . -:. . ;· .. . . . Commerce City, CO ~2 ·. .. _·. · . ....... ... : , ·' ~ ... .... ------- . . ...·· .. , . :-:.~ / ·. i 'f ~:~:~ ,·• ·.~ ..... . i .. . \~-- ' . .. : ~ . .. ~.f:'ti:; . .. . ·· .... '\,' ., ,. .. . . • ,I ' :, ., . . . •· . ' • 0 - ~Waale lall9ystw· IIIOM.18 SSA_,_ ..... c:.,aa. ..... Mr. Donald Roth Chair Municipal Solid Wute Subcommittee Clan, Green .t Proud Commiaion C'ity ofEnpwood JG South EJati Street Enplwood, co 80110 Dear Mr. Roth: • . " • <. .....--o - . .;. . Febnay IS, 1997 Think you and the other members of the Municipal Sorid Wute Subcommitte for the opportunity to participate in your meering to evaluate to possibility of C0111111Cting for solid wute -,vice for the C'ity of Ensfewood. I haw encloled the written 1eapome to ihe qualkNIS di1c11IIICI II the._ meetinB of the subconuninee. BFI looks forward to the opportunity to continue to Ulit you and the other members of the coaaitte with your evaluation of contracting for nuaicqlll lOlid wate collection services . 1M80 TOWER AOAO • COUUIP!"F. OTY . COlOMOO ID022 • 1313t 371.5115 • FAX · 131m 371·5191> ' ' .. . , • • 0 I ......... I ]- - • • • . . :MISSION Our mission is to provide tlie highest quality waste collection, transportation, processing, disposal and related services to both public and private customers worldwide. We will carry out our missio11 efficiently, safely and in an environmentally responsible manner with respect for tl1e role of govem111e11t i11 protecting t/1e public interest. . ' ' . .. . .. • • 0 .--------~~~--;-------------. , . . \' -•. . .. • ... . <. OUR VALUES I am dedicated to our customers. I am respectful of our pdople. I am detennined to provide the highest quality setvice. I strive for continuous improvement. I am flexible in the face of change. I am committed to superior ethical condlict. I an, a BR emplcyee • . .. helping make tire world a cleaner p/aca io live. • • 0 _.:=..•. -• -.• -. -=---.•r f ___ I • • I'- • <. Questions and answers from waste hauter lntarviaws at MSW subcommittee rnaetlng Tuesday, February 4. 1997. 1) Do you betleve that contract hautlng for Ille cay of Englewood is a viable option? Yes, contract hauling for the City of Englewood is a viable option. A contract would give the City greater control over the levef of service provided to residents, cantrol collection days, reduce the number of trucks in neighborhor.ds reducing wear and tear on streets and improving traffic safety. 2) Wautd you expect a cost savings for the l"Nidenls, If contract hawing became a reaftty? Could you give an approximate percentage, based on the current rate you .. c:twgtng? The could expect a cost savings if the City were to contract with one waste hauler for the entire City. Nty savings would be contingent on the level of service established by the City in the. 3) Would you be Interested In participating in a bid If the city were divided into quadrants. with a sepant9 COiiba.l for each? Yes, BFI woutd submit a bid if the city decided to bid waste hauling services based on cpldrants. However, a bid fer service to the entire city woutd probabty be the moat advantageous to the city. The city would have one CQ ID"at.1 to administer, a,d the i.. d service and consistency of service would be the sane thraughout lhe city. 4') If you ww lD submtt a bki lD provide contract halllng In Englewood, what w vtces wauld you expect to offer? BFI wculd elCp9d to offer ratidenttal collection, recycling service, cornnuity dNn-upe, 9UppOrt of ccrmu,ity events, public education concerning racydino and ott1et' services. 5) What type ~ 9ducallonal program woutd you be abte to provide far the ~? BFI would expect to develop an education program as part of any contract opportunity. The program wouJd addntss recyding, how to prepare you trash for colledlon, how to handle yard waste, and other topics as they might arise. The informution could be included in a city nawsletter if available or sent the residents by direct mail. •· • 0 I - • • I• - 8) How would you handle complaims from residents? Complaints or customer assistance issues would be handled lj :· our customer service ~ant located at our Distrid Office. It is expected that all servics problems wauld be corrected within 24' hourS. Most S8f'Vica i-..a would be handlod the same day. At BFI customer service is our highest priority. Attached you will find a copy of custana' service infOI , nation OJIT8ntly being used in Greenwood Village. 7) Would you be willing to anist us in NIUng this type of program to the pubic? Would you be willng to partlcipata in a public hearing? BFI would assist the city in selling this program to the public and would participate in a public hearing. 8) Would you be willing to participate and hetp fund a citizen survey, If we decide It wu necessary? What questions do you think should be askad? BFI would be willing to participate in a citizen SUNey. BFI woulu be willing ta assist in the development of a citizen survey to assure all the necessary questions were provided to the residents for reaction . 9) How mmy trucks wouJd be required to complete the pk:!wp from all rNidenc:a In Englewood In 2 days? The number of trucks would be based on the runber of ntSiJet ices ta be colladad and the hours a ca ,tractar would be able to operate. BFI has the capability ta collect the homes within the parameters established by the city. 10) What type of automation Is available? Automated collection systems are available however, bacause much of the trash collection in Engtewood aca.n in alleys, autamated sy9tams ... not practical. The width of the alleys do not permit use of the aulcmated systems. • 11) If the co.1bac:t wen to specify co.ibactor provided coatall--. what would you offer? PINH bring picturn of the containers. • • BFI could provide 95 gallon containers. The cantairws are easy ta uu and dlnble. A copy of a brochure has been provided. 12) What Item. .,. you currently piddng up from Englewood rNldanla. for rec:ydlng? BFl curently collects old newspaper, glass, aluminum cans, steel cans and • 1 & t 2 plastic containers. • ' .. D •· • 0 ' -• 0 I• • < 13) Woutd it be feasible to provide recycling service in the aHays? No, the alleys are not wide enough to allow the collection of recyclsbles. Currently, recydables are collected at OJl'bside. 1,) What type of large item pick up woutd you offer? Large item pickup can be handle on a weekly basis, as in the case of Greenwood · VIiiage. Most communities handle large items as part of a dean up program or through special arrangements. BFI would provide the service as specified in the bid documents prepared by the city . 11) What would the price charged for each container, if you w.1re to provide each reeidanca wilh a standardized container? The cost of containers would depend on how a contrad was stn.Jctured . If the containers were purchased by the city or residents , the price would be contingent on the number of containers. BFI sells 95 gallon containers to subscription customers for approximately $90. If the containers were required as part of a contract the cost would probably be amortized over the life of the contract, with each residence being charged on a monthly basis. 11) What Hl'Vlc• are currently betng offered to special needs customen(how malY In Englewood, and at what coat)? Special needs customers currently receive "carry out service". n,e driver pick up the truh at a predetermined location, usually the garage or back door . There .. only • fllw BFI special needs customers in Englewcod. Tlwe are also a few "carr, CAL' cuatcmers in Englewood. Special needs aJStomers should be controlled and approved by the hauler and the city based on predetermined aiteria. Attached are the farms used in Greenwood Village for special needs customers. 17} What types of fN on volume services (If any) are you cwrantly providing for any of your customers? BFI does not provide fee on volume service in the Denver Metro area. However, the City of Fort Collins does have a volume based trash collection p, noram. Attached is information concerning Fort Collins program . . 18) Woutd you be willing to work with us on the ·Good Neighbor Days• fW091•H that Is offered uch spring? Yes, BFI would be willing to work with the City of Englewood on the "Good Neighbar Days". BFI supports a number of community events in the comm, 1nilies we serve. •· • 0 I -• • ft • ... 11) Vlllllt tya,e al • •I taw.:e would you , .a .Alie tD provide foe CU' HGUMhald HaaadauaW..·prog;an? · BF1 would aailt lhe city wilh lhe ~ dthe HauNbaktHamdaus w ... pNg1a1L BF1 is auiltll ig the City d G,·•1WOOd VIiiage wilh lt1lir' prOQi a,L •. • • • 0 • 0 , • • IISO!i'US/lf COLORADO February 4, 1997 TO: The Englewood C1elD, Green & Proud Commis&ion Muaicipal Solid Waste Sub-Committee ... Laidlaw Waste Syscems is honored for your iaYitation to tonipt's iarerview session for tbe purpose of infol'Dlltion ptberiDg on MnnicipN Coalrlcbag. Laidlaw Waste Sysleml c:mrmtly is the service provider for the Commen:e City muricipeJ c:oatract 11111 allo provides service to other municipalities across the colllllry. Attached is a ,efaeoce list for !Ome of Laidlaw Waste Syscems muriciP"l conttKU. ID response to your questionmn, we are providing tbis brief summuy of amwen: l. We believe that comac:t baaling is a vial* option in tbe City of Englewood. 1ba'e are many advaalapS tblt could be acbined. 2. If cow hlllliag became a reality m tbe City of Eapwood, we believe tblt ,esiclmls could me appromately 30% otrtbe c:umlll mllli ail,tiun Illes in that area. 3. Laidlaw would be iarerested in biddiq OD .... Wllll&b for quadradS oftbe City if tblt would be tbe outcome of tbis procesa. 4. Laidlaw's mvices would iDclade repllr, cm a week 1rllh .-vice IDli bi-weekly reqdiag colledion mvice. s. Laidlaw would provide.,...,....,, to II a-ti. ipldi1c raillma arhiM•i•1 mvil:e guidefiaes for trub 11111 l'eC)'Cml mw:e. l1lis would allo include wbll items would be considaed to be "bulky ilea" nquailla • special cd in lbr pict-ap. Laidlaw allo dues a recycling education outteach propam in tbe loc:al ICboola ad lbr otber select 11aap1 witbia the collllllUl!ity. 6. Laidlaw bas a customer service dei,abW tbat ii tmiaed to IMllldle my type of c:aD. Complainls are tracked tbroup our computer s,-em 11111 mrnnled to ope1atiom 11111 other 111111apn a appopiale. Proc:ans are in place to mn compmab are raolved. We allo have a triprtine --ae system to tab calll ds boars to be taken care ofin the IDfflDIIMI. MSWlllpan AppadixC •. .. •· • 0 , • 0 • 7. Laidlaw would be Vf!rf willing to help prom:>te unroicipal comracting to the public . We would also be willing to pmticipare in a pubtic bearing on the matter. 8. Vat.I respome. 9. Englewood would require ( 6) trucks each day to complete pick-up in 2 days. This would be 800 homes per route. 10. Vat.I respome. 11. Attached is a sample of a type of colllaimr tbat could be used for .Englewood. However, we would research comainm ml sttive to provide Englewood with the best altamtive passable. 12. We would pick-up glass. aluminum, plastic. and newspaper for recycling . 13 . We would prefer tbat all items (trash cl: recycling) be at the curb. However, if alley service would be rcqujred, we woukl provide the service required. 14. We would pick-up all large household items with a 24 hour advmce call in for pick- up on the regnlar service day. Refiipnlon amt be certified CFC Free for pick-up. - tarp baildiag 111d remodefin1 ams wuuld require a roD-ofl'box 111d would not be iacluded in a 111111-::ipal COlllraCt propollL Charges for such items would be indDded ill 0111' proposal. 15 . We would provide coaraiDers ml recJdial bias. 'Ibis would be iDcluded in a proposal. 16. Cmrmtly, we are oot ,emciag my special needs Qlltomen ill .Enpewood. lfoweftr, we would mike some special .:c:onnmdetioos ml develop a metbod of catifyiaa tbat the party is elip,le fbr tbis type of mvice. We would probably do a cmy oat. This is where we would take the co.aaa th>m the back door, flllllXY, ml replace to the back door ( or loc::lbon d · pered). 17. 1be:re would be a nrioirnum $25 .00 dllrge for large items. These would be priced on application by having a foremlD view the job befiJre pick-up. 18 . We would pmticipme in '"Good Neipbar Days". Cmrently, we wom ill coopaation with the Cay of Laewood on a similar prolfllll. ,,, - .. •· • 0 ' o I - - • • ,. • " • .... ... 19. Laidlaw w-s,.... Im wadal ill a:i .p w· e willl.Llillllr Bati.. el Senicll(LES) GllWWW &. _. 1M H :bll WID(&OIIW. "LES Im a o6:e alpaa wl ill 1111 DIIMrllldmt. Plllll _dls.._ofdls &. I +t Qmic:elCclleri•Pmj&Wdlllwe t ·rurt111Cityaf·Gi uad.Vlllp ptvpOIIL We WUlllll pmbllllJ dlliall •· ........... Elp,WUOll *'-+Id. COIIIDCt i*Gr m oas. AIIU, plme •dlldllllk )'Ull llaswe l'IICIMld lom ..... Callmf• 1111W A1191edtr. ----~- ,-. ' • . ~ ~ . .. .. • • 0 , __ . -• - • I • . ,~ ·, • 1) Commerce Qty, Colorado Address: 5291 East 60d1 Avenue C11111ncrce C"a:y, Co 80022 COldKC Greg Oancrm DiredDr of Public Wada # (303) 289-3600 Address: 1796 Civic Cem:r Blvd. Lak: Havasu City, Az 86403 t(S20) 855-2116 Coatact Ridmd Hilman Mayor 3) A1tml, Dlbaois Address: 101 E. Third St. AltDn, n. 62002 #(618) 463-3500 COldKC Bob Towse Mayor tof'Hommolds: 4,700 Types of Servu:es Offmed: RaidentiaJ Pick-Up # ofHouseholds: l.S,000 t of Households: 12,659 Types of Sa:,m otlnd: B&sideoda( A Cmblide R.ecydiaa _--._.__~ ... ' . •. . . • • 0 , I ·-• . ' • 4) Dallas, Taas Address: 3112 Camon St. Sum:200 Dallas, TX 75226 #(214) 952-2100 Comet: Chuck Smith 5) Mmkeao~ Micbipn Address: . 1350 E. Kntin1 Muskegon., MI 49442 1(616) 726-4786 Coarwt Bob KDlm Dir. of Public Service 6) "1e11at Graft, Utala Address: P.O. Box 515 Plasaat Grove. UT 84062 # (801) 185-S04S Cmmct: Fr.mk Mills # ofHouseholds: 56,000 Types of Services Of&nd: Residattial, Commercial, Industrial & Curbside Recycling I o{Househalds: 13,000 Typa of Scw:a Oflind: lrsideadal, R.ecycling & C;mpllrina f of Households: 3,857 Types of Services . ot!i=red: Revdcnrial a: R.ecycliq --------'' . ' . . • . ' . .. • • 0 -..... I • • • • • • • • • • • • C• • . , <. WHY RECYCLE ? Every man, woman and child generates 4-S lbs. of prbap fferJ day, a staggering 200 million tons aomaPy. that is enoqh to bury 30,000 football fields in a layer of garbage 10 feet deep. Our landfills are rapidly fi1liDg up. The US Environmental Protection Agency has estimated that at current rates there is only between five and fifteen years of landfill space left. Many of the msdng landfills are unsafe and will ban to be closed. The idea of recycling and enviromnental responsibility helps insure a high quality life for our children that may not be possible i! wasteful and toxic habits are not changed. Reqcling conserves limited natural resources like trees • 11 - Every too of paper recycled eliminat,s tl!_e need for 3 cubic yards of landf"dl. Every ton of recycled paper saftl approxhnately 17 trees • Recycled paper reqains 504)(, Im iiillii to prodace ~ mpi paper. Recycled paper results in 359' less water pollDtioo, and mes 60CJ, less water than the manufacture of Yirgin paper. The manufacturing of recyded paper results in 754J(, less pollutants • OTer time recyclin& will result in lower costs to consumers than landfilling. • l . ' • • • 0 f I • • 0 - USD/iJUDilf COLORADO RESIDENTIAL CONTATh"ERS 65 Gallon Toter 34 inches Width 28 inches Length 39 inch~ Hti.gbt Blue Recycling Bins 16 inches Width 23 inches Length 13 inches Height • • •• • ' ]- - • • · .... • ....-l"'-29-00 03:04P 114'/ISSI!~ m•=• r-r..u. .wwuss .. • • HOUSEHOLD CHEMICAL COLLECTION PROGRAMS Llldlaw 11a 11Nr1 .,IWGIVed will! t a *' c1a1111:a1 callDlillan pnigrwm s1nca 1t1a lllld-1 t70's. Llilllall ha pa1k;:1pa1911111 ""'1911 ha • .._. GIIIDl:lialt ...,. ... ... 12 • Cunnity ma11aaina 7ft CJf Ille I a tdll ~ aalla:llla .....-ill CdlralD. • ua aff aparllllinQ rrarn aftlml in M!IIIIDI cauntJ. e 1.a1»a~ll11J• .... ,r.aua;u _ _...., ...... 11~-i11Alallra. e SddlaniCII-ID ........... .. e Llilllallwil ..a .... Cly af CIIW 1 VIIIII to..._• Cl!!IQG ........ . ... Dua ill .. ... • &........-....... . -flea I .... ...._ -Ca C .......... ........ ., .. ; .......... .... ....... a ............ •••to~ -. -,.., ............. ----....... • YIIIIIJ ........... ,......--.. , -···--··---·· µ Jd-- "' -. • . ... az .. • • 0 , ~,,VI • • • .. • c:it,ilt--· 1-6.1996 aw....- CIIP• ... ~---... .,, ... .,_ ScalE Wllldar, Maruaftl Ci....i Mamapr Laidlaw Waa Symms '°lS E. Sllb Avaue Commen:a City, CO 80022-3994 ._.,, -Ra: A brief tlsuk yoa for Laidlaw's :lllilCuace at JeJrenon Coury's BHW Coilecdon F:u:iliry c:it,iltZ ~---Dear Mr. Wender: As me tw0 people most closely involved wicb die oper:uioas oflhe Ieffi:rson Coumy HouNilold Hazardous Wam S111rqe Audloricy's Callec:ion Facility, -would like re cue chis opponwmy re dlaslit you wi I.aidlaw (bocb Emrironmema! and W11111 Sysm:m) for your inva!uaole miPlln ID die Aumority. Over a sev..i )1911' aaociaaon. Laidlaw bu provided die Aumority wicb a lia of amcas aJmos mo laqmy re cumensa. This dam bll:lt ID die Round-up days when nm roll- • werw provide ac no charl" dlroup me lar yar aad a balf duriq wilidl Laidlaw Im provided e-a. aad comspmd cmdlmld...,. wi pick-up Nrlica. n. ocblr i.s lllily docummad basafta ofdle Aumorily's loal ma ilrian wim Laidlaw(-.... willinpm ID be &imdly ISPd • ...... ID oar iDdmmal WW mads) ... ..., ban sr-tY ~ We .. paftal t'or die Audlarily' s camiavin1 .-aiia mnip wide Laidlaw ad lSSCicipa ill canlinn•w:ion As oae of aw daaars. ]'O'& sllaldd be .... dllr Laidlaw W-Syanss .,..son oar daaar sip motanad on die aw ofdle Fsilily. To ftnrlMr' illrnal die pail6c's •-11 ofdle .... ....._ of cloaon-= •Laidlaw.•,-It_.. adallOrs lis ia •-prisalf of ow iab lliaal bladsura. A co,y of•,._..._. (widl ..,.) ii ilncllSdld willl dlil ..... 11a .. llladnsra will wo ~ • twa ..u ila a ...... , 1 ,·p Ubn•r. T1ais prialiaf llloenld oc:i:ur i--dlis ...... Once apiA. we llld die lMIIIDll'I ofdle Audloricy M:npEDl'lr Cammime owe much ID LaidJaw W-Sysams 111d wo.dd lib ID oftllr ]'O'& our siacarw dllalcs. Siacamy, ~~~ Martt S. Loye. Drop A Swnp C:00.-- Idnaa Coumy HHW Smp Audlari&y cc: Mammn. M-p:rnenc eo.a--. ldllllll C-, BRW s.._. Mlllarily ClrilliaaI. Vallrio.L.nillawW-s,-• .• j IT--,ac • (wi* I I ) Mike Hanssaa. Laidlaw w-s,-Op · w ........ Cwida w:111 •> Sc:ou Haad. uidlaw w-s,-S... ....... (wida e I 11 •> Teny [.ynn Traynor. Laidlaw Eav i.1 •-· S,-(widl e lamse) iaclolln • • 0 Waste M11nng!'!m,mt or i;.,, .. ., ..... r .o . en~ 1'-:!" ,..,on We!'I Unit)u J\.v.-,,u..- Englewood. Colornrlo 80 I 1 o 303/797-1800 • FAX: :J0317'J7-303 I '· TO: Green. Clean. and Proud Commission • . , . • Chairperson Don Roth and members of the solid wute subcommittee FllOM: Dean Vander Bun, President· Waste Mlnagement of Colorado TOPIC : Respome to 5Ubcormnittee questions DATE: February 7, 1997 A Wasta Ma.age,,•,I Compa,y I . Contract hauling for the City of Englewood is one option. There are several other options which might be considaed which would go lilr to reduce some of the city's trah concerns such as too many tnaclcs. Wast\: Management has a history of2S years in the Enifewood c:omnmnity providing continuing service wht:n other haulers have pulled out We .-vice about 7081. oflhe residential trash accounts and led the quality of our services are indicaliw of the large rmmber of smisfied customers in Englewood. 2. A reduced cost is possible, but really depends upon the level and quality of .-vices requested in the bid for proposal on the city contnlCt. Can't give you a COit savings ellimale until we know whit services would be required. 3. Preferaice to bid a single contract for the entire city. 4 . We would probabjy offer to provide our curnmt level of ISVices, but are capable or providing whatever is requested in the contnct proposal. 5. We have the capability to provide educa1iona1 prosr11111 oa IIIIIIY levels, from distribution of ldivity books and curriculum like our competitors, up to and indncfing ia-depdi lchool lellons and activities, toun, and community-wide presentltiom. 6 . Complaints ue currently lrmdled OHite by our alllamer aw:e ~ 8ecaUle we ue located within the City of Ellfllewood. c:ompllaa u:b • miaed pickupl are baadled in may cues within ten milulel of a call. Under a c:ily-wide coanct we 11111 the complamca lbould came directly to our offices for immedim .... _,.., 7 . We wouJd be willing to puticipate in a public 1-iaa, available a a coNultant on IOtid wute 1m•1ement and recycling questioal · 8 . We would be happy to support a citizen ,urwy ifwe can paticiplte in devwoping the questions and have access to the rapo1-and lllllylil of the uwy. 9 . Trucks utilized for contractual .-vices should be no oicler dal l ,-w. We feel we could cover the entire city of8SOO honm with four trash truda and two recydiasuucb llld lSVice tnsh pick on four days . Waste hauling would occur weekly and recydina Bi-weekly a mmndy lffll.~. . •. • • 0 , • • t• • 10. Waste Management is equipped to provide automation vehides for trash pick-up however it may not be feasible to implement automation for alley pickup . 11 . Waste Management i~ prepared to offer 65 gallon or 9S pion poiylwt containers for residential use. Average levels oftruh collection for tbe typical E.aalewood home is two JO pDon truh containers. Additional issues to consider iaclude IIIIOl1izaaon of corainen over the life of the contnct and who is responsible for ,epac • oftbe c;omai.,en wbm they are damlpd, lost. or stolen . 12. llecyding items currently picked-up from Eapwoocl raideals include: ...., platic:, tin, llumilun, newspaper, and cardboard. Wuae M111111m lit provides a three bin c:oUecaon sy11m1 for eay collection md srornge of recyclables. 13 . Recycling service works best at the curbside for pick-up. We would prefer that the current curbside pickup system continue to be in effect with contract hauling. 14 . Waste Management would provide any type oflarp item pick-up required by the city contract. Currently we provide appliance pick-up via CUltomer call-in and can arrange a personal garage clean-up project for :m additional S 15 to S40 dollar clsge. 15 . Container prices run on an avcr~"r. between S40 to S75 depending on the quality and size of container opted for within the contract. 16. Special needs services can be acquirer ' rnr an additional fee, usually about SlO more per month. We currently provide these servic•· 10 customers who are handicapped or otherwise incapable of putting out their trash. Special needs ,ervices can be covered within die panmeters of the city-wide contnlct. 17. Waste MllllpfflCllt is currently ofl'eri• three leveta of ,ervices (more accurately dcfmed u a limited fee on 'IOlmne service). A recycler rate, nm around SlO per month and ii tbr tboN CUltomell s who put out only one trah contaiw per weekly pic:t-up; the replar rate for unfnnited disposal of trash. runs around S12.S0 per mondl, IDd a mor citizen reduced rate. 11 . Waste Muiageme11t i,1 partnership with the City ofEnp:wood invented the "Good Neighbor Day" program. We have generously Biven back to the community &. dilposa! lel"Vic:es for over I years . We Ibo t>articipAtc in the Di-City Tire and Leafdrop-off'and have provide additional in- kind services or non-profit nues for many otJ. city 9Dlid wute IJl'Oll'UII· 19 . Waste Management is carable of provide comulting asiltmace for your HHW !'