HomeMy WebLinkAbout19 Schedule 70 - Library, Museum, and Other Repository Records
COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE §70.010
General Description: Records relating to the municipality in general, libraries, museums, local history
collections, and other municipal entities collecting cultural materials.
70.10 LIBRARY RECORDS
Records pertaining to the operation of a municipal library. [CRS 24-90-109]
A. Catalogs
Finding aids in card or computer form that provide patrons with access to library holdings.
Retention: Until superseded
B. Gift Register
Retention: Permanent
C. Interlibrary Loan Transactions/Reciprocal Borrowing Sheets
Retention: 3 years
D. Patrons' Registration Forms
Retention: 6 years
E. User Records
Records of use of specific library materials by individual patron. [CRS 24-90-119 addresses privacy
of library user records]
Retention: 3 years
70.020 MUSEUM AND OTHER REPOSITORY RECORDS
Records documenting the acquisition and ownership of materials in museums, local history
collections, other cultural entities or the municipality in general that acquire artifacts, historical
records, artwork, etc.; including: raw (untouched) image files of collected materials, records of
donations or other acquisitions of cultural materials; temporary custody forms documenting chain
of custody of materials loaned to the repository or loaned to other repositories; and deaccession
records documenting the removal of materials from the collection.
Retention: Permanent
Cross References
Agreements and contracts - 40.030, Agreements and Contracts
Supp. 13
70-1
Schedule 70 — Library, Museum and Other Repository Records
No record may be destroyed under this Retention Schedule if it is pertinent to any current, pending or anticipated investigation, audit or legal proceeding. The minimum retention periods specified in this schedule apply to the information contained within the record copy, regardless of the physical format of the record copy (paper, microfilm, electronic). Each municipality must decide on the physical format for each type of record, ensuring authenticity, readability and accessibility for the entire retention period. Duplicate Copies: Retain duplicated copies until no longer needed but not longer than the record copy.
SCHEDULE NO. 70
LIBRARY, MUSEUM AND OTHER REPOSITORY RECORDS