HomeMy WebLinkAbout15 Schedule 50 - Historic Preservation Records
COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE §50.010
General Description: Records that have historical importance as documentation and evidence of the origins
and evolution of the municipality and community and records that have value beyond their original reasons
for creation. Note: Contact State Archives for assistance in historical records appraisal.
50.010 ARCHAEOLOGICAL AND HISTORICAL SITE RECORDS
Records relating to archaeological and historical sites.
Retention: Permanent [Important Note: The State Archives recommends that the "record" copy of historical records be
retained in paper format.]
50.020 COMMUNITY AND MUNICIPAL HISTORIES
Narrative histories of the municipality and community prepared for reference and informational
purposes.
Retention: Permanent [Important Note: The State Archives recommends that the "record" copy of historical records
be retained in paper format.]
50.030 COMMUNITY RECORDS
Significant historical records (often fragmentary) of early community groups, businesses and
prominent individuals.
Retention: Permanent [Important Note: The State Archives recommends that the "record" copy of historical records
be retained in paper format.]
50.040 LANDMARK AND HISTORIC DESIGNATION
Records relating to local, state or federal historic designations for buildings, structures or districts
and preservation of historic structures. Includes records relating to approved state tax credits for
historic properties, historical structure or district surveys, historical designation applications whether
approved or not approved, historic designation research files, drawings, etc.
Retention: Permanent
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Schedule 50 — Historic Preservation Records
No record may be destroyed under this Retention Schedule if it is pertinent to any current, pending or anticipated investigation, audit or legal proceeding. The minimum retention periods specified in this schedule apply to the information contained within the record copy, regardless of the physical format of the record copy (paper, microfilm, electronic). Each municipality must decide on the physical format for each type of record, ensuring authenticity, readability and accessibility for the entire retention period. Duplicate Copies: Retain duplicated copies until no longer needed but not longer than the record copy.
SCHEDULE NO. 50
HISTORIC PRESERVATION RECORDS
COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE §50.050
50.050 NEWSPAPERS AND NEWS CLIPPINGS - LOCAL
Newspapers or news clippings that have been preserved for reference or informational purposes.
Retention: Not considered to be a record; however, older collections of local newspapers or news
clippings may have historical interest to Colorado Historical Society, local historical society or other
historic preservation groups
50.060 PHOTOGRAPHIC RECORDS WITH HISTORICAL VALUE
Photographs, negatives, prints, digital images, slides, archival slide shows with sound tracks,
videos and motion pictures of historical interest.
Retention: Permanent [Important Note: The State Archives recommends that the "record" copy of historical records
be retained in the original format.]
50.070 RECORDS OLDER THAN 1900
Municipal (or other) records of any type dated prior to 1900 that may have historical or archival
value.
Retention: Permanent if determined to have historical or archival value [Important Note: The State
Archives recommends that the "record" copy of historical records be retained in paper format.]
50.080 SCRAPBOOKS
Collections of photographs, newspaper clippings and other items pertaining to the municipality in
a scrapbook or album.
Retention: Permanent [Important Note: The State Archives recommends that the "record" copy of historical records
be retained in paper format.]
Cross References
Agreements and contracts - 40.030, Agreements and Contracts
Correspondence and general documentation - 40.100, Correspondence and General Documentation
Policies and procedures - 40.220, Policies and Procedures Documentation
Reports - 40.290, Reports
Rules, regulations and standards - 40.310, Rules, Regulations and Standards
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Schedule 50 — Historic Preservation Records