HomeMy WebLinkAbout1974-09-07 (Special) Meeting Agenda Packet•
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CITY COUNCIL MEETING -Special
September 7, 1974
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FIRE DEPARTMENT MANNING PROPOSALS
Examination of manning requirements, and financing thereof, y its
ba sic nature requires detailed inve s igation of many integrat ed areas,
all of equal importance to the final resultant decision. This report
is divided into various elements of the tota l problem which should be
considered in reaching any ultimate decision. It is not intended to
be a complete, intensive analysis of firefighting manpower needs, but
rather a reasonably thorough one.
CURRENT MANNING OF VEHICLES
The fire depa r tment currently has 51 individuals involved in the ar ea
of fire suppression. This amounts to 17 individuals per shift, due
to the fact that the fire department currently works a shift arrange-
m n wher y each employee works three days out of each nin 1ays,
resulting in an average 56 hour week.
The current manning was intended to man five vehicles at ree persons
ach, and the rescue squad at two persons, allowin for no tice o ff for
vaca ion and sick leave or adm inistra ion of he suppre~sion a rea.
1 on the following pag indicates the number of sic , injury,
ca ion leave shifts which hav been u ilized for h firs
of this year. Tabl 2 attempts to dis ribu e a
of shifts taken off into how many persons were absent
im . As you can see from that schedule, it
tha two or more persons ar absent du o sick,
or vaca ion leave. · The Personnel irector of t e City feels
e due to sick and injury leave is a low level
ism. However, it ecomea apparen ha frequently wben
er of e loyee are off on one ar icular day, i is he
vaca•io s nd sic leave" falling on • aam day. h
anuary, only wo shifts uf vacatio u ili: d y
d rt mployees, while in hi
1 ili:-
. 1
2.4
n e . 3
2.7
J.7
hief on eac crew
of a f re-figt
of th fire a
r mannin per
equip en in
Li tle•on
Bould r
Pu lo
o mon
Denver
t
ap
3.6
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3. .,
4.7
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This would inclu de all fire suppression personnel excluding rescue
squad. The amount of needed manning in order to supply a constant
3-man manning ratio would differ in every city dependent upon
vacation acc ru al, sick leave usage, administrative fir suppression
personnel, and flexibility oppo rtun itie s between shifts, rigs, and
stations.
ENGLEWOOD MANNING NEE DS
In 1975 all employees of the fire department wh o have een with th
City for leas than en years will receive vacation equal to seven
shi ft s per year, while those over ten years will receive vacati on
equal to nine shifts pe r year. In addition, once a firefigh er
reach s the ma ximum allowable accumulation of sick leave, any sick
leave accru d after that point automatically con verts to vacation
on a 2-1 ratio.
Tot al vacation accruing in he year 1975 will be approxima ely 529
shifto, or approximately 44 shifts per month. Further breaking
this do wn, it equals approximately l; persons on vacation every
day of th e year. Given the curren level of sick and injury leave
usage in the Ci y and proje c in it ~nto 1975, 3 3 shif s of sick
and injury leave wi ll be u ilized in that year. This is a total
manpower loss due o sick, injury, and vaca ion of 882 shifts, wh ich
ie equal to about 7i ad ditional persons. Ind d 7i additional pers ona
wou d ssu e o al flexibili y and total ability o schedule sick
leave, o viou ly an impossibl situation.
y, the City would
Trans-
e ne ded i the
mannin
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a full 24 -hour shift o verti me in ord er to insure mi nimum manni ng
ra ther than those cas es such a s the K-Mart fire, in which case
overtim e wa s util iz ed to have as many peop le on the scene as
possible .
In summary , it would take a minimum manning o f 6J individuals, or
an additional 12 in o rd er to fully man he five cu rr ent pieces o f
equipment in he City. This will still necess itate some ove r time
pa ymen s in order to insure minimum manni ng a all time s.
