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Home My WebLink About1985-04-01 (Regular) Meeting Agenda• 1-- • • • • 0 City Council Meeting -Re g ular -April 1, 1985 • -• • - ~ C/t:<_ r1-u .YLJ Jl wn*t · ( ~ /, ;qgt; '11~~ 1 ::11:-1-1/.1 1a-1 1ro 1 11 , ;Y G~ U ntl 1L10l/4F cJ. 1 d /, ~, ~' d.1- • 0 0 I . . ( 1. 3 . • • - AGENDA FOR THE REGULAR MEETING OF THE ENGLEWOOD CITY COUNCIL APRIL 1, 1985 7 :30 P.M. Ca 11 to order . {J 1.L;; Invocat io n by Reverend William Mantei, Centennial Lutheran Chu rch, 3595 We st Belleview Avenue. Pledge of allegiance by Boy Scout Troop #92. 4. Roll Call . 1 L 5. Mi nu tes . pl· j l1 ~ ~ f ll l•" \ ..... 1-,)t Q.•-, I 7. 8 . t \ I• (a) Minutes of the special meeting of March 25, 1985. Pre-Scheduled Visitors . to 10 minutes.) (Please limit your presentation (a) Father Francis Kappes , retiring Pastor of All Souls Catholic Church , will be present to receive a proclamation . (b) Athletes and coaches of Englewood High School State Tournament events will be present to receive recog-nition awards. (c) Mr. Eugene Norman, 42 39 South Galapago Street, will be prese nt to discuss several items. Non-Scheduled Visitors. to 5 minutes .) (Please limit your presentation Commu n ications and Proclamat i ons. (a) Proclamation declaring the month of April, 1985 as Fair Housing Month. • I • • ( , \. I v L • • - Pag e 2 Apr il 1, 1985 Ag e nda I Consent Agenda. ~ (a) Minutes of the Englewood Housing Authority meetings lj of December 5, 1984 and February 13, 1985. (b) Minutes of the Water and Sewer Board meeting of February 5, 1985. (c) Minutes of the Downtown Development Authority meeting of February 13, 1985. (d) Minutes of the Parks and Recreation Commission meeting of February 14, 1985. (e) Minutes of the Planning and Zoning Commission meeting of March 5, 1985. (f) Minutes of the Public Library Advisory Board meeting of March 1 2, 1985. 10. Public Hearing. 11. Ordinances, Resolutions and Mot i ons. (a) Recommendat i on from the Library Department to grant the a wa rd of bid for the purchase, installation and maintenance of a Book Theft Detection System to 3M Company in the amount of $8,966. (b) Recommendation from the Engineering S e rv ices Dep art- ~ ment to approve the a wa rd of bid for the Gol f Course I" Groundwater Pump Back System to Tierdael Construction '/ Company in the amount of $79 ,480. \ (c) (d) Recommendation from the Engineering Services Depart- ment to approve a License Agre eme nt between the City of Englewo od and the Burlington Northern Company to allow for the rehabilitation of the West Harv ard Gulch Storm Sewer Outfall . Recommendation to approve an agreement between the City of Englewood and South Suburban Metropolitan Recreation and Park District to construct a hike/bike trail from the north boundary of Englewood Gol f Course along the South Platte River to West Oxford Avenue. • I • • { • • • .. • Page 3 April 1, 1985 Agenda 11. Ordinances, Resolutions and Motions (Continued. (f) (g) Recommendation from the Water and Sewer Board to approve utilities easements submitted by Dodson- Thomas Investments for property located between West Warren Avenue and West Baltic Avenue. Recommendation from the Water and Sewer Board to approve the amended contract between the State Highway Department and the City of Englewood for enclosure of the City Ditch. Recommendation from the Water and Sewer Board to approve Southgate Sanitation District's Supplement No. 105 to annex approximately 40.437 acres to the District. Recommendation from the Water and Sewer Board to approve Greenwood Village Sewer Improvement District No. 1, Supplement No. 10 to annex approximately one acre t o the D istri ct. City Manager's Report. -//<-I JL ,___ 13 . City Attorney 's Report.-/JL.-/)~ ---- 14. Gen eral Discussion. (a) Mayor's Choice. (b) Council Member's Choice . 1. !. !; LL ".,/}( w 0 I 0f---;ru.l l R-<.~/71 ....__,, 15 . Adjournment. a~~,Yk~v~ AND MC COWN Ci Manager AM /sb 1 1'/L L I lt~ H ~ -c O'-" tJ l I • • .. AGENDA ITEM ---- )t 1 1 ~J wv.o Moved MOTION: -lJ ) /7 t (l /l ~ !L U {~ u;J I o.L J <---7 (I 111) \) / /! /n I~ ROLL CALL Seconded Nlodav NeaT Vobe,da Weist Bl lo Bradshaw Otis • - I Ayes Nay Absent Abstain I . . • • • - AGENDA ITEM ~ PRESENTED BY ~~~~~~~~ ROLL CALL Moved Seconded Ayes Nay Absent Abstain _11_1qdav ,_. Neal v Vobe1da "" Wei st ,__ Bi lo "" Bradshaw v Otis y- MOTION: I . • • • • - AGENDA ITEM ~ t1. P RESENTED BY-------- ROLL CALL Moved Seconded Ayes Nay Absent Abstain Hiqday I Neal I Vobe1da I Wei st ~ v Ri lo -I I/ Bradshaw I Otis I MOTION: (,/-2 It -I • • • • AGEN DA ITEM ~ Moved / v MOTION: I) /~I/ J Seconded I/ 11_1_goay Nea1 Vobe1da We 1st Bl lo Bradshaw Ot i s -- • ,. - PRES ENTED BY ~~~~~~~~ ROLL CALL Ayes Nay Absent Abstain I • 1.<, • i,') AGENDA ITEM----- l't {i T {UL A tel( ,;f uµ_JJ,1 ·,( / l ;(, _JI,__,/ lj Moved Seconded MOTION: r: ( 1 Hlgday Neal Vobeida Weist Bi lo Bradshaw Otis • • • PRES ENTED BY ~>O I /1 ROLL CALL Ayes Nay Absent Abstain I • • • • • • AGENDA ITEM _(,;_(!_ __ PRESENTED BY ------- )l ;""2 ))( (} ,_ 3 0 ;/; /, )fa 0 (' t· "?' J {!_,fl) ') u '/.. (_ c(J;J;y_) _ ._(_'. tl L (<! < { <1><)) ,_,!._L L l X 1 )j J J t 1' j J I '//:),( ;l .t 0 .) (/Q' .0 , - J) ?Ct ()I U-<.....-- I (_, l Ll ) )l ,->L iJ) L-(__ ~ ;3 5 /~l l 0 Cl I _ 1-;Yf;y_"-Z.£'~1t..i1J 1 '-''7 )0 ) u I I • 'j ~ -/7-a' • cz;-z:1 di ~:uyi ~ J c 1 2.J~ -~?-1 ~ '/!)~m11 '} u ROLL CALL Moved Seconded Ayes Nay Absent HIQClay Neal Vobe1da Wei st Bi lo Bradshaw Otis MOTION: ) )d /J. 1,( /l( {{ I I tf /rJ' ) - Abstain I . . • - • - AGENDA ITEM -~~~~~ PRESENTED BY --------- ROLL CALL Moved Seconded Ayes Nay Absent Abstain 111Q<1av Neal Vobe,da Wei st Bl lo Bradshaw Otis MOTION: I • • • • • • • AGEND A ITEM / PRESENTED BY ~"----------- ROLL CALL Moved Seconded Av s Nay Ab Ab sent sta n Hlgday Neal v Vobeida I Wei st I Bi lo v Bradshaw Otis I \. I • • MOTION: ( ~ /) ? / 2 __ J J • • • • - PRESE NTE D B Y-------- ROLL CALL Moved Seconded Ayes \ Nay Absent Abs ta In ,.... HIQday , Neal I Vobe1da I Weist I r Bile I Bradshaw I Otis I MOTI ON: \ • I • • • • • • - AGEN DA ITEM !/ct-. ) P RES ENTED B Y {(,..,:..-< ) /<: ROLL CALL Moved Seconded Aye 5) Nay Absent Abstain H!Qdav I v Neal I Vobe,da I Weist RI lo I Bradshaw I Oti s \ "-.. MOTION: U ,(_ {_ ' '/... /,, \_ •' <---I . • • AG ENDA ITEM !lb ROLL CALL Hoved Seconded Hlooav Neal v Vobe1da We 1s t Rj lo v Bradshaw Ot i s MOTION: • • • - PRE SENTED BY b '{(.,,_._ v n £I (1-u ,. - I sen Ayes Nay Ab t A bstaln ' J I r \ • I . • • • • AGENDA ITEM -----PRESENTED BY -------- ROLL CALL Moved d d Secon e A '¥\5 N ay Ab sent Ab sta n inacJav \ Neal I Vobe,da I v Weist I Rllo I v Bradshaw I Otis l / MOTION: (/ \ '/ (/. I • • • AGENDA ITEM I I(__,....-- I 11 tl"'Y'_,, /1 ' blv-c/v ROLL CALL Moved Seco d d n e -. Hlaaav '-Neal ' ,, Vobe,da ' Wei st ' v Rf lo ~ Bradshaw ' Otis MOTION: ) ilL-' .J ( l/r 11- • • - Ayes I I I I I 7 7 \ ; PRESENTED BY /(~ Nay Absent Abstain __, ----- - ~ • I • • • - • • AGENDA ITEM jlj _ PRESENTED BY I . ROLL CALL d A N Ab Ab Moved Se con de y~s ay sent sta n / I' HTodav I Neal I Vobe1da I Wei st I RI lo I Bradshaw I Otis ' MOTION: u~ fl J , I • • • • • • - AGEND A ITEM lie-- ROLL CALL Moved Seconded ~ Nay Absent Abstain Hloday I Neal v Vobe,da WeTst I Bi lo I ,,.... Bradshaw I Otis I MOTION: c /J Ii I" I l I • • • • • • AGENDA >T'M ~ PRESENTED BY -h J { £1 (. _... ROLL CALL Moved Seconded Ayes Nay Absent Abstain HIQdav Neal ! I,,--Vobe,da ! Wei st v Bl lo Bradshaw Otis \ MOTION: ., \ , - I • • • • • - • - PRESENTED BY llOLL CALL Ho ved Seconded Ayes ,._Y Absent Abstain v HIQdav Neal v Vobe1da Wei st Bi lo Bradshaw Otis • I • • • • • • - AGENDA ITEM 11;( P RE S ENTED BY ROLL CALL Moved Seconded Aye ~ Nay Absent Abstain Hladav I v Neal I Vobe1 da I Weist 7 Bl lo I v Bradshaw T I Otis MOTION: ~ I • • • • • • - AGENDA ITEM PRESENTED BY ------------ ROLL CALL Moved Seconded Ayes Nay Ab sent Abstain Hlooav Neal Vobe1da Wei st Rj lo Bradshaw Otis MOTION: I . • • • • • COUNCIL CHAMBERS City of Englewood, Colorado March 25, 1985 SPECIAL CALL MEETING: The City Council of the City of Englewood, Arapahoe County, Colora do, met in special call session on March 25, 1985 at 7:30 p.m. Mayor Otis, presiding, called the meeting to order. The invocation was given by Reverend Robert Johnson, South Eva ng elical Presbyterian Fellowship, 3311 South Broadway. The pledge of allegia nce was led by Boy Scout Troops fll5 and fl54. May or Otis asked for roll call. Upon a call of the roll, the following were present: Council Members Higday, Neal, Vobejda, Bilo , Bradshaw, Otis. Absent: Council Member Weist. The May or declared a quorum present. * * * * * * * Also present were: City Manager Mccown * * Assistant City Man a ger Varg as Assistant City At tor ney Grimm Direct or of Wastewater Treatment Owen Assistant Director of Community Development (Pla nn ing) D. Romans Deputy City Clerk Owen * * * * * MAYOR PRO TEM BRADSHAW MOVED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF March 4, 1985. Council Member Bilo seconded the mo ti on. Upon a call of the roll, the vote resulted as follows: Ayes: Nays: Absent: Council Members Higday, Neal, Vobejda, Bilo, Bradshaw, Otis. None. Council Member Weist. The Mayor declared the motion carried. * * * * * * * • I • • ( • • • March 18, 19 85 Pa g e 2 MAYOR PRO TEM BRADSHAW MOVED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF MARCH 18, 1985. Council Member Bilo seconded the motion . Upon a call of the roll, the vote resulted as follows: Ayes: Council Members Vobejda, Bilo, Bradshaw, Otis. Nays: None, Abstain: Council Members Higday, Neal. Absent: Council Member Weist. The Mayor declared the motion carried. * * * * * * * MAYOR PRO TEM BRADSHAW MOVED TO APPROVE A PROCLAMATION DECLARING MARCH 17-24 , 1985 AS "INTERNATIONAL DEMOLAY WEEK." Council Member Neal seconded the motion. Upon a call of the roll, the vote resulted as follows : Ayes: Nays : Absent: Council Memb er s Higday, Neal, Vobejda, Bilo, Br adshaw , Otis. Non e . Council Member Weist. Th e Mayor declared the motion carried . Ma yor O is presented the proclamation to represent atives who w re pr s nt . The group expressed appreciatio n for this recognition. • * * • * * * Na ividad Or tiz o f th e Englewood Jaycees was present and dis- d n a ive p la ns for the 4th of July celebration . Ms. Ortiz noted aJor change was th e beer g a rden which they plan to have. She stated h d ob ained a p a rk permit, a special events permit application had n subm1 ted , a nd a sales tax license application will b e submitted. No acti on was taken and Council tha nk ed Ms. Ortiz for providing informa io n co nce rning the celebration. • * * * * * * s us . There wer e no non-scheduled visitors due to special meeting • • I • • • March 18, 1985 Page 3 • • • • • • • • • • There were no communications and proclamations to consider at this point in the meeting. • • • • • • • "Consent Agenda Items" on the agenda were: (a) (b) (c) (d) Minutes of the Urban Renewal Authority meetings of February 6 and 20, 1985. Minutes of the Planning and Zoning Commission meeting of February 20, 1985. Ordinance on final reading approving a permit agree- ment for the City and County of Denver to allow for the installation and maintenance of a 30-inch conduit on West Belleview Avenue between South Lowell Blvd. and South Federal Blvd. Ordinance on final reading repealing the Retention of Library Books section of the Englewood Municipal Code and to replace it with sections on Safeguarding Engle- wood Public Library Property which will provide a mechanism for book theft prevention and enforcement. MAYOR PRO TEM BRADSHAW MOVED TO APPROVE "CONSENT AGENDA ITEMS" (A)-(D). Council Member Neal seconded the motion. Upon a call of the roll , the vote resulted as follows: Ayes: Nays: Absent: Council Memb ers Higday, Neal , Vobejda, Bilo, Bradshaw, Otis. None. Council Member We ist. The Mayor declared the motion carried. Consent Agenda Item (c) was numbered Ordinance No. 18, Series of 1985; and Consent Agenda Item (d) was numbered Ordinance No. 19, Series of 1985. • • • • • • • Assistant Director of Community Development (Planning) Dorothy Romans presented Council Bill No. 20, Series of 1985 • • I • • - j • March 18, 1985 Page 4 ORDINANCE NO. SERIES OF 1985 BY AUTHORITY A BILL FOR • • COUNCIL BILL NO. 20 INTRODUCED BY COUNCIL MEMBER BRADSHAW AN ORDINANCE REPEALING ORDINANCE NO. 26, SERIES OF 1963, AND REPEALING CHAPTER 22 OF THE ENGLEWOOD MUNICIPAL CODE 1962 AND AMENDING THE ENGLE- WOOD MUNICIPAL CODE 1969, AS AMENDED, BY ADDING NEW SECTIONS TO TITLE XVI, KNOWN AS THE COMPRENENSIVE ZONING ORDINANCE, WHICH NEW SECTIONS INCLUDE INTRODUCTION; ADMINISTRATION OF THE ORDINANCE; PROCEDURE FOR INITIAL ZONING OF PROPERTY AND REZONING; RESTRICTIONS; R-1-A, R-1-B, R-1-C, SINGLE-FAMILY RESIDENCE DISTRICT; R-2 AND R-2-C, MEDIUM DENSITY RESIDENCE DISTRICT; R-2-C /S.P.S., SPECIAL PERMIT SYSTEM /MEDIUM DENSITY RESIDENCE DISTRICT; R-4 RESIDENTIAL/PROFESSIONAL DISTRICT; I-2, GENERA~ INDUSTRIAL DISTRICT; SIGN CODE; GENERAL REGULATIONS; NONCONFORMING USES; DEFINITIONS; AMENDING SECTION 16.4-8, AND RENUMBERING THE REMAINING SEC- TIONS OF THE COMPREHENSIVE ZONING ORDINANCE TO BRING THEM UNDER COVER OF TITLE XVI, AS AMENDED. MAYOR PRO TEM BRADSHAW MOVED TO PASS COUNCIL BILL NO. 20, SERIES OF 1985 , ON FIRST READING, AND TO SET A PUBLIC HEARING FOR MONDAY, APRIL 22 , 1985 , AT 7:30 P.M. Council Memb er Higday seconded the motion. Upon a call of the roll, the vote resulted as follows: Ayes: Nays : Absent: Cou n cil Members Higday, Neal, Vobejda, Bilo, Bradshaw, Otis. None. Council Member Weist . The Mayor declared the motion carried • • • • • • • • Director of Wastewater Treatment Bill Owen presented a recom- me ndation to award the bid for renovation and addition to the admini- stration building at the Bi-City Wastewater Treatment Plant to the lower bidder Summit Constructors in the amount of $415,800. Director Owen further recommended an additional $41,580 for contingencies. Director Owen noted the bid tabulation was reviewed by the Supervisory Committee and he Committee recommended approval of award • • I • • ( • March 18, 1985 Pa ge 5 • • Discussion ensued concerning the plans to renovate and expand. Council expressed concern at the high cost involved. Director Owen pro- vided cost information and explained in detail costs which were peculiar to the project. City Manager Mccown noted the cost for this project was shared with the City of Littleton , 50 /50. COUNCIL MEMBER HIGDAY MOVED TO AWARD THE CONTRACT FOR PHASE III EXPANSION -ADMINISTRATION BUILDING TO SUMMIT CONSTRUCTORS OF DENVER, COLORADO, FOR AN AMOUNT OF $457,381 WHICH INCLUDES A 10% CONTINGENCY IN THE AMOUNT OF $41 ,580. Council Member Bilo seconded the motion. Upon a call of the roll, the vote resulted as follows: Ayes: Nays: Absent: Council Members Higday, Neal, Vobejda, Bilo, Bradshaw, Otis. None. Council Member Weist. The Mayor declared the motion carried • • • • • • • • COUNCIL MEMBER BILO MOVED TO APPOINT THE FOLLOWING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS: DAVID GOURDIN, 3221 SOUTH PENNSYLVANIA, ENGLEWOOD, TO THE PLAN- NING AND ZO NING COMMISSION, FOR A TERM TO EXPIRE FEBRUARY 1, 1987. LOIS LIGHTHALL, 4460 SOUTH FOX, ENGLEWOOD, TO THE BOARD OF AD- JUSTMENT & APPEALS FOR A TERM TO EXPIRE FEBRUARY 1, 1989. STEVEN MESA, 4001 SOUTH LOGAN , ENGLEWOOD TO THE ELECTION COM- MISSION FOR A TERM TO EXPIRE FEBRUARY 1, 1986. JANET KERZIC, 4790 SOUTH LIPAN STREET , ENGLEWOOD, TO THE BOARD OF CAREER SERVICE COMMISSIONERS FOR A TERM TO EXPIRE MARCH 15, 1989. Mayor Pro Tern Bradshaw seconded the motion. Upon a call of the roll, the vote resulted as follows: Ayes: Council Members Otis. Higday, Vobejda, Bi lo , Bradshaw, Nays: Council Member Neal. Absent: Council Member Weist . • I • • • March 18, 1985 Page 6 • • - The Mayor declared the motion carried • • • • • • • • There being no further business, the Mayor declared the meeting adjourned without a vote at 8:15 p.m. Following adjournment the City Council granted permission to Mr. Austin Gomes to come forward and discuss the "After-Prom" party. Austin Gomes, 3170 South Humboldt, came forward and introduced Bryan Cohen, the Head Boy at Englewood High School. Mr. Cohen presented Council with a letter of thanks for allowing the use of the Community Center for the "After-Prom" party on April 27, 1985. Mr. Gomes added Betty at the Duffers was going to serve break- fast with the help of merchants who were donating food items. Mr. Gomes and Mr. Cohen expressed their appreciation. • I • • • • • • ff~ CENTENNIAL LUTHERAN CHURCH 3595 Welt Bellevt.W Avenue/ Englewood, Colorado 80110 I (303) 798 -1424 Apri l 1. 1 985 Mr. Euo ene Oti s, Ma yor City of E nQ lewoo d 3400 South Elati Street E nQ l ewood. CO . 