HomeMy WebLinkAbout07 Schedule 10 - Cemetery Records
COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE §10.010
General Description: Records relating to the administration, management and operation of cemeteries.
10.010 BURIAL RECORDS
Records documenting burials and inurnments, such as burial permits and stubs, burial permit
register, death certificates, deceased persons book, final disposition records, physician's report,
foundation order books and records of interment or inurnment.
Retention: Permanent
10.020 CEMETERY BOUNDARY AND LOT RECORDS
Records pertaining to the location, layout and ownership of the cemetery and individual cemetery
lots or mausoleums, including abandonment records, block books, cemetery maps, indexes
(alphabetical and location), plat books, and cemetery deeds and stubs.
Retention: Permanent
10.030 CEMETERY FINANCIAL RECORDS
Records of financial transactions documenting perpetual care arrangements and lot ownership or
burials, including financial records of the sale of cemetery lots, accounts receivable ledger,
cashbook and receipts maintained by a self-sufficient cemetery separately from the municipality's
financial and accounting systems.
Retention: Permanent
Cross References
Agreements and contracts - 40.030, Agreements and Contracts
Cemetery contractor licenses - 75.020.B, Contractor's Licenses/Registrations
Cemetery fee collection records - 30.020, Accounts Receivable (A/R) Records
Correspondence and general documentation - 40.100, Correspondence and General Documentation
Policies and procedures - 40.220, Policies and Procedures Documentation
Reports - 40.290, Reports
Rules, regulations and standards - 40.310, Rules, Regulations and Standards
Vandalism - 95.050.C, Damage Records
Supp. 13
10-1
Schedule 10 — Cemetery Records
No record may be destroyed under this Retention Schedule if it is pertinent to any current, pending or anticipated investigation, audit or legal proceeding. The minimum retention periods specified in this schedule apply to the information contained within the record copy, regardless of the physical format of the record copy (paper, microfilm, electronic). Each municipality must decide on the physical format for each type of record, ensuring authenticity, readability and accessibility for the entire retention period. Duplicate Copies: Retain duplicated copies until no longer needed but not longer than the record copy.
SCHEDULE NO. 10
CEMETERY RECORDS