A Fire Prevention Officer has b een recommended in the 1975 Proposed
Budget to cond uct a comp rehens i ve program in Cinderel la City ,
Swedish Hospital, and Do wnt own Englewood. This position s hou ld
be implemented as soon as po ssible in light of the need.
In order to man th e sixth com pany as requ e sted by Chi ef Hamilton ,
it wo uld ake an additional 9 men a t this particular point in time.
While 9 men would not fully man the si x th company, it would 1 av
it fully manned approxi ma tely 75 % o f the time. As soon as a fire
call is ma de and at least thre other of the six vehicl es are out
of their stations , the volunteers co uld be utilized t o help man,
on a st and-by basis, the sixth vehicle if fu ll manning did not
exist at hat ime.
Ove r he nex few years this vehicle should be brough up o full
mann ing as he exposures in the Ci y ecome more severe.
These nine men added on o he 1 p revious men would mean that a
commi ttment of 22 men would be nee ssa ry to bring the fire man in
into a good ali nmen at his ime .
If the Ci y de sired o dec reas e he work hours of he firem froc
56 o wn o 40, assumin& a 5-day w k, 8-hour day, it would r q ire
an addi•ion al 2 fire en ov r and a ov hi a 22. W ile hi• wo u ld
o~ a ppear op i u a+ his ime, 1 may become necessi a d in th
f1tu re to b i o r duce hou r i as th n w Fed ral Lab o r tandards
A ecom 1 effec•ive in i a var in es.
COSTS
• 0 h 1 y
naion cos • in
Pl
To a
o fund h 1a ary n
T e v ryin col n ~or
re praaan ad. 1hould
gt.•er• ecin • lo e
tan 11 mo•• u ward on a
mor andua 1
aari a, 1n or der
r l tic
o fund • •
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the current Firemen's Pension Fund on an actuarial basis, it would
require an annual co ntri but ion from all sources of J2.9S made up
of an unfunded past servi ce cost of 14.7S, and a to al normal cost
o r 1 .2S. Cont r ibutions cu rr ently projected for 1974 and 1975 are
as follows:
13 22
Additional Additional
1974 ~ 1975 1975
ity
Pr operty Tax 6 .0S 5 . 7S 4.9S 4.4S
Addi ione.l 1. 5 1. 7 1. 7 1.7
State 4.7 J.9 J.8 J.7
Employees 5. 5 5. 5 5.5 5. 5
17.7 S 16.8% 15. 9S 15 .JS
A the bare minimum h currently accruing pensi o enefits should
e fully funded. In 1975 f or the curren rate of manpower, this
woul mean a l.4S inc r ease in funding . In 1975 with lJ additional,
it would require a 2.JS increase, and with 2 2 additional a 2.9 S
increase in funding. Those amount to $15,266, $25,080, and $Jl,622,
respectively.
f he Ci y were subject to h new pension law signed y he
Presiden i would necessi~a e he contribution of
an a ditional 1 .1%, 17.0S, or 17.4S increase o the pension for
on t e si ue io in mannin . T ansla ed i o
addltion~l $175,559, 185,3 73, or 189,734
co n 19 5 resp c v ly.
hor-e theae o you,
in ri
r A cnrn
1
r m n ioned ••
ereonne , au J c
oeei le f inancin •• hodolo i••
o Gou 11 priori 1ee .
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1. Currently unfilled position s in the City and the dollar amounts
and years associated with them are as follows:
Noise Control and Environmental Specialist ($20,000-1974,
$14,000-197 5)
Recreation Supervisor ($9,000-1974, $15,000-1975)
City Manager ($8 ,000-1974, $27,000-1975)
City Manager's Secre ary ($3,500-1974, $11,000-1975)
City Manager's Intern ($2,400-1974, $8,500-1975)
Police Cade ($1,200-1974, $7 ,000-1975)
Street Maintenanceman ($2,000-197 , $8,000-1975)
Code Enforcement Inspector ($3,000-1974, $11,000-197 5)
Servicenter Supe rin endent ($4,000-1974, $16,000-1975)
Bookmo il Driver ($ ,000-197 )
Serv icenter Maintenanceman ($2,000-1974, $8,000-1975)
2. There currently exists $550,000 budpeted in the Revenue
Sharin Fund o be u ilized in the River Dev lopment Projec t.