80110 Dear Mayo r Otis . Wiiiiam Mante i, Pastor As p lans continue f o r t h e 25th Anniversary o f our congreqati o n I have b een asked, b y th e An niversary Committee, to write t o you . Our Anniversary Co mmittee would like to request a Mayor's Proclamation or letter of con gratulations and greetings from you as the Mayor of one of our constituent communities. Centennial was beaun as the first church in the suburban Centennial -Columbine area by the mission department of the former Evangelical Lutheran Church . Over the ye~rs the conqreqation has maintained a small but sustained Qrowth and is now in t he mi d st of a significant community e x pansion . The hopes of the con a reqation have been raised a ccordingly and this past week eleven n ew families joined us in ministry . of care in supporting Inter F•ith Boy Scouts The conqreQation has always been a center community , working very closely with and community benevolence and care organizations as Force, Martin Luther Home, The Girl Scouts, countless local orqanizations. this such Task and ln addition, our conqreaation founded it's own hiqhly acclaimed preschool in September of 1977. The School has been filled to ma x imum each year and now serves the needs of 156 students and their families. We look forward to our future in the midst of our e x pandino community and would be most honored to have your participation in o u r celebrations . For the Anniversary Committee ~. u ·~iZ.~ Rev. William Mantei Wf<M/c i • I • • • • - P R 0 C L A M A T 1 0 N WHEREAS , Father Francis J. Kap pes ha s b e en a p a stor in Color a do parishes for 47 years ; and WHER EAS, for 23 years , Fat her Kappes has b e en pastor and ad~inistrator of All S ouls Parish , containing one of the l arge st Catholic elementary schools in the state ; and WHEREAS, Father Kappes has been highly involved in s p iritual leadership of youth in th e sch ool an d i n th e school of r elig ion; and WHEREAS , Fath e r Kappes has spent many hours vis it ing th e sick and bringing encouragement to those in Swedish Medical Center and Craig Reh abi litation Hospital; and WHCREAS, after many years of service to oth e rs , Father Kappes will re ti re Ju ly 1 , 1985 ; NO\-:, THEREFORE, 1 , EUGENE L . OTIS , Mayor o f the City of Englewood , on behalf of t h e City Council and t he r eside nts of Englewood, wi s h to express our appreciation to Father Kappes for his service to ot he rs in our City by pro c l a iming APRIL 13 , 1985 FATHER FRANCIS J . KAPPES DAY ENGLEWOOD CITY COUNC IL By ·.------Eugene L. Ot 1s , Mayor • I • • • • • • f · r ( r1 ' ( ) { C //rt '/ I J /(1 ? ( I 1/ ~ 3 7 <; ( I /l fr11 ~{(t' t ' /, "» ') ?L?, , I (('(I ·~-f~ r1 4j !Y / /), ) /;d,...., ;l.r I . Cl f t;:(. (c:1 , e Jr (' fr -\< r/ I )Jf' 1!,1, 1 ct."/ /_? t,); {( (;; ( (. • \ \ ~ 0 I I . • • • • 10 : ~h0m it mny c oncern. I < t 's ho t h fight JHLt cn sc-an d t :tl c· p nT" "s it y dc11m a pre or two , or docs )'Ollr p:iy c:hcc l mC':Jll mo rt t o y 0 u t h:in t lic li\'(S o f s rn;:i ll Children an d tLc death of a f'lauct? As a Soc iety \o.'C' us t .<.han', ~·c: >.·ith o ut a pro per liC'at and s t rong p u lsC' 1.<c can onl y c o nti nue' hittinr sour n o t es. "lt don't mean a t hirg if you ain't got the Sh'i n g." S in ce 110 reply t o my second letter has hce11 fort h -coming, J am f o r ~c·d t o conc lud e that the mo n0 p 0 ly t o "'h ic:h ~·ou lw l 0 11g rc "uscs C'\C'n t o C'Xami ne the p ossib ility of an nlys is thus lea d ing to ou r co llC>c ti ve df>t ri mcnt. S top n C>gatin g me, you have no r eason t o c o ndemn us wit hou t a c:o plete examinntion of all th e facts. One basic prob lem with Soc:.cty i s thnt "'e maintain limited and thus limiting definitions of all our problems. question how wi l ling any of you nre to c0rrcc t our mista~es. The s t n t <'mcnt ''G o d's Kill, n ot in c" d o cs not imp ly inaction. P-cspon s ihility muH be our ma in o jcctivc·. llclp me t o h e lp you. (Co siJer c l o sely my second l e tter t o you, contained 0n the f ol l t'"·i ng p age.) Co tro l your min ds , you arc y ou r choices. The way t o do is t o he ; the "ar t o he JS TO no . Be c o me more cr eative. ~s t of you appear to devalue yourselves; I see you as parts of a l one ly crowd, parts that each day hecome strangers t o th eir tru e potential. By so doing, you seperate yourselves from a true "thinl ing rommu nit ~·". Come bad. to yourselves. I vent s are dctermine-d hy the p::ist, fu urc even t s ar ~cci<le' by t he p <'sen "Our l'rrr;r·:·1." Co!'1 a ic::it i0n i ~ ;111 CYC11t, no t ::i !'.t at<'. l\sl }<n11s clf "II ,.: much t ir.1e fo r rC' God~" :i1id ~·c•ur an~"·cr c::in ht Jr t o c l1a111:< t lie· l\0 1 1 d. • I • • 'lo; • • • <·P m i n 11 t1 ~ (r .f\.<;. r,, . ._.~.) ~b rjnr i< II'. ll o l yo.i h , Pi rrc tnr /\udin1cf' SC' vjc <·s. J n reply t o your l et t er dated IJ /1 :1 ~4. let u s dis c us ~ "i11fo r ma ti \'e" and "l hnurh t-proni l ing" a s yuu ~ta1ed i n y o:n l etter. l. Though provoking . lhe following can he autllf'nlicatC' if ~·o u 1;ish t o d o so. Almost t Ktn ty rears ago , o ther s and n.rsP lf ohs rn·ed 1-:hn can only he d csc ri l>C'd as ll.r.o.5 This happtn ed at the ti me t l•nt l 1-;a<; doing S.O.S. s igna ls "S ave our soals." 1d th a fl as h ligh t on t1•0 c o nsC'c utivC' 1<ccl.- cnds. Other t hings later h a ppenPd hecausc of, or cl i rC'ctly r~lated to this encounter too n um C'r o u s t o mC'ntion at t his ti me. 2. l nfo rm :i t i\•0. Let u ~, y ou a f e llow hu ;1 n ancl r.rsclf, g0 '•C')'Ollcl greed and h y p oc racy in an attC'irp t at c 0m~.u :,ic:iti o n f r om ou r pre ~ent to o ur future. J wish t o prC'sent the idea for a ncw t)~e of pr0g ram h .1i ch has thc potentia l to benefit us all. 1•c uld l i ke fo r you "my f c l low hum :rns in this country" t o al 101• me t1•cnty n1i n u te s a week for a period of one year to talk to al l of y ou as I am attempting t o do with you now. Let me project "in that )'C'ars ti me " a ~ mnn~· posi tive anti CC'ns ru c t hC' ne i.· id r<.s a<; I c:m. You "th0 pu' lie" <imp!~· l is t c-n t o ~c or 11,::i t ltn ,.tl. of t ir·t · :rnd t "l1 uq•l:11e on t ln,c iclc·1 .. l hen "• 11 o f )'"·U" 1·r·tl' i11 :1 lie " •t r .ti<: c on lt\t, y r· ... c1~ TIC P :1 tl , ..... t i 1 ll:t~. he · dt· n ~•t ••:t t t h< p1c·lrnt t1mc " h C'1\t \r."11a t c~u h e ct£1ccl <• truC' ll C'moc ra c y . I f thi s idea j5 implt mrn trcl it i.·iJI gi':C' us at lc::ist a SO -!'i(l chance at survh·al. ti.1th bctt{'r thnn our prcl.C'nt odd5. Tha11l you. • I • • ( • • • • P R 0 C L A M A T I 0 N WHEREAS, the strength of our nation, and its cities flows from the promise of individual equality and freedom of choice; and WHEREAS, Fair Housing is the policy of the City of Englewood, Colorado, and implementation of that policy requires the positive commitment, involvement and support of each of our citizens; and WHEREAS, barriers that diminish the rights and limit the options of any citizen will ultimately diminish the rights and limit the options of all; NOW, THEREFORE, I, EUGENE L. OTIS, Mayor of the City of Englewood proclaim the month of April, 1985, as FAIR HOUSING MONTH in t he City of Eng l ewood, Colorado. I do hereby encourage all citi zens to a bide by the letter and spirit of the Fair Hous i ng L a w, and ask the citizens of this City to join in reaffirming the obligat i on and commitment to fair housing opportuniti es f o r a ll . EUG ENE L. OT I S, Mayor • I • • • • • - ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting Wednesday, December 5, lg35 9 4 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority was called to orde r a t 6:35 p.m., December 5, 1g34, by Chairman Thomas J. Burns , at Si mon Cente r , 3333 South Lin coln St., Englewood, Colorado 80110. I . ROLL CALL Me mbe r s Present : Me mbe r s Abs ent : Al s o Prese nt : Visi tors: Mr . Thomas J. Burns, Chairman Mrs. B. Beier, Vice Chairman Mr s . C. Peterson, Member Ms. B. Bradshaw, Member Ms. V. Lash, Member Mr . P. Varga s , Ac t i ng Direc tor-Comm un i t y Dev e lop men t Ms. L. Knopinski, Acting Executive Dire c tor -EHA Ms. M. Ryan, Secretary, Housing Division Ms . C. Pritchard, Recording Se c retary Mr. William Lajoie, Lehman Butterwick & Co. Ms. Cathy Pont, Lehman Butterwick & Co. Ms . J. Lu cas, Chief Ac c ountant, City of Englew ood II. RE ADING AND APPROVAL OF MIN UTES The minutes of the October 31 , lg34 Regular Meeting of th e Englew ood Housi ng Authority Boa r d of Commissio ners, were accep t ed and a pp ro ved wi t h th e f ollowing amendments: Page Four, Section VI. REHABILITATION PROG RAM, line 4: chan ge "Finance Depart- ment, by charter and code, is responsible for the iss ua nce of fees; and the Building Department is responsible for t he collection of t hese fees and the issuance of the appropriate permits." to read "Finance Department, by charter and code, is responsible for the receipt of fees; and the Building Department is responsible for the issuance of the appropriate permits." MOTION IT WAS MOVED BY MRS. PETERSON THAT THE MINUTES OF THE OCTOBER 31, 1984 MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMM ISS ION ERS BE ACCEPTED AS AMENDED. MRS. BEIER SECONDED THE MOTI ON. AYES: NAYS: ABSENT: BURNS, BRADSHAW, PETERSON, BEIER NONE LASH The Chairman declared the Motion carried. • I • • 1- • • - Englewood Hou si ng Authority Board of Comm i ssioners Regular Meeting December 5 , 19 B4 Page Two The sugges tion wa s made that a copy of the amended minutes not be i ncluded in the Board Packets for the following Board meeting as long as the minutes were approv ed a s amended. MOTION IT WAS MOVED BY MRS. BEIER NOT TO RETURN COPIES OF THE AMENDED MINUTES TO THE BOARD MEMBERS AT THE NE XT BOARD MEETING. MRS. PETERSON SECONDED THE MOTION . AYES: BRADSHAW , BURNS, BEIER, PETERSON NONE NAYS: ABSENT: LASH The Chairman declared the Motion carried. Ill. PRESENT ATION OF AUDIT RESULTS BY LEHMAN BUTTERWICK & CO., P.C. Mr. William Lajoie , and Ms. Cathy Pont of Lehman Butterwick & Co., presente d the Board with an explaination of their results of the audit and stated that the audit took three times longer tha n normal due to reconciling the City system of accounting with the fee accountant's system and f igures. Mr. Laj oi e explained why Lehman Butterwick & Co., made the suggestion to impro ve the systems that they did and what results they anticipated from the suggestions. Expectations of the 1984 audit were also discussed and s uggestions for a smoother audit were made. Better control procedures were in corporated into the system , i .e . ch ec ks over $1 ,000 would require two manual signatures, instead of the current $10 ,000 minimum. The Board co uld make a decision to exclude regular recurring 'payments such as utilities, Housing Assi stance Payments , etc. Lehman Butterwick & Co ., suggested the following changes in Englewood Housing Authority's system of tracking problems so corrections could be made: 1. Have someone devote all or s ubstantially all of their time to the accounting and financial reporting 2 . The position does not require an extensive accounting background, but does require someone who is willing to learn the transactions, what reports have to be filed with HUD, the frequency of reporting, where to get the information and how to make sure that Sylvester has processed all the information . ~ IT WAS MOVED BY MS. BRADSHAW THAT PAYMENT OF THE BALANCE DUE LEHMAN BUTTERWICK & CO ., FOR EXAMINATION OF THE ENGLEWOOD HOUSING AUTHORITY'S FINANCIAL STATE- MENTS FOR YEAR ENDING 1983, BE AUTHORIZED. MRS. BEIER SECONDED THE MOTION. AYE S: BURNS, PETERSON, BRADSHAW, BEIER NONE NAYS: ABSENT: LASH The chairman declared the Motion car ri ed. I • • II • • • Englewood Housing Authority Board of Commissioners Regular Meeting December 5, 1984 Page Three Th e Board questioned the current relationship the Englewood Housing Authority has with the City of Engle wood and whether it would be to t he Housing Authority's benefit to continue the relationship, or become more autonomous. It was decided that further research on this question was needed. The Board decided to include this issue with their other questions for Richard Sullivan, as potential Housing Authority consultant, to answer. The Board did decide to take control of all Englewood Housing Authority funds presently being handled by the City of Englewood. ~ IT WAS MOVED BY MRS. PETERSON THAT THE CITY OF ENGLEWOOD WOULD TRANSFER ALL ENGLEWOOD HOUSING AUTHORITY FUNDS ON DEPOSIT WITH THE CITY OF ENGLEWOOD TO THE CONTROL OF THE ENGLEWOOD HOUSING AUTHORITY. MS. BRADSHAW SECONDED THE MOTION. AYES: NAYS: ABSENT : BURNS, BEIER, PETERSON, BRADSHAW NONE LASH The Chairman declared the Motion carried. Chairman Burns stated that the Board needs to see a breakdown of amounts being transferred from the City accounts to the Englewood Housing Authority accounts. ~ IT WAS MOVED BY MS. BRADSHAW THAT THE BOARD OF COMMISSIONERS OF THE ENGLEWOOD HOUSING AUTHORITY DIRECT THE STAFF OF THE ENGLEWOOD HOUSING AUTHORITY TO PLACE ALL EXCESS FUNDS THE HOUSING AUTHORITY RECEIVED FROM THE CITY OF ENGLE- WOOD IN A CERTIFIC ATE OF DEPOSIT ACCOUNT FOR THE MONTH OF JANUARY. MRS. PETERSON SEC ONDED THE MOTION. AYES: NAYS: ABSENT: BURNS, BEIER, BRADSHAW, PETERSON NONE LASH The Chairman declared the Motion carried. Acting Director, Linda Knopinski, discussed the Director's report. The Board members discussed the possibility of their being present at the January 16th presentation to the banks for additional funds. Ms. Knopinski, made a report on the Housing Authority Personnel Status: Yvonne Gonzales began work, Monday, December 3, 1984 as the Section 8 Existing and Public Housing Clerk Typist/Receptionist. Sandra Richardson is the new Leased Housing Manager, in training. Theresa Girtin was promoted from the Clerk Typist/Receptionist to the position of Simon Center Housing Manager . • I • • • • • • Engle wood Hous in g Author i ty Board of Comm i ssi on ers Reg ul ar Mee t ing December 5, 1984 Pa ge Fo ur The Eng lewood Hou si ng Au t hor i ty i s in the process of hiring the Maint en- an c e Work er fo r Or cha r d Pla ce and the Rehab Spe c ialist. Se vera l questions we re ra s ied by the Board regarding Janet Grimmett's Nove mber 27th memo "Proced ure for proce ss ing Grant and Subsidized Loan Appli cation s". Ms. Brads haw rai se d th e que s ti on of sub s idizing landlords with low i nt ers t rehab loa ns. Then s he in quired into whether the Englewood Hous in g Auto rity should off er th ese funds to landl ord s , or only to homeowners who occ upy th e homes to be r eh a bbed . The Board would like additional info r mation and dis - cussion re gard ing whether rehab s hould be extended outside of t he t arget a rea s. Whether t he Engl ewood Hou s in g Authority should take into con s i dera tion i f the individu al reques ting a ss i stance i s a firs t t ime homeown e r. Th e Boa rd also questioned t he val i di t y of th e 19 80 low income census repor t , r ega rdi ng th e boundries used i n the survey. The Boa rd of Comm i s s i on e r s acc e pted the propo sed calendar fo r 1985 Bo ard meetings. Ms . Knopi ns ki , c larified the HUD form Sect i on 8 Exis t ing Budget for 198 5 . This budge t mu st be ap pr ov ed by HUD prior to the r ece ipt of fun ds fo r Housi ng Assistance Paymen t s f or 1985. MOTION IT WAS MO VED BY MR S. BEI ER TO APPROVE THE 1985 SE CTION 8 EXI STING BUDGET FOR SUBMISSION TO HUD . MR S. PE TER SON SECONDED THE MOTION. AYE S: NAYS: AB SENT: BURNS , BRADSHAW, BEIE R, PETER SON NONE LASH The Chai rman declared the Motion carried . MOTION IT WAS MOVED BY MR . BURNS TO ACCEPT THE CONSENT AGENDA. MS. BRADSHAW SECONDED THE MOT ION. AYES: iAYS: ABSENT: BEIER , PETERSON, BURNS , BRADSHAW NONE LASH The Chai rman Declared the Motion carried. The Board would li ke to re view Englewood Housing Authority's investment policy at the next s tudy sess ion, or discus s an investment policy if one does not ex i st. The hiri ng of Ri chard Sull i van as consultant to report on the functioning of the Englewood Housing Authority was discussed. Robert Moch , attorney or Englewood Housing Authority has been instructed to extend a contract to Mr. Sulli van, but ha s not yet done so. Since the Board is anxious to have the results of Mr. Sullivan's report, the Board decided to have Mr. Burn s extend a contract if Mr. Moch does not do so in the near future . • I • • • • • Englewood Housing Autho r ity Board of Comm i ssio ners Regular Meeting De cem ber 5, 19 85 ~ Page Five IT WAS MOVED BY MS. BRADSHAW TO AUTHORIZE MR. BURNS TO NEGOTIATE WITH MR. RICHARD SULLIVAN A CONTRACT IF MR. MOCH DOES NOT DD SO IN THE NEAR FUTURE. MRS. BEIER SECONDED THE MOTION. AYES: NAYS: PETERSON, BURNS, BRADSHAW, BEIER NONE ABSENT: LASH The Chairman declared the Motion carried. ~ IT WAS MOVED BY MR. BURNS THAT THE MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 5, 1984, BE