··,gram. However our company is prohibited from dirrctly dilposiog ofHHW. Over the pa: .. six years, WIiie Management his provided advice and anist•ice ia helpiaa the City identify vendors for a limited HHW program. We continue to support the ....a HHW collection proaram aurendy offered by the city . ;,·,~- I . • 0 ' -• • • AWoewl Comes 11 WW M I ..-r ii an Enpwood Caq,eaJ. We haw beml ~ 1br tbe comn,aity tbr 2S ,_.....,. ... quality IOlid wate man a nwc ..a n,cycica--=-to our a.•lh>•s. We are ........... .....,,_. .... tbe city of&alawoodpn,vm11aak1,nl 1:a.., b'city CCU m 1'ba Good Neipbar Day propam O¥S' tbe ,-S Im~ ill arm ofSl00,000 a clilpaeel CGIII &Ir l'elidenls of tbe city afEnpwood. We .. proud oL our repderioo in Ezialewaocl ..a .. oi •••11-' to pn,vidica kJ.4-tel'm aw:e ,ad &wenciel illml&s to re ideals m bulic 11111 wideia deis CMHHFIMNly. . ' • . .. • • 0 f ~~vi -• • •, • (' IHI I BUSIESS REPLY IWL I !1Nr4A81-. ,-rim.,. -...aaa ca ~ WLL IE IWD IY ADCRII IEE RTN Cllan. Cllal & Pnald City of Englewood MIO D.J'™ a.en ST INGLEWOOD CO ID1104IMI . ' 11 .. 1.11 .............................. , .. N,ll,I CAN WE TALK TRASH? ,- 'Ille C11111. ._. I PIIIIIII C 1 1 ta 91111 -I 7 a la ................... _, __ ....., __ .. 77 illF ...... Flt •• ai. 1NI _. .... Flt _... • ........ ..., ............................. ... ...... ...... I ........... err, c..a, ........ ..... ...... \ 7 ...................... -. -. ....... Gnlllill ... ....... .............................. .., ....... ,...., ...... .. ::w 1 . ...,11, 17 .,.......,_.11111• a••....,..•._. ....... 0 7 IT a.._.,__.._.. • ..,......,.... rs ...,...., a._.,_ ...... _... • ...,. ........ _,____., -. ........ ~ ...... ...... _ ............. OD ... •••- .,_ NO aa aa aa • . • • 0 -• "It• , I • • · .. • 1997 •em We Tait Truh" Survey Rembs CJea. Greell lllll Proud Coouoi11ioa Solid W-SDbccMFPOiaet Tabulation due: May 6, 1997 Total Clrdl .-_... 1211 Toll.I b1am cuds reamllll: 11 Tocal cuds Tallied: 1200 DI s NO s 1. Smdd aD tllDlllial pnlplftJ ---ia ~ be ,. " 351 30 n,qaind ID .... Wlllllly 11111a callr!iaa? 2. Woald yaa sappan bmai I lillpl campmJ c:allect 611 '7 ffl 31 reaidlmial llllll? 3. Woald yaa be williDa ID.._. pablic lllaml al --49 ffl 31 yaar opillilD? MIit Caa +adte CalmlDl7 ol cardl wtdl-. ..... a wwaed Y ar N CD• .... , d =- (Ql • Yes lllll Q3 • Yes) ID~ of iesidem bPiD1 wetly 1111h c:oQroiom, ml willina 10 llllmd bearilll: 350 oa af 816 (Ql • No lllll Q3 • Yes) OppoMd af resideall ...., Wlllltly 1nlla eallcliem al willina 10 llllmd ~ U9 oa af 816 (Q2 • YesmdQ3 • Yes)...._ aflla 2 ................. caa+-:t colJeaiDs DIil iii& willilla ID Diil lllllill: 336 oa af 816 (Q2 • No ml Q3 • Yes) Namber of Ila --*II appalld 10 a silp........, c:oDectms lnSb Ill& willill ID Diil larilll: 171 cs af 816 OF881S Q1 Q2 Q3 813 55' 510 NO 273 332 379 .. -- "' - .. • • - ' ''I ( , I - ., .. • • ORDINANCE NO . _ SERIES OF 1997 • • • • l r}'J,1 ti),l/ BY AUTHORITY f , A BILL FOR COUNCU. BILL NO. l<M INTRODUCED BY COUNCIL MEMBER~----~ AN ORDINANCE EXTENDING THE TEMPORARY SUSPENSION OR MORATORIUM PERTAINING TO THE ISSUANCE OF PERMITS AND THE GRANTING OF LICENSES FOR THE PROPERTY LOCATED BETWEEN YALE ON THE NORTH, DELAWARE ON THE EAST, SANTA FE ON THE WEST AND DARTMOUTH ON THE SOUTH. WHEREAS, the En,lewoocl City Council eatabliahed a temporary suspenaion or moratorium CID the issuance of permits and the granting or liC8118N for the property located~ Yale CID the North, Delaware CID the Eut, Santa Fe CID the West and Dartmouth CID the South, for a period al J-22, 1997 tbroup Febnary 5, 1998; and WHEREAS, an additional extaiaion of five mC1Dtba will give lltafl' more time to review and -.,lete the amiac impact inductinc a review of this matter by the Planning and Zooiq Commiuion; and WHEREAS, the c:mnmt zoning for the property located~ Yale on the North, Delaware on the Eut, Santa Fe on the West and Dartmouth on the South, ("property") a deecriptioo al which ia attached u Emibit 1, ia antiquated and needs to be updated; and WHEREAS, the City Council deairea lltafl'to pursue mviranmmtal -aa well u fundiq for nrmediatioo of any enviroommtal buanla; ancl WHEREAS, ltafl'will need aufflcient time to review ancl wwtt throup the ,-.ible re&olUllf or the •propea ty· and mviroamental coocerm; and WHEREAS, the Enp,wood City Council deau it neceNa17 to aadiDalie the review of the wing and mviranmmtal wn:b al the "paopwty• and flDda it appropriate to CNN permittinc ancl the gnllmll al liceDaN until the _.., and rmaed zoning hu mowed tbroup the planninc and amac iwo-; and WHEREAS, the nYiaiooa to the -inc will help to protect the pabtic a-Ith, ..,_, and welfare within the City'• zoning limita; ancl WHEREAS, in crier for the City to camply with arpmaata made in 0, I,imited D City pl IDdffmd Cue No. A88CV1M3, the _..tarium • taDponJ7 mapenaioa muat apply to all permita and ticmaN; and WHEREAS, tbse an ,-lmc it.ma axb • a buildinc ,-mil by a baamea that obtained • eoaditicmal ... and ..... pnpany ...... wbic:h ....... olain bulletin, permita b ......,.OUDd W taDb, wbicb -*udiaD -alao aa4-u,ed by the Plalmins and 7.millr o--, ..... and ...... ailarly ...... baildiac permit iuUN; NOW, THBRDOU, BB IT OaDAINBD BY '111B CITY COUNCIL OP 'l'IIB CITY OF ENGLEWOOD, COLOUDO. -1- •. .. - - • • • • . . Sec;tjgp 1. The Englewood City Council desires to continue a temporary suapension or moratorium on the illsuance of permits and the p-antin, of licenaee aa to the industrially zoned portions of the "property" described in Emibit 1. Sec;tjgp 2. The Englewood City Council direc:ta City std to develop appropriate recommendatiom to Council, to be consistent with thia Ordinance for tbe "property" described in Exhibit 1 and to provide recommendatiom u to tbe environmental remediation and zoning of such property. Sec;tjgp 3 . The Englewood City Council finda tbe pnmaiom of thia Ordinance are temporary in nature and are intended to be replaced by ......_t leliaJative enactment. The moratorium created by thia Ordinance aball run from February 5, 1998 through July 13, 1998. Any Conditional Uae in the ~ prior to December 15, 1997 will continue to final approval and thoee llhall be enmpt from the moratorium. Introduced, read in full, amended and paaaed on tirat reading cm tbe 15th day of December, 1997. Publiabed u a Bill for an Ordinance u amended on the 19th day of December, 1997. Tbomu J. Burna, Mayor ATTEST : Louc:riabia A. E1iN. City Clerk I, Louc:riabia A. Bllia, City Clerk of tbe City of....._., Colando, ba-eby certify that the above and fancuinl ia a tne copJ of a Bill for -OrdiDaace, introct..d, read in full, amended and paaed Oil ftnt reedinc Oil tbe 1Mb day of December, 1997 . -2- -----' . ' . .. .. • I - i • • • • < • . . ro CD I-·-C) <( -~ C: CCuS·--:::J C: ~ .. I z~ gz '! ; I-orG-c ~ j Ci'.) C: ::::, ~ 0 -ci5 ... w g ~} I ~ I lf""tl•~ 11 I 11 I 11111111·11 1 I I I 11 I I I 1111 11 1111 1 11 11 1 !:3111 111 111 11 11 11 111 j 111 11111 I 1111 11 II 111 1111111111 I H. I H 11111 I 111111 11 11 11 I! I 11111 11 1111 1111 I 11 11 1 I 1111 I 111 1 111111111111111111 11111 1111 111 Pi 1111 1 1111 1 111 I 111 1 1111 I! 111 11111 111111 11111 11 1111111 i 1111 1111 11 1111 11 11 II 1ll11 I U III H 1111111111111 11111111111 11 1 I ·11 1; 11 I 111 111 11 1111111111111 11111111111 I I 111 -I I I I II I I I I I 11 I 11 I I 11 - I 11ct:l 11r II 1111 I 1111 1 1'1\ I Ii' I I I 11 I I l I 11 lll 1 1 1 1 1 1i'i'I ..L 111111111111 i--I I II- I I I I -~1111111 1 ... ~l ll I I ~ 11 I 11 11 1 --r--as C/lnos ------------~ I ~ --rnr-i~ "c:::.::::J ----·-----..... .. . . . • . • • I ·- - • • 0 , • ·, • COUNCIL COMMUNICATION Date Agendaltem Subfect Extending the Temporary Moratorium on December 15, 1997 11 a ii Permits and Licenses Initiated By Staff Source Mari< Graham, Neighborhood and Business Development Office Neighborhood Community Coordinator COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Ordinance 33, Series of 1997 established an eight month moratorium on permits and licenses for industrially zoned property. The moratorium ends February 5, 1998. RECOMMENDED ACTION Staff recommends that City Council approve the Ordinance extending the moratorium by five months with exceptions for two projects. One exception permits new construction consistent with an Englewood Planning Commission approval; the other permits construction required to comply with Federal environmental regulations which become effective in 1998. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Council approved a moratorium on industrial permits and licenses which began on June 22, 1997. Council passed the ordinance to provide time to investigate enviroi .mental conditions and appropriate land uses for the study area bounded by Yale on the north, Delaware on the east, Santa Fe on the west, and Dartmouth on the south. During the moratorium staff initiated several actions including a series of four community meetings. The written and graphic product of the meetings will be presented informally to Planning Commission, City Council and the community at an •open house• on December 16. The wor1< product is referred to as the "North Englewood Small Area Plan. which will proceed in Public Hearing to Planning Commission as a Comprehensive Plan amendment in January, 1998. If the Comprehensive Plan amendment is approved by Council , the land use regulations implementing the amendment will be brought forward for Planning Commission and Council approval in earty spring 1998. The Bill for an ordinance calls for a one week gap in the moratorium, however, slaff recommends against providing a gap . Instead , staff propoees that there be two specific exceptioos to the moratorium . One of the exceptions is for a C01 lditiol 181 uee previously reviewed and approved by the Englewood Planning Commissions. James and Dave Peterson applied for and received a conditiooal use permit for an underground shooting range , at 2980 South C"........,. Street, on July 8, 1997.The other proposed exception would permit a business to proceed with arrangements necessary to comply with Federal environmental regulations which become effective in 1998. The Winslow Construction Company proposes to remove an underground fuel tank and replace it with an above ground tank at their property in the moratorium area. Staff believes that public health , safety and welfare goals are better served with the propoeed exceptiol111 than with the one week gap in moratorium contemplated in the Bil for an Ordinance. A general gap in the moratorium could petmit applications for permits and licenses which are incol llistent with the proposed North Englewood Small Area Plan amendment to the Englewood Compn1he111i"8 Plan . ..... .. •· • , -• • • ,. Activities related to the North Engle aad Small Ala Plan i... bNn numerous. On January 13, 1997, City staff applied to the Erwiroum•llal PtCJIKtlui, Agancy(EPA) Browtfield Pilot Program for assistance. The 1997 Federal Bt~ .-... peopoea ID .... clles wit, Economic Development projects when an erwirolW1¥llal..,. • .,. •... -.,ICfAM"l On May 16, 1997, EPA announced that Englecuood ha bNn aaclld ID pa, .... in .. Btwwwlflald Pilot Progt•n. In July staff requested Council appftMII ID ... inlD., "*'~twtatllll ~ wit, the EPA. EPA approved the Coopw.._ .......... wll'I E:nglHClOd in Odaber, 1997; llaff uhoriZ8d Secor, an environmenlal consulling tlnn, ID begin ptapatllg .. etMOIWI ...... I I I I Jlmanl of 918 moralolium area in November, 1997. Slaff ha pftl ~ tapidlr wit, anw ........ ID....,. enwirOt.mental conditions within the conlUI of INidrlg and alllli.il1g oulJidl funding for the tlftort. NM;erl11l1N, the enviro11me11lal information for North Engle ood .. not be • E tw until 19118. Englewood apprOV9d a $25,000 Conlnlct wtlh Clvlaa. Inc. ID faclllale Nor1h Engleuuood Community H11ti19 and ...i.t llaff in preparing 118 North Englewood Small Ala Plan Compewallive Plan amendment. Englelluood aMloriad a $17, 500 connct wit, Secor lnllllnallolial, Inc. ID conduct emrironmenlal a11111menlll of indualrial prop8l1ie8 wlt,in the rnoratolium ...._ EPA Brownfteld funds up to $200,000 are avallllble ID pay for wnpllng,.,.... and envinnnenlal •lgllieering. One signlllcant goel of Nor1h Eilgle:Jood ,..,...llzalion is to increale inveslment In property improvements and thereby lncr8ue property tax ,.,..,.._ UST OF ATI'ACIIIIINTS Proposed Bill for Ordinance • • 0 I ·- • • • ORDINANCE NO . _ SERIES OF 1997 • • • <. BY AUTHORITY A BILL FOR COUNCil. BILL NO. UM INTRODUC~COUNmL MEMBER ~ AN ORDINANCE EXTENDING THE TEMPORARY SUSPENSION OR MORATORIUM PERTAINING TO THE ISSUANCE OF PERMITS AND THE GRANTING OF LICENSES FOR THE PROPERTY LOCATED BETWEEN YALE ON THE NORTH, DELAWARE ON THE EAST, SANTA FE ON THE WEST AND DARTMOUTH ON THE SOUTH, POK A i'EIH8u0F hi/fl MONTH& Id I Eft-lr 1!:ME b.t P&ii OF !. Wl!leK:" WHEREAS, the Englewood City Council establiabed a temporary auapemion or moratorium on the iBBuance of permits and the granting al licenaN for the property located between Yale on the North, Delaware on the Eaat, Santa Fe on the West and Dartmouth on the South, for a period of June 22, 1997 tbroulh February 5, 1998; and WHEREAS, an additional extension of five months will give atatf more time to review and complete the zoning impact including a review of this matter by the Planning and Zoning Commission; and WHEREAS, the current zoning for the property located between Yale on the North, Delaware on the East, Santa Fe on the West and Dartmouth on the South, ("property") a description of which iB attached u Eshibit 1, iB antiquated and needs to be updated; and WHEREAS, the City Council deaireB atatf to punue environmental concema u well u funding for remediation of any environmental hazards; and WHEREAS, staff will need sufficient time to review and work through the poaaible rezoning of the "property• and environmental concema; and WHEREAS, the Englewood City Council deems it neceuary to coordinate the review of the rezoning and environmental reNarch of the "property" and finds it appropriate to cease permitting and the granting of licenBN until the review and revised zoning bu moved through the planning and zoning proc:eu; and WHEREAS, the reviaiODB to the zoning will help to prot.ect tbe public health, safety and welfare within the City's zoning limita; and WHEREAS, in order for the City to comply with arsumenta made in Or I,irniwl ya City of EgslCl'food, Cue No . A86CV1243, the moratorium or temporary mapenaion must apply to all permita and licemN; and WHEREAS, there are pendinr it.ema IUch u a buildinc permit by a buaineu that obtained a conditional uae and anodler property owner which wiahN to obtain building permita for above-ground fuel tanb, which conatnxtiao wu al80 approved by the Planning and Zoning Commiaaion and other aimilarly 1ituated buildinc permit iuuea; and -1- ,,, - • . ., • • 0 -• . ' ,.. • i. . • ' .. )<' WHEREAS, the City Council undentaDda that there are matt.en which muat be completed and wiabN to create a gap in the moratorium period; NOW, THEB.EFORE, BE IT ORDAINED BY THE CITY COUNCil. OF THE CITY OF ENGLEWOOD, COLORADO. Sectim 1 The Englewood City Council cleairea to -•ue a ~ -.,euion or moratorium OD the iaaance « pmmita and the lrlllltinc « 6-M to the induatrially --partiam «tbe "l*op&LyM clNCribecl in B:daibit l, Sertim 2 The Bqlewood City Council clirec:ta City fltaff to cleftlap appropriat.e recommendetic!n• to Council, to be -·--t with 1lliw Ordiaa.-far tbe ....... ty M ~ in Bmibit 1 and to proride .-mmdetimw • to tbe •mm-ta! r-nedh•tim and amm, • wucb property. ~ Sectim 3 The Enpwood City Council 6ndw the proviwionw « dPiw OnliauM:e are ~ in utme ad are intmded to be repl-t by aumecr-t !eplatm -edamt The~--W by dPiw OnliauM:e lball nm from February~ 5" 1998 dnap July 13, 19118. Introduced, rwl in fall. ad puwed OD Int rwmPI OD the 15th day «December, 1997. Publiwbecl a a Bill far UP Ordiaa.-OD tbe 19th day« December, 1997. ATTEST: Loucriwbia A. Eliwe, City Clark I, Louaiwbia A. Blliw, City Ciak mtbe City ........... Colando, __,. certify that the abaft ad ........ ii a tr. C11PJ al a BID far• Ordlmmca, introduced, read in fall. ad puwed OD Int rwlias cm tbe llda day fll ....._...., 1997. -2- "'~ • . . • • 0 I I u.. I ~ I 111 fl u ~~ ~ . . . HI ~ ~ I ·1 I wf -~ f lff lj I; 1t~ r ! t t~F •r~ t. ~ s '· pi m w 'If 1~·11'f p, t~ f j; • l l[ r a .. r4 i.:i i I ·1 a. 6" I fi f i Ila 'j·s t~a 1; IB I a. ,. I al f •. N I f~i i I fll ,J l'J a 11 i •• m • ' . r iii, • uf r f .f . f. . ·1 B . f ~ 8 tl If l •II-~ I I Jf1 i J ~ f ~ r· 1~! i lt · 7 _ A. ... a • t _r, 0 ~ ijfJ , I f1[ l{t 'I ; ! ' l l I " ~ 8 u-, • ' ~ I ' ... . , , ~ . \ I ,• 0 ' -. • - • , . • ro ~-OJ !=: -~ g, < z~ !ll co 1n ·-~ -; ::::J C: "'C ~ I -a rG ::::i ~ .. g CiS ..5 ci5 j ~ ! " - • J I ! '! ~ a ~} ·, ' ' .. . . . • I • 0 • • • . . COUNCIL COIIIIUNICA'TION December 15, 1997 11 Ci Slllftlource ... Sublect Reeolulion acceptil lg changes to the City of Englewood's Investment Polley Frank Gryglewicz. Director COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Council aciopled Otdinance 45, Series of 1995 on final reading September 5, 1995. This ordinance made changes to the City Code regarclng the inV9lllnent of City foods, including the adoption of an iffieelment policy. The adoption of the lm.eetment Polley ir1llns the City's foods are protected from loss of principal, maintain llqulclty, and earn an acceplllble rate of return. RECOIIIIENDB) ACTION Staff recommends the City Council approve the atlached reeolution making changes to the City's lnveslrnent Polley. The City of Engles.rood is reqused by Cly Code to adopt the lnveslrnent Policy (4- 1 ·2). BACKGROIN>, ANALYSIS, AND ALTERNA1M!S IJENID ED No alternativ9s .... idelllfied. FINANCIAL .. M:T This will have no clr9d impact on the Cily's funda. UST OF ATTACITIBff'S Propoeed reeolution Copy of Investment Polley wlh ctw,ges Clean copy of the lm.Ntmenl Poley . ' • . .. • • 0 I I - BBSOLUTION NO. SDIBB OF U187 113 •, .. • ,, . ,~ • A B.ESOLUTION ACCBPTING CHANGES OF THE CITY OF ENGLEWOOD'S INVESTIIBNT POLICY PD ORDINANCE '6, SBRIES OF 1985, ADOPl'BD ON FINAL READING SEPl'ZIIBD 5, 1985. WHEREAS, by OrdinaDce '6, Seriee of 1985, the Direc:tar of Financial Semc:ea, a offlc:io City Treuurer, ia anpowwed to i1mmt all frmda and lllCIDia not immediately needed tbr operating apeaaN al tbe City and ftl'ioua pmaiaa frmda, panuant to an in...tmmt policy to be adopt.eel by Council each ,-r; and WHEREAS, tbe Director of FiDaDcial Serril:m bu bento auadled a copy of the City's lnYeBtment Policy for Council's approval. NOW, TBBRBFOBE, BB IT BBSOLVBD BY TIIB CITY COUNCIL OP THE CITY OF ENGLEWOOD,COLORADO,THAT: Sectior 1. The Inwatment Policy, at:tacbed • Birbihit 1, PJl-i*ted by tbe Directar of FinaDcial ServiCN ia hereby appl'O'Nld. ADOPl'ED AND APPROVED tma 1lkla day of December, 1997. lla:,or ATTEST : Loucriabia A. Bllia, City Clerk I, Low:riabia A. Ellis, City Ciak of tbe City of~ Colando, banby c:atif:, that the abmre ia a true copy of a..olutiaD No. --SeriN of 11187. Loac:riabia A. BUia . ' .. • • 0 I ~ I • 0 , . • DRAFT 09-12-97 City of Englewood, Colorado INVESTMENT POLICY The Director of Financial Services of the City of Englewood . Colorado is charged with the responsibility to prudently and properly manage any and all funds of the City. Because these funds may be called upon, it is essential that absolute maturity horizons are identiftable for the purpose of liquidity. Moreover. these funds must be fully collalaralized and appropiialaly authonzed. The following Investment Policy addresses the methods, procedures and practic:es which must be exercised to ensure effective and sound fiscal management. ~ This Policy shall apply to the investment of all financial 81184s and all funds of the City of Englewood (hereafter referTed to as the "City") over which it exercises ftnancial control, except the City of Englewood Firefighters Pension Fund, Volun111er Fneftgl"llllrs Pension Fund, Police Ot'llcers Pension Fund, the Non-Emergency Employees Retirement Plan Fund and other City employee retirement plans. In order to etrectively make use of the City's cash resources , all monies shall be pooled into one investment account and accounted for separal8ly . The investment income derived from this account shall be distributed to the various City funds in ac:cordanc:e with Englewood Municipal Code. 4-1-2-A. OBJECTIVES The City 's principal investment objectiYes are : • Preservation of capital and the prOl8diorl of investment principal. • Maintenance of sufficient liquidity to meat •iticipaad dilburWIWlta and cash flows . • Diversification ID avoid incumng unreasonable risks regarding securities owned. • Attainment of maritet ,_ of recum equal to or higher 1tlal the pelformalic:e nwure established by the Directer of Financial S.W:.. • Conformance with all City, Federal, 5i. and OChel' legal requirw,wlts. QELEGATlQN Of AUTMORITY The ultimate responsibility and authority for inwlStn.rn ll••C1la111 involving the City r'Nidel wilh the Director of Financial Services (hereinaftllr refllrTed ID a the "DiredDr1 wtlo ta bNn designatlld by the City Manager • the lnves1me11t Olllcer in accoidalic:e wilh Eliglawood Municipal Code. The Oiredor may appoint alhel' members d the Cly ...,, 1D --hin in the cash management and inveatment function . Persons who .. aultlorized 1D transact businea and wire funds on behalf of the City will be daignaad by the Dndar by the wn transtlr' agl'Nffl8l'lt executad with the City's approv.d depolilaly tar balk ..-.,ica (w Apparldlx I). The Oirec1DI" shall be responsible for all inveslment dacisiolls and acllwiliea. and ... .....,, wrillan administrative procedures for the operallon d the Cly's ~.t program CD1 1·111 II wilh this lnves1ment Policy . The lm.estment Olllcar acting wilhin ttw pnx:edurN shall not be held personally liable for specific investment tranuc:110111 . The Director may in his discnltion appoint one or more IIW9Stment Advisors. regieallad wilh the Securities and Exchange Commlaion under the lnvestmail Advisors Ad of HMO . ID l'IWlllge a portion of the City's assets. An appointad lrwes1n'alt Advilor" may be grantad llmilad invellr'iwit discretion within the guidelines of th11 Investment Policy with regard ID the City's -placed under its management An Investment Advisor can only be appoinllJd attar c:onsultallon wilh and 8')pr0Val by the City Manager. ,,. - E X H I B I T 1 .., •· • 0 ' ·- • • • • 0 I• • '· DRAFT 09-12-97 PRUDENCE The standard of prudence to be used for managing the City's assets is the ·prudent investor" rule, which states, "investments shall be made with judgment and care. under circumstances then prwailing, which persons of prudence, discretion and in11111igenc:e exercise in the management of their own affairs . not for speculation, but for investment considering the probable safllty of their capital as wt as the probable income to be derived." (CRS 15-1-304) ELIGIBLE INVESTMENTS AND TRANSACTlQNS All investments will be made in accordance with the Colorado Revised Statutes (CRS) as follows: CRS 11-10.5-101 , et seq. Public Deposit Protedion Act; CRS 11""7-101, et seq . savings and Loan Association Public Deposit Protection Act: CRS 24-7~1 . et seq. Funds-legal Investments for Governmental Units; CRS 24-7~3. et seq . Deposilcries; and CRS 24-75-701 , et seq . Local Governments-local Government Pooling . As a home rule City, Englewood may adopt a lilt of accep1able investment instruments differing from those outlined in CRS 24-75~1 . et seq. Funds-legal lnvemuents for Governmental Units. Funds of the City of Englewood covered by this Investment Policy may be invested in the following types of securities and transactions: 1. Treasury Obligations (T-Bills, T-Notes, T -Bonds). 