This could be de ferred from 1974 until a later date.
l. The previous City Council adopted a philosophy of char ing t e
Wnter and Se wer Funds for administrative costs beginning January 1,
197~. his could e made r rose ive o Ja uar 1, 1974, ac 1eving
a ~r xima ely $60,000 addi ional in om o the General Fund, being
spll even betw en the ater and Sewer Funds.
4. Th r is curren ly a mill levy or 1.5 mills into he Public
Iop r ove en Fu d w ich woulj yiel $1 0,50 .in 1975. Thia oul d
transferred in o e General u.d, resul in in deferral of
api al i provement prr ec s 11 197
'. ax 1ncr aae could b one in l 7' d end en
One !ll 11 cu equal 0 Q),7 L (u
the end of 97
. ) .
projected in the ro oe ed
1. al a • x
a pre • lnary
1 1974 endin fund a lane 1e
on: n c 11ar:ir place ha Sl00,000 in 1975
hania
e impl mented o rood 1ala1 in the Ci y yialdin
or approxi a ely 00,000.
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8. An across-the-bo ard budget cut in all departments of some
percentag e c ould b e implemented between now and t he e n d of the
year, although the vast majority of fund s have alr e ady b een
committed for 1974.
v 9. Priority changes may result upon review by the Council of the
I' 197~ Proposed Budg e t .
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Table 1
January
February
March
April
May
June
July
abl :>
um er or
A •
ry
' r h
11
ly
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Summary of Sic k~ Injury, and Vacation Le ave Usage -1974
Sick Injury Vacation
20 2
15 16
25 18
26 JO
20 JO
32 2 55
22 5 46
160 7 lCf'I
shifts shifts shift
2J.8 28 .14
average average
4 . % absen ee rate
um Pr or Fl:lploye off Fer hift -1Cf'14
I
plo •
0 4 ' 19 !i 1 l
6 1 7 l ., 14 l 2 l
12 l
lJ 11
10 12 3 1
8 8 ' 1 l
40 50 33 11. ,
Total
22
31
43
56
50
9
7J
if s
7
2
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To al
l
2
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212
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Lieutenants
Flrdiabten
Cloth!
Alre-Sy ludaeted
Total
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TABLE 3
Co1t1 of New E111ployees
S Rt 6 Rigs
9 men 13 men
lleuten'1tlt1/ 9 flreflghters 3 lieutenant s/ 6 flreflghtera
1974 1975 197 1975
3 months 3 month
$15.456 $ 67, 728 11,592 $ 50,7
23,605 106,695 .73 7 71, lJO
6,500
2 .000 -1.Q.i.000
~47 .561 ' $184 ,423 .$31 ,82 26
~932
$167,491
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Total
22 men
1974 1975
S27,048 $118,524
39,342 177,825
11,000
2 ,000 10,000
I
79.390 $306,349 r I 0 •
_.lli 932
$289 ,417
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COUNCIL CHAMBERS
CITY OF ENGLEWOOD, COLORADO
SEPTEMBER 7, 1974
SPECIAL MEETING:
The City Council of the City of Englewood, Arapahoe
County, Colorado, met in special session on Septe ~ber 7, 1974,
at 9:30 A.M.
Clerk.
The following Notice of Call was read by the City
NOTICE OF CALL BY THE MAYOR
FOR A SPECIAL SESSION OF THE CITY COUNCIL
SATURDAY, SEPTEMBER 7, 1974
9:30 A.M.
The City Council of the City of Englewood, Arapahoe County,
Colorado, is hereby called to a special meeting at the City
Hall, 3400 South Elati Street, for the purpose of considering
possible additional manpower in the Fire Department.