ADJOURNED. MS. BEIER SECONDED THE MOTION. AYES: NAYS: ABSENT: PETERSON, BRADSHAW, BURNS, BEIER NONE LASH The Chairman declared the Motion carried. The Meeting adjourned at appro ximately 9:10 p.m. Charlotte M. Pritchard, Recording Secretary Linda A. Knopinski ,cting Executive Director Engle wood Housing Authority Engle wood Housing Authority Board of Co1T111issioners • I • • CALL TO ORDER • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting Wednesday, February 13, 19B5 The Regular January Meeting originally scheduled for January 30, 1985, but postponed until February 13, 1985 was called to order at 6:45 p.m., February 13, 1985, by Chainnan Thomas J. Burns, at Simon Center, 3333 South Lincoln Street, Englewood, Colorado 80110. I . ROLL CALL Member s Present: Also Present: Visitors: Mr. Thomas J. Burns, Chainnan Mrs. E. Beier, Vice-Chairman Mrs. C. Peterson, Member Mrs. V. Lash, Member Ms. B. Bradshaw, Member Mr. P. Vargas, Acting Oirector-Cormtunity Development Ms. L. Knopinski, Acting Executive Direct, EHA Ms. M. Ryan, Secretary, Housing Division Ms. C. Pritchard, Recording Secretary Ms. J. Grimmett, Rehab Financial Specialist Mr. R. Short, Housing Rehab Supervisor Mr. F. McCoumb, Maintenance Supervisor Ms. M. Gutterres, Pres ident ,Tenant Council, Orchard Place Mr. William Lajoie, Lehman Butterwick & Co. II. READING AND APPROVAL OF MINUTES The minutes of the December 5, 1984 Regular Meet ing of the Englewood Housing Authority Board of Cormtissioners, were accepted and approved with the fol-lowing amendments : Page 4, first full paragraph, second sentence, "Ms. Bradshaw raised the question of s ubsidizing landlords with low interest rehab loans, should the Engle wood Housing Authority be offering these funds to landlords, or only to homeowners." should be changed to read "Ms. Bradshaw raised the questio n of subsidizing landlords with low interest rehab loans. Then she i nqu ired into whether the Englewood Housing Authority should offer these funds to landlords, or only to homeowners who occupy the homes to be rehabbed ." Page 3, paragraph one, fifth line, "other questions for Richard Sullivan to answer." should be changed to read "other questions for Richard Sullivan, as po ten ti al Hou si ng Authority consultant, to answer." • I • • • • - Englewood Housing Authority Board of Commissioners Regular Meeting February 13, lg85 MOTION Page two IT WAS MOVED BY MS. BRADSHAW THAT THE MINUTES OF THE DECEMBER 5, 1984 MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS BE ACCEPTED AS AMENDED. MRS. PETERSON SECONDED THE MOTION. AYES : NAY S: BEIER, LASH, BURNS, BRADSHAW, PETERSON NONE Th e Chairman declared the Motion carried. IV. VISITOR Mr. William Lajoie, CPA with Lehman Butterwick & Co., was present to di s - cuss the finalized report of the 1983 audit. Mr. Lajoie explained that he is responsible to meet with Mr. Ron Carlson from the Office of the Regional Inspector General of HUD to discuss the Englewood Housing Authority's sup- plementa l schedules required by HUD. The Board will receive another copy of the audit report with the HUD schedules bound in the back. Mr. Lajoie asked for questions from the Board members and staff present . A question and answer period ensued. At this point, the Board began discussing the Finanacial Report items. The mem bers felt that the report was more indepth than they were prepared to disc uss at this time. Following further discussion among the Board members , they decided to take action on an Investment Policy and Petty Cash Resolution and have a study sessi on to discuss the options available to the Board regarding long term investm ents and request for proposals for banking services. MOTION THE MOTION WAS MADE BY MS. BRADSHAW TO APPROVE THE INVESTMENT RESOLUTION, RESOLUTION NO. 1, SERIES OF 1985 AS CORRECTED AND TO DIRECT STAFF TO READ THE RESOLUTION OVER THE PHONE TO ROBERT MOCH, ENGLEWOOD HOUSING AUTHORITY ATTORNEY, FOR HIS APPROVAL. MRS. LASH 5ECONDED THE MOTION. AYES: NAYS: BURNS, BEIER, PETERSON, BRADSHAW, LASH NONE The Chairman declaired the Motion carried. The Board decided to leave the funds where they are for two weeks until the next Board meeting and then make a decision regarding where the money should be invested. • I • • - • • • • Englewood Housing Authority Board of Commissioners Regular Meeting February 13, 1985 PETTY CASH RESOLUTION Page three The Board discussed the need for and the wording of the petty cash resolution and decided that the phrase "This resolution is in accordance with HUD Low Rent Housing Accounting Guide HMG 7511.1, Chapter 3, Section 4" should be added to the end of the resolution. MOTION THE MOTION WAS MADE BY MRS. BEIER TO APPROVE RESOLUTION NO. 2 OF 1985, PETTY CASH FUNDS, WITH THE ADDITION OF THE REFERENCE TO THE HUD REGULATIONS. MRS. PETERSON SECONDED THE MOTION. AYES: NAYS: BURNS, LASH, BRADSHAW, BEIER, PETERSON NONE The Chairman declared the Motion carried. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS REHAB PRIORITY SYSTEM. The procedure for processing grant and subsidized loan applications submitted by Janet Grimmett to bring Englewood in line with the suggestions of the State of Colorado were discussed by the Board of Commissioners. The Board was questioning whether the priority system that Ms. Grimmett had assigned was acceptable as sub- mitted, or if items "C" All low income single head of households and "D" All low income intact families, should be combined. MOTION IT WAS MOVED BY MS. BRADSHAW THAT THE PRIORITY SYSTEM FOR PROCESSING GRANT AND SUBSID IZED LOAN APPLICATIONS BE ACCEPTED AS WRITTEN. MRS. LASH SECONDED THE MOTION. AYES: NAYS: BURNS BRADSHAW, LASH PETERSON, BEIER The Chairman declaired the Motion carried. I . • • • - Englewood Housing Authority Board of Cormnissioners Regular Meeting February 13, 1985 MOTION Page four IT WA S MOVED BY MRS. BEIER THAT THE BOARD APPROVE THE REQUEST FOR CHRISTY WALL AND LINDA KNOPINSKI TO ATTEND THE NAHRO WORKSHOP BEING HELO IN COLORADO SPRINGS, COLORADO ON FEBRUARY 20, 21 AND 22, 1985 . MS. BRADSHAW SECONDED THE MOTION. AYES: NAYS: BURNS, LASH, PETERSON, BEIER, BRADSHAW NONE The Chairman declared the Mo tion carried . MOTION IT WAS MOVED BY MRS. PETERSON THAT THE SUBMITTED REQUEST FOR MARY RYAN TO ATTEND THE ACCOUNTING WORKSHOP IN YORK, NEBRASKA IN MARCH BE TABLED. MRS. BEIER SECONDED THE MOTION. AYES: NAYS: BURNS, BRADSAHW, LASH, PETERSON, BEIER NONE The Chairma~ declared the Motion carried. CONSENT AGENDA MOTION IT WAS MOVED BY MS. BRADSHAW THAT THE BOARD DELETE ITEM "C" FROM THE CONSENT AGENDA AND ADD IT TO THE DISCUSSION ITE MS, MOTIONS AND RESOLUTIONS AS ITEM "D". MRS. PETERSO N SECONDED THE MOTION. AYES: NAYS: BURNS, BEIER, LASH, BRADSHAW, PETERSON NONE The Chairman declared the Motion carried. Frank McCoumb reported to the Board of Co1TJ11issioners on his 5 year plan of maintenance and refurbishing of Simon Center and Orchard Place. HUD has published a schedule of standards to be followed for the refurbishing of housing units. Mrs. Peterson ha s requested that the Board be given a copy of the schedule for reference. Frank McCoumb explained that it takes approximately 80 manhours to refurbish each apartment. MOTION IT WAS MOVED BY MS. BRADSHAW THAT THE CONSENT AGENDA ITEMS A, B AND D BE ACCEPTED. MR. BURNS SECONDED THE MOTION. AYES: BEIER, PETERSON, LASH, BRADSHAW, BURNS NAYS: NONE The Chairman declared the Motion carried . • I • • • • • Englewood Housing Authority Board of COllVTlissioners Regular Meeting February 13, 1985 GENE RAL DISCUSSION Page five Commiss ioners Choice -Ms . Bradshaw requested that the Board meet to prioritize staff and budgeting needs based on Consultant Richard Sullivan's report. A meeting was scheduled for 5:30 p.m., Wednesday, February 20, 1985 at Simon Center. Ms. Peterson asked if Marie Gutterres, President of Tenant Council for Orchard Place would like to speak. Mrs. Gutterres inquired into the status of improving the ventilation in the lounges at Orchard Place. Ms. Knopinski explained the problems that have arisen and the questions that need to be answered before the Englewood Housing Authority can begin to solve the problem. Mrs. Gutterres updated the Cormiissioners on the status of the fence the Tenant Council has purchased for their yard area and discussed plans for landscaping the fenced area. Director's Choice -Ms. Knopinski requested clarification as to what the Board would like to address at the February 27th meeting. The Board decided to discuss the investment of Englewood Housing Authority funds and the request for proposal at the study session of February's Annual Meeting. The Cormiissioners decided the agenda should include these items along with the 1985 Public Housing Budget, a status quo budget and goals and plans for the Englewood Housing Authority. MOTION IT WAS MOVED BY MRS. PETERSON THAT THE MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BO ARD OF COMMISSIONERS HELD FEBRUARY 13, 1985 BE ADJOURNED. MRS. BEIER SECONDED THE MOTION. AYES: NAYS : BURNS, LASH, BRADSHAW, PETERSON, BEIER NONE The Chainnan declared the Mot ion carried. Th e meeting adjourned at approximately 9:40 p.m. Charlotte M. Pritchard, Recor ing Secretary a r o Corrmi ss i oners • I • • • • • - WATER AND SEWER BOARD February 5, 1985 Regular Meeting The meeting was called to order at 5:00 p.m. Chairman Best declared a quorum present. 9 Members present: Vobejda, Best, Thompson, Resley, Fullerton, Gulley, Higday Members absent: Otis, Lay Also present: Stewart Fonda, Director of Utilities 1) MINUTES OF THE JANUARY 8, 1985 MEETING. The Englewood Water and Sewer Board Minutes of January 8, 1985 were ap oroved as written. Mr. Resley moved; Ms. Gulley seconded: Ayes : Nays: Me mbers absent : Motion carried. To approve the January 8, 1985 meeting minutes as written. Vobejda, Best, Thompson, Resley, Fullerton, Gulley, Higday None Otis, Lay 2) SOUTHGATE SUPPLEMENT #105. The Board discussed Southgate Sanitation District's request to annex a pp roxi ma t e ly 320 acres owned by James Michael Sullivan and the State of Colorado. The Board noted that more informatio n was needed before a mot io n could be called. The Boar d tabled the motion until more information was provid e d. Page 1 of 2 I • • • Mr . Higday moved ; Mr . Vobe j da seconded: Ayes : Nays : Members absent: Motion carried. The meeting adjourned at 5:40 p.m. • • • To table the motion for Southgate Sanitation District's Supplement #105 until further information is obtained. Vobejda, Best, Thompson, Resley, Fullerton, Gulley, Higday None Otis, Lay The next Englewood Water and Sewer Board meeting will be held March 12, 1985 in Conference Room A. Respectfully submitted, Cot~ge~ Record i ng Se c retary Page 2 of 2 • I . • • - 'J'}GLE'·JOOD DOl"}'TOWN DEVELOPMENT AUTHORITY 3535 S . Sherman -Englewood, CO 801 1 0 Pebruary 13, 1985 lloard }1emhers Pr esent: Coleman, Yaufman, Mausolf , eal, Oswald, Owens , 0 endleton, Tomooka Board ~emhers Absent: Green, l'ol thaus Staff Present: 0 • Dietrich Guests: Andy Mccown, Dick Hinson, Dorothy Dalquist, Jim Fellet, Rosemar y Fellet, Dave Roecker The regular meeting of the Englewood Downtown Development Authority Board of Directors was c alled to order by Chairman Bill Pendleton at 12:05 PM on February 13, 1985. The minutes from the January 0 , 1985 meeting were presented for approval. Ms. Owens moved, seconded by Mr . Kaufman, to approve the minutes from the previous meeting. The motion was passed unanimously by vo ice vote. Mr . Pendleton presented the Treasur r's Report. Mr. Kaufman moved, seconded by ~r. Oswald, to accept the Treasurer 's Report. The motion was passed unanimously by voice vote. CHAIRMAN'S ~ Public Imp r ovements for South Broadwa v -Dave Roecker, Roecker Design Group, presented a public improvement proposal for South Broadway. Included were lighting, landscaping, bike racks, trash receptacles, and bench seating . Discussion followed . The lighting is the same theme lighting that will be used for Englewood Parkway. Them colors will he u s ed for signs, clocks, and directional-type kiosks. Mr. Ro cker indicated that the trees he is proposing will lend a warm feeling to the busy stre t. He did not specifically propose special brick tr atment for the sidewalks. The present streetlights will r main, 1.;ith the proposPd ligl t" numbering about ten, with two at the sides of th Walk Thru. Each 1i ht will have four globes. The Board was encourag d to o to ?nd and n roit in Denv r to see a similar design in retail spac . It 1o.-as noted that !\roadway i an ext nsion of Englewood Parkway • • I • • Page Two Minutes February 13, 1085 • • - Discussion continued regarding the trees. Mr. Tomooka indicated that he thought that trees can be more of a problem than an asset. The maintenance factor was discussed, particularly ±n regard to the tree pits and irrigation systems. One possibility of trees is that holiday light s can be used on them to emphasize a particular season or event. There was som concern as to how the east side of Broadway would look when compared to the west side of Broadway, particularly Trolley Square. Bike racks, trash receptacles, and bench seating would be included in this them of streetscape. This would also coincide with that of Englewood Parkway. Cost estimates were not included for any of these elements. Andy McCown also mentioned that it might be possible to adopt guidelines that would be in effect for when a building changed ownership, when any renovation was anticipated, when refurbishing took place, etc. These guidelines could coincide with Trolley Square. Because the Board had not seen the overall design of Trolley Square, it was requested that a meeting be set up to see those designs, and then to work with Roecker Design Group to create additional ideas that would coordinate South Broadway with Trolley Square. Barry Coleman wanted a more unique design proposal for public improvements. He also wanted larger street identification. DIRECTOR'S~ Marketing Study -The marketing study for the areas east of Broadway is under- way with Rocky Mountain Research Institute. The final ,proposal was distri- buted to the Board regarding cost and time parameters. the engleword -The January issue of this newsletter contained information about the redevelopment project and tax increment financing . ~ EEY ~ -Design Renderings -For the Board's information, the design renderings for the Little Dry Creek improvements were shown. Slide Show Presentations -Ms, Dietrich indicated that she will present the slide show on downtown development activities on Feb. 20 at 7:30 AM to the City of F.nglewood Chamber of Commerce and on Feb. 28 to the Centennial Chamber of Commerce group that is monitoring the South Santa Fe corridor. There being no further business, the meeting was adjourned at 1:33 PM. • I • • , • • • Englewood Parks and Recreation Corrmisslon Minutes of February 14, 1985 The regular monthly meeting of the Englewood Parks and Recreation Corrmisslon was called to order at 5:35 p.m. by Chairman Poole at the Englewood Municipal Golf Course Clubhouse. Members present: Allen, Boardman, Bradshaw, Gomes, Higday, Poole, Rademacher, Winkler, Romans, ex officio Members absent: Howard Also present: Doug Foe, Assistant Director of Parks and Recreation Leon Kuhn, Assistant Director of Parks and Recreation James Esp i noza, Administrative Assistant to the City Manager Chairman Poole introduced James Espinoza, Administrative Assistant to the City Man ag er , to the Commission and explained that Jim is attending the meeting in order to better underst and the function of the Corrmission . Chairman Poole asked if there were any additions or corrections to the minutes of January 10, 1985. Conrnissloner Bradshaw stated that on page 4, para. 3 should read, "Corrmissloner Bradshaw informed the Commission that South Suburban Metropolitan Rec- reation and Parks Distr ict has been donating funds to the trail project and contributing labor and materi als for building the handrails along the trail." A motion was made and seconded that the minutes be ap p roved as corrected. The motion passed. Director Romans reported on the ded ication of the Englewood Recreation Center, which wi II be held on March 2, 1985 at 10 :30 a.m . Roma ns stated that if any of the Corrmission members wis h to send special invitations to the dedication, give those names to Linda Wilks. Romans reviewed the dedication program, for which Mayor Otis will be the master of ceremonies, and sh owed the souvenirs that will be given to the pub! le at the dedication. Romans stated that the refreshments will be provided, in part, by Meadow Gold Dairies. He expects approximately 1,500 people to attend the ceremony. Romans reported that the Englewood Lions Club has donated a piano to the recreation center. The piano will be presente d by Les Jenkins, President of the Englewood Lions Club, at the dedication ceremon y. Director Roma ns also reported that an acknowledgement dinner will be held the evening of March I, 1985. Th e Englewood City Council, Parks and Recreation Conrnisslon, members • • I • Englewood Par ks and Recreation Com mi ssi on Minutes of Februar y 14 , 1985 Pa ge -2- • • - of th e Ci t i zen s for the Englewood Community Center Committee and some members of staff are i nv i ted to the dinner . A special tour of the center will be conducted for those attend i ng the dinner. Refer r ing to t he purchase of the land north of the recreation center, Conrnissioner Bradshaw stated that City Council directed staff to obtain new appraisals of the land. Af ter muc h d is cus s ion, Commissioner Allen made a motion, seconded by Comm i ssioner Gomes, th at a le tte r be written to City Council informing them of the Conrnisslon's concerns re- gar d ing the pu rch a se o f the land north of the recreation center, and include the follow- i ng po i nts: l . Fe ar ful that an undesirable I ndustrial plant may be constructed next to the center that wi ll not be in keeping with the pleasan t setting of the new be a utifu l c en ter. 2 . Co nce r n t hat all po ss ible expansi o n needs of the center and of an y oth e r nee ded Ci t y service will be negated . J . Concern tha t the building wa s constructed on too small of a site and that the bu i ldi ng s hould have been con s tructed in a park-like setting wi th ample s pace surrounding the building . 