2 . Treasury Strips (book-entry U.S . Treasury securities whose coupon has been removed). 3. Federal Instrumentalities -Debentures , Discount Nolas, Medium Term Notes or Callable Securities issued by the following only: Federal National Mortgage Association (FNMA), Federal Home Loan Bank (FHLB), Federal Home Loan Mor1gage Corporation (FHLMC), Federal Farm Credit Banks (FFCB), and Student Loan Marketing Association (SLMA). 4. Repurchase Agreements with a termination data of 90 days or lea utilizing U .S . Trwury and Federal Instrumentality securities lislllcl above, c:ollalaralized initially at a minimum mar1cet value of 102 percent of the dollar value of the trai ll&'tion with the accrued interest accumulated on the collateral included in the calculallon. If the market value of the collnnl falls below 101 percent of the dollar value of the transaction, the collataral will be required ID be brought up to the 102 percent initial rnain1llnMCe level. Repurctlae agreements shall be entlnd in1D only wilh dealers who: a) are recognized as Primary Dealers by the Martcet Reports Civilian of the Federal RIINMI Bank of New Yorx; and b) have executed a City approved Mamr Repurchale Agreement (IN Appendix II) . Collalaral (purchaled securities) shall be held by the City's cuatlDdian bank as saf9kNping agent, and the na1tet value of the collmral secur1lills shall be ~ daily based on the bid price for the preYious day aa repor1ad in the YYIM SUMS Joumt1 . For the purposes of this section. the 111ml "collateral" shall ,,.., 'purchaNd sec:uritiN" under the terms of the City approved Master Repurchae AgrNment. In no c:aae will the maturity of the collateral exceed ten years . 5. Reverse Repurchae Agl'Nffllll1ts with a maturity of 90 days or lea uecutad only against secunties owned by the C ity and collal8rlllized by the same type of MCUrity rwversed . .... • ,- • . •· • 0 - • • • • 0 • DRAFT 09-12-97 6 . Flexible Repurchase Agreements with a final maturity of ten years or less entered into by the City with approved counterparties. These flexible repurchase agreements may be dosed out in varying amounts and at varying times at the option of the City . These agl'Nfflents ant deemed by both parties to be purchases and sales of securities and are not loans. All such flexible repurchase agreements shall meet the following criteria: • Be determined as legal and valid for both parties: • Collateral shall be limlted to : a) Securities issued by, guaranteed by, or for which the credit of any of the following is pledged for payment the United States. Federal Farm Credit Bank. Federal Land Bank, Federal Home Loan Bank. Federal Home Loan Mortgage Corporation. Federal National Mortgage Association. Export Import Bank or the Government National Mor1gage Association : or b) Securities issued by. guaranteed by, or for which the credit of the following is pledged for payment An entity or organization which is not listed in paragraph a) above, but which is ( 1) cr....s by, or the creation of which is authorized by. legislation enact9d by the United Staal Congress and which is subject to control by the faderal government whict1 is at least as extensive as that which governs an entity or Of9811izalion lisllld in psagrapt, a) above, and (2) rat8d in its highest rating category by one or more nationally recognized organizations which regularly rate such obligations. • Have a fixed rate dunng the entire li1'9 of the agreement: • The dollar amounts and penods of time when the City may draw funds out of the repurchase agreement shall be agreed upon in writing by both parties and shall be part of the written repurchae agreement exercised by the City Ind the approved counterparty; • The City has the oplion of varying the dollar amount and the timing of the draw down by an agreed upon petC:8111'.age of the W•ti. pffl draw down and I specified number of days. The City and the counwi,arty to the agrwnent will specify the details of the allowable variance when the agreement is S1rUdlnd. In addition , the City may draw down in excea of the vrm up to the remaining balance in the agaeement for a bona fide , WWI~ can need: • Collamral shall have an original ITimmum marut value (including accrued in111r'Nt ac:c:urnulaad) of at least 102 percent of the dollar value of the tranuc:tion. Once a repurchase agreement is estlll:llilhed . the collamral maintained shall be no less than 101 percent of the dollar value of the tranuction at all tinws; • Repurchase ag,-iwnts shall be entllred intc only will! dealers who ant authorized by the Finance DiredDr and have executad I City approved M-. Repurc:hae Agreement: • The title to or a per1'lldlld security intllrelt in securities, along wilt! ary rmy lrwlafw documents . must be traisferred and actually delivered to, and shall be held by, the City's third-party cuslDdlan bank acting -saf9lcNping agent The market value of the c:ollataral sec:urillel shall be martced-lD-lhe-mar1cat monthly baled on the doling bid price at the time the CUltlDdian for the c:ollaWal iuues its monthly ~.t to the City . For the purpose of the section. the term 'collataral" shall r,-, 'purc:haled MCUrillN' under the terma of the City approved Mallar Repun:hw Agreement In no cae will the maturity of the~ exceed ten years. 7 . Time Certitlcatel of Depos,t or savings accounts in .._ or nallonal banks operating in Colorado which are.._ approved depoldDries (• evidenced by• c:ert1nc. iSluecl by the State Banking Board) and are insut9d by the FDIC . Certlllc:alN of depolit which exceed the FDIC insured amount shall be collalaralized 1n acc:ordanc:e wilh the Colorado Public Depoeit Protac:tion Act. The ~ Will have an initial market value equal to or exceeding 102 percent of the ditf9rel a blltWNn the insured amount and the City's llllal depolila for all fUrlda within the institution. If the market value of the collalaral falls below 101 percent of the dollar ,, - •. " •· • 0 I ·-• 0 - DRAFT 09-12-97 value of the transaction, the collateral will be required to be brought up to the 102 percent initial maintenance. 8 . nme Certificates of Deposit or savings accounts in stale or federally chartered savings and loans operating in Colorado which are insured by the FDIC. Deposits which exceed the FDIC insured amount shall be collateralized in accordance with the Colorado Public Deposit Protection Act. This collateral will have an initial market value equal to or exceeding 102 percent of the difference between the insured amount and the City's total deposit for all funds within the institution. If the market value of the collateral falls below 101 percent of the dollar value of the transaction, the collateral will be required to be brought up to the 102 percent initial maintenance level. 9. Colorado Local Government Liquid Asset Trust (COLOTRUST). 10. Prime Bankers Acceptances with a maturity of six months or less issued on domestic banks or branches of foreign banks domiciled in the U.S. and operating under U.S . banking laws. Accepting banks must have a senior debt rating of A-1 by Moodys and/or A+ by Standard and Poors. 11 . Prime Commercial Paper with a maturity of 180 days or less which. at the time of purchase, is rated at least A-1 + by Standard and Poors. P-1 by Moodys, F-1 by Fitch OR 0-1 + by Duff and Phelps. a) At the time of purchase. the commercial paper must be rated by at least two of the above stated rating agencies at the stated minimum rating. b) If more than two of the above stated agencies rates an issuer, all of those rating agencies must rate the issuer in accordance with above sta1lld minimum credit critaria. c) If the commercial paper issuer has senior debt outllandlng, the senior debt must be rated by each service that publishes a rating on the issuer II at least A-1 by Moodys. A+ by Standard and Poors, F-1 by Fitch . OR A-1 by Duff and Phelps . OJHER INESTIENTS It is the intent of the City that the foregoing list of authorized securities be s1lidly i11181'JHllld . Any deYiation from this list must be pre-approved by the Direc1or in writing after approval by the City Manager. ltlUJ1IENI DIVERSIF1CATIQN It is the intent of the City to diversify the investment instruments within the portfolio to avoid incurring unreasonable risks inherant in over investing in specillc inalrurMnta, individual llnancial institutions or maturities. The aNt allocation in the por1'allo should , however, be llulble depending upon the outlook for the economy , the MCUrillN nwtcet. and the City's cash flow needs. The City may invest to the following maximlm limb wilhin uch caagory : • 100% in U .S. Treasury Obligations but not leu than 50'% • S0%inCertiflcatasofDeposit • 50% in allowable Federal lnstrumentaliliel • 40% in Repurchae Agreements collataralized by allowable Federal Instrumentalities • 100% in Repurchase Agreements collal8ralized by U.S. Trwury Obligaliolia • 20% in Bankers Acceptances • 20% in Commen:ial Paper ,,, - • • 0 ' 2 , I • 0 • DRAFT 09-12-97 INVESTMENT MATURITY AND LIQUIDITY Investments shall be limited to maturities not exceeding three years. In addition, the weighted average maturity of the total portfolio shall at no time exceed eighteen months. The City shall at all times maintain 15% of its total investment portfolio in instruments maturing in 120 days or less. OTHER INVESTMENT GUIDELINES All investment transactions must be executed with broker/dealeB and financial institutions that have been authorized by the City, and each transaction must be competitively transacted with at least two authorized broker/dealers financial institutions. In addition , before any repurchase agreements shall be executed with an authorized broker/dealer or financial institution, a City approved Master Repurchase Agreement must be signed between the City and that broker/dealer or financial institution . The Director shall maintain a ffle of al Master Repurchase Agreements. The purchase and sale of all securities shsU be on a delivery versus payment or payment versus delivery basis. For instance, for securities purchases, monies wiU not be released by the City's safekeeping bank until securities are received at the Fedenll Reserve Bank for further credit ID the City's safekeeping bank. In the case of securities sales, monies will be received by the City's safekeeping bank via the Federal Reserve Bank as the securities are simultaneously released ID the purchaser. In this ma,ner the City will always have possession of either its securities or its monies . The City seeks an active. rathel" than passive, management of its portfolio assets. Assell may be sold at a lou only rf the Ondor or the Investment Advisor fNls that the ule of the NCUrily is in the best long-tann .,,..,... of the City . W fGIDP Qf IJIIQPPf'lftf ffl ANQ FINANCIAL INSJJIVIIANI KIIii M __,..,,,"' n. Dnclar ... ,.._, • ill al aMlorad broker/dealers and flnancial ..-... wtll:fl .. ~ tar im.-JW C ~ (W Appendix Ill), and it shall be the policy al .. C-, ID purct-. ~ ~ from .... aullarind instilutions and firms. To be ellglble , a llmVbal llc mull !Nat• lealt one of the following cril9ria : 1. be recog,ldd • a Pmwy Deaiel" ~ the Market Repor1s Division al the Federal "-w Bank al Haw Yen . 2. 1-..,ort volunlanly 10 the Mar1* Reports Dlvilial'I al the Federal ~ Bank al Ha YOltt, 3. be appoved ~ the Onc:tar., • w,;pilllallive c:rd and ~,..c , .... '"*- the firm II adeq.-.ly financed ID conduct busiMA will the City , or 4. be an FDIC ,,.,,.,.._ Brolutrfdealn and other flnandal i"9llulions wil be lilledad ~ the Ondar on the belis al ttleir expertise in public cah ~ and ttleir lbillly ID provide NMCe ID the Cly's account Each brokerfduler, bank or savings and loan that ha beal aulhorized by the Dndor st18II be required ID submit and annually updatil I City appoved BrokarlDealer lnb I I iallo, I Requeat form which includes the firm 's most l'IIC8nt ftnancial ....,,.,.._ TM OiredDr shall maintain I ftle al the most recent Broker/Dealer lnfomlatlon Request forms submitl8d by each firm approved for investment purpc>MS . Broker/Dealers shall also allNt in writing that they have received a copy of this Policy . ,- •· • , Ir, I I ·- • • • 0 I • • DRAFT 09-12-97 SELECTION OF BANKS AND SAVINGS AND LOANS AS DEPQSITQRIES AND PROVIDERS OF GENERAL BANKING SERVICES The City shall maintain a list of authorized banks and savings and loans which ant approved ID provide banking services or from whom the City may purchase certiflcatN of deposit To be eligible for authorization . a bank or savings and loan roost meet the minimum aedit ctit8ria (described below) of credit analysis provided by a commercially available bank rating service. Banks or savings and loans failing to meet the minimum criteria, or in the judgment of the Dnctor no longer offaring adequate safety to the City. will be removed from the list Although a bank or savings and loan is on the qualified list, it will stll be requintd to pledge collateral on all deposits and investments, pursuant to State law. The City shall utilize a commercidy available bank rating service (Sheshunoff, PMA Fmancial Netwont) to perform a semiannual aedit analysis on banks and savings and loans. The bank rating guidelines will be calculatad using publicly available flnancial information obtained from the releale of the Consolidated Reports of Condition and Income (FREC Report) from the Federal Reserve or from data reported ID the Comptroller of the Currency . Data obtained from the bank rating service will include factors covering the following: overall rating, liquidity policy, a'lldit risk policy. interest rate policy. profitability and capital policy . In order to meet the minimum credit criteria. a bank or savings and loan must meet the following credit rating requirements: 1. have a Sheshunoff Public Finance Peer Group Rating of 30 or bet1llr on a scale of zero to one hundred with one hundred being the highest quality for the most recent reporting quarter; or 2. have a PMA Financial Network overall rating of three or bet1llr on a scale of one to five with one being the highest quality for the most recent reporting qia18r. 3 . The institution must qualify as a depository of public fUnds in Colorado as defined in CRS 22- 40-105. Wwet1NQ NI> CUSTODY The safakeeping and custody of securities owned by the City shall be nw,aged in accaldallC8 with Colorado law and applicable AIIDmey General opinions. Regulllllon 3-1-6. Uee of Clwing Corporations and Federal Reserve Book-Entry Systllm. The DlredDr shall ~ one or more llnancial instilullona ID provide ufillcNpiig and CUIIDdlal wvicel for the City . A City approved Safllkelpiig Agrwnn shall be aac:ulad wit! -=ti cuatDdian bank prior ID utilizing that bank's safakeeping servicel. To be eligible for deeigl lllliol1 • the City 's saflakeeping and CUS1Ddlan bank. a flnandal inllllullon shall meet the fallowing crillria: 1. have a Sheshunoff Public Finance Peer Group Rating of 20 or bellllr on a aca of mo to one hundred with one hundred being the highest quality for the moll racant l'9pOf1lng quar1llr; or 2. have a PMA Financial Network overall rating of thl'N nwr1111 or belllr on a aca of one to five with one being the highest quality for the moll racent rapar1lng quaw. Custodian banks will be selected on the basis of their ability to provide Nrvlce to the City's account and the competitive pricing of their saf9kNping r9laad ....,._ (Ne Appendix IV). The Director shall require nch approved safekeepng tlnancial inllllullon ID submit a ~ of ita Consolidated Reports of Condition and Income (FFIEC Report) ID the City . The DncliDr stlal mo maintain a tile of the cr9dit ratlrig analysis r9PQ111 perfDrmed for w:n appi'OV9d flnanclal institution . .... •. .. •· • 0 , • • • • 0 , . • DRAFT 09-12-97 It is the objective of the City that all owned securities be perfected in the name of the City . All investment securities, except non-negotiable c:et1ificates of deposit and money matket funds. purchased by the City wil be delivered by either book entry or physical delivery and will be held in third-party safekeeping by a City approved custodian bank. its correspondent N-Yortc bank or the Depository Trust Corporation (OTC). The City's perfected ownership of all book entry securities shall be evidenced by a safekeeping receipt issued to the City by the custodian bank who acts as the City's safekeeping agent The safekeeping receipt shal state that the securities an, held in the Federal Reserve system either in a Customer Account/1030 for the custodian bank which will name the City as ·customer" or in a Trust Account/1050 with the trust department named as agent for the City . AH non-book entry (physical delivery) securities shall be held by the custodian bank's correspondent bank in New Yortc City and the custodian bank shall issue a safekeeping receipt to the City evidencing that the securities an, held by the correspondent bank for the City. The City may utilize the services of the Depository Trust Corporation (OTC) as a depositDry for delivery of non-wireable securities. AH custodied securities that are registered shall be registered in the name of the City or in the name of a nominee of the City or in the name of the custodian or its nominee or. if in a clearing corporation, in the name of the clearing corporation or its nominee. The City's custodian will be required to furnish the City with a monthly report of securities held as well as an account analysis report of monthly securities activity . PROYISIQNS FOR ARBITRAGE The City periodically issues debt obligations which an, subject to the provisions of the Tax Reform Act of 1986 (section 148F), Arbitrage Rebala Regulations. Due to the legal complexities of arbitrage law and the necessary immunization of yield leYels, the procedurN under1aken in the reinvestment of all or a portion of the proceeds of such debt issuance may extend beyond those outlined in this Policy. The Director. upon advice from Bond Counsel and llnanc:ial advilors. may alter provisions of this Policy for art>itrage r.-d inv..arr.,ts as may be necessary to conform with fllderal artJitrage regulations. In all cases. l'loMMtr, imreslnw!IB wil be in compliance wilh Colorado Revised Statuaes . This section is only applicable to City funds subject to artlitrage 19Strictions. REPORTING All investment report shall be prepared. at lwt on a monthly basil. lilting the investments held by the City. the current martcet valuation of the ~ ,ts and l)lfbmal ,ce 1'91Ub. The monthly investment report shall be submitlad in a timely ma,ner to the City Manager and the City Council . A record shall be maintained by the Department of Financial Servicel of II bids and oft'9rings for securities transactions in order to ensure that the City r9Ceives competitive pricing. The C ity has established reporting and accounting 1ta11d•ds for callable U.S. lnmrumentality securities. Callable securitiel may be retired at the isauer's option prior lo the stalld muinun matunty . AU securities holding reports for the City shall dlsdole the .-.d malurity as well as the first call date of each callble security held . In the C8N of callable NCUritlN which are purchaMd pnced to the first call d.-and . 1n the opinion of the Oiredar. have 11'1 CN91Wtlelming probabillly of being called on the first call data . watghtad av.age maturity , 8fflOl1lzallo,, •..,.. a yield shall be calculatad using the flrlt call data. The OiredDr may , howav91', cflOON lo UN I further call d.- matunty datlt for reporting purposes when co11dlllo11a ~- • ,, - •, •· • 0 f • • '· DRAFT 09-12-97 PERFORMANCE REVIEW The Dil'9dcr and the City Manager shall meet at lwt quar111r1y to review the por1fallo's .._.ice to appropriate risk levels and to compare the portfolio's total l'9tum to the established ilNNtl,ient objectives and goals. The Director shall periodically estaolilh a benchmark yield for the City's in..-bnents which shall be equal to the average yield on the U.S. T,-,,y securtty which molt cloNly C:OffllapOilds to the portfolio's actual weighted average malurity. When compai,g the parfomaice of the City's portl'olic, all fees and expen ... invoiv.ct with maiagil,g the portfolio should be includecl in the computation of the portfciio's ralll of return. ETHICS AND CONFLICTS Of It I eHClf Olllcers and en,,1oyees involved in the il'riiiltl,aent procesa shall r9frain from personal bu8ir*1I activity that could contllct with proper mcacutiDn of the investment program, or which could impair their ability to make impartial iff.eltnalt decilions. Emplayw and investment olllcials shall dllclose to the City Manager any maartal ftnanc:ial inlllnlst in financial instllutlona that conduct business with the City, and they shall further clisclose any large personal tlnancialllnves positions that could be relallld to the perfom•a of the City's portfolio. Emplayw and officers shall subordin• their personal investnwnt transactions ID those of the City par1lcular1y with regard ID the timing of purchases and sales. POLICY REYIIIQNS This Investment Policy will be l'8Yiewad peiiadlcally by the DlreclDr and may be amended • conditions warrant by the City Manager and the City Counci. Prepared by : Frank Gryglewicz Dnctor of Financial Servas Approved by City Council Sepambel 17 , 1990 ArMrlded by City Council December 16, 1991 Amended by City Council April 5 , 1993 Stata of Colorado, County ot Ar1lpehoe ArrWlded by City Council Sepllnibel 5, 1985 ArrWlded by City Council Nowmber 17, 1997 I, Loucrilhia A. Ellis. City Clerk in and for the City ot Eng!Nood. in the S... llflnuid, do her9by C8f1ify that the foregoing is a fl.II. true and correct copy d the ,,,.,,.., •• Polley • the ..,,. appears upon the r9COrda of my olllce which n in my cualDdy . Glv9rt under by hand and olllcial Nal. thia __ -, d ____ _. A.O . 1987, ---- o'dock _ m. ...... • . • • 0 , I - - • • • ' > DAAFT 09-12-97 APPENDIX! The folkMlng perwona .. authariZlld ID canduCt 1m•1•1t nn•:lb• and wn nnallr funds an behlllf at lie City of Eliglawood: Slave Dazlo. Cl1'ef Accounalt Jannllr Nalln, Accounlant II Frank GryvlNlcz. OlreclDr' al Finalcial Serwa ...... -----__ ,.... __ . . • ' .. • • 0 '--. I -• • ·~ • DRAFT 09-12-97 APPENDIX II The tallowing ftrma i... ...-, • Cly appnMd.....,. ~ Agiw,•it will the Cly at Eliglaood. Marni Lynch Prudanllal SecurillN Smllh Blrnay ..... ,o 'I • . • • 0 r ~":v I - - • • • L \, ... DRAFT 09-12-97 APPENDIX Ill Authortzad BrokarlDNlera and Flnanctal lnatltutlona The following firms .. appnMd far inv.