/s/ Kells Waggoner
KELLS WAGGONER
Acting City Manager
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ACKNOWLEDGEMENT OF RECEIPT OF NOTICE
The following persons, all Council Members of the City of
Englewood, do hereby acknowledge receipt of notice of the
above special call.
/a/ Lee R. Jonte
/•/ Paul Bl ••inc
/a/ David B. Clay on
/a/ Vern Mann
/a/ Jamee L. Taylor
/a/ Douclaa ov rn
/a/ Howard rown
The ayor asked for rohl call. Upon he call o f h
roll, the followin1 were preaen :
Council ember• Jonea, Sover , Clar o , ann, ro n,
Ble a einc, Taylor.
Abe n : one .
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The Mayor declared a quorum present.
Also present were: Acting City Manager Waggoner
City Attorney Berardini
Assistant City Manager Mccown
Director of Finance Nollenberger
Fire Chief Hamilton
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Acting City Manager Waggoner stated that persons
attending the last City Council meeting had asked for manpower
increases in the Fire Department. He stated that the report on
Fire Department Manning Proposals had been prepared by the staff
for the Council consideration. It shows the need for lJ additional
men now and 9 additional next year for the 6th company. Aaditionally,
better scheduling of vacation leave was necessary in order to
prevent manpower shor i ages at any one time. He discussed the
possible financing mechanisms in order to pay for this rather
large sum o f money. Additional ly, the pension area had to be
considered and he described the seriousness of the underfunding
a t this t ime. The staff needed some direction at this time.
Councilman Sovern stated that the money needed to be
found at the same time the extra positions were authorized.
Acting City Manager Waggoner stated that the five o r
sixth rig manning also needed to be considered.
Councilman Sovern stated that the motiva ing force
right now wa s the opening of the Oxford-Federal sta ion, and
that would mean 13 men now and discussion of he six h rig
during the bud et sessions.
under one .
A discussion of the possible financing methods was
Direc or of Finance Nollen er er described he possi le
char in of adminis rative costs to he Water and Sewer Fund f o r
1974 o help defer some of hese cos s.
Councilman Jones inquir d wheth r all h riv r
money could e ap n hi1 year. Ci y A orney
d hat 1• wa a poaaible the 1 would e apr ad
ou ov r period of ime.
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FIREMEN'S PENSION FUND TO FULLY FUND THE NORMAL COST OF THE NEW
FIRE FIGHTERS. Upon the call of the roll, the vote resulted as
follows:
Ayes: Council Members Clayton, Sovern, Jones, Mann,
Brown, Blessing, Taylor.
Nays: None
Absent: None
Th e Mayor declared the motion ca r ried .
Mary Arthur inq ui r ed o f Council what the Chief's
recommendation for budget ~~or i kies we r e . Chie f Hamilton
stated that he was happy to l~e ~fJ additional men at this time
and that they would be on t e fire engines within JO days of
hiring. He would still desire the additional men from the
original 21 man request to be considered for the 6th rig.
COUNCILMAN SOVERN MOVED AND COUNCILMAN CLAYTON SECONDED
A MOTION TO ADJOURN. Upon the call of the roll, the vote resulted
as follows:
Ayes: Council Members Clayton, Sovern, Jones, Mann,
Brown, Blessing, Taylor.