4 . The Commissi on, fearful that the sale of the land ma y come without t he Ci ty hav ing an o pportun i t y to re-evaluate the purchase of the land , f e el s th at Be a trice Food s should be infor~e d that the City i s intere s ted in t he tra c t a nd wou l d a ppreciate notifica ti on of any pend i ng sa l e . The motion pa ss ed . Assist ant Di rector Foe repo r ted o n t he high s chool p r om s tudent s use of the recreat i on cen ter after th e prom on April 2 7, 198 5 . Foe reported t hat the Parent Advisor y Conwn i ttee is fin a li z i ng p la ns for the evening, which will include parent supervi s ion for sport s, games, swimming , musi c, brea k fast, etc . Foe s tated that ample volunteer s taff ing ha s been ar r anged, Inc luding four off -dut y police officer s. Last count of those att e nd ing is 250-300 s tudents . Commissi oner Gomes , who i s a member of the Parent Advi s ory Conrni tt ee, s tated that ticke t s to the r e creation center function wil l be given out at th e h ig h school, and the p r i n ci pal mu s t be not i f i ed at this time if an Englewood Hig h Schoo l s tud e nt wishes t o bring a s tud e nt from another school district as their date . Assist a n t Di r ec tor Kuhn reported on the dredging of Cushing Pond and lan dsc a ping f or the recreation center. Kuhn s tated that th e dredging of Cu s hing Pond beca me necessary • • I • • • .. Englewood Pa rks and Recreat i on Cormiiss lon M i n~tes o f Fe bruary 14, 1985 Page -3- • • • f app r oxim atel y 2 years ago when a sewer line broke and overflowed I nto the s torm sewer which overflowed into Cushing Pond, which, in turn, provides irrigation for Cushing Park. Usi ng d i agrams, Kuhn explained the dredging process, and stated there is a safety shelf aro und the pond in the event that someone might fall Into the water . He stated the d r edg i ng process is almost complete. Conce rn i ng the landscaping at the recreation center, Kuhn explained that the ma i n sp r i n k ler lines, valves and valve boxes will be installed prior to the center dedicat i on . Fo l l owi ng the dedication, the sprinkler system will be completed and landscap i ng will be g i n the latter part of March and early April. He expects completion of landscaping to be around mid-April . Kuhn stated that 18-20 ft. Red Oak and Burr Oak trees are be i ng shipped f r om the East becau s e of the d i ff i culty in growing trees i n Colorado. Di r ec tor Roman s informed the Commission that J i m Wilkins, golf course s uperintendent , will be l e a vi ng the Ci ty of Englewood and has taken a position at Lone Tree Count r y Club Golf Co urse . Applications are pres ently being taken I n the Employee Relations Department and they ho pe to have the new superintendent hired with i n Ii months so that he wi ll learn all the maintenance and opening of the course proce dures before the surmier sea s on . Under C0rm1lss lon e r's c ho i c e, Comm iss ioner Gome s congratulated Di rector Roman s on his 35 year s of serv ice to t he Ci t y of En glewo o d . Commissi oner Boardman a ske d i f there wa s a f in a l di s po si t i on on the l ights for the driving r ang e and was informed by Director Romans tha t Golf Pro Jerry King wishes to conduct a study o n the fea s ibll ity of a 1 lghted vs . an unlighted range before any plans are finalized. Kin g bel i eves Interest ma y now be dropping off In the driving range com- pared to s ome years ago. Di r ec tor Roman s reported that the old golf carts wi ll be traded in, with Council's approv al , f or new cart s at about $1 ,400 each ($2,700 per each new cart with $1 ,300 trad e-in on each cart). Ass i s tant Director Kuhn stated that approximately $4,000 In r e ve nue wa s prod uced pe r e ach cart per year . Director Roman s stated that the possibility of repa i r i ng the carts Ins t e ad of trading the cart s wa s checked out but It wa s de term i ne d that r ep a i r - • I • • • Englewood Par ks and Recreation Commi ssi on Minu tes of February 14, 1985 Page -4- • • - ing the carts would not be feasible since trade-ln value would drop significantly over a period of years. Kuhn stated that by 1988, all the present carts ln the fleet wlll have been replaced on a rotating basis, and at that point, the rotation schedule can be deter- mined according to public wear and tear on the carts. At the direction of Comm_issioner Bradshaw, Director Romans stated he would talk with Assistant City Manager Pete Vargas conce rning setting up a golf cart replacement fund Instead of budgeting the new carts from the capital outlay account . Concerning the lights at Romans Park, Assistant Director Kuhn reported that it was determined that a lightning strike knocked out six ballasts and the lights have now been ordered and will be put up as soon as possible. Commissioner Bradshaw asked about the Jun i or Golf Program and was Informed by Chair - man Poole that plans are being finalized for the upcoming summer season and Recreation Supervisor Ballard has contacted Golf Pro Jerry King concerning starting times for th~ youth golfers. Assistant Director Foe stated there will be beginner, Inte rmediate and advanced level lessons offered to interested youth. Commissioner Bradshaw stated that the Orchard Place Tenant s Association has made arrangement s to have a fenced-in area with grass and flower beds for Interested Orc hard Place t en ant s to care for. The association has arranged grass cutting for the area dur i ng th e s umme r. Bradshaw stated that the Housing Authority may contact the Parks Division to see if they will rototill the flower beds for the tenants so they can plant their flowers . There was discussion concerning trash collecting in the area of the Santa Fe and Highway 285 in erchange. Commissioner Bradshaw suggested that perhaps it could be arranged through Arapahoe County to have some DUI offenders assigned to clean up the area as a community se rvice to help to work off their offense . Director Romans will check into the possibilities of this arrangement, which, because of the location of the Interchang e, may Include a join t effort with the City of Sheridan. The meeting was adjourned at 7 :30 p .m . • I • • • • • .. - CITY OF E:-JGLEWOOD PLANNING AND ZONING COMMISSION March 5, 1985 CALL TO ORDER. 9 The regular meeting of the City Planning and Zoning Connnission was called to order at 7:00 p .m. by Chairman Venard. Members present: Magnuson , Beier, Stoel, Allen, and Venard. Carson, Barbre, McBrayer. Members absent: Also present: Dorothy A. Romans, Assistant Director of Community Development. Susan T. King, Senior Planner. Il. APPROVAL OF MINUTES. Chairman Venard stated that the Minutes of February 20, 1985, were to be considered for approval. Stoel moved: Magnuson seconded: The Minutes of February 20, 1985, be approved as written. The vote was called on the motion to approve the Minutes. AYES: NAYS: ABSENT: Ill. Magnuson, Beier, Stoel, Allen and Venard. None. Carson, Barbre, McBrayer . CASE 114-85. FINDINGS OF FACT. Comprehensive Zoning Ordinance Chairman Venard stated that the Findings of Fact on Case 114-85, the Comprehensive Zoning Ordinance, were to be considered. Magnuson moved: The Findings of Fact for Case 114-85, the Comprehensive Zoning Ordinance, be approved as written. Beier seconded: AYES: NAYS: ABSENT: Magnuson, Beier, Stoel, Allen and Venard. None. Carson, Barbre, McBrayer. DISCUSSION OF 1985/1986 GOALS. IV. The Commission reviewed the Goals for 1984/1985. Mr. Allen suggested that the first objective, the City-wide residential trash collection, be kept as a 1985/1986 objective. Discussion followed. Mr. Allen stated that, in his opinion, this should be the Number One objective of the Commission. He reviewed the effective program which Longmont has begun, and talked about the • I • • I • • • • -2- Minnesota c ity which collects, disposes of a nd reclaims its trash. He suggested requesting funds for additional studies . Mrs. Rom ans suggested contacting DRCOG to see if any r eg i onal s tudies had been undertaken. The Conun ission agreed tha t progress had been made on Goal #2 , the development of property along Santa Fe and the South Platte River, and decided to remove that goal from the n ew list. The third objective, a study of the Fa irg r ound property, was also removed from the list. The fourth objective from last year's list, the review of Swedish Hospita l master plans and the potential impact on the neighborhood, was retained, with the addition of a possible study of pedestrian traffic on East Hampden Avenue, and a request for another meeting with Swedish officials. The Commission removed Objectives 5 and 6, the supp o rt for the City Hall and the survey of o ther c onun unities to determine the image of the City, because these are already in progress. It was suggested that a letter be written to the City Council expressing continued support for the new City Hall. Number 7, the development of a promotion plan for Englewood, was designated a long-range objective, and was retained on the list. Number 8, the review of the report regarding City traffic patterns was retained, with a request that the Master Street Plan be reviewed for necessary changes. Numbe r 9, a solar access ordinance, was retained. Number 10, a study to determine the feasibility and source of funds for Oxford Parkway from Broadway to Santa Fe, was retained, and a new committee appoint e d, with Mr. Venard a s Chairman and Mr. Magnuson and Mr. McBrayer on the conunittee. Objective 11, identification of areas to be annexed, was retained. Number 12 was retained. This concerned joint meetings with the Conunissione rs of Sheridan, Greenwood Village, and Denver; and Littleton was added to the list. Obj ec tive 13 was ret a ined. This concerned the review of the Subdivision Regulations and a review of the handbook. Number 14 was retained. This objective concerned the finalizin g of agenda suggestions for a meeting with City Council. The Commiss ion decided to add a stud y to include zone changes, and revisions of the Zoning Map. Further objectives may be added at the meeting of the Planning Commi s sion to be held on the second of April . The Commission asked that copies of the updated goals be mailed to all members. Mr. Stoel questioned the landlord licensing proposal, and stated that many peo ple have expressed objections to him. v. DIRECTOR'S CHOICE. Mrs. Romans asked how many Conunissioners wished to attend the DRCOG meeting. Only Mr. Carson intends to go. • I • • • • • • • • -3- VI. COMMISSION'S CHOICE. Mr. Allen suggested asking the Council for funds to study a recycling process. It was also decided to investigate what DRCOG has learned concerning trash storage and recycling. Mr. Allen s t ated that the trash situation should be recognized as the most important goal to be forwarded to Council. VII. ADJOURNMENT. The meeting adjourned at 8 :12 p.m. • I • • • • • - MINUTES Englewood Public Library Advisory Board ~larch 12, 1985 9 In the absence of Chairman Valdes Ms. Lois Sterling, Vice-Chairman, called the regular meeting of the Library Advisory Board to order at 7:45 p.m. PRESENT: Lois Sterling, John Peterson, Gerald Sampson, Kay Van Valkenburg, Dorothy ll'heelehan REGRETS : Jerry Valdes, Debbie Dix, Bruce Hogue, Al Quaintance ALSO PRESE T: Sharon Winkle, Director of Libraries Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. Ms. Sterling presented the Chairman 's Report beginning with discussion of the American Library Association Annual Conference being held in Chicago, July 6-ll, 1985 . 85-6 MOTION: That the Library Board send Chairman Valdes (or appointee) to the Annual American Library Association Conference. Funds are budgeted. Moved by: Ge rald Sampson Seconded by: Kay Van Valkenburg Motion carried. Ms. Sterling asked for volunteers to attend the 2-day State Library-sponsored workshops on April 19-20 at Boulder. Sharon Winkle and Dorothy Wheelehan plan to attend. Ms. Sterling turned the meeting over to Sharon Winkle for the Director's Report. There was a brief discussion on the Goa l s & Objectives for Englewood Public Library document distributed earlier to the Board. With no changes discussed Is. Winkle plans to distribute a finalized packet to both Board and Staff in the near future. There wa s discus sion on the Library Rememberance Fund with Ms. Wheelehan asking that Public Relations suggestion s and discussion be placed on the agenda for April. Is. Winkle gave a brief update on the Library Security System. Ordinance 11 -9-7 "Safeguarding Englewood Public Library Property" was passed on first reading . The second read mg will be on March 18th. The ordinance will be final 30 days thereafter, well in advance of the i nstallation of the security system . There was discussion regarding the security system and plans to have a "target" party for volunteers helping to apply targets to books and other items in the public service collection. continued .... • I • • • • • • -2- At their February 20 meeting, the Joint Arapahoe County Library Boards decided to have only 2 meetings per year instead of 4. Future, more fully developed, programs will be structured by APAL and will use a board member from each of the libraries to work in liaison with APAL in determining the agenda. The Board agreed that 2 meetings would be more productive and a representative will be chosen from Engle-wood at the April meeting. Director's Choice Ms. Winkle gave an update on the Denver Public Library situation. The 5-member executive col!Dllittee was formed and received the State Legislature Joint Budget Committee (JBC) reco111Dendation that $800,000 be put forward in support of the Colorado Resource Center (CRC) for the coming year. The Denver Public Library Commission will meet on March 13 to determine the types of service that could be provided at the $800,000 funding level. The long term goal is to have Denver named as a state resource in legislation. There was brief discussion on this topic. Members' Choice John Peterson asked that we appoint a committee for the Board/Staff Picnic at the April meeting. Dorothy Wheelehan noted her appreciation for the parking improvement at the Library/ City Hall. She personally noticed more parking space for patrons, and the other Board members agree~ based on their own observations. It was further noted that this new parking allocation does not solve the problem, but certainly improves the sit- uation. At peak hours the visitor parking is still very limited. The Statistical Report for February 1985 was briefly discussed, again noting that the decline in circulation may be due to the construction in the area and the lack of enough parking spaces. No committee reports. No unfinished business. 