HomeMy WebLinkAbout29 Appendix B
COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE
CCR - Code of Colorado Regulations.
CDPHE - Colorado Department of Public Health and Environment.
CFR - Code of Federal Regulations.
Closed Record - A file unit or records series containing documents on which action has been completed and
to which more documents are not likely to be added.
CRS - Colorado Revised Statutes.
Disposition - Actions taken regarding records no longer needed in current office space, including destruction
pursuant to an approved records retention schedule or permanent retention of records in paper or other
formats.
Duplicate Copies - Non-record copies of documents kept solely for ease of access and reference.
Format - The shape, size, style and general makeup of a particular record.
NERC - North American Electric Reliability Council.
Permanent Records - Records appraised as having sufficient historical or other value to warrant continued
preservation by the municipality beyond the time they are needed for administrative, legal or fiscal purposes.
Record Copy - The official and "best" copy of a document retained by the official record custodian.
Retention Period - The minimum length of time that a record must be kept.
Retention Schedule - A document approved by the Colorado State Archives providing authority for the
minimum retention periods and final disposition of municipal records.
Series - Physical or intellectual groupings of records; file units or documents arranged according to a filing
system or kept together because they relate to a particular subject or function, result from the same activity,
document a specific kind of transaction, take a particular physical form, or have some other relationship
arising out of their creation, receipt or use.
USC - United States Code.
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Appendix B — Glossary
APPENDIX B
GLOSSARY