-.nt purpma by the City r:A Englawood. Ki1cpalrtck Peals Manti Lynch Paine Webbel' Prudenllal Secur1tlN Smllh aam.y • I • • • 0 t ~2xl -• ,.. • ·..,, • DRAFT 09-12-97 APPENDIX IV The following balk is authorized • the dNignad cuaxllal balk far the City of Eliglawood: WIiia Fargo Bank Arizona POBox29n5 Phoenix. AZ 85038-9n5 ..... ,2 "'~ ' • I ~ • ' .. • • 0 l ~ I ]- TO: FROM: DATE: SUBJECT: • • ~ . • ' ... InterOffice ~emo Mayor Bwns and Members oftbc City Council Gary Sears, City Manager Frank Gryglewicz, Director ofFinanc~ November 25, 1997 ~ Investment Policy Revisions • ,. As requested at the City Council meeting ofNovcmber 1~. attached is a copy of the investment policy which shows the revisions I am requesting. ,. ~ ' .. • ' • • 0 f ~"v I • • • 0 - DRAFT 09-12-97 . Additions ant in bold . g,111iaA& &FIi iA &lfika lAFIIW!llll taM&. City of Englewood, Colorado INVESTMENT POLICY The Director of Financial Services,, of the City of Englewood, Colorado is charged with the responsibility to prudently and properly manage 'MfY a1d all funds of the City. Because these funds may be called upon, it is essential that absolute maturity horizons are identillable for the purpose of liquidity. Moreover, these funds must be fully collateralized and appropriately authoriZed. The following Investment Policy addresses the methods, procedures and pracllces which must be exercised to ensure effective and sound 1lscal management ~ This Policy shall apply to the investment of all flnancial auets and all funds of the City of Englewood (hereafter refemtd to as the ·city") over which it exercises ftnancial con1rol, except the City of Englewood Firefighters Pension Fund, Volun18er Fnllghters Pension Fund, Police Officers Pension Fund. the Non-Emergency Employ-Retirement Plan Fund and other City employee retirement plans. In order to effectively make use of the City's cash resources, all monies shall be pooled into one investment account and accounted for separately. The investment income derived from this account shall be distributed to the various City funds in accordance with Englewood Municipal Code. 4-1-2-A. OBJECTIVES The City's principal investment objectives are : • Preservation of capital and the protection of investment principal. • Maintenance of sufficient liquidity to meet anticipalled disbursements and cash flows. • Diversification to avoid incurring unreasonable rislal regarding securitiel owned . • Attainment of market rate of retum equal to or higher than the performal ice rMaUre established by the Director of Financial Services. • Conformance with all City . Federal, State and other legal requirements. DELEGATION OF AUTHORITY The ultimate responsibility and authority for inveslment tralUdiol is involving the City resides with the Director of Financial Services (hereil lafllN ref9mld ID as the •DinldDr") who has been designated by the City Manager as the Investment Officer in acconance wilh Englewood Municipal Code. The Director may appoint olhlr members of the City l&aff ID wiat ._ !MIIII l*n in the cash management and investment function . Perwons who .. aulhori1.ed ID tranuc:t business and wire funds on behalf of the City will be dellgnaad by the DndDr' by the wire transfer agreement executed with the City's apprOV9d depolillc)ly for bank ww:es (W Appendix I). The Director shall be responsible for all investnwlt decilior1a and acllvilla, and Ital emblllt'I written administrative procedunt1 for the ~ of lhe City's inV9ltment program conailtlnt with this Investment Policy. The Investment Ofllcer acllng within theN pnx:adura lhall not be held personally liable for specific investment tranuc:tiolis. The Director may in ~ hie discretion appoint one or more lm.esti,•it Adviecn, registllled with the Securities and Exchange Cormiuion under the lnvealr!Wit Advilors Ad of 1940, ID manage a portion of the City's auets. An l4>POinled lnve111111nt Advilor may be granlld llmillld investment discretion within the guidelines at this IIWeStlnil'lt Policy wi1t1 !9pl'd ID the City's assets placed under its management An ll'IV9MINnt Advilor can on>, be appainllld allar consultation with and approval by the City Manager. ,, - •· • 0 • • 0 • DRAFT 09-12-97. Additions ant In bold. Qalali&FII IF& iFI &lfika lAFBIIIA taNl PRUDENCE The standard of prudence to be used for managing the City's assets is the "prudent investor" rule, which states, "investments shall be made with judgment and care , under circumstances then prevailing, which persons of prudence. discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment considering the probable safety of their capital as well as the probable income to be derived." (CRS 15-1-304) ELIGIBLE INVESTMENTS AND TRANSACTIONS All investments will be made in accordance with the Colorado Revised Statutes (CRS) as follows: CRS 11-10.5-101 , et seq. Public Deposit Protection Act; CRS 11-47-101 , at seq. Savings and Loan Association Public Deposit Protection Act; CRS 24-7~1 . et seq. Funds-Legal Investments for Governmental Units; CRS 24-7~3. et seq. Depositcries ; and CRS 24-75-701 , et seq. Local Governments-Local Government Pooling. As a home rule City , Englewood may adopt a list of acceptable investment instruments differing from those outtined in CRS 24-75~01 , et seq. Funds-Legal Investments for Governmental Units. Funds of the City of Englewood covered by this Investment Policy may be invested in the following types of securities and transactions : 1. Treasury Obligations (T-Bills, T -Notes, T-Bonds). 2. Treasury Strips (book-entry U.S. Treasury securities whose coupon has been removed). 3 . Federal Instrumentalities • Debentures. Discount Notlls, Medium Tenn Notes or Callable Securities issued by the following only: Federal National Mol1gage As9ociation (FNMA), Federal Home Loan Bank (FHLB), Federal Home Loan Mol1gage Corporation (FHLMC), Federal Farm Credit Banks (FFCB), and Student Loan Marketing Aslociatlon (SLMA). 4 . Repurchase Agreemems with a termination date of 90 days or less utilizing U .S. Treasury and Federal AfeM¥, Instrumentality securities listed i11 111 iaa"" above, collateralized initially 111il~119 11awlili11 i'laviR9 at a minimum market value of 102 percent of the dollar value of the transaction with the acaued interest accumulated on the collateral included in the calculation. If the market value of the collat8ral falls below 101 percent of the dollar value of the transaction , the coHal8ral will be required to be brought up to the 102 percent initial maintenance level . Repurchase agreements shall be entered into only wilh dealers who: a) are recognized• Prinwy ..,.._.,Dealers_.. by the Market Repons Division of the Federal Reserve a... Bank of New York; and b ) have M execut8d a City approved Matar Repurchase Agr'Nment (IN Appendix II). Collateral (purchased NCUrities) shall be held by the City's a'8tDdian balk -satakNping agent and the market value of the c:ollMaral securillN shall be ~ daily based on the bid price for the previous day • l'apor19d in the 'Nall Slr'ftl Joumat . For the purposes of thil section , the term "collalllnll" shall,.,.., "purc:haed l8CUl'itlal" under the terms of the City appr'OV9d Mast8r Repurchase AQreement In no cae will the maturity of the collateral exceed tan yean • • Y ... IIIMl:lflv . 5. Reverse Repurchase Agreementa wilh a maturity of 90 days or INa U8CUllld only against securities owned by the City and collatllrallzad by ...... the ..,. typa af sacurity l'e't9rlad. ,-=.-----...,,. .. --~ ........ -.... ..... . •. •· • 0 - • • 0 • DRAFT 09-12-97. Additions are in bold . QeleliaA& are iA &11:ike ~rewg~ lelll &. Flexible Repurchase Agreements with a final maturity of ten years or less entered Into by the City with approved counterparttes. These flexible repurchase agreements may be closed out in varying amounts and at varying times at the option of the City. These agreements are dNmed by both parties to be purch-and sales of securities and are not loans. All such flexible repurchase agreements shall meet the following criteria: • Be determined as legal and valid for both parties; • Collateral shall be llmlted to: al Securities issued by, guaranteed by, or for which the credit of any of the following is pledged for payment: the United StatN, Federal Farm Credit Bank, Federal Land Bank, Federal Home Loan Bank, Federal Home Loan Mortgage Corporation, Federal National Mortgage Aaoc:iatlon, Export Import Bank or the Government National Mortgage Aaoc:latlon; or bl Securities issued by, guaranteed by, or for which the credit of the following Is pledged for payment: An entity or organization which is not llated In paragraph al above, but which ia (1) created by, or the creation of which is authorlnd by, legislation enacted by the United Stain Congress and which Is subject to control by the federal government which is at least • extansive • that which governs an entity or organization listed in paragraph a) above, and (2) ralad In Its highest rating category by one or more nationally recognized organizations which regularly rate such obligations. • Have a fixed rate during the entire Ht. of the agreement; • The dollar amounts and perioda of time when the City may draw funds out of the repurchase agreement shall be agreed upon in writing by both parties and shall be part of the ~n repurchase a1,reement exercised by the City and the approved counterparty; • The City haa the option of varying the dollar amount and the timing of the draw down by an agreed upon percentage of the antlcipaad draw down and a specflled number of daya. The City and the countarparty to the agreement will specify the details of the allowable variance when the ag,-nent Is structured. In addition, the City may draw down in excesa of the variance up to the rwnalnlng balance In the agreement for a bona fide, unanticipated cash need; • Collatanil shall have an original minimum ...-value (lncludlng accrued lntllrNt accumulated) of at lent 102 percent of the dollar value ol the tnn11i:tlon. Once a repurchne agreement Is established, the ca1111ra, ,... ......... shall be no INa than 101 percent of the dollar value ol the traMactlan at al tlnlea; • Repurchne agreements shall be entared lnlD only wllll deelera who are aulhol1lled by the Finance Director and have eucutad a City IPllfO"d --Repun:hw Agreement; • The title to or a perfected security lntllfwt in wurtlles, along wllll any nec1111ry transfer documents, must be tranaf9rNd and actually dellvered to, and ehall be held by, the City's third-f)arty custodian bank acting • illlf1l111plng agent. The market value of the collataral securtlles shall be rwtracMo ........,_ monlllly baud on the cio.lng bid price at the time the c:us1Ddlan for the callalllral leeuee Ila monthly atatament to the City. For the purpose of the section, the term "c:olatilral" allal IIINII "pun:haNd securities" under the terms of the City approved ....., Replfthw AgrwMnt. In no case will the maturity of the col....., exceed tlln years. 7. Time Certificates of Deposit or sav ings accounts in ltal9 or national banlcs operallng in Colorado which are state approved depolt1Dnes ( a evidel iced by a cer1lllclll iaauecl by lhe • ,. - 0 •· • C - - • • t• • ' DRAFT 09-12-97 . Additions are in bold. g111tiaA1 are iA &&ika IIR11191! tallt State Banking Board) and are insured by the FDIC . Certificates of deposit which exceed the FDIC insured amount shall be collateraiized in accordance with the Colorado Public Deposit Protection Act. The collateral will have an initial market value equal to or exceeding 102 percent of the difference between Iha insured amount and the City 's total deposits for aB funds within the institution . If the market value of the collateral fails below 101 percent of the dollar value of the transaction , the collateral wiR be reqund to be brought up to the 102 percent initial maintenance. · 8. Time Certificates of Deposit or savings ac:caunts in slate or federally c:hartllred savings and loans operating in Colorado which are insured by the FDIC . Deposits which exceed the FDIC insured amount shall be collateralized in accordance with the Colorado Public Deposit Protl!ldion Act. This collateral will have an initial naket value equal ID or exceeding 102 percent of the diffllrence between the insured amount and the City's total deposit for all funds within the inStitution . If the market value of the collatllral falls below 101 percent of the dollar value of the transaction, the collateral will be reqund to be brought up ID the 102 percent initial maintenance level . 9. Colorado Local Government Liquid Asset Trust (COLOTRUST). 10 . Prime Bankers Acceplances with a maturity of six months or less issued on domestic banks or branches of foreign banks domciled in the U.S. and operating under U.S. banking laws. Accepting banks must have a senior debt rating of A-1 by Moodys and/or A+ by Standard and Pooni . i.11. Prime Commercial Paper with a maturity of 180 days or less which, at the time of purchase, is ra1lld at least A-1+ by Standard and Poors, P-1 by Moodys, F-1 by FIich OR 0- 1 + by Duff and Phelps. a) At the time of purchase, the con11iercial paper must be rated by at least two of the above statad rating agencies at the stallld mnrnum rating. b) If more than two of the above statad agencies .-.. an issuer, all of thole rating agencies must rate the issuer in accon:tanc:e with above s1allld minimum credit crilefia. C) If the commercial paper issuer has senior debt outstanding, the senior debt must be rallld by each S8IVice that publishes a rating on the issuer as at least A-1 by Moodys, A+ by Standard and Poors, F-1 by Flll:h, OR A-1 by Duff and Phelps . OTHER INVESTMENTS It is the intllnt of the City that the foregoing lilt of IUltiorized securitiN be striclly inl9rpl .ad. Any deYlation from this list must be pre-approved by the OireclDr in writing alllr approval by the Cly Manager. INVESTMENT DIVERSfflCATlON It ia the intent of the City ID diversify the inveatrnent inatrumenta wiltlin the por1fallo 11D avok1 incurring unreasonable risks in'*8nt in <MIi' investing in apecillc inatrumalta, individual llnalCilll institutions or maturities. The asset allocaliorl in the por1fallo should, how9Yer, be flexible depending upon the outlook for the economy , _.._ NCUritlea nwket. 111d the City's call tlowr!Nda. The City may invest to the following rnuimlm limila wiltli'I -=ti calllgory: • 100% in U.S. Trwu,y Obllgalb11 but nol leaa than 50% • 50% in Car1illcaela of Deposit • 50% in allowable Federal lnall'Umlnllllll • ~ 40% in RepurdlW AQreementa Clll•1rallnd by allowable Federal lnatrumentalllea ,.... .. "' - • . .. •· • 0 , ·- • • 0 , . • DRAFT 09-12-97 . Additions are in bold. i;;)elatiaA& are iA &tfike lRHIW!ll:I tel4: • 100% in Repurchase Agreements collateralized by U.S. Treasury Obligations • 20% in Bankers Acceptances • 20% in Commercial Paper INVESTMENT MATURITY AND LIQUIDITY Investments shall be limited to maturities not exceeding three years . In addition, the weighted average maturity life of the total portfolio shall at no time exceed eighteen months. The City shall at all times maintain 15% of its total investment portfolio in instruments maturing in 120 days or less . i:er allaltle 1aawFilia1 a1111Maa te Its aallaa IIA U.air Iii• aall &ala, Ullll llrat all &Illa 11!1111 lta wHa te aalawla Ula 1aeuFili11 • ai!ll:l•a ai ••!I• IMIIIFity . OTHER INVESTMENT GUIDELINES All investment transactions must be executed with broker/dealers and financial institutions that have been authoriZed by the City, and each transaction must be competitively transadl!ld with at least two authoriZed broker/dealers financial institutions. In addition, before any repurchase agreements shall be executed with an authoriZed broker/dealer or financial institution , a City approved Master Repurchase Agreement must be signed ~ the City and that broker/dealer or financial institution. The Director shall maintain a file of all Master Repurchase Agreements . The purchase and sale of all securities shall be on a delivery versus payment or payment versus delivery basis. +.e. For instance. for securities purchases, monies will not be released by the City 's safekeeping bank until securities are received at the Federal Reserve Bank for further credit to the City's safekeeping bank. In the case of securities sales, monies will be received by the City's safekeeping bank via the Federal Reserve Bank as the securities are simultaneously released to the purchaser. In this manner the City will always have possession of either its securities or its monies. · The City seeks an active. rather than passive, management of its Portfolio assets. Assets may be sold at a loss only if the Director or the Investment Advisor feels that the sale of the security is in the best long-term interest of the City. iil.ii,+19•19i: i:1•1•M,ao1p 1•1&+1+U"RQHi u1p IIR91SiB!QiP!,iRi +Ila Cil'f IAIIII AlllliAllliA II lial af ........ ltNIIM&HII .. aM ...... iA ...... 111 MlillA .. a1111r1111aa fer i1111a11Ma111 11wF1111111 (iN Aifa11a11aiN 1111, • ii ,.,. .. Its IN 111li11,1 If Ila Cil'f • 11wA111•• ·-'*·· IIAly ""' IIIIN ..-... 11 iAllilillilAI ._ ..... 'f.11 IN ,u,·1111 • IIIIIAIINlllillA, a ltA1ka~·aHIIF .....a lta FIIIIAilea • I PJii.!aj g ..... .,-... i:11111..i lil111n11 i1111k af .IMI< ¥11-. lilMka 11111111 iauiAII 111111.1111A •111 f1W1 • Illa lta FRIIIMM If Ila~ il'I IIN8F NI 1li1iltl1 fer awllalillllilA. IA 1aai111111. NIIA IIMka~IIIHII Ill' ...... in ..... ...... IIIIMIII•• a~.,. 8'111NIU88 lil1eka~1alar ... IIIAI" ~~ .. -i: .... wllillA ................... Mall FSIIIAI ll111111aial ............ +Ila gj ... r 1111111 AllllilllaiA II .. If all iNka~lallF 1 .... I ... .. lila111w•••· lilrekar'IIIHII .. 11118 Illar llwllial iRllilwtilRI Will lta ........ IA ... llllil If lleir INIIIIWH iA WA -•IIM8RI aM lleir altilil'f NI lll'l'i~lla 181'4-.. Ila c-,·1 1111111111. SELECT1QN OF BROKER/DEALERS AND FINANCIAL INSTITUTIONS ACTING AS BROKER/DEALERS. The Director shatl mamtain a llat of authortDd broul1daalaf9 and ftnanclal lnatllullona which .,. approved for lnveatmant Pllf1MIIIN (IIN Appendix II), and It ahd bathe polcy of the City to purchaH ucurtllN only fram thoaa aUlhonzad kladlullona and llnnL To ba allglbla, a flrmlbank muat meat• 1aat one of Illa fl>llowllag crtlalta: -• ' . • •. • • , • • • • 0 • DRAFT 09-12-97 . Additions are in bold. QalaliaAa aFe iA stFika IRFe119R teM4 . 1. be recognized as a Primary Dealer by the Market Reports Division of the Federal Reserve Bank of New York, a.2. report voluntarily to the Market Reports Division of the Federal R ... rve Bank of N-York, 1.3. be approved by the Director after a compreheMlve credit and capitallzatlon analysis Indicates the firm la adequately financed to conduct bualn ... with the City, or M. be an FDIC member. Brokertdealenl and other financial institutions will be Mlected by the Dll'Ktor on the bats of their expertise in public cash management and their ability to provide service to the City's account. Each brokertdealer, bank or aavtnga and loan that has been authortad by the Director shall be required to submit and annually updat9 a City approved BrokenDealer Information RequNt form which includes the firm's moat recent tlnanc:lal ata........... T1le Director shall maintain a flle of the moat recent BrokenDealer lnfonnllllon Request forms submitted by each firm approved for lnveatment purpoua. BrokertDealenl shall also attest in writing that they have recetved a copy of thla Polley. ilil.ib+IO.,I Qt: 9011(8 ·~1g i.n>'l"ICi& ONQ I.QA..,& SELECTION OF BANKS AND SAVINGS AND LOANS AS DEPOSITORIES AND PROVIDERS OF GENERAL BANKING SERVICES The City shall maintain a list of authorized banks and savings and loans which are approved to provide banklng services or from whom the City may purchase certificates of deposit To be eligible for authorization , a bank :>r savings and loan must meet the minimum credit criteria (described below) of credit analysis provided by a commercially available bank rating service. Banks or savings and loans failing to meet the minimum criteria, or in the judgment of the Director nci longer offering adequate safety to the City, will be removed from the list Although a bank or savings and loan is on the qualified list. it will still be required to pledge collateral on all deposits and investments. pursuant to State law. The City shaH utilize a commercially available bank rating service (Sheahunoff. PMA Financial Network) to perform a semiannual credit analysis on banks and savings and loans. The bank rating guidelines will be calculated using publicly available llnancial information obtained from the release of the IINlilaiMPf Consolldatad Repons of Condition ..... , ... IA and Income (FFEC Repoft) from the Federal Reserve or from data reported to the Comptroller of the Currency. Data obtained from the bank rating service will include factors covering the following : overall rating. liquidity policy , credit risk policy . interest rate policy , profltability and capital policy . Allli1111 will IN ~ .... QA a .... llliAI 1aal1 \fJiil SAi lliAI IHIIIIA&a In order to meet the minimum credit criteria. a bank or savings and loan mu1t meet ..... the following credit rating requirements: e +111 a· IAIN ll'lllil AlliA9 "1WM N ..... If llillllF; (P• PH~ i:iwlial .,1,. '8Alo 1118,) e "Ala iiR9il Fiek MIi .... , 111liay AlliAI ...... N ..... IF lli1ll1F, (Per PIH l=iwaial ~1 •• ,.lk, IA8 ) IIIIRINI If IAe Ill IRIII IIFlll.il Flllilll, M8 1. have a Sheahunoff Public Finance P .. Group Rating of 30 or bea.r on a acale of zaro to one hundred with one hundred being the hlgheet quality far the moat recent reporting quartar; or 2. have a PMA Finllnc:1111 Networtc overall rallng of three or bellllr on a acaae of one to 11¥9 with one being the hlgheet quality far the moat recent reporting quarllr. 3. The institution must qualify as a depositDl'y of public funcSa in Cokndo • defined in CRS 22- 40-105 . The Director shall maintain a file of all credit rating anaiylil r9')0rtl pelformed for the City. • •· • C ' t.-; '•; 1 H ti ' • • • • 0 • DRAFT 09-12-97 . Additions are In bold. QalalieA& aie iA &tFika 11:iFewsR tallt. SAP:il(;iiPl~IC IAeeaa8'1aAt &e&wAtiea ~w,eAa1a&t lily IAa City u,ill le aal~•ar:efil 9'/ a•ar laaak eAt,y ar pAyaiaal &alP••FY aR& l=lali iA lt:liM paFtj• &afekllJ'liAI ~ a 1=1&11,al R,,.,_,, A18Mlar fiAaAaial iA8lilwtiaA &aai1Aatai as'*'' Ci&y '& &1ri11a1ika,y . i1awMi11 ialP area ta tAa City iA pAyaiaal feaw1 (8A'a, CP , eta). eeAII Ba SalP•arei '8 Ila City 's au&tNial IHIAk'a a,,.,11,aAiaAt BaAk iA NN YaFk ar te at.a g,pa&i&afY TFY&t ca,,ar.atiaA . It i& U.1 iAIIIRt af &Ra City llat au saawFiliaa laa paFfeatefil iA Ila A&AII af .... Cit'),1 . SAFEKEEPING AND CUSTODY The uf91lNping and custody of ucurttlee owned by the City shall be managed In accordance with Colorado law and applicable Aaarn., General opinions, Regulation 3-1-8, UN of Clearing Corporations and Federal RN.Ye Book-Entry Systam. The DINC:tor shall approve one or more tlnanctal lnstllutlona to provide safKHping and custodial Hrvic:ea for the City. A City approved SafHNping Agl"N!Mftt shall be uec:utad with each custodian bank prtor to utilizing that bank's ufHNptng Hrvlc:ea. To be eligible for designation a the City'• uf91leeplng and custodian bank, a tlnanclal Institution shall mNt th• followtng crttaria: 1. have a Sheahunoff Public Finance PNr Group Rating of 20 or better on a scale of uro to one hundred with one hundred being the highest quallty for the moat recent reporting quartar; or 2. have a PMA Flnanclal Networtl overall rating of thrN minus or better on a scale of one to five with one being the highest quallty for th• III09t l'lcellt reporting quartar. Custodian banks will be Nlected on the baia of their ablllty to provide urvlca to the City's account and the competitive pricing of their safHNplng relatad MrYlcN ( ... Appendix IV). The Director lllall require Nell approved .......... flnanclal lnadlutlon to submit a copy of ltll Coneolldalad Repo,111 of Condllon and Income (FFIEC Report) to the City. The Director shall alao maintain a tlle of the credit rallng analpa l'9pOf1a pelfvnned for w:11 approved tlnandal lnatllldlon. It Is the objective of the City that al owned NCUltllN be pelfec:tlld In the name of the City. All lnveatment wurttlee, except nor.