85-7 MOTION : Tha t the Minutes of the February 12, 1985 Meeting be approved as presented. Moved by : John Peterson Seconded by : Dorothy Wheelehan Motion carried. Meeting adjourned at 8:37 p.m. 3-14-85 dg I . - • • • • - C 0 U N C I L C 0 M M U N I C A T I 0 N DATE AGENDA ITEM SUBJECT //a_ BOOK THEFT DETECTION SYSTEM INITIATED BY Library Department ACT I ON PROPOSED Recommend Council approve the Co ntract between the City of Englewood and the 3M Company for the purchase and install at ion of a Book Theft Detection System in the amount of $8 966. INTRODUCTION: The Ci ty Council allocated monies in the 1985 budget for selection and purchase of a Library Book Theft De tection System. A Request for Proposal was submitted to the three leading vendors of such systems in January 1985. Two of the vendors (Knogo and Checkpoi nt ) did not submit bid s . The remaining vendor, 3M, submitted proposals for three separate systems. Of these, the lowest bid was for $5,272 for a radio frequency system that did not meet the requirements of the Request for Proposal. EPL staff, therefore, rejected this unresponsive bid and accepted the next lowest bid of $7,786 which did meet the RFP requirements. A table of the proposals submitted appears be low : Ve ndor Proposal Cost Check point -- Knogo -- 3M Radio Frequency $5, 272 3~1 135 0 Electromagnetic S7, 786* 3'1 1850 Electromagnetic $12,358 Library sta ff conjecture s that Knogo did not submit a proposal because it is decreasing activity in the library securit y market in order to concentrate its efforts in the retail security market. It is believed that Checkpoint did not submi t a bid because the RrP released by the Englewood Public Library specified an electromagnetic system and Chec kpo int vends only a radio frequency system . The attached co ntract was co n structed jointly by EPL and the City Attorney 's Offi ce and reflects the requirement s of the Request for Proposal. This contract provide s for the purchase, insta llation, accept ance test ing and maintenance of a Book Theft Detection System and related component s that will meet the needs and requirements of the Englewood Puhl ic Library now and in the future, as i t can easily be removed and reinstalled in a nci. faci 1 i ty. RFCOMME !'\DED ACT! ON: Cou ncil approve the a ttac hed contract between the City and 3M i n the amounl of S8,96o. _ _,) ( *In addit ion to the system described in the proposal, 3M will supply to the City the fol lowing components md s uppli es reque s ted by the City: • I • • ( • • • • 2 ea -Model 810 Book Holders: $190 ea .-Model 930 Desensitizer: $75 ea.-Model 951 Sensitizer: $75 4000 -Model DS-B2 Progranunable Detection Strips: $560 2000 -Model DS-Bl Programmable Detection Strips: $280 Total Price of Additional Components and Supplies: $1,180 SUGGEST ED ACTION: MOVED BY SECOND YES NO ABSENT • I • • ( ( • • • • LIBRARY SECURITY SYSTEM CONTRACT THIS CONTRACT IS, made and entered into as of the~ day of March , 1985, by and between the CITY OF ENGLEWOOD, hereinafter referred to as "the City," and 3M CORPORATION, hereinafter referred to as "3M", and the parties agree as follows: The City shall and hereby does purchase an Electronic Security System from 3M, under the following terms and conditions. SECTION I . DESCRIPTION OF SYSTEM TO BE DELIVERED TO THE CITY BY 3M. 1. System to be furnished to the City by 3M is the 3M Tattle- Tape Brand Model 1350 and components described in 3M's "Proposal for an Electronic Security System for Englewood Public Library," a copy of which is attached hereto as Exhil;>it A, all of the provisions of which are incorporated into this Contract. a. Components of the Model 1350 System to be delivered by 3M are as follows: l each -3M Tattle-Tape Brand Model 1350 Sensing Unit. 1 each -System Mounted Locking Exit Gate l each -System Mounted Locking Entrance Gate 1 each -Model 950 Sensitizer -Desensitizer l each -Model 930 Desensitizer l each -Model 810 Book Holder l each -Photoelectric Patron Counting System l each -Installation l each -Freight 1 each -90 Day Warranty 1 each -One-Year Maintenance Agreement 5,000 -Model DS-B2 Programmable Detection Strips 1,000 -Model OS-Bl Programmable Detection Strips 60 0 -Cassette Markers TO TAL PRICE FOR ABOVE SYSTEM, SUPPLIES, AND COMPONENTS: $7 ,786.00 2 . In additi on to t he sy s tem d e scribed above, 3M wi ll supply to the Cit y the fol l ow i ng components and supplies: 3 . 2 each -Mod e l 8 1 0 Book Holders: $190 l each -Model 9 3 0 Des e nsitizer: $75 l each -Model 951 Sensitizer: $75 4,000 -Model DS-B2 Programmable Detection Strips: $560 2 ,000 -Model OS-Bl Programmable Detection Strips: $280 TOT AL PRICE OF ADD IT IONAL COMPONENTS AND SUPPLIES: $1,180 TOTAL PRICE FOR SYSTEM SUPPLIED TO THE CITY BY 3M CORPORATION: $8 ,966 • • I • • • • • SECTION II. GENERAL TERMS AND AGREEMENT. 1. 3M agrees to provide the above system and components so that they conform to existing state and local fire and building codes, that they are in compliance with the American Standards Specifications for Handicapped, that they conform to the requirements of the 1984 National Electrical Code, and that they are Underwriter Laboratories listed (where appropriate). Interpretation of this contract is to be pursuant to the laws of the state of Colorado. 2. 3M agrees to make complete delivery of system, supplies, and components to the City within 45 days of receipt of purchase order and delivery of detection strips (targets) and ancillary equip~ent required for target application to the City within 15 days following receipt of Purchase Order. 3. 3M agrees to carry insurance on the complete system in an amount equal to the total cost or value of the system, su pplies , and components, whichever is greater, until final acceptance by the City. 4. 3M agrees to train the staff of the Englewood Public Library in the use of the system, supplies, and components. Training will be conducted by the local 3M Representative as follows: Training on Insertion of Security Strips -Within 3 working days of receipt of security strips and ancillary equ ipment . Training on Sensitizing and Desensitizing of Library Materials and Training on Working with Public -"Mock" training session within 30 days of receipt of Purchase Order, and prior to installation of System; "Hands-On" training session within l day after installation of system at a time when the Library is usually closed to the public but staff are regularly scheduled to r eport to work. 5. 3M agrees that the system and components will be installed by 3M factory -trained installation personnel within 3 days after notification by the City of receipt of the system. 6 . The City attests that it will begin a 30-day Acceptan ce Test of the system and components, as specified in the "Reques t for Proposal for an Electronic Security System for the Englewood Public Library ," and that such test will begin with in 10 days after installation of system and training of Library staff on use of the system by 3M representative. 3M agrees to payment schedule and acceptance procedures as outlined in the "Request for Proposal for an Electronic Security System for the Englewood Public Library." ( 7. 3M agrees that it will provide a 90-day warranty tha t covers parts and labor of the system and components , and such per iod will not begin until completion of the factory inst allation . -2- • I • • ( • • • - 8. 3M agrees that the start of first year's Maintenance Agreement will begin immediately following the expiration of the initial 90-day warranty period. Maintenance will be provided by the local 3M service representative as specified in the "Request for Proposal for an Electronic Security System for the Englewood Public Library." 9. 3M agrees that the system and components provided to the City under this Contract are easily transferrable to another location of the City's choosing, if it becomes desirable to do so in the future. 3M agrees that the local 3M service representative will oversee the disassembly, transfer, and installation of the system to the new site. Cost of any such transfer of system will be borne by the City. 3M agrees that the components and supplies furnished under this contract for the Model 1350 System are fully compatible with the 3M Model 1850 System. 10. The City agrees that it will meet the site preparation and pre-installation guidelines as outlined by 3M in the "Proposal for an Electronic Security System for Englewood Publ ic Library." 11. 3M agrees to abide by all provisions in the "Request for Proposal for an Electronic Security System for the Englewood Public Library" and the " Proposal for an Electronic Security System for Englewood Public Library." 12. 3M and the City agree to amend this contract as they may deem necessary at some future date, pending mutual agreement on the part of both parties. Amendment will occur through documents signed by authorized representatives of the respective parties. Amendment of one portion of the contract will not invalidate the other unchanged portions. SO AGREED. ATTEST: ATTEST: ex off1c10 City Clerk-Treasurer -3- CITY OF ENGLEWOOD By-.=::::-=-::=--.----.=-:..-:--.r.~=-=-~~ Eugene L. Ot1s ,M ayor • I • • n • • • - C 0 U N C I L C 0 M M U N I C A T I 0 N DATE March 26 , 1985 INITIATED BY AGENDA ITEM /lb SUBJECT Municipal Golf Course Ground- water Pump Back System Gary p iede p irectar of Epq i neerjpq Seruj c es ACT I ON p RO POSED· _ _;.:R:.::e;;:c;;:o:::mm=e:.:.n:.::d~t:.:.h:.::e:......::a:.:w:.::a:.:r:..:d::.....:o::.;f"-t"'h"'e"-'E"'n"'g"""'-1 .:::e.::w.:::oo=d'--"Go"""l"'f._,,C.,.o,,.u .. r"'s"'e'-'G .. r ... o ... u .. n..,d"'w"'a"'t"'e~r..._ Pum p Back System Pro ject BACKGROUND The fluctuating water level in the four golf course lakes on the east side of the South Platte River adversely effects playing conditions on the Municipal Golf Course. This problem is caused by seasonal changes of flow in the South Platte River which determine s the ground water e l evation ad- jacent to the river. The least expensive solu ion of interconnecting the lakes to the river by a series of pipes was installed several years ago and has not resolved the problem. The consulting firm of McLaughlin Wa ter Engineers was hired to study the problem and design a solution . They determined a pump station would provide the most rel iable means of c ontrolling the water surface e l ev- ations of the golf course lakes . The contract , Municipal Golf Cou rse Groundwater Pump Back System , wi ll provide one pump with a capacity of 2 ,000 gallons per minute that is designed to main ain the lakes at a constant elevation of 5 ,260. This elevation will provide the proper land areas between the lakes as wa s o r iginally intended. FINANC IA L On March 2 , at 10:00 a .m. the public competative bids were opened for The Englewood Golf Course Groundwater Pump Back System. Five bids were received as follows: • ( • • • - 5 . U.S. Contractors , Inc . $135 ,950.00 Engineers e stimate 69 ,364.00 *Total roJect Funding Available in PJF $1 25 ,000 Cons ruc t ion per low bid 79 ,4 80 Power installation per Public Service Co. (estimate ) 15 ,000 Construction inspection 6 ,000 Projec t contingency 1 0\ 8,000 ProJec fund balance $16,520 * These funds were approved in the 1st quarter 1985 PIF based o n the f ol lowing sources: $25 ,630 Co lorado Water Conservation Grant Refund 1 0 ,000 Go lf Course F und 89 ,370 PIF fund b alance $125 ,000 Total Because this project will take until mid Ju l y to be c omplete , we a s ked the bidders o bid an alte rnate to prov ide temporary p umping during construction to maintain the lake wat er level. The low bid for this alternate was $27 ,4 08 . We feel that is too mu ch to pay and herefore would like to use the $1 6 ,520 project balance to rent pumps utilizing city crews to provide thi s effort , if i can be economically a ccomplished . RECOMMENDATION Tierdael Cons ruction Company is newly formed by two individuals from Northern Const r ction who hav a good reputation in the construction industry. Tierdael has recent ly been awarded a $228 ,000 project with the Denver Wa ste Water Division. First National Bank of Englewood is providing their financial surport and feel the two owners are competent businessmen . Continental Fidelity and Surety Insurance Company s a ed that the contractor can easily be bonded for both the Englewood nd Denver proJect. Based on all of h above information, we recommend that the Englewood Golf Cou rse roundwater Pump Back Sys tem ProJect be awarded to Tierda el Construction Company with h low bid of $79 ,480.00 . • I • • • - MUNICIPAL GOLF COURSE ANALYSIS OF CHANGES IN WORKING CAPITAL Working Capital, January 1 Source of Funds Contribution: Proceeds from bond sale PIF for Debt Retirement Contributions Revenues Total Applica t ion of Funds: Expe nd i tures (excluding depreciat i on) Increase in restricted cash Debt Retirement Advances for construction Addi ions to property, plant and equipment Total Working Capital, December 31 AS OF 12/31 /84 Budget 1984 $ 189 ,258 ---------- ; 535,800 ---------- 535,800 ---------- 467,853 10,000 19,580 ----------497,433 ---------- $ 227,625 :az======== • Actual 1984 $ 201,520 ---------- 498, 972 ---------- 498,972 ---------- 446,089 7,491 15,000 69,498 ----------538,078 ---------- $ 162,414 ====z::aa=:s 0 Budget 1985 $ 162,414 ---------- 583,186 ---------- 583,186 ---------- 510,491 15,000 59,876 ----------585,367 ----------• $ 172,434 :z:c======== • • • • MEMORANDUM TO: FROM: DATE : Andy Mccown, City Manager Gary Hi gbee, Finance Dire ~ March 28, 1985 SUBJECT : 1984 Go lf Cour se Budget Below a re two reports. The first report being a report of retained ea rnings for the golf course for the years 1983 and 1984 , the second report i s an analy s is of changes in working capital for the golf course . As the year end 198 4 retain ed earnings report indicates there was $68,236 on 12/31/8 4. In order t o comply with the bond covenants for the golf course the "Ret ained Earnings Reserved for Bond Covenants" should be $69 ,406 and the minimum "Unreser v ed Retained Earnings" for the golf course at year end should be no less than $zero ($0) not the negative ($1 ,170) as shown. In our 1985 golf course budget we pro jec ted there would be a working capital of $217 ,90 7 at year end 1984, and as the analysis of changes in working capital report below shows the actual year-end working cap ital f i gure of $16 2,414 or $55,493 below the forecast. This change in work ing capital at year end i s attributed to several different things. The first being the beginning January 1, 1 984 work i ng capital was overstated by $10,000 , actual r evenues came in un der the budget by $27,630 , and expenditures totaled $17,863 more than projected. Since the 1985 golf season has not really begun it is difficult to de ermine how successful our 1985 golf season will be. Based upon the 1984 year -end retained earning s, and a declining year-end working capital figure, we have great concern about the advisability of appropriating addi io n al funds at this ime from the Go lf Course Fund to pay for this pr oJect . Re a1ned Earnings January l Add e Inco e Total Re ained Earnings Retained Earnings Reserved for Bond Covenants UnrPserved R ained Ea rnings Total Retained Earnings 1983 $ 54 ,658 31 , 658 $ 86,316 ========= $ 61 ,915 24 ,4 01 $ 86 ,316 ========= 1984 $ 86 ,315 (18 ,080) $ 68,236 ========= $ 69 ,4 06 ( 1 ,170) $ 68 ,2 36 ======:=== . o e : The ($1 ,170) balance in unreserved retained earnings means that we do not have enough o comply with the bond covenants . However, since the a oun is ilTtl'!la erial , we are okay. • I • • - • • • • - C 0 U N C I l C 0 M M U N I C A T I 0 N DATE March 26, 1985 INITIATED BY ACTION PROPOSED BACKGROUND AGENDA ITEM J SUBJECT Supplement to Permit No. (CS 8224) Gary Diede. Directgr pf Epgineerjng Senrices Recgmmend the E xec pt iap of Supplemental Pennit from p11 r li n9ton Northern Railroad Company A permit granted to the City of Englewood by Colorado & Southern Railway Company, now Burlington Northern Railroad Company, on October 27, 1973 to allow construction and maintenance of a concrete apron within their right- of-way needs to be supplemented to allow for the rehabilitation of the West Harvard Gulch Storm Sewer outfall. Rehabilitation of the outfall, located between South Raritan Street and the South Platte River and just north of West Yale Avenue, is necessitated by severe erosion around the existing concrete apron. The design and construction of the rehabilitation project is being designed and funded by Urban Drainage and Flood Control District as part of their maintenance program. FINANCIAL There i s no fee for the railroad permit. RECOMMENDATION I t is r comm end e d t h at t he License Agreement, supplementing Fermi t o . (CS 822 4) , b e executed with Burlington Northern Railroad Company allowing Englewood to r ehabilitate and maintain the outfall for west Harvard Gulch s t o rm sewe r railroad right-of-way. • I • • • Rr.SOLUT lON NO. 14 SEHlES OF 198~ • • • l\. RESOLUTION APPROVING LICEN.SE AGREEMENr BE'IWEEN nlE CITY OF E~~OOU AND BURLING'I'ON NORTHERN RAILROAD C<l'1PAN'i FOR REHABILITA- TION OF nlE WEST HARVARD GUI.CH STORM S~R OUTF/\IL BE'IWEEN SOUTH RARITAN STREET AND nlE SOUTH PU\TTE RIVER OUTLE:I' STROCTURE. WHEREAS, Penni t (CS 8224) dated O:::tober 27, 1973, issued to City of Englewood by 'nle Colorado and Southern Railway Company, predecessor in interest to SJrlington Northern Railroad Company, authorized construction and maintenance of a concrete apron and facing upon and across said Railroad's right of way at Englewood Station; and WHEREAS, because of severe erosion, it is now necessary for the rehabilitation of the West Harvard Qllch Stonn Sewer outfall between South Raritan Street and the South Platte River on said Railroad's right of way; and WHEREAS, Burlington Northern Railroad company desires a supplement to said Pennit (CS 8224) authorizing such construction on the railroad right of way; NO.