Nay s : None
Absent: None
The Mayor declared the motion carried and the meeting wa s
adjourned at 10:25 A.M.
ex officio Clerk of the Coun c il
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ROLL CALL
Moved Secon~ed Aye Nay Abstain Absent
Jones )(
sovern x
Mann '\
Bless1nu ~
Brown ' Clavton x
MB.vor Tavlor
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ROLL CALL
Moved Seconqed Aye Nay Abstain Ab sent
Jone s
Sovern
Mllilil
Bl ess1ruz
fil'OWil
Clavton
MaY Or Tavlor
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L., f ,,.t,A ,.,. ,, .D TJ• I •{
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ROLL CALL
Moved Secon~ed
Jones x
=vern ><
Mann ~
x Bless1rur " Brown y
>( Clavton " Mavor Tavlor )(
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Nay Abstain
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ROLL CALL
Moved Secon~ed Nay Abstain Ab sent
l or
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NOTICE OF CALL BY THE MAYOR
FOR A SPECIAL SESSION OF THE CITY COUNCI L
SATURDAY, SEPTEMBER 7, 1974
9:30 A.M.
The City Council of the City of Englewood, Arapahoe County, Colorado, is
hereby called to a special meeting at the City Hall, 3400 South Elati Street,
for the purpose of considering possible additional manpower in th Fire
Department.
Y-.o
KELI.8 WAGGONER
Acting City Manager
dfl
ACKNOWLEDGEMENT OF RECEIPT OF NOTICE
The followinc penou, all CowacU K mben of the City of Englewood, do
hereby aclmowledg recetpt of notice of abo 1peclal call.
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NOTICE OF CALL BY THE MAYOR
FOR A SPECIAL SESSION OF THE CITY COUNCIL
SATURDAY, SEPTEMBER 7, 1974
9:30 A.M.
1be City Council of the City of Englewood, Arapahoe County, Colorado, ls
hereby called to a special meeting at the City Hall, 3400 South ElaU Street,
fur the purpose of considering poufble additional manpower In the Fire
Department.
~6
KELLS WAGGONER
Actblg Ci Manager
dO.
ACKMOWLEDGEMENT OF RECEIPT OF NOTICE
1b fol.low pereou, all Couaetl II mbers of tbe Ctty of EllJ).ewood, do
reb admowl Neetpt of notice or tbe abo mpectaJ call •
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NOTICE OF CALL BY THE MAYOR
FOR A SPECIAL SESSION OF THE CITY COUNCIL
SATURDAY, SEPTEMBER 7, 1974
9:30 A.M.
The City Council of the City of Englewood, Arapahoe County, Colon.do, is
hereby called to a special meeting at the City Hall, 3400 South Ela ti Street,
for the J>UI1>0&e of considering possible additional manpower in the Fir
Department.
~6-n;·-·-
KELI..8 WAGGONER
Acting City Manag r
dfl
ACKNOWLEDGEKENT OF RECEIPT OF NOTICE
Th !oUowtng per90U, all Council Members of
hereb admowl recetpt of DOtiocl of the abovi
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NOTICE OF CALL BY THE MAYOR
FOR A SPECIAL SESSION OF THE CITY COUNCIL
SATURDAY, SEPTEMBER 7, 1974
9:30 A.M.
The City Council of the City of Englewood, Arapahoe ount , olorado, ls
hereby called to a special meeting at the City Hall, 3400 South Elatt tr t,
for the purpose of considertng posatble add1tf.onal manpower in th Fir
Depar1ment.
~6~--
KELLS WAOOONER
Acting City Manager
d1l
ACKNOWLEDGEMENT OF RECEIPT OF NOTICE
Th following pereona, all Council Members of the City of Englewood, do
reb aclmowl tpt of notice of the above special call.
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NOTICE OF CALL BY THE MAYOR
FOR A SPECIAL SESSION OF THE CITY COUNCIL
SATURDAY, SEPTEMBER 7, 1974
9:30 A.M.
The City Council of the City of Englewood, Arapahoe County, olorado, is
berooy called t.o a special meeting at the City Hall, 3400 South Elatl Stre t,
for the purpos of considering possible additional manpower in th Fir
Department.
~6---n,·-
KELLS WAGGONER
Acting City Manager
dfl
ACKNOWLEDGEMENT OF RECEIPT OF NOTICE
The following persons, all Council Members of the City of Engl ood, do
b rooy acknowledg receipt of notice of th abov pecial call.
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