-.iegat11lll1 c:a1ft: 1111 of depoelt and 1110MJ IWtllt funde, purchaud by the City will be delivered by ..._ booll llllry or phplcal dellvefy and wlll be hetd In third-party lllfekNptng by a City approved cuellOdlan bank, la COITNpondent New York bank or the Depoe11Dry Truat COflNll'ltlon (OTC). The City's pe,f9cted ownership of aD booll llllry NCUlllla shall be evldelllCed by a safHNplng receipt Issued to the City by the cuatodlln bank who acts • the Clty'1 safHNplng agent. The AfNNping receipt shall ltall that the NCUrlllea .. held In the FedenJ RNerve aystam either In a Customer Accountt1030 for the cuelodllll'I bank wtllch wlll name the City • "cuetomer" or In a Truat Ac:counttlOIO with the wet d1plltlnalt named • agent for the City. All non-book entry (phystcal delivery) NCUIIIIN shal be held by the cualDdlan .._.. corrNpondent bank In New Yo,tc City and the cuatodlln bank lhall ..... I Nf11t11pl111 receipt to the City eviclenc:lng that the ........ uw held ~ the COIT'NpOIIClent banll far • "' - • • 0 f • • • DRAFT 09-12-97. Additions are In bold. Qalali&RI BRI iR &tAk1 ltl,e119R le"'- the City. The City may utilize the servlcN of the Depoaltory Trust Corporation (OTC) a a depository for delivery of non-wfreable NCuritles. All custodled securltlN that are reglstanld shall be reglstared In the name of the City or In the name of a nominee of the City or In the name of the custodian or Its nominee or, If In a clearing corporation, In the name of the clearing corporation °' Its nominee. The City's custodian will be required to fumlsh the City with a monthly l'9pOrt of NCUritles held a well as an account analysis l'9pOrt of monthly NCUrttles activity. PROVISIONS FOR ARBITRAGE The City periodically issues debt obligations wttic:h are subject to the provisions of the Tax Reform Act of 1986 (section 148F). Ar1>ilrage Rebatll Regulations. Due to the legal complexities of arbitrage law and the necessary immunization of yield levels. the procedures undertaken in the reinvestment of au or a portion of the proceeds of such debt issuance may ex19nd beyond those outlined in this Policy . The Oiredcr, upon advice from Bonet Cou11911 and flnancial advieors, may alter provisions of this Policy fer art>itrage related investments as may be necessary to conform with federal arbitrage regulations . In al cases . however, investments will be in camplial ice with Colorado Revised Statutes. This section is only applicable to City funds subject to arbitrage restrictions . REPORTING An investment report shall be prepared, at least on a monthly basis, listing the ilMIS1mel,ts held by the City, the current martcet valuallon of the investments and l)lllforma ice resulls . The monthly investment report shall be submitllld in a timely manner to the City Manager and the City Council. A record shall be · mlli11tal11ed by the Depar1ment of F.nancial Services of al bids and offerings for securities transactions in order to ensure that the City l'9C8ives competitive pricing . The City has estaDtilhed reporting and accounting sta11d•ds fer callable U .S. Q111111111111111RI. .A IIRI'/ a11a Instrumentality securities. Callable securiltel may be rellred at the iauer'a option prior to the stated maximum maturity . Al MCUritiN holding reports fer the City shall disclose the stated maturity as well as the first cal II.-of ..:11 callable NCUrity held. In the cae OIi callable securities wttic:h are purchased prialc:I to the first cal cl.-and. in the opinion of the Oiredor, have an overwhelmi ,g probability of being called on the llrat cal dam, W9igt,lad average maturity . amortization as well as yield shall be calo.-ad using the llrat cal dam. The OiredDr may, however, choose to use a fur1her cal dam maturity da fer rapor1lng purpoees when c:011dlllo11s mandate. PERFORMANCEREYJEW The Oirec:IDr and the City Manager shall meet at lwt quar18r1y to r'IYiew the portfolio's adhere11c:e to appropriata risk levels and to compare the portfolio's total return to the lltlblished investment objedives and goals. The Director shall periodicaly establish a benchmark yield fer the City's investments wttic:h shall be equal to the average yield on the U .S. Treuury NCUrity whic:h moat cloNly COITNponds to the portfolio 's actual weighfad average maturity . VVhen comparing the performaa of the City 's portfolio , all fNs and expenses involved with nwiaging the portfolio should be included in the computation of the portfcllo's ra1le of return . .... ,. - •· • 0 , • • - .. DRAFT 09-12-97 . Addltlone.,. In bold. Q1lltl1111111111 ill Riki IINWIII ..... ETHICS AND CONFLICTS OF INTEREST Officers and employNI involved in the inveltmlnt prac:esa shall refrain from personal bu1linesS activity that could conflict with proper execullan of the im1estment program, or which could impair their abiUty to make impartial inveslr'IW1t decilians. EmpkJyw and inveatrnmlt olllciala shall diac:lose to the City Manager a,ry mal8rtal tlnalC:lal intarest in flnanc:illl inslllutlons that conduct busineSS with the City , and they shall ful1hel' dllclole any large personal 1lnancialllnves positions that could be relat8d to the perfum•.ce of the City's purtfollo. Employees and utllcers shall subordlna9 lheir personal illV9ltmalt 11•...::llol• ID thole of the City pstlcularty with regard to the timing of pun:haa and ...... POLICY BEV!§IONS Thia ln.,..in-,t Palley will be ravillwed perludlcally by the DnclDr and may be~ • condltiunS warnnt by the City Manager and the City Cculcil. ,.......-11r: Frank Glyglliwlcz DnctDr of Flnanctal Servlcea Approved by City Council Septamber 17 , 1990 Amended by City Council December 18, 1991 Arrw1ded by City Council April 5, 1993 Amended by City Council Slptllrnber 5, 1995 ~.., City Council No..;...., 17, 1117 Stalll of Colorado County uf Arapahoe I, l.uucrilhia A. Ella, City Clert( in and lur the City of Englawood, In the SI* allnlaid, du hereby C8l1ify that the foliaguiug ia a fUI. !Ne and uunw:t copy of the lnYellment Palley • the ane appess upon the racords of my uac. wtlk:tl n In my eullody. Given under by tald and ulldll NIii. 1h11 __ ,_ of ____ A.O . 1997, o'duck_.m. fl/ , prz11Np A, .. ...... .. .. • • 0 I • • •, • •, DRAFT 09-12-97. Addlllone.,. In bold. g1l11i1F11 .,. ill 1d1111 .......... APPENDIX I The following paraona .. IUlhal'lzad ID canduCt iMlll'l'llnt lrallladiOIIS and wire transllr funds on behalf ol the Cly ol Ei,glNaOd: s.. DazziD, Chlllf Accaurm'lt \._~lie:'-IISIII Jannifllr' Nolan, Accaunlant II FIWlk GryvlawlcZ. OncD ol Financial S.W. ..... 10 . , •, • • 0 .. I • . , -•, • ·. • I, ... DRAFT 09-12-97. AddllcNl9 _.. In bald. g,11111• .. ill IIRI• ....... 1a1L APPENDIX II 11wfdu ............. -..... ca, ...... --~ ............. CltJ af l!I .... Ha d .. Ac,w,wa11aiailedln....-• • • 0 ,...,, ---------------I .... _ . I • . ' ]-,, • · ... • ~. - DRAFT 09-12-97. APPENDIX 111 TIie UIDMIII flna .. apprwal tar In;; , ... 1M11 a 111 11J the City oil El ..... a ad. • • • 0 ,.,1 '-I - - • • • • • . . DRAFT 09-12-97 . M.11111 • .. 111 bold. g 1l1M1111 .. ill Mm ....... ._. APPENDIXN The fallawlng balk is aullaltmd • .. dwlgiaad ~1111 1 n IJ cu1ta dlal bank far .. City of ElaglNoad: Rliltl tu 11!1 ..... lilall •• Nil Aal111•11J .. llllall '3• ... QQ IQa10 ._.,, .. . • . .. • • 0 f ___ . I • • • • COUNCIL COIIIIUNICAllON Date Agendallam SUbject Allen Filter Plant December 15, 1997 11 C ii Improvements Bid Initiated By Utilities Department I Staff Source Stewart H. Fonda, Director of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION See Attached. RECOMMENDED ACTION Council approval, by motion, of the bid for the Allen Water Treatment Plant Improvements. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTFED Public concern over water quality issues such as taste and odor, cryptoaporidium and giardla, together with the requirement to meet increasingly stringent regulations resulting from the 1986 Safe Drinking Water Act Amendments have prompted upgrading of the current water treatment facllitles. Public meetings went held and a rate increase to fund the improvemenls w adopted. Prellmlnary design by COM was approved by Council on May 6, 1996. The Final Design process was approved by Council on February 3, 1997. The propoeed contract and bid wffl encompass construction and modification to improve the City's water treatment facilltles . FINANCIAL IMPACT A bid opening was held November 26, 1997 and the following bids were receiv.d: Centric Jones Western Summit Shank Constructors Ellsworth Peck Wuver General Construction $10,480,200.00 $10,833,193.00 $10,831.900.00 $10 •• ,400.00 $11,783,832.00 Centric.Jones Is the recommended low ecceptllble bidder at $10,480,200.00. COM hM irw..clgated Centric.Jones qualHications and credit standing. The Utilities Department budgeted $14,000,000.00 In the 1997 to 1999 Budgsla for 1t1i1 project. The City cloeed on its' loan with the Colorado Wat9r 0..11apmen1 and Powr Aulholtly on Ocmber 22, 1997 in the amount of $15,100,000. The City la now able to draw on lheN funds acconlng an approved draw IChedule. LIIT OF AffACHIIINTI History of Allen Filter Plant lmprovemenm RNOlutlon Bid Cornparieon Sheet .. ,J • • 0 , -• • t• . • ' '· HISTORY OF EVENTS FOR ALLEN FILTER PLANT IMPROVEMENTS September 20, 1994 Water rate inaease discussed with Board. Last increase in 1988. October 11 , 1994 Water quality concerns and options discussed with the Board. Board received a survey showing Englewood has lowest rates. Board also expressed cryptosporidium concerns . November 15, 1994 Board received a letter from Board of Health denying request for relaxed turbidity standard . Board approved a COM reconnaissance study to recommend water treatment options. February 14, 1995 ;- Board informed that COM study was completed January 17, 1995 and should be released the end of February. June 13, 1995 Board received Executive Summary of the COM Report. July 11 , 1995 Board received and discussed the complete COM Report. Had preliminary discussion of funding, rate structure and public safety issues . September 6 , 1995 Board discussed Englewood Herald artide "City water dogs our filters -Why"r Staff responded and Board discussed proposed future water plant improvements . November 14, 1995 Carl Houck of COM appeared to review the proposed upgrades to the Allen Filter Plant and expected benefits . Stu discussed the proposed water rate increase to fl.l1d the improvements . January 9 , 1996 Board informed that next two meetings will be advertised u public meetings to dila.lU the proposed water rate increase. Meeting will be held second Tuesday in February and Marett " .. I· • 0 i,-,-b l -• 0 I • • February 13, 1996 at 5 :30 p .m. Public Meeting -Water Rate Increase February 13, 1996 Board received the preliminary financing plan from Jeanne Vanda of Public Financial Management Inc. of Minneapolis , Minnesota. March 12, 1996@ 5:30 p.m. Public Meeting -Water Rate Increase March 12, 1996 ,,, - Board recommended Council approval of resolution to increase water rates to fund a major capital improvement program . Increase is to be 9% on July 1, 1996, 9% on January 1, 1997, 8% on January 1, 1998 and 8% on January 1, 1999. Stu discussed financing alternatives and bond funding . Stu outlined short-term interim and long-term financing plans. April 9, 1996 Carl Houck appeared before Board to review the Agreement for Professional Design, Bidding and Construction Services for Allen Filter Improvements. Board agreed to proceed with the COM Engineering Services Agreement and recommended approval to Council. May 21, 1996 Board discussed using general obligation bonds instead of revenue bonds for the Allen Filter Plant improvements. The Board recommended Council approval for the Allen Plant Improvement Project funding go to a vote of the public proposing the funding be by general obligation bonds in lieu of revenue bonds . May 21, 1996 Board received copy of the published "Notice to Englewood Water Customers· discussing the April , 1996 turbidity standard violation at the Allen Filter Plant. September 17, 1996 Cart Houck and Mike Zafar of COM appeared before the board for an evaluation of pretreatment alternatives. Operating costs and capital outlays were reviewed . November 5 , 1996 General obligation bond issue went to public vote as Questions #2A. Defeated . Votes -Yes -4159, No 5692 November 12, 1996 Board received a letter from Jim Steele of Camp Dresser & McKee dated September 24, 1996 discussing reasons for choosing the lamella settling process over the ACTIFLO system . • • 0 - t ·~ ~ f • • • . (• ·, • December 17 , 1996 Stu discussed the with the Board increased estimate for the Allen Plant Improvements Project. Stu discussed financing alternatives being investigated. A joint meeting with Council will be held at the January 20 study session to discuss. January 14, 1977 Carl Houck and Mike Zafar from COM appeared before the Board to discuss the proposed Allen Plant improvements and the increase in the estimated amount budgeted. Board recommended Council approval of proceeding with final design for the Allen filter Plant improvements . Carmine ladorolla of Aqua San appeared to discuss the proposed Water Conservation Master Plan. The plan will enable Englewood to apply for State loans and grants. The Board recommended Council approval of the Water Conservation Master Plan . March 11 , 1997 A public hearing was held for discussing the Colorado Water Conservation Board plan . Notices for the meeting ran January 23, 1997 and February 20, 1997 in the Englewood Herald . Carmine lodarolla of AquaSan drafted the plan and appeared to review the plan and answer questions. No questions from the public were forthcoming . The Board received a memo from Bill McCormick regarding staff recommendations for the Allen Filter Plant improvements. Staff recommended the Parkson Corp . lamella plate settler system . Stu and Bill discussed reasons for choosing the system . Stu noted that Englewood applied for a Water Conservation Loan . The Board also received a sample ballot question for water system general obligation bonds . The Board rece ived a fax from AWWA Board regarding the proposed drinking water state revolving fund, which could be a starting point for funding treatment and distribution system improvements. May 13, 1997 The Board was informed of a joint meeting with City Council and Water Board on June 2 , 1997 . The proposed Allen Plant expansion design and the Colorado Water and Power Authority loan versus general obligation bonds are to be discussed . August 20, 1997 Greg Dye of Camp , Dresser & McKee appeared before the Board and reviewed the proposed Third Amendment to Agreement for additional design investigations and modifications. The 90% Design Phase was also discussed. Advertisements for bids will begin in Odober, 1997 for construction to begin January, 1998. Completion is estimated to be in May, 1999. The Board recommended Council approval. September 23, 1997 A publ ic meeting was held at 5 :00 p .m . to discuss "Notice of lmprovenw,ts to Englewood Water Treatment Plant.· • • 0 - - • .. • - <. The Board received a letter from the Colorado Wat.er Resources & Power Development Authority dated August 29, 1997 giving approval of the Drinking Water Revenue Bonds 1997 Series A in the amount of $15,100,000. Odober 14, 1997 The Allen Filter Plant Project bid opening was moved to November 26, 1997. Since other large projects are going to bid at the same time, it was hoped to attract more competitive bids by postponing bid opening until November 26. October 22, 1997 Closed on WtllM Conservation Loan. November4, 1997 General Obligation Bond iaue want to public vote as QuestionS #2A. Passed. Votes -Yes -3248, No 3120 November 26, 1997 Bid opening held for Allen Treatment Plant Improvements. Bids were substantially lower than previous estimates by the engineer. ' . .. • • , ~2 0 I ]- • • • • • ... ,. PREVIOUS COUNCIL ACTIONS Council approved resolution for water rate increase for Allen Filter Plant improvements on March 19, 1996 ,. -. Council approved a bill for an ordinance regarding submission to a vote of the registered electors of the City of Englewood regarding proposed debt issuance for improvements to the City's water system on July 1, 1996. Council approved COM final design proposal for Allan Filter Plant irnprovenw,ts on Fet,nay 3, 1997. Council approved Wat.er Conservation Master Plan on April 7, 1997 Council approved resolution authonzing the public sale of water utility enterprise revenue obligations payable from revenues of the water utility enterprise on September 2, 1997. Council approved bill for ordinance approving a loan between the Colorado Water Resources and Power Development Authority in the aggregate principal amount not to exceed $15.5 million on September 2, 1997. Council approved bill for an ordinance reaffirming the establishment of the Wat.er Utility on September 2, 1997. Council approved the COM Contract Amendmant #3 for the final design proposal on September 2, 1997 ' . .. • • 0 , • - CDM Camp Dresser & McKee Inc. 133117th Street, Su ite 1200 Denver, Colorado 80202 Tel : 303 298-1311 Fax : 303 293-8236 Dece:rnberlO, 1997 Mr. Bill McCormick City of Englewood 3400 South Elati Street Englewood, Colorado 80110 • 0 • Subject: Allen Water Treatment Plant l:rnprovements Recommendation for Award Dear Bill: "' - On November 26, 1997, the City obtained five bids on the above project The bidders included Centric/Jones Constructors (Centric/Jones), Western Summit Constructors, Inc. (Western Summit), Shank Constructors, Ellsworth Peck Construction Co:rnpany, and Weaver General Construction Company. This letter presents the results of CDM's bid evaluation, and concludes with a recommendation for awarding this construction contract. Excluding only alternate bid items AA-SA and DA-1, the bids range from $10,480,200.00 to $11,783,832.00. CDM considers this to be a very narrow, competitive range of bids, and notes that all bids received are below the engineer's opinion of probable costs. Bidders were allowed ample bid preparation time as a result of the extension of the bidding period. COM believes these are the best bids the City will receive, and that it is highly doubtful that the City would obtain better bids by nH>idding the job. In our evaluation, we considered the total cost of the project including alternates AA-1, AA- 2, AA-3, AA--1, AA-SB and AA~. as you indicated all of these alternatives will be selected by the City. Deductive ahemate DA-1 wu excluded, as its applicability will be evaluated during construction. Given these considerations, the apparent lowest bidder is Centric/Jones, followed by Western Summit. A full bid tabulation appears as Attachment A to this letter. Bid Evaluation Summary As part of Camp Dresser &c McKee Inc. 's (COM) evaluation of the two lowest bidders, we contacted references and obtained the overview financial reports from Dun &c Bradstreet Inc. for these companies. Please also refer to our December 3, 1997 letter which includes a listing of infonnalities that we found in the bids. All of the bidders on this project were required to provide a list of three projects similar to the Allen Water Treatment Plant Improvements project and a list of three major subcontractors for each of these projects. Centric/Jones provided the requested list of three projects with three subcontractors for each project. W.-m Summit provided an extensive list of similar projects but did not list any subcontncton for any of the pro;ects. We contacted references of either Owner or Engineer for each ol the projects lisled by W"0711'10l7"t•7 ............ ,...., .. .. ,,; •· • 0 , ·- • • CDM Camp Dresser & McKee In c. Mr. Bill McCormick December 10, 1997 Page2 • ,, _ • • Centric/Jones, as well as the ongoing Littleton/Englewood Wastewater Treatment Plant project, and two of the listed subcontractors. For Western Summit, we contacted references of either the Owner or the Engineer for five different projects. Centric/Jones' References All four (three water treatment plants, one wastewater treatment plant) of Centric/Jones' Owner /Engineer contacts indicated that the contractor's personnel had the skills and expertise necessary to perform the work and the quality of the work was either above average or very good. All of the projects were completed on schedule or were currently on schedule. All of the people contacted indicated that the Contractor's project management was good, conununications were clear, and shop drawings were of good quality and submitted well in advance of construction activities. All of the contacts felt that claims were handled properly and were resolved satisfactorily. They also indicated that Centric/Jones' control over their subcontractors was fair to good. On one project, subcontractors had been dismissed because of poor performance. Both of the subcontractors contacted indicated that they have worked with Centric/Jones on several occasions and they would continue to work with them. The subcontractors indicated that they were paid in a timely manner. Claims did not seem to be a problem with either of the subcontractors. One of the 111bcontracton indicated that Centric/Jones reviews all change order pricing from subcontractors for reasonableness prior to submitting the change orders to the Owner/Engineer. In addition to the projects listed by Centric/Jones we also investigated rumors that Centric/Jones had been removed from the Semper Water Treatment Plant Improvements project they were contracted to build for the City of Westminster, Colorado. We contacted Mr. Ron Hellbusch with the City of Westminster and he indicated that Centric/Jones did in fact Anish the project but problems aroae after completion of the construction. Mr. Hellbusch indicated that a concrete masonry wall on a pump station had bowed and a post tensioned tank did not pass the leakage tests. Mr. Hellbusch did admit that Centric/Jones indicated that they would fix the masonry wall. All parties involved with this project, including the Engineer, their sub-consultants, and the Contractor were terminated by the City of Westminster. Because this matter Is involved in current litigation, Mr. Hellbusch would not conunent on possible blame for the deficiencies. Mr. Hellbusch did indicate that Centric/Jones had performed previous projects for the City of Westminster and that the previous projects had been successfully completed to the satisfaction of the City of Westminster. Western Summit's References In our evaluation of Western Summit's qualifications, we contacted representatives of five different water and wastewater tnatmlnt protects on which they had worked. All of the references indiated that Westem Summit's work wu above average to very good with one contact indicating that they were the best contractor they had ever worked with. All of the ' ...... :· ,~ ~ I· , • 0 - COM Camp Dresser & McKee Inc. Mr. Bill McCormick DecelnberlO, 1997 Page3 ·, i, • ,, - • C. • projects finished on time or ahead of schedule. The project management was good_ to excellent/professional. and communications were clear. Their shop drawings were good and were submitted in a timely manner. With reprd to claims anil change orders Western Summit gives proper notice of changed conditions and tries to look ahead to avoid c:onfticts. Western Summit likes to work with a formal partnering symm to avoid conflicts and disputes. The Contnctor's control over their mbcontracton was average to good. Summary of Contractor Reference Checks With regard to the qualifications of Centric/Jones and Westem Summit. it appears that both of these firms have the skills and expertile to construct the Allen Water Treatment Plant Improvements. The pro;ect management for both of these ftnns is experienced and professional Both of these firms have the ability to provide a quality pro;ect. Evaluation of Financial Reports Dun &c Bradstreet Inc. (D&B) has rated Centric/Jones as a 3A3. The "3A • in the rating indicates that the company has a net worth of between $1 million and $10 million. The "3" on the right side of the rating indicates an overall fair credit appraisal In 1991 Centric/Jones had a overall good credit appraisal. however in 1993 D.kB downgraded this apprailal to fair. According to D&cB, Centric/Jones has a net worth of $4,023,922. Dun &c Bradstreet Inc. has given the parent company of Wellem Summit. TIC Holdings Inc. a rating of SAZ. The "SA· portion of the rating indicates that the company haa a worth in excess of $50 million . The T on the right side of the rating indicates an overall good credit appraisal. We see nothing in the financial background of either of these finns that would prevent them from completing the above referenced pro;ect should they be awarded the contract. . , •. • • 0 l • -• • • . . .. CDM Camp Dresser & McKee Inc . ··, Mr. Bill McCormick December 10, 1997 Page4 Recommendation Bued upon the above information, COM recoamiends that the contract for the conatruc:tion of the Allen Water Treatment Plant lmprovementl be awarded to Centric/Jones. Sincerely, ~72~ Carl Houck. P.E. Vice President Cient Officer Attachment cc w /attachment Dan Brotzman, City of Englewood Atlomey Greg Dye, COM Scott Kyler, COM Billy O'DonneD. COM Al LeBlanc, CDM COM Prqect Pile No. 0710-10574-147.DN.4.01 ' . • •. • . , • 0 - •. • LH!llD ... -Ill,. ""'· """ ---•--•r I 1 u __ .. __ ..... _ ... ,_.