~, THEREFORE, BE IT RESOLVED BY THE CITY roJNCIL OF nlE CITY OF ENGLEWO'.>D, COLORAOO, AS FOLLCXqS: Section l. City Council hereby approves the attached License Agreement as a -supplement to Permit (CS 8224) , "Contract for Encroachment Along Right of Way" da ted O:::tober 27, 1973 bet.een 'nle Colorado and Southern Railway company (predecessor in interest to Burlington Northern Railroad Conpany), to allow for the rehabilita- tion of the west Harvard G..llch Sewer outfall between South Raritan Street and the South Platte River outlet structure just north of West Yale Ave. Said License Agreement is incorporated herein by reference. Section 2. City Council hereby authorizes the Mayor to sign and ex officio-City Clerk-Treasurer to attest said License Agreement on behalf of City Council and the City of Slglewood. ADOPTED AND APPROVED the lst day of April, 1985. ~ene L. Otis, Mayor Attest: ex of(1c10 C1ty Clerk-Treasurer • I • • , • • • • I, Gary R. Higbee, ex officio City Clerk-Treasurer of the City of Englewood, Colorado, hereby certify the above is a trlle, accurate and canplete copy of Resolution No. , Series of 1985. Gary R. Higbee • I • • • • • • - LIC ENSE AGRE !:}1 El r TH I S LICENSE AGREE1'1EllT, mcrl e this da y of , 1985 , be t ween BURLING'l'ON NORTHERN Rl\ILROAD CO'\PANY, herein referred t o as "Burlington," and the CITY OF ENSLEWOOD, a mLIDicipal corpora- tion of the State of COlorado, herein referred to as "City" or "Licensee." WHEREAS, the City of Englewood previously entered into Contract for Encroachment Along Right of Way with 'ltie COlorado and Southern Raiilway Canpany, predecessor in interest to Burlington Northern Railroad CCmpany, (Permit No. (CS 8224) authorizing construction and maintenance of a concrete apron and facing upon and across said railroad's right of way; and WHEREAS, because of s e vere eros i on around the exist ing outlet structure, it is necessa ry to construct an improved outl et structure for the Wes t Har vard Gllch Storm sewer located between South Raritan St reet and t he South Platte River outlet structure and just north of Yale Avenue on 8..Irlington's right of way; and WHEREAS, design and construction of the project is being directed and funded by urban Dra i nage and Flood control District as part of their 1984 Maintenance Progrc.n; and WHEREAS, Burlington desires a supplement to Permit No. (CS 8224) au thor i zing the City to proceed with this project; WITNESS ETH 1 . The t e rm "Licensee" shall inclooe enployees , agents and contr actors of Licensee. 2. The t e rm "property" as used herein refers to real prope rty and inc looes easanents, rights of way, and other Burling ton interests i n land and may sanetimes be referred to herei n as "railroad propert y." 3 . Bu rling t on, b y thes e prese nts, wi thout warrant i ng title or interest , and subject to t he covenants hereinafter set forth , d oes hereby authorize Licensee , its successors a nd assigns , t o : a . Excavate and only excavat e , move and r anove earth , d ig and mov e ground covering and debris , to construc t t he improved outlet structure for the West Ha rvard G.llch Storm Sewe r between So uth Raritan Street and the South Platte River ou t l et structure just north of west Yale Avenue , at Milepost 6 .40 as s hown on Ex hibit A attached hereto and incor po rated he r ei n by r efer ence . b. Licensee , prior to the beginning o f any e xcavation wha t e ver , shall constrl.lCt a sturdy security f ence at least 6 feet t al l and suff icient to prevent entry by persons , incll.Xling • I • • - I • • • - 111.1 olvc•1 L··nL lr··s1•..1 ~>N ;, nn,1 s .iid lvnce sh.tl l conpl ct ~ly enclose • .my ..i11,l a11 cxc iv..ition . c . License<.' shall comply wi th the provisions of O"l apter 44 o[ th Uniform Buading Co:le 1983 Fdition. d . ln grdnting th is Li cense, Burlington r eserves the right to make full use o( the property involved as may be necessary or convenient in the operations of the r ail road . e . Licensee shal l complete its installation, clear the ar d of all construction debris and restore the area to its preex isting cond ition within 45 days from the date of conmencement of construction . f . Licensee will use all reasonable means to prevent any loss or dam age to B..!rlington o r to others resulting fran the construction , modificat ion , replacanent , r epair , o peration and ma i ntenance of Licensee's installation . 4. Licensee sha ll indemnify and save hannless Bur lington, its officers , em ployees and agents, against any and all clai~s, damages , actions or causes of action and expense to wh ich it or they may be subjected by reason of Licensee's installa tion being located with in and across the property of Burlington or by rea son of any work done or o~issi on made by Licensee, its agents or employees, in connection with the construction, operation , modification , replacement , maintenance , repa i r or removal of Licensee 's installation . 5. All work authorized by this License s hall be performed by the Licensee at no expense to &!rlington and, except as otherwise set forth herein , Licensee shall own and maintain its installation thereafter . 6 . The rights and privileges granted in this License are subject to pr ior agreements , licenses and conveyances, recorded or unrecorded , and it s hall be the Licensee's sole responsibility to determine the existence of any rights , uses or installations conflicting with the Licensee's use of Burlington's property hereund er and to resolve any con[lict. 7 . Upon abandonment o( any right or privile3e herein granted , the right of Licensee to that extent shall terminate, but its obliga tion to inden i fy and s ave har1nless Burlington, its officers , enployec>s and a~ents , s hu ll not t e rminate in any event . R. Th<: rl)h s gr nted Licensee hereunder may no a ssi gned without thf> written consent of Burlington . 9. Burlington may, by giving (30) days' written notice, t erm inate this JV)r!:"31l e nt. -'}- • I • • • • < • • • • 10. Licens ee shall canpl y wi th all a p plicable l aws and orui nances and a ll rules , r eg ula t i ons and requ i remen ts of any go ve rrrnen ta l authority pranulgated thereunde r controlling e nv ironnenta l standards and conditions of the pranises . If, a s a r es ult of t he Licensee's occupancy of the pranises and its opera tions here under, any such law, ordinance, rule, regulation is v iolated, Licensee shall protect, save harmless, defend and i ndemnify Burlington fran and against any penalties, fines, costs and expenses inclooing legal fees and court costs incurred by City, caused by, resulting fran or connected with such violation or violations. IN WITNESS WHEREOF, this instr1.111ent has been executed as of the d ay and year first above written. Attest: Title : Attest : ex officio Ci ty Cle rk-Tre asurer BURLiterON NORTHERN AAILROAD ca-tPANY Title: CITY OF EN>LEWOOD Eugene L. Otis, Mayor '!be un dersigned a uthorired o ffi cer of~--------- has read the forego i ng Li cense and agrees for al'ld in behalf of said~--.,-,,---,-,,---------~ that it will accept and will abide by all the teIIl\s and conditions thereof. LICENSEE: ATTEST: Title By Title (SEAL) Address: Phone: • I • ~ I ( I • -·I \ • • • ' ' \ ~ .- i ' ' ' ... "• .. • . '\ ·I ··,· 1 .. l· ' ' \ \ ' .• -.···~ ~ \. 0 r i-J t To 111.,.,,.,, -XHIB IT • I -Cowc . APitow -w/ CATC.1-1 aA.••"-'&( 1>11 ... li.IAG. .. ~·-1.J.u .. A"r'T.-.CMU. Perl'IUI! .. : C.l"l'."f 01" E ... O.~LWOOO M .~: '--40 TOWN El.lGU:WOOC> COUNTY :~llAPA"OC STAT[:<:.oi.oa"'°o llURL INGTON NORTH[RN RA IL ROAD CO . Dfllc1 t1f Areo Eno•nMr -DU1V!lt, COLO. Stele 1"• lod 0011 2.·11·85 \ P'11t 20917 09 0 E1n 1 bol No OR C. 4 50 \·, L.: .,,,: ~e ·e °"'""'0 01vol0"' ~~ I • • , , ( • C 0 U N C I L DATE March 1, 1985 • • • C 0 M M U N I C A T I 0 N AGENDA ITEM I I SUBJECT Hike/bike trail from north boundary of Englewood Golf Course along South Platte Ri er INITIATED BY E. P. Romans, Director of Parks and Recreation Dept. ACTION PROPOSED Approve agreement between the City of Eng 1 ewood and South Suburban Metro Recreation & Park District to construct a hike/bike tra i l. For the last several yea r s, the City of Englewood has been at tempting to construct two segments of the South Platte River Trail which run through Cit y -owned property. One segment is about 3/4 mile long and extends from the north end of the Englewood Golf Course to Oxford Avenue, and the other segment, located near Centennial Park, is 475 feet long . The City has been able to appl y for, and receive, a 50/50 matching grant for these segments of trail f ro m the State Trai 1 Fund . Thi s grant cannot be transferred to another entity. The City will al so have a good chance to receive $73,000 from the Corps of Engineers, but these funds will not be ava il able for several ye ars. The City has promised $100,000 for trails to the South Suburban Park Foundation, who has taken on the sponsorship of seeing that the South Platte Trail is extended from Hampd en Avenue to W. Belleview Avenue, and eventually to Chatfield Da m. The South Suburban Metro Recreation and Par k District is also anxious to see that the South Platte Trail is completed and has volunteered to take responsibility to actually construct the trail for any group that will supply the funds. It behooves the City of Englewood to take advantage of this assistance and contract with the South Suburban Metro Recreation & Park District to construct the trail, provide what funds the City now has for the trail ($100,000 from State, $100,000 from Ci y budget) and have the South Suburban Park Foundation provide any additional monies to complete the trails. The City has only $100,000 budgeted at present but must budget another $100,000 that will be reimbursed to the City by the State when the trail is completed in the Fall of 1985. The proposed agreement provides for the South Suburban Metro Recreation & Park Di s trict to contract with the City to construct the trail. This agreement provides that all ~t eps in bid ding and construction of the trail will need to be approved by the City of Englewood. Because these segments are on City-owned property, the City will be responsible for maintaining these trail segments . • I • , • • • ,. - ORDINAOCE NO. BY AlJI'HORITY SERIES OF 198'~5--- A BILL FOR COOOCIL BILL NO. 2 l~YCOOOCIL MEMBER ¥{{1 AN ORDINAOCE APPROVI~ AN AGIB™ENr BE'IWEEN 'ffiE CITY CF ENiL~OOD AND SOUTH SUBURBAN METROPOLITAN ROCREATION AND PARK DISTRICT 'IQ COOSTROCT A HIKE/BIKE TRAIL F101 THE NORTH BOUNDARY CF ~~000 GOLF COURSE 'ro WEST OXFORD AVENUE. WHERF.AS, the City of &lglewood is the owner of the hereinafter described lands; and WHERF.AS, South &.lburban ~tropolitan Recreation and Park District desires to construct and maintain a recreational trail across the lands of the City; NCW, 'ffiEREFORE, BE IT ORD.\INED BY THE CITY COUN:IL CF THE CITY OF EKiLl!WOOD, OJLORADO, AS F<X.LCMS: Sect ion 1. City Council hereby approves the agreement between the City of Ehglewood and South &.lburban ~tropolitan Recreation and Park District, a copy of which is attached hereto and incorporated herein by reference, to construct a hike/bike trail fran the north boundary of &lglewood Q>lf course upstream to hest Oxford Avenue, taking a course that is mutually agreeable to the City of Englewood and South &Jburban ~tropolitan Recreation and Park District. Section 2. City Council hereby authorizes the Mayor to sign and the ex officio City Clerk-Treasurer to attest said agreement on behalf Of City Council and the City Of &lglewood. Introduced, read in full, and passed on first reading on the 1st day of April, 1985. 1985. Published as a Bill for an ordinance on the 3rd day of Apr il , Attest: Eugene L. Otis, Mayor ex off1c10 City Clerk-Treasurer • I • • • • • • • I, Gary R. Higbee, ex officio City Clerk-Treasurer of the City of Fnglewood, Colorado, hereby certify that the above and forego i ng is a true, accurate and canplete copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the lst day of .April, 1985. Gary R. Higbee • I • • • • - C0NTRACr 'ro COOSTROC'T HIKE/BIKE TRAIL FRCl1 NORTH BOONDARY OF ENiLBllOOD OOLF COORSE TO WEST OXFORD AVENUE THIS CCNl'RACI', made this day of , 1985, between the CITY OF ENiLBllOOD, a Colorado mu11c1pal corporation, hereinafter "City," and OOUTH SUBURBAN MEl'ROPOLITAN IID:REATION AID PARK DISTRICT, a quasi-nunicipal corporation, of Arapahoe County, Colorado, hereinafter ''District;" WITNESSETH WHEREAS, District and the Ebglewood Parks and Recreation Ccrrmission desire to cooperate in the construction of a section of the south Platte River Trail (hike/bike trail) fran the north boundary of the Ebglewood Golf Course upstrean to W2st oxford Avenue; City shall contract with District for District to construct the herein described trail for the City. ~ THEREFORE, the parties hereby covenant and agree as follows: 1. District will prepare trail specifications, call for bids and supervise construction of south Platte River Trail (hike/bike trail) fran the north boundary of the Ebglewood Golf Course upstream to West oxford Avenue in the City of Ehglewood. All plans (including for the exact location of the trail as is mutually agreeable to the City of Englewood and south 9.lburban Metropolitan Recreation and Park District), specifications and awarding of bids must be approved by the Cit before start of construction. 2. City agrees to be responsible for the ultimate completion of said trail and maintenance of said trail after canpletion. 3 . District shall meet all requiranents as set forth by the Colorado Parks and OJtdoor Recreation Department and u.s. Corps of Engineers in the expenditure of funds so as not to disqualify reimbursanent of a $100,000 grant fran the State Trail Fund or any additional grant funds fran the U.S. Corps of Ehgineers. 4. District must complete the trail fran these funds fran the north boundary of the Ehglewod Golf Course to West oxford Avenue before beginning construction on any other section of the South Platte Trail, unless otherwise agreed by the parties. I • • I • • • ,. • 5. Payrrent shall be made to the contractor by the City fran State reini:>ursable funds ...tlen a section is canpleted to the satis- faction of the City after its inspection of the construction. A detailed expenditure on work canpleted must accanpany each request for payment so that the City can be reini:>ursed for expenditures fran the Federal and State grants. Inspection shall be made within a reasonable time and payment made within 15 days after canpletion of i nspection. IN WITNF.SS WHEREOF, the parties hereto set their hands and seals the day and year first above written. soom SUBURBAN MEl'ROPOLITAN ROCREATION AM:> PARK DISTRICT Attest: STATE OF COLORAOO ss. COUNTY OF ARAPAHOE CITY OF El!liLEWOOO BY-----~---Eugene L. Otis, Mayor Attest: The forego i ng i nstr U'llE!O t as acknowledged before me th i s day of , 1 985 by---------------- of South 9.lb urban ~tr opo li t an Recreation and Park Distr i ct. My carmission expires STATE OF COLORAOO COUNTY OF ARAPAHOE ss. No tary Pub l i c Add ress : The foregoing instr\Jtlel1t was acknowledged before me this day of , 1985 by Eugene L. Otis as Mayor and Gary r- Hi gbee as ex officio City Clerk-Treasurer of the City of Englewood. My carmissi on expi res Notary PIJblic 340 0 S. Elati Englewood, CO 80110 • I • • • • - 0 L' " MASTER PLAN ""'....,.,,-.9\11! > • • • ... _.. p:-~:_- 7 "'t" r-.----~ ----l "--.. ·--\ ------,\ ~ ._ ............ ~.._ -. :M -==:---, ~ --------' ,\ "'-___ , __ ____ _._ . ·--0--- • • C 0 U N C I L DATE March 18, 1985 • • • C 0 M M U N I C A T I 0 N AGENDA ITEM I SUBJECT Grant of Utility Easement from Dodson-Thomas Investments for property between W. Warren and W. Baltic Ave INITIATED BY ~~~~E_n~gl_e_w_o_o_d_W_a_t_e_r_a_n_d~S~ew~e~r~B~oa~r_d~~~~~~~~~~~~ ACTION PROPOSED~~~Co_u~n~c_i_l_a~p~p_r~o~va_l__;o~f-'-th~e;......;;e~a~se~m~e~n~t~s_s~u~b_m~it~t~e_d_...bY........,D~o~d~s~o~n-~~ Tho mas Investments for property located between W. Warren Ave. and W. Baltic Ave. BACK GROUND Dodso n-Tho mas Investments wishes to grant a Utility Ea sement to the Ci ty of Engl ewood f or the purpose of constructing, operating, maintaining, re pai ri ng, repl ac in g , removing and enlarging the sewer lines. The develo pers of the property wish to install an 8" sewer 1 ine to be dedi cated t o th e Ci t y of En glewod as a public sewer main, since the City requires all public sewe r ma i ns to be in a ded i ca t ed r ight-of-way or an easement. In addition, the eas ement pro vi des sewe r acc e ss to pr opert ies up -hi l l of the existing se wer. FINANCIAL DETAILS Non e . RECO MM END ATIO N Council app r ova l of the Grant of Utility Easement by Dodson-Thomas Investments to the City of Englewood fortheproperty located between West Warren Avenue and West Bal t ic Avenue in Sheridan Heights, Englewood, Colorado . • I • • • • • • • • 01 :1nr~/\ll:~E NO • HY /\U'l'llORITY SEHIES OF 190~--- A BILL FOR COUt~IL BILL NO. 19 INTl:{OOUCEO BY COUOCIL MEMBER /!;r1. 4---f- I AN ORDINi\OCE APPROVI~ GRAITT OF UTILITIES EASEMFNI' BY DOOSON- THCX'1AS INVESTMENTS 'ro CITY OF El'«iLEWOOD ON REAL PROPER'rY LOCATED BETWEEN WE.ST WARREN AVENUE AND WE.ST BM.TIC AVENUE IN SHERIDAN HEIGHTS, El'l:jLE.WOOD, COLORAOO. WHEHEAS, the developers of property bounded by West Warren Avenue south Pecos Street and West Baltic Avenue on the property owned by Dodson-'fuCJnas Investments; and WHEREAS, the property owner: desires to grant a utilities easement to the City of E>"lglewood for the purpose of constructing, operating , maintaining, repairing, replacing, renoving and· enlarging the lines and appurtenances; OOv , THEREFORE, BE IT ORDAINED BY THE CITY OF EN'.iL&lOOD, COLOAAOO , AS FOLUMS: Section 1. City Council hereby approves the Grant of Uti lities F.asenent by Dodson-Thanas Investments in favor of the City of E>"lglewood, Colorado, a copy of said Grant of Utilities F.asement is attached hereto as Appendix l and incorporated herein by reference. Section 2. City Council hereby authorizes the Mayor and ex officio City Clerk-Treasurer to sign and attest said Grant of Utilities F.asanent on behalf of the City Council and the City of Englewood. Introduced, read in full, and passed on first reading on the 1st day of April, 1985. 1985. Published as a Bill for an Ord inance on the 3rd day of April Att.:~5t : Eugene L. Otis, Mayor • I • • • ' • • • • I, Gary R. Higbee, ex officio City Clerk-Treasurer of the City of Dlglew:>od, Colorado, hereby certify that the above and foregoing is a true, accurate and complete copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the lst day of April, 1985. Gary R. Higbee • I . • t • • Gl<11Nl' OF UT I I. IT !ES EA51111-:l.Ji' THIS GRANT of a utilities easenent (this "Grant") is ma-JL? this day of , 1985 by OODSON-Tll()'1AS INVES'n1ENTS ("Granter") whose address-rs-_____ in favor of the CITY OF ENGLEWOOD, COLORAOO, (11Grantee11 ) .tlose address is 3400 South Elati Street, Englewood, CO 80110; The parties covenant and agree as follows: 1. Easement Property. The "Easement Property" shall mea n the real property located in the County of Arapahoe, State of Colorado, more particularly described as follows: A 30-foot strip of land located in Block 79, SHC RIDAN HEIGHTS, lying 15 feet on each side of the following described center- line : Carme ncing at the southeast corner of Block 79 said po int bears the following two courses f rcni the center quarter corner of section 28, Township 4 south, Range 68 West , of the 6th Principal M:?ridian; South 89025'01" West a distance of 30.00 feet; thence south OOoOO'OO" West (asst.med b::isis of bearings) along the Fas t line of the SE 1/4 N~ 1/4 of said sect ion 28 a distance of 342. 74 feet ; thence Non: 1 69025 '01 " West along the sou th line of said Block 79 a distance of 124.61 feet to the True Point of Beginn i ng; thence, North OoOO'OO" East 266.59 feet to the North line of s:iid Block 79, being the Point of 'fi!oninus, extend ing and shortening side lines to terminate on property lines , containing 7 ,997 square feet (0 .18 4 acres) more or less. 2 . Consideration . As consideration for this Gr ant , Grantee has paid Gran or the Sll'll of One Dollar ($1.00) and o ther good and valuable consideration , the receipt of which is hereby acknowledged by Granter. 3. Grant of Utilities F.asanent. Granter hereby grants to Grantee , its successors and assigns, a perpetual, nonexcl usive easement (the "Utili ies Easement ") over, under, across and through the Easenent Property for the purpose of constructing , O?erating, ma intaining, repairing , replacing, removing and enlarging the "Lines and Appurtenances", as hereinafter defined. The "Lines and Appurtenances" shall me a n one or more utility pipelines an d all necess.'lry underground and surface appurtenances thereto nec e ssa ry or de sirable for the trans:nission of water, includin'), but noL limited to, ma ins , conduits, vaults , ventilators, electric or olhe r control systems , cables , wire s and connections. 4. Access. Grantee shall have the perpetual, nonexclusive right o( ingresS' and egress in, to , over, through and across th EasaTlent Property for any purpose necessary or desirabl for t l1t> full enjoyment o( th rights granted to Grnntee un clcr tlii s Grant • • I • • • • • • - 5. HesLordt ion . Gr anlt:'t·' agreL>G t hut af tcr the construction, maintena nce I rep.iir ;-replacenent , or enlargenent of any of the Lines and Appurtenances , Gr antee shall restore the surface of the Easrni ent Property as near ly as reasonably possible to the grade and condition it wa s in imnL>d iately prior to s.:iid construction, maintenance, r epa ir, replacement, or enla rgenent, except as may be necessary to accomnodate the Lines and J\ppllrtenances. Grantee agrees to restore and repair any improvanents of Grantor on the Easenent Property which are dama::ied, modified or altered by Grantee during said construction, maintenance, repair, replacenent or enlargenent. Gr antee further agrees to replace any topsoil renoved fran any cultivated or agricultural areas on the F.ase~ent Property and to r emove any excess earth resulting fron said construction, maintena nce, repair, replacement or enlargenent, at Grantee's sole cost and expense. 6. No l_!nprovenents. Grantor covenants and agrees not to construct, erect, place or plan any "Improvements", as hereinafter defined, on the F.asenent Property without obtaining the prior written consent of Grantee. "Improvenents" shall mean any structure or bu i lding. Grantee shall have the right t o renove, without any liability to Granter, any improvenents constructed , erected, placed or planted on the F.asem e nt Property without Gr antee 's having obtained the prior written consent of Granter. 7. SUbj_acent and La t eral SU~rt. Gr an tor covenants and agrees that Grantee shall have the right of s ubjacent and lateral support on t he F.as<3tlent Pr o perty to ..tiatever extent is necessary or desirable for the full, ccrnplete and und isturbed enjoyment of the rights granted to Grantee under this Grant. 8. Rights o f Grantor. Granter reserves the full right to t he undisturbed ownership, u se, and occupancy of the Easement Proper ty insofar as s aid own ership , use, and occupancy is consistent with and does not impair the rights granted to Grantee in this Gran t . 9. Abandonment. In the event that Grantee shall abandon the rights granted to it under this Grant, all right , title and interest hereunder of Grantee shall cease and terminate, and Grantor shall hold F.asernent Property, as the sa:ne may then be, free fran the rights of Grantee so abandoned and shall own all materials and structures of Grantee so abandoned, provided that Grantee shall have a reasonable period of time after said abandorment in which to r emove any or all Lines and Appurtenances fron the Easenent Pro rty. In the event that F.asenen t is ab3ndoned by Grantee , Granter sha ll hav e the right, at its sole option, to require Gr a ntee to renove or neutralize any improvene nts constructed in the Eas011ent by Grantee. 10. Warra~~itle. Grantor warrants and represents that Gr a nter is the fee simple owner of the Eascrnent Property and that Granlor has full right, title and authority, that this Grant is effective to gr a nt and convey to Grantee the Utilities Eas nent, and • I • • • • • • • thal this grant of an eaSC3Tlent is superior to all other granls • Granter further covenants and agrees to indennify, defend and hold Grantee hannless frC711 and against any adverse claim to the title of the Easenent Property by all and every person or persons lawfully claiming or to claim the whole or any part thereof. 11. Bindi~Effect. This Grant shall extend to and be binding upon the us, personal representatives, successors and assigns of the respective parties hereto. '1he terms, covenants, agreements and conditions in this Grant shall be construed as covenants running with the land. IN WITNESS WHEREOF, the parties hereto have executed this Grant of Utilities Easement the day and year first above written. GRANTOR: ATTEST: DOOSO!il-ntoMAs INVES™ENrS STATE OF COLORADO ss. COUNTY OF ARAPAHOE Acknowledged before me this · day of , 19 by as ---------ana ~~~~~~~~~~~-~~~-as-:-~~~~~~~~~~- of Dodson-Thanas Investments. My Catrnission expires: ATTCST: Gary R. Higbee, ex officio City Clerk-Treasurer Notary Public Address: GRA~EE: CITY OF E~:iLFl'JOOD, COLORADO By-::-~~-::---=-:--:---:::--~~ D.Jgene L. Otis, Mayor • I • • - t • • • • • Sl'ATE OF C0LoRAoo CXXJNTY OF ARAPAHOE ss. Acknowledged before me this day of , 19 by &lgene L. Otis as Mayor and GarYR.ffigbee as ex officio City Clerk-Treasurer of the City of Englewood, Colorado. My Ccmnission expires: • Notary P\lblic Address: 3400 s. Elati Englewood, CO 80110 I • • • • • • • • • C 0 U N C I l C 0 M M U N I C A T I 0 N DATE March 25, 1985 AGENDA ITEM SUBJECT I I I. INITIATED BY Englewood ~ater and Sewer Board cc 10-0075-16 Supplemented Contract State/Englewood -City Ditch ACTION PROPOSED·~~~A_P_Pr_o_v_e~th_e~a_m_en_d_e_d~co_n_t_r_a_c_t_b_e_t_w_ee_n~t-he~S_t_a_t_e_H_i~g_hw_a~y~~ Department and the City of Englewood for enclosure of the City Ditch BACKGROUND Negotiations, design and construction of the Littleton Railroad Depression Project have been under way for several years are are now essentially complete. During negotiations, Englewood, Littleton and the State Highway Department agreed that the costs of relocating the City Ditch in a 54"/60" system should be shared on the basis of the following formu la : 43 % of th e cost to be borne by the City of Englewood 57 % of the cost to be borne by the State Highway Department This proposal has previously passed the Water Board and Council for the amount of money to be spent. This document is a housekeeping change requested ~y the State Highway Department to allow the City to act as escrow agent. Preliminary estimates indicated Engle wood 's share of the project costs would amount to $437,919. Final estimates b.v the State Highway Department, however, now show Englewood's share to be $494,016, a difference of $56,097. The 1985 budget already reflects the above increase. Englewood's share of the cost is basically the oversizing cost associated with installation of the 54"/60" system as opposed to installation cost of a 36 " system which is somewhat representative of the current carrying capacity of the City Ditch. FINANCIAL At this expenditure level, a working capital figure of $969,655 is projected in the 1985 budget for December 31, 1985 . • I • • • • • • • • RECOMMENDATION The Water and Sewer Board, at their March 12, 1985 meeting, reconmended that the Englewood City Council approve the contract between the State Highway Department and the City of Englewood for enclosure of the City Ditch as part of the Littleton Railroad Depression Project, subject to final approval by the Englewood City Attorney • I . • ' • ORU IN l\NCE NO • S EH I ES OF 1 98_5 ____ _ • • - BY AU THORITY A BILL FOR COUNCIL BILL NO . 22 INTRODUCE1?/B 1i COUNCIL MEMBER r-JJ {rf,~----- AN ORDINANCE APPROVING A CONTRACT BETWEEN THE STATE HIGHWAY DEPARTMENT AND THE CITY OF ENGLEWOOD FOR ENCLOSURE OF THE CITY DITCH AS PART OF THE LITTLETON RAILROAD DEPRESSION PROJECT. WHEREAS, the City of Englewood and The State Department of Highways, Division of Hig h ways, entered into a contract dated January 9, 1984 regarding the Littleton Railroad Depression Project to r e loc a te and enclose the City Ditch; and WHEREAS, the City of Englewood was to pay 43\ of the cost and The State Highway Department was to pay 57\ of the cost; and WHEREAS, because of installation of the 54"/60" system i nste a d of the 36" system, the oversizing costs were increased from $437,919 to $494,016, an increase of $56,097; and WHEREAS, by Resolution No. 28, Series of 1984, passed August 6 , 1984, Counc i l amended the Water Enterprise Fund to accommodate this i ncrease; and WHERE AS, by Ord i nance No.~. Series of 1984, the City ado pted t he f i rst supplemental contract with The State Department of Highwa y s a me nd i ng the est i mated costs and escrow conditions of ' the or igi n a l contract; and WHERE AS, The State De partment of Highways has submitted a subsequent "fi rst supplemen tal contract" amending the "first s u pplemental c o ntrac t " as attached to and made a part of Ordinance No . 31 , Series o f 1984, p a s sed by C it y Council August 20, 1984; NOW , TH ERE FOR E , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COL ORADO, AS FOLLOWS: Section 1. The City o f Engle wood h e reby ap pr o v e s and adopt s the "first supplemental contract " as a mend e d by The Sta te Department of Highways as is attached heret o and incor p orat ed herein by reference. • I . - • ' , • • • • Section 2. The City Council hereby authorizes the Mayor to sign and the ex officio City Clerk-Treasurer to attest said "first supplemental contract" as attached hereto on behalf of the City Council and the City of Englewood. Introduced, read in full, and passed on first reading on the 1st day of April, 1985. Published as a Bill for an Ordinance on the 3rd day of April, 1985. Eugene L. Otis, Mayor Attest: ex off1c10 City Clerk-Treasurer I, Gary R. Higbee, ex officio City Clerk-Treasurer of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true, accurate and complete copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 1st day of April, 1985. Gary R. Higbee • I . - • ' • , • • • • oooo v CC 10-0075-16-SUPPLE MEN TED BY l~MU 0075(14) STATE/ENGLEWOOD ClTY DITCH CONTRACT THIS rIRST SUPPLEMENTAL CONTRACT. ••de thl• ~~~~~day Of foe the use and benefit of THE STATE DEP~RTMENT or HlGHWAYS . DIVlSION Of' HIGHWAYS. heceinafter refereed to a1 the State. and tha CITY or ENGLEWOOD. STATE Of' COLORADO. hereinafter referred to a1 the contractor or Local ~gency. WHEREAS. authority exi1ta in the Law and f'und• have been bud9eted. appropriated and othecwia~ aade availabl• and a 1ufficiant unencu•bered balance thereof ce•aina available foe pa)'llent in rund Number 2001 . G/L Account Number 52046. Contract Encu•bcance Nuabec1 84619 and 84038; and WHEREAS. required approval. clearance and coordination h•• been accoapliahed fro• and with appr o priate agencies : and WHEREAS, the State and Local Agency entered into a contract dated January 9 . 1984 herelnaft ot r ~Cecced to •• the ba1ic contract and aada a pact hereof by refer e nce : and WHEREAS. the basic contract stipulate s fundin9 paccenta9a1 foe th• Incurred coats of the work : and WHEREAS. the inccrced co1t1 foe the work hava inccaaaad a• delineated In Pac agcarh c herclnbelow: and WHEREAS, the par ties here in desire foe the incurred coat• of Pro)ect cc 10-007 5 -1 6 to e billed under State Project Wuabec t:uru 007S(l4)(Encuabcance Nunbec 84038); and WHEREAS. the parti es hereto de1lre to amend thi• contract with re1pect to the e1tlne •d c~•·. cnpons ibl lltiea and billin9 procedurea; and WHEREAS. the rar tle& herltO now de si re tn execute thi1 aupple•ental contr act. NOW , TKEREf'Oq . I t '' h rrr by agreed : A. The basi c con t r4rt. unle no sreci flcally ••ended or revi1ed herein shall ro ~.1n in Cull for c e a nd eCfect with raapact to the contca o tual r tationahlp between th• partlaa hlteto • • I • - • ' , • • • • B . On Page l of the basic contract, ln Line l of the thicd WllEREAS, delete the wocd •contraction• and eubotitute therefor the word •_conatructt.on•. c . D. tte• l. of tbe baeic contract eball be aaended ae follow•: (l) tn eubpart A. delete the fl9ure ·•1.000,40t• and eubetltute therefor ••1.121,561". (2) tn eubpart •· delete the figure ••s10.211• and eubetitute therefor "•643,210". (J) tn eubpart C . delete tbe fl9ure "•430,176" and eubetltute therefor ••415,211•. (4) tn eubpart D. delete the figure ••7.743" and eubetltute therefor ••1.735". (5) tn eubpart E. delete the fl9ure ••4J7,tl9" and aubetltute therefor ••494,016". (6) Add a new para9rapb •r• to It•• l, pa9e 2. ae followe: •r . It le bereby autually avreed by the partl•• bereto tbat all blllln9• to the Local Avency eball be bllled under State Conetructlon Pro)ect Wuaber tllMU 0075(14) •. It•• 2.A. •ESPONStBtLtTIES or THE LOCAL AGENCY •h•ll be ••ended •• followe: (l) Tbe flret para9rapb •hall be ldentlfled a• eubpara9raph •1•. and •••nded by placln9 a period after tbe vord •contract • ln line J and deletln9 tbe reaalnln9 pbraae •after acceptance of the f acillti•• fro• tbe State• fro• line J. E . Tbe CEll!!llL PROVISIONS Of pa9e J ebell be aMll4ed H f11llowe : (1) Th• eecond para9raph of It•• l •ball be ... 