~ 2 1 u ---J 1 u _,... ...... ._ • 1 u --- I 1 ~ ~..,....,_ • I ~ ~ _...,.. 7 1 1.5 i,.,.-- • 1 u -• 1 u -~--•• 1 u ~~-- TOTALOfMSallD .......... , ........ -_,,_ ... ""'""'---- ALnaNAnYI .. 11'911• ADDl11YI ALTDNATIYE 11D ffDII• DIDUCTJV9 -... .__ ..... • • (• • Attac1t .... 1A lid ComparilOII .,~......_.,1"Jf;uaa.a.Mff ............. ~.~-_._.,__,~~~-· """'---I r-·,E...-w --.,_ _,,__ ------------ I Ull 1157.00 I 1--.00 S •-m,m I 7_,m_mis 7'M&Mn.D0 S I vn•oo • .,o,o;_oo I .,.,..,.. I .,.,..,.. I .,.,..,.. I I ,,, 1aoo s ---• ,_ . -• • 60-00 I ... ""'I.DO I ._ ... ,.. I .,.,_,.. I .,,...,.. I • 100...,00 I .,.,,_,.. I ,.,_,.., I lat.lll'lft,1111 • ._...,nn I • 2M '50.00 • --.-. --•-It ---. ---. • 210000.00 I .. ,...,.. I .......... 1 • ,,..,....., I ,...,..._.., I I 10,00.00 I ,.,,__ .... ,. ....... 1. ••mn.m I .......... • I ,_oo • ·---;• ··--. ---I ........ • I ll ""'00 I .n1: ......... I ,.,.,....., I .......... I I 11.090,000.00 s ,-• 9:un,OO.OO s "-793.00 • Al• l • 1 --··---.,_ _,,__ -- -,,__ ----------- ,._,__ -- 7 411 "".00 97nc.nn ..,.,.. ... .. ....... ..... ........ -· -.m ,o,nnnm """'1.00 ........ ......... 9IJnJDl,(D J r...,_ ............. 1)4.., 'Y'!ce:• • .......... • 1Y!!,IIUI • JYllce!! • ,yau.... • ·~, ...... .,._,....,c.n..__.., .... I ___ Al __ • __ .. j _____ • .,j _____ _.ij _______ ,.,j ______ 2,..j __ ===::::!J ___ ., B .CO,,,,XU a.a.,, .... IJ./9/W ..... • • 0 -• • • COUNCIL COMMUNICATION Date Agendaltem Sublect Beneficial Use -Metal Building December 15, 1997 11 C iii System/Construction lnltlatad By Staff Source Stewart H. Fonda, Director of Utilities UE WWTP Supervisory Committee Jim Tallent, Operations Division Manager COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Council approved the capital purchase of one metal building system/construction in the 1997 budget. RECOMMENDED ACTION The action recommended is to approve, by motion, the purchase and construction of one metal building system from Hallmark Builders in the amount of $121,953.03 for installation at the UE WWTP Beneficial Use Farm Headquarters site. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED In 1996, the Littleton/Englewood Wastewater Treatment Plant (UE WWTP) purchased approximately 6,000 acres of farm land. A farm plan was designed to fully develop a permanent, permanent biosolids application site and support a long term research and demonstration pro;ect. The plan starts with the construction of a field "headquarters• building. This building will provide field application equipment storage and maintenance area, work area for staff, visiting guests, research assistants and a restroom/clean-up area . Research plots will be located near this building . The anticipated construction cost was estimated at $60,000 for the building. The bid price for the building is higher than anticipated for several reasons: • Original conceptual size estimates did not account for the size of newly purchased equipment and program administrative needs. • Office/restroom areas were added to address administrative needs for the bioeolids application and research programs . • Construction demand high due to growth in the local area . Account funding is sufficient and available to complete this project. Four competitive bids were solicited for th is prqect. One bid was received, one vendor responded with a "no bid" and two vendors did not submit a bid. A technical evaluation and purchase recommendation is attached . FINANCIAL IMPACT A.a a capital purchase, the coat of this expenditure will be shared 50/50 by the CillN of Englewood and Littleton . The bid price exceeds the budget Ntlmate. However, funding In the account la available to complete the project. • . ... • • 0 , - - • · ... UST OF ATTACHIIEN1S Budget Preparation Sheet • Fann Development Bid Propoeal Tabulation Technical Evaluation Recommendation for Purchase • • .. • ~~ ' • I .. • . . " • • • 0 '-I • "' -. • I• • . . - BUDGET PREPARATION SHEET -1997 FARM DEVELOPMENT _lL_ 09 4399) Account Title Dept. Div. Acct. No. Detcrlptioa: Development of farm site to provide permaaeat facilities for biosolids application. ESTIMATED FARM SITE DEVELOPMENT COSTS Equipment storage I maintenance I beadquancn building $60,000 Well or water storage system / septic system S20,000 Field unloading stations (two) SI0,000 Road improvements I coa.1truction S20,000 Equipment fuel storage SI0,000 Fence installation and repair (bolh farm locations) S22,000 Boundary survey S8,000 TOTAL SIS0,000 RaNe for illcreue/decreue: Short term (one year objective): UIII term (five year objective): Provide initial Iona lfflD development ofbiosolida farm. Eqieadltua 1994 1995 1996\'TD 1996 Oripaal 0 0 0 0 1996 T 1997 1"' lffl'::I JIii 2081 0 IS0,000 ' ' .. • . ' • 0 r ~" I ... • City of Englewood Bid Tabulation Sheet Bid Opening Data: 12/3/199710:00 a.m. Bid 11am: Metal Bulldlng Syatam/Conatructlon Vendor ...... ..... IINlraom Olllc:e ,,.,,,,..,,, ...,. '7D-N7 ...... • 12,I01.00 114,207.00 111,143.00 ao,,., °"" (bond) • 2,111.n • 214.14 • 230.N Fort ....... Co. W701 Denny Consfrucflon ~711-a55 NOIIIO NOBID NOBID ... w.t LWon AN. -Col0110 ,_ . ...... Colp ~ Lwf,..,..,. May,ColffR __:_CowpNlllbt . in,1.,....., ll'off UJ*ft, Co IOU1 Pagel • \, 0 • I Total Exceptions: $ 111,151 .00 • 3,302.03 • 121,HJ.n , , NOBID ~ r I . • ., ~ metal.bldg .aya .tab , - • • • 0 • .. TECHNICAL EVALUATION MET AL BUILDING SYSTEM December 4, 1997 Spedftcadoa The building for this project shall be a steel building system . The building size shall be: One -50' wide x 80' long x 16' eave. Three -Steel solid type walk doors with closures and ADA lever. Six -sky-lites for shop area (3' x 10' each). One window in office area with security protection -3 ft x 5 ft Excavation for foundations shall be made as necessary for a monolithic type foundation. It is assumed that normal machine excavation will be used. If rock is encountered, the cost of its removal will be billed as an extra to our base proposal. Soils repon for the construction site is attached to this specification. Reinforced concrete foundations shall be constructed and shall be monolithic with floor slabs. Foundations shall be properly engineered with suitable steel reinforcing for the loads imposed by the structure and its attendant live, wind and other loads. The foundation is based on 3000 psf soil. Concrete used in foundations shall attain 3000 psi compressed strength in 28 days. Concrete slabs on grade shall be placed over a fine grade with clean granular material. Concrete slabs shall be 5" thick reinforced with fiber mesh. Concrete compressive strength shall be 3000 psi in 28 days. Expansion/contraction joints shall be placed to minimize cracking and differential settlement from interior and exterior slabs. Interior slabs shall be appropriately saw cut in maximum square footage areas. Concrete slabs shall be finished with a steel trowel. Slabs shall be genenlly plane and level , except in those areas where plane slabs will be pitched for drainage as appropriate . Concrete foundation design as per manufacturer plans. One -foundation and floor system 4000 square feet . Three -approaches -one at one end and two at the opposite end of the building (16' long x 5' wide x 5" thick). Three -slabs for walk doors, one at each door (4' long x 4' wide x 4" thick). Concrete approaches shall be placed over properly comp1Cted subgrade. The edges of these shall be thickened and the top of the slabs shall have a slope away from the building. Overhead doors to be furnished shall be sized according to the drawings . There shall be three doors, 16' wide by 14' high, with tonion spring type hardware . Doors shall be of the commercial type TRI-CORE manufactured by RAYNOR. The doors shall have thermal break jamb seal, floor seal, and header seal . There shall be three RBT-211 electtic overhead door opentors. There shall be one fire rated wall to separate the shop area from the offices. This wall shall be constructed of 2"X4" wood studs, 16" on center with 5/8" sheet rock both sides. There shall be 4" insulation included for sound reduction . Where indicated on drawing, there shall be two rooms (one office and one rest room ) construc ted of 2" X 4" wood studs 16" on center with one layer 5/8" sheet rock each side . There shall be 4" insulation included for sound reduction . Ceiling shall have one layer of 5/8" sheet rock . There shall be one 3' wide standard walk door for rat room. There shall be one 3' wide standard walk door for front office to shop area . There shall be framing and sheet rock on second floor exterior handrail. There ia no sheet rock on the handrail on the interior side -this area shall have exposed 2" X 4" wood atuds . Thia handrail shall be 42" high and shall be as noted on drawing. There shall be one ladder for aecond floor access. Sheet rock installed only in office area and rest room . Hallmark Builden Yes Yes Yes Yes Yes Yes I Yes I ! Yes • • Ya I 0 l ]- - • • • . , TECHNICAL EVALUATION METAL BUILDING SYSTEM December 4, 1997 The wall system shall be insulated with fiberglass metal building blanket insulation, 4" thick, with a heavy duty facing (tear resistant) vapor barrier to obtain the required R=13 specification. Parts storage area shall be 125# wood joists. Floor covering shall be % " -4X8 T & G plywood. Ceiling insulation shall be 6" thick for sound reduction. Complete plumbing system conforming to state & local codes. The sanitary sewer system shall be completed to five feet from building line. The owner shall complete the leach field needed for the sanitary area and prpvide attachment. A % inch water service shall extend five feet outside of building. One freeze proof yard hydrant (standard garden bole fitting) shall be inslalled outside the structure on the water SU11Ply line. One complete white tank type closet combination designed for bandic:ap use. One white 19" X 17" wall bung lavatory, complete. One 40-pllon propane water beater to aerve the lavatory in the rest room. One 32" X 32" fiberglaa shower cabinet with faucets . Sanitary drains from restroom/shop area u per drawing complete to 5' outside building. One steel mop sink with hot/cold water aupply u per Drint. n Structure propane piping shall nm from the exterior wall to all propane fueled appliances. Piping from the storage tank to the building connection shall be by otben. Tube beat shall be installed for shop area, complete with &ab area intake and exhaust (two units). Thennostatically controlled electric bucboard beat shall be inllalled for the office and the restroom area only. Office and rest room paint shall be one color (owners choice) only on room interior surfaces. Floor covering will be 12" x 12" tile in office and rat room only. Guacn and downspouts included. The electrical portion of this project shall comilt or: 1 -200 amp, sin&le pbuc diltribution panel to mpply tbe calculated load or 200 amps. Panel and feeder are estim•kd to be placed on the IOUtb wall of the "shop". Nine, 2 X 4 lll'ip florescent lipt fixtura to be inllalled ( 6 lllli1I for tbe office area and 3 uni1a for tbe rest room area). All terminations and operalioaal tat ~ included. 10 -110 volt receptacles will be placed u per tbe owner c:hoice. A 12-moatb Warmdy on wodciN•ehip and manufactures warrantee on all and devicea --a....1 by Electric c:ollllaclUr. ----~ ' ' IY • ' Yes Yes Yes Yes .. Yes Yes 0 Yes Yes • • 0 I - - • • • • . . TECHNICAL EVALUATION MET AL BUILDING SYSTEM December 4, 1997 The site shall be graded, where necessary, to slope away from the building. This shall be the Conttactor's responsibility. The finished floor elevation shall be referenced 100' -0". Fine grading shall be limited to areas under slabs. Necessary fill shall be imported and brought on site to obtain the necessary elevations for drainage. This shall be the Contractor's responsibility. If necessary, topsoil with vegetation stripped from the site shall be properly wasted on site. This shall be the Contractor's responsibility. The contractor shall be responsible for required trash removal from building area . The owner shall be responsible for required landscaping. Owner and Contractor shall review a mutually satisfactory set of working drawings. These drawings shall be adequate for the purposes of obtaining building permits and properly defining the work to the various crafts employed on the project. During the preparation of drawings and specifications, as well as during the progress of the work, the services of other consultants considered appropriate, such as land surveyors, soil testing experts, etc. may be utilized. At the conclusion of the project, one set of reproducible "As Built" drawings will be furnished to the Owner. The original tracings shall be retained in the contractors files. The contractor may assume that the Owner has the legal right to build on the property involved, and that the land is properly zoned for the type of occupancy proposed. It has also been assumed that the intended occupancy and use of the buildings complies with local, state, and federal environment protection laws. The general contractor shall obtain necessary permits, licenses and inspections required for completion of this consttuction project. Obtaining an occupancy ocnnit shall be the contractor responsibility. Construction power shall be provided by the Owner and permit service access by the Contractor. Scpante portable sanitary facilities shall be supplied by the contractor for the contractor employees. The roof system shall be insulated with fiberg1au metal building blanket insulation, 4" thick, with a heavy duty facing (tear resistant) vapor banier to obtain the required R=l3 specification. Roof penetrations for ventilaton vent pipes and other small diameter openings shall be made using prefabricated roof jacks . Pnce quote shall be valid for 60 days. WABB ANT)': The warranty shall be the manufacturers standard and shall be specific where coverage and responsibilities arc concerned. WIITIDty work shall be done with no expense incurred by the City of Enalewood . Statements of bid certification Unit base bid price Estimated project completion time . --~ ------__._ ' . ' Yes I Yes I I I I I I Yes I I I I Yes ! Yes I I Yes I Yes ' Yes I S12l ,9S3.03 4 mombs I ., • • 0 l • - - UTILETON/ENGLEWOOD WASTEWATER TREATMENT PLANT 2IOO s . .._ -l)m,e EnglNood. Colorado 110110 (303) 792-2800 FAX 792·2C!O MEMORANDUM TO: Dennis Stowe, Plant Manager • • • (. FROM: DATE: Jim Tallent, Operations Division Manag~ December 4, 1997 SUBJECT: Technical Evaluation and Recommendation for Purchase/Construction of One - Metal Building System A request for bid was sent to four vendors to purchase/construct one metal building system. One vendor responded to this request, one replied with a "no bid" response and two did not respond . The submittal was reviewed and a technical evaluation bu been completed. The bid unit is technically acceptable . I recommend purchase/construction of one metal building system by Hallmark Builders in the amount ofS12l,9S3.03 . JET :cg Cc Betty Goosman. Buyer m . ' • 0 • • 0 I --I • ,- ' . -• . • • (, ... •· • 0 I ') I - • RESOLUTION NO . UJl SE1UES OF 1997 -c . • • • A RESOLUTION SPECIFYING AID TO OTHE1l AGBNCIBS POR 1998 BY THE CITY OF ENGLEWOOD,COLORADO . WHEREAS, the City Council of the City of Englewood, Colorado diac:uued the appropriationa to other agencies for the year 1998 on December 1, 1997; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT : Ses;tjgp 1. The following designatiom are hereby made to the appropriations in the 1998 Budpt of the City of Englewood, Colorado for aid to other' aa-ci-for the year 1998. SOURCE OF FUNDS; Total 1998 Budget for Aid to other .Apndes DESIGNATIONS FOR JJSE: Inter-Faith Tuk Force Town of Littleton/Meals on Wheela Gateway Battered Women'• Shelter Court Houae Inc. Diacretionary Funda Total $23,000.00 $15,000.00 $3,000.00 $1,000.00 $2,000.00 S 2!PlP9 $23,000.00 ADOPTED AND APPROVED tbia 15th day afl>ecamber, 1997. 'lbmlM .J. Burm, Ma,ar ATTEST : Loucriahia A. Ellia , City Clerk I , Loucriahia A. Ellia, City Clerk for the City ofEn,lewood, Colorado, hereby certify the above ia a true copy of RNolution No._. Seriae of 1997. Loucriahia A. Ellia . , • . 8 .. • • 0 -- - • • • • CITY OF ENGLEWOOD, COLORADO PLANNED UNIT DEVELOPMENT PROPERTY POSTING INFORMATION CASE NUMBER r>lA D en -0 I TO BE POSTED BY ... Notice is to be posted on premises ll days prior to the Public Hearing before the Planning and Zoning Commission .. Include information within the box below: NOTICE OF HEARING ~------14" red lcaers1----- r---{2" red lcuas>----, A PUBLIC HEARING will be held before tlte Eqlewood City Coaacil on Deenlber l, 1997 at 7:30 P. M. ia die CoHcil Cllaaben at 3400 Soatla Elati Street, Englewood, Colorado, to couider aa application for an amendment to the Brookridge Plaaaed Uait Develop•eat. The proposed PUD ameadmeat coace1111 rooflaa materials, aad feaciq. Anyone interested in this matter may be lleard at die Pablic Beariac at tile Englewood City Hall. For iaforaatioa oa tllis Plaaaed Developaent, contact the Department of Neigbborbood and Business Development at 762-2348 • The posting shall consist ofui&m. with two signs to be located on the Eut Belleview Avenue frontage, two signs to be located on the South Broadway frontqe, and two signs to be localed on the Eut Centennial Avenue frontage . The minimum size for the signs is twenty-two incbea by twenty-eight inches (22" x 28"), with black letten not less than one inch (I") in height, except• noted. The signs are to be placed on the subject property and must be attached to their own supports and the boaom of the sign shall be not less than four feet (4') above ground level. Department ofNeipborhood and Business Development 3400 South Elati Street Englewood. Colorado 10110 762-2342 . -----. . ' • . • • 0 I - '· C E I T I F I C A T I O N [ ] Board of Adjustaent and Appeals [] Ctty Planntng and Zontng c-tsston [x) Ctty Council CASE •• PUD 97-01 • • • ,, 0 F POST I NI .. ' J •. : .. , ...... Attached ts a pllotograpll of a 11111 u tt ts .-.ct.II on the followt .. ducrtlled property. Addnss: _____ B_r_o_o_kr_i_d_g_e _S_h_o_P_Pi_n __ c e_n_t_e_r ___________ _ Southeast corner or S , Brot4Dx MO E Bel J ex1 ev Aven1!e Lega 1 Desert pt 1 on: --4~PilliP1J:roioxx.;1um11o1e .. t ee.Jl.lJc.....t.111bec....i:owoi:c:rtL1b111e=ae~B.1,.t ...1c;:,1;o;u:rn:ii.ee.rc...i;oL1.t...:tL1b:111eL.------- Property along Belleview Avenue -1 - . ' • . '· • • 0 - • • • • t~ • <. .. I hereby certify that the above described property was posted continuously for a period of ---'l"""----days, froa ___ D;;..;e;..;;.c=em;;..;.b..c..erc........::c3-'-, ..;;;1"'"99a..a7'-------- to ______ ,.:::D;:;;;ec:;.::e~mb~e:.!r--=-,15u1....;l:::..9~97.1..-_____________ _ I a--1 ::::.--c; 7 Date ) State of Colorado County of Arapahoe ) ss ) ----1../=-5 _--f± __ day of ])1-U. vv ... b.aJ, c___: J Lt l'IA)_ f, ~ J hu. C/U,z/ Notary Public {J 2,1v lto [. C1v.s+-lt-1;c_ ~.,,e_, Address Az{t-.,4.-k Co 1 oo re;- "1 Coaission expires: A separate certification should be presented for each Notice of Hearing Sign . Such certification IIIY be sulaitted to the Departaent of Coaunity Developaent prior to the Hearing or presented at the Hearing. PCFonl09 -2 - • • 0 I - ]-- • • - • • - <. C E R T I F I C A T I O N 0 F [ ] Board of Adjustaent and Appeals [] City Planning and Zoning Coa1ssion [x] City Council CASE m. PUD 97-01 I• - P O S T I N I • • ..... ,t . , .. Attached is a photograph of a sign as it is erected on the following described property . Southeast corner of S . Broadway and E, Ben exJ cv Aveoue Leg a 1 Descri pt 1 on: -~A"'p~pr~o!.J;xu.iJ11maat~e1wl1..1x~t.u:heli....lP~P!.,l;r;.i.th.u:v11.1c ... s1.1ti....1,;c.1,1,Ar1,;.10.i:c:.i:r:....J;1.A.1..f..JP;1J:r:1Jo~nec.:rtc..:,y~--- a10ng Belleview Avenue -1 - • '' .. I· 0 I - - • • • <. I hereby certify that the above described property was posted continuously for a period of ___ ....;l;;.;3'---days, froa __ D_e_c_em_b_e _r _3_,_1_9_9 _7 ______ _ to _____ ......;;.D.a,.;ec;;.;;e;;;;mb""'e;;.;;r_.;;.:1 5'-'''-l;;.:9~9-=-7---------------- State of Colorado County of Arapahoe hanoProperty I a--1 .s~-,? Date ~2!.lfc M . Y'{agw 2 1(.;.(c o E. On _s-f-(L;,<-l a ".l-L Address .. c I 1 --~ h n sY t<-. 6 gO DI S- Ny Coa1ssion expires: __ q __ ( ___ i _c_,_(_~_oo ______ _ • A separate certification should be presented for each Notice of Hearing Sign. Such certification -.y be subllitted to the Departllent of C01111Unity Developaent prior to the Hearing or presented at the Hearing . PCFona09 -2 - • .. ., I. . 0 , -• • • C E I T I F I C A T I O I [ 1 [ 1 Board of Adjustant and Appeals City Planning and Zoning c-ission [x] City Council CASE •• PUD 97-01 • 0 F P O S T I I I .:, .. /''/ ..... • ..... I # "'"' •'t ; '!·~#·· ·1-.. \-~_,. Attachtcl 1s a photograph of a sign as it 1s erected on the following described property. Add,..ss: __ B_r_oo_k_r_i -'dg=-e_S_ho-'p'""p_i -'ng=--C_e_n_te.:.:r---------------~ Southeast corner of S . Broadway and E. Belleview Avenue L19a l Desert pt ton: _.:.:M.c..i d;;;..w....;a,._y_o;;.;n.;....;;;S..;.. • ....:B:;.:r;..;:;o'-=a.::.dwa.:a:.oY_..al ... 