114•d by deletin9 it in lt• entirety and eubet i tutln9 tberefor : "Tb• State ••Y aake aonthly b i llin9• to tb• Local Avency for incurred alni•u• aaount• of •10 ,000 (ezceptin9 the final payaent). -2- • I • • t ,, • • • • (2) lte• 4 •h•ll be ••ended by deletin9 it in its entirety •nd •uabtitutin9 therefor: 0 4. The Locel A9ency •h•ll re•lt to the St•te lta •h•re oc the cost within lO deya the ••ount •• billed•. (l) It•• 6 •b•ll be ••ended by deletln9 tbe fl9ure 0 $4J7,tlt• •nd aubatltutln9 tberetor "1494,016•. -l - • I • • - • • • • • IN WI TN~~~ WHEREOF, the parties hereto have executed this contract the day and year first above ~ritten . ATTEST : APPROVED : State Controller ATTEST: STATE OF COLORADO llCHAID D. LAMM, COlll!:RNOR DUJP.NE WOODARD Attorney General By LYNN OBERNYER Pleet A••i•tant Attorney General Natural Reeourcea Section CITY or ENGLEWOOD. COLORADO By ------------- Title -·- • I • • • • • • , . • C 0 U N C I L C 0 M M U N I C A T I 0 N DATE March 18 , 1985 AGENDA ITEM SUBJECT Southgate Supplement #105 / J rJ. u INITIATED BY Englewood Water and Sewer Board ACTION PROPOSED~~.....:...:A~pp~r~o~v~al.:......:o~f~S~o~u~t~hg~a~t~e~S~a~n~i~ta~t~i~o~n~D~i~s~t~r1~·c~t~·~s~~~~~~ Supplement #105 BACKGROU ND Distri cts re ce i ving sewerage treatment from the City of Englewood must am end their contracts with the City if they desire to include additional lan d wi thin their district boundaries. A r equest was made by the Southgate Sanitation District representing the owner /developer for annexation to the Southgate Sanitation District area. Incl usion of this land does not increase the tap allocation to the So uthgate Sanitation District. a . The sub j ect land parcel is approximately 40.437 in size and the rezoning request will be (PD) Planned Development Residential for si ngle fa mily and multi-family residential for about 850 people. b. Legal: See "Exhibit A" attached to Supplement #105. c . Owners: State of Colorado ac t ing by and t hroug h t he State Board of Land Commiss ioners. FINANCIAL DETA IL S None. RECOMMENDATION At the March 12, 1985 meeti ng the Water and Sew er Board recomme nded that the City Cou ncil appro ve the an nexation of the property described in Su pplement #105 to the Southgate Sanitation District . I • • \ I • ORDINANCE NO·~~~ SERIES OF 1985 • • • BY AUTHORITY A BILL FOR COUNCIL BILL NO. 23 INTROO~ COUNCIL MEMBER . APPROVING SUPPLEMENT NO. 105 TO SOUTHGATE SANITATION DISTRICT'S AGREEMENT WITH THE CITY OF ENGLEWOOD TO INCLUDE ADDITIONAL LAND WITHIN THEIR DISTRICT BOUNDARIES OF APPROXIMATELY 40.437 ACRES TO BC ZONED SINGLE-FAMILY AND MULTI-FAMILY RESIDENTIAL. WHEREAS, Southgate Sanitation District desires to include app rox i mately 40.437 additional acres within their District boundaries; and WHEREAS , the additional land rezoning request will be Planned Development Residential for single-family and multi-family r esidentia l for approximately 850 people; and WHEREAS, inclusion of this additional land does not increase t he tap allocation to the Southgate Sanitation District; and WHEREAS, it is necessary for sa id District to amend its agreement with the City to include this additional land; NOW , THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CIT Y OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. City Council of Englewood hereby approves the agreement entitled "Supplement No. 105 to Connector's Agreement" between Southgate Sanitation District and the City of Eng le wood, a copy of wh ich is attached hereto and incorporated herein by reference . Section 2. City Council hereby authorizes the Mayor to sign and ex officio City Clerk-Treasurer to attest said agreement on behalf of City Council and the City of Englewood. Introduced, read in full, and passed on first reading on the 1st dny of April , 1985. 1985. Published as a Bill for an Ordinance on the 3rd day of April, Att es t: • I • • - • • • • • I, Gary R. Higbee, ex officio City Clerk-Treasurer of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true, accurate and complete copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 1st day of April, 1985. Gary R. Higbee • I • • n • <\. • • • • S UPP LEMENT NO . TO CONNECTOR'S AGREEMENT THIS AGREEM E~T, made and e nte red into by and between the CITY OF ENGL EWOO D, act i ng b y and thro ugh its duly autho r ized Mayor a nd City Clerk, here i nafter referred to as •c i ty ,• and SOUT HG AT E S/,N !TATION DISTRICT. Arapahoe and Douglas Coun ties, Colorado, hereinafter referred to aa •oistrict,• WITNESSETH : WHEREAS, on the 20th day o f June, A.O. 1961, the Ci ty e n tered i n to a Connect o r's Agreeme nt wi th the District concerninq the c o nnection of the District s e wer collection facilities to the City's sewaqe system, wh i ch Connector's Agreement was modified and am ended by agreement dated the 4th day of April, 1966; and WHERE AS, sa i d agre e ment a n d modification t h ereof provided that add i t ion al s ervice are as could be included within the l i mits of the Di st r ict wi th the wr it t e n c o nsent of the City; NOW, THEREFORE, in consid e ra t!o n of the prem i ses and o f the mu tu al covenants of the par t ie s he re tn, it is agreed as f o ll ows : l. Th e City <foes hereby consent t o t he i n clus ion of the addi t ional area , si t uate in the County o! Arapahoe , State of Co l o r a d o, de s cr ibed a s follows, t o wit: P r operty Own e r: Prnpe r ty Description: State ot Colora do a c ting b y a nd through the State Boa r d o! Land Commissioners As more fully de scribed in Ex h ibi t A attnched he r eto a n d i n cor pora ted here1n by reference. into Sou t h gate Sanitation District, and agrees that said additional area may be served with the sewer facilities of the District, an~ that the City will treat the sewage dischargad into the City's trunk line from said additional area, all in accordance with the Connector's Agreement ~ated June 20, 1961 , and the modification hereof dated the 4th day of April, 1066, between thv City and thf' District. Accordingly, Exhibit A referred to in paragraph l of the Modification to the Connector's • I • • • • • • • Agreement dated the 4th day of April, 1966, is hereby amended to include the additional area as set forth hereinabove. 2. Each and every other provision of the Modification to the Connector'• Agreement dated the 4th day of April, 1966, shall remain unchanged. IN WITNESS WHEREOF, the parties have caueed their name• and seals to be hereunto eubecribed and affixed thie ~~ day of ~~~~~~~~~· 1905. CITY CLERX (SEAL) ATTl::ST: SECRETARY (SEAL) MAYOR SOUTHGATE SANITATION DISTRICT ARAPAHOE AND DOUGLAS COUNTIES, COLORADO -:?- • I . • • • • • FXHIBIT A The Ncrtheast l/4 of the Northwest 114 of Section 16, Township 6 Sou~h, Range 6 7 ~:cat of the 6th P.M., Douglas County, Colorado, described as follows: Be9innin9 at the North 1/~ corner o! •aid Section 16; thence South (11°12'50" West, a distance of 1338,92 t .. et; ':hence ~'-'rth ea•2e•29• West,. a distance of 1319.lf feet; thence North 01"08'56" East, a distance of l33J.13 feet; thence South 88"51'23" East , a distance of 1320.65 feet to the point of be9innin9, Described parcel contains 40.437 acres, more or leas. • I • • ,..---. r- ~ ..... \.l. .. 1 •J I ·~t ---.. __ ,0 1 £.v L c,, I 'z• I ' ·· J ,. · · . 10 E \ € z z o ~ ~ I I ---· 6i . . . - 3 ,' 1 l ,' ' . --.J' /'' LEGEND tu~ I I ) ·: ·, 1 · --. ·· - • .,. , ' I I I ' : ( \ . -·, .._____ ,,,. I \ ' \,,{ : o< ~\ . . .___J; r.11~11!11;· . Dl~JRlc; 'O U'.: ·--I -/J-:°·~ _,PRE_~SURE ~O J '(\ / .>-_,. ·. •"•~-. ,/ EXiSTING WAT/ -~ ·t ···( . ,.' '-I r ---,--~ ... .:·--\ · PROPOSED VI A. 1---" ·' ,-/ 1 I · • ----' I /e; ·I /CLOSED VAL V, ~ ' 'Of![ TREF ... --·----'. :1 .. -I I I / ' . "ouNrRY ciuB ~ _. ·;i. -,..f?..~.J ·;,. __ ~_'.:_. . ·) · I ,6/ ;·' .. P.Rv.' _,-/ ,, ·rnt:ll ·-l'~J ~'-t ~I --.. .> .. 1~· I ··' ·. j 1 '/ · ' .-~ '1'":-: ••2 -I s"' . : ', ' ... \." . ; . ·-. . . / . I I I ·trj F 'I . ' ~-\ 1. • · ' \ ! -· .. : ::------~ !--a·"" 1 / MISSION· HILLS ~ · . I ' # I • n,, . ' . 1 ... • ... -. I • \ I \'I '' , ' . -,/ '---...?r -.:.-, , ,_,.A :~-' \....--:-. .J a \''a·, 1· , I .·· \ ". ·:1 1 -' .; -. , , r.FI , .. ~ ·t/r •7 . I , · iiiJ!J.::9--lZ , :J ,·2 • . f ' I I \ I -:------I , "' • \ I I I "-. •, \ I --. I , UJNE Tt FE 1~ I !It \ I " .~ .. , .......... ' ' \ _ l SCALE : I "= ~oo ' , ft/C' b" . q 1 r.I . '-,1.t1mcK 1 8 1 I J. ~ · " ,, 1 · ' I ft. ' l . , / -, ' I ~! ,'-.. r2'· I I ,.. '· I , \. -' ~'"'-.--~':""'""!-~--i".7.'!t-; ........... \_.<2" J ; _...!:. l ' ''SOUTHGATE W,ATER . DI S I~ ·} .. )il...-~-~t-·( .. /·'?.. ~ ':-.~, · MAST~R PLA .i·tsouni oF cc ..... ', ' ' \ \ ', I .f. "q ~ A ' ' 's" ' . . (. ' •. ,-; -· J "t' , ' • . ... ~ '-' -· --·-- ·• -I ' -. A I "\ .. f . ' --• ::: ",T 'T \ 6 1' '1 lflfA IIleur~r ~ I lf!A \R!i!UJdr~t~ I "" • I ' ' ' ~ • .~ ' . -I I J · ·--~ •• "-1 ,f IO E 1 t \~,'It ·~·! ' s " ' " ...... f e ............ ~' 9E ' con=.u1t1ng ('n..Jll'lr'' 1:. ·-' --11 : • I '. I • ,, ·1 . 6 " ,, , f •••. ... I ~ I I•: . • • • , "" ·~4' I 1· / t·; I . • I. • , QU[BEC ST ,E X !) A ,.. ' · ' ( 9SO \f.t.td\V\'Or.'l Ooul"'\,1r(1 \t.til~ ZOI L .. ~ r ·...., I fJ Ol ! 2'.' I • • , , I 12". I , ,, ' ...... ____ \ I ''·'· ;"<' .,. ·'.._, \ ' ' \ \ \ I Ot:E T'?EF c..'OUNTRY c·, UB ' ' ' r-'li. • ~'!'11 I .J ' B .... WNE TP FE 11/r> 6 __ , ' _.ll · • • • • I ,, I '.l I --- 1 I I -~l' ~j-~ '-t F' 'r ··· t-.~ ' . • 0 ___ · ··f· ' ~· } !-,:::·,, .. L~~~~D L I ft• • ( \ ' ----:----~-:: L' . · __ ),-niml!I __ . 01s1R1c f ~our: , . -_ ,J~·~--1 PRE _~SURE ZO I '(\ __ ,; . ,., .. -f-,/ EXiSTING WAT} '.] r-~<:Z ... ~·~J . ~Ro'POSED . Vlf1 1---'------· > / I / ' , ' ,.~· I / 0 j /CLOSE 0 VAL V, I I • } . ') I t:~/ ;". P.R.V. I. _,.-· J i I . .. / • .I ,: . ' // MISSION · HILLS '.. . . . ; \ I \11 I ', ' • I I . \ ;1 I . . I \ I "'' P!!Zti.'T"\ T} I ' \ ---~ ---.:__J-z_j_ "-,.._, . \ l ( · . I . ',) -~ \ -:-_s)ALE · 1": ~o,°' , / r . I ,, ~~~~GATE WfTER 01 5 MASTE~ f.~AN SOUTt;I OF CC . .. .· ~ .. t ) '·" -· --·-• ' . 950 \v..ct\~-or.'1 lbul•-,..-.ro \ullO ](>I L"'•r •-.. I IJClJI} ~ .... • 98-A • • • • -9 I . , '-1 t"\v :· I " ~--~~ i,,,_f r\: ,1 ... tr ti ~ .... ~ II) ~ ~ .! ·-4 ------~ I . . I ( I • • • • C 0 U N C I L C 0 M M U N I C A T I 0 N DATE March 18, 1985 AGENDA ITEM SUBJECT Greenwood Village Supplement #10 JJ}, INITIATED BY Englewood Water and Sewer Board ACTION PROPOSED~~---'A~p~p~r~ov~a~l~o~f~G~r~e~e~nw~o~o~d:......:.V~i~ll~a~g~e_;;:;Se~w~e~r-=.Ge~n~e~r~a~l_I~m~p~r~ov~e~m~e~n~t~ District #1 Supplement #10 BACKGROUND Districts receiving sewerage treatment from the City of Englewood must amend their contracts with the City if they desire to include add- itional land within their district boundaries. A request was made by the Greenwood Village Sewer General Improvement District No. 1 representing the owner/developer for annexation to the Greenwood Village District area. Inclusion of this land does not increase the tap allocation to the Greenwood Village District. The land is surrounded by the Distr i ct and can be served by the District sewers . a . The sub j ect land parcel i s approximately 1 acre i n s ize and i s presentl y zoned Re si de ntial with t he pro posed zon i ng to rem a in th e same. b. Legal: See attached Supplement #10 c. Owners: Gordon L. Allott, Jr. and Ann Allott, 1550 Cherryville Rd. Littleton, CO 80121 FINANCIAL DETAILS None. RECOMMENDATION At the March 12, 1985 meeting the Water and Se wer Board recOIT1Tlended that the City Council approve the annexation of the property described in Supplement #10 to the Greenwood Village Se wer General Improvement District No. 1. • I • • - ( • • • • ORDINANCE NO. SERIES OF 198=5~~~ A BILL FOR COUNCIL BILL NO. 24 INTRODU~BY COUNCIL MEMBER ,4<7fl____. AN ORDINANCE APPROVING SUPPLEMENT NO. 10 TO THE CONNECTORS AGREE- MENT BETWEEN THE CITY OF ENGLEWOOD AND GREENWOOD VILLAGE SEWER GEN ERAL IMPROVEMENT DISTRICT NO. 1 TO INCLUDE AN ADDITIONAL ACRE OF LAND WITHIN THE DISTRICT BOUNDARIES. WHEREAS, Greenwood Village Sewer General Improvement District No. 1 d esir es to include and additional acre of land within the District boundaries; and WHEREAS, said additional land is surrounded by tqe District and can be served by the District sewers; and WHEREAS, inclusion of this land will not increase the tap allocation to the Greenwood Village Sewer General Improvement District No. l; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CI TY OF ENGLEl'lOOD, COLORADO, AS FOLLOWS: Section 1. City Council of Englewood hereby approves the agreemer:i"tentitled "Greenwood Village Sewer General Improvement District No. 1 Supplement No. 10 to City of Englewood Connectors Agreement Sewer Contract No. 12" between Greenwood Village Sewer General Improvement District No. 1 and the City of Englewood. Section 2. City Council hereby authorizes the Mayor to sign and the ex officio City Clerk-Treasurer to attest said agreement on- behal f of the City of Englewood and the City Council. Introduced, read in full, and passed on first reading on the 1 st d a y of April, 1985. 1985 . Pub li shed as a Bi ll for an Ordinance on the 3rd day of April, Attest : ex-orrrcro City Clerk-Treasurer I • • • • • • I, Gary R. Higbee, ex officio City Clerk-Treasurer of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true, accurate and complete copy of a Bill for an Or di nance, introduced, read in full, and passed on first reading on the 1st day of April, 1985. Gary R. Higbee • I . • - GREENWOOD VILLAGE SEWEk GENERAL Il'IPhOVEME!>l' DISTRICT l>O. l SUPPLEMENT NO. 10 TO CITY OF ENGLEWOOD CONl>ECTORS AGREEMENT SEWER ~ONTRACT NO. 12 THIS AGREEMENT made and entered into by and between the CITY OF ENGLEWOOD, acting by and through ita duly authorized Mayor and City Clerk, hereinafter referred to as "City•, and GREENWOOD VILLAGE SEWER GENERAL IMPkOVEl'o.ENT DISTRICT NO. 1, Arapahoe County, Colorado, her~inafter referred to a• "District•, WITNESSETH THAT: WHEREAS, on the first day of May 1969, the City entered into a Connector• Agreement With the Di•trict concerning the connec- tion of the Di•trict'• sewer collection facilities to the City's sewage aystem1 and WHEREAS, said Agree~ent provided that additional •ervice areas could be included within the limit• of the District with the written con•ent of the City1 arod WHEkEAS, •aid District has included by •tatutory procedure the following de•cribed lands within its boundarie•; Now, TH~REFORE, in con•ideration of the premises and the mutual covenant• of the partie• hereto, it is agreed •• follows: 1. That the City doe• hereby cous•mt to the incluaion of the following de•cribed additional land• within the boundaries of ••id District, all situate Within the County of Arapahoe, State of Colorado, to wit 1 Petitioners or <>wners1 Gordon L. Allott, Jr. and Ann Allott, 1550 Cherryville Road, Littleton, Colorado 80121 Leg a l Description That part of Plots 6 and 8, CHERRYVILLE HEIGHTS SUBDIVISION, tog ther wi th that part of Strawberry Lane as soon on the Plat of Cherryville Heights Subdivision, described as follows: Beginning at the Northeast corner of •aid Plot 61 thence Southerly along the Eaat line of •aid Plot 6, a diotance of 343.35 feet to a point on the South line of Strawberry Lane1 the nce Westerly along a aid South line, a • I • - ( ( • • • • distance of liB.94 feet, thence Northeasterly et en angle to the right of 201•s1•so• a distance of lS0.10 feet to the North line of Plot 61 thence Easterly along said North line a distance of 104.02 feet to the point of beginning, in the County of Arapahoe, State of Colorado. 2. That the City hereby agrees that aaid additional area 111ay be served with the existing sewer facilities of aaid Diatrict, and that the City will treat the aewage diacharged into the Diatrict'a aanitery aewage ayateJD and into the City'• trunk line from aeid additional area, all in accordance with the Connectors Agreement between the City and the Diatrict and the rulea and regulation• governing auch aettera promulgated by the City. J. That each and every other provision of aaid Connector• Agreaaent ahall reaainad unchanged. IN WITNESS WHEREOF, the parties have aet their henda end seal• thia ~ day of ~--'""""'"R~C~H--~~~· l9BS. ATTEST1 City Clerk (SEAL) ATTES T a ci~ a_.) '-12,.J ec e tary ISEAL) -2 - CITY OF ENGLEWOOD GREENWOOD VILLAGE SEWER GENERAL IMPROVEMENT DISTRICT NO. 1 By~~ Cha i rmen of ihe ~oerd • I • •