9,..n..,g ....... ye ... s ... t...-Pc ... 2 .. pe._rt ... y......,J..,i o ... e...._ __ _ f r om the south. -1 - . . .. • • 0 , -• • I • • .. I hereby certify that the above described property was posted continuously for a period of __ 1_3 ___ days, frOII December 3 , 1997 to _____ ne_c_em_b_e_r_l_5_,_1_99_7 ________________ ~ ld--lS -'z'J Date State of Colorado ) ) ss County of Arapahoe ) IC.-~ f'· . Subscribed and sworn to before • thts _-;;; day of LX Cl ,v. bllJ , 19 C ----"""'---- ~ 1a.vu At1--J h {i1~ Notary Public ti 12-11.v&o f . C n. s +h-,-il [ a_..,c Address ttt-1.vc,Y&-. ~o g 001 ~ My Coaission expires: _q"'-'-(_z._o...._(_z-{)---'-O_O _____ _ A separate certification should be presented for each Notice of Hearing Sign. Such certification .. Y be subllitted to the Departllent of C01a1Unity Developaent prior to the Hearing or presented at the Hearing. PCFora09 -z - ,, - • . .. . - .. • • • 0 • • • C E I T I F I C A T I O N ( ] Board of Adjustaent and Appeals (] City Planning and Zoning Coaission (x ] City Council CASE •• PUD 97-01 0 F P O S T I N I - 1 ... .t /: .. ,.• :ft'· .. ) . '/. . . • Attached ts a photograph of a sign as it ts erected on the following described property. Address: ___ B_r_o_o_kr_i_d.;;g_e _S_h_o"'"p;..pi_ng..;;..._ce_n_t _e_r ______________ _ Southeast corner of S . Broadvay and E, Belleviev Avenue Legal Description : Midway on S . Broadvay along vest property line from the north. -1 - -........--..... ' -''I • .. • . • . , • 0 I • • <. I hereby certify that the above described property was posted continuously for a period of ___ 1-'3 ___ days, froa __ n_e _ce_m_be_r_3_._1_99_7 ______ _ to De c e mb e r 15 , 1997 J-;>.-15-17 Date State of Colorado ? ss County of Arapahoe ) ! ~ t, Ii\. Subscribed and sworn to before• this -+~_5_-__ day of )(~ /1;Ll:;dJ , 19 c..:!a 11«_ t._ tt_ j ht drµ: v ~y Public a 2_ Iv (e o (. ervsl-(L~L L IU1L Address *1,1-<e-~~ Co ioo1S- Ny Coat ss ton expt res : _q_.__/_2 _0 .._{.;...2 _0 ..;..o..;;..D _____ _ A separate certification should be presented for each Notice of Hearing Sign. Such certification .. Y be subllttted to the Departllent of Coaun1ty Developaent prior to the Hearing or presented at the Hearing. PCFora09 -2 - .. • • • 0 • • ·~ • (, C E R T I F I C A T I O N 0 F [ ] Board of Adjustaent and Appeals [] City Planning and Zoning Coatsston [x] Ctty Council CASE m. PUD 97 -01 t• .. POST I NI Attached ts a photograph of a stgn as tt ts erected on the following described property. Address: __ B_r_o_ok_r_i_d'"'"ge_S_h __ op_p ... i_n_g _C_e_n_t _e""'r _______________ _ Southeast corner of S . Broadway and E, Be ll cx1 ev Aveoue legal Description: Midway on E . Cent e nnial Avenue Along s o uth property line f r om the west. -1 - "'~ . , • .. I· • 0 , 'lO I ·-• • • (, I hereby certify that the above described property was posted continuously for a period of __ ...._ ___ days, froa __ .;;..De;;..;cc..;;e=mb.;;_e""'r--"-3 ~19'""'9 __ 7 ______ _ to ______ oe_c_e_mb_e_r_l_5-',_1_9_9_7 _______________ ~ State of Colorado County of Arapahoe J ss ) .... ~~ Date /5 +"'-;\. Subscribed and sworn to before • this _ day of Ul Cln.. bi ,J , 19 -~---- 1 ~--. t(nu.1-tl J nit a. n/ Notary Public · ~ Z-l l,,(eo t . 1--cs t-lu:rt (_ a ri,e_ Acldress C Av. kdl "-PL o {o o I c;- My C0111111ission expires: A separate certification should be presented for each Notice of Hearing Sign. Such certification aay be sui.itted to the Departaent of c-..nity Developant prior to the Hearing or presented at the Hearing. PCFora09 -2 - . , - ... .. •· • 0 , I - ]- (. C E R T I F I C A T I O N [ ] Board of Adjustment and Appeals [ J City Planning and Zoning Coaission cxJ City Council CASE •• PUD 9 7-01 • • • 0 F P O S T I N I Attached is a photograph of a sign as it is er.c:tecl on the foll~i~ d~~ property. Address: _____ B_r_o_o_k_r _id_g_e_S_ho_P_P_i _n_g _c_e_n_t_e_r ____________ ~ Sou theast corner of S . Broadway an d E. Belleview Avenue Lega 1 Description: __ M_1_· d_w_ey..._o_n_E_._c e_n_t_e_n_n_ia_l_A_v_en_u_e_a_l _on_g ___ s_o_ut_h _____ _ pro perty line f r om the east . -I - 'I - .. • • 0 , -• . , . • (. • I hereby certify that the above described property was posted continuously for a period of __ 1_3 ___ days, froa __ D_e_c _em_b_e r__:;3..:.,_1..:.9.:..97.;_ _____ _ to _____ D_e_c_em...;b_e_r...;l..:.5..:.,_1..:.9.:..97'------------------ State of Colorado County of Arapahoe I ;J. -I $" -9 'l Date c __ .. -1 L 1 \1,t tctt j Yi,( ':.¥ I:'.'. Notary Publ tc U i I 1,,/e O C. Iv. s+-fci,. L La. nL Address Au,.,_,.A.tt_ Co to ots- Ny Coatss1on expires: _q_(2_.o .... /'""""'o;..;:o'""v'-------- A separate certification should be presented for each Notice of Hearing Sign . Such certification 1111 be sublltttld to the Departllent of Coaunity Developaent prior to the Hearing or presented at the Hearing. PCForaOt -z - • • 0 - • • • . • ' (, C E R T I F I C A T I O N [ ] Board of Adjustment and Appeals (] Ctty Planning and Zoning Coatsston [ x] Ctty Council CASE ... PUD 97-01 ,. - t• - 0 F P O S T I N I Attached ts a photograph of a stgn as tt ts erected on the following described property. Address: Brookridge S hoppi n g Center S out h e a s t corner o f s, Broaavax and E, Be11 ex1 ev Axenue Legal Descrtptton: __ .i.APw.iP.ur...1oo1,,11ox ... 1ma~ti..i;e""1.i:.x_t1o1b,11;ei,...,l,lnMgr ... t1o1b,11;e.110 ... s..,t....1c..i.A,1,1,r;.i,ln.s;;e.i...r....10.i.if_...t,l,Lbes:..... __________ ~ nr onertx a1ong Be1 1eviev Axenne -1 - • .. '. -~ 0 I .., ~• - ]- • "' - • t• . • ' <. - I hereby certify that the above described property was posted continuously for a period of ___ 18 ___ days, frOII ___ No_v_e_mb_e_r _l4~~19~9-7 _____ _ to ___ D_e_c _em_b_e...,,r _l_.,_l_.9 ..... 9 ...... 7 _. -----------------~ State of Colorado County of Arapahoe l ss ) Sig~~ { '?_± 'I'-. Subscribed and swom to before• this _ day of U{t't ~ bu ' , 19 ----'---~ e:cJ.~{Af.~ '1 Y\t,y 2-tv~o E. C rts+/l~l.. l-1-vi "- Address My eom,nillion E.-9/20'2!lXl Au rov--tl_ C o ~ o o I S:: My Coatss 1 on exp1 res: __ q __ /..._V>____.(,..."?o ___ o_o _____ _ A separate certification should be presented for each Notice of Hearing S1gn. Such certification aay be subllitted to the Department of C01111Unity Developaent prior to the Hearing or presented at the Hearing. PCForm09 -2 - . . • • • 0 f ~,.. I ·-• • • C E R T I F I C A T I O N [ J Board of Adjustaent and Appeals [] City Planning and Zoning Coaission [le J City Council CASE •• PUD 97 -01 0 F P O S T I N 8 Attached 1s a photograpll of a sign as 1t 1s erected on the following described property. Address: Brookrid e Shopping Center Southeast corner or S . Broadway and E . Belleview Avenue Lega 1 Description: __ ~_i_d_w_ay_o_n_s_. _B_r _oa_d_w_ay;.....a_l_o_ng~w_e_st---'p'-r_o.;..pe_rt--'-y-l_i_n_e ___ _ from the north. -1 - .. I '"I, • ... .. • • 0 I • ,,._ • .. -- I hereby certify that the above described property was posted continuously for a period of __ 1=8'-----days, froa ____ No_v_e rn_b_e _r _1_4 .;..., _1 _99_7 ____ _ to __ D.:.:;e...1oc.lolem!!!:b~e._r ...:l~,~l ""99"-"7L...... ______ ~----------- Slgc.;J ~ State of Colorado County of Arapahoe I ss ) /J..-1-,7 Date -----day of 1x Ct rv...bt,t"', ~~t--1 fk,y 2 li&o [. Cvl s-+h~c Ut1 L Address Au ~ (\ ?00 1<:: ·CllllallllDI---Ny Coaission expires: _q~/_io~/z_,o_o~o~------ A separate certification should be presented for each Notice of Hearing Sign. Such certification aay be subllitted to the Departaent of Coaunity Developaent prior to the Hearing or presented at the Hearing. PCFora09 -2 - • • 0 :,,-~ ' ~ I I' .. , 2 - ] • • • '· C E R T I F I C A T I O N [ J Board of Adjustaent and Appeals [] City Planning and Zoning Coa1ssion Cx J City Council CASE •• PUD 97-01 ... 0 F P O S T I I I Attached is a photograph of a sign as it is erected OIi the following described property. Address: Brookridge Shopping Ce nter Southeast c o rner of S. Broadway and E . Belleview Avenue Legal Description: Midway on E. Ce ntennial Avenue along south property line from the east. -1 - . ' •· • 0 -• • - <. - I hereby certify that the above described property was posted continuously for I period of _ ____.1=8 ___ day G, frOII ___ No~v~e~mb_e_r--=-14_.1..._.19~2~7 _____ _ to ___ ....,D.,.e.,.,ce.,.m=b=e r ....... 1..._,...,1.,.9.._97..__ _________________ ~ State of Colorado County of Arapahoe I ss ) Sig~~ Date /'3.-/ -Cz J I ?± Subscribed and sworn to before • this ---'-----day of Jx C{ n.,..&,,t r , 19 '7 ~t a..::t;: '-J fit l y Z t',&o c. Cvts+lt..,<r-Lt11l- Address .,a. -Av Vlr°'-CD t O ( 5' Ny Coahs ion expires: __ c.i_{ ... ~ _____ , .... 2-o_o_o _____ _ A separate certification should be presented for each Notice of Heari119 Sign. Such certification 1111 be subaitted to the Departllent of Coaunity Developaent prior to the Hearing or presented at the Heari119. PCFora09 . 2 . • < • • 0 -• • - '· C E R T I F I C A T I O N 0 F C 1 Board of Adjustaent and Appeals [] City Planning and Zoning Coaission [x ] City Council CASE ... PUD 97-01 ... P O S T I N I ATTACH PHOTOGRAPH HERE Attached 1s a photograph of a sign as it 1s erected on the following described property. Address: ~-B-ro_o_k_r _id_,g'""e __ Sh_o...:p..:.p_i -'ng"--C-e_nt_e'-"r------------------------------~ Southeast corner of S . Broadway and E. Belleview Ave nue Legal Description: Midway on E. Ce ntennial Avenue along sou t h property line f rom the west . -1 - ;- . ' .. • • 0 I -• • t• • <. - I hereby certify that the above described property was posted continuously for a period of __ 1_8 ___ days, froa __ N_o_v_em_b_e_r _1_4.a..' _1.a..99;;...7'-------- to December 1, 1997 State of Colorado County of Arapahoe J ss ) I~ >-. --'------day of .J..){ C'...I.. l'l4 bif , Notary Publ tc {l{,Jd lik~o l. Cr-ts-4-(c,ic...C'-'1L Address --Ai1.vnr--L Ci 1Do (S- My Coahsion expires: __ q..:...,_/U:...:....L..{u,::...__o ...:o _____ _ A separate certification should be presented for each Notice of Hearing Sign. Such certification 1111 be subllitted to the Departllent of Coaauntty Developaent prior to the Hearing or presented at the Heartng. PCFora09 -2 - • • 0 , ~') I - ] • • • '· C E R T I F I C A T I O N 0 F [ 1 [ 1 Cx 1 Board of Adjustaent and Appeals City Planning and Zoning Coaission City Counc 11 CASE m. _PUD __ 9_7_-_0_1 __ .. P O S T I N I ATIACH PHOTOGRAPH HERE Attached ts a photograph of a sign as it ts erected on the following described property. Address: Brookridge Shopping Center Southeast corner of s. Broadway and E. Belleview Avenue Legal Description: Midway on s. Broadway along yest propertx line from the south. -1 - . ' • • • 0 l I • • • - I hereby certify that the above described property was posted continuously for a period of_ ......... '------days, froa __ __,_N:..:::o.:.,ve....,m.,.b.:...er....._.1.:1.4 ......i.J.::,;99 ... J _____ _ to December 1 , 1997 State of Colorado County of Arapahoe I ss ) Sig~~ I ~-/-9/ Date I 5_± ,\, ~~b~rr1bed and sworn to before• this------day of 1J{ Ce.rv..htv , c..1.~~1~°' V. ht,y :Ztt;~o t . Cr-{sf(~ [1.nL ~re~~ I\ -------t'iUr u• .,...._ L.u ~00(5° My Coaission expires: __ q~(::...z..o.c...i...:(z:;,c',()::...O:;..;:.C> _____ _ A separate certification should be presented for each Notice of Hearing Sign. Such certification 1111 be subllitted to the Depart.nt of C011111Unity Developaent prior to the Hearing or presented at the Hearing. PCFona09 • z • I. . 0 I ~?)( I - l • • [ 1 [ 1 • • • ,, C £ R T I F I C A T I O N Board of Adjustaent and Appeals Ctty Planntnv and Zoning Coatsston Cx] Ctty Council WE llt. PUP 97-01 • 0 F P O S T I N & ATIACH PHOTOGRAPH HERE •or. ~ Attached 1s a photograph of a st9n as tt ts erected on the followtnv clescrtbed property. Address: __ B_ro_o_k_r _i _dg""e_S_h_o .... pp._i....;n,.g<.....,;.C..;.;en;;;..t;;..;e;..;;;r ________________ _ Southeast corner of S. Broadway and E . Belleview Avenue Lega 1 Desert pt ton: __ A._pp.._r_o'"'"x"'i.;;;;m.;;;.at.;;..e_l"'Y ......... t _he ....... n_o_r-th:.:.w_e::.:sa.::t'"""'"co""rn......,,e..,.r.....,..o.._f _.p ... r..,.o .. pe ... rt.....,y'----- along Belleview Avenue. -1 - ..... ... .; • • 0 , ·- ] • • t• ·, - .. I hereby certify that the above described property was posted continuously for a period of __ 18 ____ days, froa ___ N_o _ve_m_be_r_14_,_19_9_7 _____ _ to ____ D ...... e .... c ...... em ..... b_e_r_l_.,_1 __ 9 ...... 9 ..... 7 __________________ ~ State of Colorado County of Arapahoe I ss ) Date /;--/-f7 ------day of ]).e C!.. l/1,1. Ix r , ~a.'Jf.t"°'-J ru.r .. 2-t~feo t . Cn~s +-(L~t.-La.~ Address h<. k~"-tt_ ~ 100 (;Z Ny Coaission expires: --~~(~io_{-io_o_o _____ _ A separate certification should be presented for each Notice of Hearing Sign. Such certification aay be subaitted to the Departllent of C011111Unity Developaent prior to the Hearing or presented at the Hearing. PCForw09 -2 - • t .. I. . 0 • ,,, _ -• • '· N .... OF PUIIUCATION TH£ ENGLEWOOD HERALD STATE OF COLORADO • COUNTY OF ARAPAHOE ., ' ., I, Gerard J. Hea~o solemnly swur that I am the P nt and Publ..._ of the ENGLEWOOD HERALD; that the same is a -'dy newspaper pub- llahed in the City of Littleton in the • County of Arapahoe, State of Col-,, onclo, and has a general circulation ' thenlin· that said newspaper has been • ' ~ continuously and Ullin-..-,. edy In said C-1y of ArapehN for a ' period of more than 52 weeks prior to ., ' .. first publication of the annexad no-, tlce; that said newspaper is errtatwd In ,,. .. Poat Olllce of llltlelon, Colofado, .,. a Second Clua Mail matter and lhal ,, .. the said newspaper is a newspaper ~ within the meaning of the act of the ~. General Aaaembly of the 51* ol Col-.,. orado. approved March 30, 1923, and ~ enlllled "LApl NollcN and Mvel1IN- ~ ........ and other acts relating to e. ~ prints,g and publishing of legal noba t and wa published in the n,gular and entlr9 ..,. of said newspaper, once eech week. on the same day of each week. for a period of ~~ _[_ coneec:utill9 inaertionl and ... the flrlt publication of said notice -In i 7k!~dad ~~2!/ ~ The lut publlcalion of said notice - I In the issue of said newapaper dllld 19_:::- ~i~ f ,,) ,, i~ (,' ,,', l i ,,) :,) ,,, <,j) '~< ·~, ,. ,, ,1 ,, ,. ,.. .... ,, ., ,, • • • i M, Commi11ian e._ 7fAII 0 ·- , . • "' - -• • ' PROOF OF PUBLICATION f, . lltE ENGLEWOOD HERALD f STATE OF COLORADO II I COUNTY OF ARAPAHOE I, Gerard J. ~ solemnly SW9lr that I am the and Publlalla 1 of the ENGLEWOOD HERALD; that ~. lhe lame ii a ~ "9Wlpaper Plb- 1, llahed in the City of Littleton i n the 1, County of Arapahoe, Stale of Col- Ofado, and has a general circulation t lherw.; that said l'leWSpaper haa been ~ SIUlliltled ~and~ ecly In laid County of ........ ID,. i l period ol mont than 52 ...... p,ta,, lo f the .. IIUbllcatlon ol lhe ---Ill> Ice; that Mid l18Wlpaper ii ..... In ~ the Poat Office of ~ Colotado, i u Second Cius Mail matter and lflat the aal d newapaper is a neWSpaper j Within the meaning of the act of the General Aaa.nbly of the ... of Col- .... llflPnMld Man:h 30. 1923, and j entitled "legal Notlcee and~ menta· anc1 other acts relating to the J>rintlng and l>Ublilhlng ol legal noac. and WU Publiahed in the regular and j enu,. ,--of said lleWSpaper, once each WMk, on the same day of Nd! WMk, for a period of J__ conaecutlve inael1lona and .... I Ifie flrat Pllblicallon of aaid notice -In Aa?~:Z,~~ The last PIA>llcation of aaid notice - in the --of Mid lleWlpeper dalad ~~ - f I j • ' ~) !\ 1 • • 11. I • -Camlllian E-. 1.- 0 ----- Ill t lwic c for ,1 Clas!,iC Wood hake Look " I J ()11,1/i/1 \1111 ( .111 lru,/ ,;,,, ,. I 1111 1, ... 1m111 \m<'ri1 .1 '-I .Jr!!<'•/ Hooii11!! \l,11w1:11 /tm •r n 7 c.. 0 ..., -..E -~ -g l: -; ~ -~ § -; ;,, 1 1 I ~ -::; :; ? ~ j , ! :::. • (. • / ~ "POPLu\R CIIOIU FOR A CIAS~I C WooD Slt \KI· LOOK" h e laminated shingle thai ha!> pr01c ctcd more ,\mcn can homes than any oth er brand Distin ctiv e woo d-s hake appc<1r,mcr ,llccm u.nrd with Na tu ra l Shado w '" effect cnh.111u:, the ,·;liuc of your roofi ng inv es tm ent R ando m pattern . ru stt c look a,·a1bblc 111 many ple as ing co lor~ FEATURES Hca,')wcigh1. dimensional shingl e Cla ss A ra1ing from UL Passes t; I 99 7 l·ungu,,.A lgar Guard 30-}c:ir lim i1cd warran1, BENEFITS Prnm otC"> longcr Ide 4mt.l cxirndcd dur.1hil111 The h1ghc ,1 r.um~ ft,, lire rcs 1~t;111Lc r\::,"lurc~ ..,upcn1,r "ind fl'"hl,1111.l' Protcu-.. tlw hc.1u1, 1ll \"1lllf ,h111c.\c.., (Ht,u..,wn. \h 1h1\c '·"·111a.1 h .md l.1111p.1 "l°f\llC' .uc .. b l.'lllv' ~\,ur n11.1I p, h,1Lkcd 11\ ll \l \l .11rn .. 1I-. <..1..1rp,1r.ttll'll ... 1 u,mp.111~ ,,uh 1.nn fl)(\ \l'<II"' l'\f1l'nt'lltt' 111 n1~1hng \ir \\ ~i,:~ \\ I 0 • ,; ... ,.. 0 - • I 0 • f 0 - • • .. ··Gorn , V11 t I Fo R A \\'mlll ~1ni-1 Lo w,·· A rc hncc turall y ~ryh,h ll1 -,,llhk your Jc~thc11L laS ICS, )'Cl p nccd (() plr,bC ~\lllr pr,ILlKal ~1dc D ra matic color blend, ,rnd d1mc·nw1n.il cnn~1111 u1Llll c reate a s hingle I hat make» ,·our ruol ,t,md out. N a1urJI had o\\''" clfcn pw,·1dc~ a dh1 mcm·c llluLh fEAHRE Mid"c,i:ht. d1m r 1Nonal ,hini:lc c...la,, ,\ ra11ng from L I l'a,sc, l ' I 9117 l·ungu,-Algae <..u ard • B ENEFITS I he h,)\h,·,t r.1t111~ r••--,hk h•r 111" rt.·-.ht,lllt..t.' Pn,tl'1..h lhl' ht..\tUt\ l1! \,,ur -.hml!,!t-..., d1l,u-.hm \t dh1lt· '>J,.111n.1 h .tnJ IJ mp.1 ... ~f\lll' ,lll'.b 1.'flh \ ,,,ur r,,,I "h.1,l..,:d b1 (,\I \1.nc n.11 ... <. l'll)(,rJth•n .1 u'mp.1m \\ 1th 1.'\t'r ll\."I H~1r-.. l'\pt..'m ... nu:- 111 fll<,flllg 0 ' 0 - I - 0 .. - •1 • • ,. . A ,,L11111 ,·J l,,r 1hc 1r ,inkmg ,tnd n,hh-1c 1-iu1-.:d J,,,,k l 11n hcrl 11w l lir.1 ,h111~k,, rcaic .i dr.1111.111, .1p1x ,1r.111L ,' t,,r 1h .: rn n,1 dh,,Tnrn~ lwmc u\l ·n,-r, H c.1,·1,·,1 <lnd lungc,1 -l.bllll~ frbcr~Lb, ,bpl1.1h ,hrnglc 111 th e Trrnhcrlmc ::-err,·, N .llural ::-h.id,,w '' ciku .1dd, mm~umg d,·pih Jnd drrnrn,1,111 1,1 \\>ur r,,of ·, .1ppcar.111u' FEATU RES su,,cr h,·an, .. ·igh1 . dim('llo,hm al ,hmgk ( I,," \ ra1111i: lrom l I P.",r' l 1 'l<l i I ungu,-\lgJ e l,uard ·Hl-H·ar lim 11t·J ,,arrant\ B ENEFITS rrl't11l'h.' ... llm~l· ... 1 ltk .tnJ l'\[r.l dur.1hil111 Ilk h1~hf,t r.n.n\! I, ,r lirl rt.:,t..,I.IOtl \,,url·, ,up\.'r lif "ind r .. , ... t.lllt1. Prt'll\.l, tht. ht..1u1, t•I, ,u, ,hm1!_k, lf t•u ... h,n \1 1,hill ,.l\,llm,1h .111J l.1mp.1 .. 1.•r,11.1.· .trl,L--,,nh ,,,u1 ,,,,( ,, h.1,k,·J h l,\I \1.th'n.1t, t ,1ri~·I.tth1n J ll1tnp.1m \\\th 11\lt h\\ \l.lf, l'\f)\'f:l"li...l ,llfl'l1lin1! - '· . ':, :. • • • <. .. . . ~ II ·. -II . . I Di mens,on Shadow I T tn1berline Ultta Ttn1berline T tn1bertine 25 ~ Deepest ~ 40,mn Yes' ~I ~ Deeper Heavyweight lOymn Yes' Thick Deep Midweight 25,mn Yes' • Chrck wtth your local dealrr for avatlab1hty an your arta All products tu.~ a UL Class A Fin, Raung. pass UL 997 Wmd liesl. and mttt ASTM D3018 li'!J< 1, ASlM D3162 'lyp< 1. Timbabnc: Uhr.1 mce,s ASThl D3162 and ts Dxlr Count)' ~ Timbabnc: mttts ASThl D3162 and ts Dade Count)' llf'll'UY<d (Tampa producoon only) ~ Good Value Ptoducu shoppoo m10 Wi,oonsm and hsu,d alJOY< comply wuh th< I 99~ WIS<XJNO\ Unilonn l:lwdling Codt , Soaion ICHR 21.27 {l)W REGIONAL OFFICES SOU1HWl5T (2H) 63 7-1060 • I' aN1Ml. (706) 776-0390 ~ (813) 2~202 ' I .. ~ (732) 297-0091 ... ~ ·• . --. I • • • -I o 1wac!ArMM.,nool>t"""'""""'tRJ l Wf ..... 1)61 ~-. ........ NJ 07470 QOI) 6la.l000 . . .. • • 0 0 - I • Qu,1/ih )ou C m Tru~I Sin ce IHHll ... from A mnic.1 's L.ir.~£·s t Roo1i11 ~ M,111ufdclurn 0 • - - - • • • . . ... --~--=----------'-----~---'---,;..:;.;__~~..__------'-~----~----~·----- Dimension Shadow Wtiglit Limited Warranty o::r'~ Vlllw Tnnberline Ultra ~~ Deepest hea~ 40ymn Yes" ~t Tnnberline ii°"Jer Deeper lb\')'Milht JOymn Yes" = Tnnberline 25 Thick Deep Midwaght 25ymn Yes" Good Value • Check w1th your local dealer for ava1labiluy an your area All productS 1,,-~ a UL Class A Fir< R>tmg, pass UL 997 Wind l<st. and tntt1 ASThl 03018 lypt l. ASTM 03162 lypt l Timbcrllll< Ulmi mcxlS ASTM 03462 and ~ Dadr Coun~· ~-• Timberiin< mttl5 ASTh1 D3462 and ~ Dadr Coun<y ~ ITampo prodUCOOII only) Produc<S slupp<d 11110 w,,consm and bst<d alxN< comply with th< 1995 Wiscoosin Urulonn C>wda,g Cod<, S.C-. ICHll 21 .27 Ol<Al Wl:S1UN (909) 360-4200 REGIONAL 0FACES SOU1HIM5T (21'1) 637-1060 CEIIRAl. (708) 778-0390 • .. "'""" SOlJ11EUr (813)2~202 NOmHfAS( (7 32) 297-0091 ll6l Alpo a..d. .....,.... NJ 07470 QOl) 6lll-l000 • • . .. • • 0 - ( ) .I • 0 - "POPL L~R CtiOlc.t FOR A Cu,,1 1 \V()l)I) SHA l,.I Lolli," bi c lam111a1cd sh 111 glc th,u hao. prn1c ctc<l 111 ,wc :\mcnc.m home s d1Jn any od1cr brand Di ·tin ct1w \\'OO<l-slukc ap peara nce ac·c<'lllll ,ll <'d \\1th Namr.il ·h,1d<1"·'" cf!ec 1 enhan ces th<' \·,iluc ,,f \"ntll roofmg 1m·c~t 111e111 R andom pattern . rusn c look ,1\·ailablc 111 m.111:· plcas mg <i lur~ f E.\Tl/RE Hean.,.<'ight . d,m en ,iona l ,hmgk Oas, ,\ ra11 ni: from l. I Pa,'4', LI 997 Fungll)·:\lgae Guard 30 -,,ear limned warrJnt\ • B ENEFITS Ph'"1l'll'' h'l11.;,lT ,lh l111..i \"\ldlJ,·J ,h11.,h1l1l\ I h, h1~h, ,\ r.11. ·1~ I •r I r, n·,i,1.1111..l Pti.'l1..'d, !Ill· l'lt..1ut, ,,t, ,ur ,lnni::.k .... (th,lt--h'n \11. t1J1,. ,.11 .11111.,h .111J l.1!111',l ,a,1u· .U L.t--,,nh ) ),,ut r\,,11, h.11.J,l·d b, \1 \I \1 ,1t(n.1l, l 1.1q'-'l.tt1,•n .11.1 ·np.1r,, \\1th ,,\d ll\' h,ll.., t:\l'I\T:ll1u' 111 h,,hnl.!, ,. - I 0 C' , - I ------ • • - A LLLllmt·d l,,r 1hnr ,tnkmg and nd1h· 1c,1urcd k,n k. I 11nht·rl111t' L'ltra ,h1ngk, nc.11c .t dr.1111.111 c .tppt'.tr,tn LC lnr l h..: 1110,1 dhccrnmg homt·owncr, H e.me,! .ind lnngc~1 -la,1111g ltbcrgl.1" ,isph.tlt ,h1ngk 111 the T1111bcrl111c ::,enc, FEATURES ~up cr hr,ff,·,H·1gh1. d1m r n,H11MI ,h1n glr ( I,," \ ra11ng fr.1111 l I I uni:u,-.\li:,1c <.,uard • cfktl ,tdd , llllll~Ulllg tkpth ,md B ENEFITS Pt,'11h1tl·., l1'th~1..·,t lil1.. mJ 1..·,11.1 Ju1.1h1h1, llll hit:,h,:..,, 1.1t11h:. 11,, tir .. rt.·,1 ... 1.1n1..,· 111 .. ,11..'t. .. b 1h1.. h...1tlt\ \,1 h'lll ,t11nk!k, di1 1u,1,1n \t,,hd1.. ,.,unn.,h .mJ l.1mp.1 ,fr\ht.' .lt1..'.l'-l'll"' ,,,ur r,1t 1l 1-. h.11.k,·J h, l, \I \l,\11..n.1\, ~ t.'fl'X'l.1 1 1"!1 .I 11'Ill{"',H1\ ,,.ti l"\1,:J h\' h,ll.., l'\f't.1.dhl t I l\•1.111!, 0 - I ) 0 • I • • 0 .. - "Gooo VALn FOR A Wooo SI IAKI· LOOI(' A rchi1e cturally styli s h 10 sa usfy your ac s 1h e1i c 1as 1cs. yet priced 10 please )'OLir pra c1i ca l si c.le " . D ramati c color blend s and d1mcn ;.1nnJI cL1 ns tru ct1 un create a shingle 1hat make s your mo l ,ianc.l o ut. N atural had ow '" effec t pro,·1de c1 c.l1st111ct1,·e touch FEATU RES B ENEFITS Mid .. ·cight . dime nsional Prom,11,·, 1,,n~ lik Jnd durJh1!111 ,hingle ( la.s A ra ting from UL ·1 he h1gh,·,1 r.11111)< fl<'"'hk h>r hrr rt'-.ht,lnlt.' Pa ,...-, L'I 997 \_,..,ua· ... ,up..·n<,r "mJ rl·,.,t.mu· I uni:u,-Algac Guard Pn,tL\.h 1hl.' h..'.tut, \,1 \i.'llf "lhm~k ... ft\,u,wn \t,,h,k 'J' JnnJh Jnd IJmpJ ',('f"\lu' JI L\L"i llnh l 25 -rcar limit ed "arrant, \nw r,><.>I " t>J, k,:J h, <, \I \1 Jtl'n.1J.., ( ,,f'P',rJthlfl J u1mp.1m \\H h l'\('r It\' \(,H.., t ,p,:m.-nll' m n'4.~tm£, • 0 C -• • • . ' 10'" Annual Holiday Liplia1 Wiaaen -December 1997 Lifetime Holiday Spirit Award Randahl & Tammi Headley 4315 S. Lipan Sueet Mayor's Clloice Award Danny Lee Carey 4190 S. Logan St. Bat Ar1i1tic lmpnaiN Award~ Bargas Family 4104 S. Sherman SL Wiater WollderlaH Award ~clwd & Alice Kloewer 4990 S. Elati St. Lipa! Lipa! Lipa! Award ..t,;en Swaim 3905 S. Logan St. Twialdlq Lipll Award Rich & Peggy Cole 3017 S . Pennsylvania SL Bat "Dec Gae" Hellday Award ..,Skiaacr's BG Kennels Y 1101 W. Quincy Ave. Beat UM., Recycled Mmriall V Mr. & Mrs. Dwisht Lalbam Award 2971 S. Emenoa St. Aaael Award Sar llript Award . fiteve & Leslie Ward V 422S s. Shaman SL Dennis & Kalby Brewer 404S S . Elali SL AnBlam &/' 4560 s. Sbamm St. Midm!G.E- 3221 s. C111bm St. MarkO.... 2175 s. Dlla-.e St. 11/1/illt ,c, lloaadlClona S04 l s. Elali St. Tim Ldf'aad Fnly 3SO E. BclJcview Aw. Gary Moa 3235 s. Gilpin St. WilliamS~ 2911 s. a.robe St. V.U..Fmuly 4110 s . .,_ St. , / Va"'-Fanily " 443S S. Gnlll St. ~&CiarvWahen S?~S.~~. . ; • . ' - .. • • 0 -• • t, • AGENDA FOR THE REGULAR MEETING OF THE ENGLEWOOD CITY COUNCIL MONDAY, DECEMBER 15, 1997 7:30P.M. 1. Call to order. ? : 3 0 p-n-vi 2. Invocation. Q_,)V(J 3. Pledge of Allegiance. fJtUvrt>o .. 4. Roll can. f7 D . tr '/,~ . ~ . 5. Minutes. ~ 1 ~ ~-Minutes from the Regular City Council meeting of November 17, 1997. (p n kl ;;, b. ~m the Regular City Counci~December 1, 1997. aB./'.~~ ~~-~ JI 6. Scheduled Visitors. (Please limit your presentation to ten minutes.) a. b. C. The Department of Pa,u and Recrea~ will ~the~ who maintained the City's flower gardens. y~ / ~.JU.,1 ~n.lN-- Presentation of the ~r ~~Awards ~,the Clean, Green, and Proud Commission. ~,jf;;t .:tt/,~ .::>C,Jla,,,. · Mr. Doug Massey, owner of the c:onvenienc:e store at Federal and 1:Jnign. will be present to discuss the traffic situation on West Union Avenue. ~j)-U.4uff 7 . Non-Scheduled Visitors. (Please limit your presentation to five minutes.) 8. Communications, Proclamations, and Appointments . II~/ -a. I\' ,i,O \;l_.J b . ~-0 Proclamation honoring Selden and Irene Turner on the occ:aaion of their Fiftieth Wedding Anniversary. Letter from David Warner indicating his resignation from the Englewood Liquor Licensing Authority. ....._ nae.: • yo11 haw•..._., and IINd....., lllda • •fla11, ....... nalfy .. ca, of •-•ood (712•24CII) .......... hours In ............................... "-* ,au. . , •. .., •· • 0 f ,,,.. I • 0 , . • Engl-ood City Council Agenda December 15, 1997 Page2 , ~~ " (A.&~~ Public Hearing. ~1\,6 a . Public Hearing to gather input on the Brookridge Shopping Center Plann?ed Unit 'L9""t ~ Development amendment. .. ~ v,,,,o .. tV';:1~1 10. Consent Agenda. /(),--, ·,l~ c{,tf a . Approval of Ordinances on First Reading . JO,_, t t.Jhi{ ;1o 1 (/) I 'er Council BIR No. 103 -Recommendation from the Utilities Department to adopt a bill for an ordinance approving a Temporary Water Supply Agreement with Centennial Water and Sanitation District. STAFF SOURCE: 'b~ /}"() ¢ Stewart H. Fonda, Director of Utllltiff. Council Bill No. 102 -Recommendation from the Utilities Department to adopt a bill tor an ordinance approving a right-of-way agreement with RTD for the Mineral Avenue Park-N-Ride. STAFF SOURCE: Stewart H. Fonda, Director of Utilities. ncil BiH No. 113 -Recommendation from the Utilities Department to adopt a bill for an ordinance transferring City Ditch water rights to South Suburban Park and Recreation District. STAFF SOURCE: Stewart H. Fonda, Director of Utilities. Council Bill No. 111 -Recommendation from the Utilities Department to adopt a bill for an ordinance approving Southgate Supplement #134. STAFF SOURCE: Stewart H. Fonda, Director of Utllltln. Council BiU No . 112 -Recommendation from the Utilities Department to adopt a bill for an ordinance approving Southgate Supplement #135. STAFF SOURCE: St9wart H. Fonda, Director of UtllltlN. Council Bil No. 108-Recommendation from the Department of Safety Services to adopt a bill for an ordinance extending a cooperative funding agreement with the Bureau of Alcohol, Tobacco, and Fireanns for the 1998- 1999 "G.R.E.A .T ." program. STAFF SOURCE: Chris Olaon, Director of Safety Services. ~ Council Bill No. 109-Recommendation from the Department of Safety Y7 Services to adopt a bill for an ordinance accepting a "COPS MORE 96" grant from the U .S. Department of Justice, Office of Community Oriented Policing Services. STAFF SOURCE: Chrla Olaon, Director of Safety Ser.icea. Council Bill No . 11 O -Recommendation from the Department of Safety Services to adopt a bill for an ordinance extending a Bureau of Justice Assistance Grant in the amount of $47,284.00. STAFF SOURCE: Chrta Olson, Director of Saf9ty Servlcea. ,, - ---- PINN noee: If you hew a claabllltJ and IINd auxllary aide or W¥loae, plaw naay ._ Cly ot 11 ... wood (782-2405) al INat ... hcua In advarloe ol when ....... MaClad. .,.... ,... • • • 0 - • • • • (. ~. Engl-ood City Council Agenda December 15, 11MJ7 Page3 Council Bill No. 114 -Recommendation from the Department of Safety Services to adopt a bill for an ordinance accepting grant funding from the Victim Assistance Law Enforcement Board of the 18 .. Judicial District. STAFF SOURCES: Chris Olaon, Director of Saf9ty ServlcN, Md SUsan McDonnell, VlctlmlWltnna Ser.tces Coonlnator. ~Courd Bill No. 98 -Recommendation from the Department of Financial n ()_ d) I \Y Services to adopt a bill for an ordinance amending the City Code pertaining ~-= O to requirements for Trash Hauling Licenses. STAFF SOURCES: Frank flYvf t ' Gryglewlcz Director of Flnanclal SemcN; SUUn Clark, Revenue and • I &udgat orncer. b. Approval of Ordinances on Second Reading . JI JkJ oJ1-"'' ~ <?ooncil Bill ~· _ 101, adding a provision for Concurrent Review of new liquor fl "1 {) 'tJ) license appltcations. c. Resolutions and Motions. -K oJJP fv1l 11D i.,,.~Jf I ii. iv . Recommendation from the Department of Administrative Services to adopt a resolution approving the 1998 Collective Bargaining Agreement between the Englewood Fire Fighters Association and the City of Englewood. STAFF SOURCE: Tom Kenhlanlk, Acting Director of Administrative Services. Recommendation from the Department of Financial Services to adopt a resolution correcting the purchase amount for the Home Lumber property. STAFF SOURCE: Frank Gryglewlcz, Director of Flnanclal Services. Recommendation from the Department of Financial Services to adopt a resolution approving a Supplemental Budget appropriation for 1997. STAFF SOURCE: Frank Gryglewlcz. Dlr9CtOr of Flnanclal ServlcN. Recommendation from the Department of Parks and Recreation to approve, by motion, the contract for Activity Guide printing. Staff recommends awarding the bid to the low bidder, lntermountain Color, in the amount of $28,036.00. STAFF SOURCE: Jerrell Black, Dl1'9Ctor of Parb Md Recreation. v. Recommendation from the Utilities Department to approve, by motion, a sewer tap agreement with Amerisuites Hotel. STAFF SOURCE: Siewert H. Fonda, Dl1'9Ctor of UIIIIIIN. vi . Recommendation from the Littleton/Englewood Wastewater Treatment Plant Supervisory Committee to approve, by motion, the purchase of three raw sewage pumps. Staff recommends awarding the bid to the only technically acceptable bidder, Goble Sampaon Associates, Inc., in the amount of $134,916.00. STAFF SOURCE: Slewart H. Fonda, Dl1'9Ctor of UlllltlN. PINN nola: I you lww • aP1 rllllllJ, md naed audlary aldl • W'rlD 11, pllw nally .. Cly at Inglewood (712-2411) al INal 41 hcNn In...._ af .._...,,.. .. ......_ 11w1k you. •· • 0 -• • t• • Engl-ood City Council Agenda December 15, 1997 Page4 vii. Recommendation from the Department of Administrative Services to approve, by motion, the 1998 contract for Non-Emergency, Police, and Fire uniforms. Staff recommends awarding the bid to Tuxall Uniform and Equipment, Inc.. It is estimated that payments under the contract will amount to $60,000. STAFF SOURCE: Tom Kerahlenlk. Acting Director of Administrative Services. viii. Recommendation from the Department of Administrative Services to approve, by motion, the 1998 contract for cleaning services for Non- Emergency, Police, and Fire uniforms. Staff recommends awarding the bid to Quincy Cleaners. It is estimated that payments under the contract will amount to $45,000. STAFF SOURCE: Tom Karahlenlk. Acting Director of Administrative Semces. 11. Regular Agenda. 1 _D;., Approval of Ordinances on First Reading. {);,.;rl p,-/YYl-f o.,Ji,t,,v]. Q( Council Bill No. 99 -Recommendation from the Clean, Green and Proud ~ ~ · ~ ~~mmj~n to adopt a bill for an ordi~· the City Code relative · lfi/afi1 /)~ n 1 "'1Tio trash collection. STAFF SOURCE· rlcla , borhood and 7' 1 n l)A> Environmental Technician. · /lOi-.1'° '<J!1' Council Bill No. 104 -Recommendation from the Department of '~ A~ 1 ,0 Neighborhood and Business Development to adopt a bill for an ordinance 'tri-f ~ !~~torium after a lapse of one week. STAFF SOURCE: 11 :oJJl IJ.IT~ oil ~11hborhood Community Coordinator. fr ~ Approval of Ordinances on Second Reading. c. Resolutions and Motions. iii. Recommendation from the Department of Fwianc:ial Senlices to adopt a resolution a~o the City's investment policy . STAFF SOURCE: F~ Director of Flnalclal S..1oa. Recommendation from the Utilities Department to approve, by motion a bid for the Allen Water Treatment Plant Improvements. Staff recommends awarding~ to lb• ~st acceptable bidde~, · the amount o 10,480,206.00. STAFF SOURCE: art H. rector of Utllltln. Recommendation from the Utilities Department to approve, by motion, the purchase and construction of a metal building system at the Beneficial Use Farm Headquarters sit~II, ~ awarding~· Builders in the amoun ~1,~AFF SOU : 819wart H. Fonda, Director of Utllin.ia:-. -- PINN nole: If you haw a #1 t .. and naed....., aldaor •,ta11, plaaaa lllllfW .. CllJfll ......... (712-240I) at INet 41 houra 1n ..... o1 ... ..._ .. ........_ l-* you. ,, - • . • • 0 ' Englewood City Council Agenda December 15, 19'7 Page5 12. General Discussion. a. Mayor's Choice. b. Council Members' Choice. • • r. • Q ~~ 114/-i . Resolution approving Aid to Other Agencies funding for 1998. ~ ''1-0 'ijJA ~-City Manager's Report. 14. City Attorney's Report. Ad;oumment. The following minutes were transmitted to City Council between 11/27/97-12/11/97: • Englewood Urban Renewal Authority meeting of February 5, 1997 • Englewood Liquor Licensing Authority meeting of November 5, 1997 • Englewood Planning and Zoning Commission meeting of November 18, 1997 ,..... ... : lyou....,.•« tllttand,......-Valda••wta11, ....... ...., .. ca,o1•••ood (7U-l4GI) at laMI 41 hcua In ..... of.._...._ .. ......_ .,._. you. ' •. • • 0 • ,-- 0 I • • . . I· • C • .. - - 0 I• • " --tsN· ~-~ ---------_ _.,.~~UwJ ___ _ . . • • I· • C • ,, - . . - 0 : .. • . . • • I· • C ' , • .. - •. 0 I • • ---~ I -------------=----=-------~L~ s . s~ ~ ------ --~~~ f/»i -zfY:_-__ - ~-f ~«'Wb"'f' Qe, #) ~ • . 1lLr1~ ~ --- ~~--. --~~ I· • 1:sa _ - ~: 0 --- -- • • ..... ,3 ]- • • • ,. . .. • .. ... Penons wishing to speak regarding the Brookridge Shopping Center PUD Modifications, plgse sign the other sheet PUBLIC COMMENT ROSTER AGENDA ITEM 7 NON-SCHEDULED VISITORS DECEMBER IS, 1997 NON-SCHEDULED VISITORS MA V SPEAK FOR A MAXIMUM OF FIVE MINUTES. EACH PERSON WISHING JV SPEAK SHOULD SIGN THIS PUBLIC COMMENT ROSTER, STA TING NAME, ADDRESS, AND TOPIC OF COMMENT. PLEASE PRINT . ' •. .. • • 0 - J 1. 2. 3. 4 . 5. Call to order. Invocation. • • t• • (. AGENDA FOR THE REGULAR MEETING OF THE ENGLEWOOD CITY COUNCIL MONDAY . DECEMBER 15, 1997 7:30P.M. Pledge of Allegiance. Roll Call. Minutes. a . Minutes from the Regular City Council meeting of November 17. 1997. b. Minutes from the Regular City Council meetir.g of December 1, 1997. ,,,_ 6. Scheduled Visitors. (Please limit your presentation to ten minutes.) a . The Department of Parks and Recreation will recognize the volunteers who maintained the City's flower gardens. b. Presentation of the Holiday Lighting Contest Awards by the Clean, Green, and Proud Commission. c . Mr. Doug Massey. owner of the convenience store at Federal and Union, will be present to discuss the traffic situation on West Union Avenue. 7. Non-Scheduled Visitors. (Pleue limit your presentation to five minutes.) 8. Communications, Proclamations, and Appointments. a. Proclamation honoring Selden and Irene Turner on the occasion of their Fiftieth Wedding Anniversary. b. Letter from David Warner indicating his resignation from the Englewood Liquor Licensing Authority. PINN nola: Nyou haW a lll111la,and Mad .....,alda•wllloaa. ....... nalNyllwCllyolll .... •oad (712-240II} at 1aaat 41 lloln In ....... af WMII ..._ .. ....._ T'hmk ,au. ' ~----- . , ~ • . .. •· • 0 l • -• • t~ . • ' <. Englewood City Council Agenda December 15, 19117 Page2 9 . Public Hearing. a . Public Hearing to gather input on the Brookridge Shopping Center Planned Unit Development amendment. 10. Consent Agenda . a. Approval of Ordinances on First Reading . i. Council Bill No. 103 • Recommendation from the Utilities Department to adopt a bill for an ordinance approving a Temporary Water Supply Agreement with Centennial Water and Sanitation District. STAFF SOURCE: Stewart H. Fonda, Director of Utllltln. ii. Council Bill No. 102 • Recommendation from the Utilities Department to adopt a bill for an ordinance approving a right-of-way agreement with RTD for the Mineral Avenue Park-N-Ride. STAFF SOURCE: Stewart H. Fonda, Director of UtllltlN. iii. Council Bill No . 113 -Recommendation from the Utilities Department to adopt a bill for an ordinance transferring City Ditch water rights to South Suburban Park and Recreation District. STAFF SOURCE: Stewart H. Fonda, Director of Utllltln. iv. Council Bill No. 111 -Recommendation from the Utilities Department to adopt a bill for an ordinance approving Southgate Supplement #134. STAFF SOURCE: Stewart H. Fonda, Director of UtllltlN. v. Council Bill No. 112 -Recommendation from the Utilities Department to adopt a bill for an ordinance approving Southgate Supplement #135. STAFF SOURCE: Stewart H. Fonda, Director of Utilities. vi . Council Bill No. 108 -Recommendation from the Department of Safety Services to adopt a bill for an ordinance extending a cooperative funding agreement with the Bureau of Alcohol, Tobacco, and Firearms for the 1998- 1999 MG.R.E .A.T." program. STAFF SOURCE: Chris Olaon, Director of Safety Ser.ices. vii. Council Bill No. 109 • Recommendation from the Department of Safety Services to adopt a bill for an ordinance accepting a "COPS MORE 96" grant from the U .S . Department of Justice, Office of Community Oriented Policing Services. STAFF SOURCE: Chrla Olaon, Director of 8afaty s.r.tcN. vi ii. Council Bill No . 110 • Recommendation from the Department of Safety Services to adopt a bill for an ordinance extending a Bureau of Justice Assistance Grant in the amount of $47,284.00. STAFF SOURCE: Chrta Olaon, Director of Safety Serilc:N. "'~ PINN note: • vau tww a dl11b411J and nNcl aadlary aids or wvloN. ....... nollfy .. ca,o1 •-=ooc1 (7U-240l) ............. 1n .... o1 ................... 'T'-*yau. • l ... .. • • C I -• • t• . • ' <. Englewood City Council Agenda December 15, 1997 Page3 ix. Council Bill No. 114 • Recommendation from the Department of Safety Services to adopta bill tor an ordinance accepting grant funding from the Victim Assistance Law Enforcement Board of the 18" Judicial District. STAFF SOURCES: Chris Olson, Director of Safety Services, and Suun McDonnell, Vlctlm/Wltneu Services Coordinator. x. Council Bill No. 98 • Recommendation from the Department of Financial Services to adopt a bill tor an ordinance amending the City Code pertaining to requirements tor Trash Hauling Licenses. STAFF SOURCES: Frank Gryglewlcz Director of Flnanclal Services; Suun Clark, Revenue and Budget Officer. b. Approval of Ordinances on Second Reading . i. Council Bill No. 101, adding a provision for Concurrent Review of new liquor license applications. c. Resolutions and Motions. i. Recommendation from the Department of Administrative Services to adopt a resolution approving the 1998 Collective Bargaining Agreement between the Englewood Fire Fighters Association and the City of Englewood. STAFF SOURCE: Tom Kershlsnlk, Acting Dlractor of Administrative Services. ii. Recommendation from the Department of Financial Services to adopt a resolution correcting the purchase amount tor the Home Lumber property. STAFF SOURCE: Frank Qryglewlcz, Director of Flnanclal Services. iii. Recommendation from the Department of Financial Services to adopt a resolution approving a Supplemental Budget appropriation tor 1997. STAFF SOURCE: Frank Gr,glewlcz, DlntCtor of Flnanclal SerwicN. iv. Recommendation from the Department of Parks and Recreation to approve, by motion, the contract tor Activity Guide printing. Staff recommends awarding the bid to the low bidder, lntermountain Color, in the amount of $28,036.00. STAFF SOURCE: Jerrell Black, DlntCtor of Parb and Recreation. v . Recommendation from the Utilities Department to approve, by motion, a sewer tap agreement with Amerisuites Hotel. STAFF SOURCE: Stawart H. Fonda, Director of Utllltlee. vi. Recommendation from the Littleton/Englewood Wastewater Treatment Plant Supervisory Committee to approve, by motion, the purchase of three raw sewage pumps. Staff recommends awarding the bid to the only technically acceptable bidder, Goble Sampaon Associates, Inc., in the amount of $134,916.00. STAFF SOURCE: llawart H. Fonda, Director of Utllltlee. ,. - PINN noe.: I you hewe a dl11bllly and nNd....., aide•• '1111, plew nollfy 118 Cly of ...... ood (712•24CII) al INet 41 hours In ..... of w1W1 _.... .. ......._ Tlwlk ,au. . , • .. •· • 0 l • • I• • ' Englewood City Council Agenda December 15, 1997 Pege4 vii. Recommendation from the Department of Administrative Services to approve , by motion, the 1998 contract for Non-Emergency, Police, and Fire uniforms. Staff recommends awarding the bid to Tuxall Uniform and Equipment, Inc.. It is estimated that payments under the contract will amount to $60,000. STAFF SOURCE: Tom Kenhlsnlk, Acting Director of Admlnlatnltlve Servlcn. viii. Recommendation from the Department of Administrative Services to approve, by motion, the 1998 contract for cleaning services for Non- Emergency, Police, and Fire uniforms. Staff recommends awarding the bid to Quincy Cleaners. It is estimated that payments under the contract will amount to $45,000. STAFF SOURCE: Tom Kerahlsnlk, Acting Director of Administrative Servlcn. 11 . Regular Agenda. a . Approval of Ordinances on First Reading. i. Council Bill No. 99 -Recommendation from the Clean, Green and Proud Commission to adopt a bill for an ordinance amending the City Code relative to trash collection. STAFF SOURCE: Tricia Langon, Neighborhood and Environmental Technician. ii. Council Bill No . 104 -Recommendation from the Department of Neighborhood and Business Development to adopt a bill for an ordinance extending the Moratorium after a lapse of one week. STAFF SOURCE: Mark Graham, Neighborhood Community Coordinator. b . Approval of Ordinances on Second Reading . c . Resolutions and Motions. i. Recommendation from the Department of F"mancial Services to adopt a resolution accepting changes to the City's investment policy. STAFF SOURCE: Frank o..,...1cz, Dll'9Ctor of Flnanclal s.mce.. ii. Recommendation from the Utilities Department to approve, by motion a bid for the Allen Water Treatment Plant Improvements. Staff recommends awarding the bid to the lowest acceptable bidder, Centric-Jones, in the amount of $10,480,200.00. STAFF SOURCE: Stewart H. Fonda, Dll'Ktor of Utilities. iii. Recommendation from the Utilities Department to approve, by motion , the purchase and construction of a metal building system at the Beneficial Use Farm Headquarters site . Staff recommends awarding the bid to Hallmark Builders in the amount of $121 ,953.03. STAFF SOURCE: Slawart H. Fonda, DlrKtor of Utllltla. " - ,.._ nola: I you haw•......., and IINd-, alda • •wfa11, ....... nallfy .. Cllrol lc ... aoocl (7l2-MOI) .......... holn In---..................... ,... you. • . • • 0 , I )- - Englewood City Council Agendll ., December 15, 11117 Page5 12. General Discussion. a. Mayor's Choice. b. Council Members' Choice. • . ,.. • <. i. Resolution approving Aid to Other Agencies funding for 1998. 13. City Manager's Report. 14. City Attorney's Report. Adjournment. ... The folowlng minutes were transmitted to City Couic:il between 11/'Z7/97 -12/11 /97: • Engleuuood Urban Renewal Authority meeting of February 5, 1997 • Englewood Liquor Llcen8ing Authority meeting of November 5, 1997 • El iglewood Planning and Zoning Commission meeting of November 18, 1997 ..._MIi: ,,_._. C tn,..a ... -,a1111••t1111,(lllaaMllfr .. Cllrellql all (711-W)II .................... ., ................. ,,_.,_, • . .. • • 0 I - - • y • tt ' . • ' ,, .. -..11111 12/12/97 02:19 PM To : #City Attorney, #City Cleflt. #City Council, ,City Manager's Office, Dennis Stowe/City of EnglewoadOCOE, Stu FondaJCity of EnglewoodOCOE, Cathy Burrage/City of EnQlewoodOCOE cc: Subject: Dec . 15 agenda error Oopal I inadvertently mianumbefed agenda item 10 c vi {Raw Sewage Pumps). It's lilted correctly on the agenda, but I numbered it 11 c vi in the packet. I apologize for any inconvenience thia may cauae. Leigh Ann ---------- ,,,, ~ • . ' • • 0 f ___ I ]- ,... • • •, • .. Allen Wat er Treatment Plant Improvements Bid Date: per addend1Jm ll3 -26 Nov 97 Specification Division: 0550 0 -Misc. Metals Problem: High Cost of Materiai s Spe ci fied '' Specifying of SS316 (Stainless Steel type 316 ) in 1 0.:at i ons where ot~er t ypes and less costly mate ·r ial,;; c ,:,u ld be ,.,;c.:.?,L E x amples: A. REF: Sl0-1 Glu,:,t ed : 553 1 c S66::0 .00 :ould u s e: SS3 0 4 Sa ve '5177 0 36.5% Co uld u5•: Galv A36 ~te~: -$:250. Save $4370 SS2.:6 L:s e d mainly i, ~,.:.:.;i h :y ·-.,r rosive envi o renments. ?33C; -S tai nl ess St•~:, no ~ ~~~tin g. ~26 S ~eel, Gal v;..n i zed -'Zin .: c ,:,o!lting, ~-50 yea r coatin~. B. 2 -SS316 We ir Troughs REF1 1"160-1 $7730.00 C,:,,.,:d use1 A36 Steel, Ga.l ~. S38:S:5. 00 Save 3875. 00 100% -,.~·------------------- • . .. • • 0 - - • • • • • <. 2 c. s s 2:~ s o :ts Specified Bo :ts o ~o ted: 6 5 -1/2 E x p. Bo:t ~ ~ 4 1 /4 2( 5/8 X 4 1/4 45 -5/8 5 -~-· -5 /6 ::oo -5/8 20 -1 /2 S -5/8 6 Hex Cap SL1aw ~ 2 with )( 4 A: l T !: re,::.C: nut a n U Strength 33:: .... .; -F•.Yr Ci:irrc,s .i -1 c:-~,-·=?:--~ -·3~,GOO ?3! :12 746 .00 ~3 2 5 /Grade S, Gal v . -1 :' C:, ')00 PS I sa v e S1463.00 -12 '.), 000 PSI ~Co.Vt:? S3074. 00 228:2.00 64% 672.00 457 % T h ese a r e"' e x amples o~ o~e r p r i c i ng / g ouging of t h~ t a .,,;:ia ,e ·. T h is i• ;~:, 1 secti on o~ the S?e~if ications whe r e pricing is ,:,..1 trc1gously high in this wh,:,le remod•l -how many oth•r e ;amp l es ,:,f over design / h i gh c ,:ist mat•rials specifi•d but r ,c t r e ~.l:'"e d.-. 1. "'· 4 . Reje c c ~ ~1 1 q uo tat ions r ~L2 :1ed o n 26 Nov 9 7 . Pe ,_:~ t ~e r emodel usin; ~r oduct s / items th at a r e top q u •:i ~y b u t c o st e ff~ct~v~ . Re-bid r e ,n,::o del using ''\.'al1.1., E ,·,gineering " a s a cr iteria. A..,r·= -1 '; ~n ·wersi Qh t cc,rn,ni t t ee tc re1.1 iew changes fo r c ,:,st impac t • Rc,ger R. Ne u mann 5090 S. E lc1ti St. Englewc,od, Colo. ' ' .. • . • . ' • 0 • )- • • ·~ • PUBLIC BEARING ROSTER DECEMBER IS, 1997 AGENDA ITEM NO. 9a " .. PUBLIC BEARING BEFORE THE ENGLEWOOD cnY COUNCIL TO GA TBER CITIZEN INPUT REGARDING: r THE BROOKRIDGE SHOPPING CENTER PLANNED UNIT DEVELOPMENT MODmCATIONS NAME APPBHS ,,_ . ' • < ... . .. • • 0 .; I -• • . • ' <. .January 5, 1998 Regular City Council Meeting I' - 0 • . ' ' ... ,, • • 0 '32xl